Minutes 03-03-2016 C7H TAH00r • 1950 • Wst6
UTILITY 0151‘-
SOUTH
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
March 3, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in regular session at 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors, Cefalu, Jones, Sheehan and Wallace
Staff: Richard Solbrig, Gary Kvistad, Melonie Guttry, Shannon Cotulla, Paul Hughes, Doug Van
Gorden, Chris Stanley, Cliff Bartlett, Dan Arce, Phill Torney, Randy Curtis, Jim Hilton, Steve Caswell, Tim
Bledsoe, Linda Brown, Linda Kosciolek, Ross Johnson, Rick Tydeman, John Thiel, Brian Bartlett, Trevor
Coolidge, Lynn Nolan
Guests: Eric Schafer
CONSENT CALENDAR:
Moved Cefalu/Second Wallace/Vogelgesanq"Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace Yes
to approve the Consent Calendar as presented.
a. TAHOE KEYS SEWER PUMP STATION, 275 KW GENERATOR
(Randy Curtis, Manager of Field Operations and Cliff Bartlett, Equipment Repair Supervisor)
Awarded bid to lowest, responsive, responsible bidder, Smith Power Products, Inc., in the
amount of $50,760
b. ALPINE COUNTY'S SUMMER 2016 FISH PURCHASE
(Jim Hilton, Water Reuse Manager and Linda Brown, Purchasing Agent)
Authorized payment to Alpine County in the amount of $54,000
c. 2014 WATER METER INSTALLATION PROJECT
(Trevor Coolidge, Associate Engineer)
Approved Construction Closeout Agreement and Release of Claims for Vinciguerra
Construction, Inc.
REGULAR BOARD MEETING MINUTES-March 3, 2016 PAGE-2
d. CALIFORNIA TAHOE ALLIANCE SHARING COST FOR STATE LOBBYING AND CONSULTING SERVICES
(Richard Solbrig, General Manager and Lynn Nolan, Grants Coordinator)
Authorized Task Order No. 2 to Conservation Strategy Group for Lobbying and Consulting
Services
e. REGULAR BOARD MEETING MINUTES: February 18, 2016
(Melonie Guttry, Board Clerk)
Approved February 18, 2016, Minutes
ITEMS FOR BOARD ACTION
a. Primary Clarifier No. 1/Aeration Basin No. 2 Rehabilitation Project (Stephen Caswell,Senior Engineer)
Staff gave an overview of the list of named products being proposed.
Moved Wallace/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/
Wallace Yes to approve the list of named products to be listed without alternative in the
contract documents for the Primary Clarifier No. 1/Aeration Basin No. 2 Rehabilitation Project
b. Resolution in Support of Meter Project Application to Drinking Water State Revolving Fund
(Lynn Nolan,Grants Coordinator)
Staff provided an overview of the Resolution, finishing Phase 2 of the meter project.
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/
Wallace Yes to adopt the Reimbursement Resolution No. 3009-16 to State Water Resources
Control Board for the preparation of a contract under the Drinking Water State Revolving Fund
program
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of$1,372,090.68
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
EL DORADO COUNTY WATER PURVEYOR REPORT
Director Wallace reported he will attend the meeting on Wednesday, March 9, 2016. He expressed
appreciation to Director Sheehan for attending the prior meeting.
BOARD MEMBER REPORTS:
Director Wallace reported he received an email from a City Council member who has been in touch
with the Tahoe Transportation District (TTD) regarding the loop road project. To date, the District has
not been contacted by TTD.
GENERAL MANAGER REPORT: Richard Solbrig reported on several items:
• The District sent a press release to local media regarding lead testing for the District's drinking
water. This press release was also emailed to the Board.
REGULAR BOARD MEETING MINUTES-March 3, 2016 PAGE-3
• The Fire Partnership is receiving $800,000 from the President's budget. The District will receive
one third of these funds, which will be used to install fire hydrants. The District's Washington,
DC, lobbyists noted that Dianne Feinstein acknowledged the Partnership's good work.
• The meter loan discussions are continuing with the State Water Resources Control Board
(SWRCB) and John Mills has made contact with SWRCB member Steve Moore. Steve is
arranging a meeting with their senior staff, to determine how they can help. District staff will
keep the Board informed as things progress.
• Letters have been mailed to local service clubs inviting the District to schedule presentations.
The first presentation is for Alpine County Board of Supervisors on April 5.
STAFF/ATTORNEY REPORTS:
• Staff provided a PowerPoint presentation regarding Field Operations and the departments
within Field Operations including Heavy Maintenance, Underground Sewer Repair,
Underground Water Repair and Pumps. The Board thanked staff for their presentation and their
hard work.
• Staff provided an overview of the Washington, DC Conference and various meetings with
legislators. The District's presence during these conferences is a large reason we receive
funding. Director Jones provided information on the sessions he attended at the conference.
• Staff provided an update regarding the Environmental Improvement Program. The Board is
supportive of pursuing District inclusion in the Environmental Improvement Program list.
• Staff reported the Douglas County Sewer Improvement District Intertie is no longer viable.
• Staff distributed information regarding the loop road project including a cost estimate, which
totals approximately $3 million. These estimates assume the vertical alignment of the roadway
will remain the same as the exiting ground. If this changes, the estimate will increase. The
District is planning to work with TTD to determine better assumptions and provide a more solid
estimate. The Board supports a comment letter regarding moving of utilities.
• Attorney Kvistad reported the draft emergency regulations have been released.
Unfortunately, there is nothing in the draft regulations addressing some of the fringe areas.
Attorney Kvistad is working with staff on drafting language to be included addressing this issue.
There is no guarantee the language will be accepted. Attorney Kvistad will keep the Board
updated as things progress.
ADJOURNMENT: 3:34 p.m.
Randy Vogelgesang, Board President
L1)/2aenz,L, South Tahoe Public Utility District
Melonie Guttry, Clerk of the Bo. d
South Tahoe Public Utility District