Minutes 01-07-2016 SoVTH TA No
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
January 7, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in regular session at 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: Present: President Vogelgesang, Directors, Cefalu Jones, Sheehan, Wallace
Staff: Tim Bledsoe, Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Jim
Hilton, Susan Rasmussen, Steve Caswell, Liz Kaufmann, Nancy Hussmann, Julie Ryan, Randy Curtis, Ivo
Bergsohn, Chris Skelly, Debbie Henderson
Guests: Peter Nelligan, Joe Cardinale, Tahoe Paradise Resort Improvement District Board Members;
Brian Wallace, Kerry Small, Grant Thornton
CONSENT CALENDAR:
Moved Cefalu / Second Sheehan / Cefalu Yes / Jones Yes / Vogelgesang Yes /Sheehan Yes/
Wallace Yes to approve the Consent Calendar as presented.
a. WATER REUSE DEPARTMENT STAFFING
(Jim Hilton, Water Reuse Manager)
Authorized staff to hire one permanent part-time Land Application Laborer
b. 2015 LUTHER PASS POWER AND CONTROL PROJECT
(Julie Ryan, Principal Engineer)
Approved Change Order No. 1 to Thomas Haen Company in the amount $66,065.91
c. REGULAR BOARD MEETING MINUTES: December 3,2015
(Melanie Guttry, Executive Services Manager/Clerk of the Board)
Approved December 3, 2015, Minutes
PRESENTATION
Brian Wallace of Grant Thornton provided a report on the District's financial audit. There were no
recorded adjustments, which is rare and is a credit to the strength of the District's Accounting
REGULAR BOARD MEETING MINUTES-January 7, 2016 PAGE-2
Department. Director Wallace reported that the Finance Department is in great shape. Staff added
that the Accounting Department is highly effective and much of it is due to the accounting
manager's abilities.
ITEMS FOR BOARD ACTION
a. Diamond Valley Ranch Irrigation Improvement District (Ivo Bergsohn, Hydrogeologist) —Staff
provided a project overview including new electric service to Diamond Valley Ranch. The
work will be complete approximately six weeks after the contract is executed.
Moved Wallace /Second Cefalu/ Cefalu Yes / Jones Yes / Vogelgesang Yes / Sheehan Yes/
Wallace Yes to approve Contract 8800-0115-0130 Rev. 1, between Liberty Utilities and the
South Tahoe Public Utility District to provide new electric service to the Diamond Valley Ranch
Irrigation Improvements Project for Irrigation Fields A, B and C and the Pump Station.
b. Abandoned Structure and Real Property Located within the Tahoe Paradise Park, APN #034-
010-022 (Randy Curtis, Manager of Field Operations) Staff provided an overview of the structure that
has been abandoned for more than 15 years. The Tahoe Paradise Resort Improvement District
has been using the structure for storage for many years and it is landlocked. Joe Cardinale
thanked the Board for considering this item.
Moved Sheehan /Second Cefalu /Cefalu Yes /Jones Yes / Wallace Yes /Sheehan Yes /
Vogelgesang Yes to adopt Resolution 3007-16, declaring certain real property (APN 034-010-
022) and associated improvements as surplus property and authorizing execution of a
Quitclaim Deed to transfer the property to the Tahoe Paradise Resort Improvement District.
c. Water Resources Consulting Services (Richard Solbrig, General Manager) —Staff provided an
overview of the State Water Resources Control Board (SWRCB) 0% loan that has been denied
and the District has appealed. District staff has been informed that SWRCB staff is preparing
an alternate offer including a $2.5 million grant. It may be wise for the District to invest in
lobbying efforts to assist with the appeal process. The District has received a proposal for
lobbying efforts from John Mills for$175 per hour with a total not to exceed $25,000. Edelstein
Gilbert Robson & Smith has provided a proposal for$4,000 per month for a 1-year term to
provide an expanded lobbying approach. The District also received a proposal from
Brownstein Hyatt Farber Schreck to proceed with legal research at a rate of$15,000 for a
3-month term. Attorney Kvistad added that the Brownstein agreement can be terminated if
the project is successful in a shorter period of time than the proposed 3-month term. Staff's
recommendation is to hire John Mills to begin working on the process and District staff will
provide Board updates to evaluate progress.
Moved Wallace /Second Jones /Cefalu Yes /Jones Yes / Wallace Yes /Sheehan Yes /
Vogelgesang Yes to (1) Authorize Task Order No. 1 to John S. Mills in an amount not to exceed
$25,000, for support of the District's various interests on matters of water resources;( 2) Enter into
the necessary contracts to lobby for the State Water Resources Control Board's meter loan to
the District.
REGULAR BOARD MEETING MINUTES-January 7, 2016 PAGE-3
d. Contract with Blue Ribbon Personnel Services (Liz Kauffman, Human Resources Coordinator)
Staff gave an overview of the seasonal hiring process through Blue Ribbon Personnel Services
and the recent new prevailing wage laws. Staff is recommending Blue Ribbon Personnel
Service provide the recruiting process for the District to hire seasonal employees.
Moved Vogelgesang /Second Sheehan/ Cefalu Yes /Jones Yes/Wallace Yes/Sheehan Yes/
Vogelgesang Yes to approve the contract with Blue Ribbon Personnel Services to provide
seasonal recruitment services, in the amount of$3,000 per recruitment.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Wallace /Second Sheehan /Cefalu Yes / Jones Yes / Wallace Yes /Sheehan Yes /
Vogelgesang Yes to approve Payment of Claims in the amount of$2,284,787.72
ANNOUNCEMENT OF 2016 BOARD APPOINTMENTS
President Vogelgesang presented the following committee and liaison appointments for 2016. The
Board discussed the El Dorado County Water Agency Board appointment and the time commitment.
Wallace and Sheehan could potentially alternate representation. The Board will discuss this
appointment again at the February 4 Board meeting.
Standing Committees:
1) Executive Committee - Vogelgesang/Sheehan
2) Finance Committee-Wallace/Vogelgesang
3) Water and Wastewater Operations Committee -Jones/Sheehan
Ad-Hoc Committees:
1) Capital Improvement Program - Jones/Cefalu
2) Lakeside Park Associates -Jones/Sheehan
3) Metering for Multi-Family Developments - Cefalu/Wallace
Liaisons
1) Alpine County- Wallace
2) ACWA (Association of California Water Agencies) - Jones
3) CASA (California Association of Sanitation Agencies) - Vogelgesang
4) City of South Lake Tahoe - Vogelgesang/Hughes Alternate
5) City and County Fire Departments - Cefalu
6) El Dorado County- Jones
7) El Dorado County Water Agency-To be determined
Any necessary changes will be considered as they occur.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Director Wallace provided an update on the loop road project including a recent presentation to
the Chamber by Tahoe Transportation District. Director Wallace and Attorney Kvistad suggested the
District should be involved with the process, especially when it comes to providing information on
estimates for relocating the utilities. District staff will contact Tahoe Transportation District to engage
them in the discussion.
REGULAR BOARD MEETING MINUTES-January 7, 2016 PAGE -4
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is Wednesday, January 13, 2016.
GENERAL MANAGER REPORT:
Richard Solbriq reported the SWRCB is looking to continue conservation regulations for next summer
with some potential modifications. They have accepted comments, which the District submitted.
There is discussion that these conservation regulations may become permanent.
The District showed an increase in November over 2013 conservation numbers. Heavenly Ski Resort's
snowmaking was a big reason for this. December's report is indicating a15% drop compared to 2013.
The District received a check for just under$120,000 for the JM Pipe settlement. Staff time and costs
totals approximately$70,000.
STAFF/ATTORNEY REPORTS:
Staff reminded committee members that an Ad-Hoc Multi-Family Committee meeting is scheduled
for January 28 at 3 p.m.
ADJOURNMENT: 3:32 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the :oard
South Tahoe Public Utility District