Minutes 12-01-2016SP1y W�t�0
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 1, 2016
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:04 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Sheehan, Wallace
Excused: Director Jones
Staff: Richard Solbrig, Gary Kvistad, Melonie Guttry, Tim Bledsoe, Brian Bartlett, Chris Stanley, Liz
Kaufmann, Doug Van Gordon, Cliff Bartlett, Marla Sharp, Brian Bartlett, Chris Skelly, Lynn Nolan, John
Thiel, Steve Caswell,
Moved Cefalu Second Sheehan Vo el esan Yes Cefalu Yes Jones Excused Sheehan Yes Wallace
to approve the Consent Calendar as presented.
CONSENT CALENDAR:
a. WATER/ENERGY AUDIT GRANT FUNDING RESOLUTION NO._3043-16
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 3043-16 to the State Water Resources Control Board for the submission
of an application for grant funding for a water/energy audit.
b. 2015 FIRE HYDRANT SERVICE EXPANSION AND LARGE METER REPLACEMENT PROJECT
(Steve Caswell, Senior Engineer)
Approved project Closeout Agreement and Release of Claims for White Rock Construction.
C. 2015 FIRE HYDRANT SERVICE EXPANSION AND LARGE METER REPLACEMENT PROJECT
(Steve Caswell, Senior Engineer)
Authorized staff to file a Notice of Completion with the EI Dorado County Clerk.
REGULAR BOARD MEETING MINUTES - December 1, 2016
PAGE - 2
d. AFLAC MEDICAL EXPENSE REIMBURSEMENT PLAN
(Nancy Hussmann, Human Resources Director)
1) Authorized an increase to the maximum contribution level to $2,600 for 2017, in accordance
with Internal Revenue Service indexing; and, 2) Authorized increasing contribution amount
limits per all future Internal Revenue Service indexing levels.
e. SELF-INSURED DENTAL PLAN RENEWAL FOR 2017
(Nancy Hussmann, Human Resources Director)
1) Set 2017 Dental Funding Level at $142.26 per employee per month; and, 2) Continue
COBRA Dental Rates at $54.15 Single; $108.30 Employee +1; and $184.10 Family.
AMENDMENT NO. 3 TO CDS GROUP HEALTH CONTRACT ADMINISTRATION AGREEMENT
(Nancy Hussmann, Human Resources Director)
Authorized staff to amend the CDS Group Health Contract providing for Dental Administration
Services.
g. UNION MEMORANDUM Of UNDERSTANDING SIDE LETTER TO CORRECT CALPERS FINDINGS
(Nancy Hussmann, Human Resources Director)
Approved Union Memorandum of Understanding Side Letter amending language in Section
29.13. to address CalPERS Finding 2a and 2c of the 2015 Audit.
h. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT
(Ivo Bergsohn, Hydrogeologist)
Approved Change Order No. 3 to Thomas Haen Company, Inc., in the amount of $32,141.69.
REGULAR BOARD MEETING MINUTES: NOVEMBER 17 2016
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved November 17, 2016, Minutes
ITEMS FOR BOARD ACTION
a. Board Room Audio/Visual Clerk Control Enhancement - Staff provided an overview of the
proposed Change Order No. 1 to JCG Technologies and Extron.
Moved Cefalu/Second WallacelVogelgesang Yes/Cefalu Yes/Jones ExcusedjSheehan
Yes/Wallace Yes to approve Change Order No. 1 to JCG Technologies and Extron not to
exceed the amount of $5,675.49.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second WallaceVo el esan Yes Cefalu Yes Jones Excused
Wallace Yes/Sheehan Yes to approve Payment of Claims in the amount of $1,404,907.12
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
President Vogelgesang reminded the Board that the President and Vice President elections will be on
the December 15 Agenda.
REGULAR BOARD MEETING MINUTES - December 1, 2016
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EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Wallace reported the EI Dorado County Water Agency has expressed concern over possibly
moving their offices into the County Building and will discuss it at the December 14 meeting.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
The District received a notice from Liberty Utilities Rate Case proposing a 26% increase. The
District is working with the A3 Group including Lake Tahoe Resort Hotel, Marriott, Heavenly
Valley, Northstar, and Squaw Valley/Alpine, to review the Liberty Contract and negotiate on
behalf of the Group if necessary. The attorney has some suggestions that may save the District
$18,500 annually, with another approximate $60,000 in Contract savings. The District has
authorized $3,900 to continue with these negotiations.
• The District has received a letter from Alpine County concerned citizens regarding potential
pesticides/chemicals to be used in Alpine County in relation to the alfalfa crops. Staff is
working on a comprehensive plan, which will be communicated to the community.
The State of California has released their draft long-term conservation framework, which are
the permanent conversation measures on water utilities around the state. The written public
comments are due by December 19. John Mills is under contract with EI Dorado County Water
Agency to submit group comments regarding the process, compiled from all agencies, along
with comments from Association of California Water Agencies (ACWA). The District will
participate in both of these efforts.
STAFJATTORNEY REPORTS:
Staff thanked the Board for timely approval of the recent hydro truck purchase.
Staff reported the Board's response is needed on an email regarding the Budget Workshop moving
from March 21 to March 22 at 2 p.m.
ADJOURNMENT TO CLOSED SESSION:
Closed Session was continued to the December 15, 2016, meeting.
ADJOURNMENT: 2:39 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District