Minutes 05-05-2016-e'er .7950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 5, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in regular session at 2:05 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors, Cefalu, Sheehan and Wallace
Excused: Director Jones
Staff: Richard Solbrig, Gary Kvistad, Melonie Guttry, Paul Hughes, Marla Sharp, Nancy Hussmann, Jim
Hilton, Randy Curtis, Tim Bledsoe, Linda Brown, John Thiel, Brian Bartlett, Ross Johnson
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Attorney Kvistad reported two items are proposed to be added to the Agenda - Item 6 c Cattle
Grazing Permit 2016 - Diamond Valley Ranch, and 13 b Closed Session - Pursuant to Government
Code Section 54956.9(b) Conference with Legal Counsel, Anticipated Litigation (one case). These
items came to the Board's attention after the Agenda was posted and require immediate action.
The Board can add these items to the Agenda with a 4/5's vote. Staff reported immediate action is
needed on these items for the following reasons:
After the Agenda published, the District learned that the highest bidder was not agreeable to
moving forward on the 2016 Cattle Grazing Permit
The District needs to move forward with the second highest bidder
The project cannot be delayed another two weeks
Moved Vogelgesang/Second Cefalu/Vogelgesang Yes Cefalu Yes Jones Excused Sheehan
Yes/Wallace Yes to add Items 6 c - Cattle Grazing Permit 2016 - Diamond Valley Ranch; and Item 13
b - Closed Session Anticipated Litigation to the Agenda.
REGULAR BOARD MEETING MINUTES - May 5, 2016 PAGE - 2
CONSENT CALENDAR:
Moved Cefalu Second Sheehan Vo eI esan g Yes Cefalu Yes Jones Excused Sheehan Yes Wallace
Yes to approve the Consent Calendar as presented.
a. PRIMARY CLARIFIER NO. 1 AERATION BASIN NO.2 REHABILITATION PROJECT
(Stephen Caswell, Senior Engineer)
Approved Amendment B to existing Task Order No. 7 for HDR, Inc. for additional design
services for an amount not to exceed $9,959
b. RESOLUTIONS TO SUBMIT APPLICATION FOR METER INSTALLATIONS, PHASES 3-5 PROJECT
(Paul Hughes, Chief Financial Officer)
Adopted Resolution No.'s 3020-16 and 3021-16 to apply for Meter Installations, Phases 3-5 Loan
c. RESOLUTIONS TO SUBMIT APPLICATION FOR WATERLINE REPLACEMENT PROGRAM
CONSTRUCTION PROJECT LOAN FROM STATE WATER RESOURCES CONTROL BOARD DRINKING
WATER STATE REVOLVING LOAN FUND
(Paul Hughes, Chief Financial Officer)
Adopted Resolution No.'s 3022-16, 3023-16 and 3024-16 to apply for Waterline Replacement
Program Construction Loan
d. REGULAR BOARD MEETING MINUTES: April 21,2016
(Melonie Guttry, Executive Services Manager/ Clerk of the Board)
Approved April 21, 2016, Minutes
ITEMS FOR BOARD ACTION
a. CalPERS Required Pay Listing by Position (Nancy Hussmann, Human Resources Director)
Staff reported the District was recently audited by CalPERS and a comprehensive pay listing
that includes all positions is required to be approved by Resolution for the period of July 2, 2015
through June 29, 2016.
Moved Sheehan/Second Wailace/Vogelgesang Yes/,Cefalu. Yes/Jones Excused/Sheehan Yes/
Wallace Yes to adopt Resolution No. 3019-16 which incorporates the Pay Listing by Position of
the period of July 2, 2015, through June 29, 2016
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Voge[gesang Yesf Cefalu Yes/Jones Excused/Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $2,031,298.12
c. Action Item 6c (Cattle Grazing Permit 2016 - Diamond Valley Ranch) was taken after Closed
Session.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Wallace reported he attended the case management conference on April 26. Director
Wallace further provided information regarding the loop road project and how it might impact the
local school district. He reported all offers from Tahoe Transportation District should be in writing
concerning the loop road project.
REGULAR BOARD MEETING MINUTES - May 5, 2016
PAGE - 3
EL DORADO COUNTY WATER PURVEYOR REPORT
Director Wallace reported he and Richard will be attending the meeting on Wednesday, May 11.
BOARD MEMBER REPORTS:
• President Vogelgesang reported the Amgen Bike Tour will create some travel concerns on
May 19, which is also the date of the next regularly scheduled Board meeting. The Board
discussed the event, impact on traffic and the Board meeting. The Board directed staff to
schedule a special Board meeting for Thursday, May 19, 2016, at 6:00 p.m. and to cancel the
regular meeting on May 19 at 2:00 p.m. The Board Clerk will ensure appropriate postings.
GENERAL MANAGER REPORT: Richard Solbrig reported on several items:
• Congressman McClintock held a Town Hall Meeting at the District on May 3 at 6:00 p.m.,
which was well attended.
• The District realized conservation savings of 5.8% in March and 22% savings in April compared
to 2013. The State Water Resources Control Board plans to discuss continuing the conservation
regulations, which has been delayed. An individual approach is planned for each agency,
certifying that water supplies are sufficient for their respective communities.
• The District is working with Alpine County and Sorensen's Resort regarding the C -Line
discharge.
• Public outreach continues on Lake Tahoe TV and throughout the community. Director Wallace
reported he has spoken with community members regarding the rate increases and received
feedback.
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Nothing to report
ADJOURNMENT TO CLOSED SESSION: 2:33 p.m.
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: EI Dorado County
Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District
b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel -
Anticipated Litigation (one case).
RECONVENED TO OPEN SESSION: 3:28 p.m.
Report from Closed Session Item a - Board authorizes to request Urrutia Ranch to pay the
difference between the highest bidder and second highest bidder and if they do not agree to
pay the difference between the two proposals the District Board authorizes staff to pursue
small claims action.
REGULAR BOARD MEETING MINUTES - May 5, 2016
ACTION ITEM 6c
PAGE - 4
c. Cattle Grazing Permit 2016 - Diamond Valley Ranch (Jim Hilton, Water Reuse Manager and Linda
Brown, Purchasing Agent)
Staff provided an overview of the project's highest and second highest bidders.
Moved Vo el esan Second Sheehan Vo e! esan Yes Cefalu Yes Jones
Excused/Sheehan YeslWallace Yes to award contract to the second highest responsive,
responsible bidder, Mission Livestock Management, in the monthly amount of $16,001
ADJOURNMENT: 3:29 p.m.
-Indnz,�- ZaA
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
e,
Randy Vogelgesang, Board President
South Tahoe Public Utility District