Minutes 03-17-2016 youTH TAMo0
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
March 17, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in regular session at 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors, Cefalu, Jones, and Wallace
Absent: Director Sheehan
Staff: Richard Solbrig, Gary Kvistad, Melonie Guttry, Shannon Cotulla, Paul Hughes, John Thiel, Ivo
Bergsohn, Jim Hilton, Lynn Nolan, Rick Tydeman, Wanda Stanley, Trevor Coolidge, Brian Bartlett, Julie
Ryan, Ross Johnson, Steve Caswell, Tim Bledsoe, Randy Curtis, Heidi Baugh
CONSENT CALENDAR:
Moved Cefalu/Second Wallace/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Absent/Wallace
Yes to approve the Consent Calendar as presented.
a. PRIMARY CLARIFIER NO. 2/AERATION BASIN NO. 1 REHABILITATION PROJECT
(Stephen Caswell,Senior Engineer)
Approved Amendment No.1 to existing Task Order No. 8 for Bay Area Coating Consultants for
additional inspection services for an amount not to exceed $2,100
b. REVISED PLEDGE REVENUES AND FUND(S) RESOLUTION NO. 3010-16 FOR THE TREATMENT PLANT
PRIMARY CLARIFIER NO. 1/AERATION BASIN NO. 2 REHABILITATION PROJECTS
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 3010-16 to apply for treatment plant Primary Clarifier No. 1/Aeration
Basin No. 2 loans through the State Water Resources Control Board State Revolving Fund
c. WATER METER INSTALLATION PROJECT- PHASE III
(Trevor Coolidge, Associate Engineer)
Approved Task Order No. 5 with Sierra Ecotone Solutions to complete environmental studies in
the amount of$27,900
REGULAR BOARD MEETING MINUTES-March 3, 2016 PAGE-2
d. REGULAR BOARD MEETING MINUTES: March 3, 2016
(Melonie Guttry, Board Clerk)
Approved March 3, 2016, Minutes
ITEMS FOR BOARD ACTION
a. Temporary Grants Intern (Lynn Nolan, Grants Coordinator)
Staff reported the District has more than $50 million in projects with $15 million pending through
grant funding. The intern position is needed so that research can be done on new grant
opportunities while keeping up with grants already in place. The Board requested follow-up on
grant opportunities and staff agreed to provide the information.
Moved Cefalu/Second Wallace/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Absent/
Wallace Yes to approve temporary grants intern position in an amount of approximately
$30,000
b. Groundwater Management Plan Annual Report (Ivo Bergsohn, Hydrogeologist)
President Vogelgesang opened the public hearing at 2:20 p.m. for staff to present the Tahoe
Valley South Subbasin (6-5.01) Annual Report, 2015 water year. As part of its obligations under
the Groundwater Management Plan (GWMP), the District is to produce an annual report of
groundwater conditions and a summary of groundwater management activities that
occurred during the year being reported. Staff presented the annual report for the 2015
water year along with a presentation informing the Board of its content. The Public Hearing
was closed at 2:47 p.m.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Wallace/Second Cefalu/Vogelqesang Yes/Cefalu Yes/Jones Yes/Sheehan
Absent/Wallace Yes to approve Payment of Claims in the amount of $1,653,044.17
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
EL DORADO COUNTY WATER PURVEYOR REPORT
Director Wallace reported that he and Richard Solbriq attended the meeting on March 9, and then
had lunch with interim General Manager, Ken Payne, to discuss the District's upcoming projects.
BOARD MEMBER REPORTS:
President Vogelgesang reported he attended the ECC meeting on March 16.
GENERAL MANAGER REPORT: Richard Solbrig reported on several items:
• In February the District had 6.7%water conservation savings ending with 17.7%from June
through February.
• Richard Solbriq and Shannon Cotulla attended the recent Lahontan Water Board meeting
where they met with State Water Resources Control Board (SWRCB) member, Dorene
D'Adamo. She was receptive to the District's snowmaking exemption and meter loan issues.
REGULAR BOARD MEETING MINUTES-March 3, 2016 PAGE-3
The SWRCB is discussing permanent water conservation regulations, considering statewide and
regional approaches.
• The District is applying for the second half of the 2015 water meter project loan as well as
proceeding with the appeal and conducting the archeological study in order to qualify for
the clean water loan requirements.
• After the Board meeting, staff will be providing a tour of the aeration basin project.
STAFF/ATTORNEY REPORTS:
• Staff provided a PowerPoint presentation regarding the Engineering Department. Julie Ryan
provided information regarding the Luther Pass Power and Controls Project. Steve Caswell
presented information regarding the capital improvement projects including the primary
clarifier and aeration basin rehabilitation as well as the Waste Water Treatment Plant
emergency generator. Trevor Coolidge presented information regarding the capital
improvement projects including the water meters and Keller- Heavenly improvements. John
Thiel presented information regarding the Diamond Valley Ranch irrigation project, fire hydrant
installation program and the waterline replacement program. Staff gave an overview of the
other activities that the Engineering Department is involved with. The Board thanked the
Engineering staff for their thorough presentation.
ADJOURNMENT: 3:27 p.m.
Randy Vogelgesang, Board President
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South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District