Minutes 06-16-2016�yur 1954 '
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 16, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in Regular session at 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors, Jones, Sheehan, and Wallace
Absent: Chris Cefalu
Staff: Gary Kvistad, Shannon Cotulla, Paul Hughes, Melonie Guttry, Marla Sharp, Randy Curtis, Chris
Stanley, Nancy Hussmann, Linda Brown, Brian Bartlett, Donielle Morse, Steve Caswell, Julie Ryan,
Tiffany Racz, Chris Skelly, Tim Bledsoe, Brent Goligoski Lynn Nolan, John Thiel
Guests: Andy Sells and Ben Hayden, ACWA/JPIA, Dane Wadle, CSDA,
COMMENTS FROM THE AUDIENCE
Dane Wadle, Field Coordinator, for California Special District Association (CSDA) provided some
information regarding CSDA and Senate Bill 865.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
CONSENT CALENDAR:
Moved Sheehan Second Wallace/Vogelgesang Yes Cefalu Absent Jones Yes Sheehan Yes Wallace
Yes to approve the Consent Calendar as presented.
a. ANNUAL SOFTWARE SUPPORT COSTS FOR UTILITY BILLING SOFTWARE
(Chris Skelly, Information Technology Manager)
Approved payment to Accela, Inc., for utility billing software maintenance and support in the
amount of $26,363.83
b. 2016-2017 SODIUM HYPOCHLORITE SUPPLIES
(Linda Brown, Purchasing Agent, Ross Johnson, Manager of Plant Operations, Randy Curtis, Manager of Field
Operations)
REGULAR BOARD MEETING MINUTES - June 16, 2016
PAGE - 2
Awarded bid to the lowest responsive, responsible bidder, Sierra Chemical Company for the
collective Sodium Hypochlorite supplies in the estimated amount of $89,171.01
c. RESOLUTION NO.'S 3030-16 AND 3031-16 TO STATE WATER RESOURCES CONTROL BOARD STATE
REVOLVING FUND APPLICATION FOR TREATMENT PLANT PRIMARY CLARIFIER NO. 1 AND
AERATION BASIN NO.2 REHABILITATION PROJECTS
(Lynn Nolan, Grant Coordinator)
Adopted Resolution No. 3030-16 and Resolution No. 3031-16 to Apply for Treatment Plant
Primary Clarifier No. 1 and Aeration Basin No. 2 Loans
d. SPECIAL AND REGULAR BOARD MEETING MINUTES: MAY 19 AND JUNE 2, 2015
(Melonie Guttry, Board Clerk)
Approved May 19 and June 2, 2016, Minutes
PRESENTATION
Staff introduced Andy Sells and Ben Hayden from Association of California Water Agencies/Joint
Powers Insurance Authority (ACWA/JPIA), who provided an overview of benefits ACWA/JPIA
provides to special districts.
ITEMS FOR BOARD ACTION
a. 2015 Urban Water Management Plan Adoption (Randy Curtis, Manager of Field Operations)
Staff provided an overview of the Urban Water Management Plan. President Vogelgesang
opened the Public Hearing at 2:34 p.m. to receive public comments regarding the District's
2015 Urban Water Management Plan update. Staff further introduced Mike and Jim Crowley,
who provided a PowerPoint Presentation regarding Urban Water Management Plans.
President Vogelgesang closed the Public Hearing at 2:49 p.m.
Moved_Jones/Second Sheehan/Vogelgesang Yes Cefalu Absent/Jones Yes/Sheehan
Yes Wallace Yes to adopt Resolution No. 3029-16 approving the 2015 Urban Water
Management Plan
b. Fire Hydrant - 6" Lines Project (Steve Caswell, Senior Engineer)
Staff provided an overview of the project.
Moved Wallace Second Sheehan Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Yes/Wallace Yes to award bid to the lowest responsive, responsible bidder, Ferguson
Waterworks, in the amount of $65,764.44
c. Luther Pass Power and Control Project (Julie Ryan, Principal Engineer
Staff provided an overview of the extension to the Consultant GHD for the budget extension
request.
Moved Wallace/Second Jones/Vogel . eq sang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to approve proposal from the consultants, GHD, for engineering services in
the amount $105,464
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Wallace Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $1,173,131.20.
REGULAR BOARD MEETING MINUTES - June 16, 2016
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
EL DORADO COUNTY WATER PURVEYOR REPORT
A special meeting is scheduled for June 29, at 10:00 a.m., which Kelly will attend.
BOARD MEMBER REPORTS:
Director Wal€ace provided a report regarding the Loop Road.
GENERAL MANAGER REPORT:
Shannon Cotulia reported on several items:
PAGE - 3
• The District has been contacted by Lakeside Mutual Water Company requesting the intertie
be opened. The District will provide an Agreement to Lakeside Mutual similar to the
Agreement with Lukins Brothers Water Company.
• Staff had a meeting with Ken Payne of EI Dorado County Water Agency regarding sustainable
groundwater and the boundaries that apply. Attorney Kvistad added the District is
planning to set up another meeting with EI Dorado County Water Agency in approximately
two weeks to further discussions.
• The District recently had a meeting with Kirk Wooldridge, General Manager of Tahoe Keys
Water Company. The Water Company has expressed interest in several options including:
1) The District taking over their operations; 2) The District managing the operation of their wells.
District staff plans to review Tahoe Keys Water operations and update the Board as things
progress.
• Staff provided a summary of the June 7 presentation to the City Council.
STAR'/ATTORNEY REPORTS:
• Steve Caswell introduced Tiffany Racz, new Engineering Intern, and a student at Cal Poly San
Luis Obispo.
• Shannon reported permanent water conservation regulations are being discussed and a self -
certification form is due to the state by June 22.
• Staff reported a Board elections press release will be sent to local media today.
The District Picnic is June 29 at noon.
• The District's new website is 95% complete and a more thorough report will be given on July 7,
along with a report on the District's graphic information system.
ADJOURNMENT TO CLOSED SESSION: 3:27 p.m.
RECONVENED TO OPEN SESSION: 4:33 p.m.
a. Pursuant to Section 54956.9(b) of the California Government Code Conference with
Legal Counsel re: Liability Claim against South Tahoe Public Utility District received from
Norman and Betty Hagen
b. Conference with Labor Negotiators (Government Code Section 54957.6) District
Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources
REGULAR BOARD MEETING MINUTES - June 16, 2016
PAGE - 4
Director, Paul Hughes/Chief Financial Officer, Employee Organization: Stationary
Engineers, Local 39 and the Management Group
No reportable Board action
ADJOURNMENT: 4:33 p.m.
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Melonie Guttry, Clerk o e Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District