Agenda Packet 02-04-2016 SOUTH T4
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, February 4, 2016 - 2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
1. CALL TO ORDER REGULAR MEETING- PLEDGE OF ALLEGIANCE(At this time,please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act,all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request.Comments and questions from members of the public,staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6. ITEMS FOR BOARD ACTION
a. El Dorado County Water Agency Board of Directors Purveyor Representatives
(Melonie Guttry, Executive Services Manager, Clerk of the Board) Pg.33
(1) Appoint Director to serve as purveyor representative; (2) Appoint Director to serve
as alternate; and (3) Adopt Resolution No. 3008-16 supporting the appointments
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Pg.37
Approve Payment of Claims in the amount of$1,219,221.49
8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
9. BOARD MEMBER REPORTS (Discussions may take place;however, no action will be taken.)
10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
REGULAR BOARD MEETING AGENDA- February 4, 2016 PAGE-2
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Water Conservation Regulations
b. Public Outreach
c. State Meter Loan
12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. 2015 Legislative Update
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
01/21/16-2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events
02/15/16-Presidents' Day Holiday- District Office Closed
02/16/16-3:30 p.m. Operations Committee Meeting at the District
02/18/16-2:00 p.m. Regular Board Meeting at the District
14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.Closed Session is not
open to the public;however,an opportunity will be provided at this time if members of the public would like to
comment on any item listed-three minute limit.)
a. Pursuant to Section 54956.9(b) of the California Government Code, Closed Session may
be held for conference with Legal Counsel re: Liability Claim against STPUD received
from Gregory and Valerie Manuel. Pg.49
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
ADJOURNMENT (The next Regular Board Meeting is Thursday, February 18,2016,at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular
items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time.
Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from
the Audience;"however,action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available
for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the
disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530)
544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA- February 4, 2016 PAGE-3
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
February 4, 2016
ITEMS
a. TEMPORARY WATER EDUCATOR
(Donielle Morse, Water Conservation Specialist) Pg. 1
Approve contract with Blue Ribbon Personnel Services for one temporary Water Educator, in
the estimated amount of $17,000
b. TEMPORARY WATER EFFICIENCY TECHNICIAN
(Donielle Morse,Water Conservation Specialist) Pg.5
Approve contract with Blue Ribbon Personnel Services for one temporary Water Efficiency
Technician, in the estimated amount of $28,000
c. TALLAC CREEK SEWER LINE CROSSING
(Ivo Bergsohn, Hydrogeologist) Pg.9
Accept the cost proposal from Northwest Hydraulic Consultants, to provide engineering
design and support services for the Tallac Creek Sewer Line Crossing project
d. 2014 WATER METER INSTALLATION PROJECT
(Trevor Coolidge, Associate Engineer) Pg. 15
(1) Approve Change Order No. 1 to Vinciguerra Construction in the amount of <$102,803.13>;
and, (2) Authorize staff to file a Notice of Completion with the El Dorado County Clerk
e. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM GREGORY AND
VALERI MANUEL
(Tim Bledsoe,Manager of Customer Service) Pg.27
Reject claim against the District in the amount of $2,895+ for damages to Gregory and Valerie
Manuel's property
f. REGULAR BOARD MEETING MINUTES: January 21, 2016
(Melonie Guttry, Board Clerk) Pg.29
Approve January 21, 2016 Minutes
General Manager
Richard I-I.Solbrig
•_1950_• waterDirectors
South Tahoe
Chris Gefalu
James R.Jones
ang
Public Utility District RandyellySheehan
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Donielle Morse, Water Conservation Specialist
MEETING DATE: February 4, 2016
ITEM- PROJECT NAME: Temporary Water Educator
REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Personnel Services for
one temporary Water Educator, in the estimated amount of$17,000
DISCUSSION: Staff requests that the Board authorize payment to Blue Ribbon Personnel
Services for one temporary Water Educator from approximately May 2, 2016, through
September 30, 2016. This employee will work approximately 30 hours per week, not to
exceed 999 hours total.
Given the anticipated extension of California's Emergency Conservation Regulation
and the continued need for water conservation, it is imperative that the District hire a
Water Educator for summer 2016. Under the supervision of the Water Conservation
Specialist, this position would enforce the District's Water Conservation Ordinance;
specifically the Water Waste Prohibition and Stage One conditions as described in
Section 3.4: Water Shortage and Drought Response Standards in the Administrative
Code.
SCHEDULE: May to September 2016
COSTS: $17,000 (estimated)
ACCOUNT NO: 2038-6660/WCPROG-OTHR
BUDGETED AMOUNT AVAILABLE: $90,003
ATTACHMENTS: Approved Justification
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES X:41 NO
CHIEF FINANCIAL OFFICER: YES /.=3 NO
I -1-
South Tahoe Richard Solbrig, General Manager
Public Utility District Board Members
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
Memorandum , , F,,;
Date: January 21, 2015
To: Richard Solbrig
From: Donielle Morse
Re: Temporary Position Justification-Water Educator
Given the expected extension of CA's Emergency Conservation Regulation, and the
continued need for water conservation, it is imperative that the District hire a Water Educator
for summer 2016. Under the supervision of the Water Conservation Specialist, this position
would enforce the District's Water Conservation Ordinance; specifically the Water Waste
Prohibition and Stage One conditions as described in Section 3.4: Water Shortage and
Drought Response Standards in the Admin Code. This position will be approximately 30
hours/wk, beginning on May 2, 2016 and ending on September 30, 2016.
Duties for this position would include: driving, walking, and/or biking around neighborhoods in
the District's service area looking for violations of the Water Conservation Ordinance;
educating the public through direct communication with home and business owners on the
watering restrictions in South Lake Tahoe and the need for conservation; issuing written
warnings and violations as necessary; maintaining database of violations.
South Tahoe Public Utility District• 1275 Meadow Crest Drive,South Lake Tahoe,CA 96150
Phone 530,544.6474• Facsimile 530.541.0614•www.stpud.us
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Ueneral Manager
Richard H.So'brig
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irectors
Chris Cefalu
Tahoee James R.Jones
Randy Vogelgesang
Public Utility District Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Donielle Morse, Water Conservation Specialist
MEETING DATE: February 4, 2016
ITEM- PROJECT NAME: Temporary Water Efficiency Technician
REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Personnel Services for
one temporary Water Efficiency Technician, in the estimated amount of$28,000
DISCUSSION: Staff requests that the Board authorize payment to Blue Ribbon Personnel
Services for one temporary Water Efficiency Technician from approximately May 2,
2016, through October 28, 2016. This employee will work approximately 40 hours per
week, not to exceed 999 hours.
Due to the drought conditions in California and the anticipated extension of California's
Emergency Conservation Regulation, the interest and participation in the District's
Water Conservation Program has greatly increased. In order to meet this increase
during the busy summer season, it is necessary to hire a Water Efficiency Technician to
assist with the implementation of the Water Conservation Program, including the
continuation of the Turf Buy Back Program.
Under the supervision of the Water Conservation Specialist, the Water Efficiency
Technician will perform the following duties: assist with the implementation of the Turf
Buy Back Program; perform Water Wise House Calls and Leak Detection services; assist
with community and educational outreach; enforce the District's Water Conservation
Ordinance; perform administrative duties as assigned.
SCHEDULE: May to October 2016
COSTS: $28,000 (estimated)
ACCOUNT NO: 2038-6660/WCPROG-OTHR
BUDGETED AMOUNT AVAILABLE: $90,003
ATTACHMENTS: Approved Justification
CONCURRENCE WITH REQUESTED ACTION: p CATEGORY: Water
GENERAL MANAGER: YES ! �A NO
CHIEF FINANCIAL OFFICER: YES �i""� 5h10
South Tahoe Richard So/brig, Genera/Manager
Public Utility District Board Members
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
Memorandum Oitc,,Rd 97rt
Date: January 21, 2016 /fe_c_e?t . Jay y
To: Richard Solbrig
From: Donielle Morse
Re: Temporary Position Justification -Water Efficiency Technician
Due to the anticipated extension of CA's Emergency Conservation Regulation, and the
continued need for water conservation, I expect to see a continued increase in participation
in the District's Water Conservation Program. In order to meet this increase during the busy
summer season, it is necessary to hire a Water Efficiency Technician to assist with the
implementation of the Water Conservation Program, including the continuation of the
Residential and Commercial Turf Buy Back Programs. This position will be approximately 40
hours/wk, beginning on May 2, 2016 and ending on October 28, 2016.
Under the supervision of the Water Conservation Specialist, duties for this position would
include: assisting with the implementation of the Turf Buy Back Program; performing Water
Wise House Calls and Leak Detection services; assisting with community and educational
outreach; enforcement of District's Water Conservation Ordinance; administrative duties as
assigned.
•
South Tahoe Public Utility District• 1275 Meadow Crest Drive,South Lake Tahoe,CA 96150
Phone 530.544.6474■ Facsimile 530.541.0614 •www.stpud.us
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General Manager
Richard H.SoIbrig
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South Chris Cefalu
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' Randy Vogelgesang
public Utility District Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: February 4, 2016
ITEM- PROJECT NAME: Tallac Creek Sewer Line Crossing
REQUESTED BOARD ACTION: Accept the cost proposal from Northwest Hydraulic
Consultants, to provide engineering design and support services for the Tallac Creek
Sewer Line Crossing project
DISCUSSION: Northwest Hydraulic Consultants (NHC) has been providing preliminary
engineering and permitting support for the subject project since March 2014. These
services were used to satisfy planning and permitting requirements for the
implementation of temporary protective measures to protect the structural integrity of a
concrete encasement containing two parallel 6-inch gravity sewer lines exposed in
Tallac Creek. The temporary measures were installed by District crews in Tallac Creek
during August 2014. The District's intent was to design and install additional measures for
the long-term protection of this sewer line crossing in coordination with the proposed
action for the Taylor and Tallac Creek Restoration Project (TTRP), being developed by
the United States Forest Service Lake Tahoe Basin Management Unit (USFS-LTBMU).
District staff understood that the USFS intended to complete the planning and design
for this project in 2015/2016 for construction in 2017.
In January 2016, the USFS-LTBMU convened a coordination meeting with District and
Lahontan Regional Water Quality Control Board (RWQCB) staff for the TTRP. The purpose
of the meeting was to receive an update on the current status of the TTRP and discuss
District plans for providing long-term protection for the Tallac Creek sewer line crossing.
During the meeting, it was learned that the USFS-LTBMU has funding solely to complete
the environmental analysis (Joint CEQA/NEPA). As there is no further funding, there is no
schedule for detailed engineering design or construction.
From the information learned at the coordination meeting, staff believes that the District
should move to develop an engineering design for the long-term protection of the
Tallac Creek sewer line crossing. The design should be developed at an adequate level
-9-
Ivo Bergsohn
February 4,2016
for inclusion in the Joint CEQA/NEPA being completed for the TTRP.This would allow the
District to use this environmental document to help satisfy permitting needs for
construction of the long-term protection measures required for the sewer line crossing.
Because of its intimate familiarity with this project, established familiarity with USFS and
LRWQCB staff, environmental design qualifications, and past experience providing
similar services to the District in a fair and reasonable manner, staff requested a cost
proposal from NHC to provide the needed engineering design services for the long-
term protective measure.
District staff recommends that the Board accept the January 25, 2016, cost proposal
received from NHC for this project in the amount of sixty five thousand nine hundred
fifty-four dollars ($65,954). Based on the District's current understanding of this project,
engineering services under this cost proposal are expected to be required through May
2017.
SCHEDULE: February 2016-May 2017
COSTS: $65,954
ACCOUNT NO: 1029-8161
BUDGETED AMOUNT AVAILABLE: $200,000
ATTACHMENTS: Tallac Creek Sewer Pipeline Protection Project Engineering Design and
Support Services Proposal (NHC, January 25, 2016)
CONCURRENCE WITH REQUESTED ACTION: CATEGORY:Sewer
GENERAL MANAGER: YES /R -J NO
CHIEF FINANCIAL OFFICER: YES Ail NO
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3351 Lake Tahoe Blvd.,Suite 41 South Lake Tahoe,CA 96150 1 530.544.3788 1 www.nhcweb.com
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25 January 2016
Ivo Bergsohn, PG, CHG
Hydrogeologist
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Tallac Creek Sewer Pipeline Protection Project
Engineering Design and Support Services Proposal
Background and Purpose
In March 2014 the South Tahoe Public Utility District(District) identified an exposed concrete
encased gravity sewer pipeline crossing Tallac Creek just west of the Baldwin Beach parking lot on
USFS land.The District authorized Northwest Hydraulic Consultants (NHC)to assist the District with:
1. Assessing the pipeline exposure risks and potential alternatives for stabilization;
2. Obtaining a Section 401 Water Quality Certification to allow the District to implement
temporary protection measures;
3. Meeting the Additional Conditions and Monitoring Requirements stipulated by the 401 Water
Quality Certification Order;and
4. Coordinating with the USFS to develop a permanent stabilization solution that aligns with
restoration plans for the USFS led Taylor and Tallac Restoration Project.
In January 2016 the District and NHC met with the USFS and the Lahontan RWQCB to discuss the
status of the Taylor and Tallac Restoration Project. Based upon the information and project timeline
discussed during the meeting,the District elected to move forward with development of engineering
designs to provide long-term protection for the Tallac Creek sewer pipeline crossing. Expediting
development of preliminary plans will ensure that the District's preferred approach for pipeline
stabilization is adequately described and evaluated in the Joint CEQA/NEPA document being
prepared by the Lahontan RWQCB and the USFS for the Taylor and Tallac Restoration Project.This
process will allow the District to use the CEQA/NEPA document,and potentially permits obtained by
the USFS for the Taylor and Tallac Restoration Project,to construct the sewer pipeline protection
measures.
The District has requested a scope of services and price proposal from NHC to develop the
engineering design for protection measures that will stabilize the exposed sewer pipeline. NHC's
proposal assumes that permits required to construct the sewer pipeline protection design would be
obtained by the USFS as part of the Taylor and Tallac Restoration Project.
1
water resource specialists
—11—
3351 Lake Tahoe Blvd.,Suite 4 I South Lake Tahoe,CA 96150 1530.544.3788 I www.nhcweb.com
nhc
northwest hydraulic consultants
Previous work orders for Tallac Creek support services between the District and NHC have totaled
$9,400.With the supplemental work proposed,total compensation would be increased by$65,954
to a not to exceed amount of$75,354.Table 1 provides a breakdown of proposed tasks and costs,
including identification of existing tasks augmented through this scope of services and new tasks
initiated through this scope of services.
Table 1.Task Summary
Task# Task Description Previous Proposed Scope of Total
Budget Services
1 Brief Memo of Existing Conditions $1,570 $0 $1,570
2 As-Directed Environmental Support $7,830 $8,616 $16,446
Services
3 Preliminary Design for CEQA/NEPA n/a $15,981 $15,981
Submission
4 Topographic Survey and Construction n/a $7,263 $7,263
Basemap
5 Final Plans, Specifications,and n/a $29,550 $29,550
Estimates(PS&E)
6 As-Directed Engineering Support n/a $4,542 $4,542
Services
Total: $9,400 $65,954 $75,354
The following scope of services and task augmentation is proposed:
Preliminary Design Phase
Task 1:Prepare Brief Memo of Existing Conditions
No additional work is proposed under this amendment for Task 1.
Task 2:As-Directed Environmental Support Services
NHC shall provide as-directed environmental support services to the District,which may include but
may not be limited to:
1) USFS planning and environmental coordination related to the Taylor and Tallac Restoration
Project;
2) Lahontan RWQCB coordination related to the Additional Conditions and Monitoring
Requirements stipulated by the 401 Water Quality Certification Order for the temporary
protection measures implemented by the District;
3) California Department of Fish and Wildlife(CDFW)coordination related to conditions of the
1602 Agreement for the temporary protection measures;and,
4) Assessing potential benefits and risk to the sewer pipeline crossing in Taylor Creek resulting
from proposed actions by the USFS as part of the Taylor and Tallac Restoration Project;
An additional forty(40) professional hours are budgeted for this task.
2
water resource specialists
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3351 Lake Tahoe Blvd.,Suite 4 I South Lake Tahoe,CA 96150 I 530.544.3788 I www.nhcweb.com
nhc
Task 3:Preliminary Design for CEQW/NEPA Submission
Recognizing that the District may be limited in the near-term to working within the existing sewer
pipeline easement, NHC shall first assess an alternative with stabilization measures implemented
solely within the District's easement. Given the limited width of the easement and the existing drops
in profile at the sewer pipeline crossing, NHC shall assess a second alternative that includes
improvements outside the District's easement. Design recommendations for work outside the
District's easement will be developed to meet the objective of creating a stable longitudinal profile
for the bed of Tallac Creek in the vicinity of the sewer crossing. NHC shall meet with the District to
discuss the alternatives from a cost,construction feasibility, and environmental permitting
perspective.
After review with the District, NHC shall develop the preferred alternative into a preliminary design for
protection of the exposed sewer pipeline in coordination with the District. In the event that
improvements are included outside the District's easement in the preliminary design, NHC shall
develop preliminary plans and design recommendations that clearly delineate improvements within
the District's easement relative to recommendations for work outside the District's easement.
The basemap for the preliminary design will be limited, as the only available topographic data are
cross-sectional data collected by the District to satisfy the monitoring requirements stipulated by the
401 Water Quality Certification Order. If deemed cost effective,TRPA LiDAR data may be used to
supplement the limited cross-section data to develop a better basemap.
NHC shall use an estimate of the 100-year peak flow in Tallac Creek provided by the USFS for the
design. In the event that the USFS is unable to develop the hydrology for Tallac Creek to meet the
District's timeline, NHC shall develop an estimate of the 100-year peak flow using applicable
regional regression equations based on an estimate of watershed area and other hydrological
factors.
In addition to providing the preliminary design, NHC shall produce a brief basis of design
memorandum for inclusion in the CEQA/NEPA analysis.
Deliverables: Preliminary design; basis of design memorandum
Construction Document Phase
Task 4:Topographic Survey and Construction Basemap
NHC will survey the site of the pipeline crossing to prepare a topographic base map in the vicinity of
the crossing, including sufficient topographic data to define features pertinent to construction such
as the access route(s).The survey will be based on NAVD88 and the State Plane coordinate system.
The survey will be conducted by NHC personnel working with InSite Land Surveys as a subconsultant
3
water resource specialists
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3351 Lake Tahoe Blvd.,Suite 4 I South Lake Tahoe,CA 96150 1530.544.3788 I www.nhcweb.com
nhc
northwest hytlrauh ; con,Ailtants
to NHC. NHC shall develop and quality assure the topographic base map for use in the construction
documents.
Deliverables:Topographic data; basemap for construction documents
Task 5:Final Plans,Specifications,and Estimates(PS&E)
NHC will develop construction documents for the pipeline protection project.The construction
documents will include drawings and technical specifications suitable for use by the District in
obtaining bids and constructing the project.The District will produce the contract and general
provisions portions of the specifications. NHC will provide quantity estimates,a bid proposal list,and
an opinion of probable construction cost.Construction documents will be produced in draft(90%)
form and reviewed with the District. Comments will be incorporated into final signed and stamped
drawings and specifications.
Deliverables:90% Plans and Technical Specifications; Final PS&E
Task 6:As-Directed Engineering Support Services
NHC shall provide as-directed engineering support services to the District to coordinate the
engineering design with the USFS related to the Taylor and Tallac Restoration Project.
Up to(20) professional hours are budgeted for this task.
Schedule
The project schedule for Task 3 is accelerated due to the need to provide the USFS and the
Lahontan RWQCB with a preliminary design for incorporation and analysis in the CEQA/NEPA
document associated with the Taylor and Tallac Restoration Project.The draft Task 3 deliverable will
be provided to the District for review within six weeks of notice to proceed.The specific timeline for
providing deliverables associated with Task 4 and Task 5 will be negotiated with the District at a
later date.This proposal assumes Task 4 and Task 5 will be completed no later than May 2017.
Northwest Hydraulic Consultants Inc.
• • -7(/
Brent C.Wolfe, PE
Principal
4
water resource specialists
—14—
General Manager
Richard H.Solbrig
• 1950 •• w
_
South Tahoe Directors
�` / Chris Cefalu
1►; James R.Jones
�...41 Randy Vogelgesang
" "/ public Utility District Kelly Sheehan
Duane Wallace
_ 1
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: February 4, 2016
ITEM- PROJECT NAME: 2014 Water Meter Installation Project
REQUESTED BOARD ACTION: (1) Approve Change Order No. 1 to Vinciguerra
Construction (Vinciguerra) in the amount of <$102,803.13>; and, (2) Authorize staff to file
a Notice of Completion with the El Dorado County Clerk.
DISCUSSION: (1) Change Order No. 1 addresses the following changes to the contract
quantities, increased work areas beyond the scope of the Contract, and credits for
work not completed.
Items A-J) During construction, the completed quantity of ten (10) bid items differed
from the quantity bid. Change Order Items A to J modify the Contract to
account for the completed quantity of bid items. The net cumulative savings to
the District for these changes in quantity is $260,108. The majority of the savings
was the result of a decrease in the number traffic rated water meter installations
completed in paved driveways and corresponding reduction in the amount of
paving required under Change Order Item D.
Item K) The original contract included $250,000 for unknown conditions in anticipation
of additional work tracked on a time and materials basis. Over the course of
construction, extra work was tracked to account for labor, equipment time, and
materials required to address unknown conditions not accounted for by contract
bid items. Based on tracking completed by the District and receipts provided by
Vinciguerra, the work performed on a time and materials basis totaled
$25,215.64, resulting in a credit to the District of$215,294.49 for work not
performed under the Contract.
Item L) Based on cost underruns noted for Items A to J and a significant credit
available as a result of limited unknown conditions work under Item K, District
staff sought to utilize available 0% financing for the project and increase the
number of 3/4" water meter installations. After confirming with the State Water
-15-
Trevor Coolidge
February 4,2016
Resources Control Board (funding agency) that the increased project area was
eligible, the District identified 196 locations not originally shown on the plans and
negotiated with Vinciguerra to pay the unit price of$1,600 per additional base
3/<" water meter installation, reflecting the awarded unit price for the item in the
2015 Meter Project, at a net cost to the District of $313,600.
Item M) During construction, 200 water meter installation locations were paid for under
Bid Item 4 for a base water meter installation, but required the materials for a
double installation, as a result of a double service location where a meter was
already in place on one of the two services or one of the services supplying a
vacant lot, not yet receiving a meter. This scenario required additional
excavation and potholing, an additional valve standpipe, and a larger valve
box than what is used on a single service. To account for the additional work
and materials, a negotiated cost of$200 per location was agreed to. The total
additional cost to the District for this item is $40,000.
Items N and 0) During construction, fewer 18" diameter traffic rated water meter lids
and frames were required than originally estimated, resulting in unused lids and
frames remaining at the end of the project. Due to the unique configuration of
the lids and frames, the District requires them as spare parts. The net cost to the
District for the remaining frames and lids is $18,999.36.
Item P) During the course of construction, the District added several work items to the
scope of services, including 196 3/4" water meter installations. Based on the time
required to complete the additional installations and the extra work
encountered during the project, staff agreed to add 37 days to the Contract
time to provide time for the contractor to complete all work.
The 2014 Water Meter Installation Project completed 1,727 water meter installations
during the 2014 and 2015 construction seasons for$3,069,981.87. This represents the
installation of 142 more 3/4" and 1" meters than was originally estimated, at a cost
savings of$102,803.13, in comparison to the awarded contract of$3,172,785. While
successful in working toward the requirement of Assembly Bill 2752 signed in 2004 that all
services be metered, challenges encountered during the course of the project
included numerous leaking curb stop valves that required replacement, meter
installations on steep slopes, locations in conflict with mature trees and locations with
extensive landscaping.
(2) With the completion of the meter installation work on August 21, 2015, and approval
of Change Order No. 1, Vinciguerra has substantially completed the requirements of
the Contract. Staff requests approval to file a Notice of Completion with the El Dorado
County Clerk, which will trigger the Stop Notice filing period.
-16-
Trevor Coolidge
February 4,2016
SCHEDULE: As soon as possible.
COSTS: <$102,803.13>
ACCOUNT NO: 2029-8562/METERS
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Change Order No. 1, Notice of Completion
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES a 4 NO
CHIEF FINANCIAL OFFICER: YES /:1P 1110
0" TO,
CHANGE ORDER NUMBER 01
*'t\"4 Project: 2014 Water Meter Installation Prosect
•
w°r.1950'� A Contractor: Vinciguerra Construction
`,c (mi 05"
Date: 01.27.2016 PO #: P27546
The Contract Shall Be Changed As Follows:
A. Amend Bid Item 5 to reflect a 54 unit decrease in the number of 1" water meter
installations, for work not performed. At the Contract rate of$1,849.00 each, the
reduction in the Contract quantity results in a credit to the District in the amount of
$99,846.00.
TOTAL FOR ITEM A IS <$99,846.00>
TOTAL FOR CHANGE ORDER NUMBER 1 IS
A+B+C+D+E+F+G+H+I+J+K+L+M+N+O+P = <$102,803.13>
Dollar Amounts Contract Time
Original Contract $3,172,785.00 150 Calendar Days
Previous Change Orders $0 0 Calendar Days
Current Contract $3,172,785.00 150 Calendar Days
THIS CHANGE ORDER <$102,803.13> 37 Calendar Days
New Contract Total $3,069,981.87 187 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of the
change(s) described, unless specifically noted in individual description(s).
Date:
Authorized By STPUD Board President
Date:
Accepted By Contractor
Date:
Reviewed By
-19-
1
B. Amend Bid Item 6 to reflect a 61 unit decrease in the number of 3/4" traffic rated
water meter installations, for work not performed. At the Contract rate of$500.00
each, the reduction in the Contract quantity results in a credit to the District in the
amount of$30,500.00.
TOTAL FOR ITEM B IS <$30,500.00>
C. Amend Bid Item 7 to reflect a 44 unit decrease in the number of 1" traffic rated water
meter installations, for work not performed. At the Contract rate of$525.00 each, the
reduction in the Contract quantity results in a credit to the District in the amount of
$23,100.00.
TOTAL FOR ITEM C IS <$23,100.00>
D. Amend Bid Item 8 to reflect a 17,997 square foot decrease in the area of 3" asphalt
patch paving, for work not performed. At the Contract rate of$6.00 per square foot,
the reduction in the Contract quantity results in a credit to the District in the amount
of$107,982.00.
TOTAL FOR ITEM D IS <$107,982.00>
E. Amend Bid Item 9 to reflect a 90 unit decrease in the number of locations requiring
groundwater dewatering, for work not performed. At the Contract rate of$150.00
each, the reduction in the Contract quantity results in a credit to the District in the
amount $13,500.00.
TOTAL FOR ITEM E IS <$13,500.00>
F. Amend Bid Item 10 Contract quantity to reflect 21 unit increase in the number
additional depth excavations completed between 61" and 76" deep. At a Contract
rate of$200.00 per unit, the additional cost to the District is $4,200.00.
TOTAL FOR ITEM F IS $4,200.00
G. Amend Bid Item 11 to reflect a 48 unit decrease in the number additional depth
excavations completed between 77" and 96" deep, for work not performed. At the
Contract rate of$300.00 each, the reduction in the Contract quantity results in a
credit to the District in the amount $14,400.00.
TOTAL FOR ITEM G IS <$14,400.00>
H. Amend Bid Item 12 Contract quantity to reflect a 106 unit increase in the number 3/"
water serve valve replacements completed. At a Contract rate of$170.00 per unit,
the additional cost to the District is $18,020.00.
TOTAL FOR ITEM H IS $18,020.00
I. Amend Bid Item 13 to reflect a 7 unit decrease in the number 1" water service valve
replacements completed, for work not performed. At the Contract rate of$200.00
each, the reduction in the Contract quantity results in a credit to the District in the
amount $1,400.00.
TOTAL FOR ITEM I IS <$1,400.00>
-20-
2
J. Amend Bid Item 14 to reflect a 24 unit increase in the number 3/" double water serve
valve replacements completed. At the Contract rate of$350.00 each, the additional
cost to the District is $8,400.00.
TOTAL FOR ITEM J IS $8,400.00
K. Amend Bid Item 16 to reflect a decrease in the unknown conditions pay item, for
work not performed. Work performed on a time and materials basis as a result of
unknown conditions totaled $34,705.51. The original contract included $250,000.00
for unknown conditions, the reduction in the Contract amount results in a credit to
the District in the amount $215,294.49 for work not performed.
TOTAL FOR ITEM K IS <$215,294.49>
L. Add Bid Item 17, including all labor, equipment, materials, and subcontractor costs
necessary to install 196 3/" meters, not shown in original plans, at a cost of
$1,600.00 each. This item addresses in full the additional work authorized by the
District to provide and install the additional water meters during 2015, per 2014
Water Meter Installation Project Revised Areas dated 7/28/2015 and email dated
1/22/2016 (attached); the additional cost to the District is $313,600.00.
TOTAL FOR ITEM L IS $313,600.00
M. Add Bid Item 18, including all labor, equipment, materials, and subcontractor costs
necessary to install 200 new B1017 double valves boxes at single meter locations,
not shown in original plans, at a cost of$200.00 each. This item addresses in full the
additional work authorized by the District to provide and install the new valve boxes
at locations not receiving new meters as part of a double service (email dated
1/13/2015 attached); the additional cost to the District is $40,000.00.
TOTAL FOR ITEM M IS $40,000.00
N. Add Bid Item 19, including all labor, equipment, materials, and subcontractor costs
necessary to deliver 73 surplus 18" diameter traffic rated water meter frames to the
District. At a unit cost of $160.92 each, including taxes, per attached invoice, the
additional cost to the District is $11,747.16.
TOTAL FOR ITEM N IS $11,747.16
O. Add Bid Item 20, including all labor, equipment, materials, and subcontractor costs
necessary to deliver 85 surplus 18" diameter traffic rated composite water meter lids
to the District. At a unit cost of $85.32 each, including taxes, per attached invoice,
the additional cost to the District is $7,252.20.
TOTAL FOR ITEM 0 IS $7,252.20.
P. Change the Contract Time, identified in Section 007200, Part 2.04 of the Contract
Specifications, from one-hundred fifty (150) days to one-hundred eighty-seven (187)
days, to account for additions to the Scope of Work. Calculation of Contract Days
-21-
3
attached. This item addresses in full additional time required to complete extra
work. No compensation is awarded due to the time extension. All additional costs for
the extra work related to this item area addressed separately.
TOTAL FOR ITEM P IS $0.00
TOTAL FOR CHANGE ORDER NUMBER 1 IS
A+B+C+D+E+F+G+H+I+J+K+L+M+N+O+P = <$102,803.13>
-22-
4
RECORDING REQUESTED BY:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTN: Heidi C. Baugh
WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
SPACE ABOVE THIS LINE FOR RECORDER'S USE
APN: NA NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property
hereinafter described.
2. The FULL NAME of the OWNER is South Tahoe Public Utility District
3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive,South Lake Tahoe, CA 96150
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase,"
or "lessee."
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with
the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property
was transferred subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7. A work of improvement on the property hereinafter described was COMPLETED on August 21, 2015.
8. The work of improvement completed is described as follows: 2014 Water Meter Installation Project.
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Vinciguerra
Construction.
10. The street address of said property is See EXHIBIT A, attached.
11. The property on which said work of improvement was completed is in the City of South Lake Tahoe
and/or the County of El Dorado, State of California, and is described as follows:
As shown in Exhibit "A" attached hereto and made a part hereof.
DATE: February 4,2016
SIGNATURE OF OWNER OR AGENT OF OWNER
Randy Vogelgesang,Board President
VERIFICATION FOR INDIVIDUAL OWNER:
I,the undersigned,declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid
interest or estate in the property described in the above notice;that I have read said notice,that I know and understand the contents
thereof,and the facts stated therein are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE PUBLIC UTILITY DISTRICT
I,the undersigned,declare under penalty of perjury under the laws of the State of California that I am the Board President
of the aforesaid interest or estate in the property described in the above notice;that I have read the said notice,that I know and
understand the contents thereof,and that the facts stated therein are true and correct.
February 4, 2016 at South Lake Tahoe, CA
DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER
Randy Vogelgesang,Board President
-23-
EXHIBIT "A"
NOTICE OF COMPLETION
2014 Water Meter Installation Project
The worked performed included the provision and installation of 1,727 residential
water meter installations including 3/4" and 1" meters, radio read units, meter pits,
insulation pads, extensions, metal frames, concrete collars, lids, connections to
existing water services, valve boxes, service valve replacements, paving
restoration, site restorations and other related work.
The work was located within the South Tahoe Public Utility District's boundaries
in multiple residential areas in the City of South Lake Tahoe, and El Dorado
County, California. Work was within the public right-of-way and on adjacent
private property accessible per the District's Administrative Code. Meter locations
included paved, unpaved, landscaped, and non-landscaped areas.
///
///
NOTICE OF COMPLETION
2014 Water Meter Installation Project
EXHIBIT"A"
-24-
se�ec . 1950 . watep
South
Public Utility District
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the
Notice of Completion that was approved by the Board of Directors of the South
Tahoe Public Utility District, County of El Dorado, State of California, and
executed by Board President, Randy Vogelgesang.
Date Approved:
Certified by:
Melonie Guttry, Clerk of the Board
-25-
General Manager
Richard H.Solbrig
• 19510 • Iv Directors
4tile "_ / South Ta h o Chris CeFalu
i ' Tahoe James R.Jones
Randy Vogelgesang
�- :mow
Public Utility District
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: February 4, 2016
ITEM- PROJECT NAME: Liability Claim against South Tahoe Public Utility District
received from Gregory and Valerie Manuel
REQUESTED BOARD ACTION: Reject claim against the District in the amount of$2,895+
for damages to Gregory and Valerie Manuel's property
DISCUSSION: Gregory and Valerie Manuel filed a claim against the District in the
amount of$2,895+ for erosion to their property. The Manuel's claim that they are
absentee homeowners and discovered a mud slide blocking their garage doors and
severe erosion under their porch on July 10, 2015. District staff and Carl Warren &
Company investigated this claim and discovered that District employees were not in
the area during that time doing work which would have caused this damage. It is
recommended from Carl Warren & Company, insurance adjusters, to reject the claim.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: p CATEGORY: Water
GENERAL MANAGER: YES 49 W.q NO
CHIEF FINANCIAL OFFICER: YES NO
—27—
S�VSH TAH�F
�r�ewes . 1950 • Y'1sI�
tic UTILITY law
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla,Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
January 21, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in regular session at 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: Directors, Jones, Sheehan and Wallace
Absent: President Vogelgesgang, Director Cefalu
Staff: Paul Hughes, Richard Solbrig, Gary Kvistad, Melonie Guttry, Shannon Cotulla, Marla Sharp, Tim
Bledsoe, Doug Van Gorden, Jim Hilton, Cliff Bartlett, Donielle Morse, Steve Caswell, Brian Bartlett, Ivo
Bersohn, Trevor Coolidge, John Thiel
CONSENT CALENDAR:
Moved Wallace /Second Jones/Vogelgesang Excused/ Cefalu Absent/ Jones Yes /Sheehan Yes /
Wallace Yes to approve the Consent Calendar as presented.
a. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM CAREN
SIMMONS
(Tim Bledsoe, Manager of Customer Service)
Rejected claim as recommended by Carl Warren & Company
b. TAHOE KEYS SEWER PUMP STATION, 275 KW GENERATOR
(Randy Curtis,Manager of Field Operations and Cliff Bartlett, Equipment Repair Supervisor)
Authorized staff to go out to bid for one MTU 275 kW Generator
c. 2015/2016 BUDGETED VEHICLE PURCHASE, 3/4 TON DODGE PICK-UP TRUCK WITH UTILITY BODY
(Randy Curtis, Manager of Field Operations and Cliff Bartlett, Equipment Repair Supervisor)
Approved the purchase of one (1) 3/4 ton Dodge pick-up from the State of California
competitive Bid Contract #1-14-23-20A in the estimated amount of$30,193.27
-29-
REGULAR BOARD MEETING MINUTES-January 21,2016 PAGE-2
d. SEASONAL HELP FOR UNDERGROUND REPAIR, SEWER
(Doug VanGorden,Supervisor, Underground Repair,Sewer and Randy Curtis, Manager of Field Operations)
Approve direct hiring of two seasonal employees for Underground Repair, Sewer in the
estimated amount of$33,853
e. REGULAR BOARD MEETING MINUTES: December 17, 2015
(Melonie Guttry, Executive Services Manager/Board Clerk)
Approved December 17, 2015, Minutes
ITEMS FOR BOARD ACTION
a. South Y Extraction Well Suitability Investigation (Ivo Bergsohn, Hydrogeologist)
Staff provided an overview of the suitability investigation project. El Dorado County funds are
being used to fund this project with a 50% match. Proposition 1 funds for groundwater may
also be available later this year.
Moved Jones /Second Wallace / Vogelgesang Excused /Cefalu Absent/Jones Yes /
Sheehan Yes / Wallace Yes to accept the alternate Cost Proposal from GEI Consultants to
provide engineering services for the South Y Extraction Well Suitability Investigation Project.
b. Mutual Aid and Assistance Agreement with Tahoe Keys Property Owner's Association (Tim
Bledsoe,Manager of Customer Service)
Staff gave an overview of the proposed Tahoe Keys Property Owner's Association Mutual Aide
Agreement. This Agreement is a recommendation to the Tahoe Keys by the State Water
Resources Control Board. This Agreement is very similar to the Lukins' Agreement, with one
main difference, that Lukins' intertie is open and the Tahoe Keys intertie is closed. This
Agreement is on a 12 month time limit, which may be extended if needed. The Agreement
includes a 90 day out clause and staff explained that if both the Tahoe Keys and Lukins
Agreements were used at the same time, the District may need to bring standby wells online.
There are provisions in the Agreement to shut the intertie if needed.
Moved Jones/Second Wallace / Vogelgesang Excused /Cefalu Absent/Jones Yes /Sheehan
Yes/ Wallace Yes to approve a Mutual Aide and Assistance Agreement between South Tahoe
Public Utility District and the Tahoe Keys Property Owners Association.
c. Waste Water Treatment Plant Emergency Generator Replacement Project
(Stephen Caswell,Senior Engineer)
Staff provided an overview of the project. The current generator does not meet the Tier 2 air
quality regulations and the District must have a new operational generator by the year 2020.
Moved Jones /Second Sheehan / Vogelgesang Excused / Cefalu Absent/Jones Yes/
Sheehan Yes/Wallace Yes to authorize Task Order No. 8 to HDR, Inc., in the amount of
$548,386 for engineering services for the design of the Waste Water Treatment Plant
Emergency Generator Replacement Project and amend Task Order No. 7 to HDR reducing the
total to $91,708.
d. State Water Resources Control Board Meters Loan (Richard Solbrig,General Manager)
The Board reviewed the latest meter loan proposal from the State Water Resources Control
Board (SWRCB). Staff explained the latest proposal offered to the District which is a 30 year
loan at 1.8% interest with a $2.5 million grant for principal forgiveness. In addition, there is a 20
year term option, which increases the anni payment and could potentially create problems
REGULAR BOARD MEETING MINUTES-January 21, 2016 PAGE-3
for future District borrowings. Staff's recommendation is to accept the longer term 30 year
loan, which does cost more, but provides more flexibility. The District is prepared to send a
letter to SWRCB stating if they issue a new contract with the terms as proposed, the District is
prepared to sign it and withdrawal the appeal. Otherwise, the District will continue with the
appeal to the SWRCB. The District would not need to start making payments on the principal
until the projects are complete, but the payments on the interest would begin at the contract
start. Richard has been in contact with John Mills, who agrees with this recommended
approach to the loan.
Moved Wallace /Second Sheehan / Vogelgesang Excused /Cefalu Absent/Jones Yes/
Sheehan Yes/Wallace Yes to authorize staff to accept the new offer of 30 years at 1.8%
interest including a $2.5 million grant principal forgiveness, or lower as possibly negotiated, with
the ability to drop our appeal if deemed acceptable.
f. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan /Second Jones /Vogelgesang Excused / Cefalu Absent /Jones Yes /Sheehan
Yes/ Wallace Yes to approve Payment of Claims in the amount of$1,629,131.84.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Jones reported the District is nearing completion of the aeration basin project, and a tour
may be scheduled in the near future.
BOARD MEMBER REPORTS:
Director Jones reported he attended the Employee Communications Committee meeting this
morning and there was discussion regarding the loop road and associated costs to move the utilities.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Nothing to report.
GENERAL MANAGER REPORT: Richard Solbrig reported on several items:
• The State Water Resource Control Board is looking at continuing current conservation
regulations and the District has submitted comment letters regarding these regulations.
• The District received a water conservation warning letter from the state indicating the District is
within 4% of our target for June through November. The letter does not require a response from
the District.
STAFF/ATTORNEY REPORTS:
Staff reported the District is mandated to monitor lead levels every 3 years and is required to test at
30 different locations. The District actually tests at 92 different locations in our system that is
conducted through water taps at resident homes. If the 90th percentile indicates 15 parts per billion or
higher for lead, then the District must take action for lead issues in our system. The District's 90th
percentile test was a 2.5 parts per billion, which is the detection limit for lead in drinking water. This
indicates the District's water supply has very little lead.
Staff reported the Lake Tahoe Restoration Act has moved out of committee to the senate.
-31-
REGULAR BOARD MEETING MINUTES-January 21,2016 PAGE-4
An open house is scheduled at Lake Tahoe Resort Hotel on January 26th regarding the Highway 50
loop road planning. Staff has had some conversations with Tahoe Transportation District regarding
the project.
ADJOURNMENT: 3:07 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
-32-
General Manager
Richard H.Solbrig
• 1950_• w Directors
ill x �' '
SouthCefalu
TahoeV James R.Jones
_ Randy Vogelgesang
^ /� public Utility District Kelly Sheehan
/ Duane Wallace
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•wwwstpud.u5
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Melonie Guttry, Executive Services Manager/Board Clerk
MEETING DATE: February 4, 2016
ITEM- PROJECT NAME: El Dorado County Water Agency Board of Directors
Purveyor Representatives
REQUESTED BOARD ACTION: (1) Appoint Director to serve as purveyor representative;
(2) Appoint Director to serve as alternate; and (3) Adopt Resolution No. 3008-16
supporting the appointments.
DISCUSSION: The Water Code was amended in 2002 by S. B. 428, which restructured
the Agency's Board of Directors to allow two water purveyors to sit as Board members.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES .42_ 49 NO
el-
CHIEF FINANCIAL OFFICER: YES NO
-33-
1 RESOLUTION NO. 3008-16
2 A RESOLUTION BY THE BOARD OF DIRECTORS OF THE
3 SOUTH TAHOE PUBLIC UTILITY DISTRICT
APPOINTING MEMBERS OF THE BOARD OF DIECTORS TO
4 SERVE AS WATER PURVEYOR REPRESENTATIVE AND ALTERNATE ON THE
5 EL DORADO COUNTY WATER AGENCY BOARD OF DIRECTORS
6 WHEREAS, Senate Bill 428 (Oiler), which became law on January 1, 2002,
7 amended Section 33 of the El Dorado County Water Agency to reconstitute the Board
8 of Directors to allow two water purveyors to sit as El Dorado County Water Agency
9 Board Members; and
WHEREAS, one purveyor representative shall be appointed from El Dorado
10
Irrigation District (EID), Georgetown Divide Public Utility District and Grizzly Flats
11
Community Service District and would serve two years (EID is guaranteed a seat on the
12 Board at least once very four-year period); and
13 WHEREAS, one purveyor representative is to be chosen by and from among the
14 South Tahoe Public Utility District and Tahoe City Public Utility District directors, and
15 would serve for four years.
16 NOW, THEREFORE BE IT RESOLVED AS FOLLOWS:
17 1. The Board of Directors of the South Tahoe Public Utility District appoints Board
18 Director to serve as purveyor representative on the El Dorado County
19 Water Agency Board of Directors, effective , 2016.
2. The Board of Directors of the South Tahoe Public Utility District appoints Board
20
Director , to serve as the alternate to the purveyor representative
21 listed above.
22
WE,THE UNDERSIGNED, do hereby certify that the above and foregoing
23
resolution was duly and regularly adopted and passed by the Board of Directors of the
24
South Tahoe Public Utility District at a regular meeting duly held on the 4th day of
25
February, 2016, by the following vote:
26
AYES:
27
NOES:
28
ABSENT:
29
30
-35-
1
Randy Vogelgesang, Board President
2
ATTEST:
3
4
5
Melonie Guttry, Clerk of the Board
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Resolution No.3008-16
21 Page 2
22
23
24
25
26
27
28
29
30
-36-
PAYMENT OF CLAIMS
FOR APPROVAL
February 4, 2016
Payroll 1/19/16 513,189.92
Total Payroll 513,189.92
ADP & Insight eTools 2,926.18
AFLAC/WageWorks claims and fees 8,174.70
BBVA Compass Bank 0.00
BHFS legal services 14,964.41
CaIPERS liability payment 0.00
CDS health care payments 23,004.81
Total Vendor EFT 49,070.10
Accounts Payable Checks-Sewer Fund 548,791.65
Accounts Payable Checks-Water Fund 108,169.82
Total Accounts Payable 656,961.47
Grand Total 1,219,221.49
Payroll EFTs & Checks 01/19/16
EFT CA Employment Taxes & W/H 23,811.84
EFT Federal Employment Taxes & W/H 128,841.05
EFT CaIPERS Contributions 62,496.98
EFT Great West Deferred Comp 21,459.40
EFT Stationary Engineers Union Dues 2,475.52
EFT Retirement Health Savings 0.00
EFT United Way Contributions 200.00
EFT Employee Direct Deposits 226,037.23
CHK Employee Garnishments 1,942.46
CHK Employee Paychecks 45,925.44
Total 513,189.92
-37-
PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type
A-1 CHEMICAL INC GEN&ADMIN JANIT/SUPPLY INV 1000-0422 706.32
Check Total: 706.32 AP-00092411 MW
AESSEAL INC HEAVY MAINT RAS PUMP 1004-8610 797.22
Check Total: 797.22 AP-00092412 MW
AIRGAS USA LLC GEN&ADMIN SHOP SUPP INV 1000-0421 349.66
AIRGAS USA LLC GEN&ADMIN SMALL TOOLS INV 1000-0423 493.65
AIRGAS USA LLC GEN&ADMIN SAFETY INVENTORY 1000-0425 201.40
Check Total: 1.044.71 AP-00092413 MW
ALPEN SIERRA COFFEE GEN&ADMIN OFC SUPPLY ISSUE 1000-6081 261.00
Check Total: 261.00 AP-00092414 MW
ALSBURY,MARY INFORMATION TECH TRAVEUMEETINGS 1037-6200 10.00
ALSBURY,MARY CUSTOMER SERVICE TRAVEUMEETINGS 1038-6200 5.00
ALSBURY,MARY INFORMATION TECH TRAVEUMEETINGS 2037-6200 10.00
ALSBURY,MARY CUSTOMER SERVICE TRAVEUMEETINGS 2038-6200 5.00
w Check Total: 30.00 AP 00092415 MW
AMERICAN BANKERS INS CO GEN&ADMIN INSURANCE PPD 1000-0301 12,870.00
AMERICAN BANKERS INS CO GEN&ADMIN INSURANCE PPD 2000-0301 12,870.00
Check Total: 25.740.00 AP-00092416 MW
AMERIPRIDE UNIFORM SERVICES GEN&ADMIN UNIFORM PAYABLE 1000-2518 975.65
Check Total: 975,65 AP-00092417 MW
ANATOL HOLDING LIMITED CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 100.00
Check Total: 100.00 AP-00092418 MW
ASTRIX SOFTWARE LABORATORY SERVICE CONTRACT 1007-6030 3,238.50
ASTRIX SOFTWARE LABORATORY SERVICE CONTRACT 2007-6030 3,238.50
Check Total: 6.477.00 AP-00092419 MW
AT&T/CALNET 3 GEN&ADMIN TELEPHONE 1000-6310 19.70
AT&T/CALNET 3 PUMPS TELEPHONE 1002-6310 62.68
AT&T/CALNET 3 OPERATIONS TELEPHONE 1006-6310 36.14
AT&T/CALNET 3 GEN&ADMIN TELEPHONE 2000-6310 19.69
AT&T/CALNET 3 PUMPS TELEPHONE 2002-6310 23.78
Check Total: 161.99 AP-00092420 MW
User: THERESA-Theresa Sherman Page: 1 Current Date: 01/28/2016
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PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type
AWWA HUMAN RESOURCES SUBSCRIPTIONS 1022-4830 112.65
AWWA HUMAN RESOURCES SUBSCRIPTIONS 2022-4830 112.65
Check Total: 225.30 AP-00092421 MW
BARTLETT,BRIAN INFORMATION TECH TRAVEUMEETINGS 1037-6200 69.02
BARTLETT,BRIAN CUSTOMER SERVICE TRAVEUMEETINGS 1038-6200 34.51
BARTLETT,BRIAN INFORMATION TECH TRAVEL/MEETINGS 2037-6200 69.01
BARTLETT,BRIAN CUSTOMER SERVICE TRAVEUMEETINGS 2038-6200 34.50
Check Total: 207.04 AP-00092422 MW
BAUGH,HEIDI ENGINEERING TRAVEL/MEETINGS 1029-6200 56.48
BAUGH,HEIDI ENGINEERING TRAVEUMEETINGS 2029-6200 56.47
Check Total: 112.95 AP-00092423 MW
BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 1022-4405 116.00
BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 2022-4405 116.00
Check Total: 232.00 AP-00092424 MW
BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006-6652 2,906.54
i Check Total: 2.906.54 AP-00092425 MW
w
BINO4v1ATERIALS DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 176.62
Check Total: 176,62 AP-00092426 MW
BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 1037-4405 753.08
BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 1038-4405 754.80
BLUE RIBBON TEMP PERSONNEL FINANCE CONTRACT SERVICE 1039-4405 100.57
BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 2037-4405 753.08
BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 2038-4405 754.80
BLUE RIBBON TEMP PERSONNEL FINANCE CONTRACT SERVICE 2039-4405 100.55
Check Total: 3.216.88 AP-00092427 MW
CDS GROUP HEALTH GEN&ADMIN DENTAL SLF INS 1000-2536 877.70
Check Total: S77.70 AP-00092428 MW
CDW-G CORP INFORMATION TECH STRAT PLAN IMP 1037-8186 4.07
Check Total: 4.07 AP-00092429 MW
CINTAS CORP GEN&ADMIN SAFETY/EQUIP/PHY 1000-6075 604.88
Check Total: 604.88 AP-00092430 MW
User: THERESA-Theresa Sherman Page: 2 Current Date: 01/28/2016
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PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type
CONTROLCO AUTOMATION INC ELECTRICAL SHOP BUILDINGS 1003-6041 713.97
Check Total: 713.97 AP-00092431 MW
CPI INTERNATIONAL LABORATORY LAB SUPPLIES 1007-4760 687.60
CPI INTERNATIONAL LABORATORY LAB SUPPLIES 2007-4760 693.96
Check Total: 1.381.56 AP-00092432 MW
CWEA UNDERGROUND REP DUES/MEMB/CERT 1001 -6250 86.00
CWEA HEAVY MAINT TRAVEL/MEETINGS 1004-6200 170.00
Check Total: 256.00 AP-00092433 MW
DIY HOME CENTER PUMPS SHOP SUPPLIES 1002-6071 81.14
DIY HOME CENTER PUMPS SMALL TOOLS 1002-6073 98.26
DIY HOME CENTER ELECTRICAL SHOP RADIO-RPRS/RPLCM 1003-6056 32.54
DIY HOME CENTER HEAVY MAINT SECONDARY EQUIP 1004-6022 16.93
DIY HOME CENTER UNDERGROUND REP SMALL TOOLS 2001 -6073 9.70
DIY HOME CENTER PUMPS SHOP SUPPLIES 2002-6071 81.14
DIY HOME CENTER PUMPS SMALL TOOLS 2002-6073 98.25
Check Total: 417.96 AP-00092434 MW
EL D?RADO COUNTY EQUIPMENT REP GENERATORS 1005-6013 344.00
Check Total: 344.00 AP-00092435 MW
ENCO MFG CO. HEAVY MAINT SHOP SUPPLIES 1004-6071 529.06
Check Total: 529.06 AP-00092436 MW
ENS RESOURCES INC PUBLIC OUTREACH CONTRACT SERVICE 1027-4405 16.25
ENS RESOURCES INC PUBLIC OUTREACH CONTRACT SERVICE 2027-4405 16.25
Check Total: 32.50 AP-00092437 MW
ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 1007-4760 38.12
ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 2007-4760 38.12
Check Total: 76.24 AP-00092438 MW
ETS LABORATORY MONITORING 1007-6110 1,227.50
Check Total: 1.227.50 AP-00092439 MW
EUROFINS EATON ANALYTICAL INC LABORATORY MONITORING 1007-6110 120.00
EUROFINS EATON ANALYTICAL INC LABORATORY-ARHD3 TRTMT EXP MONITORING 2007-6110-AH3EXP 40.00
Check Total: 160.00 AP-00092440 MW
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PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type
EVOQUA WATER TECHNOLOGIES LLC LABORATORY SERVICE CONTRACT 1007-6030 119.44
EVOQUA WATER TECHNOLOGIES LLC LABORATORY SERVICE CONTRACT 2007-6030 119.46
Check Total: 238.90 AP-00092441 MW
FARR CONSTRUCTION GEN&ADMIN-AERATION BASIN 1 CONST RETAINAGE 1000-2605-AB1RHB -8,542.81
FARR CONSTRUCTION GEN&ADMIN-PR CLARIF 2 RHB CONST RETAINAGE 1000-2605-PC2RHB -1,959.59
FARR CONSTRUCTION ENGINEERING-AERATION BASIN 1 AER BSN1 REHAB 1029-8502-ABIRHB 170,856.32
FARR CONSTRUCTION ENGINEERING-PR CLARIF 2 RHB PR CLRF2 REHAB 1029-8521 -PC2RHB 39,191.80
Check Total: 199.545.72 AP-00092442 MW
FERGUSON ENTERPRISES INC HEAVY MAINTENANC BUILDINGS 2004-6041 1.86
FERGUSON ENTERPRISES INC EQUIPMENT REPAIR GENERATORS 2005-6013 12.77
Check Total: 14.63 AP-00092443 MW
FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007-4760 30.13
FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007-4760 30.11
Check Total: 60.24 AP-00092444 MW
FLYERS ENERGY LLC GEN&ADMIN GASOLINE INV 1000-0415 4,974.97
FLYgRS ENERGY LLC DIAMOND VLY RNCH GASOLINE 1028-4610 431.63
FLYERS ENERGY LLC DIAMOND VLY RNCH DIESEL 1028-4620 244.51
Check Total: 5.651.11 AP-00092445 MW
GLOBAL DATA SPECIALISTS ELECTRICAL SHOP BUILDINGS 1003-6041 437.00
Check Total: 437.00 AP-00092446 MW
GRAINGER PUMPS PUMP STATIONS 1002-6051 375.00
GRAINGER ELECTRICAL SHOP PUMP STATIONS 1003-6051 356.18
GRAINGER PUMPS PUMP STATIONS 2002-6051 375.00
GRAINGER ELECTRICAL SHOP WELLS 2003-6050 72.71
GRAINGER ELECTRICAL SHOP PUMP STATIONS 2003-6051 449.84
Check Total: 1.628.73 AP-00092447 MW
GROVE MADSEN INDUSTRIES INC ELECTRICAL SHOP PUMP STATIONS 1003-6051 117.68
Check Total: 117.68 AP-00092448 MW
HAAS,GREG CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 104.96
Check Total: 104.96 AP-00092449 MW
HACH CO ELECTRICAL SHOP FILTER EQ/BLDG 1003-6023 953.50
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PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type
Check Total: 953.50 AP-00092450 MW
IDEMA,DARREN ELECTRICAL SHOP TRAVEUMEETINGS 1003-6200 122.00
Check Total: 122.00 AP-00092451 MW
INFOSEND INC CUSTOMER SERVICE SERVICE CONTRACT 1038-6030 230.71
INFOSEND INC CUSTOMER SERVICE SERVICE CONTRACT 2038-6030 230.71
Check Total: 461.42 AP-00092452 MW
INSITE LAND SURVEYS ENGINEERING-TALLAC SWR XNG TAL CRK SW CRSNG 1029-7014-TLCXNG 1,000.00
Check Total: 1.000.00 AP-00092453 MW
INTEGRITY LOCKSMITH PUMPS PUMP STATIONS 2002-6051 103.44
Check Total: 103.44 AP-00092454 MW
KIMBALL MIDWEST HEAVY MAINT SHOP SUPPLIES 1004-6071 64.76
Check Total: 64.76 AP-00092455 MW
LAKE TAHOE COMMUNITY COLLEGE HUMAN RESOURCES STAFF DEVELOPMEN 1022-6225 1,470.00
LAKE TAHOE COMMUNITY COLLEGE HUMAN RESOURCES STAFF DEVELOPMEN 2022-6225 1,470.00
Check Total: 2.940.00 AP-00092456 MW
LANIEN,STEPHEN CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 100.00
N
Check Total: 100.00 AP-00092457 MW
LIBERTY UTILITIES GEN&ADMIN ELECTRICITY 1000-6330 80,773.36
LIBERTY UTILITIES GEN&ADMIN ST LIGHTING EXP 1000-6740 1,687.25
LIBERTY UTILITIES GEN&ADMIN ELECTRICITY 2000-6330 25,573.22
Check Total: 108.033.83 AP-00092458 MW
LILLY'S TIRE SERVICE INC UNDERGROUND REP MOBILE EQUIP 2001 -6012 92.50
Check Total: 92.50 AP-00092459 MW
MANNA CONSULTING FINANCE CONTRACT SERVICE 1039-4405 250.00
MANNA CONSULTING FINANCE CONTRACT SERVICE 2039-4405 250.00
Check Total: 500.00 AP-00092460 MW
MC MASTER CARR SUPPLY CO PUMPS BUILDINGS 1002-6041 199.72
MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 1002-6071 25.45
MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 1002-6073 58.60
MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 2002-6071 13.72
MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 2002-6073 58.59
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PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Description Acct#/Proj Code AmountCheck Num Type
Check Total: 356.08 AP-00092461 MW
MESA LAB LABORATORY LAB SUPPLIES 1007-4760 77.80
MESA LAB LABORATORY LAB SUPPLIES 2007-4760 77.78
Check Total: 155.58 AP-00092462 MW
NATIONSTAR MTG LLC GEN&ADMIN UB SUSPENSE 1000-2002 195.62
NATIONSTAR MTG LLC GEN&ADMIN UB SUSPENSE 2000-2002 228.83
Check Total: 424.45 AP-00092463 MW
NEOGOV HUMAN RESOURCES SERVICE CONTRACT 1022-6030 1,800.00
NEOGOV HUMAN RESOURCES SERVICE CONTRACT 2022-6030 1,800.00
Check Total: 3.600.00 AP-00092464 MW
NEVADA SYS HIGHER ED,Regents ENGINEERING-GRDWTR MODEL UPD CONTRACT SERVICE 2029-4405-15W003 17,997.86
Check Total: 17.997.86 AP-00092465 MW
NEVADA TRUCK DRIVING SCHOOL DIAMOND VLY RNCH TRAVEUMEETINGS 1028-6200 2,825.50
Check Total: 2.825.50 AP-00092466 MW
NORTHWEST HYD CONSULT INC ENGINEERING-TALLAC SWR XNG TAL CRK SW CRSNG 1029-7014-TLCXNG 275.49
I Check Total: 275.49 AP-00092467 MW
w
PRAUL,CHAD GEN&ADMIN UB SUSPENSE 1000-2002 25.34
PRAUL,CHAD GEN&ADMIN UB SUSPENSE 2000-2002 25.34
Check Total: 50.68 AP-00092468 MW
PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004-6071 173.49
PRAXAIR 174 LABORATORY LAB SUPPLIES 1007-4760 31.70
PRAXAIR 174 UNDERGROUND REP SMALL TOOLS 2001 -6073 128.85
PRAXAIR 174 UNDERGROUND REP SAFETY/EQUIP/PHY 2001 -6075 64.40
PRAXAIR 174 LABORATORY LAB SUPPLIES 2007-4760 31.70
Check Total: 430.14 AP-00092469 MW
SHERIDAN,JOHN OPERATIONS DUES/MEMB/CERT 1006-6250 81.00
Check Total: 81.00 AP-00092470 MW
SHERMAN,THERESA INFORMATION TECH TRAVEUMEETINGS 1037-6200 6.49
SHERMAN,THERESA CUSTOMER SERVICE TRAVEUMEETINGS 1038-6200 3.24
SHERMAN,THERESA FINANCE TRAVEUMEETINGS 1039-6200 89.27
SHERMAN,THERESA INFORMATION TECH TRAVEUMEETINGS 2037-6200 6.49
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PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type
SHERMAN,THERESA CUSTOMER SERVICE TRAVEUMEETINGS 2038-6200 3.24
SHERMAN,THERESA FINANCE TRAVEUMEETINGS 2039-6200 89.26
Check Total: 197.99 AP-00092471 MW
SIERRA CHEMICAL CO OPERATIONS HYPOCHLORITE 1006-4755 3,035.48
Check Total: 3.035,48 AP-00092472 MW
SIERRA FUND,THE ENGINEERING-INT RGNL WTR MGT CONTRACT SERVICE 2029-4405-IRWMPL 18,405.00
Check Total: 18.405.00 AP-00092473 MW
SIERRA NEVADA MEDIA GROUP HUMAN RESOURCES ADS/LGL NOTICES 1022-4930 766.49
SIERRA NEVADA MEDIA GROUP FINANCE ADS/LGL NOTICES 1039-4930 369.44
SIERRA NEVADA MEDIA GROUP HUMAN RESOURCES ADS/LGL NOTICES 2022-4930 766.49
SIERRA NEVADA MEDIA GROUP FINANCE ADS/LGL NOTICES 2039-4930 369.44
Check Total: 2.271.86 AP-00092474 MW
SILVERS HR LLC HUMAN RESOURCES STAFF DEVELOPMEN 1022-6225 1,259.96
SILVERS HR LLC HUMAN RESOURCES STAFF DEVELOPMEN 2022-6225 1,259.95
Check Total: 2.519,91 AP-00092475 MW
SNAP ON TOOLS EQUIPMENT REP SMALL TOOLS 1005-6073 282.29
SNAIiON TOOLS EQUIPMENT REPAIR SMALL TOOLS 2005-6073 282.28
Check Total: 564.57 AP-00092476 MW
SOUNDPROS INC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 49.00
SOUNDPROS INC PUBLIC OUTREACH-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 49.00
Check Total: 98.00 AP-00092477 MW
SOUTHWEST GAS GEN&ADMIN NATURAL GAS 1000-6350 180.54
SOUTHWEST GAS GEN&ADMIN NATURAL GAS 2000-6350 254.88
Check Total: 435.42 AP-00092478 MW
TAHOE DIESEL SERVICE EQUIPMENT REP AUTOMOTIVE 1005-6011 145.40
Check Total: 145.40 AP-00092479 MW
TAHOE MOUNTAIN NEWS CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 170.00
Check Total: 170.00 AP-00092480 MW
TAHOE SAND&GRAVEL UNDERGROUND REP PIPE/CVRS/MHLS 2001 -6052 5,147.33
Check Total: 5.147.33 AP-00092481 MW
THOMAS HAEN CO INC GEN&ADMIN-DVR IRRIG IMPRVS CONST RETAINAGE 1000-2605-DVRIIP -6,946.41
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PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type
THOMAS HAEN CO INC GEN&ADMIN-LPPS PWR/CTRLS CONST RETAINAGE 1000-2605-LPPOWR -15,441.55
THOMAS HAEN CO INC ENGINEERING-DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029-8161 -DVRIIP 69,464.03
THOMAS HAEN CO INC ENGINEERING-LPPS PWR/CTRLS LPPS PWR/CTR UPG 1029-8330-LPPOWR 154,415.49
Check Total: 201.491.56 AP-00092482 MW
U S BANK CORPORATE GEN&ADMIN SUSPENSE 1000-2504 262.98
U S BANK CORPORATE UNDERGROUND REP PIPE/CVRS/MHLS 1001 -6052 10.00
U S BANK CORPORATE ELECTRICAL SHOP TRAVEUMEETINGS 1003-6200 369.60
U S BANK CORPORATE ELECTRICAL SHOP DUES/MEMB/CERT 1003-6250 91.00
U S BANK CORPORATE HEAVY MAINT TRAVEUMEETINGS 1004-6200 49.69
U S BANK CORPORATE HEAVY MAINT BIOSOL EQUP/BLDG 1004-6653 657.32
U S BANK CORPORATE OPERATIONS LAB SUPPLIES 1006-4760 110.81
U S BANK CORPORATE OPERATIONS OFFICE SUPPLIES 1006-4820 156.18
U S BANK CORPORATE OPERATIONS LABORATORY EQUIP 1006-6025 680.40
U S BANK CORPORATE OPERATIONS TRAVEUMEETINGS 1006-6200 118.80
U S BANK CORPORATE OPERATIONS BIOSOL EQUP/BLDG 1006-6653 60.00
U S BANK CORPORATE LABORATORY LAB SUPPLIES 1007-4760 105.03
U S�j NK CORPORATE LABORATORY LABORATORY EQUIP 1007-6025 337.50
U S BANK CORPORATE BOARD OF DIR TRAVEUMEETINGS 1019-6200 724.70
U S BANK CORPORATE BOARD OF DIR SUPPLIES 1019-6520 28.35
U S BANK CORPORATE ADMINISTRATION TRAVEUMEETINGS 1021 -6200 88.86
U S BANK CORPORATE ADMINISTRATION INCNTV&RCGNTN 1021 -6621 1,164.13
U S BANK CORPORATE HUMAN RESOURCES SAFETY PROGRAMS 1022-6079 175.50
U S BANK CORPORATE HUMAN RESOURCES PERSONNEL EXPENS 1022-6670 12.23
U S BANK CORPORATE DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 418.89
U S BANK CORPORATE DIAMOND VLY RNCH TRAVEUMEETINGS 1028-6200 260.84
U S BANK CORPORATE DIAMOND VLY RNCH DUES/MEMB/CERT 1028-6250 334.00
U S BANK CORPORATE ENGINEERING GASOLINE 1029-4610 115.55
U S BANK CORPORATE ENGINEERING OFFICE SUPPLIES 1029-4820 23.22
U S BANK CORPORATE ENGINEERING TRAVEL/MEETINGS 1029-6200 33.94
U S BANK CORPORATE INFORMATION TECH OFFICE SUPPLIES 1037-4820 125.46
U S BANK CORPORATE INFORMATION TECH SUBSCRIPTIONS 1037-4830 239.00
U S BANK CORPORATE INFORMATION TECH DIST.COMP SPPLIS 1037-4840 471.82
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PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type
U S BANK CORPORATE INFORMATION TECH SERVICE CONTRACT 1037-6030 39.97
U S BANK CORPORATE INFORMATION TECH TRAVEUMEETINGS 1037-6200 587.48
U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 1038-4820 1,898.10
U S BANK CORPORATE CUSTOMER SERVICE TRAVEUMEETINGS 1038-6200 76.60
U S BANK CORPORATE CUSTOMER SERVICE SUPPLIES 1038-6520 9.98
U S BANK CORPORATE FINANCE OFFICE SUPPLIES 1039-4820 5.40
U S BANK CORPORATE FINANCE TRAVEUMEETINGS 1039-6200 207.50
U S BANK CORPORATE FINANCE SUPPLIES 1039-6520 9.50
U S BANK CORPORATE UNDERGROUND REP TRAVEUMEETINGS 2001 -6200 25.08
U S BANK CORPORATE ELECTRICAL SHOP TRAVEUMEETINGS 2003-6200 369.60
U S BANK CORPORATE LABORATORY LAB SUPPLIES 2007-4760 105.02
U S BANK CORPORATE LABORATORY LABORATORY EQUIP 2007-6025 337.50
U S BANK CORPORATE BOARD OF DIR TRAVEUMEETINGS 2019-6200 1,091.93
U S BANK CORPORATE BOARD OF DIR SUPPLIES 2019-6520 28.34
U S BANK CORPORATE ADMINISTRATION TRAVEUMEETINGS 2021 -6200 88.85
U S BANK CORPORATE ADMINISTRATION INCNTV&RCGNTN 2021 -6621 1,164.13
i
U S 1 4NK CORPORATE HUMAN RESOURCES SAFETY PROGRAMS 2022-6079 175.50
U S IgANK CORPORATE HUMAN RESOURCES PERSONNEL EXPENS 2022-6670 12.23
U S BANK CORPORATE ENGINEERING GASOLINE 2029-4610 115.55
U S BANK CORPORATE ENGINEERING OFFICE SUPPLIES 2029-4820 23.22
U S BANK CORPORATE ENGINEERING-SOY GRNDWATER TRAVEUMEETINGS 2029-6200-15W009 19.68
U S BANK CORPORATE ENGINEERING TRAVEUMEETINGS 2029-6200 2,040.49
U S BANK CORPORATE INFORMATION TECH OFFICE SUPPLIES 2037-4820 125.46
U S BANK CORPORATE INFORMATION TECH SUBSCRIPTIONS 2037-4830 239.00
U S BANK CORPORATE INFORMATION TECH DIST.COMP SPPLIS 2037-4840 471.81
U S BANK CORPORATE INFORMATION TECH SERVICE CONTRACT 2037-6030 39.97
U S BANK CORPORATE INFORMATION TECH TRAVEUMEETINGS 2037-6200 587.48
U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 2038-4820 1,898.09
U S BANK CORPORATE CUSTOMER SERVICE TRAVEUMEETINGS 2038-6200 2,076.60
U S BANK CORPORATE CUSTOMER SERVICE SUPPLIES 2038-6520 9.98
U S BANK CORPORATE FINANCE OFFICE SUPPLIES 2039-4820 5.39
U S BANK CORPORATE FINANCE TRAVEUMEETINGS 2039-6200 207.48
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PAYMENT OF CLAIMS
Vendor Name Department/Proj Name Description Acct#/Proj Code Amount Check Num Type
U S BANK CORPORATE FINANCE SUPPLIES 2039-6520 9.50
Check Total: 21.328.21 AP-00092485 MW
USA BLUE BOOK PUMPS WELLS 2002-6050 943.30
Check Total: 943.30 AP-00092486 MW
VOGELGESANG,RANDY BOARD OF DIR TRAVEUMEETINGS 1019-6200 388.20
Check Total: 388.20 AP-00092487 MW
VWR INTERNATIONAL LABORATORY LAB SUPPLIES 1007-4760 24.97
VWR INTERNATIONAL LABORATORY LAB SUPPLIES 2007-4760 24.96
Check Total: 49.93 AP-00092488 MW
WATER ENVIRONMENT FEDERATION UNDERGROUND REP DUES/MEMB/CERT 1001 -6250 297.00
Check Total: 297,00 AP-00092489 MW
WEDCO INC ELECTRICAL SHOP BUILDINGS 1003-6041 417.51
WEDCO INC ELECTRICAL SHOP PUMP STATIONS 1003-6051 42.23
WEDCO INC ELECTRICAL SHOP RADIO-RPRS/RPLCM 1003-6056 14.14
WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 2003-6071 106.17
i Check Total: 580.05 AP-00092490 MW
IIN
WESRN NEVADA SUPPLY HEAVY MAINT SECONDARY EQUIP 1004-6022 37.35
WESTERN NEVADA SUPPLY UNDERGROUND REP SMALL TOOLS 2001 -6073 104.14
WESTERN NEVADA SUPPLY HEAVY MAINTENANC BUILDINGS 2004-6041 164.91
Check Total: 306.40 AP-00092491 MW
WILLIAMS,RONNIE ELECTRICAL SHOP TRAVEUMEETINGS 1003-6200 122.00
Check Total: 122.00 AP-00092492 MW
ZAJAC,DAVID M CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 100.00
Check Total: 100.00 AP-00092493 MW
Grand Total: 656,961.47
User: THERESA-Theresa Sherman Page: 10 Current Date: 01/28/2016
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General Manager
Richard H.SoIbrig
sew • 1950
�•
South
r �
Director-5
Chris Cefalu
fi�``/ James R.Jones
+�E _ Randy Vogelgesang
`• public Utility District Kelly Sheehan
Duane Wallace
1
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 1 4a
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: February 4, 2016
ITEM - PROJECT NAME: Conference with Legal Counsel - Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code,
Closed Session may be held for conference with Legal Counsel re: Liability Claim
against STPUD received from Gregory and Valerie Manuel.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: p CATEGORY: Water
r1A
GENERAL MANAGER: YES A NO
e----
CHIEF FINANCIAL OFFICER: YES NO
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