Minutes 04-07-2016e
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 7, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in regular session at 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors, Cefalu, Jones, Sheehan and Wallace
Guests: Dave Burba
Staff: Richard Solbrig, Gary Kvistad, Melanie Guttry, Shannon Cotulla, Paul Hughes, Marla Sharp,
Chris Skelly, Doug Van Gorden, Lynn Nolan, Susan Rasmussen, Tim Bledsoe, Ross Johnson, Steve
Caswell, Julie Ryan, Trevor Coolidge, Debbie Henderson, John Thiel
CONSENT CALENDAR:
Moved Ce�fal.u/Second Sheehan/Vogelgesana Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace Yes
to approve the Consent Calendar as presented.
a. SEWER LINE PATCH REPAIR (Doug VanGorden, Underground Repair Sewer Supervisor)
1) Awarded bid to the lowest responsive, responsible bidder, Hoffman Southwest Corporation,
dba Professional Pipe Services, in the amount $66,600, for sewer line patch repair within the
District's sewer service area; 2) Authorized staff to allow for changes (size estimates or repair
site additions) in the contract not to exceed additional 10% of the contract price
b. CALIFORNIA LEGISLATIVE AFFAIRS TEMPORARY ASSISTANCE
(Shannon Cotulla, Assistant General Manager)
Authorized issuance of Task Order No. 2 to Dennis Cocking of Sage Solutions to provide
temporary assistance for legislative affairs in an amount not to exceed $15,000
c. CATTLE GRAZING PERMIT 2016 - DIAMOND VALLEY RANCH
(Jim Hilton, Water Reuse Manager and Linda Brown, Purchasing Agent)
Awarded contract to the highest responsive, responsible bidder, Urrutia Ranch, in the monthly
amount of $18,200, for the 2016 Cattle Grazing Permit for Diamond Valley Ranch
REGULAR BOARD MEETING MINUTES - April 7, 2016
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d. WASTE WATER TREATMENT PLANT EMERGENCY GENERATOR REPLACEMENT PROJECT
(Stephen Caswell, Senior Engineer)
Approved Task Order No. 6 with Sierra Ecotone Solutions to complete environmental studies in
the amount of $24,080
e. ENTERPRISE RESOURCE PLANNING REPLACEMENT (Chris Skelly, Interim Information Technology Manager)
Approved the proposal from NexLevel to develop an RFP, manage RFP submissions, assist
District staff in the selection process of a new Enterprise Resource Planning System, and assist
District staff in the negotiation process
APPLICATION FOR AERATION BASIN NO.2 REHABILITATION AND PRIMARY CLARIFIER NO. 1
REHABILITATION TO CLEAN WATER STATE REVOLVING FUND (Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 3012-16 and Resolution No. 3013-16 to apply for Aeration Basin No. 2
Rehabilitation and Primary Clarifier No. 1 Rehabilitation Clean Water State Revolving Loan
g. NOVEMBER 8 2016 CONSOLIDATED DISTRICTS ELECTION
(Melonie Guttry, Executive Services Manager/Board Clerk)
Adopted Resolution No. 3011-16 for EI Dorado County declaring an election be held in its
jurisdiction, consolidation with other Districts, requesting election services
h. REGULAR BOARD MEETING MINUTES: March 17, 2016
(Melonie Guttry, Board Clerk)
Approved March 17, 2016, Minutes
PRESENTATION
President Vogel, eq sang presented to finance staff, the Governance Officers Certificate of
Achievement for Excellence.
ITEMS FOR BOARD ACTION
a. Resolution No. 3014-16 in support of Water Meter Installation Project Phase 2 Application to
Drinking Water State Revolving Fund (Lynn Nolan, Grants Coordinator)
Staff provided a summary of Resolution 3014-16, which should be the final step before a
contract is signed.
Moved Sheehan Second Wallace Vo el esan Yes Cefaly Yes Jones Yes Sheehan Yes
Wallace Yes to adopt the Pledged Revenues and Fund(s) Resolution No. 3014-16 to State
Water Resources Control Board for the preparation of a contract under the Drinking Water
State Revolving Fund program Groundwater Management Plan Annual Report
b. Caltrans US Highway 50 "Y" to Trout Creek Utility Relocation Agreement
(Trevor Coolidge, Associate Engineer)
Staff provided an overview of the project, further recommending accepting the contract
allowing staff to make minor adjustments as needed.
REGULAR BOARD MEETING MINUTES - April 7, 2016
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Moved Vogelgesong/Second Sheehan/-Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Yes to authorize staff to enter into an agreement with Caltrans to provide for the
relocation of water and sewer facilities in the approximate amount of $48,000, subject to final
bid amounts
c. Water Meter Installation Project - Phase 3 (Trevor Coolidge, Associate Engineer)
Staff provided an overview of the cultural resources study to be completed; indicating this
study is one of two paths the District is pursuing to acquire State Water Resources Control
Board (SWRCB) funding.
Moved Sheehan/Second Cefalu/Vogelgesang, Yes/Cefalu Yes/Jones Yes/Sheehan Yes/
Wallace Yes to approve Task Order No. 6 with Susan Lindstrom, Ph.D., Consulting
Archaeologist, to complete cultural resource studies in the amount of $25,016
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Wallace Second Sheehan Vo e1 esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $3,032,601.60
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Director Wallace reported he wrote an article regarding the loop road and quoted the cost to
relocate District utilities as between $3 and $10 million. He further reported these costs could divert
funds from other projects in order to complete the utility relocation.
EL DORADO COUNTY WATER PURVEYOR REPORT:
Director Wallace reported he and Richard Solbrig are attending the meeting on April 13.
GENERAL MANAGER REPORT: Richard Solbrig reported on several items:
• The Board is invited to do another tour of Aeration Basin 1 following the Board meeting.
• The Alpine County Board of Supervisors presentation has been moved to May 3.
• The Tahoe Transportation District meeting was cancelled:
• The District's February water conservation numbers reflect 16% conserved, which totals 19%
conserved from June through February. The SWRCB is accepting comments on the temporary
regulations extension and the District is planning to provide comments. The SWRCB is holding a
hearing on April 20 regarding a potential change to regional restrictions rather than state wide
restrictions. Attorney Kvistad added there has been much discussion about the state wide
conservation regulations, so this is an opportunity for the SWRCB to highlight regional efforts.
District staff provided comments to the SWRCB regarding the permanent conservation
regulations and will keep the Board updated.
0 Richard will be on Tahoe Television this month.
REGULAR BOARD MEETING MINUTES - April 7, 2016
STAFF/ATTORNEY REPORTS:
PAGE - 4
Attorney Kvistad reported The Department of Water Resources provided a draft Groundwater
Sustainability Plan Regulations and circulated it for comments. District staff put a fair amount of
effort toward this project. There is a lot of data that is required to be developed and recorded
on an annual and five-year basis. Under the Sustainable Groundwater Management Act, local
agencies were to achieve sustainability through local efforts. The regulations don't allow much
local control, so many of the District's comments were aimed at this compliance issue.
ADJOURNMENT: 2:46 p.m.
1111-YVA4 �, A��
Melonie Guttry, Clerk of the Bo rd
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District