Minutes 07-21-2016rW@r ' 1956 �
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 21, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Wallace
Absent: Director Sheehan
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Marla Sharp,
Chris Skelly, Chris Stanley, Lynn Nolan, Randy Curtis, Stephen Caswell, Ross Johnson, Ivo Bergsohn, Tim
Bledsoe, Ryan Lee, Linda Brown, Debbie Henderson
CONSENT CALENDAR:
Moved Wallace Second Cefalu/Vogelgesang Yes/Cefolu Yes/Jones Yes/Sheehan Absent/Wallace
Yes to approve the Consent Calendar as presented.
a. DIAMONDVALLEY RANCH IRRIGATION IMPROVEMENT
(Ivo Bergsohn, Hydrogeologist)
Approved Change Order No. 1 to Thomas Haen Company, Inc., in the amount of <$533,667>
b. REVISED PLEDGED REVENUES AND FUND(S) RESOLUTION. AUTHORIZING RESOLUTION AND
REIMBURSEMENT RESOLUTION TO SUBMIT WITH STATE WATER RESOURCES CONTROL BOARD STATE
REVOLVING FUND APPLICATION FOR TREATMENT PLANT GENERATOR UPGRADES PROJECT
(Lynn Nolan, Grants Coordinator)
Adopted Revised Resolution No.'s 3035-16, 3036-16 and 3037-16 to Apply for Treatment Plant
Generator Project Loan
C. POLYMER SUPPLIES
(Ross Johnson, Manager of Plant Operations and Linda Brown, Purchasing Agent)
Awarded polymer purchase contract to the lowest responsive, responsible bidder, Polydyne
Inc., in the estimated amount of $52,881.95
REGULAR BOARD MEETING MINUTES - July 21, 2016 PAGE - 2
d. REGULAR BOARD MEETING MINUTES: July_ 7, 2016
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 7, 2016, Minutes
ITEMS FOR BOARD ACTION
a. Resolution No. 3034-16 Authorizing EI Dorado County to Collect the List of Unpaid, Delinquent
Accounts for Sewer, Water and/or Street Lighting (Tim Bledsoe, Manager of Customer Service and Ryan
Lee, Customer service Representative) -Staff provided an overview of the 327 parcels on the list of past
due accounts totaling $374,947.36.
President Vogelgesang opened the Public Hearing at 2:03 p.m. to receive public comments
and protests regarding the list of delinquent accounts. Staff reported the deadline is August 10
to submit this list to EI Dorado County. Until then, the District will continue to collect payments.
This is the lowest tax roll in years reported by the Customer Service Department. Approximately
60% of the accounts on the list are commercial, multi -family, or sewer accounts only. No public
comments were received and the Public Hearing was closed at 2:09 p.m.
Moved Vo el esan Second Cefalu Vo et esan Yes Cefalu Yes Jones Yes Sheehan
Absent/Wallace Yes to approve the list of delinquent accounts and adopt Resolution No. 3034-
16, authorizing the list of delinquent accounts to be added to the 2016/2017 EI Dorado County
Tax Assessor's Roll.
b. Asphalt Patch Paving (Chris Stanley, Underground Repair Water Supervisor) — Staff provided an overview
of the project.
Moved Cefalu Second Wallace Va el esan Yes Cefalu Yes Jones Yes Wallace Yes Sheehan
Absent to award bid to the lowest responsive, responsible bidder, Superior Asphalt
Maintenance, for asphalt patching services, in the amount of $162,860.
C. Enterprise Resource Planning (ERP) System Replacement (Paul Hughes, Chief Financial Officer and Chris
Skelly, Information Technology Manager) - Staff provided an overview of the system replacement
including the Integrated Finance and Administrative Solution ( IFAS) system in place at the
District since 1992. There has not been an update to the IFAS system since 2009.
Moved Cefalu Second Vo el esan Vo el esan Yes Cefalu Yes Jones Yes Wallace
Yes/Sheehan Absent to approve the Request for Proposal developed by NexLevel and District
staff for a new Enterprise Resource Planning System, and authorized staff to release the Request
for Proposal to the public on July 22, 2016.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Wallace Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Wallace Yes Sheehan
Absent to approve Payment of Claims in the amount of $2,224,161.91.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
REGULAR BOARD MEETING MINUTES - July 21, 2016
PAGE - 3
BOARD MEMBER REPORTS:
Director Wallace reported he attended the recent City Council meeting and the Loop Road was
approved to be on the November ballot with a vote of 5-0. He further reported that he represented
the Board at the Employee Communication Committee meeting on July 20.
President Vogelgesang reported he filed Declaration of Candidacy paperwork for the November
election. Staff reported the deadline to file is August 12, with an extension to August 17, if an
incumbent does not file.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is August 10, at 10:00 a.m. here in the District Board Room.
GENERAL MANAGER REPORT:
Richard Solbrig reported on:
The Tahoe Summit is planned for August 31 and will be held at Harvey's Outdoor
Amphitheater. Directors Vogelgesang, Jones, Sheehan and Wallace are planning to attend.
STAFFATTORNEY REPORTS:
Staff provided an update on the Primary Clarifier No. 1 /Aeration Basin No. 2 Rehabilitation Project.
Staff reported that the District is still working with Tahoe Keys Property Owner's Association Water
Company who is planning to do conditions assessment.
Staff publicly thanked Thomas Haen Company for working with District staff to resolve issues on the
Diamond Valley Ranch project and work to find substantial savings. Staff also thanked the Operations
Department for working through the renewal of the Polymer trials, a difficult process which has
resulted in cutting costs.
Staff reported that Verizon is interested building a cell tower on District property in a location where it
should not be visible from the street. Staff has researched lease rates for on-site cell towers, which
are highly negotiable. Several details were reported to the Board and some details need to be
worked out in order to accept the proposal from Verizon.
Staff reported that research has been done regarding street light billings that the District has been
doing on behalf of Liberty Utilities. Staff has discovered that an agreement was made prior to 1965,
before the City was formed, and the District was the only public entity in town that could bill
customers for street lights. The charges are billed according to how much light projects onto each
residential property. Staff could not locate an actual agreement. The District bills approximately 375
customers currently with a rate structure set by an Ordinance. The District receives the funds and
passes it along to Liberty Utilities. Director Wallace will contact past City Attorney Dennis Crab for
some historical perspective on this issue.
ADJOURNMENT TO CLOSED SESSION: 3:02 pm
RECONVENED TO OPEN SESSION: 4:02 p.m.
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and
REGULAR BOARD MEETING MINUTES - July 21, 2016
PAGE - 4
the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing
Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW,
United States District Court for the Central District of California
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al
C. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: EI Dorado County Superior
Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action
ADJOURNMENT: 4:02 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the oard
South Tahoe Public Utility District