Minutes 10-06-2016so
�.er . 1950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
October 6, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Richard Solbrig, Gary Kvistad, Melonie Guttry, Tim Bledsoe, Paul Hughes, Shannon Cotulla,
Randy Curtis, Marla Sharp, Chris Stanley, Doug VanGorden, Cliff Bartlett, Linda Brown, John Thiel, Julie
Ryan, Brian Bartlett,
Guests: Mike Dell, California Hockey Academy; Kirk David, KD Builders; Nick Exline, Gary Midkiff &
Associates
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang recused himself stating he was the structural engineer on the project
proposed to be added to the Agenda. Attorney Kvistad reported there is one item proposed to be
added to the Agenda - Item 6e California Hockey Academy - Water Main Extension -This item
came to the District's attention on October 4, after the Agenda was posted, and requires immediate
action. The Board can add this item to the Agenda with a 4/5's vote. Staff reported immediate
action is needed on this item for the following reasons:
After the Agenda published, the District learned that in order for CalTrans to issue a permit for
the project, the California Hockey Academy needs to commence construction on the
District's Main Extension, which consists of approximately 300 feet of an 8 inch pipeline;
Once the Extension is complete, the California Hockey Academy will dedicate the Main
Extension to the District and the District will provide regular water service to the California
Hockey Academy;
REGULAR BOARD MEETING MINUTES - October 6, 2016
PAGE - 2
The project cannot be delayed another two weeks as the grading season will end October 15,
2016.
Moved Wallace Second Cefalu Vo of elan Absent Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to add Item 6e, California Hockey Academy Water Main Extension to the Agenda.
CONSENT CALENDAR:
Moved Cefalu/Second Sheehan/Vogelgesong Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace Yes
to approve the Consent Calendar as presented.
a. BID FOR NEW HYDRO/VACUUM TRUCK PURCHASE
(Randy Curtis, Manager of Field Operations)
Advertise for bids for the purchase of a Hydro/Vacuum Sewer Line Cleaning Truck for the
Underground Repair Sewer Department
b. BID FOR NEW HYDRO CLEANING TRUCK
(Randy Curtis, Manager of Field Operations)
Advertise for bids for a Hydro Sewer Cleaning Truck for daily sewer main line cleaning
operations used by the Underground Repair Sewer Department
C. CALPERS REQUIRED LANGUAGE FOR UNIFORM ALLOWANCE
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3041-16 approving Side Letter to Union Memorandum of
Understanding for California Public Employees' Retirement System requiring additional
language regarding uniform allowance, superseding Resolution No. 2982-15
d. AUTOMATED METERING INFRASTRUCTURE
(Tim Bledsoe, Manager of Customer)
1) Found Sensus to be the sole brand Automated Metering Infrastructure for the District; 2)
Found Western Nevada Supply to be the sole source supplier for equipment, contractor for
installation, and representation for the Sensus Automated Metering Infrastructure system.
e. REGULAR BOARD MEETING MINUTES: SEPTEMBER 15 2016
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved September 15, 2016, Minutes
ITEMS FOR BOARD ACTION
a. Primary Clarifier 1 /Aeration Basin 2 Rehabilitation Project (Stephen Caswell, Senior Engineer) -Staff
provided an overview of the project. Director Jones commented that this project will be funded
through loans rather than from rate increases.
Moved Sheehan/Second „Cefalu/Vogelgesang Yes „Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Yes to award the project to the lowest responsive, responsible bidder, Farr Construction, dba
Resource Development Company, in the amount of $1,623,949
b. Purchase 2017 Ford Expedition (Randy Curtis, Manager of Field Operations) - Staff provided an overview
of the numerous repairs and maintenance required on the Jeep Liberty, which is the vehicle
proposed to be replaced. The Jeep is a 2002, with more than 100,000 miles and numerous
recalls, which have yet to be fixed.
REGULAR BOARD MEETING MINUTES - October 6, 2016
PAGE - 3
Moved Sheehan/Second CefaluZVayei , esang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Yes to approve the purchase of a 2017 Ford Expedition through the State of California Contract
Bid #1-16-23-23F in the amount of$37,825.17
C. 2015 Luther Pass Power and Control Project (Julie Ryan, Principal Engineer) - Staff provided a summary
of the project.
Moved JonesSecond Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Change Order No. 3 to Thomas Haen Company in the amount $91,558.68
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved _Wallace/Second Sheehan/Vogelgesang Yes/Cefolu Yes/Jones Yes/Wallace
Yes/Sheehan Yes to approve Payment of Claims in the amount of $3,537,558.54
e. California Hockey Academy - Water Main Extension (Ted Bledsoe, Customer Service Manager) —
President Vogelgesang recused himself as he was the structural engineer for this project. Staff
provided an overview of the project.
Moved Cefalu Second Wallace Vo el esan Absent Cetalu Yes Jones Yes Wallace
Yes/Sheehan Yes to authorize execution of a Water Main Extension Agreement with Mike
Sechrist for water service to his project located at 2478 Old Meyers Road, with final terms subject
to approval by staff and legal counsel.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Wallace reported the EI Dorado County Water Agency (EDCWA) has been working with staff
regarding employment issues. Storm water may become an issue in California and so the EDCWA is
looking to be proactive with storm water runoff in their strategic planning.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
• Water production for September was reduced by 8% and seasonal water conservation was
reduced by 13% compared to 2013. The District has been contacted by the City regarding
overwatering at The Beverly Lodge. The Beverly Lodge is on a private well and the District
doesn't have any authority over private well owner, although the District's Water Conservation
Specialist has provided The Beverly Lodge with conservation information.
• Public Outreach - Deb Howard & Company recently visited the District to learn more and
participate in a Waste Water Treatment Plant tour. After, Solbrig was invited to attend a local
workforce housing committee to provide District's input on various efforts and project.
Directors Wallace, Jones and Vogelgesang reported they are interested in also participating. If
there is enough interest on behalf of the Board, an ad-hoc committee may be appointed.
REGULAR BOARD MEETING MINUTES - October 6, 2016
PAGE - 4
• The Governor just approved several Bills including Assembly Bill 1661. This Bill requires anyone
receiving compensation from the District, receive regular sexual harassment training.
sk Solbrig acknowledged Randy Curtis' last Board meeting today as he is retiring on October 14,
2016, after 38 years of employment with the District. Curtis' leadership and "can do" attitude
has highly contributed to the two Environmental Protection Agency Awards the District has
received. Curtis thanked the Board, staff, and counsel for all the years of support.
STAFF/ATTORNEY REPORTS:
Staff provided an update regarding the State Water Resources Control Board (SWRCB), reporting the
State of California conserved 17.7% of water for the month of August. There is concern at the SWRCB
level that even though agencies are in compliance with current conservation regulations, there isn't
enough water being saved. There is a meeting next week in Sacramento regarding this issue when
permanent water conservation measures may be proposed.
ADJOURNMENT TO CLOSED SESSION: 3:16 p.m.
RECONVENED TO OPEN SESSION: 3:31 p.m.
a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may
be held for conference with legal counsel regarding existing litigation: EI Dorado
County Superior Court Case SC20160159; The People of the State of California,
Department of Transportation, vs. Knox Van Dyke Johnson, et al.
No reportable Board action
ADJOURNMENT: 3:31 p.m.
— I X & ru, e- �-) -
Mclonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District