Minutes 06-02-2016SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager
Randy Vogelgesang, President
Chris Cefalu, Director
Shannon Cotulla, Assistant General Manager
BOARD MEMBERS Kelly Sheehan, Vice President
James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 2, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in Regular session at 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors, Jones, Sheehan, and Wallace
Absent: Chris Cefalu
Staff: Richard Solbrig, Gary Kvistad, Shannon Cotulla, Paul Hughes, Melonie Guttry, Brent Goligoski,
Jim Hilton, Nancy Hussmann, Donielle Morse, Trevor Coolidge, Chris Skelly, John Thiel, Steve Caswell,
Debbie Henderson, Ivo Bergsohn, Brian Bartlett, Liz Kauffman, Randy Curtis
Guests: Eric Sapirstein, David French, ENS Services; Dennis Cocking, Sage Solutions
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
CONSENT CALENDAR:
Moved Sheehan (Second Wallace/Vogelgesang Yes/CefaIu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to approve the Consent Calendar as presented.
a. PRIMARY CLARIFIER NO. 2/AERATION _BASIN NO. 1 REHABILITATION PROJECT
(Stephen Caswell, Senior -Engineer)
Approved Change Order No. 3 to Farr Construction California, dba Resource Development
Company, in the amount $37,370.15
b. PRIMARY CLARIFIER NO.-2/AERATION BASIN NO. 1 REHABILITATION PROJECT
(Stephen Caswell, Senior Engineer)
Approved project Closeout Agreement and Release of Claims for Farr Construction California,
dba Resource Development Company
c. PRIMARY CLARIFIER NO. 2/AERATION BASIN NO. 1 REHABILITATION PROJECT
(Stephen Caswell, Senior Engineer)
Authorized staff to file a Notice of Completion with the EI Dorado County Clerk
REGULAR BOARD MEETING MINUTES - June 2, 2016 PAGE - 2
d. DRINKING SOURCE WATER PROTECTION AREA MAPPING GEOGRAPHIC INFORMATION SYSTEMS
SERVICES (Ivo Bergsohn, Hydrogeologist)
Approved the cost proposal from Gnomon, Inc., to provide added Geographic Information
Systems services in support of the Groundwater Management Plan
e. 'TEMPORARY HELP FOR INFORMATION TECHNOLOGY DEPARTMENT
(Chris Skelly, Information Technology Manager)
Approved renewal of contract with Blue Ribbon for a Temporary Special Projects Technician,
in the estimated amount of $28,000
f. 2015 LUTHER PASS PUMP STATION POWER AND CONTROL PROJECT
(Julie Ryan, Principal Engineer)
Approved Change Order No. 2 to Thomas Haen Company in the amount <$103,607.08>
g. STOP PAYMENT TRANSACTIONS
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3026-16 authorizing certain staff to initiate Stop Payment Transactions,
superseding Resolution No. 2851-08
h. SEWER ENTERPRISE 2016-17 APPROPRIATIONS SUBJECT TO LIMITATION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3027-16 setting the limitation on appropriations for Fiscal Year 2016-17
PRESENTATION
Eric Sapirstein and David French of ENS Services, presented information regarding current and
upcoming legislative affairs. They presented further information regarding drought relief bills, the Lake
Tahoe Restoration Act and wildfire issues in the Tahoe Basin. Dennis Cocking of Sage Solutions,
provided information regarding the Tahoe Fire Partnership and the Lake Tahoe Summit, scheduled for
August 30, 2016. The District is working with partners on a pre -summit forum. The Board thanked all for
presenting.
ITEMS FOR BOARD ACTION
a. Safety Consultant Services Request for Proposal (Nancy Hussmann, Human Resources Director)
Staff reported the District is requesting to hire a safety consultant regarding five topics required
by OSHA. These five topics are highly specialized, technical issues, requiring expertise that falls
outside of staff's scope.
Moved Vo el esan Second Sheehan Yes Cefalu Absent Jones Yes Sheehan Yes Wallace
Yes to authorize staff to publish a Request for Proposal for Safety Consultant Services
b. Ordinance No. 565-16 Repair and Maintenance of Water Lines and Maintenance of Access
to Water Lines (Trevor Coolidge, Associate Engineer)
Staff provided an overview of the proposed Ordinance addressing three primary areas where
the Administrative Code is currently silent.
Moved Wallace Second Sheehan Yes Cefalu Absent/Jones Yes Sheehan Yes Wallace Yes to
enact Ordinance No. 565-16 to amend the District's Administrative Code regarding Repair
and Maintenance of Water Lines and Maintenance of Access to Water Meters
c. Emergency Water Conservation Regulation (Donielle Morse, Water Conservation Specialist)
REGULAR BOARD MEETING MINUTES - June 2, 2016
PAGE - 3
Staff reported this Resolution is proposed to supersede Resolution No. 2977-15, based on the
State Water Resources Control Board recent revisions.
Moved Sheehan/Second Jones/Yes/Cefalu Absent/Jones Yes/Sheehan Yes/Wallace Yes to
adopt Resolution No. 3028-16 authorizing the current execution of the State Water Resources
Control Board Emergency Water Conservation Regulation, superseding Resolution No. 2977-15
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second WallaceLVogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $1,423,293.33.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
EL DORADO COUNTY WATER PURVEYOR REPORT
Director Wallace reported the EI Dorado County Water meeting next week has been cancelled.
BOARD MEMBER REPORTS:
• Director Jones provided a projected budget deficiency chart to the Board.
• President VolgelAesang requested Director Sheehan attend Agenda Review on June 9, 2016.
■ Director Wallace reported the Finance Committee reviewed three recommendations from
CALPERS regarding accounting measures, which will require a meet and confer with the
District's Union.
GENERAL MANAGER REPORT: Richard Solbrig reported on several items:
The District has been invited to present Capital Improvement Program information to the City
Council on June 7, 2016.
STAFFZATTORNEY REPORTS:
Donielle Morse, Water Conservation Specialist, provided a water conservation update.
Jim Hilton, Water Reuse Manager, provided a comprehensive PowerPoint presentation and
department update regarding the Diamond Valley Ranch Property.
ADJOURNMENT TO CLOSED SESSION: 3:24 p.m.
RECONVENED TO OPEN SESSION: 3:50 p.m.
a. Pursuant to Section 54956.9(b) of the California Government Code - Conference with Legal
Counsel re: Liability Claim against South Tahoe Public Utility District received from Norman
and Betty Hagen.
No reportable Board action
REGULAR BOARD MEETING MINUTES -June 2, 2016
ADJOURNMENT: 3:50 P.M.
Melonie Guttry, Clerk of th oard
South Tahoe Public Utility District
PAGE - 4
Randy Vogelgesang, Board President
South Tahoe Public Utility District