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2016 3-03-08-16 Board Workshop-Budget 2016/17 of o H rift Net:" • 19-54 . rN UTILITY col SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" NOTICE OF BOARD WORKSHOP Tuesday, March 8, 2016 2:00 P.M. — 5:00 P.M. District Boardroom 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager BOARD MEMBERS Randy Vogelgesang, President Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director Meetings will be held to discuss the following topics: AGENDA 1 . 2016/17 BUDGET REVIEW 2. TEN-YEAR FINANCIAL PLAN 3. ADJOURNMENT Public participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability-related aids, or other services), please contact the Clerk of the Board at (530) 544- 6474, extension 6203, at least 24 hours in advance of the meeting. South Tahoe Public Utility District • 1275 Meadow Crest Drive • South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541-0614 • www.stpud.us .. SOUTH TAHOE PUBLIC �s �•\‘1/40q, UTILITY DISTRICT -- -= Proposed 2016/ 17 Budget and Ten -Year Financial/Capital Plan 9� uTH TghOF -4,1": "`Nik 4214, Tle 11111W o AG `wer . 1950 • sG'c e4/C IITIUTY Board Workshop March 8, 2016 Paul Hughes — Chief Financial Officer Shannon Cotulla — Assistant General Manager 2016/ 17 PROPOSED i1/4 1 BUDGET BUDGET MESSAGE HIGHLIGHTS Paul Hughes Chief Financial Officer 2 Cre:-.11 \11')°17° An. TILrTy it �' 2016/ 17 Budget and Long - _ •. ' ~ •* �` � Range Forecast is : 0. -- — -� � •• Balanced — available resources equal expenditures plus reserves ,,‘, - � • Complies with Board adopted reserve .A�> - �>�� policies — operating/capital/rate "�`�`-_�'� stabil ization "� 0, '� • Meets required debt coverage ratios — b . , . r z net operating revenues cover at least 120% of annual debt payments ,�, RATES 4 41 � • Proposed budget includes 6 . 5% Water, 6 .0% Sewerrate increases . ` • 2016/17 is year three of the five-year rate schedule issued with the Prop 218 notice. low • Rate changes must be confirmed by the ,,,,. Board annually. � � ;Y Adopting rates greater than the five-year 1_ schedule requires new Proposition 218 y notice . oxt • c,. RATES ilk • Adopting rates less than 6 . 5%/6 . 0% requires revising capital improvement plans } (CIP's) . • Staff recommends adopting the scheduled ,„4 rate increases to continue CIP's . • Ten-year forecast assumes implementation el0 of remaining five-year rate schedule and .ry *` r 2% rate adjustments annuallyinyears ` . . three through ten . : • Rate increases are entirely for projects . y0 'ANO 5 ' 4 , .. . ,_,,,, TOTAL REVENUES r, . ...,,, if �+ 1 2016/ 17 Projected _ _ ‘ ...„,.. . A ._..,■war ".. dim. 6.5% WATER, 6% SEWER RATE INCREASES $35,008 (In Thousands) ,, $30,000 $25,000 68% 0 : .... $20,000 $15,000 illar $10,000 21 %14, ---_-_ $5,000 5% 3% 3% $_ I 1 -1 t�p� +p5 I ,`�G pp5 ep � p� G�`p� � �Qi Q • .,., GpC` r. r • w ! ' REVENUESYear-to-Year Corn arisons JOT ( In Thousands) A $40,000 $35,008 $32,333 $35,000 $31,318 $30,000 $25,000 ■ Service Charges $20,000 Property Taxes $15,000 • Connection Fees ■ Grants $10,000 ' Investments/Misc $5,000 $0 2017 2016 Adopted 2008 Audited Projected Peak Total Revenues 90V.TH__TA ry0 2016/ 17 vs . Audited Revenues $30,000,000 - 68% of Total Revenues $25,000,000 57% of Total Revenues Air $20,000,000 Ar $15,000,000 $22.5M $10,000,000 F $18.0M 2016/17 Proposed $5,000,000 w 2008 Audited $0 Service Charges ave 2016/ 17 vs . 2008 Audited Revenues _ ,....r $8,000,000 $7,000,000 21% of Total Revenues $6,000,000 23% o Total Revenues $5,000,000 $7,361 ,000 • $4,000,000 $7,140,000 $3,000,000 2016/17 $2,000,000 Projected 2008 Audited $1 ,000,000 - $0 Property Tax 't-„fir: eo Ttl.._T9yoe A»a 9 , ., : 4 . .v201 6/ 1 7 vs . 2008 Audited Revenues _____. __ _ Jr 1 -. a $3,500,000 9.8% of Rev $3,000,000 , $2,500,000 - 40* 6.4% of Rev $2,000,000 5.0% of Rev $1 ,500,000 I 3.5% of Rev 3.1% of Rev , $1 ,000,000 2.8% of Re _ _, 2016/17 Projected $500,000 2008 Audited $0 -T- 5 G 1\-.C° C` '�, • e te ivotG° `� 1 0 .,'et R ICHARGE RATESSE V CE 15-Year District Rate Increase History at or Below Inflation g Water 2.63% Sewer 2.72% CPI 2.07% ENR 3.36% ' '� 5OU1 H_ TAMOF 11 T + DISTRICT RATESLOWEST Current Combined Water & Sewer Quarterly $500 Jx +4.7% +5.5% $419 $406 $400 +1.5% +5.0% +16.2% -3.0% $334 $339 $309 $319 $300 +6.5% $245 $200 $100 $- STPUD INCLINE EID NORTH TAHOE Average VILLAGE TAHOE PUD CITY KINGSBURY p 12 J, Five-Year Rate Schedule issued with Prop2l8Notice - Funds a $ 103M Ten -Year CIP FY 2014 FISCAL YEAR PERCENTAGE AND QUARTERLY INCREASE 41. RATES 2015 2016 2017 2019 TYPICAL RESIDENTIAL COMBINED WATER & SEWER BILL A z Water $122.30 6.5% 6.5% 6.5% 6.5% 5.0% Sewer $ 94.35 6.0% 6.0% 6.0% 6.0% 6.0% Additional 1 Qtr. $13.62 Qtr. $14.45 Qtr. $15.36 Qtr. $16.35 Qtr. $15.04 Qtr. 2015 and 2016 rates effective July 1 , 2014 and July 1 , 2015 2017 rates recommended by District staff — requires Board confirmation 2018 — 2019 rates effective upon annual Board confirmation @,:c 13 1 DISTRICT RATES „„ Combined Water & Sewer Quarterly (Assumes full implementation of five-year rate schedule) _: Fiscal Year 2018/19 4 ' $500 $406 $419 $400 — -- $309 $319 $334 $339 $300 $291 A $200 $100 STPUD INCLINE EID NORTH TAHOE Average a°- VILLAGE TAHOE PUD CITY KINGSBURY F', 9O T "0, 14 M4, a ' 14V4 . ' REVENUES. • PROPERTY TAX $7,600,000 Projected g' +1 .0% o $7,400,000 +2.2% _ _.____ +2.0 /o +5.3% $7,200,000 #,fik40 4"-, $7,000,000 +4.0% �, o -7.1 /o 1 $6,800,000 'a`m' -1 .7% + ' -1 .8% $6,600,000 : _ __ $6,400,000 •$6,200,000 - 4041r....")° 2009 2010 2011 2012 2013 2014 2015 2016 2017 4 • s,00.:•49,047:: 15 � - - SOUTH TAHOE RDA TAX '�" ' TRANSFERS CONTINUE ,Jr 2016/17 Property Tax transfer = $425 , 000 Equals 5 . 8% of District gross Property Tax .► Transfers from the District to the Successor Agency of the South Tahoe RDA will continue until all bonded debt is satisfied — Approximately 2030 Wit 16 ^�y=� CONNECTION FEES '� • Capacity charges projected are equivalent to 35 typical residential connections - • Generic Commercial Estimate : - - 50 Sewer Units — Total Water connections equivalent to one 6" connection • No commercial plans for 2016/17 have been received yet. -- �►,,� GRANTS • 2016/17 Budget = $ 1 . 7M ; utility ` - R- - relocates , water conservation , Fire � Partnership , EDCWA • Outstanding Grant Applications $ 1 . 6M 111110. - Prop 1 , EDCWA, ARCB , DWR • Grants received over the last 14 years = approximately $23M 1 , 18 � ) • i,,�oy, INVESTMENTS '�: • Still experiencing record low return rates " • 2017 projected revenues = $303 , 000 • 2008 audited revenues = $2 , 265 , 000 • MTBE reserve exhaustion lowered available funds for investment Revenue reductions offset by lower borrowing rates: new debt and refi's ar EXPENDITURES .- .-, 2016/ 17 Projected .i.„,� $51 ,645 (In Thousands) $25,000 $19,332 I. $20,000 37% $16,430 32% $15,000 - 411116 . $9,499 N. $10,000 18% $5,000 $3,384 $3,000 7% 6% $ Capital Salaries & Operations Debt Loan to Projects Benefits & Maint. Service Water 001 20 �' -' Y . a 11/P.' pq . O & M and S & B 201 6/ 17 vs . • v c* �. . .1 �c 's 0* .." 2015/ 16 .( . r x $18,000,000 7.3% Increase C $16,000,000 .;- $14,000,000 } $12,000,000 ,. 4.3% Decrease $16.4M ' $10,000,000 $15.3M 2016/17 0 6/17 $8,000,000 $9.9 2015/16 $6,000,000 $9.5M $4,000,000 $2,000,000 $0 Operations & Maint Salaries & Benefits _ 21 11.1► OPERATIONS & MAINTENANCE 4,& ONGOING DAY-TO-DAY EXPENSES • $9 . 5M - $424 , 700 or 4 . 3% decrease compared to the current year ist • Decrease is due to fluctuations in one- time expenditures or capital transfers , and reduction in temporary employment agency expenses 22 ?' • 2008/09 vs . $12,000,000 $10,000,000 f $8,000,000 - $6,000,000 2017 $9,502,425 $11 ,201 ,475 ■ 2009 15.16% Decrease $4,000,000 y4 174/1 $2,000,000 $0 Operations & Maintenance OVT„ TA NO S, p 23 nCumulative Inflation 2010 2016 9 .7% 12 . - 10 8 6 Jan to Jan 4 2 2010 2011 2012 2013 2014 2015 2016 �� TH TA MOP 24 . • �^3 SALARIES BENEFITS $ 16 .4M - $ 1 . IM or 7 .4% increase over -- current year • 2% COLA $200K • 7 . 3% increase in Health Ins . $206K • 1 . 2 % increase in PERS $ 123K • Change in temp employee hiring process(created savings in O&M ) $330K • Workers Comp ins . increase $250K 25 kt,,, : SALARIES & BENEFITS CaIPERS • Classic Plan - 15 . 455% of salaries , up 1 . 202% • PEPRA Plan — 6 . 564% of salaries , up 0 . 327% - ten employees enrolled in this Plan IMILf 26 +kik SALARIES & BENEFITS jj Labor Contract • Current contract expires June 28 , , J yt 2017 ow x • Contract negotiationsp anticipated to : % � � _ begin mid-fiscal year „. - 4.' *.,.. fill* @s 4 F�,J,' I fI.' „It. , ,: �iC�' � o T H TA ho ; , 7 5 F 21 4Ge ! ., .. f CAPITAL EXPENDITURES . . .,„ ,,,, - ,- . Ten-year Water CIP - $43 . 7M 4Ten-year Sewer CIP - 57 . 0M .. Requires borrowing - $26 . 5M Water, $30 . 6M Sewer 11111* Proposed to be funded with rates developed in the five-year rate schedule : *pi .4%, , - os. , , ,.,. FISCAL YEAR PERCENTAGE INCREASE 2015 2016 2017 2018 2019 Water 6.5% 6.5% 6.5% 6.5% 5.0% Sewer 6.0% 6.0% 6.0% 6.0% 6.0% � yo Tx 9:0nNa� ' 28 ' f,`.,�, ; 4::4.0zg3ca 1 A CAPITAL PROJECTS METERS LOAN Phases three through five - $ 14 . IM • Appeal filed with SWRCB • Also applied under Clean Water program - 30 years , 1 . 6% , $2 . 5M grant Forecast prepared with less desirable terms of 20 years , 1 . 6 % • Phase 3 start delayed until spring 2017 due to funding delay a er en - ear - .0. $43 • 7 M 10,000,000 9,000,000 $8.7 M 8,000,000 7,000,000 $6.6 M $6.5 M 6,000,000 m $5.6 M ■ Meters 5,000,000 $4.8 M _ Water Line Upsizing ■WSOP 4,000,000 $3 8 M ■Other 3,000,000 $2.4 M $2.3 M 2,000,000 $1.6 M $1.6 M 1,000,000 0 II II 111 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 30 ofekur # .„, ,, Water ear . , ..:' . $ 168 . 6N/1 . $43.7M $124.9M 74% of C I P 16,000,000 CIP Remaining Projects $14.2 14,000,000 $13.0$134 $13.8 $12.6 $11.9 $12.2 12,000,000 4,10.9 $11.2 10,000,000 • 8,000,000 Mit i Assumes 2% rate increases IIIIIIIIIII $6.5 6,000,000 $ 11 1 . , $4.8 4,000,000 $3.8 "'r f I1T!r $ 1I 2,000,000III 1.6 0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 0 TH Tq HO 31 ,' e iN .., ` ' Water Rate Increases Necessary . . .\:,,,, ... `A- oh, .40-...,. To complete projects in 20 years : -- - - $ 177 . 8M Total ;• $ 134 . IM in years 11 — 20 . 5-year 6 . 5% in years 2016 - 2018 Prop 218 rates 5% in year 2019 � PfojeC1etl2 % in years 2020 - 2025 lko rates 8 . 5% average in years 2026 - 2035 Quarterly bill in 2035 = $411 . 30 Not Realistic y Quarterly bill current = $ 130 . 25 Water 20 - 2035 , ,k gy Iof 2 % , 4% , 6 % rate increase scenarios in y ears 2020 — 2025 . Projects completed in years: 2016 - 2025 2026 - 2035 Total 2% $41 .9M $131 .9M $173.8M 4% $49.9M $121 .7M $171 .6M 6% $58.2M $110.8M $169.0M Even the 6% scenario leaves more than $100M to complete in years 2026 - 2035 0 TH AHO 33 . Water Rate Increases Necessary .,. To complete projects in 30 years : $ 196 . 6M Total ; $ 154 . 7M in years 11 - 30 5-year 6 . 5% in years 2016 - 2018 Prop 218 rates 5% in year 2019 IOW Projected2 % in years 2020 - 2025 'a'85 4 . 5% average in years 2026 - 2045 Quarterly bill in 2035 = $288 . 92 Quarterly bill in 2045 = $448 . 67 Quarterly bill current = $ 130 . 25 ► ewer ear $ 57 M .0.40-t„ 14,000,000 ---_ -------- ----------- __---.---- _-----_— — $11.9 M 12,000,000 10,000,000 8,000,000 $7.7 M ■ DVR PS $64M $6.3M WWWTP 6,000,000 $5.3 M $4.6 M • Linear $4.2M $4.OM 4,000,000 3.7 M $3.1 M 2,000,000 ap 0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 SO T O 35 ,A,.... . _ ,w, , ,t,,, 2 Y ewer 20 -Year - . .., ,, „,,.., . ., .,. , ‘‘,41 $ 1 51 M 14,000,000 Jr«- `1 $57M $94M 62% of CIP 4:0 R CIP > Remaining Projects 12,000,000 $11. $10 $10.4 $10.7 10,000,000 � $9.8 $9.2 $9.5 .' $8.7 &8.9 $7.7 $8.2 $8.4 I I 8,000,000 1 $6.4 $6.3 6,000,000 iphp• $5.3 $4.6 $4.2 $4.0 4,000,000 - $3.7 $3.1 111 2,000,000 ssumes 2% rate increase i I 0 -T - -r. --.-- 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 36 Cif") - -- - a - Sewer Rate Increases : -.0 "ox; Necessary ___ _ __ 44 To complete projects in 20 years : $ 140 . 6 million dr 5-year Prop 218 6% in years 2016 - 2019 rates _ Projected 2 % in years 2020 - 2025 rates 4% in years 2026 - 2035 Quarterly bill in 2035 = $210 . 49 Quarterly bill current = $ 100 . 02 .. ,. . :. 3] ::;.ft -IOW = PROPOSED CAPITAL IMPROVEMENTS 2017 — 2026 Capital Improvement Plans Shannon Cotulla . Assistant General Manager 4114 38 � � �� ; ,• Sources of CIP Projects =!° ' • Collection System Master Plan (2006) , ... . • Recycled Water Facilities Master Plan ( 2009) .., . ,, , , •,, ,. Waterline Replacement Plan ( 2012 ) • WWTP Concrete Evaluation (2013) ,� Water System Optimization Plan (2014) • CIP Development Process c +k 6,,., rz . Pyit3 • , 4 • Staff Recommendations . -, ; ' r . -, 39 �Y�� Pk ; . water - :. . . .. .,..,,,, ,, . ., , , $4 3 • 7 M , .._ _ „, .,,,,„ 4, e 10,000,000 9,000,000 —_ $8.7 M 8,000,000 - I ° 7,000,000 $6.6 M $6.5 M 6,000,000 $5.6 M ■ Meters 5,000,000 $4.8 M ■ Water Line Upsizing ■WSOP 4,000,000 — $3.8 M ■Other 3,000,000 f .';%` $2.4M $2.3 M 2,000,000 $1.6 M $1.6 M 1,000,000 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 o TM T4H0 4 40 -, ,. .. A,...... . , , . Sewer Ten -Year CIP - .. 2026 �' ��� $ 57M —+ !,'~ 14,000,000 /;# $11.9 M 12,000,000 10,000,000 8,000,000 $7.7 M • DVR PS 4 $6.4 M $6.3 M 6,000,000 ■WWWTP $5.3 M $4.6 M ■ Linear $4.2 M $4.0 M 4,000,000 '� $3.7M $3.1M II f 2,000,000 ` 0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 0 Tr iA„ 41 , B<4 m drt Capital Projects � ' • Luther Pass Power and Controls • Diamond Valley Ranch Irrigation Improvements • Primary Clarifier Rehabilitation • Aeration Basin Rehabilitation • 2015 Water Meters (700 Meters) • 102 new Fire Hydrants on 6" and 4" Water Lines yµ� • II A Luther Pass Power, .. and Controlsi-,,,,,,, .,, . ,.., ..„.t. _ ,, 1., , , s, , • In Continuous Operation since 1968,_.....„...,..... "'-m i ` " �. a ,, All Assets at or near expected life � � - °� A , It +_ I ., ,. , , 3 :3 I a -o , ',' t t N. jIL‘i r, T ■ 'e`" N %s wrr�w .1. ' r. ,. ..." . t . I kiil . , _ .11/4,, I • Convert Power Supply from . �� �; 2.40 kV to 4.16 kV y- • Replace pump motors with high- i efficiency motors :Y `' �.r. . Upgrade electrical elements -0 , SO iH TA o } 43 . �B V ..I. .. ol, 4r ' DVR Irrigations Improvements • Irrigation System to dispose of Recycled Water on STPUD Property , , . .. , ._ . ..,. ., . 2 eti ..0".° / , . .„. l ,/.4•" ' ' :,i , . • ',,,4,;,7,,. ": ' _,....„/- 1•11°‘":""' WHIEW§P'',. /;,, I._-L'4;:"^".f--A,;\---I ''', --''/ , 4''''. ''-i- -- 9 ' 4' /' /; '''r''' ,.,,• ,, i . . _ . . , ''•,.„/''',•,,-.._---- .7....7,:t - , .--f---- , / ,..-, lify)";.AIW , , f..... .„ . . ,...,... „.,,...3., ........, . , morn....e7, ... ..- , ... ..kv.,'„ 7z / '/ ..;. 5,‘,,, !,,'.4,./',.,,, . ..: , ,,,-,7 -, —.. • \ , - / 4 /'• '' '10.10 • - '''0.., • -,,' - vrar--- 141 :••.- '" \ \ . •f \ , ----._,„ „ „„ V ,.... . . 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' . � Replace Drive Sandblast and Recoat Rake Arms 90 TH 7AH00 ;w45 . „.... , 40 WWTP Aeration Basins ellirt allait , IR I I ' 1_ -.3tilii,..1..: i •-t."0.---t-i:4411f/..tE 44 ......--.0-••••••-Arr..- * 1 1 • Concrete deteriorating .- -*4.71&ar.V:,.I•-...- , 0010fie k i far wilia....,,,zi, , . • Aeration Piping Failing / P/ ii...., if ..... , AV- 1 00#4... .,, -.... ..i.t. .....--- . • Hydraulic Constraints If 1 itiswire.A.- ., ••,..,,,,.... • Aeration Heads Plugging ::.-- - id \ iiiiitiN5& / ---- • \ • . „4 "M.414$:” NI: .e. ''-''4. 4- .., 4'.',.•; ' ‘1 ' ''''.4, ',el , ,4' ., ., • '4 1`• . ' t , . , ,''' ' '' e ‘ .. . .. . 6 4 • . A\N * ' 4 1 1 ••, re YO- III • 'Mk • 4- . . t. ,t . As .. y.1 • • Se A' 1~. ' ,.. ... • Concrete Rehab , • Replace Aeration Piping • Replace Aeration Heads • Replace Influent Piping _ 46 ..),r . ir . X " - z, , Meters a Hydrants - . . t4, . i . , } • Regulatory Requirement \,..._.. . : • Finish 700 Meters Project from 2015 t �.� I , 18"Dia.Cast lion TTR Lid a °$�" Non Locking,4760178 t; 4.- , at. __ M-- fi � ,<. 1 ,'it y ' 1111Ik ''i P— ; lic A, , -• sow - -. - .. ; ,..._.• . ., • a v; ,.. �r�ti i . f M f • Aii Install 62 Fire Hydrants on 6" and 40 . t /111412,oil .,dil s Fire Hydrants on 4" Water Lines to �t. t 'l"#,; i ., " ' Improve Fire Protection iF 47 . ,..,.... , i.k.,. ., _.....o. sEz Restoration ,,.., .4.,.. ,, ,,.....,, .. , .„ .•14 -, :. ,'• , .v: , 1,,--- .,,,e-N- - ei‘ .'irk : - -i 47„,•,..,4ii ,,,,,.,„.• iiip •* • '-'--..,..- ,..fie . , 00 . ...,•,— • Property Adjacent to WWTP .......-a/04W - .. . • • ...... v ..."5- '10:: Iiiir,7 .4nklille* 144111 - . . Ili.... - - .)-' . ' ' .1 4 s,-;;,•-' ' 1,• •• -. VI PS . ' . .:7: -•. ,,,,, .. , -2,122:..., 40 4 . • • / t ''.4. 4 • , LI • . 401. '' 4, I A, ., .111 , II . , ., it •/ (1 r • , • , ' I 4'-l... 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May: Public hearing and consider 41111110` rate c.,... onfirmation —Air May 19 , 2 p . m . July : Anyratechangestakeeffect July 1 , 2016 50 ► P •4 . ,...., Questions and C ,., , ......,..„,.. , . „. ..,,.. .. .. ,„, .. Air x tN . , e 5. 0:A.:.`� 1�Z N7.4 p ,. -;' r re i1. al k 5 n �?N TAH OF 0 '-4.1 ' R's �-1 o. '°„ Nw