Minutes 07-07-2016w s
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 7, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in Regular session at 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors, Cefalu, Jones, Sheehan, and Wallace
Staff: Gary Kvistad, Shannon Cotulla, Paul Hughes, Melonie Guttry, Marla Sharp, Chris Skelly, Theresa
Sherman, Nancy Hussmann, John Thiel, Julie Ryan, Trevor Coolidge, Tim Bledsoe, Richard Solbrig
Guests: George Alm, KKFT Radio Station
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
Attorney Kvistad reported an item came to the attention of District staff less than 72 hours prior to the
July 7 regular Board meeting. Staff reported action is requested on the Water Meter Installation
Project - Phases III -V prior to the next regular Board meeting because waiting another two
weeks could delay the funding necessary to move forward on the project. Adding Item 6a to
the Agenda, moves Payment of Claims to 6b and requires a 4/5 vote of the Board of Directors.
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to approve the Item 6a, Water Meter Installation Project - Phases III -V,
moving Payment of Claims to 6b.
CONSENT CALENDAR:
Moved Wallace/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace Yes
to approve the Consent Calendar as presented.
a. CALIPERS REQUIRED PAY LISTING BY POSITION
(Nancy Hussmann, Human Resources Director)
Adopted Resolution No. 3032-16 which incorporates the Pay Listing by Position for the period of
June 30, 2016, through June 28, 2017
REGULAR BOARD MEETING MINUTES - July 7, 2016
PAGE - 2
b. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3033-16, adopting the Statement of Investment Policy (superseding
Resolution No. 2983-15)
c. REGULAR BOARD MEETING MINUTES: JUNE 16,__2016
(Melonie Guttry, Executive Services Manager Clerk of the Board)
Approved June 16, 2016, Minutes
ITEMS FOR BOARD ACTION
a. Staff provided an overview requesting approval of the water meter project and to authorize
staff to file a California Environmental Quality Act (CEQA) Notice of Exemption (NOE) with the
County of EI Dorado and State Office of Planning and Research authorization to file a CEQA
Notice of Exemption.
Moved Jones Second Sheehan Vo el elan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to approve the Water Meter Installation Project, Phases III -V and authorize
staff to file a CEQA Notice of Exemption (NOE) with the County of EI Dorado and State Office
of Planning and Research.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second CefaluVogeel esang Yes Cefalu YesZJones Yes/Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $2,275,083.96.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
EL DORADO COUNTY WATER PURVEYOR REPORT
Director Wallace reported Director Sheehan attended the June meeting and their budget was
approved including $495,000 for the District. The July meeting has been cancelled and the August
meeting will be held in the District Board Room.
BOARD MEMBER REPORTS:
Director Jones reported on a discussion amongst City Council Members regarding franchise fees in
addition to cutting and paving of city streets. Staff reported the District has not received any formal
request or information from the City.
GENERAL MANAGER REPORT:
Shannon Cotulla reported on several items:
• Richard is attending the Tahoe Regional Planning Agency (TBPA) Tie Steering Committee in an
effort to get firefighting infrastructure projects incorporated in the Environmental Improvement
Program so we can qualify statewide for a number of firefighting funding.
• The District received a grant for $300,000 for Advanced Metering Infrastructure (AMI) for water
tanks so that the District can perform continuous readings of water tanks around the basin. This
REGULAR BOARD MEETING MINUTES -July 7, 2016
PAGE - 3
software would also allow customers access to a portal where they could view their meters
online. EI Dorado County Water Agency provided the District a grant for $100,000, so the total
for this effort is $400,000. This is the first successful grant over the past eight years and staff is
working on the details.
• The District received the electronic contract for the meter loan for finishing out the 2015 water
metering project.
• The District received an analysis on the Liberty Rate Case, which cost the District $16,000, but
provides an annual savings to the District of $291,000.
• The District sent staff to the Tahoe Keys Property Owner's Association (TKPOA) this morning to
take a tour and a look at their system, which is clean and has been well maintained. The
District sent notice to TKPOA requesting they provide a specific request on what they wish the
District to do. Director Jones added he will recuse himself from any discussions with TKPOA.
• The Waste Water Treatment Plant flows were recorded as follows over the holiday: July 2: 4.52
million gallons per day; July 3, 4.91; July 4, 4.71, which are consistent with last year.
• The June water conservation number was 12.8%, May conservation was 36.7%, compared to
the same months in 2013, and the statewide average for May was 28%.
STAFUATTORNEY REPORTS:
• Staff provided an update on the new District website, which goes live on Friday, July 8.
• Richard Solbrig provided a report on the TRPA Tie Steering Committee meeting and the
connection to the Environmental Improvement Program.
• The dates for filing Board of Director Declaration of Candidacy paperwork with EI Dorado
County are July 18 through August 12. EI Dorado County is recommending that anyone
interested in filing, set an appointment to do so this year. Appointments are available for the
Tahoe Recorder Clerk's Office on July 21 and August 4, from 8:00 a.m. to noon and 1:00 p.m.
to 4:00 p.m. This information is posted at the District and a Press Release has been submitted.
• Attorney Kvistad provided an update on Sustainable Groundwater Management activities.
Last week District staff spoke with Ken Payne of EI Dorado County Water Agency regarding the
District working with them including the best approach to take with the Department of Water
Resources on Sustainable Groundwater Management. On July 6, 2016, District staff and legal
counsel had a telephone conference with Department of Water Resources staff to discuss
compliance with the Groundwater Sustainability Plan regulations in order to utilize the District's
existing Groundwater Management Plan as an alternative to a developing a Groundwater
Sustainability Plan.
ADJOURNMENT: 3:09 p.m.
Me"ieuttry, Clerk of th Board
South Tahoe Public Utility District
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Randy Vogelgesang, Board President
South Tahoe Public Utility District