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Agenda Packet 01-21-2016
YOUTH TAN°F ,p s V _ ®wer • 1950 O 9t fictOt 4/C UTILITY SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, January 21, 2016 - 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Shannon Cotulla,Assistant General Manager Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE(At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown,do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request.Comments and questions from members of the public,staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION /ACTION 6. ITEMS FOR BOARD ACTION a. South Y Extraction Well Suitability Investigation (Ivo Bergsohn, Hydrogeologist) Accept the alternate Cost Proposal from GEI Consultants to provide engineering services for the South Y Extraction Well Suitability Investigation Project. b. Mutual Aide and Assistance Agreement with the Tahoe Keys Property Owners Association (Tim Bledsoe, Manager of Customer Service) Approve a Mutual Aide and Assistance Agreement between South Tahoe Public Utility District and the Tahoe Keys Property Owners Association. c. Waste Water Treatment Plant Emergency Generator Replacement Project (Stephen Caswell,Senior Engineer) 1) Authorize Task Order No. 8 to HDR, Inc., (HDR) in the amount of$548,386, for engineering services for the design of the Waste Water Treatment Plant (WWTP) Emergency Generator Replacement Project and 2) Amend Task Order No. 7 to HDR reducing the total to $91,708. REGULAR BOARD MEETING AGENDA-January 21, 2016 PAGE-2 d. State Water Resources Control Board Meters Loan (Richard Solbrig,General Manager) Approve the withdrawal of the District's appeal to the State Water Resources Control Board concerning the interest rate for the meters loan e. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Approve Payment of Claims in the amount of$1,629,131.84 7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place;however, no action will be taken.) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT 10. GENERAL MANAGER REPORT (Discussion may take place; however,no action will be taken.) a. Water Conservation b. Water Meter Loan 11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 01/07/16-2:00 p.m. Regular Board Meeting at the District 01/18/16-Martin Luther King, Jr. Holiday District Office Closed 01/19/16-3:30 Operations Committee Meeting at the District 01/21/16-8:00 a.m. Employee Communications Committee Meeting at District (Jones Representing) Future Meetings/Events 02/04/16-2:00 p.m. Regular Board Meeting at the District 13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.Closed Session is not open to the public; however,an opportunity will be provided at this time if members of the public would like to comment on any item listed-three minute limit.) a. Pursuant to Section 54956.9(b) of the California Government Code, Closed Session may be held for conference with Legal Counsel re: Liability Claim against STPUD received from Caren Simmons. 14. ADJOURNMENT (The next Regular Board Meeting is Thursday, February 4,2016,at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA-January 21, 2016 PAGE-3 yov?H TglioF (eh. r 1 950e:t• �G' UTILITY D ,r SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR January 21, 2016 ITEMS a. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM CAREN SIMMONS (Tim Bledsoe, Manager of Customer Service) Reject claim as recommended by Carl Warren & Company b. TAHOE KEYS SEWER PUMP STATION,275 kW GENERATOR (Randy Curtis, Manager of Field Operations and Cliff Bartlett, Equipment Repair Supervisor) Authorize staff to go out to bid for one MTU 275 kW Generator c. 2015/2016 BUDGETED VEHICLE PURCHASE, 3/4 TON DODGE PICK-UP WITH UTILITY BODY (Randy Curtis, Manager of Field Operations and Cliff Bartlett, Equipment Repair Supervisor) Approve the purchase of one (1) 3/4 ton Dodge pick-up from the State of California competitive Bid Contract #1-14-23-20A in the estimated amount of $30,193.27. d. SEASONAL HELP FOR UNDERGROUND REPAIR, SEWER (Doug VanGorden,Supervisor, Underground Repair,Sewer and Randy Curtis, Manager of Field Operations) Approve direct hiring of two seasonal employees for Underground Repair, Sewer in the estimated amount of$33,853 e. REGULAR BOARD MEETING MINUTES: December 17, 2015 (Melonie Guttry, Executive Services Manager/Board Clerk) Approve December 17, 2015 Minutes General Manager Richard H.So!brig f / soot • 1950 • w South Directors Chris Cefalu► ` James R.Jones --- `t ii•= Randy Vogelgesang Public Utility District Kelly Sheehan Duane Wallace 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service MEETING DATE: January 21, 2016 ITEM- PROJECT NAME: Liability Claim Against South Tahoe Public Utility District Received from Caren Simmons REQUESTED BOARD ACTION: Reject claim as recommended by Carl Warren & Company DISCUSSION: Caren Simmons filed a claim against the District in the amount of $2,366, for sewer damages at her property located at 936 Muskwaki Drive. The sewer back-up was caused by a root intrusion in the customer's private lateral. Staff recommends denial of claim as the responsibility of the sewer lateral is the homeowners. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Claim CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES 2A1 NO CHIEF FINANCIAL OFFICER: YES NO Received By FORM: TORT CLAIM FOR MONEY OR DAMAGES Tim Bledsoe [Gov't Code Title 1,Div.3.6,§§810 et seq.] DEC 1 4 2015 Customer Service Manager Claim of[INSERT NAME OF CLAIMANT], ) No. ) [INST NAME OF CLAIMANT] ) a tee.,. S,;a-,oh,S ) TORT CLAIM vs. ) FOR MONEY OR DAMAGES ) (GOVERNMENT CODE SEC.810 et seq..) South Tahoe Public Utility District ) ) ) ) ) ) See attached Instructions Section 1: Claimant Information t1. re^ 8/ - S/ 3 - 3Y� Z Name of Claimant ' Telephone Number(include area code) Al (_? o . rand /✓c/ J /t Lou/S c 3/ a .' Mailing Address City State Zip Code Section 2: Claim Information Is the Claim on Behalf of a Minor? Yes / No If yes, please indicate: Relationship to Minor: Date of Birth of Minor: Incident Date: 9/2 z/i c - //M s— Dollar Amount of Claim: 2, 3 U Month/Day/Year SB 329685 vi:007627.0001 1 If the Amount Exceeds $10,000, Indicate Type of Civil Case: Limited Non-Limited Explain How The Dollar Amount Claimed Was Computed (Attach supporting documentation for the amount claimed)/� 2_13 4? r^ Oct ('Os 7L O 14.1 o 7� is c.4,.,L t 0 ,. 5 D0 71 Si /Gca / Describe the specific damage or injury incurred as a result of the incident /QOOTt//S G4jc,.-4 / 71.--4 i- t-'&'/ GcD O[tr 1 ewer /int yocc� SQL, 'O", CPrn d le,/. �L A?�0 4 •., f /yecc� Location of incident (if applicable, include street address, city or county, highway number, post mile number and direction of travel). c13G /YJus/wa.A,' ,[fi r. So C r_ T Aio e, CA9 `TG / 0 Explain the circumstances that led to the alleged damage or injury. State all facts that support your claim against the District and why you believe the District is responsible for the alleged damage, or injury. If known, provide the name(s) of the District employee(s) who allegedly caused the injury, damage or loss. (If more space is needed, please attach additional sheets.) tica Section 3: Insurance Information (must be completed if claim involves an automobile) Has the claim for the alleged damage/injury been filed or will it be filed with your insurance carrier? Yes JNo Name of Insurance Carrier Amount of Deductible Policy Number Insurer's Telephone Number (include area code) Insurer's Mailing Address City State Zip Code Are you the registered owner? ✓ Yes No Make: Model: Year: SB 329685 v1.007627.0001 9 Section 4: Representative Information (Must be filled out if claim is being filed by an attorney or authorized representative) Name of Attorney/Representative: ,v/i) Attorney/Representative's Telephone Number: Attorney/Representative s Mailing Address: City State Zip Code Section 5: Notice and Signature Penal Code Section 72 provides that every person who,with intent to defraud, presents for allowance or for payment to any State Board or Officer,or to any county,town, city, district,ward,village, board or officer, authorized to allow or pay the same if genuine, any false or fraudulent claim, bill, account, voucher or wr. ' is guilty of a felony. /2/1/i)' Signature of Claimant Date Signature of Attorney/ Representative (if applicable) Date SB 329685 v1:007627.0001 Findings from Terry with Apollo plumbing; Terry & the excavation operator began the job of exposing the line on 11/6. After two days of digging they ended up with a trench 14'in length, 4'wide & varying depths of 5' to 7'. A majority of the length of the trench was on STPUD's end. In addition a majority of the time went into meticulously digging around the main so as not to damage it. What Terry discovered once the line was unearthed was a suspicious union (male to female) on your end of the work at the Y 6" section. He feels that the root invasion began there. His pictures should reveal what he is talking about. He believes the roots worked their way into that poor connection, then on up the line into our portion. As you can see from the invoices we have had to put forth a sizable amount of money to remedy this problem & are not at all convinced it should be 100% "owner responsibility". We are not asking that STPUD pay the total cost of this project. We are simply requesting that STPUD consider sharing the cost with us. Thank you for your consideration. rmest Regards, Caren Simons III R VrvV Terry's Apollo Plumbing Heating September 22,2014 PO Box 2535 Summary: PLUMBING South Lake Tahoe, CA 96158 Invoice#: 4287-69105 Ph 530 544 8404/Fx 530 544 8011 terry@apolioplumbing.biz Tech: ANDY Due Date: 9/22/2014 Job Date: 9/22/2014 Bill To: Job Name: KAREN SIMMONS 936 MUSKWAKI 1349 BROOKSIDE DR KAREN GERMAN TOWN,TN 38138 CO 901 590 2873 901 590 2873 item Code Description Hrs/Qty Price Amount 775 450 6748 MAINLINE STOPPAGE PULLED TOILET IN DOWNSTAIRS APARTMENT AND RAN CABLE TO REMOVE STOPPAGE. PULLED BACK ROOTS. REPLACED WAX RING. ALL IS DRAINING GOOD AT THIS TIME. DUE TO ROOTS RECOMMEND - CAMERA LINE, DIG & REPAIR LABOR ANDY 2:30-4:30 2.00 105.00 210.00 EQUIPMENT 1.00 25.00 25.00 MATERIALS 1.00 6.71 6.71 Material Labor Other Subtotal Tax 3: Total 6.71 210.00 25.00 241.71 0.50 $242.21 CA#813437 NV#73829 All material is guaranteed to be as specified. All work to be completed in a professional manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon delays beyond our control. Purchaser agrees to pay all costs of collection,including attorney's fees. Terms: THANK YOU FOR YOUR BUSINESS Geneau Enterprises Invoice PO Box 550172 DATE INVOICE# South Lake Tahoe,CA 96155 11/10/2015 2941 CA. LIC.836154 NV.LIC.0069019 Phone# (530)573-1334 E-mail geneauenterprises@att.net Terms DUE ON RECEIPT Bill To: Caren Simons Project: 936 Muskwaki DESCRIPTION SERVICE DATE AMOUNT Excavation for sewer repair.Note Plumbing done by Apollo 11/7/2015 1,950.00 Plumbing. Thank you for your business. Total $1,950.00 Web Site Payments/Credits $0.00 geneauenterprises.com Balance Due $1,950.00 I. 17 V�MM► Terry's Apollo Plumbing _Heating, Inc November 7, 2015 PO Box 2535 Summary: PLUMBING South Lake Tahoe, CA 96158 Invoice#: 4287-70785 Ph 530 544 8404/Fx 530 544 8011 terry@apolIoplumbing.biz Tech: LENNY Due Date: 11/7/2015 Job Date: 11/7/2015 Bill To: Job Name: KAREN SIMONS 936 MUSKWAKI 620 NORTH GRAND RD CAREN ST LOUIS,MO 63103 CO 901 590 2873 281 513 3412 Item Code Description Hrs/Qty Price Amount 775 450 6748/ben u/s 530 318 6668 CAMERA LINE&MARK BAD AREA REPLACED 15'SECTION OF MAIN SEWER LINE, EXCAVATION BILL TO BE SEPARATE LABOR LENNY- 10/5 1.00 110.00 110.00 LABOR TERRY 11/6 3.50 110.00 385.00 LABOR TERRY-11/7 6.00 110.00 660.00 EQUIPMENT-CAMERA 1.00 MATERIALS 1.00 190.20 190.20 Material Labor Subtotal Tax 3: Total 190.20 1155.00 1345.20 14.27 $1,359.47 CA#813437 NV#73829 All material is guaranteed to be as specified. All work to be completed in a professional manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon delays beyond our control. Purchaser agrees to pay all costs of collection,including attorney's fees. Terms: THANK YOU FOR YOUR BUSINESS ...., ) _...... .„,,,....._ .‹. . ..., ,,,,,,./ . ... k .... f ' '''',..! 'k ':' ' . '-'*:4...-i''''.4t..,---to, r'' r • , ''--/-**, --.1:-,0•-!-,,,,,v-f.--. , , . •.` . \ ""' \,... .....4, ,.. 1 1 A . ., ., „. ., - , i:,-. .r. so it,.., ., .,. ,....N , A _ at Ap r: .. , vow. .'1....k-1.1. . i j{ p +Il '4� ' Y;;•,„. fi N aF 4 r K' `ili' ' ." ''''" I''. ' • ft ' .. lill o a f ^ �n�Sa . ?r is �' N- qpS' ' *C �S y ? ,�.°:.tom ta 9"9 :" t. t `^ a {t I om' I -lo .t, r---.4, - it r t q \_ • t a t 1w i . z s •• • •• •• • • C — — — — — w. t ' a a �-,. ,,., f -204,2 f g.4 General Manager Richard H.Solbrig otet • 1550 • IH Directors 4 _ Chris Cefalu Jones .0"-..,_ � South Tahoe James R.Jones Y3 - Randy Vogelgesang ! ""` Kelly Sheehan Public Utility District Duane Wallace —_ l 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.5tpud.u5 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations Cliff Bartlett, Equipment Repair Supervisor MEETING DATE: January 21, 2016 ITEM- PROJECT NAME: Tahoe Keys Sewer Pump Station, 275 kW Generator REQUESTED BOARD ACTION: Authorize staff to go out to bid for one MTU 275 kW Generator DISCUSSION: A new generator is required at the Tahoe Keys Sewer Pump Station to replace a non-tier rated 2-Cycle Detroit Generator currently in use. This generator does not meet the current California State Air Board requirements for regulatory emissions and will be out of compliance this year. MTU Gen-Set were standardized at the March 6, 2014, Board meeting. There are 2-4 MTU suppliers who will be receiving bid requests. These MTU Generators have proven to be very reliable and dependable units, standardization has provided us with: • Reliability • District technicians are trained on the repairs and maintenance (attended generator repair classes) • Interchangeable parts inventory (oil filters, air filters, fuel filters) • Localized service providers • Currently operating more than 26 MTU/Katolight Generators • Units have standardized control systems (Asco, Zenith) • Common switch gear • Dependable John Deere Diesel motors on most generators (except generators with alternative fuels) SCHEDULE: ASAP COSTS: $60,000 ACCOUNT NO: 1005-8611 BUDGETED AMOUNT AVAILABLE: $60,000 (This is a budgeted item 2015/2016) ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES 14.1 NO CHIEF FINANCIAL OFFICER: YES NO General Manager Richard H.So'brig C 1950 • w Directors _ , out a o e Chris Cefalu Jones.. James R.Jones�� _ Randy Vogelgesang `' Public Utility District Kelly Sheehan Duane Wallace 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544--6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations Cliff Bartlett, Equipment Repair Supervisor MEETING DATE: January 21, 2016 ITEM - PROJECT NAME: 2015/2016 Budgeted Vehicle Purchase, 3/4 Ton Pick-up w/Utility Body. REQUESTED BOARD ACTION: Approve the purchase of one (1) 3/4 ton Dodge pick-up from the State of California competitive Bid Contract #1-14-23-20A in the estimated amount of$30,193.27. DISCUSSION: This truck will be replacing a 2001 Dodge pick-up used in the District's Electrical/Instrumentation Department. The current pick-up is a high mileage vehicle. It has been evaluated and is in need of replacement. Base cost from California State contract is $21,719, plus options which include a utility work body totaling $30,193.27. This agenda item has been reviewed by the District's Purchasing Agent. SCHEDULE: ASAP COSTS: $30,193.27 ACCOUNT NO: 1005-8513, $35,000 BUDGETED AMOUNT AVAILABLE: $35,000 ATTACHMENTS: Vehicle Quotation CONCURRENCE WITH REQUESTED ACTION:TICATEGORY: Sewer and Water GENERAL MANAGER: YES 4Z1'?Jp NO CHIEF FINANCIAL OFFICER: YES NO THIS IS YOUR QUOTE DOWNTOWN FORD SALES S011316 217 525 N16th Street, Sacramento, CA. 95811 916-442-6931 fax 916-491-3138 QUOTATION rCustomer Name LINDA BROWN ' Date 1/13/2016 Address SOUTH TAHOE PUBLIC UTILITY DISTR REP SANDRA City State CA Phone 916-442-6931 Phone VIA EMAIL FOB SACRAMENTO Qty Description Unit Price TOTAL 1 2016 FORD F2504X4 REG CAB PICKJUP $21,719.00 $21,719.00 STATE OF CALIFORNIA CONTRACT 1-14-23-20A 1 ALL TERRAIN TIRES $118.00 $118.00 1 EXTRA KEY $178.00 $178.00 1 LIMITED SLIP REAR AXLE $366.00 $366.00 1 UPFITTER SWITCHES $118.00 $118.00 1 KNAPHEIDE SERVICE BODY, CLOSED TOP $5,740.00 $5,740.00 1 DOC FEE $80.00 $80.00 SALES TAX CALCULATED AT 8.00% Subtotal $28,319.00 Payment Details . Delivery $100.00 O Cash Taxes ELDORADO $2,265.52 O� Check CA Tire Tax $8.75 O Credit Card TOTAL $30,693.27 Name — ),On CC# Office Use Only ---- — Expires '77, 0 q / 93r .2-7 $500 DISCOUNT WITH PAYMENT IN 20 DAYS General Manager Richard H.Solbrig C1950 • rV Directors South 143r James R.Jones �� Randy Vogelgesang Kelly Sheehan / public Utility District Duane Wallace 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Doug Van Gorden, Supervisor, Underground Repair, Sewer Randy Curtis, Manager of Field Operations MEETING DATE: January 21, 2016 ITEM - PROJECT NAME: Seasonal Help for Underground Repair, Sewer REQUESTED BOARD ACTION: Approve direct hiring of two seasonal employees for Underground Repair, Sewer in the estimated amount of$33,853 DISCUSSION: With approximately 15%- 20% of the collection system in easements, the clearing of these easements is an important and continual part of the overall maintenance of the collection system. The clearing of these easements is done by the use of two seasonal positions. These seasonal employees locate manholes, clear and chip brush, stake the location of the manhole and stencil the manhole number on the cover for easy recognition within the easements. The seasonal employees also cover vacation schedules for regular employees on the Hydro Trucks and Underground Repair, Sewer construction crews. Staff requests that the Board authorize direct hiring of two seasonal employees from May 1, 2016, through October 15, 2016. SCHEDULE: Hire by May 1, 2016, as stated above COSTS: $11,285 (2015/16) $22,568 (2016/17) ACCOUNT NO: 1001-4201 BUDGETED AMOUNT AVAILABLE: Funded with savings in contractual services. ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES t : NO 4i CHIEF FINANCIAL OFFICER: YES / NO 00'H TAii 0• 6(4) e ' 1950 VJst c41C UTILITY 0 SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Shannon Cotulla,Assistant General Manager Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT December 17, 2015 MINUTES The South Tahoe Public Utility District Board of Directors met in regular session at 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Vogelgesang, Directors, Cefalu, Jones, Sheehan and Wallace Staff: Paul Hughes, Richard Solbrig, Gary Kvistad, Melonie Guttry, Brian Bartlett, Brian Chernago, Julie Ryan, Ryan Lee, Chris Stanley, Donielle Morse, Liz Kauffman, Nancy Hussmann, Tim Bledsoe, Doug VanGorden, John Thiel, Shannon Cotulla, Steve Caswell, Cuz Cullen, Lynn Nolan, Trevor Coolidge, Brian Bartlett, Ivo Bergsohn Changes to Agenda: Item 5 b, shall be changed to read: Extend contract with Blue Ribbon Personnel Services in the amount of $15,000 for seasonal Water Meter Installation Coordinator, rather than "temporary" Water Meter Installation Coordinator. CONSENT CALENDAR: Moved Cefalu / Second Sheehan/ Vogelgesang Yes / Cefalu Yes/Jones Yes /Sheehan Yes / Wallace Yes to approve the Consent Calendar with changes. a. TRPA MITIGATION PAYMENT (Debbie Henderson, Accounting Manager) Authorized Payment to TRPA in the amount of$37,064 for 5% mitigation fee on new sewer connections. b. WATER METER INSTALLATION PROJECTS (Julie Ryan, Principal Engineer) Extended contract with Blue Ribbon Personnel Services in the amount of$15,000 for a temporary Water Meter Installation Coordinator. REGULAR BOARD MEETING MINUTES- December 17, 2015 PAGE-2 c. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM NORMAN AND BETTY HAGEN (Tim Bledsoe, Manager of Customer Service) Rejected claim against the District in the amount of $10,000+ for damages to Norman and Betty Hagen's driveway at 1086 Nottaway Drive. d. PRIMARY CLARIFIER 2 / AERATION BASIN 1 REHABILITATION PROJECT (Stephen Caswell,Senior Engineer) Approved Change Order No. 1 to Farr Construction California, dba Resource Development Company in the amount $68,688.94. PRESENTATION President Vogelgesang was acknowledged for his past year as President. ITEMS FOR BOARD ACTION a. Election of Board Officers (Melonie Guttry, Executive Services Manager/Clerk of the Board) Director Wallace nominated Randy Vogelgesang as President for the 2016 calendar year. Moved Wallace /Second Cefalu / Vogelgesang Yes /Cefalu Yes/Jones Yes /Sheehan Yes / Wallace Yes to elect Randy Vogelgesang as Board President for the 2016 calendar year. President Vogelgesang reported he will have committee appointments to report at the January 7th Board meeting. b. Election of Board Officers (Melonie Guttry, Executive Services Manager/Clerk of the Board) President Vogelgesang nominated Kelley Sheehan as Board Vice President for the 2016 calendar year. Moved Vogelgesanu / Second Cefalu / Vogelgesang Yes / Cefalu Yes /Jones Yes /Sheehan Yes/ Wallace Yes to elect Kelly Sheehan as Board Vice President for the 2016 calendar year. c. Water System Reliability, Fire Flow and Water Quality Improvement Project (John Thiel, Engineering Department Manager) Staff gave an overview of the project plans and provided a system wide look at hydrant and water improvements. This project is funded by El Dorado County Water Agency and a requirement of this funding is that the District uses a consultant for services. The project budget is $120,000, of which $60,000 must be paid to a consultant per the funding requirements. Moved Jones /Second Sheehan / Vogelgesang Yes / Cefalu Yes /Jones Yes /Sheehan Yes/ Wallace Yes to authorize Task Order No. 4 to West Yost Associates in the amount of $96,400, for engineering consulting services. d. Keller-Heavenly Water System Improvements Project (Trevor Coolidge,Associate Engineer) Staff gave an overview of the Keller-Heavenly project. This project is also partially funded through the El Dorado County Water Agency, requiring the use of consultant services. Moved Jones /Second Sheehan / Vogelgesang Yes / Cefalu Yes /Jones Yes /Sheehan Yes/ Wallace Yes to approve the contract for Farr West Engineering to provide engineering services to complete an alternatives evaluation for the Keller-Heavenly Water System Improvements Project for an amount not to exceed $100,000. REGULAR BOARD MEETING MINUTES- December 17, 2015 PAGE-3 e. Customer Service Department Staffing (Tim Bledsoe, Manager of Customer Service) Staff reported that in the past the Customer Service Department has hired three temporary employees throughout the year to assist with the workload. In order to maintain quality, consistent and well trained employees, staff is proposing to convert three temporary positions to two full-time, limited term, four year positions: a meter technician and a customer service representative. Staff feels this will be a more effective and efficient use of temporary help. Moved Cefalu /Second Sheehan / Vogelgesang Yes / Cefalu Yes /Jones Yes /Sheehan Yes/ Wallace Yes to authorize staff to hire one full-time, limited term meter technician and one full- time, limited term customer service representative. f. Self Insured Dental Plan Renewal for 2016 (Nancy Hussmann, Human Resources Director) Staff gave a report regarding the self-insured dental program. The Human Resources Department is consistently checking rates against other plans for comparisons. Moved Wallace / Second Cefalu / Vogelgesang Yes / Cefalu Yes /Jones Yes /Sheehan Yes/ Wallace Yes to 1) approve renewal of the self-insured 2016 dental plan with a funding level of $148.14 per employee per month; and 2) approve the 2016 COBRA Dental rates at $54.15 Single; $108.30 Employee +1; and $184.10 Family. g. ACWA-JPIA Medical Insurance Renewal Rates (Nancy Hussmann, Human Resources Director) Staff gave an overview of the Anthem Blue Cross PPO Premium Plan. BB&H Benefit Designs recently reported that the median industry trends are showing a 9.2%increase. The District's program increase is below this trend. Staff further reported on the new Castlight Program, which is now available to staff in order to shop prices for medical services. h. 2016 Washington, D.C. Legislative Advocacy (Shannon Cotulla, Assistant General Manager) Staff reported on the District's federal lobbying activity, accomplishments and plans for the coming year. The District has benefitted from $300,000 in fire funding alone due to lobbying efforts, which would not have been possible without ENS in place. The Board would like to see more communication from ENS, which Cotulla will ensure happens. The Board discussed the appropriate number of attendees for the upcoming ACWA/CASA Conferences, which includes lobbying efforts. The Board decided Cotulla should attend along with at least one elected official. President Vogelgesang requested information on travel costs for the conference, which Hughes will provide. Moved Jones /Second Wallace /Vogelgesang Yes / Cefalu Yes /Jones Yes /Sheehan Yes/ Wallace Yes to authorize extension of the contract with ENS Resources, Inc., in the amount of $81,794, for the Calendar Year 2016. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Moved Sheehan/Second Cefalu / Vogelgesang Yes / Cefalu Yes /Jones Yes /Sheehan Yes/ Wallace Yes to approve Payment of Claims in the amount of$1,314,257.36. j. General Manager Contract Renewal (Nancy Hussmann, Human Resources Director) This Action Item was voted on after Closed Session. Moved Cefalu /Second Sheehan / Vogelgesang Yes / Cefalu Yes /Jones Yes /Sheehan Yes/ Wallace Absent to approve the three-year contract for the General Manager. REGULAR BOARD MEETING MINUTES- December 17, 2015 PAGE-4 STANDING AND AD-HOC COMMITTEE REPORTS: Nothing to report BOARD MEMBER REPORTS: Director Jones reported he attended the ACWA Conference with Cotulla and Bergsohn and gave a report on several sessions he attended. Director Wallace reported he attended the City Council meeting and it continues to be interesting. 3:15 p.m. - Director Wallace excused himself from the meeting at this time. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Director Jones reported an additional contract for state funding is moving ahead on the water conservation program. The next meeting will be January 13, 2016. GENERAL MANAGER REPORT: Richard Solbrig reported on several items: • The ACWA annual membership has been renewed in the amount of approximately $22,000. • The District has not received further information from the state regarding the meters loan. Solbrig has contacted John Mills regarding lobbying efforts of which a contract will be brought to the Board in January for consideration. In addition, the Board needs to discuss an overall approach for lobbying efforts regarding the zero percent loan from the state. Receiving this loan will save the District approximately $5 million. • There are several water bonds being discussed at the state level. • The District issued a press release on snow making, which received some comments. The Board does not wish to respond to the comments. STAFF/ATTORNEY REPORTS: a. Water Conservation Program Update (Donielle Morse, Water Conservation Specialist) Staff provided an overview of services offered by the Water Conservation Department over the past year and provided a PowerPoint Presentation. b. Tahoe Valley South Basin Groundwater Management Plan Update (Ivo Bergsohn, Hydrogeologist) Staff provided an update on three items 1) Groundwater Sustainability Agency Designation, 2) Potential MOU with the County, and 3) A brief review of the Stakeholders Advisory Group Workshop #2, on December 16, 2015. Attorney Kvistad added there has been some discussion regarding changing boundaries. BREAK AND ADJOURNMENT TO CLOSED SESSION: 4:05 p.m. RECONVENE TO OPEN SESSION: 4:56 p.m. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa REGULAR BOARD MEETING MINUTES- December 17, 2015 PAGE-5 Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California. No reportable Board action Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. No reportable Board action Pursuant to Section 54957 of the California Government Code, Closed Session may be held regarding public employee evaluation for unrepresented employee position - General Manager. No reportable Board action Action Item j- General Manager Contract Renewal: Action took place, please see Action Item j. ADJOURNMENT: 4:57 p.m. Randy Vogelgesang, Board President South Tahoe Public Utility District Melonie Guttry, Clerk of the Board South Tahoe Public Utility District General Manager Richard H.So'brig • 1950 • Directors South TChris Cefalu 1►� '� James R.Jones 70.0" Randy Vogelgesang"" public Utility District Kelly Sheehan Duane Wallace f 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 5446474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: January 21, 2016 ITEM- PROJECT NAME: South Y Extraction Well Suitability Investigation REQUESTED BOARD ACTION: Accept the alternate Cost Proposal from GEI Consultants (GED to provide engineering services for the South Y Extraction Well Suitability Investigation Project (Project) DISCUSSION: Tetrachloroethylene (PCE) is a chlorinated hydrocarbon compound which is found as an environmental contaminant from the past use of industrial agents for degreasing metals, cleaning electronic parts and dry cleaning fabrics. This contaminant is present in shallow soils and groundwater underlying the South "Y" Area and has impaired water quality in neighboring public and private drinking water wells; including well facilities used by the District, Lukins Brothers Water Company (LBWC) and the Tahoe Keys Water Company (TKWC). Because of the significant impact this contamination has had on local drinking water supplies, it is recognized as a high priority concern in the 2014 Groundwater Management Plan (GWMP). Under the GWMP Short-Term Implementation Plan, the Stakeholders Advisory Group (SAG) recommended support for the renewed investigation and clean-up of contamination with special emphasis on PCE contaminant plumes. In order to address this concern, the District developed a Request For Proposal (RFP) for an investigation that would evaluate the suitability of using an inactive water supply well (LBWC #4) to remove chlorinated hydrocarbons from groundwater in the South "Y" Area. The primary objectives of this investigation would include identifying primary flow paths of contaminant migration; defining aquifer parameters for extraction well design; and characterizing groundwater water quality, including contaminant loads, as a basis of design for water treatment. On November 9, 2015, the Engineering Department posted the RFP on the District's web site and notified 12 engineering firms with experience in water well evaluation and restoration; aquifer test design and analysis; and PCE treatment system design. The RFP required interested parties to submit a separate Technical Proposal and an accompanying Cost Proposal for review and evaluation by no later than December 18, 2015. Ivo Bergsohn January 21,2016 Page 2 On December 18, 2015, the District received a single submittal from GEI. The Technical Proposal was distributed to the review team, consisting of 3 District staff and 2 members from LBWC and the Tahoe Keys Property Owners Association (TKPOA). The purpose of the proposal review was to decide on whether to accept the GEI proposal or reject the proposal and solicit the RFP a second time for additional submittals. On January 6, 2016, the review team met to discuss the GEI proposal. The consensus from the review team was that the Technical Proposal showed that GEI had the necessary experience, technical background and qualifications required to complete the investigation. The recommendation from the review team was to accept the GEI proposal. District staff is currently exploring potential changes to the GEI scope of work that could be used to reduce project costs without sacrificing the primary objectives for this project. A summary of the alternate Cost Proposal will be provided prior to and at the Board meeting. Funding for this project will be provided on a 50% cost share basis with the El Dorado County Water Agency (EDCWA). SCHEDULE: January 2016-June 2016 COSTS: $130,000 (anticipated budget) ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: Unbudgeted item. 50%funded by EDCWA with remaining covered by reserves. ATTACHMENTS: South Y Extraction Well Suitability Investigation (GEI, December 18, 2015); GEI Cost Proposal to be provided prior to and at the Board meeting. CONCURRENCE WITH REQUESTED ACTITION: CATEGORY: Water GENERAL MANAGER: YES 4261 : NO CHIEF FINANCIAL OFFICER: YES ,;4d NO PROPOSAL South Tahoe Public Utility District South Y Extraction - Y YY t �.. .4J f Well i - , . Investigation DECEMBER 18, 2015 �•-t _ SUBMITTED BY LI) GEI Consultants, Inc. GProspect Park Drive, Suite 400 E2868 Consultants Rancho Cordova, CA 95670 T. 916.631.4500 www.geiconsultants.com Lo: GEI Consultants SUBMITTAL LETTER Consulting December 18,2015 Engineers and Scientists Mr.Ivo Bergsohn South Tahoe Public Utilities District 1275 Meadow Crest Drive South Lake Tahoe,CA 96150 Subject: Proposal for South Y Extraction Well Suitability Investigation Dear Mr.Bergsohn: GEI Consultants,Inc. (GEI)is pleased to submit this proposal for South Tahoe Public Utilities District(District)South Y Extraction Well Suitability Investigation.We have created an innovative and cost-effective approach to complete the District's project.GEI has extensive experience performing all aspects of municipal water well evaluation,restoration and treatment system pre- design required by the District. The GEI team will be led by Chris Petersen who has nearly 30 years groundwater and project management experience,and is a California Certified Hydrogeologist(CHG). Chris recently successfully managed the District's Sunset Well evaluation project and has experience working with Lahontan Regional Water Quality Control Board staff on previous projects.Chris is authorized to contractually obligate the firm for this project. Chris is supported by an experienced team of experts who have worked together delivering similar projects.Ryan Alward,also a CHG,will administer the day-to-day activities,coordinate with our contractors,and oversee the field program. Stephanie Hearn brings excellent PCE treatment credentials to our team given her ongoing and past project experience,and she will oversee the treatment aspects of this project for both pilot testing and disposal. Jim Ash will provide senior review to the team. Jim Strandberg with West Yost Associates (West Yost)will also serve as a technical advisor to the team given his extensive experience with PCE characterization and treatment in California,and his proven record of successful regulatory negotiations. West Yost has extensive District water system knowledge. We believe this knowledge will help with the pre-design recommendations. GEI proposes to contract with Carson Pump for the well rehabilitation work and NORCAL Geophysical for the well profiling work. This GEI Team has a successful record of work with these contractors on similar projects. GEI reviewed the District's Master Service agreement and request that the word"defend"be removed from Item 2,Paragraph E. We would also like to discuss the amount of insurance required under Item F. Most of our clients require Automobile Coverage at$2,000,000 and a deductible on Error and Omissions of$250,000. Thank you for the opportunity to submit a proposal for the District's project. Please contact Chris at(530)304 3330 if you have questions during your review of our proposal. Sincerely yours, GEI Consultants, Inc. /4 -" Ryan Alward,PG,CHG 993 Christian Petersen,PG,CHG 463 Senior Hydrogeologist Principal Hydrogeologist/Project Manager www.geiconsultants.com GEI Consultants,Inc. 2868 Prospect Park Drive,Suite 400 Rancho Cordova,CA 95670 Phone:916.631.4500 Fax:916.631.4501 SOUTH TAHOE PUBLIC UTILITY DISTRICT 11 PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION TABLE OF CONTENTS SUBMITTAL LETTER 1 FIRM EXPERIENCE 2 APPROACH 5 PROJECT TEAM 11 WORK ESTIMATE TABLE 14 PROJECT SCHEDULE 15 APPENDIX A. WORK SAMPLE 16 APPENDIX B. ROLES AND RESPONSIBILITIES TABLE 17 APPENDIX C. MANUFACTURER'S INFORMATION 18 APPENDIX D. RESUMES 19 Page I i SOUTH TAHOE PUBLIC UTILITY DISTRICT I1 PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION FIRM EXPERIENCE GENERAL FIRM OVERVIEW AND QUALIFICATIONS GEI Consultants,Inc. (GEI)is a Massachusetts corporation with offices nationwide,including five in California. GEI consists of more than 700 people working in 36 offices across the country. In 2008 GEI acquired Bookman Edmonston giving the firm both water resources expertise and a large presence in California. Today GEI has over 120 people located in California involved in a wide range of water and environmental investigations and projects.This assignment will be staffed from our Rancho Cordova (Sacramento)office,which has over 70 professional staff including six California certified hydrogeologists. We are an employee-owned company and have been providing consulting services for over 45 years. GEI has helped our clients succeed by providing a broad array of water resource,geotechnical,geostructural,civil, environmental and ecological sciences,and engineering consulting services nationwide. The projects matrix included below demonstrates GEI's Team experience in successfully completing other projects similar to the South Y Extraction Well Suitability Investigation(South Y)project. The five projects described in this section (and shown in bold in the table)involved the same staff that we are proposing for the South Tahoe Public Utilities District's (District)South Y project.A summary of team member expertise and how they will be utilised in this project is provided in the Project Team section. Each of the GEI Team projects described below highlight the expertise that GEI will provide to the District,including contractor management and project oversight,well rehabilitation,hydrogeologic aquifer analysis,chlorinated solvent treatment system design,and regulatory agency negotiations and project approval. More information on each of these projects can be shared upon request. We have included a Release Abatement Measure Completion Report in Appendix A as an example of work performed by GEI that included treatment testing and design for a pump and treat system. Relevant GEI Pro'ect Ex•erience Specialization ic CP c 7 C . us o m e a Project Description 1 d '� 49 re = is 0 i Q H CD California Water Service,Visalia,CA © X California Water Service,GAC Optimization Project,CA © X Site Characterization and Remediation of PCE,Ontario,CA © X Monterey Well Rehabilitation Assistance,California American Water Company,Monterey,CA X ©■ (>13 wells assessed and rehabilitated) Remedial Response Actions Adjacent to Public Water Supply,MA © X Chino Basin Groundwater Desalter No. 1,Santa Ana Watershed Project Authority,Riverside County, X III X CA Sunset Well Rehabilitation and Evaluation,South Lake Tahoe,CA,STPUD X © Groundwater Extraction and Treatment System,Burlington,MA,Nordblom Company © X MCP Phase II-V,RAM's, IRAs at Active Manufacturing Facility,Middleton,MA,Bostik Findley,Inc. ■. X Environmental Compliance and Remediation,Roxbury,MA,Boston Water and Sewer Commission ■© X Ralph Lane Well Assessment and Rehabilitation,California American Water Company,Monterey,CA X III■ Page 12 SOUTH TAHOE PUBLIC UTILITY DISTRICT II PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION Relevant GEI Pro'ect Ex•erience Specialization E d o c y, — us o d t a Project Description 1 tie C372) crd 3 Hydrogeologic Investigation,San Juan Water District,Sacramento,CA -©- Fremont Valley Preservation Project;Water Banking Permit,AquaHelio Resources,LLC,Glendale, X ©■ CA Mitigation Water Supply,Coachella Valley Water District,Coachella,CA X © City of Roseville Aquifer Storage and Recovery,City of Roseville,Roseville,CA X © Chino Basin Groundwater Desalter No. 1,Santa Ana Watershed Project Authority,Riverside County, x © X CA Well Rehabilitation Assistance,Califomia-American Water Company,Sacramento,CA(>15 wells X ©■ assessed and rehabilitated) Groundwater,Soil,and Soil Gas Investigation and Remediation,FMC Corporation,San Jose,CA El X Troubleshootin• Premature GAC Breakthrou•h,Ci of Bakersfield,CA -© X California Water Service,Reactivate Munici•al Well with TCE,Bakersfield,CA -© X Descriptions in BOLD are described in this proposal CALIFORNIA WATER SERVICE,VISALIA,CA Owner:California Water Service GEI team member Stephanie Hearn developed and ContactlPhone:Steve Johnson;559.624 1661 implemented a compliance plan for PCE treatment at Service Dates:2011 an extremely impaired water source.This project involved modifying operation of an existing municipal water well and treatment system to pump and treat PCE contaminated groundwater and limit plume migration.An important study objective on this project was to minimize downtime for carbon replacement. This was accomplished by considering both well-specific and water system operations in the vicinity of the extraction wells,and adjusting flow rates to optimize system pressure with PCE ... — removal efficiency. Well work included aquifer testing, •� downhole video logging,static and dynamic well flow profiling,and depth discrete sampling to understand the - vertical distribution of PCE. All work was done under the guidance of DTSC. We submitted quarterly reports and i lir had quarterly meetings with DTSC to discuss study findings. The work also included evaluating various types of Granular Activated Carbon to improve treatment efficiency and recommending treatment plant configurations. Pre-design work included evaluation of existing carbon usage rates,performing modeling of carbon performance for a number GAC types,and selecting the best performing carbon and developing a minimum standard for carbon treatment. GEI staff also developed regulatory plans to demonstrate Cal Water's ability to meet the requirements of Policy Memo 97-005,Direct Domestic Use of Extremely Impaired Sources. Page 13 SOUTH TAHOE PUBLIC UTILITY DISTRICT II PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION CALIFORNIA WATER SERVICE,GAC OPTIMIZATION PROJECT Owner:California Water Service GEI staff,including Stephanie Hearn,have been ContactlPhone:Sophie James;408 267 8593 involved in this project for the past five years and the project is on-going at this time. Cal Water currently Service Dates:2014-2015 operates approximately 50 GAC treatment systems to remove various VOCs,including PCE,from groundwater sources.At completion,over 100 well sources will have been evaluated. The evaluation involves the characterization of source water(groundwater)from a variety of well sources. In this study we are evaluating how other water quality constituents affect the removal efficiency of VOCs from groundwater. Predesign evaluation,including assessing how groundwater quality from these sources affects the minimum carbon standards and how the treatment system should be configured to optimize removal efficiently. In this project, GEI evaluated treatment efficiency on systems that appear to be under-performing and identifies options to improve and optimize performance.Tasks include characterizing source water quality;comparing ideal and actual throughput;evaluating operational practices;and identifying limiting factors at sites with low performance. SITE CHARACTERIZATION AND REMEDIATION OF PCE,ONTARIO,CA GEI Team subconsultant Jim Strandberg is assisting Owner:Seaview-AGI Acquisitions, Inc. Seaview to meet requirements from the Santa Ana Contact/Phone:Duane Femrite;909 986 4591 Regional Water Quality Control Board(Board)for additional characterization and enhanced remediation of soil,soil vapor,and groundwater impacted by releases of PCE,and to a lesser extent,TCE,from vapor degreaser operations over a multi-decade period.Site investigations to date have focused on delineation of PCE in soil vapor onsite from depths of 5 feet to 320 feet below ground surface,and in groundwater onsite and downgradient of the site.Related activities have included an extensive search for other sources of PCE and TCE in the site's vicinity,evaluation of well and aquifer testing data,evaluation of co-mingled groundwater plumes,groundwater flow directions and solute transport due to faulting,and extensive communication and coordination with Board staff. REMEDIAL RESPONSE ACTIONS ADJACENT TO PUBLIC WATER SUPPLY, MA Owner: Nordblom Management Company GEI designed Contact/Phone:Steve Logan,781-238-4802 and has operated the system since Service Dates: 1999 Current y 'I t_ F. its startup in }. ":e, �,. 1999.The �� system consists of two deep groundwater extraction wells,a pipeline . network,and a treatment building where the extracted groundwater is treated to remove iron and VOCs before being recharged back to the drinking water aquifer. GEI conducts a monitoring program to assess the performance of the remedial system and the impact on the contaminant plume.Results of the monitoring program are used to support groundwater modeling and evaluate the natural attenuation process in the aquifer.Since startup of the remedial system,analysis of the water quality data indicates that natural attenuation is occurring in the aquifer and the plume extent is either stable or decreasing in most groundwater monitoring wells in the program. Active remediation of source areas will be complete when the natural attenuation processes are sufficient to maintain water quality objectives in the aquifer. Page 14 SOUTH TAHOE PUBLIC UTILITY DISTRICT II PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION MONTEREY WELL REHABILITATION ASSISTANCE,CA Owner:California American Water Company GEI assisted California 'i American Water in Contact/Phone:Douglas Fraser;831 236 4494 Monterey with the Service Dates:2012-2015 evaluation and rehabilitation of over 13 wells from 2012 through 2015.GEI performed a well evaluation to assess the condition of each well using historical pumping rates and pumping water levels and static water levels.Based on our evaluation,recommendations were made to develop well specific rehabilitation plans using many different techniques / such as:mechanical cleaning,air-jet cleaning,chemical cleaning and airlifting. k GEI scheduled subcontractors and provided site inspections to facilitate adherence to the technical specifications.GEI observed that site discharges met NPDES discharge permit requirements.The project resulted in bringing "' certain wells back on-line,improving pumping rates and removing biofouling to improve well efficiency. GEI evaluated the condition of the well pumps and motors and created an inventory of equipment for Cal-Am to quickly place orders for replacement equipment during emergency APPROACH Our approach has been selected to deliver a high quality assessment of the Lukins Brothers Water Company Well(LBWC)#4. The approach includes a detailed work plan and technical specifications;qualified subcontractors with proven successes working on District projects;and a thorough and cost-effective pilot test to gather necessary data for a pre-design of the extraction well and the accompanying treatment system. UNDERSTANDING GEI understands that the South Tahoe Public Utility District(District)is interested in evaluating the LBWC Well#4 with the primary goal to determine the suitability of using this well as an extraction point for the removal of tetrachloroethylene(PCE)in the groundwater.This evaluation will establish aquifer properties,delineate capture zones(s),and complete a pre-design for the extraction well and accompanying treatment system. GEI offers a technical approach with project-specific innovations that will be of great benefit to the District.A few of these innovations are listed below: 1) Static Well Flow Profiling Prior to Cleaning to Inform Pilot Test. GEI will utilize heat-pulse and fluid temperature-conductivity tools to measure inter-well flow. These tools are capable of detecting much lower flow rates than traditional spinner logging tools. This well has 4 perforated intervals and the bottom perforated zone is backfilled with graveL The initial static well flow profiling will detect inter-well flow between the upper three zones.This will allow us to quantify the vertical movement of PCE in this well.Due to the well being out of production since 1989 this profile is important for interpreting the water quality results and determining the optimal length of the pilot-study required to develop an accurate pre-design of the preferred treatment technology. 2) Pilot Testing of Innovative Treatment Technology. GEI's approach to pilot testing utilizes conventional granular activated carbon for PCE removal,but will also utilize UV/Advanced Oxidation Process (AOP). We believe UV/AOP shows great promise given the anticipated flow rates and water quality of LBWC Well#4. If pilot testing proves successful at removing PCE at this location,UV/AOP could save the project partners significant labor and material cost on full-scale treatment. 3) Effective Utilization of Existing Information. Based on our research during the preparation of this proposal,GEI understands that a large volume of existing information on water quality and treatment in the vicinity of the South Y project is available.We will maximize use of this information to focus our evaluation and save money on this project.For example,pilot testing of air stripping at Page 5 SOUTH TAHOE PUBLIC UTILITY DISTRICT 11 PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION this location is not necessary,since it has already been applied and tested in the vicinity,so our study will incorporate those findings. Our approach anticipates potential challenges and mitigation measures,a few of which are listed below.This table will be expanded in our draft work plan. Potential Challenges and Possible Solutions Potential Challenge Mitigation Measure Inclement Weather Creating GEI staff have all-weather capable field vehicles,the pilot-treatment systems will not Project Delays be affected by weather.The UV system can be set up inside the pump house or a small shelter will be devised.We selected a subcontractor that is local to the area and understands working in Tahoe weather. Site noise levels/Neighbor The submersible pump and UV filter will be powered by the site power to avoid the use concerns of a generator. GAC filters prematurely clogging We will use a combination of settling tanks and bag filters,backwashing of the filters as a consequence of excessive will be employed to remove fines from the GAC filter feed water,and we will have a sediment in discharge water pressure gauge on the GAC filters to closely monitor pressure as a preventative measure. Concentrations of PCE are still GEI would discuss the data with the District and determine if pumping and sampling rising at end of 72-hour constant- should continue for a longer period of time until PCE results stabilize.This would allow rate test for the best possible data for treatment pre-design.GEI will be monitoring field parameters as an instantaneous water quality indicator.This may also require rush results on VOC 524 analyses. Other As unforeseen challenges arise,GEI,in coordination with Ivo Bergsohn,will brainstorm and agree on mitigation measures. In the development of our approach we have also given consideration to the roles and responsibilities of the GEI team,the District as well as our subcontractors and vendors.We have provided a detailed listing of responsibilities by anticipated work activity in a summary table provided in Appendix B.We will further develop this table in conjunction with District staff during preparation of the work plan in Task 2 described below. Key Project Elements and Goals GEI's Project Manager,Chris Petersen,successfully managed the Sunset Well Evaluation in 2014 for the District.The well inspection,cleaning and aquifer testing aspects of the Sunset Well Evaluation are directly relevant to this project. Through this previous work we have an understanding of the District's expectations regarding consultant and contractor responsibilities for this project. Drawing on our experience with extremely impaired sources,GEI has developed a scope of work to ensure that our evaluation clearly defines the regulatory requirements for the future phases of this project. The following key project elements comprise our scope of work and are divided into four tasks: TASK 1: DATA COLLECTION Task 1.1 —Data Collection: Upon receipt of notice to proceed,GEI will submit a data request to the District for background water quality data on the wells in the South"Y"well area.These data will be reviewed and water quality data trended to provide our team with a deeper understanding of the project area. Based on this initial data review,our recommended project approach will be presented at the kick-off(KO)meeting. Task 1.2—Kick-off Meeting and Site Visit: GEI will participate in the project KO meeting with the District's team at the District office. During the KO meeting,GEI will discuss with District staff the project objectives, present our interpretation of water quality data reviewed,and agree on the project approach.At this time, additional data may be requested,including,but not limited to,all physical and chemical well data,water well drillers'report,electric logs,pumping test results,previous investigation reports and treatment studies,etc. Page 16 SOUTH TAHOE PUBLIC UTILITY DISTRICT//PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION Following the KO meeting,the District,GEI staff and Carson Pump staff will visit the LBWC Well#4 and the observation well(Rockwater well)and take photographs of the well facilities and surrounding area. Purpose of this site visit is to better understand the logistics of moving and storage of equipment and discharge of water produced during the evaluation at the well site with consideration given to neighbors, traffic and the environment. Task 1.3-Data Review and Assessment of Current Well Condition:Information received during the KO meeting will be used to develop the final work plan for the well evaluation,well restoration,flow profiling, water quality sampling and pilot testing for a water treatment technologies. TASK 2:DEVELOP WORK PLAN Task 2.1-Develop Draft Work Plan Including Evaluation of Pilot Treatment Alternatives:After completing the data collection and review in Task 1 GEI will begin coordinating with the District and subcontractors and prepare a draft work plan.The plan will describe the methods and procedures to perform the well restoration, vertical flow and water quality profiling,water quality sampling and pilot testing for a water treatment system pre-design for the LBWC Well#4.The work plan shall include the following: • Proposed methods and equipment for well inspection • Proposed methods and equipment for mechanical cleaning and well development • Proposed methods and equipment for vertical flow and water quality profiling • Proposed methods and equipment for water quality sampling,including sampling locations, frequency and analyses • Proposed methods and equipment for aquifer testing,including testing objectives,protocols (including observation wells),and data analysis (aquifer parameters and capture zone analysis for extraction well) • Proposed methods and equipment for treatment study pilot testing,including testing objectives, equipment and instrumentation set-up,and testing protocols • Technical specifications to be used by subcontractors employed by the consultant to complete well inspection,well cleaning,well profiling,aquifer testing and groundwater treatment pilot testing. Assumption:The District will be responsible for providing laboratory analytical services for this project. • Proposed methods and equipment for residual waste handling,testing and disposal • Proposed schedule showing the start and finish dates for major tasks • Itemized budget,including all labor,material,tools and equipment required to complete the work. The budget estimate will be based on a time and materials,not to exceed cost basis. Task 2.2-Meet with District to Discuss Draft Work Plan:GEI will deliver our draft work plan to the District staff and meet with the District within one week(currently scheduled for March 7,2016) following delivery of the draft plan to discuss and receive comments. GEI will present to the District staff our supporting rationale and costs proposed for all well restoration equipment and methods utilized,flow survey methodology and equipment,water quality sampling plan rationale,aquifer testing,and pilot test design.GEI will receive both written and verbal comments from District staff at the meeting.Key GEI staff will conduct a meeting with the District project manager and the well subcontractor to reaffirm necessary requirements and project goals. At this meeting we will confirm the project schedule,work plan and specifications,reiterate discharge requirements and discuss relevant health and safety requirements,and set the framework for the completion of a successful project. Task 2.3—Finalize Work Plan and Contract Documents:GEI will incorporate the District's comments on the Draft Work Plan and produce a Final Work Plan within one(1)week following the meeting described in Task 2.2 above. GEI will also finalize the technical specifications and supporting contract documents for all subcontractors to be retained by GEI for the completion of all well restoration,aquifer testing,and pilot testing.The LBWC Page 17 SOUTH TAHOE PUBLIC UTILITY DISTRICT II PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION Well#4 is located at the end of a cul-de-sac in a residential neighborhood,and,as such,any noise-generating activities,including heavy-machinery operation will be performed between 0800 and 1830,in accordance with the Tahoe Regional Planning Agency(TRPA)requirements. Assumptions:The District will notify the neighbors of the work to be performed at the site and the estimated duration. TASK 3: DATA COLLECTION AND EVALUATION To complete the data collection and evaluation GEI will retain California licensed subcontractors to perform the well restoration,vertical profiling and water quality sampling,aquifer testing and pilot testing.GEI field staff will oversee the subcontractors to facilitate that site activities follow the work plan and technical specifications.Field work will not begin until GEI has obtained all necessary permits.The proposed data collection and evaluation activities and goals for each activity are described below.In Appendix C we have provided manufacturer's information regarding the proposed treatment technologies and the geophysical technologies described below. Task 3.1 -Well Profiling: GEI will have the well profiling occur parallel with the mechanical cleaning and well development.We propose to have NORCAL Geophysical Consultants,Inc. (NORCAL)of Cotati,California conduct the well profiling activities that will include three flow surveys,two video surveys and the collection of discreet samples collected during the first two flow surveys from zones identified as contributing flow within the well.NORCAL will perform their services during three separate site visits.During each visit they will be assisted by Carson Pump,if required. Three flow profiles are proposed and the relative timing and rationale are provided in the summary table below. Flow Profile Se.uence and Rationale Description Timing 441.thliik Purpose To gather inter-well flow data prior to disturbing the well.This will provide data for mass Initial Static Flow Pre Cleaning balance calculations that will be used to estimate volume of PCE that has moved Profile through well while it has sat idle.Water quality samples will be collected at this time in zones determined to be contributing to the well. To quantify the flow rate of different zones as the well is pumping.Water quality samples Dynamic Flow Post-Cleaning will be collected from up to 4 zones.The results will allow GEI to create a second mass Profilebalance analysis that will be compared to the initial flow profile mass balance to determine how the flow of PCE through the well changes during pumping. Final Static Flow To determine if there have been any changes to the static inter-well flow after the well Profile Post-Cleaning rehabilitation.This profile will accompany a video survey of the well to document the well's condition post-cleaning. The static flow velocity surveys will be conducted using a heat-pulse and fluid temperature-conductivity tools. These tools will be lowered into the well and will not require special access beyond removing the top flange plate on the well.A description of the tools have been provided by NORCAL Geophysical and are presented in Attachment B.The first flow survey will be conducted on the well in its current state,during static conditions. If flow into the well is detected,up to two samples will be collected and analyzed for general anion,volatile organic compounds via Environmental Protection Agency(EPA)method 524(VOC 524),and total organic carbon(TOC). The second flow survey will be performed under dynamic conditions using a standard spinner tool installed within a 4-inch diameter access pipe to get past the submersible pump intake while the well is being pumped by Carson Pumps.A description of the spinner tool is provided in Appendix C.During the second flow survey up to four(4)water quality samples will be collected and analyzed for general anion,VOC 524 and TOC.We understand that the District's water quality laboratory will assist with the water quality sampling effort by providing the appropriate bottles,labels,coolers and ice,chain-of-custody forms and sample analysis,including sampling fees. A third and final flow survey will be conducted during static conditions after the completion of the aquifer testing,again using the heat-pulse,temperature,and conductivity tools.A well video survey will be conducted Page 18 SOUTH TAHOE PUBLIC UTILITY DISTRICT II PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION at the end of the mechanical development and aquifer testing to understand the integrity of the well,and to verify screen type and length. Vertical distribution of flow and water quality information obtained in this task will be used to understand the vertical distribution of PCE,which will aid in our capture zone analysis and evaluation of the adequacy of this well to serve as an extraction point for PCE removal. Task 3.2—Mechanical Well Cleaning and Development:The well contractor,Carson Pumps of Carson City, Nevada,will provide the equipment and operators to mechanically clean,using a nylon brush,and to perform air-lift development on the LBWC Well#4.We understand that the well has a total depth of about 174 feet below ground surface(bgs)and that fill may be present in the well at 135 feet bgs.If this is confirmed during the video survey,we will have Carson Pump remove fill from the well using an open-ended tool to a depth of at least 155 feet bgs to expose the lower set of perforations.With these perforations exposed the well will have the highest possible performance,which will provide the best aquifer test data. Task 3.3—Step and Constant-Rate Aquifer Testing:GEI staff are highly experienced with aquifer testing through the use of production wells.We will perform an 8-hour step-test to determine the most suitable pumping rate for a 72-hour constant-rate test.During these aquifer tests the produced water will be filtered through a granular activated carbon(GAC) filtration system that will also be used for pilot testing.The water will be filtered prior to pumping into the sanitary sewer.We understand that all water entering the sanitary sewer must meet drinking water standards. Therefore,we will collect samples to be analyzed for VOC 524 prior to discharging to the sanitary sewer and then again three(3)days after startup.We will estimate aquifer hydraulic characteristics based on lithology and the aquifer test results.We will use a pressure transducer to record groundwater levels at a one-minute interval for at least one week prior to performing the test to obtain background groundwater levels at both the LBWC Well#4 and the Rockwater observation well to identify nearby pumping wells that may affect the test results.The test results will be analyzed using a commercially available aquifer test analysis program. Task 3.4—Pilot Testing:Treatment techniques for removing PCE are well established.GEI proposes to use the more common GAC treatment during the pilot testing,in addition to using Ultraviolet Advanced Oxidation Process(UV/AOP). A benefit of using GAC is that pilot test area(PTA)data exist for water sources with similar characteristics within the South Tahoe PUD.The carbon to be tested will be based on site-specific water quality analysis and data trending projections.The data analysis will be used to develop expected water quality parameters for modeling carbon performance and usage rates.Based on the modeling results,the carbon that shows the highest performance will be pilot tested. The reasoning for pilot testing using both GAC and UV/AOP is to establish efficiency and pre-design parameters for a full-scale remediation system.Due to the size of the LBWC Well#4 and the relatively low discharge rate,GEI believes that UV/AOP may be a more cost-efficient long-term alternative to GAC. Traditionally,UV/AOP systems have been cost,labor,and space prohibitive. Recently,NeoTech Aqua Solutions developed a High-Efficiency UV system which significantly reduces space requirements and operational costs by up to 90%compared to standard UV systems.This efficiency comes from the uniquely designed Reflex UV chamber technology that continuously reflects the UV light,rather than allowing it to terminate into the pipe walls,providing a reliably uniform UV dose.This technology provides a higher UV dose with fewer lamps than traditional systems and may ultimately be more cost-effective than GAC treatment.This method requires a lower chlorine dose due to the high UV dose which reduces the amount of hazardous materials that need to be handled.Lower chemical dosing also lowers the overall operational costs compared to traditional UV systems. Page 9 SOUTH TAHOE PUBLIC UTILITY DISTRICT II PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION Prelimina South Y Pro'ect Sam•lin• &Anal sis Plan I Analyses Quantity o v N T. Ie Description Ad Q W a y d Z c U ' of •s a o. c 2 '') 0 > - 0 5 0 0 = Z ii OP 75 W 3 Initial Flow Profile Water Quality Sampling(up to 2 zones) 2 2 2 2 3 Initial Pump Start-up Water Quality Verification 1 1 1 Dynamic Flow Profile Survey Water Quality Sampling (up to 4 3 zones) 4 4 4 4 Pre-Pilot Test Water Quality Sampling:Used for 3 Recommendations 1 1 1 1 1 1 1 1 1 1 3 UV Filter Sampling During Pilot Test 15 15 Sampling to Confirm Discharge Water Quality-3 days after 3 start-up to assist with breakthrough curve development 1 1 3 Raw Water Sampling Pre-GAC Filter 5 5 5 3 GAC Filtered Water Stream 5 5 5 3 Sampling for Sanitary Sewer Compliance 15 15 5 Total of Samples to be analyzed by laboratory 7 49 33 1 1 1 1 1 1 1 This sampling&analysis plan will be further developed in the work plan, Task 2 *Field Parameters will be collected and analyzed by GEI staff in the field and will not require laboratory processing. Task 3.5—Evaluation of Well and Treatment Testing Data: GEI will evaluate the well characterization,aquifer profiling,aquifer testing and pilot testing results collected in the subtasks listed above. GEI will focus our evaluation on the following objectives: • Characterize aquifer parameters for use in calculating the capture zone of PCE laden groundwater from this well and to understand the impact of pumping at this location on other wells in the vicinity • Evaluate pilot testing results to select a preferred alternative and prepare a pre-design of a full-scale treatment system at this location • Evaluate the adequacy of LBWC Well#4 as an extraction well for PCE removal with consideration given to well construction and conditions information,capture zone,and end use of water produced at this location TASK 4:TECHNICAL REPORT GEI will prepare a technical report describing all well inspection,mechanical cleaning,profiling,depth discreet water quality sampling,and treatment system pilot testing activities.The report will summarize our well evaluation findings and our recommendations for the design of a future treatment system for LBWC Well#4. Our report will also provide conceptual-level costs and pre-design site layout documents for our recommended treatment system.All supporting documentation,including video well inspection reports, field records,photos,flow logs and laboratory reports shall be presented in appendices to the technical report. Page 110 SOUTH TAHOE PUBLIC UTILITY DISTRICT II PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION PROJECT TEAM We've assembled an experienced,focused and highly-skilled team to evaluate the suitability of LBWC Well #4 as an extraction well to remove PCE. Our team has the knowledge and experience to characterize the source water quality and plume migration to develop a recommended pre-design for an extraction well and treatment system situated within the South"Y"area. Project Organization The organization of the GEI Team is illustrated below. These team members have been selected because of their relevant experience with the project elements we propose completing for the South Y Project and because of our proven experience working together to complete similar projects. The proposed GEI Team offers the District expertise in the fields of hydrogeology and aquifer testing,well rehabilitation,water quality sampling and analysis,and PCE treatment evaluation and design experience.Our team has the experience to deliver a high-level pre-design report that can be used to secure funding and serve as a strong foundation for the full-scale design work to be completed in subsequent phases. Our team organization chart is presented below.Resumes for the GEI Team are provided in Appendix D. Ivo Bergsohn, PG, CH- g , ---rfiffsfigrilref6h6W,T67aTg �.,..5 . ,. CHG Ryan Al s • d pG CH Ste•hanie Hearn SUEiCON I RAC TORS AND VENDORS Dan Carson-Carson Pumps Tom Morrical-Evoqua Water Technologies LLC Bill Henrich-NORCAL George Diefenthal- Neotech Geophysical Consultants Inc. Aqua Solutions Page 111 SOUTH TAHOE PUBLIC UTILITY DISTRICT II PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION The table provided below summarizes our keep team members,their proposed project responsibilities and a brief summary of their qualification. Experience of Project Team Members ,. Team Member .' Project Responsibilitie ." Summary of Qualifications`: 'e ' o�; i Christian Petersen,PG,CHG Chris will be the GEI project manager Chris PetersenSouth tersen has 26 years of experience • Sunset Well Evaluation Project,South Project Manager responsible for communications with providing groundwater technical expertise for Tahoe PUD, Rancho Cordova,CA the District and will manage staffing large interdisciplinary water resources • City of Roseville Aquifer Storage and 916.631.4597 efforts.Chris will ultimately be investigations and planning efforts,many of Recovery Program,City of Roseville c etersen responsible for delivering the which involve conjunctive use.He has broad p @geiconsultants.com successful completion of the South Y experience in the planning,design,and • South East Bay Plain Basin Characterization Extraction Well Suitability Investigation optimization of groundwater recharge Study,East Bay Municipal Water District: on-time and on budget. techniques,an important element of most • Owens Lake Groundwater Evaluation conjunctive use programs.Chris has assisted Project,Los Angeles Department of Water numerous clients in obtaining state and federal and Power. I funding assistance for the development of conjunctive use programs throughout California and in New Mexico. Jim Ash,PE,LSP Jim Ash will provide technical review of Jim Ash will be has 27 years of experience • Groundwater Extraction and Treatment Treatment System Specialist and our approach methods and pre-design developing and implementing subsurface System, Burlington,MA QA/QC treatment recommendations.Jim will be investigations;designing and managing • Environmental Compliance and Boston,MA , our quality assurance/quality control construction of remedial systems;supervising Remediation, Boston Water and Sewer 781.721.4018 reviewer to facilitate the delivery of the industrial facility cleanup and demolition;and Commission,Roxbury,MA jash@geiconsultants.com quality product that the District expects. providing technical assistance for property • Groundwater Extraction and Treatment purchases,litigation support and permitting System,Santa Barbara,California, under state and federal regulatory programs. Confidential Client. Ryan Alward,PG,CHG Ryan will provide onsite site inspection Ryan Alward has 10 years of experience as a • Well Rehabilitation Assistance,California- Project Hydrogeologist/Coordinator and will be the point-of-contact between hydrogeologist specializing in groundwater well American Water Company,Sacramento,CA Rancho Cordova,CA the District,GEI and the subcontractors design;well construction,water supply and • Monterey Well Rehabilitation Assistance, 916.631.4578 during all stages of field work.Ryan will groundwater recharge projects.He has provided California-American Water Company, ralward@geiconsultants.com also perform the water quality sampling construction management for the construction of Monterey,CA during the flow profiling sampling multiple water supply wells,municipal well • Water Supply Well Replacement,Fair Oaks events. rehabilitations and pressure relief wells.In the Water District, Fair Oaks,CA last three years,Ryan has managed the • Mitigation Water Supply,Coachella Valley successful rehabilitation of more than 10 water Water District,Coachella,CA supply wells in Northern California. Stephanie Hearn Stephanie will create the pilot testing Stephanie Hearn has over 15 years of • On-call Water Quality Support,California Pilot Testing Design Specialist plan that will provide the District with a experience working in the water industry with Water Service,CA Bakersfield,CA state-of-the art analysis that will focus in water quality,regulatory planning,and • Regulatory Planning and Devising determine an ideal treatment solution optimizing water system operations.She Compliance Strategies,Cal Water,CA Page 112 SOUTH TAHOE PUBLIC UTILITY DISTRICT II PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION Team Member Project Responsibilities Summary of Qualifications Relevant Project Experience 661.716.3026 tailored to the LBWC#4 well.Stephanie ' specializes in characterizing water quality and • Develop Monitoring and Compliance shearn@geiconsultants.com will also provide pre-design data trending;developing test protocols to Protocols to Treat a PCE Plume,Cal Water recommendations based on the evaluate the quality of various water sources; ,Visalia analysis that she will conduct after pilot devising regulatory compliance strategies; • Optimizing Wellhead Treatment Using test data are gathered. evaluating treatment plant and distribution Granular Activated Carbon(GAC),Cal system performance;and identifying and Water,CA implementing process improvements. • Reactivate a Domestic Well with TCE,Cal i Water,Bakersfield Jim Strandberg,PG,CHG,CEG Jim provides valuable intrinsic Jim Strandberg has 31 years of consulting • Site Characterization and Remediation of Technical Advisor knowledge of the Districts delivery experience providing a broad range of PCE,Seaview-AGI Acquisitions, Inc., (West Yost Associates) system and years of experience dealing environmental and water resources services to Ontario,CA Walnut Creek,CA with PCE contamination projects.Jim public-and private-sector clients.Prior to • Groundwater,Soil,and Soil Gas 925.949.5825 will provide technical advice relating to consulting,he worked for the SWRCB and Investigation and Remediation,FMC Jim Strandberg the work plan approach,pilot-testing provided technical assistance to staff at the Corporation,San Jose,CA jstrandberg@westyost.com methods and pre-design RWQCBs on the investigation and remediation • Groundwater Flow and Solute Transport recommendations.West Yost recently of VOC-impacted sites. Modeling,Multiple Sites,Multiple Clients, completed a water system evaluation CA for STPUD and knowledge of the water system is beneficial to this study Page 113 SOUTH TAHOE PUBLIC UTILITY DISTRICT II PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION WORK ESTIMATE TABLE The following table shows an initial estimate for the level of effort(in work hours) needed to complete the District's project.The estimate presents a line item,per task basis,showing the number of work hours required for each project team member,the total work hours required for each task,and the total work hours required for the total project. Name Jim Ash Chris Stephanie Ryan Alward GIS/CADD Tech Office Aide Total Petersen Heam Grade Level 8 7 6 5 2 Hours Task 1 Data Collection 1.1 Data Collection 0 4 0 8 0 0 1 13 1.2 Kick-off meeting and site visit(with key contractor reps) 0 6 2 8 0 0 1 17 1.3 Data Review and Assessment of Current Well Condition 0 2 6 8 0 0 1 17 Subtotal: Task 1 Hours 0 12 8 24 0 0 3 47 t2. Develop Work Plan 2 1 Develop draft work plan including evaluation of Pilot 0 10 20 40 8 2 2 82 Treatment Alternatives 2.2 Meet with district to discuss draft work plan 0 2 0 2 0 0 0 4 2.3 Finalize work plan and contract documents 2 4 8 32 0 0 2 48 Subtotal: Task 2 Hours 2 16 28 74 8 2 4 134 '3. Data Collection&Evaluation 3.1 Static Well Profiling 0 2 0 30 0 0 1 33 3.2 Mechanical Well Cleaning and Development 0 2 0 40 0 0 1 43 3.3 Step and Constant-Rate Aquifer Testing 0 2 0 20 0 0 1 23 3.4 Pilot Testing 0 2 16 10 0 0 1 29 Evaluation of Well and Treatment Testing Data and 3.5 Development of Well Improvements and Treatment Pm- 4 8 12 4 4 0 1 33 Design Subtotal: Task 3 Hours 4 16 28 104 4 0 5 161 4. Technical Report 4.1 Draft Report 0 8 30 30 16 6 0 90 4.2 Final Report 4 4 10 10 0 2 2 32 Subtotal: Task 4 Hours 4 12 40 40 16 8 2 122 PROJECT LABOR HOURS TOTAL 10 56 104 242 28 10 14 I 464 Page 114 SOUTH TAHOE PUBLIC UTILITY DISTRICT 11 PROPOSAL FOR THE SOUTH Y EXTRACTION WELL SUITABILITY INVESTIGATION PROJECT SCHEDULE Based on our understanding of the project,we present the following schedule below,including major tasks,deadlines,duration,and projected start and finish dates for the project. Proposal for Saudi Y Extraction Well Suitability-Investigation ID Task Name Duration Start Finish February March April May June Jul 1/18 1/25 2/1 2/8 2/15 2/22 2/29 3/7 3/14 3/21 3/28 4/4 4/11 4/18 4/25 5/2 5/9 5/16 5/23 5/30 6/6 6/13 6/20 6/27 1 NIP 1 day 1/21/16 1/21/16 ■ 2 Task 1-Data Collection 14 days 1/22/16 2/4/16 • •••'1 3 Task 1.1 Data Collection 1 day 1/29/16 1/29/16 •Vo 4 Task 1.2 Kick-off meeting and site visit 1 day 1/22/16 1/22/16 • (with key contractor reps) 5 Task 1.3 Data Review and Assessment of 14 days 1/22/16 2/4/16 1101.8.10.4 Current Well Condition 6 Task 2-Develop Work Plan 43 days 2/1/16 3/14/15 • • 7 Task 2.1 Develop draft work plan)ndudktg 22 days 2/1/16 2/22/16 Rang evaluabon of Pilot Treatment Alternatives 8 sevens by District 11 days 2/23/16 3/4/16 Ram 9 Task 2.2 Meet with district to discuss draft 1 day 3/7/16 3/7/16 •'n work plan 10 Task 2.3 Finalize work plan and contract 7 days 3/8/16 3/14/16 Mom documents 11 Task 3-Data COIMctlan&Evaluation 70 days 3/14/16 5/22/16 • • 12 Task 3.1 Static Well Profiling Bdays 3/14/16 3/21/16 fI'•••1 13 Carson Pump mobilize to site 5 days 3/14/16 3/18/16 vM 14 Initial video survey and static flow profile 1 day 3/21/16 3/21/16 ■ -Water quality sampling 15 Task 3.2 Mechanical Well Cleaning and 4 days 3/22/16 3/25/16 Development 16 Mechanical cleaning 1 day 3/22/16 3/22/16 ■ 17 Alr-gft development l day 3/23/16 3/23/16 ■ 18 Install pump 1 day 3/24/16 3/24/16 ■ 19 Pump development 1 day 3/25/16 3/25/16 ■ 20 Task 3.3 Step and Constant-Rate Aquifer 5 days 3/28/16 4/1/16 Cl Testing 21 Step-drawdown test 1 day 3/28/16 3/28/16 ■ 22 72-hour constant-rate test and Dynamic 3 days 3/28/16 3/30/16 Flow Profile and Zone Sampling 23 Task 3.4 Pilot Testing 29 days 3/28/16 4/25/16 24 Perform pilot testing 4 days 3/28/16 3/31/16 25 Pilot Testing Status Meeting(End or 1 day 3/31/16 3/31/16 •en Continue Test) 26 Optional-Extend Pilot Testing uy to 3 Ws22 days 4/1/16 4/22/16 wiwwwwwwww1111I1 27 Final static flow profile and video survey 1 day 4/25/16 4/25/16 g -Post Rehabilitation 28 Task 3.5 Evaluation of Well and Treatment 27 days 4/26/16 5/22/16 glt1111011INNIatI Testing Data and Development of Well Improvements and Treatment Pre-Design 29 Task 4-Uchida'Rapaet 43 days 5/16/16 6/27/16 • 30 Draft Report 19 days 5/16/16 6/3/16 81101111111 31 RevIew by District 12 days 6/6/16 6/17/16 aaatWIaIWOI 32 Final Report 8 days 6/20/16 6/27/16 agger Page 1 15 General Manager Richard H.SoIbrig • 1950_• Li, Directors South oe s James R.Jones 1►—r`r 't''` Randy Vogelgesang 1r' yam« Public Utility District Kelly Sheehan Duane Wallace 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service MEETING DATE: January 21, 2016 ITEM - PROJECT NAME: Mutual Aide and Assistance Agreement with the Tahoe Keys Property Owners Association REQUESTED BOARD ACTION: Approve a Mutual Aide and Assistance Agreement (Agreement) between South Tahoe Public Utility District (District) and the Tahoe Keys Property Owners Association (TKPOA) DISCUSSION: The California Water Resources Control Board Division of Drinking Water recently inspected the TKPOA domestic water system. The results of the inspection findings required that a Mutual Aide and Assistance Agreement between the TKPOA and the District be developed to comply with the inspection report. Currently, one metered 8" water supply intertie exists between the District and TKPOA at the intersection of Tahoe Keys Boulevard and Michael Drive. The intertie is owned and operated by the District. No Agreement currently exists between the TKPOA and the District regarding the use of the intertie. Historically, if the TKPOA needed temporary water from the District, the intertie was opened and the District billed for the water consumed at the commercial metered rate, but did not bill for the meter base charge associated with the intertie connection size. District staff believes there is a need for a formal Agreement specifying appropriate terms for the use of the intertie. Specifically, control of the intertie, service charge rate for water supplied, length of time water will be supplied, the requirement of the TKPOA to actively seek a corrective resolution, and mutual aide services have been addressed in the Mutual Aide and Assistance Agreement. The proposed Agreement also addresses the less likely, but possible, water supply flow from the TKPOA to the District if the need occurs. Tim Bledsoe January 21,2016 Page 2 The proposed Agreement provides the District sole and absolute discretion when determining whether to supply water to the TKPOA. TKPOA will be billed the commercial metered rate for all consumption and, if water is delivered for more than 30 consecutive days, the District will also charge TKPOA the metered base charge according to the size of the intertie connection. The term of the proposed Agreement is for a period not to exceed 12 months and provides the District the discretion to extend the term if needed. The TKPOA has reviewed and are satisfied with the proposed Agreement. SCHEDULE: Agreement effective upon Board approval COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Mutual Aide and Assistance Agreement CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES /IV ' ; NO CHIEF FINANCIAL OFFICER: YES ki NO MUTUAL AID AND ASSISTANCE AGREEMENT This Mutual Aid and Assistance Agreement("Agreement") is made by and between the South Tahoe Public Utility District, a California public agency formed in 1950 pursuant to the Public Utility District Act, ("District") and Tahoe Keys Property Owners Association, a California nonprofit mutual benefit corporation ("TKPOA"), on January 21st, 2016, at South Lake Tahoe, California, with reference to the following facts and intensions: A. The District owns and operates a water distribution system ("District System")for the beneficial use by the District and its customers located within the City of South Lake Tahoe and certain portions of the County of El Dorado, California; B. TKPOA owns and operates a water distribution system ("TKPOA System")for the beneficial use by TKPOA and its members located within the City of South Lake Tahoe, California; C. TKPOA may enter into an agreement with a public agency to exercise any power, privilege or authority of TKPOA consistent with the authority granted it as a California nonprofit mutual benefit corporation; D. Pursuant to Public Utilities Code section 16461, the District may contract with any public or private party for supplying water, when in the judgment of the Board, it is in the best interest of the District; E. The parties desire to utilize an existing intertie connection between the parties' respective water distribution systems in order for the District to supply water to TKPOA when requested by TKPOA and when the District determines it has available water supplies; F. The parties additionally desire to provide for either party to request aid and assistance from the other party in the event of an emergency or other situation involving health and safety or the environment that exceeds the then-existing resources of the requesting party; and, G. The parties agree to provide for the District to supply water to TKPOA on an as- needed and available basis and for the mutual aid and assistance to each other in the event of an emergency, pursuant to the terms and conditions of this Agreement. NOW THEREFORE, the parties agree as follows: 1. District Water Supply Provisions. The District's supplying water to TKPOA shall be subject to the following provisions: 1.1. Interconnection of Water Systems. 1.1.1. Point of Delivery. The existing point of delivery for water supplied from the District System to the TKPOA System is located at the intersection of Tahoe Keys Boulevard and Michael Avenue ("Delivery Point") in the City of South Lake Tahoe, which is depicted on Exhibit "A," and incorporated by this reference ("Intertie Connection"). 9791974.v1 037627\0009\13693639.1 1.1.2. Intertie Connection. The Intertie Connections consists of a metered connection at the Delivery Point. At any time, the District may replace the meter and related appurtenances at the Delivery Point at the District's discretion and at its cost and expense. The District shall own such Intertie Connection including, but not limited to, the meters, valves and related appurtenances. 1.1.3. Maintenance. The District, at its cost and expense, shall be responsible for inspecting and maintaining the Intertie Connection including, but no limited to, meters, valves and appurtenances, with its personnel and equipment in compliance with the District's standards and applicable laws and regulations. 1.2. Supply of Water. 1.2.1. Notification. At any time when TKPOA determines it needs water in addition to its own sources of supply, TKPOA may notify the District and request that the District open the Intertie Connection to supply water to TKPOA. The District shall have the sole and absolute discretion to determine whether to supply, and continue to supply, water to TKPOA, which may be discontinued at any time in the District's sole and absolute discretion. The District and TKPOA shall develop communication protocols for notification for supplying or discontinuing water supplies. 1.2.2. Authorization. The District, in its sole and absolute discretion, retains the right to deny TKPOA's request to supply water and to reduce or discontinue water supplies for any reason and at any time, consistent with applicable local, state and federal law, regulation or orders. 1.3. No Liability for Interruptions. The District, its directors, elected officials, officers, agents, employees and contractors, shall not be liable for damages, breach of contract or otherwise to TKPOA for failure, suspension, diminution, or other variations in the water supply occasioned by or in consequence of any cause beyond the reasonable control of the District including, but not limited to, acts of God or of public enemy, fires, floods, earthquakes, power outages, water supply shortage or other catastrophe, strikes, or failure or breakdown of transmission facilities. TKPOA shall fully indemnify, defend and hold harmless, the District, its Directors, officers, employees, contractors and consultants, from all claims, loss, damage, injury and liability of every kind, nature and description, including attorneys'fees and costs, directly or indirectly arising from a third party claim(s)for failure, suspension, diminution, or other variations in the District's water supply to TKPOA. 1.4. Water Supply Rates. 1.4.1. Metered Consumption Rate. The District's Metered Consumption Rate for supplying water to TKPOA shall be the then current rate for the District's Commercial Customers ("Metered Consumption Rate"). In the event the meter is not functioning correctly, the quantity of water supplied through the delivery point shall be estimated by the District, in its reasonable discretion, based on historical or other appropriate data, including production data provided by TKPOA for the relevant water supply period. In the event of a dispute regarding the District's estimated quantity of water supplied, the parties shall work in good faith to mutually agree on a reasonable estimate. 9791974.v1 037627\0009\13693639.1 1.4.2. Metered Base Charge. If water is supplied to TKPOA for more than thirty (30) consecutive days, the District shall also charge TKPOA the then current Metered Water Service Charge (commonly referred to as the Base Charge)at the then current charge for Commercial Customers for the Intertie Connection used for supplying water to TKPOA based on the size of the connection. If the water is supplied for less than an entire quarterly billing cycle, the quarterly base charge will be pro-rated based on the number of days that water is supplied to TKPOA. 1.4.3. Payment. The District shall invoice TKPOA on_a quarterly basis, which TKPOA shall pay in accordance with the District's Administrative Code. 1.5. Administrative Code. The District's supply of water to TKPOA pursuant to this Agreement shall be subject to the District's Administrative Code and rules, regulations and policies to the extent not inconsistent with the terms and conditions of this Agreement. In the event of a conflict between the terms and conditions of this Agreement and the Administrative Code and the District's rules, regulations and policies, this Agreement shall control in all respects. 1.6. No Rights. This Agreement only provides TKPOA with a contractual right to receive water as determined in the District's sole and absolute discretion. This Agreement is not intended to, and shall not, provide TKPOA with any right, title, entitlement to any other water service from the District or claim of ownership to all or any of the District's water supplies, water rights, facilities or other District property related to the District System. 1.7 Ownership. Ownership of the water shall transfer from the District to TKPOA at the Intertie Connection. Downstream of the Intertie Connections, TKPOA shall be solely responsible for the transmission and distribution of water to its members in compliance with all federal, state and local agency laws, regulations and rules. 1.8. Resolution of Need for Water Supply. Upon commencement of the District supplying water to TKPOA, TKPOA shall immediately pursue a solution to address the event(s) or issue(s) giving rise for the need for additional water supplies from the District in order for the District to reduce or discontinue supplying water to TKPOA at the earliest possible time. While the District is supplying water, TKPOA shall provide the District with monthly written progress reports on TKPOA' efforts to address the event(s) or issue(s) giving rise for the need for additional water, including when the need for additional water is anticipated to terminate. 1.9. Term of Water Supply Availability. The District's water supply to TKPOA shall be available for a period not to exceed twelve (12) months ("Initial term"). The District, in its sole and absolute discretion, may extend the Initial term upon TKPOA demonstrating that it is diligently developing and implementing a solution to address the event(s) or issue(s) giving rise to need for additional water. 1.10. Indemnification. To the fullest extent of the law, TKPOA shall fully indemnify, defend and hold harmless, the District, its directors, officers, employees, contractors and consultants, from all claims, loss, damage, injury and liability of every kind, nature and description, including attorneys' fees and costs, directly or indirectly arising from TKPOA's use, distribution and sale of water supplied by the District including, but not limited to, TKPOA 's negligence, misconduct or errors or omissions. 9791974.v1 037627\0009\13693639.1 2. TKPOA Water Supply Provisions. The parties recognize that there may be limited situations when the District needs additional water supplies. In those situations, the District may request TKPOA to supply water to the District. In that event, the terms in Section 1, above, applicable to the District shall apply to TKPOA and the terms in Section 1, above, applicable to TKPOA shall apply to the District. In the event of any inconsistences in applying the terms of Section 1, above, to either party or the need for additional terms for TKPOA to supply water to the District, the parties shall work in good faith to mutually agree on resolving any inconsistencies and such additional terms, if any. 3. Mutual Aid Services. 3.1. Purpose. Recognizing that emergencies may require aid or assistance in the form of personnel, equipment, and supplies from outside each party's service area, the parties desire to provide for mutual aid and assistance and coordinate response activities and share resources during emergencies. 3.2 Definitions. 3.2.1. Authorized Representative. An employee or officer of a party that is authorized to: (i) Request assistance; (ii) Offer assistance; (iii) Refuse to offer assistance; or, (iv)withdraw assistance under this Agreement. 3.2.2. Emergency. For purposes of Section 2 of this Agreement, a natural or human caused event or circumstance causing, or imminently threatening to cause, loss of life, injury to person or property, human suffering or financial loss, and includes, but is not limited to, fire, explosion, flood, severe weather, drought, earthquake, volcanic activity, spills or releases of oil or hazardous material, contamination, utility or transportation emergencies, disease, blight, infestation, civil disturbance, riot, intentional acts, sabotage and war that is, or could reasonably be beyond the capability of the services, personnel, equipment, and facilities of a party to manage and mitigate internally. 3.2.3. Period of Assistance. For purposes of Section 2 of this Agreement, the period of assistance ("Period of Assistance") is the time during which the Responding Party assists the Requesting Party. The Period of Assistance commences when personnel, equipment, or supplies depart from the Responding Party's facility and ends when such resources return to their facility(portal to portal). All protections identified in this Agreement apply during this Period of Assistance. The specified Period of Assistance may occur during response to or recovery from an Emergency. 3.2.4. Requesting Party. The party who requests aid or assistance from the other party under this Agreement. 3.2.5. Responding Party. The party that responds to a request for aid or assistance from the Requesting Party under this Agreement. 3.3. Requests for Assistance. 3.3.1. Party Responsibility. Each party shall identify an Authorized 9791974.v1 037627\0009\13693639.1 Representative and alternates, provide contact information including 24-hour access, and maintain resource information that may be available from each utility for mutual aid and assistance response. Such contact information shall be updated annually or when changes occur. 3.3.2. Request for Assistance. In the event of an Emergency, a party's Authorized Representative may request mutual aid and assistance from the other party's Authorized Representative. Requests for assistance can be made orally or in writing. When made orally, the request for personnel, equipment, and supplies shall be prepared in writing as soon as practicable. Requests for assistance shall be directed to the Authorized Representative of the other party. 3.3.3. Response to a Request for Assistance. A party is not obligated to respond to a request. After a party receives a request for assistance, the Authorized Representative evaluates whether or not to respond, whether resources are available to respond, or if other circumstances would hinder response. Following the evaluation, the Authorized Representative shall inform, as soon as possible, the Requesting Party whether it will respond. If the other party is willing and able to provide assistance, that party shall inform the Requesting Party about the type of available resources and the approximate arrival time of such assistance. 3.3.4. Discretion of Responding Party's Authorized Representative. This Agreement does not create any duty to respond to a request for assistance. When a party receives a request for assistance, the Authorized Representative shall have sole and absolute discretion as to whether or not to respond, or the availability of resources to be used in such response. A party's Authorized Representative's decision on the availability of resources shall be final. 3.4 Responding Personnel. 3.4.1. Control. While employees so provided may be under the supervision of the Responding Party, the Responding Party's employees come under the direction and control of the Requesting Party. The Requesting Party's Authorized Representative shall coordinate response activities with the designated supervisor(s) of the Responding party. The Responding Party's designated supervisor(s) shall keep accurate records of work performed by personnel during the specified Period of Assistance. 3.4.2. Food and Shelter. Whenever practical, Responding Party's personnel shall be self-sufficient for up to 72 hours. When possible, the Requesting Party shall supply reasonable food and shelter for the Responding Party's personnel. If the Requesting Party is unable to provide food and shelter for the Responding Party's personnel, the Responding Party's designated supervisor is authorized to secure the resources necessary to meet the needs of its personnel. Except as provided below, the cost for such resources shall not exceed the State of California per diem rates for that area. To the extent food and shelter costs exceed the State of California per diem rates for the area, the Responding Party must demonstrate that the additional costs were reasonable and necessary under the circumstances. Unless otherwise agreed to in writing, the Requesting Party remains responsible for reimbursing the Responding Party for all reasonable and necessary costs associated with providing food and shelter, if such resources are not provided. 9791974.v1 037627\0009\13693639.1 3.4.3. Communication. The Requesting Party shall provide the Responding Party's personnel with radio equipment as available, or radio frequency information to program existing radio, in order to facilitate communications with local responders and utility personnel. 3.4.4. Status. Unless otherwise provided by law, the Responding Party's officers and employees retain the same privileges, immunities, rights, duties and benefits as provided in their respective jurisdictions. 3.4.5. Licenses and Permits. To the extent permitted by law, Responding Party's personnel that hold licenses, certificates, or permits evidencing professional, mechanical, or other skills shall be allowed to carry out activities and tasks relevant and related to their respective credentials during the specified Period of Assistance. 3.4.6. Right to Withdraw. The Responding Party's Authorized Representative retains the right to withdraw some or all of its resources at any time for any reason in the Responding Party's sole and absolute discretion. Notice of intention to withdraw must be communicated to the Requesting Party's Authorized Representative as soon as it is practicable under the circumstances. 3.5. Cost Reimbursement. The Requesting Party shall reimburse the Responding Party for each of the following categories of costs incurred during the specified Period of Assistance as agreed in whole or in part by both parties; provided, that the Responding Party may assume in whole or in part such loss, damage, expense, or other cost, or may loan such equipment or donate such services to the Requesting Party without charge or cost. 3.5.1. Personnel. The Responding Party shall be reimbursed by the Requesting Party for personnel costs incurred for work performed during the specified Period of Assistance. The Responding Party's personnel costs shall be calculated according to the terms provided in their employment contracts or other conditions of employment. The Responding Party's designated supervisor(s) must keep accurate records of work performed by personnel during the specified Period of Assistance. The Requesting Party's reimbursement to the Responding Party shall consider all personnel costs, including salaries or hourly wages, costs for fringe benefits, and indirect costs. 3.5.2. Equipment. The Requesting Party shall reimburse the Responding Party for the use of equipment during the specified Period of Assistance, including, but not limited to, reasonable rental rates, all fuel, lubrication, maintenance, transportation, and loading/unloading of loaned equipment. All equipment shall be returned to the Responding Party in good working order as soon as is practicable and reasonable under the circumstances. Rates for equipment use will be based on the CalTrans Equipment Rental Rates in effect at the time the equipment is utilized 3.5.3. Materials and Supplies. The Requesting Party must reimburse the Responding Party in kind or at actual replacement cost, plus handling charges, for use of expendable or non-returnable supplies. The Responding Party shall not charge direct fees or rental charges to the Requesting Party for other supplies and reusable items that are returned to the Responding Party in a clean, damage-free condition. Reusable supplies that are returned to the Responding Party with damage must be treated as expendable supplies for purposes of cost reimbursement. 9791974.v1 037627\0009\13693639.1 3.5.4. Payment Period. The Responding Party must provide an itemized invoice to the Requesting Party for all expenses incurred by the Responding Party while providing assistance under this Agreement. The Responding Party must send the itemized invoice not later than ninety(90) days following the end of the Period of Assistance. The Responding Party may request additional periods of time within which to submit the itemized invoice, and Requesting Party shall not unreasonably withhold consent to such request. The Requesting Party shall pay the invoice in full on or before forty-five (45)days of the date of the invoice. The Requesting Party may request additional periods of time within which to pay the itemized invoice, and the Responding Party shall not unreasonably withhold consent to such request, provided, however, that all payment shall occur not later than six (6) months after the date of the final itemized invoice. 3.5.5. Records. The Responding Party and its duly authorized representatives shall have access to a Requesting Party's books, documents, notes, reports, papers and records which are directly pertinent to this Agreement for the purposes of reviewing the accuracy of an invoice or making a financial, maintenance or regulatory audit. The Requesting Party and its duly authorized representatives shall have access to a Responding Party's books, documents, notes, reports, papers and records which are directly pertinent to this Agreement for the purposes of reviewing the accuracy of the invoice or making a financial, maintenance or regulatory audit. Such records shall be maintained for at least three (3) years or longer where required by law. 3.6. Indemnification by Requesting Party. The Requesting Party shall fully indemnify, defend and hold harmless, the Responding Party, its directors, officers, employees, contractors and consultants, from all claims, loss, damage, injury and liability of every kind, nature and description, including attorneys' fees and costs, directly or indirectly arising from Responding Party's work during a specified Period of Assistance including, but not limited to, suits arising from, or related to, negligent or wrongful use of equipment or supplies on loan to the Requesting Party or faulty workmanship or other negligent acts, errors or omissions by Requesting Party or the Responding Party's personnel. 3.7. Worker's Compensation Insurance. The Responding Party is responsible for providing worker's compensation benefits and administering worker's compensation for its employees. The Requesting Party is responsible for providing worker's compensation benefits and administering worker's compensation for its employees. 4. Term. This Agreement shall be effective on the date first above written and shall continue in full force and effect until terminated by one or both parties. This Agreement may be terminated by either party upon ninety(90)days prior written notice to the other party. 5. Ownership of Facilities. Each party maintains ownership of its respective water system and no transfer of ownership is implied or intended as part of this Agreement. 6. Reasonable Care. Each party shall exercise reasonable care in the performance of its obligations and rights under this Agreement to ensure that the other parties' water distribution system and operations are not impaired or damaged. 9791974.v1 037627\0009\13693639.1 7. Force Majeure. Neither party shall be deemed to be in violation of this Agreement if it is prevented from performing any of its obligations under this Agreement due to strikes, failure of public transportation, civil or military authority, act of public enemy, accidents, fires, explosions, or acts of God, including, without limitation, earthquakes, floods, winds, or storms. In such an event, the intervening cause must not be through the fault of the party asserting such an excuse, and the excused party is obligated to promptly perform in accordance with the terms of this Agreement after the intervening cause ceases. 8. Prior Agreements Superseded. All prior agreements between the District and TKPOA for the District's delivery or supply of water to TKPOA, if any, are terminated and of no further force or effect, except to the extent TKPOA owes the District funds or such agreements provide that certain terms survive termination. 9. General Provisions. 9.1 Good Faith. Wherever in this Agreement a party has the right to approve an act of another party, the former shall exercise such discretion in good faith and according to reasonable commercial standards. Similarly, where a party is required to satisfy a condition or complete an act in a certain fashion or within a specified time period, that party shall pursue such objectives in good faith and make all reasonable efforts to accomplish the same; the other party shall likewise in good faith cooperate and assist the other party in accomplishing this task to cause the consummation of the agreement as intended by the parties and evidenced by this Agreement. 9.2 Construction. The provisions of this Agreement should be liberally construed to effectuate its purposes. The language of this Agreement shall be construed simply according to its plain meaning and shall not be construed for or against either party, as each party has participated in the drafting of this Agreement and had the opportunity to have their counsel review it. Whenever the context and construction so requires, all words used in the singular shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and vice versa. 9.3 Severability. If any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null or void or against public policy, the remaining provisions of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable shall be modified or changed by the parties to the extent possible to carry out the intentions and directives stated in this Agreement. 9.4 Signatures - Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. This Agreement shall not be effective until the execution and delivery between each of the parties of at least one set of counterparts. The parties authorize each other to detach and combine original signature pages and consolidate them into a single identical original. Any of such completely executed counterparts shall be sufficient proof of this Agreement. 9791974.v1 037627\0009\13693639.1 9.5 Assignment. A party shall not voluntarily or by operation of law assign, hypothecate, give, transfer, mortgage, sublet, license, or otherwise transfer or encumber all or any part of its rights, duties, or other interests in this Agreement or the proceeds thereof (collectively, Assignment), without the other party's prior written consent, which consent shall not be unreasonably withheld or delayed. Any attempt to make an assignment in violation of this provision shall be a material default under this Agreement and shall be null and void. Absent an express signed written agreement between the parties to the contrary, no assignment of any of the rights or obligations under this Agreement shall result in a novation or in any other way release the assignor from its obligations under this Agreement. 9.6 Successors and Assigns. This Agreement shall be binding on and shall inure to the benefit of the parties and their respective heirs, legal representatives, successors and permitted assigns, except as restricted by this Agreement. 9.7 Waiver. No waiver of any provision or consent to any action shall constitute a waiver of any other provision or consent to any other action, whether or not similar. No waiver or consent shall constitute a continuing waiver or consent or commit a party to provide a waiver in the future except to the extent specifically stated in writing. Any waiver given by a party shall be null and void if the party requesting such waiver has not provided a full and complete disclosure of all material facts relevant to the waiver requested. No waiver shall be binding unless executed in writing by the party making the waiver. 9.8 Governing Law. The validity and interpretation of this Agreement shall be governed by the laws of the State of California without giving effect to the principles of conflict of laws, with venue for all purposes proper only in the County of El Dorado, City of South Lake Tahoe, State of California. 9.9 Notices. All notices, approvals, acceptances, demands and other communications required or permitted under this Agreement, to be effective shall be in writing and shall be delivered in person or by U.S. mails (postage prepaid, certified, return receipt requested)or by Federal Express or other similar overnight delivery service to the party to whom the notice is directed at the address of such party as follows: To: District Richard So[brig, General Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 With Copy To: Gary M. Kvistad Brown Stein Hyatt Farber Schreck, LLP 1020 State Street Santa Barbara, CA 93101 To: TKPOA Kirk Wooldridge, General Manager Tahoe Keys Property Owners Association, Inc. 356 Ala Wai Boulevard South Lake Tahoe, CA 96150-3315 9791974.v1 037627\0009\13693639.1 With a copy to: Steve S. Weil Berding Weil 980 9th Street, 16th Floor Sacramento, CA 95814 Any written communication given by mail shall be deemed delivered two (2) business days after such mailing date and any written communication given by overnight delivery service shall be deemed delivered one (1) business day after the dispatch date. Either party may change its address by giving the other party written notice of its new address as provided above. 9.10 Attorneys' Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court in the same action or in a separate action brought for that purpose. The attorneys'fees awarded by the court shall be made as to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in good faith, regardless of the size of the judgment, it being the intention of the parties to fully compensate for all attorneys' fees, paralegal fees, costs and expenses paid or incurred in good faith. 9.11 Authorizations. All individuals executing this and other documents on behalf of the respective parties certify and warrant that they have the capacity and have been duly authorized to execute the documents on behalf of the entity so indicated. Each signatory shall also indemnify the other parties to this Agreement, and hold them harmless, from any and all damages, costs, attorneys' fees, and other expenses, if the signatory is not so authorized. 9.12. Survival. Notwithstanding any provisions to the contrary, the obligations set forth in Sections 1.3, 1.4, 1.7, 1.10, 2.5, 2.6, 7 and 8 shall survive in full force despite the termination of this Agreement. 9.13 Entire Agreement and Amendment. This Agreement contains the entire understanding and agreement of the parties with respect to the matters considered, and there have been no promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature binding except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives their right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppel. 9.14 No Third Party Beneficiaries. This Agreement shall not be construed to create rights in, or to grant remedies to, any third party(other than a permitted successor or assignee bound to this Agreement)as a beneficiary of this Agreement or any duty, obligation or undertaking established herein. 9791974.v1 037627\0009\13693639.1 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first stated above. DISTRICT: TKPOA: South Tahoe Public Utility District Tahoe Keys Property Owners Association, Inc. By: By: Randy Vogelgesang, Board President John Larson, President ATTEST: ATTEST: By: By: Melonie Guttry, Clerk of the Board/ Neal Simmons, Secretary Executive Services Manager 9791974.v1 037627\0009\13693639.1 General Manager Richard H.Solhrig • 1950_• water Directors vow��_ � Chris Cefalu _.� James R.Jones _„-.!� . Randy Vogelgesang "". public Utility District Kelly Sheehan Duane Wallace I 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 6c TO: Board of Directors FROM: Stephen Caswell, Senior Engineer MEETING DATE: January 21, 2016 ITEM- PROJECT NAME: Waste Water Treatment Plant Emergency Generator Replacement Project REQUESTED BOARD ACTION: 1) Authorize Task Order No. 8 to HDR, Inc., (HDR) in the amount of$548,386, for engineering services for the design of the Waste Water Treatment Plant (WWTP) Emergency Generator Replacement Project and 2) amend Task Order No. 7 to HDR reducing the total to $91,708 DISCUSSION: The District currently has two emergency generators at the WWTP. A 450 kW unit with automatic transfer capabilities runs critical loads during an outage, but does not allow the District to export treated wastewater. A 1,600 kW unit powers the entire WWTP, including the export system, during longer outages. The District has identified the need to replace the larger emergency generator, due to its age and the inability of the existing unit to meet Tier 2 air quality regulations. The District must have the new generator operational by the year 2020. The District has identified three potential locations for the location of a new building to house the replacement generator as shown on the attached aerial photo. One of the locations includes placing the generator within the Emergency Pump Station Building potentially taking advantage of existing District infrastructure. The other two locations would require construction of entirely new structures. To aid in the identification and selection of a preferred alternative, staff developed a Request for Proposal (RFP). On September 25, 2015, the WWTP Emergency Generator Replacement Project RFP was advertised with a November 12, 2015, proposal deadline. During the advertising period, the District received strong interest in the RFP and ultimately received eight proposals. Stephen Caswell January 21,2016 Page 2 To evaluate the proposals, a review committee was formed with members from Engineering and Plant Operations. Based on the District's established proposal review process, HDR was identified as the preferred consultant. Since that time, District staff reviewed the proposed scope and allocation of hours, submitted by HDR, to ensure that the District's expectations were clear and could be met. In conjunction with the Primary Clarifier 1/Aeriation Basin 2 Project that was also awarded to HDR, District staff requested a proposal from HDR for engineering services associated with demolition and re-piping of the breakpoint chamber. This project will remove an aged critical structure from the WWTP and also improve drainage in that area of the WWTP site. After internal discussions during the Capital Improvement Project planning process, District staff decided to include the Breakpoint Chamber Project as part of the Emergency Generator Replacement Project. During these discussions, it also became apparent that the work to provide a bypass around the mixed liquor splitter box, (previously approved as part of Task Order No. 7), was better suited to be included as part of this project due to the similarity in the work. Therefore, the total amount of Task Order No. 8, $548,386, includes $22,907, that will be transferred from Task Order No. 7 and the amount of Task Order No. 7 reduced accordingly. The complete breakdown is as follows: • Emergency Generator= $472,313 • Breakpoint Chamber= $ 53,166 • Mixed Liquor Splitter Box = $ 22,907 (previously approved as part of Task Order No. 7) HDR has an existing Master Services Agreement (MSA) with the District and is available to begin work immediately. Work will be performed on a time and materials basis not to exceed $548,386, as Task Order No. 8 under the existing MSA. Design for the projects will be completed by fall of 2016, with construction slated to begin in the 2017 construction season. Depending on several decisions to be made during preliminary design, two construction seasons may be required for completion of the project. District staff requests that the Board approve Task Order No. 8 with HDR Inc., in the amount of$548,386, for engineering services associated with the Emergency Generator Replacement Project and approve a reduction in Task Order No. 7 with HDR Inc., in the amount of $22,907, for a total of$91,708. SCHEDULE: January 22, 2016-October 2018 COSTS: $548,386 ACCOUNT NO: 1029-8629/13S019, 13S022, 13S063 BUDGETED AMOUNT AVAILABLE: To be funded with a state revolving fund loan. ATTACHMENTS: Scope of Work, Budget, Aerial Photo CONCURRENCE WITH REQUESTED ACTTIION:v CATEGORY:Sewer GENERAL MANAGER: YES re/7:14 NO CHIEF FINANCIAL OFFICER: YES G NO SCOPE OF WORK HDR Engineering, Inc. South Tahoe Public Utility District Engineering Services for Wastewater Treatment Plant Emergency Generator Replacement, Break Point Chamber Piping and Grading, and Effluent Piping Bypass to Mixed Liquor Split Box January 2016 TASK 1 — PROJECT MANAGEMENT AND QUALITY ASSURANCE/QUALITY CONTROL (QA/QC) Subtask 1.1 —Project Kick-off CONSULTANT will meet with DISTRICT staff to introduce the project team, collect additional background information,discuss the DISTRICT's project goals and objectives,and establish lines of communications. The kick-off meeting will focus on discussing potential alternatives and resolutions, and list of needed information and data, defined schedule, and list of participants with their assignments. This subtask also includes the management activities needed for on-time and on-budget project completion, and to address the DISTRICT's concerns. A project management plan will be developed to serve as a communication tool for DISTRICT and CONSULTANT staff. CONSULTANT will prepare invoices on a monthly basis. The monthly progress reports will summarize budget and schedule status in measurable terms. Other activities include coordination with the subconsultants, scheduling of staff, and coordinating the quality assurance effort. Deliverables: Meeting agenda and minutes, monthly invoices, and project management plan. TASK 2 - DATA COLLECTION AND PRELIMINARY DESIGN Subtask 2.1 -Background Information Collection and Review CONSULTANT will collect and review facility-specific data regarding the performance and condition of existing facilities, as well as facility-specific data regarding the characteristics of the existing connected loads. The DISTRICT will provide the following information to the DISTRICT: • Available geotechnical reports. • As-built drawings. • Pothole information of critical underground infrastructure. 15210 1 • Detailed area topographic survey and accurate existing pipe locations(horizontal and vertical) for the project areas. • Copy of State Revolving Fund(SRF) application. • Preliminary environmental documents. • DISTRICT SCADA documents/procedures. • Architectural standards. • As-built drawings. • Preliminary list of vendors (manufacturers) the DISTRICT has used in the past. • Existing fuel delivery methods/routes. • Groundwater monitoring data. • Underground storage tank monitoring reports. • Existing Tahoe Regional Planning Agency(TRPA) land coverage/land capability summary for the wastewater treatment plant. • Plant hydraulic grade line information,maximum allowable water surface elevations, weir elevations and record drawings as required to performed MLSB hydraulic analysis. • Front end specifications for inclusion into the technical specifications. Deliverables: None. Subtask 2.2- Geotechnical for Emergency Generator CONSULTANT will perform a geotechnical investigation study to provide geotechnical recommendations for the emergency generator replacement foundation system. Services will generally consist of a review of available previous geotechnical reports, a geologic hazards review, a field investigation to evaluate subsurface conditions, laboratory testing on selected soil samples obtained during the field investigation, engineering analyses to develop conclusions and recommendations, and preparation of a report the summarizing the findings and recommendations. The following geotechnical reports will be reviewed: • AMEC,2002, Geotechnical Investigation, Treatment Plant and Access Road,dated January 30,2002 • AMEC, 2003, Geotechnical Investigation, Customer Services Facility and Laboratory and Operations Building, dated November 7,2003. • AMEC, 2003, Geotechnical Investigation, Hypochlorite Conversion Project,dated December 23,2003. • Stantec, 2007, Soil Investigation, Final and Secondary Effluent Pump Station 15210 2 A limited field investigated will be conducted to investigate the subsurface conditions at up to three emergency generator site locations(see Subtask 2.4 for locations) and develop geotechnical recommendations for design and construction of the generator foundation. The investigation is proposed to include up to three mud rotary borings, one exploration at each of the three proposed locations. The borings are anticipated to be advanced between 20 and 50 feet below the existing ground surface. CONSULTANT will subcontract to a licensed drilling firm to perform the necessary borings and will log the cuttings and obtained samples. The encountered soils will be classified in the field in general conformance with Unified Soil Classification System(USCS)ASTM D2487. Soil samples are anticipated to be obtained using 2-inch outside diameter split-barrel sampler,also known as a Standard Penetration Test(SPT)sampler. The SPT will have an inside diameter of 1.38 inches. In addition to the SPT sampler, a 3-inch outside diameter split-barrel sampler may also be used.This sampler will have an inside diameter of 2.5 inches for the use of 2.43-inch inside diameter steel tubes. Samplers will be advanced with a 140-pound automatic hammer falling 30-inches. The samplers will be advanced to a maximum depth of 18 inches at select intervals with the blows required to drive the samplers every 6-inch interval being recorded on the boring logs. The soil samples will be transported to a laboratory where select samples will be tested further. Laboratory testing on select samples may include moisture content,gradation, fines content, Atterberg Limits, corrosion testing, and modified proctors. Upon completion of the explorations,the borings will be backfilled in accordance with the obtained drilling permits. CONSULTANT has assumed that the excess soils and mud generated during drilling will be collected and disposed on site by District staff—per recommendations of District Project Manager. CONSULTANT plans to coordinate the disposal of the drums subsequent to the completion of the drilling. As part of the offsite disposal process, analytical testing will be performed on the drum contents. It is assumed that the soils will be classified as non-hazardous as a result of the analytical testing and the drummed materials may be disposed of at a non-hazardous landfill. However, should it be acceptable to dispose of the excess soil cuttings and drilling mud on site CONSULTANT will remove this from the scope and budget. Prior to exploration advancement, CONSULTANT will obtain the necessary drilling permits and the Underground Service Alert(USA)will be contacted as required by law at least 48-hours prior to drilling. In addition, CONSULTANT will coordinate with the DISTRICT to locate and identify possible underground utilities and obstacles so as to avoid conflicts with the boring locations. Based on the information collected from the review of the available data and the proposed investigation, CONSULTANT will perform analyses in support of the proposed improvements. Analyses will include: • Bearing capacities. • Subgrade modulus. • Settlements. 15210 3 • Both static and dynamic settlements. • Liquefaction potential analyses. Analyses will be performed using guidelines presented by the latest version of the California Building Code(CBC). The analyses results will be used to develop grading and foundation recommendations to be presented in a geotechnical report. CONSULTANT will prepare a report summarizing the findings,conclusions,and recommendations. The report will discuss the field explorations, including a presentation of the boring logs and laboratory testing results, and summarize and discuss the analyses performed with regards to the following: • Soil and groundwater conditions at the site. • Seismic hazards, including liquefaction potential. • Appropriate foundation type(s) for the proposed structures. • Design criteria for the recommended foundation type(s). • Estimates of total and differential settlement. • Site grading, including criteria for fill quality and compaction. • Subgrade preparation for floor slabs. • CBC seismic design parameters. • Construction considerations. This subtask assumes the following: • The structures are slab-on grade facilities only. The site does not include new basement level structures. • It has been assumed that the project requires utility backfill recommendations in not excess of 4 feet deep. • The project will not require pavement sections to be developed. • CONSULTANT will be provided site access to mark out the proposed exploration locations and to mark the site for USA. Furthermore, it assumed that CONSULTANT will be provided with as-built plans and access to site managers for coordination with locating underground utilities. • The site is not contaminated in such a way that would require special handling of soils or drilling methods. • Drilling will be performed during clear weather conditions and when the site is trafficable. 15210 4 • The areas to be drilled have sufficient overhead clearance as to allow a typical truck mounted drill rig to be used safely. • Up to two meetings with the DISTRICT for planning services other than site exploration coordination. • The schedule is assumed based on past experience and will depend on the availability of the subcontractors. • Investigations and drilling dependent on TRPA approval. Deliverables: Two hard copies and PDF copy of the draft and final geotechnical investigation report. Subtask 2.3-Hazardous Materials Assessment CONSULTANT's subconsultant,NW Tank Lining&Inspection, Inc.,will perform a hazardous materials assessment of the underground storage tank. This subtask assumes the tank has an existing access manway and mobilization from Tigard,Oregon. A report will be prepared summarizing the hazardous materials assessment, which will include excavation,clean out, inspection,repair, and a full internal lining system installation. Deliverables: Two hard copies and PDF of hazardous materials assessment report. One copy will be submitted to Lahontan Regional Water Quality Control Board and El Dorado County Environmental Health Dept. Subtask 2.4-Siting Study for Emergency Generator The DISTRICT has identified four possible sites/options that will be analyzed for the new emergency generator, including: • Inside the existing pump station building. • A new 20' x 30' building next to the existing substation. • A new 20' x 30' building where the existing generator is located. • Arrange for portable generators to be connected to critical electrical gear. Pros and cons for each site will be determined and a recommended site will be identified. Deliverables: Detailed description of three areas and a table with pros and cons of each site. Subtask 2.5—Emergency Generator Alternatives Analysis CONSULTANT will perform alternatives analysis meeting the requirements of Sections IV and V of the Project Report required as part of the State Revolving Fund (SRF)application Technical Package. CONSULTANT will analyze the use of natural gas as a fuel source for emergency power. CONSULTANT will evaluate the emergency power capacity needed to operate the wastewater treatment plant and selecting new equipment. 15210 5 It is assumes that other sections of the Technical Package and all other sections of the financial assistance application will be completed by the DISTRICT. Deliverables: Technical information for incorporation into the SRF application. Subtask 2.6—Emergency Generator Predesign Memorandum CONSULTANT will prepare a predesign report, which will be in a concise,technical memorandum format that will present preliminary design criteria,present preliminary site layout figures, identify the selected major equipment, summarize evaluation of four potential design/construction options for the emergency generator and present a preliminary evaluation of construction costs. The report will include Subtask 2.4 and the Subtask 2.5 alternatives analysis to comply with SRF Technical Package requirements. A draft report will be submitted to the DISTRICT for review and comment. After incorporation of DISTRICT comments on the draft report,CONSULTANT will provide the final report. Deliverables: Two hard copies and PDF of the draft and final predesign memorandums. Subtask 2.7-Break Point Chamber Predesign Memorandum Up to three alternatives for the break point chamber piping and grading improvements will be evaluated,and a technical memorandum will be prepared that includes preliminary design criteria, evaluation of potential design/construction options(up to three),preliminary plans, cost estimates, and advantages and disadvantages of each alternative. The technical memorandum will also include a recommended alternative. Break point chamber piping and grading improvements will include: • Demolition of the existing breakpoint chlorination chamber. • Piping from secondary clarifiers to the secondary effluent pumps. • Piping connections to existing pond influent piping. • Modifications of surface grading and drainage corrections in the project area. Deliverables: Two hard copies and PDF of the draft and final predesign memorandums. Subtask 2.8-MLSB Bypass Piping Predesign Memorandum CONSULTANT will prepare a memorandum that will include the following items: • Design criteria for bypass piping. • Up to three alternatives for the bypass piping, including plan layouts, cost estimates, and the advantages and disadvantages of each alternative. • Hydraulic analysis summary for up to three alternatives. • Recommended alternative Deliverables: Two hard copies and PDF of the draft and final predesign memorandums. 15210 6 Subtask 2.9—Review Meeting This subtask includes a meeting with DISTRICT staff to discuss comments on the draft technical memoranda. Deliverables: Meeting agenda and minutes. TASK 3 - FINAL DESIGN SERVICES Subtask 3.1 —Contract Documents Contract documents will consist of bound 8.5"x 1 1", double-side printed, General Conditions and Technical Provisions and Specifications, and the drawings. It is assumed that the Wastewater Treatment Plant Emergency Generator Replacement, Break Point Chamber Piping and Grading, and Effluent Piping Bypass to Mixed Liquor Split Box projects will be combined into a single project for bidding purposes. Drawings will be prepared in AutoCAD. Design plans will be developed utilizing industry standard scales, in English(not metric) engineering units. Table 1 shows a preliminary listing of drawings anticipated for the project, which assumes the new building alternative is selected and includes; Mixed Liquor Split Box Piping and Break Point Chamber Piping with grading improvements. TABLE 1 —PRELIMINARY LIST OF DRAWINGS No. Sheet Drawing Description General 1 G1 Cover Sheet 2 G2 Index and Vicinity Maps 3 G3 Abbreviations 4 G4 Symbols 5 G5 Sequencing Plan 6 G6 Best Management Practices Notes and Details 7 G7 Best Management Practices Details Demolition 8 D1 Site Demolition Plan and Details 9 D2 Break Point Chamber Site Demolition Section and Details 10 D3 Building Plan Demolition 11 D4 Building Demolition Details 12 D5 Building Demolition Photos 13 D6 Break Point Chamber Demolition Photos 14 D7 MLSB Demolition Plan, Section and Photos 15210 7 TABLE 1 —PRELIMINARY LIST OF DRAWINGS No. Sheet Drawing Description Civil 15 Cl Overall Site Plan 16 C2 Grading and Paving Plan 17 C3 Site Piping/Electrical Plan 1 18 C4 Site Piping/Electrical Plan 2 19 C5 Break Point Chamber Site Plan/Grading Plan 20 C6 Break Point Chamber Site Piping Plan, Profiles,and Connections 21 C7 MLSB Plan 22 C8 MLSB Piping Profiles 23 C9 Site Details 1 24 C10 Site Details 2 Structural 25 51 General Structural Notes 26 S2 Special Inspection Requirements 27 S3 Typical Concrete Details I 28 S4 Typical Concrete Details II 29 S5 Typical Concrete Reinforcing Details 30 S6 Typical Metal Deck Details 31 S7 Typical CMU Details 32 S8 Operations Building Foundation and Roof Framing Plans 33 S9 Operations Building Exterior Wall Elevations 34 S10 Operations Building Sections I 35 Sl l Operations Building Sections I 36 S12 Operations Building Sections and Details I 37 S13 Operations Building Sections and Details II 38 S14 Operations Building Sections and Details III 39 S15 Operations Building Sections and Details IV Architectural 40 Al Site Code Plan 41 A2 Code Review Plan 42 A3 Code Review Table 43 A4 Floor Plan 44 A5 Elevations 45 A6 Building Section 15210 8 TABLE 1 -PRELIMINARY LIST OF DRAWINGS No. Sheet Drawing Description 46 A7 Roof Plan 47 A8 Schedules(doors, louvers, etc.) 48 A9 Details I 49 A10 Details II Mechanical 50 M1 Mechanical Floor Plan 51 M2 Mechanical Sections 52 M3 Silencer Support Details 53 M4 Mechanical Details Electrical 54 El Symbols/Abbreviations 55 E2 Demo Plan 56 E3 Single Line 12kV 57 E4 12kV Switchgear Elevation 58 E5 Single Line 480V 59 E6 480V Switchgear Elevation 60 E7 Site Plan 61 E8 Building Power Plan 62 E9 Panel Schedules 63 El0 Ductbank and Manhole Schedules 64 El1 Electrical Details 65 E12 Control Diagrams Specifications will be prepared in Construction Specifications Institute(CSI) format using Microsoft Word. This subtask assumes that the DISTRICT will prepare and provide a set of General Conditions and Special Provisions, bid form, example agreement and other-front-end- sections for CONSULTANT to incorporate into the bid set, and that CONSULTANT's master specifications will be used as a basis for the technical provisions. Engineer's opinion of construction cost will be prepared in Microsoft Excel. Drawings, specifications, and engineer's estimate of probable construction cost will be submitted to the DISTRICT for review and approval at the 50 and 90 percent design stages. The bid set(100 percent) will include final drawings and specifications ready for advertising for bids in accordance with the DISTRICT's final review comments. As a requirement of the project funding, the project will include the American Iron and Steel, Disadvantaged Business Enterprises, and Davis-Bacon wage requirements. 15210 9 Deliverables: Five bound sets and PDF of half-size(11"x 17')drawings,five bound copies and PDF of technical specifications, and PDF of engineer's opinion of construction cost at the 50, 90, and 100 percent design stages. One reproducible original set of full-size bond paper(22"x 34') and half-size 100 percent drawings. One reproducible original unbound set of 100 percent technical specifications, PDF of the 100 percent drawings, specifications, and engineer's opinion of construction cost. CD containing both editable and portable document electronic formats (doc, .pdf and AutoCAD version 2012.dwg)of the 100 percent plans and specifications. Subtask 3.2 -Design Review Meetings CONSULTANT will meet with DISTRICT personnel to discuss comments on the 50 and 90 percent design submittals. Design review comments will be encouraged and welcomed from both the DISTRICT's engineering and operations personnel. Deliverables: Meeting agenda and minutes. TASK 4 - PERMITTING AND ENVIRONMENTAL DOCUMENTATION SUPPORT SERVICES Subtask 4.1 —Air Quality Management District (AOMD) and TRPA Permitting At the 50 and 90 percent design stages of development, CONSULTANT will provide a site plan, building elevations, floor plans,grading plans,and best management practice(BMP) site plan with supporting calculations to assist the DISTRICT obtain AQMD and TRPA permits. Deliverables: Site plan, building elevations,floor plans, grading plans, and BMP site plan with supporting calculations for AQMD and TRPA permits. Subtask 4.2-Categorical Exemption The DISTRICT expects to file a Categorical Exemption to comply with CEQA. Therefore,the effort for this subtask will not include any CEQA document support by CONSULTANT. The DISTRICT will lead the effort on all permitting and environmental documentation. CONSULTANT will provide up to 2 hours of as-needed support to the DISTRICT to comply with Categorical Exemption environmental documentation requirements. Deliverables: Technical information for Categorical Exemption. TASK 5 - SERVICES DURING BIDDING AND CONSTRUCTION Subtask 5.1 -Prebid Meeting CONSULTANT will assist the DISTRICT with conducting a job walk and attend the prebid conference to meet with prospective contractors and answer contractor questions. Deliverables: Prebid meeting minutes. 15210 10 Subtask 5.2-Bid Period Assistance CONSULTANT will provide assistance during the bidding period, which includes receiving and recording contractor written and faxed questions, issuing addenda to the contract documents for distribution to plan and specification holders, assisting the DISTRICT with evaluating the bids, reviewing the bids for conformance with the bid documents, and assisting the DISTRICT by providing input in the awarding of the contract. The DISTRICT will prepare,negotiate,and execute the construction agreement with the selected contractor. Deliverables: Up to four addenda to the bid set of contract documents, bid tabulation sheet, written clarification of contractor questions, and recommendation for award letter. Subtask 5.3-Conformed Plans CONSULTANT will provide conformed plans, which will include one master set of half-size drawings,two sets of full-size drawings, and CD containing electronic files of drawings and specifications. Deliverables: One master set of half-size construction drawings, two sets offull-size construction drawings, and CD containing electronic files of construction drawings. Subtask 5.4-Contract Clarifications CONSULTANT will answer questions and provide written interpretations of the requirements of the contract documents, and evaluate the acceptability of substitute materials and equipment. Deliverables: Up to 30 clarifications or responses to requests for information (RFIs). Subtask 5.5- Submittals CONSULTANT will review the contractor's submittals, including shop drawings and operations and maintenance(O&M)manuals, for conformance with the contract documents. CONSULTANT will review the contractor's submittals, including shop drawings and O&M manuals, from the contractor as required by the technical specifications, for work related to CONSULTANT's scope of design services. CONSULTANT will review and accept the contractor submittals, such as shop drawings,product data, samples,and other data, for the limited purpose of checking for conformance with the design concept and the information expressed in the contract documents. This review will not include review of the accuracy or completeness of details, such as quantities, dimensions,weights or gauges, fabrication process, construction means or methods, coordination of the work with other trades, or construction safety precautions,all of which are the sole responsibility of the contractor. CONSULTANT's review will be conducted with reasonable promptness while allowing sufficient time in CONSULTANT's judgment to permit adequate review. Review of a specific item will not indicate that CONSULTANT has reviewed the entire assembly of which the item is a component. CONSULTANT will not be responsible for any deviations from the contract documents not brought to the attention of CONSULTANT in writing by the contractor. CONSULTANT will not be required to review partial submissions nor those for which submissions of correlated items have not been received. 15210 11 Deliverables: Up to 40 submittal reviews. Subtask 5.6-Record Drawings CONSULTANT will provide fmal,record drawings based on the contractor prepared as-built drawings, marked up by the DISTRICT's inspector. Deliverables: One full-size set of as-built record drawings, and electronic format(AutoCAD version 2012.dwg and PDF). Subtask 5.7—Preconstruction Meeting(Optional) As an option to the DISTRICT, CONSULTANT can attend the pre-construction meeting and assist the DISTRICT with initiation of the construction phase. Deliverables: Meeting notes. Subtask 5.8-Change Orders (Optional) As an option to the DISTRICT,CONSULTANT can review potential contract change orders (PCOs) and other potential project changes prepared by the contractor. PCOs that are found to be applicable will be forwarded to the DISTRICT for review and approval by the DISTRICT. Deliverables: Up to five potential change items or change orders. Subtask 5.9-Periodic Site Visits (Optional) As an option to the DISTRICT,CONSULTANT can visit the construction sites as required to assist the DISTRICT in reviewing the acceptability of the work and to assist in resolving field problems. The budget for this optional subtask is based on five visits. Deliverables: Meeting notes. Subtask 5.9-Project Startup (Optional) As an option to the DISTRICT, CONSULTANT can oversee facility startup and testing, and help address operational and performance problems identified during startup. CONSULTANT and DISTRICT would jointly conduct a fmal inspection prior to startup, and CONSULTANT will prepare the fmal punch list for DISTRICT review and approval prior to submitting it to the contractor for completion of the identified items. The DISTRICT will process the project closeout documentation, including any release of retentions and bonds,and the Notice of Completion. Deliverables: One copy of a final inspection punch list. One copy of a final startup testing and acceptance report. Subtask 5.10—O&M Manual (Optional) As an option to the DISTRICT, CONSULTANT can review the contractor-prepared O&M manual information for conformance with the contract document requirements. A final overall O&M manual will be prepared using the information prepared for the preliminary design memorandum,as supported by and referencing the information provided by the contractor at the 15210 12 close of construction and startup. The O&M manual will be a complete document with a process schematic, information on the operation of the facility including operation of each piece of equipment,programming and normal facility setpoints, equipment specifications,general troubleshooting procedures, and a listing of service and support vendors. The O&M manual will be submitted to the DISTRICT or review and approval prior to preparing the final copies for binding. Deliverables: PDF copy of the draft O&M manual, and two bound copies and PDF of the final O&M manual. TASK 6 -WASTEWATER TREATMENT PLANT ARC FLASH STUDY Subtask 6.1 -Arc Flash Hazard Analysis CONSULTANT will complete a flash hazard analysis for National Fire Protection Association (NFPA) 70E compliance on the wastewater treatment plant electrical distribution system following commissioning and startup of the standby generation facility. Deliverables: See Subtask 6.4. Subtask 6.2- Short Circuit Study CONSULTANT will complete a short circuit study and a protective device time-current coordination study as components of the flash hazard analysis. Deliverables: See Subtask 6.4. Subtask 6.3-Prioritized List of Recommendations CONSULTANT will provide a prioritized list of recommendations for mitigating potential electrical arc flash and shock hazards identified during the study. Deliverables: See Subtask 6.4. Subtask 6.4-Report Preparation CONSULTANT will prepare a report summarizing the arc flash study. It is assumed that the DISTRICT will provide consolidated comments on the draft report for incorporation into the final report. Deliverables: PDF copy of the draft and final arc flash study reports. Subtask 6.5-Label Preparation (Optional) As an option to the DISTRICT, CONSULTANT can provide the required warning labels and other signage as determined by the study and evaluation. The DISTRICT will be responsible for affixing the arc flash labels to the equipment. Deliverables: Arc Flash warning labels and signage. 15210 13 Subtask 6.6-Operator Training CONSULTANT will train DISTRICT staff on the potential arc flash hazards associated with working on energized equipment and provide the Continuing Education Unit(CEU)certificates. Up to eight hours of training is budgeted for this subtask, and the training would be held at the DISTRICT's wastewater treatment plant. The DISTRICT is responsible for providing all levels of personal protection equipment(PPE) for demonstration during training. Deliverables: Training materials, handouts,and CEU certificates. 15210 14 Table 1-Estimated Work Effort and Cost for Construction of a New Building South Tahoe Public Utility District Engineering Services for Wastewater Treatment Plant Emergency Generator Replacement a Second Clarifier Break Point Chamber Piping and Grading Task Principal CIA/OC Project CiviU Arch Struct Elect Mech Haz Oeotech Air Env CADD Admin/ Total HDR Total HDR Total HDR Subs Total No. Task Description Manager Flood Mat Quality Tech Clerical Labor Hours Labor($) Expenses(S) (6) Cost($) Task -Project Management and Quality Assurance:Quality Control(QA/QC) 1.1 Project Kickoff 8 10 10 10 16 54 $9,484 $474 $9.958 Subtotal Task l 8 0 10 10 0 0 10 0 0 0 0 0 0 16 54 $9,484 $474 $0 59,958 Task.-Data Collection arid Preliminary Design 2.1 Background Information Collection and Review 2 8 4 2 8 2 26 $5,238 $100 55.338 2.2 Geotechnical for Emergency Generator 2 4 60 8 74 $11,159 $1.100 $16.112 $28,371 2.3 Hazardous Materials Assessment 2 2 4 $1,015 $51 $1,065 2.4 Siting Study for Emergency Generator 4 8 10 8 4 10 44 $7,772 $389 $8,160 2.5 Emergency Generator Alternatives Analysis 4 2 10 8 8 20 4 8 64 $12,525 $626 $13,151 2.6 Emergency Generator Predesign Memorandum 4 2 10 2 4 14 2 8 46 $8,822 $441 $9,264 2.7 Break Point Predecign Memorandum 4 2 2 16 2 2 1 29 $5,534 $277 $5,811 2.8 MLSB Bypass Piping Predesign Memorandum 8 12 10 2 2 4 38 $7,435 $372 $7,807 2.9 Review Meeting 26 8 26 2 62 $12,232 $612 $12,844 Subtotal Task 2 52 10 60 66 18 22 42 12 0 600 12 18 15 387 $71,731 $3,967 $16,112 $91,810 Task--Final Design Services 3.1.1 50%,90%,and 100%Dressings 22 74 26 156 107 174 144 44 6936 1,446 $240,259 $12.013 $252,272 3.1.2 50%,90%,and 100%Specifications 10 16 20 36 24 20 20 24 24 62 256 $44,553 $2,228 $46,781 3.1.3 55%,90%,and 100%Cost Estimates 10 8 10 10 4 8 1 D 4 64 $12,621 $631 $13,252 3.4 Design Review Meetings(up to 2) 16 12 12 6 6 2 54 $10,734 $537 $11,271 Subtotal Task 3 58 98 68 214 137 194 174 760 0 0 727 74 1,820 $308,167 $15,408 $0 $323,576 Task 4-Permitting and Environmental Documentation Support Servi.es 4.1 AWMD and TRPA Permitting 40 2 2 2 2 20 16 44 92 $17,755 $888 $18,643 4.2 Categorical Exemption 2 2 $444 $22 $466 Subtotal Task 4 42 2 2 2 2 0 0 0 0 0 20 16 4 4 94 $18,198 $910 $0 $19,109 Task I'-Services During Bidding and Construction 5.1 Prebid Meeting 6 6 12 $2,683 $134 $2,817 5.2 Bid Period Assistance(up to 3 addenda) 4 4 4 4 4 8 16 44 $7,304 $365 $7,669 5.3 Conformed Plans 2 2 2 2 2 6 2 18 $3,240 $162 $3,402 5.4 Contract Clarifications(up to 30 RFIs) 8 8 8 8 16 12 16 76 $13,459 $673 $14,132 5.5 Submittals(up to 40) 12 16 18 16 24 16 16 118 $21,370 $1,069 $22,439 5.6 Record Drawings 4 408 52 $7,173 $359 $7,531 5.7 Preconstruction Meeting(optional) 6 6 12 $2,491 $125 $2,615 5.8 Change Orders(up to 5)(optional) 12 4 4 6 4 30 $6,105 $305 $6,410 5.9 Periodic Site Visits(up to 5)optional 16 16 8 8 8 56 $11,574 $579 $12,153 5.10 Project Startup(optional) 8 8 $1,520 $76 $1,596 5.11 O&M Manual(optional) 1 2 8 8 4 8 4 35 $6,455 $323 $6,777 Subtotal Task 5 25 4 76 42 30 40 80 46 0 0 0 0 54 62 461 $83,374 64,169 60 $87,542 Task 6-Wastewater Treatment Plant Arc Flash Study 6.1 Am Flash Hazard Analysis 1 24 25 $4,843 $242 $5,086 6.2 Short Circuit Study 1 4 5 $1,042 $52 $1,095 6.3 Prioritized List of Recommendations 2 4 6 $1,325 $66 $1,391 6.4 Report Preparation 8 8 16 $2,447 $122 $2,570 6.5 Label Preparation(optional) 16 8 24 $3,968 $198 $4,166 6.6 Operator Training(1-day) 8 4 12 $1,984 $99 $2,083 Subtotal Task 6 0 4 0 0 0 0 64 0 0 0 0 0 0 20 88 $15,610 $780 $0 $16,390 • 'LS 185 116 218 334 187 256 370 134 0 I 60 I 20 I 28 I 803 I 191 ( 2,904 1 6506,5661 8$25,7081 616,112 $548,3861 Ip1Vu U.JI00t 118an:aD•119t1.r-FK 168 116 176 322 187 244 318 126 I 0 ( 60 I 20 I 26 I 795 1 179 I 2,739 I 5474,4531 624,1031 516,1121 8514,6681 • . . . ..SAL• L • K ONLY 17 2 42 12 0 12 62 8 0 0 0 I 0 I 8 I 12 I 165 1 532,1131 81,606 601 $33,7181 Team Members:Pettersen Ettlrch Kontonickas Natoli Lambert revenger Golt TBD O'Neill Stanley Henning Fisher TBD TBD Olson Mesbach (Blended) (Blended) (Blended) 15210 1/122016 HDR Engineering,Inc. Attachment B Potential Generator Locations 444 It • 411k • :04, a i �� Primary , , . ' aw�'401: 1:j'04(st - Storage • ��� ac �y : ''' /• • /Q�� Basin#2 3 A. Gate t I ' Ptlrnaryr ;` 10:: r I � , te i�.,•1 Ba 'n � _ 1' > .. ei . , , ).4. , : 4...., ; .< 4.‘ it it :rho ',\ Clarifjer#1 — _ .I, - '. ,• .4'. , ',a11t. N Clar er# •4, Pump Station yt ,, `p "' #2 ';41: U E 00 n r c .a t QnCI#1 r i c Q 104 . - StOragc C W {,, GSW N c c kam a Q' C imL A c :4. CD Sy _ 1 'r 4 ♦ .a al , s. '`ssdirie„yn !� ��+ co •a h", M' a `.[ e$....� `t..� 1 y _ CD �;.i `_ ' Ilitt1�� K .- I4 3 [ ' • e .11111116k f f �►._. _ 150 75 150 Feet General Manager Richard H.SoIbrig • 195 • Weser Directors ��`°°` South Chris Cefalu Jones �� / James R.Jones i fi=r-= .7r f�� [a Randy Vogelgesang T:TI -17-- ...40.......— ' I / Kell Sheehan / Public U Yh f I i c U ti I ity District ct Duane Wallace I 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www stpud.us BOARD AGENDA ITEM 6d TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: January 21, 2016 ITEM - PROJECT NAME: State Water Resources Control Board Meters Loan REQUESTED BOARD ACTION: Approve the withdrawal of the District's appeal to the State Water Resources Control Board concerning the interest rate for the meters loan DISCUSSION: The state water board staff has offered the District a 1.6%, 20 year loan with a $2.5 million principal forgiveness. As shown on the accompanying table, the total repayments are within $358,173 compared to the zero percent, 30 year loan. This new offer from the state board staff is contingent upon the District withdrawing their appeal on the loss of the zero percent loan. District staff believes that the new terms being offered are close enough to warrant acceptance of these new loan terms. District staff proposes that in submitting a written withdrawal of the appeal that the District reserves the right to resubmit the appeal if the proposed contract is not offered by the state board staff. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES /e//A NO /1CHIEF FINANCIAL OFFICER: YES NO STATE WATER RESOURCES CONTROL BOARD METER LOAN ANNUAL TOTAL LOAN AMOUNT PAYMENT PAYMENTS ORIGINAL PACKAGE: 30 YEARS @ 0% INTEREST $ 18,700,000 $ 623,333 $ 18,700,000 NEW OFFER: 20 YEARS @ 1.60% INTEREST; PLUS A $2.5M GRANT $ 16,200,000 $ 952,909 $ 19,058,173 DIFFERENCE - PAYABLE OVER 20 YEARS $ 358,173 PAYMENT OF CLAIMS FOR APPROVAL January 21, 2016 Payroll 1/5/16 454,694.81 Total Payroll 516,526.61 ADP & Insight eTools 457.38 AFLAC/WageWorks claims and fees 1,185.89 BBVA Compass Bank 384,983.60 BHFS legal services 0.00 CaIPERS liability payment 30,582.00 CDS health care payments 3,259.22 Total Vendor EFT 420,468.09 Accounts Payable Checks-Sewer Fund 310,532.05 Accounts Payable Checks-Water Fund 381,605.09 Total Accounts Payable 692,137.14 Grand Total 1,629,131.84 Payroll EFTs & Checks 01/05/16 EFT CA Employment Taxes & W/H 19,500.79 EFT Federal Employment Taxes & W/H 104,461.79 EFT CaIPERS Contributions 61,831.80 EFT Great West Deferred Comp 21,326.45 EFT Stationary Engineers Union Dues 2,453.94 EFT Retirement Health Savings 11,697.02 EFT United Way Contributions 200.00 EFT Employee Direct Deposits 228,037.67 CHK Employee Garnishments 1 ,863.52 CHK Employee Paychecks 3,321.83 Total 454,694.81 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type A-L SIERRA WELDING PRODUCTS HEAVY MAINT SHOP SUPPLIES 1004-6071 168.00 A-L SIERRA WELDING PRODUCTS LABORATORY LAB SUPPLIES 1007-4760 38.50 A-L SIERRA WELDING PRODUCTS LABORATORY LAB SUPPLIES 2007-4760 38.50 Check Total: 245.00 AP-00092309 MW ABC FIRE SERVICE CO INC DIAMOND VLY RNCH SAFETY/EQUIP/PHY 1028-6075 119.06 Check Total: 119.06 AP-00092310 MW ADP SCREENING/SELECTION SERV HUMAN RESOURCES PERSONNEL EXPENS 1022-6670 17.50 ADP SCREENING/SELECTION SERV HUMAN RESOURCES PERSONNEL EXPENS 2022-6670 17.50 Check Total: 35,00 AP-00092311 MW AHERN RENTALS EQUIPMENT REP SHOP SUPPLIES 1005-6071 116.09 AHERN RENTALS DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 28.22 AHERN RENTALS EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 116.08 Check Total: 260.39 AP-00092312 MW AIR RESOURCES BRD-PERP RENEWAL PUMPS REGLTRY OP PRMTS 1002-6650 570.00 Check Total: 570.00 AP-00092313 MW ALPEN SIERRA COFFEE GEN&ADMIN OFC SUPPLY ISSUE 1000-6081 261.00 Check Total: 261.00 AP-00092314 MW AMERIPRIDE UNIFORM SERVICES GEN&ADMIN UNIFORM PAYABLE 1000-2518 1,839.93 Check Total: 1.839.93 AP-00092315 MW AT&T PUMPS TELEPHONE 1002-6310 178.00 Check Total: 178.00 AP-00092316 MW AT&T MOBILITY PUMPS TELEPHONE 1002-6310 41.50 AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 1003-6310 4.99 AT&T MOBILITY ENGINEERING TELEPHONE 1029-6310 9.41 AT&T MOBILITY INFORMATION TECH TELEPHONE 1037-6310 41.50 AT&T MOBILITY UNDERGROUND REP TELEPHONE 2001 -6310 32.51 AT&T MOBILITY PUMPS TELEPHONE 2002-6310 41.50 AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 2003-6310 4.98 AT&T MOBILITY ENGINEERING TELEPHONE 2029-6310 11.07 AT&T MOBILITY INFORMATION TECH TELEPHONE 2037-6310 41.50 Check Total: 228.96 AP-00092317 MW User: KGARON-Kim Garon Page: 1 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type AT&T/CALNET 3 GEN&ADMIN TELEPHONE 1000-6310 330.78 AT&T/CALNET 3 CUSTOMER SERVICE TELEPHONE 1038-6310 8.88 AT&T/CALNET 3 GEN&ADMIN TELEPHONE 2000-6310 330.77 AT&T/CALNET 3 CUSTOMER SERVICE TELEPHONE 2038-6310 8.88 Check Total: 679.31 AP-00092318 MW AVINA,FRANCISCO UNDERGROUND REP DUES/MEMB/CERT 1001 -6250 65.00 Check Total: 65.00 AP-00092319 MW BARNEKOFF,DAVID CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00 Check Total: 200.00 AP-00092320 MW BAY AREA COATING CONSULTANTS ENGINEERING-AERATION BASIN 1 AER BSN1 REHAB 1029-8502-AB1 RHB 3,781.50 BAY AREA COATING CONSULTANTS ENGINEERING-PR CLARIF 2 RHB PR CLRF2 REHAB 1029-8521 -PC2RHB 3,781.50 Check Total: 7.563.00 AP-00092321 MW BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 1022-4405 116.00 BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 2022-4405 116.00 Check Total: 232.00 AP-00092322 MW BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006-6652 3,625.16 Check Total: 3.625.16 AP-00092323 MW BEST BEST&KRIEGER LLP HUMAN RESOURCES PERSONNEL LEGAL 1022-4445 192.50 BEST BEST&KRIEGER LLP HUMAN RESOURCES PERSONNEL LEGAL 2022-4445 192.50 Check Total: 385.00 AP-00092324 MW BI STATE PROPANE DIAMOND VLY RNCH PROPANE 1028-6360 1,449.48 Check Total: 1.449.48 AP-00092325 MW BLUE RIBBON TEMP PERSONNEL ENGINEERING CONTRACT SERVICE 1029-4405 184.26 BLUE RIBBON TEMP PERSONNEL ENGINEERING-LPPS PWR/CTRLS LPPS PWR/CTR UPG 1029-8330-LPPOWR 117.25 BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 1037-4405 514.20 BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 1038-4405 1,154.40 BLUE RIBBON TEMP PERSONNEL FINANCE CONTRACT SERVICE 1039-4405 86.03 BLUE RIBBON TEMP PERSONNEL ENGINEERING CONTRACT SERVICE 2029-4405 284.76 BLUE RIBBON TEMP PERSONNEL ENGINEERING-2014 METER PRJ METERS 2014 2029-7013-METERS 50.25 BLUE RIBBON TEMP PERSONNEL ENGINEERING-FIRE HYDRANTS FR HYD 6"LINES 2029-8560-HYDRNT 2,026.73 BLUE RIBBON TEMP PERSONNEL ENGINEERING-2015 METERS PROJ METERS PHASE II 2029-8660-15W002 2,126.67 BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 2037-4405 514.20 User: KGARON-Kim Garon Page: 2 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Tvoe BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 2038-4405 1,154.40 BLUE RIBBON TEMP PERSONNEL FINANCE CONTRACT SERVICE 2039-4405 86.02 Check Total: 8.299.17 AP-00092326 MW CA BOARD OF EQUALIZATION UNDERGROUND REP SAFETY/EQUIP/PHY 1001 -6075 26.28 CA BOARD OF EQUALIZATION PUMPS PUMP STATIONS 1002-6051 318.53 CA BOARD OF EQUALIZATION PUMPS IMPELLER,SPARE 1002-7519 512.32 CA BOARD OF EQUALIZATION ELECTRICAL SHOP BUILDINGS 1003-6041 6.77 CA BOARD OF EQUALIZATION ELECTRICAL SHOP PUMP STATIONS 1003-6051 3.23 CA BOARD OF EQUALIZATION ELECTRICAL SHOP SHOP SUPPLIES 1003-6071 1.31 CA BOARD OF EQUALIZATION ELECTRICAL SHOP SMALL TOOLS 1003-6073 0.38 CA BOARD OF EQUALIZATION ELECTRICAL SHOP SAFETY/EQUIP/PHY 1003-6075 6.12 CA BOARD OF EQUALIZATION HEAVY MAINT PRIMARY EQUIP 1004-6021 229.07 CA BOARD OF EQUALIZATION HEAVY MAINT SAFETY/EQUIP/PHY 1004-6075 93.79 CA BOARD OF EQUALIZATION OPERATIONS SAFETY/EQUIP/PHY 1006-6075 16.92 CA BOARD OF EQUALIZATION LABORATORY LAB SUPPLIES 1007-4760 25.19 CA BOARD OF EQUALIZATION HUMAN RESOURCES SAFETY/EQUIP/PHY 1022-6075 7.56 CA BOARD OF EQUALIZATION DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 0.32 CA BOARD OF EQUALIZATION INFORMATION TECH SERVICE CONTRACT 1037-6030 28.65 CA BOARD OF EQUALIZATION UNDERGROUND REP PIPE/CVRS/MHLS 2001 -6052 64.21 CA BOARD OF EQUALIZATION UNDERGROUND REP SAFETY/EQUIP/PHY 2001 -6075 12.96 CA BOARD OF EQUALIZATION PUMPS SUT WELL#3 REPR 2002-7017 1,488.00 CA BOARD OF EQUALIZATION ELECTRICAL SHOP WELLS 2003-6050 3.30 CA BOARD OF EQUALIZATION ELECTRICAL SHOP PUMP STATIONS 2003-6051 0.33 CA BOARD OF EQUALIZATION ELECTRICAL SHOP RPR/MNTC WTR TKS 2003-6054 4.39 CA BOARD OF EQUALIZATION ELECTRICAL SHOP SHOP SUPPLIES 2003-6071 1.83 CA BOARD OF EQUALIZATION ELECTRICAL SHOP SAFETY/EQUIP/PHY 2003-6075 6.12 CA BOARD OF EQUALIZATION HEAVY MAINTENANC BUILDINGS 2004-6041 1.49 CA BOARD OF EQUALIZATION LABORATORY LAB SUPPLIES 2007-4760 25.20 CA BOARD OF EQUALIZATION HUMAN RESOURCES SAFETY/EQUIP/PHY 2022-6075 7.56 Check Total: 2.891.83 AP-00092329 MW CALIF BOARD OF EQUALIZATION FINANCE SUPPLIES 1039-6520 139.00 CALIF BOARD OF EQUALIZATION FINANCE SUPPLIES 2039-6520 139.00 User: KGARON-Kim Garon Page: 3 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type Check Total: 278.00 AP-00092330 MW CASHMAN EQUIPMENT EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 195.76 Check Total: 195.76 AP-00092331 MW CDW-G CORP INFORMATION TECH DIST.COMP SPPLIS 1037-4840 8.14 CDW-G CORP INFORMATION TECH DIST.COMP SPPLIS 2037-4840 8.15 Check Total: 16.29 AP-00092332 MW CHARTER BUSINESS GEN&ADMIN TELEPHONE 1000-6310 114.99 CHARTER BUSINESS GEN&ADMIN TELEPHONE 2000-6310 114.98 Check Total: 229.97 AP-00092333 MW CONSTRUCTION MATERIALS ENG INC ENGINEERING-DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029-8161 -DVRIIP 100.00 Check Total: 100.00 AP-00092334 MW CONTROLCO AUTOMATION INC PUMPS PUMP STATIONS 2002-6051 994.63 Check Total: 994.63 AP-00092335 MW CSRMA GEN&ADMIN INSURANCE PPD 1000-0301 102,832.50 CSRMA GEN&ADMIN INS EXPENSE 1000-4510 19,639.50 CSRMA GEN&ADMIN-PREVIOUS YEAR INS EXPENSE 1000-4510-PREVYR -16,528.50 CSRMA GEN&ADMIN INSURANCE PPD 2000-0301 102,832.50 CSRMA GEN&ADMIN INS EXPENSE 2000-4510 19,639.50 CSRMA GEN&ADMIN-PREVIOUS YEAR INS EXPENSE 2000-4510-PREVYR -16,528.50 Check Total: 211.887.00 AP-00092336 MW CSRMA CUSTOMER SERVICE CSRMA LIAB CLAIM 1038-4521 480.45 Check Total: 480.45 AP-00092337 MW CWEA UNDERGROUND REP DUES/MEMB/CERT 1001 -6250 820.03 CWEA PUMPS DUES/MEMB/CERT 1002-6250 95.66 CWEA ELECTRICAL SHOP DUES/MEMB/CERT 1003-6250 314.33 CWEA HEAVY MAINT DUES/MEMB/CERT 1004-6250 476.66 CWEA OPERATIONS DUES/MEMB/CERT 1006-6250 341.66 CWEA LABORATORY DUES/MEMB/CERT 1007-6250 396.33 CWEA ENGINEERING DUES/MEMB/CERT 1029-6250 150.33 CWEA CUSTOMER SERVICE DUES/MEMB/CERT 1038-6250 136.67 CWEA UNDERGROUND REP DUES/MEMB/CERT 2001 -6250 512.66 Check Total: 3.244.33 AP-00092338 MW User: KGARON-Kim Garon Page: 4 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Time CYBER SECURITY SOURCE INFORMATION TECH DIST.COMP SPPLIS 1037-4840 1,828.02 CYBER SECURITY SOURCE INFORMATION TECH DIST.COMP SPPLIS 2037-4840 1,828.03 Check Total: 3.656.05 AP-00092339 MW D&H BROADCASTING LLC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 558.00 D&H BROADCASTING LLC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 558.00 Check Total: 1.116.00 AP-00092340 MW DIY HOME CENTER PUMPS SHOP SUPPLIES 1002-6071 4.47 DIY HOME CENTER ELECTRICAL SHOP SECONDARY EQUIP 1003-6022 15.53 DIY HOME CENTER ELECTRICAL SHOP SMALL TOOLS 1003-6073 90.34 DIY HOME CENTER HEAVY MAINT SHOP SUPPLIES 1004-6071 104.39 DIY HOME CENTER UNDERGROUND REP PROPANE 2001 -6360 24.04 DIY HOME CENTER PUMPS SHOP SUPPLIES 2002-6071 4.47 Check Total: 243.24 AP-00092341 MW DOUGLAS DISPOSAL GEN&ADMIN REFUSE DISPOSAL 1000-6370 614.72 Check Total: 614.72 AP-00092342 MW DURHAM GEO SLOPE INDICATOR LABORATORY LABORATORY EQUIP 1007-6025 61.29 DURHAM GEO SLOPE INDICATOR LABORATORY LABORATORY EQUIP 2007-6025 62.22 Check Total: 123.51 AP-00092343 MW EL DORADO COUNTY UNDERGROUND REP CONST/EXCAV PRMT 2001 -6648 68.00 Check Total: 68.00 AP-00092344 MW ENS RESOURCES INC PUBLIC OUTREACH CONTRACT SERVICE 1027-4405 3,319.83 ENS RESOURCES INC PUBLIC OUTREACH CONTRACT SERVICE 2027-4405 3,319.84 Check Total: 6.639.67 AP-00092345 MW EUROFINS EATON ANALYTICAL INC LABORATORY MONITORING 1007-6110 170.10 EUROFINS EATON ANALYTICAL INC LABORATORY-ARHD3 TRTMT EXP MONITORING 2007-6110-AH3EXP 39.90 Check Total: 210.00 AP-00092346 MW FEDEX FINANCE POSTAGE EXPENSES 1039-4810 4.59 FEDEX FINANCE POSTAGE EXPENSES 2039-4810 4.59 Check Total: 9.18 AP-00092347 MW FERGUSON ENTERPRISES INC HEAVY MAINT BUILDINGS 1004-6041 44.43 Check Total: 44.43 AP-00092348 MW User: KGARON-Kim Garon Page: 5 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department I Proj Name Description Acct#/Proi Code AmountCheck Num Tvoe FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007-4760 67.61 FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007-4760 67.59 Check Total: 135.20 AP-00092349 MW FLYERS ENERGY LLC GEN&ADMIN GASOLINE INV 1000-0415 2,834.11 FLYERS ENERGY LLC GEN&ADMIN DIESEL INVENTORY 1000-0416 822.68 Check Total: 3.656.79 AP-00092350 MW FRONTIER COMMUNICATIONS DIAMOND VLY RNCH TELEPHONE 1028-6310 1,770.84 Check Total: 1.770.84 AP-00092351 MW GFS CHEMICALS INC LABORATORY LAB SUPPLIES 1007-4760 198.64 GFS CHEMICALS INC LABORATORY LAB SUPPLIES 2007-4760 198.64 Check Total: 397.28 AP-00092352 MW GIACOMIN,MARCELO ENGINEERING-2015 METERS PROJ METERS PHASE II 2029-8660-15W002 120.00 Check Total: 120.00 AP-00092353 MW GRAINGER ELECTRICAL SHOP SECONDARY EQUIP 1003-6022 728.98 Check Total: 728.98 AP-00092354 MW GROVER,BRITTANY CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG -176.53 REVERSED Check Total: -176.53 AP-00090894 RV GROVER,BRITTANY CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 176.53 Check Total: 176.53 AP-00092355 MW HACH CO LABORATORY LAB SUPPLIES 1007-4760 344.26 HACH CO LABORATORY LAB SUPPLIES 2007-4760 344.28 HACH CO LABORATORY TURBIDMETER 2007-8655 2,482.36 Check Total: 3.170.90 AP-00092356 MW HALVORSON,TOM CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00 Check Total: 200.00 AP-00092357 MW HDR ENGINEERING INC ENGINEERING-PR CLARIF 1 RHB PC1 REHAB 1029-7023-PC1 RHB 7,360.07 HDR ENGINEERING INC ENGINEERING-AERATION BASIN 2 AB2 REHAB 1029-7024-AB2RHB 7,360.07 HDR ENGINEERING INC ENGINEERING-AERATION BASIN 1 AER BSN1 REHAB 1029-8502-AB1RHB 1,809.53 HDR ENGINEERING INC ENGINEERING-PR CLARIF 2 RHB PR CLRF2 REHAB 1029-8521 -PC2RHB 1,809.53 Check Total: 18.339.20 AP-00092358 MW HENDERSON,DEBBIE FINANCE TRAVEUMEETINGS 1039-6200 11.22 User: KGARON-Kim Garon Page: 6 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num TWO HENDERSON,DEBBIE FINANCE TRAVEUMEETINGS 2039-6200 11.21 Check Total: 22.43 AP-00092359 MW HIGH SIERRA BUSINESS SYSTEMS ADMINISTRATION SERVICE CONTRACT 1021 -6030 10.98 HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 1022-6030 48.12 HIGH SIERRA BUSINESS SYSTEMS ENGINEERING SERVICE CONTRACT 1029-6030 153.53 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 1038-6030 28.02 HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 1039-6030 67.73 HIGH SIERRA BUSINESS SYSTEMS ADMINISTRATION SERVICE CONTRACT 2021 -6030 10.98 HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 2022-6030 48.12 HIGH SIERRA BUSINESS SYSTEMS ENGINEERING SERVICE CONTRACT 2029-6030 153.52 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 2038-6030 28.01 HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 2039-6030 67.72 Check Total: 616.73 AP-00092360 MW HUSSMANN,NANCY HUMAN RESOURCES TRAVEUMEETINGS 1022-6200 56.97 HUSSMANN,NANCY HUMAN RESOURCES TRAVEUMEETINGS 2022-6200 56.97 Check Total: 113.94 AP-00092361 MW INFOSEND INC CUSTOMER SERVICE SERVICE CONTRACT 1038-6030 227.32 INFOSEND INC PUBLIC OUTREACH POSTAGE EXPENSES 2027-4810 3,706.72 INFOSEND INC PUBLIC OUTREACH PRINTING 2027-4920 1,604.31 INFOSEND INC CUSTOMER SERVICE SERVICE CONTRACT 2038-6030 227.32 Check Total: 5.765.67 AP-00092362 MW KENNEDY/JENKS CONSULTANTS INC ENGINEERING-INT RGNL WTR MGT CONTRACT SERVICE 2029-4405-IRWMPL 14,437.50 Check Total: 14.437.50 AP-00092363 MW KTHO AM 590&96.1 FM PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 562.50 KTHO AM 590&96.1 FM PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 562.50 Check Total: 1.125.00 AP-00092364 MW KTM INC FINANCE ADVISORY 1039-4440 2,359.87 KTM INC FINANCE ADVISORY 2039-4440 2,359.87 Check Total: 4,719.74 AP-00092365 MW LAKESIDE NAPA GEN&ADMIN SHOP SUPP INV 1000-0421 111.46 LAKESIDE NAPA GEN&ADMIN VEH FLTRS EQ RP 1000-0490 203.93 LAKESIDE NAPA UNDERGROUND REP MOBILE EQUIP 1001 -6012 122.40 User: KGARON-Kim Garon Page: 7 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Deoartment/Proj Name Description Acct#/Proj Code Amount Check Num Type LAKESIDE NAPA PUMPS SHOP SUPPLIES 1002-6071 11.23 LAKESIDE NAPA PUMPS SMALL TOOLS 1002-6073 20.52 LAKESIDE NAPA HEAVY MAINT SECONDARY EQUIP 1004-6022 15.63 LAKESIDE NAPA EQUIPMENT REP AUTOMOTIVE 1005-6011 624.19 LAKESIDE NAPA EQUIPMENT REP GENERATORS 1005-6013 54.38 LAKESIDE NAPA EQUIPMENT REP SHOP SUPPLIES 1005-6071 198.23 LAKESIDE NAPA DIAMOND VLY RNCH SMALL TOOLS 1028-6073 44.00 LAKESIDE NAPA PUMPS SHOP SUPPLIES 2002-6071 11.23 LAKESIDE NAPA PUMPS SMALL TOOLS 2002-6073 20.52 LAKESIDE NAPA ELECTRICAL SHOP BUILDINGS 2003-6041 1.38 LAKESIDE NAPA EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 859.61 LAKESIDE NAPA EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 198.21 Check Total: 2.496.92 AP-00092366 MW LES SCHWAB TIRE CENTER EQUIPMENT REP AUTOMOTIVE 1005-6011 702.76 Check Total: 702,76 AP-00092367 MW LIBERTY UTILITIES GEN&ADMIN ELECTRICITY 1000-6330 72,105.68 LIBERTY UTILITIES GEN&ADMIN ST LIGHTING EXP 1000-6740 30.70 LIBERTY UTILITIES GEN&ADMIN ELECTRICITY 2000-6330 20,105.37 Check Total: 92.241,75 AP-00092368 MW LYNCH,BRITTANY GEN&ADMIN UB SUSPENSE 1000-2002 27.96 LYNCH,BRITTANY GEN&ADMIN UB SUSPENSE 2000-2002 695.29 Check Total: 723.25 AP-00092369 MW MAXHIMER,MARGARET KOVARIK CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 200.00 Check Total: 200.00 AP-00092370 MW MC MASTER CARR SUPPLY CO PUMPS BUILDINGS 1002-6041 424.62 Check Total: 424.62, AP-00092371 MW McLELLAND,BUCK UNDERGROUND REP TRAVEL/MEETINGS 2001 -6200 216.25 Check Total: 216.25 AP-00092372 MW MEEKS BUILDING CENTER PUMPS PUMP STATIONS 1002-6051 117.87 MEEKS BUILDING CENTER PUMPS SMALL TOOLS 1002-6073 3.59 MEEKS BUILDING CENTER ELECTRICAL SHOP SMALL TOOLS 1003-6073 42.04 MEEKS BUILDING CENTER HEAVY MAINT GROUNDS&MNTC 1004-6042 183.15 User: KGARON-Kim Garon Page: 8 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Tyne MEEKS BUILDING CENTER CUSTOMER SERVICE SMALL TOOLS 1038-6073 32.32 MEEKS BUILDING CENTER UNDERGROUND REP PIPE/CVRS/MHLS 2001-6052 44.11 MEEKS BUILDING CENTER UNDERGROUND REP SMALL TOOLS 2001 -6073 66.37 MEEKS BUILDING CENTER PUMPS MOBILE EQUIP 2002-6012 11.21 MEEKS BUILDING CENTER PUMPS WELLS 2002-6050 15.38 MEEKS BUILDING CENTER PUMPS RPR/MNTC WTR TKS 2002-6054 8.50 MEEKS BUILDING CENTER PUMPS SMALL TOOLS 2002-6073 3.59 MEEKS BUILDING CENTER ELECTRICAL SHOP BUILDINGS 2003-6041 6.12 MEEKS BUILDING CENTER HEAVY MAINTENANC BUILDINGS 2004-6041 55.57 MEEKS BUILDING CENTER CUSTOMER SERVICE SMALL TOOLS 2038-6073 32.30 Check Total: 622.12 AP-00092373 MW MORSE,DONIELLE CUSTOMER SERVICE TRAVEUMEETINGS 2038-6200 96.00 Check Total: 96.00 AP-00092374 MW NEW RESOURCES GROUP INC CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 1,026.00 Check Total: 1.026.00 AP-00092375 MW NEWARK IN ONE ELECTRICAL SHOP LUTHER PASS 1003-6048 672.57 NEWARK IN ONE ELECTRICAL SHOP PUMP STATIONS 1003-6051 256.03 Check Total: 928.60 AP-00092376 MW NUSLEIN,JAN CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 80.16 Check Total: 80.16 AP-00092377 MW O'REILLY AUTO PARTS EQUIPMENT REP SHOP SUPPLIES 1005-6071 215.98 O'REILLY AUTO PARTS EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 68.20 O'REILLY AUTO PARTS EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 215.98 Check Total: 500.16 AP-00092378 MW OFFICE DEPOT GEN&ADMIN OFFICE INVENTORY 1000-0428 399.38 Check Total: 399.38 AP-00092379 MW ONTRAC LABORATORY POSTAGE EXPENSES 1007-4810 9.89 ONTRAC LABORATORY POSTAGE EXPENSES 2007-4810 19.49 Check Total: 29.38 AP-00092380 MW POLYDYNE INC OPERATIONS POLYMER 1006-4720 16,096.32 Check Total: 16.096.32 AP-00092381 MW PRAXAIR 174 PUMPS SMALL TOOLS 1002-6073 16.73 User: KGARON-Kim Garon Page: 9 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Time PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004-6071 64.18 PRAXAIR 174 HEAVY MAINT PORTABLE WELDER\ 1004-8585 2,282.52 PRAXAIR 174 UNDERGROUND REP SHOP SUPPLIES 2001 -6071 59.40 PRAXAIR 174 UNDERGROUND REP SMALL TOOLS 2001-6073 106.63 PRAXAIR 174 PUMPS SMALL TOOLS 2002-6073 16.73 Check Total: 2.546.19 AP-00092382 MW PURCHASE POWER GEN&ADMIN POSTAGE PPD 1000-0304 1,000.00 PURCHASE POWER GEN&ADMIN POSTAGE PPD 2000-0304 1,000.00 Check Total: 2.000.00 AP-00092383 MW RAUCH COMMUNICATION PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 938.75 RAUCH COMMUNICATION PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 938.75 Check Total: 1.877.50 AP-00092384 MW RELIANCE STANDARD GEN&ADMIN LIFE INS UN/BD 1000-2512 1,498.14 RELIANCE STANDARD GEN&ADMIN LIFE INS MGMT 1000-2525 526.92 RELIANCE STANDARD GEN&ADMIN LNG TRM DIS,MGMT 1000-2531 1,315.74 RELIANCE STANDARD GEN&ADMIN LTD,UNION 1000-2539 1,618.88 RELIANCE STANDARD ENGINEERING LTD,UNION 1029-4314 9.20 RELIANCE STANDARD ENGINEERING LTD,UNION 2029-4314 9.20 Check Total: 4.978.08 AP-00092385 MW REXEL NORCAL VALLEY-SACRAMENTO ELECTRICAL SHOP PUMP STATIONS 2003-6051 1,490.00 Check Total: 1.490.00 AP-00092386 MW SCHWARTZ,JEFFREY GEN&ADMIN UB SUSPENSE 1000-2002 131.38 SCHWARTZ,JEFFREY GEN&ADMIN UB SUSPENSE 2000-2002 131.39 Check Total: 262.77 AP-00092387 MW SCOTTYS HARDWARE PUMPS BUILDINGS 1002-6041 54.24 SCOTTYS HARDWARE PUMPS PUMP STATIONS 1002-6051 28.09 SCOTTYS HARDWARE PUMPS SHOP SUPPLIES 1002-6071 43.07 SCOTTYS HARDWARE PUMPS SMALL TOOLS 1002-6073 3.59 SCOTTYS HARDWARE EQUIPMENT REP GENERATORS 1005-6013 1.11 SCOTTYS HARDWARE EQUIPMENT REP SHOP SUPPLIES 1005-6071 4.36 SCOTTYS HARDWARE CUSTOMER SERVICE SMALL TOOLS 1038-6073 14.36 SCOTTYS HARDWARE PUMPS SHOP SUPPLIES 2002-6071 43.07 User: KGARON-Kim Garon Page: 10 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type SCOTTYS HARDWARE PUMPS SMALL TOOLS 2002-6073 3.59 SCOTTYS HARDWARE EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 4.36 SCOTTYS HARDWARE CUSTOMER SERVICE SHOP SUPPLIES 2038-6071 14.35 Check Total: 214.19 AP-00092388 MW SHRED-IT GEN&ADMIN OFC SUPPLY ISSUE 1000-6081 64.00 Check Total: 64.00 AP-00092389 MW SIERRA CHEMICAL CO PUMPS GROUNDS&MNTC 1002-6042 75.08 SIERRA CHEMICAL CO HEAVY MAINT GROUNDS&MNTC 1004-6042 145.76 SIERRA CHEMICAL CO OPERATIONS HYPOCHLORITE 1006-4755 6,203.15 SIERRA CHEMICAL CO OPERATIONS GROUNDS&MNTC 1006-6042 145.76 SIERRA CHEMICAL CO FINANCE INV/FRT/DISCOUNT 1039-6077 0.00 SIERRA CHEMICAL CO PUMPS GROUNDS&MNTC 2002-6042 75.08 Check Total: 6.644.83 AP-00092390 MW SIERRA CRANE AND HOIST INC HEAVY MAINT BUILDINGS 1004-6041 4,800.00 Check Total: 4.800.00 AP-00092391 MW SIERRA ENVIRONMENTAL LABORATORY MONITORING 1007-6110 483.00 Check Total: 483.00 AP-00092392 MW SIERRA OFFICE SUPPLY FINANCE POSTAGE EXPENSES 1039-4810 34.68 SIERRA OFFICE SUPPLY FINANCE PRINTING 1039-4920 691.76 SIERRA OFFICE SUPPLY FINANCE POSTAGE EXPENSES 2039-4810 34.68 SIERRA OFFICE SUPPLY FINANCE PRINTING 2039-4920 698.22 Check Total: 1.459.34 AP-00092393 MW SIERRA SPRINGS PUMPS SUPPLIES 1002-6520 30.24 SIERRA SPRINGS DIAMOND VLY RNCH SUPPLIES 1028-6520 30.24 SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 1038-6520 15.58 SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 2038-6520 15.58 Check Total: 91,64 AP-00092394 MW SMITH,TOMMY DIAMOND VLY RNCH TRAVEUMEETINGS 1028-6200 325.00 Check Total: 325.00 AP-00092395 MW SOUNDPROS INC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 49.00 SOUNDPROS INC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 49.00 Check Total: 98.00 AP-00092396 MW User: KGARON-Kim Garon Page: 11 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type SOUTH TAHOE REFUSE GEN&ADMIN REFUSE DISPOSAL 1000-6370 2,899.20 SOUTH TAHOE REFUSE OPERATIONS CARBON 1006-4740 108.00 SOUTH TAHOE REFUSE GEN&ADMIN REFUSE DISPOSAL 2000-6370 241.60 Check Total: 3.248.80 AP-00092397 MW SOUTHWEST GAS GEN&ADMIN NATURAL GAS 1000-6350 11,319.49 SOUTHWEST GAS GEN&ADMIN NATURAL GAS 2000-6350 3,250.62 Check Total: 14.570.11 AP-00092398 MW SPRINGBROOK NATIONAL INFORMATION TECH DUES/MEMB/CERT 1037-6250 87.50 SPRINGBROOK NATIONAL INFORMATION TECH DUES/MEMB/CERT 2037-6250 87.50 Check Total: 175.00 AP-00092399 MW SUNGARD PUBLIC SECTOR TRAINING FINANCE TRAVEUMEETINGS 1039-6200 80.00 SUNGARD PUBLIC SECTOR TRAINING FINANCE TRAVEUMEETINGS 2039-6200 80.00 Check Total: 160.00 AP-00092400 MW SWRCB UNDERGROUND REP DUES/MEMB/CERT 2001 -6250 60.00 Check Total: 60.00 AP-00092401 MW TAHOE BASIN CONTAINER SERVICE GEN&ADMIN REFUSE DISPOSAL 1000-6370 312.50 TAHOE BASIN CONTAINER SERVICE OPERATIONS SLUDGE DISPOSAL 1006-6652 12,404.00 Check Total: 12.716.50 AP-00092402 MW TAHOE PARADISE CHEVRON UNDERGROUND REP DIESEL 2001-4620 186.24 Check Total: 186.24 AP-00092403 MW TAHOE RESOURCE CONS DISTRICT ENGINEERING-INT RGNL WTR MGT CONTRACT SERVICE 2029-4405-IRWMPL 2,287.95 Check Total: P.P87.95 AP-00092404 MW TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 1003-6041 264.33 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP PUMP STATIONS 1003-6051 75.04 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 2003-6041 264.33 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP WELLS 2003-6050 226.20 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP PUMP STATIONS 2003-6051 10.41 Check Total: 840.31 AP-00092405 MW THERMO ELECTRON NO AMER LLC LABORATORY LAB SUPPLIES 1007-4760 351.33 THERMO ELECTRON NO AMER LLC LABORATORY LAB SUPPLIES 2007-4760 351.32 Check Total: 702.65 AP-00092406 MW User: KGARON-Kim Garon Page: 12 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 PAYMENT OF CLAIMS Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Tyne VINCIGUERRA CONSTRUCTION GEN&ADMIN-2015 METERS PROJ CONST RETAINAGE 2000-2605-15W002 -21,990.20 VINCIGUERRA CONSTRUCTION ENGINEERING-2015 METERS PROJ METERS PHASE II 2029-8660-15W002 219,902.04 Check Total: 197.911.84 AP-00092407 MW VOGELGESANG,RANDY BOARD OF DIR TRAVEL/MEETINGS 1019-6200 179.00 Check Total: 179.00 AP-00092408 MW WATER ENVIRONMENT FEDERATION ELECTRICAL SHOP DUES/MEMB/CERT 1003-6250 297.00 Check Total: 297.00 AP-00092409 MW WEDCO INC ELECTRICAL SHOP SMALL TOOLS 1003-6073 84.81 Check Total: 84.81 AP-00092410 MW Grand Total: 692,137.14 User: KGARON-Kim Garon Page: 13 Current Date: 01/13/2016 Report: BK:Payment of Claims Report(With RV)V2<1.03> Current Time: 16:09:56 General Manager Richard H.Solhrig • 1950 • Directors atei^ South Ta James R.Jones .,�!�� _ Randy Vogelgesang public Utility District Kelly Sheehan Duane Wallace 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 1 3a TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service MEETING DATE: January 21, 2016 ITEM-PROJECT NAME: Conference with Legal Counsel - Potential Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code, Closed Session may be held for conference with Legal Counsel re: Liability Claim against STPUD received from Caren Simmons. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION:) CATEGORY:Sewer GENERAL MANAGER: YES w NO CHIEF FINANCIAL OFFICER: YES n99 NO