Minutes 04-21-2016 0TH TAN()5t,eeer • 1950 • W2:‘
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UTILITY 00
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 21, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in regular session at 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors, Cefalu, Jones, Sheehan and Wallace
Staff: Richard Solbrig, Gary Kvistad, Melonie Guttry, Shannon Cotulla, Paul Hughes, Marla Sharp,
Chris Stanley, Jim Hilton, Brent Goligoski, Brian Bartlett, Chris Skelly, Tim Bledsoe, Ross Johnson, Randy
Curtis, Steve Caswell, Jason Brand
CONSENT CALENDAR:
Moved Cefalu/Second Sheehan/Voaelaesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace Yes
to approve the Consent Calendar as presented.
a. 2015 FIRE HYDRANT SERVICE EXPANSION PROJECT
(Randy Curtis, Manager of Field Operations and Julie Ryan, Principal Engineer)
Authorized staff to advertise for bids for 39 additional fire hydrants in the approximate amount
of$82,000
b. RESOLUTION NO. 3018-16 FOR BUREAU OF RECLAMATION DROUGHT FUNDING
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 3018-16 approving grant funding for Advanced Metering
Infrastructure System
c. REGULAR BOARD MEETING MINUTES: April 7, 2016
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved April 7, 2016, Minutes
REGULAR BOARD MEETING MINUTES-April 21, 2016 PAGE-2
ITEMS FOR BOARD ACTION
a. Board Room Audio/Video System Replacement Project (Chris Skelly, Interim IT Manager)
Staff provided an overview of the Request for Proposal (RFP) and reported that a new A/V
system will improve function and efficiency. The costs will be kept down by utilizing as much
existing equipment as possible. The Board Room equipment is used for District staff training and
public meetings in addition to Board meetings. The RFP outlines a software based system,
which will be easier to update, enhance and reduce staff time for maintaining the system
while increasing reliability.
Moved Wallace/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/
Wallace Yes to authorize staff to publish a Request for Proposal for a new Board Room
audio/video system
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of$1,186,200.18
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
EL DORADO COUNTY WATER PURVEYOR REPORT
Director Wallace reported he and Richard Solbrig attended the El Dorado County meeting on April
13 and three of the District's projects were approved for funding in the amount of $387,000. Richard
Solbriq reported that consultants are working on a Water Efficiency Strategic Plan for the entire
County with each District having an individual water management plan.
BOARD MEMBER REPORTS:
Director Jones reported that he will be representing the District at the Association of Water Agencies
(ACWA) Conference in Monterey May 2 through May 6. Shannon Cotulla reported that he and
additional staff will be attending also.
Director Wallace reported that he attended the Tahoe Regional Young Professional's meeting on
April 20 and the focus of the meeting was legislation, new regulations and laws.
GENERAL MANAGER REPORT: Richard Solbrig reported on several items:
• Congressman McClintock will hold a Town Hall Meeting at the District on May 3 at 6:00 p.m.
Staff and the Board will meet with the Congressman prior to the Town Hall at 5:15 p.m. Staff will
speak with ENS prior to meeting to determine any issues that should be discussed.
• Monday April 17 District staff met with Tahoe Transportation District (TTD) and their
environmental consultants concerning the Loop Road, which was a very productive meeting.
TTD stated that they are managing the project, and they are responsible for utility cost
relocation for the District. TTD will be covering costs with Federal Grants as they are a multi-
state agency. Staff reported that cost estimates and plans were reviewed in detail.
REGULAR BOARD MEETING MINUTES-April 21, 2016 PAGE-3
• Richard Solbrig reported that he was on Tahoe Today and Tahoe Tonight television shows April
14 and 18, providing information about the District's Public Meeting scheduled for May 12.
Donielle Morse was on Howie's Morning Rush this morning discussing water conservation and
the current budget metering situation.
• Richard Solbrig will serve on a panel for the Lake Tahoe Leadership Group at a workshop on
Friday, May 6, regarding District projects. He will also be presenting to Alpine County Board of
Supervisors on May 2.
• District staff received suspicious emails that appeared to be from a past Board Member. This
email will now be blocked as outlined in District policy, and the past Board Member has been
contacted.
STAFF/ATTORNEY REPORTS:
• Ross Johnson, Manager of Plant Operations, gave a presentation regarding the Plant
Operations Department. Ross provided a description of the department, staff and their
primary duties including highlights of department projects. As of May 5, 2016, the District will
have 21 years without a discharge violation to the credit of employee diligence, extensive
training, and advanced certification.
• Staff reported that the new hydro vacuum truck is available for viewing after the meeting.
Staff introduced two new term employees, Brent Gogoloski, Limited Term Junior Engineer, and
Jason Brand, Limited Term Water Meter Installation Coordinator.
• Staff reported that he and the Water Conservation Specialist attended the State Water
Resources Control Board (SWRCB) public workshop regarding Emergency Water Conservation
Regulations. Two panel presentations were provided, one regarding the SWRCB allowing
water suppliers to self-certify that they have three years water supply availability and to
determine if they require water conservation measures. The second regarding how California,
and in particular the Sacramento area, has rebounded from the drought situation. The SWRCB
has received comments from several agencies requesting to eliminate the conservation
regulations. There will be an early May meeting to determine if regulations are revised,
rescinded or continued on a regional basis.
ADJOURNMENT: 3:07 p.m.
Randy Vogelgesang, Board President
lai- South Tahoe Public Utility District
Marla Sharp, Assis ant Cler of the Board
South Tahoe Public Utility District