Minutes 01-05-2017_ _ _y :mow
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
January 5, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:06 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Brian Bartlett,
Bren Hoyle, Julie Ryan, Lynn Nolan, Linda Brown, Debbie Henderson, Tim Bledsoe, Chris Stanley
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Director Jones requested Consent Item B (Revised Tahoe Water Suppliers Association by -Laws) be
brought forward to Action Item A for discussion prior to approval.
CONSENT CALENDAR:
Moved Vogelgesang / Second Sheehan Vo el esan Yes Cefalu Absent/Jones Yes Sheehan
Yes/Wallace Yes to approve the Consent Calendar with changes as presented.
a. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3047-17 which incorporates the Pay Listing by Position for the pay
listing effective January 1, 2017.
b. REGULAR BOARD MEETING MINUTES: DECEMBER 1, 2016, AND DECEMBER 15, 2016
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved December 1, 2016 and December 15, 2016 Minutes
REGULAR BOARD MEETING MINUTES - January 5, 2017
ITEMS FOR BOARD ACTION
PAGE - 2
a. Revised Tahoe Water Suppliers Association By -Laws Revisions - Staff provided an overview of the
dues increase and new enlarged Tahoe Water Suppliers Association, of which South Tahoe
Public Utility District will remain the lead.
Moved Jones Second Wallace Vv el esa ng Yes Cefalu Absent Jones Yes Sheehan
Yes Wallace Yes to approve Tahoe Water Suppliers Association By -Law Revisions.
b. Resolution for Bureau of Reclamation 2017 WaterSMART Grant (Lynn Nolan, Grants Coordinator) -Staff
provided an overview of the WaterSMART Grant and which programs/projects would benefit
from the grant funding.
Moved Wallace Second Sheehan Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Yes Wallace Yes to adopt Bureau of Reclamation WaterSMART Program Resolution No.3046-17
approving grant funding for Municipal Metering Program.
C. Uniform & Linen Rental and Laundry Services (Linda Brown, Purchasing Agent) - Staff provided an
overview of the bid process and results.
Moved Sheehan Second Wallace/Vogelgesang Yes/Cefalu Absent/Jones Yes/ Wallace
Yes/Sheehan Yes to 1) Reject lowest bid from Aramark Uniform Apparel, LLC, as non-responsive
to bid specifications; (2) Find minor deviation from specification in the second lowest bid from
AmeriPride Services to be immaterial and waive deviation as such; (3) Award bid to the lowest
responsive, responsible bidder, AmeriPride Services, in the estimated amount of $751.25 per
week.
d. Liability Claim against South Tahoe Public Utility District received from Gregory Stevenson (Tim
Bledsoe, Manager of customer service) -This item was discussed after Closed Session. Staff provided
an overview of the lien on Gregory Stevenson's property and staff recommends rejecting the
claim.
Moved Vo ei esan Second Sheehan Vo el esan Yes Cefalu Absent Jones Yes Wallace
Yes/Sheehan Yes to reject Claim in Accordance with Government Code Sections 912 et. seq.
e. 2017 Washington, D.C. Legislative Advocacy (Shannon Cotulla, Assistant General Manager) -Staff
provided an overview of the ENS Contract.
Moved Jones Second Sheehan Vo el esa ng Yes Cefalu Absent Jones Yes Wallace
Yes/Sheehan Yes to authorize extension of the contract with ENS Resources, Inc., for lobbying
and consulting services in the amount of $84,000 for the calendar year 2017.
f. California Tahoe Alliance Sharing Cost for State Lobbying and Consulting Services (Shannon
Cotulla, Assistant General Manager) -Staff provided an overview of the Alliance and the broad
agenda for these services.
Moved Sheehan Second Vo el esan Vo el esan Yes Cefalu Absent Jones Yes Wallace
Yes/Sheehan Yes to authorize Task Order No. 3 to the Conservation Strategy Group for lobbying
and consulting services in the amount of $12,000 for the calendar year 2017.
REGULAR BOARD MEETING MINUTES -January 5, 2017 PAGE - 3
g. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Walla ce/Vogelgesan q Yes Cefalu Absent/Jones Yes/Wallace
Yes Sheehan Yes to approve Payment of Claims in the amount of $1,662,289.49.
ANNOUNCEMENT OF 2017 BOARD APPOINTMENTS
President Vogelgesang presented the following committee and liaison appointments for 2017.
Standing Committees:
1) Executive Committee - Vogelgesang/Sheehan
2) Finance Committee - Wallace/Vogelgesang
3) Water and Wastewater Operations Committee - Jones/Sheehan
Ad -Hoc Committees:
1) Lakeside Park Associates - Jones/Sheehan
2) Metering and Development - Cefalu/Wallace
Liaisons:
1) Alpine County - Wallace
2) ACWA (Association of California Water Agencies) - Jones
3) CASA (California Association of Sanitation Agencies) - Vogelgesang
4) City of South Lake Tahoe - Vogelgesang/Hughes Alternate
5) City and County Fire Departments - Cefalu
6) EI Dorado County - Jones
7) EI Dorado County Water Agency - Wallace/Sheehan Alternate
Any necessary changes will be considered as they occur
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Wallace reported he attended the Finance Committee meeting at 1 p.m. today and staff
has been working on alternatives for Senate Bill 1069. The preferred alternative will be brought to the
Board for approval.
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Wallace reported EI Dorado County is still in discussions with EI Dorado County Water Agency
regarding office space. Ted Gains will be speaking at the EI Dorado County Chamber of Commerce
meeting after the January 11, 2017, meeting.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
• The Governor signed the Lake Tahoe Restoration Act
December water reduction was 9.7% compared to December 2013
■ Holiday influent flows were December 30: 4.82 MGD; December 31: 5.1 1 MGD; January 1:
4.57 MGD; January 2: 4.10 MGD
• Staff are preparing Capital Improvement Program presentations for one hour prior to Board
Meetings in February at the earliest.
REGULAR BOARD MEETING MINUTES - January 5, 2017 PAGE - 4
STAFF/ATTORNEY REPORTS:
Staff reported Bentley Nevada, Inc., is in charge of the flow from the Carson River, which will be shut
off this weekend so it does not flow onto Diamond Valley Ranch.
Operations is working hard to resolve pump issues at Luther Pass Pump Station during the power
conversion on that project.
The District is scheduling additional standby staff over the weekend in order to respond to the
weekend storm predictions.
Brian Bartlett introduced Bren Hoyl the new Information Technology Systems Specialist I. Bren started
work on January 2, 2017.
Attorney Kvistad reported staff has been working with Department of Water Resources (DWR) to
complete both alternative plans which were submitted on December 29 to the Department of Water
Resources. DWR staff will be assigned to review the plans, but they have up to two years to evaluate
the plan. There was a tremendous amount of effort put into these plans.
MEETING BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:51 p.m.
RECONVENED TO OPEN SESSION: 4:11 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
No reportable Board action
Please see Action Item d, which was discussed at this time.
ADJOURNMENT: 4:12 p.m.
Melonie Guttry, Clerk of the oard
South Tahoe Public Utility District
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Randy Vogelgesang, Board President
South Tahoe Public Utility District