Minutes 11/05/2015 gOVTH TqNp�
- - - `:,.�-.._
o�
sewer . 1950 . Wst
�'e�,r�n�a�c��
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
November 5, 2015
MINUTES
The South Tahoe Public Utility District Board of Directors met in regular session at 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors, Jones, Cefalu, Sheehan, Wallace
Staff: Tim Bledsoe, Stephen Caswell, Paul Hughes, Richard Solbrig, Shannon Cotulla,
Gary Kvistad, Melonie Guttry, Brian Chernago, Julie Ryan, Randy Curtis, Ivo Bergsohn, Linda Brown,
Cuz Cullen, Brian Barflett, Lynn Nolan
Guests: Marla Sharp
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: Action Item 6 b, should read: "Authorize
Task Order No. 7 to HDR, Inc. in the amount of $1 14,615 for engineering design for rehabilitation work
on Primary Clarifier No. 1" rather than Primary Clarifier No. 2. This change should also be made on the
Agenda write up on Page 31 under Requested Board Action.
CONSENT CALENDAR:
Moved Cefalu / Second Sheehan / Voqelqesanq Yes / Cefalu Yes/ Jones Yes /Sheehan Yes /
Wallace Yes to approve the Consent Calendar with corrections.
a. ANGORA CREEK SEWER RELOCATION PROJECT
(Ivo Bergsohn, Hydrogeologist)
Concur with issuance of a task order in an amount not to exceed $1,000 to Western Botanical
Services (WBS) for post-construction revegetation monitoring services.
b. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENTS PROJECT
(Ivo Bergsohn, Hydrogeologist)
Accept the cost proposal from Sunrise Engineering in the amount of$24,992 to provide
engineering support services for construction of Bid Alternate #1: C-line Hydroelectric Facilities.
REGULAR BOARD MEETING MINUTES- November 5, 2015 PAGE-2
c. TRUCKEE MARSH SEWER FACILITIES PROTECTION PROJECT
(Ivo Bergsohn, Hydrogeologist)
Authorize staff to issue a purchase order in an amount not to exceed $5,000 to Liquid
Innovations for the fabrication and installation of a Beaver Pond Leveler.
d. APPLICATION FOR TREATMENT PLANT GENERATOR UPGRADES TO THE CLEAN WATER STATE
REVOLVING FUND
(Lynn Nolan,Grants Coordinator)
Adopt Resolution No. 3004-15, Resolution No. 3005-15 and Resolution No. 3006-15 for
application for treatment plant generator upgrades to the Clean Water State Revolving Fund.
e. ALPINE COUNTY ANNUAL IMPACT/MITIGATION/COMPENSATION
(Debbie Henderson, Accounting Manager)
Authorize payment of District's annual mitigation fee to Alpine County in the amount of
$113,700.
f. REGULAR BOARD MEETING MINUTES: October 15. 2015
(Eileen Eidam, Assistant Board Clerk)
Approved October 15, 2015 Minutes
ITEMS FOR BOARD ACTION
a. Osgood Street Sewer Pipeline Emergency Replacement Project (stepnen casweii,Senior Engineer)
Staff reported the work is now complete and recommends terminating the emergency action.
The project total is $108,200, which includes everything except the final paving; staff is waiting
for this final invoice.
Moved Vogelqesang / Second Sheehan / Vogelgesana Yes / Cefalu Yes/ Jones Yes /
Sheehan Yes / Wallace Yes to terminate emergency action to replace 400 linear feet of sewer
pipe on the former Osgood Street location.
Primary Clarifier No. 1/Aeration Basin 2 Rehabilitation (stepr,en casweii,Senior Engineer).
Staff gave an update on the project and provided an estimated timeline.
Moved Sheehan /Second Wallace / Vogelqesang Yes / Cefalu Yes/ Jones Yes /Sheehan Yes
/Wallace Yes to Authorize Task Order No. 7 to HDR, Inc. in the amount of $1 14,615 for
engineering design for rehabilitation work on Primary Clarifier 1 .
b. Approve Payment of Claims (�ebbie Henderson, Accounting Manager)
Moved Wallace / Second Sheehan / Voqel esang Yes / Cefalu Yes / Jones Yes /Sheehan
Yes/ Wallace Yes to approve Payment of Claims in the amount of $2,856,388.44.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Director Wallace reported he attended the October 19t" Special City Council meeting where Council
adopted the Resolution to censure Councilmember Conner. Richard Solbria reported the District has
censuring procedures outlined in Board Policy.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
REGULAR BOARD MEETING MINUTES- November 5, 2015 PAGE-3
Director Jones reported the meeting has been rescheduled for November 18, 2015.
GENERAL MANAGER REPORT: Richard Solbriq reported the following:
- Water Meter Loan -The District received a letter from the State Water Resources Control Board
(SWRCB) staff indicating they will not be taking the District's appeal for the 0% loan to the
Board for recommendation. The District has submitted a written appeal to the SWRCB
requesting they review the appeal, which they have the discretion to grant the appeal or not.
Gaines and Bigelow's offices have been copied on the letter. Director Wallace recommended
reaching out to contacts that may help with this appeal process.
, .
_ tn
City s 50 Anniversary Gala -A mixture of Board Members and staff are planning to attend.
The City has planned a film presentation for the event and District information will be included.
- The District did not meet our water conservation goal for October. The winter goals will be
completely dependent on winter weather and conditions. It will take approximately 17�
through November, December, January and February in order to meet our goal. President
Vogelgesang reported there have been reports in the media that some agencies have been
fined for not meeting their goal. Staff explained the determining factors for fining and further
reported that the District's request for lower conservation targets was denied by the SWRCB.
- Snowmaking -a complaint has been received by the District stating that conservation efforts
are in place and yet, the District is providing water for snowmaking. Richard Solbriq reported a
press release will go out soon to address this issue.
- November 12ih the Tahoe Chamber is having their annual Blue Ribbon Awards dinner and the
Conservation Department has been nominated for an award. Please let Richard know if you
are interested in attending.
- Staff announced that the Integrated Regional Water Management planning proposal was
approved and the group is anticipating receiving $644,000 to continue conservation/grant
efforts. Some of these funds could offset the expenditure for turf buyback in the amount of
$250,000.
- Staff reported the District received a request for a change in sewer units and meter rates for a
property on Fountain Avenue. The property is being converted from a triplex to a single-family
dwelling and staff reported the customer is happy with the outcome.
STAFF/ATTORNEY REPORTS:
Attornev Garv Kvistad reported he will provide a report regarding legislation once ACWA provides
their comprehensive legislation report.
ADJOURNMENT TO CLOSED SESSION: 2:44 p.m.
RECONVENED TO OPEN SESSION: 3:27 p.m.
Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for
conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the
States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of
REGULAR BOARD MEETING MINUTES- November 5, 2015 PAGE-4
Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa
Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the
Central District of California.
No reoortable Board action
Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for
conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case
No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reaortable Board action
Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for
conference with legal counsel regarding existing litigation: STPUD vs. Lakeside Park Association, et al.,
County of EI Dorado, Superior Court Case No. SC2001 Ol 65.
No reportable Board action
ADJOURNMENT: 3:27 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District