District Board Agenda Packet January 19, 2017e{
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, January 19, 2017 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South lake Tahoe, California
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
l . CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non -agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION 1 ACTION
6. PRESENTATION
a. Water Conservation Program Update - (Donielle Morse, Water Conservation Specialist)
7. ITEMS FOR BOARD ACTION
a. Water Meter Installation Project - Phases III -V
(Trevor Coolidge, Associate Engineer)
Authorize staff to advertise for bids for water meter lids and service valve boxes required
for the Water Meter Installation Project -Phases III -V.
b. Wastewater System Interconnection and a Mutual Aide and Assistance Agreement with
the Douglas County Sewer Improvement District No. 1
(Shannon Cotulla, Assistant General Manager)
Approve a wastewater system interconnection and a Mutual Aide and Assistance
Agreement between South Tahoe Public Utility District and the Douglas County Sewer
Improvement District No. 1.
REGULAR BOARD MEETING AGENDA - January 19, 2017 PAGE - 2
C. Local Hazard Mitigation Plan 2017 Update
(Shannon Cotulla, Assistant General Manager)
(1) Hold a Public Hearing at 2:05 p.m. to take public comments on the Local
Hazard Mitigation Plan 2017 Update; and, (2) Approve Resolution No. 3049-17 adopting
the Local Hazard Mitigation Plan 2017 Update.
d. Setting Sewer Capacity Charges
(Paul Hughes, Chief Financial Officer)
Approve Ordinance No. 567-17 reducing sewer capacity charges, amending
Administrative Code Section 4.5.7, and superseding Ordinance No. 560-15 in its entirety.
e. Amendment to Legal Services Agreement
(Richard Solbrig, General Manager)
Approve the attached Amended Agreement for legal services for Brownstein Hyatt
Farber Schereck, LLP, effective January 2017.
Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $2,072,405.30
8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Storm Response (Shannon Cotulla, Assistant General Manager)
b. SB 1069 Follow Up Discussion (Tim Bledsoe, Customer Service Manager)
13. NOTICE OF PAST AND FUTURE MEETINGS EVENTS
Past Meetings/Events
01105117 - 1:00 p.m. Finance Committee Meeting at the District
01/05/17 - 2:00 p.m. Regular Board Meeting at the District
01 /16/17 - Martin Luther King Holiday - District Office Closed
01 /17117 - 3:30 p.m. Operations Committee Meeting at the District
01 /18/17 - 8:00 a.m. Employee Communications Committee at the District (Wallace Representing)
Future Meetings/Events
02/02/17/17 - 2:00 p.m. Regular Board Meeting at the District
14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not
open to the public; however, an opportunity will be provided at this time if members of the public would like to
comment on any item listed - three minute limit.)
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may
be held for conference with legal counsel regarding existing litigation: EI Dorado
County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public
Utility District.
b. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
REGULAR BOARD MEETING AGENDA -January 19, 2017 PAGE - 3
ADJOURNMENT (The next Regular Board Meeting is Thursday, February 2, 2017, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the some time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during "Comments from
the Audience;" however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the some time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA -January 19, 2017
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
January 19, 2017
ITEMS
PAGE - 4
a. BUREAU OF RECLAMATION 2017 WaterSMART SMALL-SCALE WATER EFFICIENCY PROJECTS
GRANT
(Lynn Nolan, Grants Coordinator)
Adopt Bureau of Reclamation WaterSMART Small -Scale Water Efficiency Projects Grant
Program Resolution No. 3048-17 approving grant funding for a pressure reducing valve
program.
b. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT
(Ivo Bergsohn, Hydrogeologist)
Accept Contract Change Request No. 13 from Thomas Haen Company, Inc., extending the
referenced project contract time by ninety- nine (99) calendar days.
c. METER MOBILE READING UNITS (MXU'S) AND WATER METERS
(Tim Bledsoe, Customer Service Manager and James Cullen, Inspection Supervisor)
(1) Authorize exception to bidding procedures as outlined in the Purchasing Policy for a sole
source purchase of standardized supplies; and (2) Authorize purchase of Sensus MXU's, meters
and parts from Western Nevada Supply in an estimated amount of $50,044.50, including tax.
d. REGULAR BOARD MEETING MINUTES: January 5, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve January 5, 2017, Minutes
General Manager
Richard H. Solbrig
1950 oTahoe Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Public, Utility D✓V ri ct Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 4 Fax 530 541-0614 • www.5tpud.uo
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: January 19, 2017
ITEM - PROJECT NAME: Bureau of Reclamation 2017 WaterSMART Small -Scale Water
Efficiency Projects Grant
REQUESTED BOARD ACTION: Adopt Bureau of Reclamation WaterSMART Small -Scale
Water Efficiency Projects Grant Program Resolution No. 3048-17 approving grant
funding for a pressure reducing valve program.
DISCUSSION: South Tahoe Public Utility staff is requesting approval to submit a grant
application to the Bureau of Reclamation WaterSMART 2017 grant program for a
pressure reducing valve installation program on the District's largest water producing
infrastructure. The grant is limited to $75,000 with a $75,000 match. The attached
Resolution No. 3048-17 is a requirement of the funding application.
SCHEDULE: Final application will be submitted January 20, 2017
COSTS: Match costs are associated with this item
ACCOUNT NO: N/A
BUDGETED AMOUNT REMAINING: N/A
ATTACHMENTS: Resolution No. 3048-17
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES -���f C -, NO
CHIEF FINANCIAL OFFICER: YES NO
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CATEGORY: Water
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RESOLUTION NO. 3048-17
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
BUREAU OF RECLAMATION WaterSMART:
SMALL-SCALE WATER EFFICIENCY GRANT 2017
BE IT RESOLVED by the South Tahoe Public Utility District (STPUD) Board of
Directors that the General Manager, Assistant General Manager and/or the Chief
Financial Officer is hereby authorized and directed to sign and file, for and on behalf of
the STPUD, a Financial Assistance Application for a financing agreement from the
Bureau of Reclamation for the planning, design, and construction of the following
project: Pressure Reducing Valve Program; and
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does
authorize the aforementioned representative or his/her designee to certify that the
Agency has and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Bureau
of Reclamation; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the
submission of an application under the Bureau of Reclamation WaterSMART Grant
Program and certifies that STPUD is capable of the providing the amount of funding and
in-kind contributions specified in the funding application; and
BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet
I established deadlines for entering into a grant or cooperative agreement;
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
� Resolution No. 3048-17 was duly and regularly adopted and passed by the Board of
I Directors of the South Tahoe Public Utility District at a regular meeting held on the 19th
I day of January, 2017, by the following vote:
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AYES:
NOES:
ABSENT:
ATTEST:
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3048-17
Page 2
January 19, 2017
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Randy Vogelgesang, Board President
South Tahoe Public Utility District
South Tahoe
Public Utility District
General Manager
Richard H. 5olbrig
Directors
Chris Cefalu
James K. Jones
Randy Vogelgesang
Kelly Sheehan
Duane wallace
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 54446474 , Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: January 19, 2017
ITEM - PROJECT NAME: Diamond Valley Ranch Irrigation Improvement
REQUESTED BOARD ACTION: Accept Contract Change Request No. 13 from Thomas
Haen Company, Inc., extending the referenced project contract time by ninety- nine
(99) calendar days.
DISCUSSION: On September 1, 2015, following issuance of Notice to Proceed, Thomas
Haen Company Inc. (THaenCo) commenced work on construction of the Diamond
Valley Ranch Irrigation Improvements Project - Phase I (DVRIIP). As of December 20,
2016, THaenCo has completed 82% of the contract work. However, there are several
remaining bid items that require grading (Bid Items 24 and 25), paving (Bid Items 27 and
28) and construction (Bid Item 35) that need to be performed after the winter months,
when weather and site conditions are appropriate. In order to proceed with this work
without causing any damages for delay, THaenCo has submitted Contract Change
Request No. 13 (CCR #13) which requests an extension of time adding 99 calendar
days to the project contract time. Acceptance of CCR # 13 will change the Contract
completion date to May 12, 2017.
As THaen Co has shown good progress during the completion of this work; and that
staff agrees that the remaining bid items need to be conducted after the winter
months when weather and site conditions are appropriate; and that the requested
time extension will not cause construction to exceed the completion of construction
date under its Finance Agreement with the State Water Resources Control Board
(Agreement No. 14-835-550 Amendment No. 1); staff recommends that the Board
accept CCR # 13. Granting of an extension of time will not constitute a basis for any
claim against the District for additional compensation or damages unless caused by
the District or another contractor employed by the District.
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Ivo Bergsohn
January 19, 2017
Page 2
SCHEDULE: As soon as possible
COSTS: $0.00
ACCOUNT NO: 1029-8161
BUDGETED AMOUNT AVAILABLE: $347,577
ATTACHMENTS: Contract Change Request No. 13 (January 5, 2017)
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER:
CHIEF FINANCIAL OFFICER:
YES NO
YES -6NO
CATEGORY: Sewer
CCR # 13
Diamond Valley Ranch Irrigation Improvement - Phase 1
No Program
Printed 01/05/2017, Page 1 of 2
500TH TA40
�n:' h� � r - f 45 0 •'K ��
Contract extension request Submitted :
01/05/2017
Contract:
1029-8161 Submitted To:
STPUD Construction
Contractor:
Thomas Haen Company, Inc.
Management
ISO Currency Code:
USD Revision Date:
New Contract Duration:
457
Status:
Pending
Priority:
High
Created By:
Thomas Haen Company, Inc., Nick Bailey
Created:
01/03/2017
Change Date: 01/03/2017
Schedule ID:
Not to Exceed $: 0.00
Set:
Approved Thru Last:
11,894.41
Amount Added:
0.00
New Approved Amount:
11,894.41
Current Contract Duration:
457
Days Added:
0
New Contract Duration:
457
Budget:
Funding:
Cost Item:
Proposed Design Change Summary:
As discussed during the last DVR project meeting, the Thomas Haen Company, Inc. would like to request an extension of
contract time until Friday May 12th of 2017. The outstanding contract items will require spring like weather to complete at
the satisfaction of all stakeholders. This includes the North C -line inter -tie with road patch and possibly the mass grading on
the C irrigation field. In the event that wetter than average weather persists, we feel it would be best to hold off on the
clearing and grading of the irrigation fields so that runoff and erosion conditions would be avoided. Based on the current
number of contract days, an extension of 99 days should put us at this end date.
eadoc
CCR # 13
Diamond Valley Ranch Irrigation Improvement - Phase 1
No Program
.. _.......
Printed 01/05/2017, Page 2 of 2
STPUD Construction Management Response to CCR # 13
Number:
1
Revision:
Revision Date:
Submitted :
01/05/2017
Status:
Pending
Created By:
STPUD Construction Management, Ivo Bergsohn j
Compensable Days: 0
Non Compensable Days: 0
Amount: 0.
Comment:
Thank you for submitting CCR #13. Staff concurs with the need for the contract extension and will bring this to the Board
for acceptance at the upcoming January 19th Regular Meeting.
Granting of an extension of time will not constitute a basis for any claim against the District for additional compensation or
damages unless caused by the District or another contractor employed by the District.
The District understands that there are no added costs involved with this request.
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outh Tahoe,
blit Utility District
General Manager
Richard H. 5olbrig
Directors
Chris Cefalu
James K. Jones
Randy vogelgesang
Kelly 5heehan
Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 o www.5tpud.u5
BOARD AGENDA ITEM 4C
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
James Cullen, Inspection Supervisor
MEETING DATE: January 19, 2017
ITEM - PROJECT NAME: Meter Mobile Reading Units (M XU's) and Water Meters
REQUESTED BOARD ACTION: (1) Authorize exception to bidding procedures as outlined
in the Purchasing Policy for a sole source purchase of standardized supplies; and,
(2) Authorize purchase of Sensus MXU's, meters and parts from Western Nevada Supply
in an estimated amount of $50,044.50, including tax.
DISCUSSION: Staff would like to purchase an estimated total of 135 MXU's and 142
meters needed for the 2017 construction season to be paid from the Operating
Expense Budget for Fiscal Year 2017/2018.
To ensure that all parts will perform with the District electronic meter reading system, the
District only purchases meters and MXU's manufactured by Sensus (as authorized by the
Board on May 21,2009). Western Nevada is the sole source supplier for Sensus in this
area.
The item has been reviewed by the District Purchase Agent.
SCHEDULE: Order by January 20, 2017
COSTS: $50,044.50
ACCOUNT NO: 2000-0402
BUDGETED AMOUNT AVAILABLE: $24,801 (2016/17), $75,000 (2018/19)
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
NO,
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CATEGORY: Sewer/Water
METER ORDER 2017
ORDER #1- JANUARY 2017 TOTAL= $ 50,044.50
QUANTITY
DESCRIPTION
PRICE
EXTENDED
135
SENSUS M2 FLEXNET 520M SINGLE
130.00
17,550.00
40
IPER .75" - 9"LL (STANDARD) 1 CUFT TRPL MTR
140.00
5,600.00
32
IPER .75" - 7.5"LL (SHORTY) 1 CUFT TRPL MTR
132.00
4,224.00
6
IPER 1" - 1 CUFT TRPL MTR
176.00
1,056.00
3
1.5" OMNI R2 1CF WTR MTR
582.00
1,746.00
60
IPER 1" - 1 CUFT TRPL UL FIRE MTR
193.00
11,580.00
1
SENSUS V2 TEST METER
3,560.00
3,560.00
1000
5/8 X 3/4-3/4" MTR GSKT
0.28
280.00
50
2" MTR GSKT
2.75
137.50
80
5/8 X 2-1/2" BRZ BOLT & NUT
7.55
604.00
SUB TTL
46,337.50
TAX 8%
3,707.00
TOTAL
50,044.50
ORDER #2- JULY 2017 TOTAL= $ 24,563.52
QUANTITY
DESCRIPTION
PRICE
EXTENDED
108
SENSUS M2 FLEXNET 520M SINGLE
130.00
14,040.00
32
IPER 3/4 - 9"LL (STANDARD) 1 CUFT TRPL MTR
140.00
4,480.00
32
IPER 3/4 - 7.5"LL (SHORTY) 1 CUFT TRPL MTR
132.00
4,224.00
SUB TTL
22,744.00
TAX 8%
1,819.52
TOTAL
24,563.52
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
January 5, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:06 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Brian Bartlett,
Bren Hoyle, Julie Ryan, Lynn Nolan, Linda Brown, Debbie Henderson, Tim Bledsoe, Chris Stanley
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Director Jones requested Consent Item B (Revised Tahoe Water Suppliers Association by -Laws) be
brought forward to Action Item A for discussion prior to approval.
CONSENT CALENDAR:
Moved Vo el esan Second Sheehan Vv el esan Yes Cefalu Absent Janes Yes Sheehan
Yes/Wallace Yes to approve the Consent Calendar with changes as presented.
a. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3047-17 which incorporates the Pay Listing by Position for the pay
listing effective January 1, 2017.
b. REGULAR BOARD MEETING MINUTES: DECEMBER 1, 2016, AND DECEMBER 15, 2016
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved December 1, 2016 and December 15, 2016 Minutes
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REGULAR BOARD MEETING MINUTES - January 5, 2017 PAGE - 2
ITEMS FOR BOARD ACTION
a. Revised Tahoe Water Suppliers Association By -Laws Revisions - Staff provided an overview of the
dues increase and new enlarged Tahoe Water Suppliers Association, of which South Tahoe
Public Utility District will remain the lead.
Moved Jones Second Wallace Vo el esan Yes Cefalu Absent Janes Yes Sheehan
Yes Wallace Yes to approve Tahoe Water Suppliers Association By -Law Revisions.
b. Resolution for Bureau of Reclamation 2017 WaterSMART Grant (Lynn Nolan, Grants Coordinator) -Staff
provided an overview of the WaterSMART Grant and which programs/projects would benefit
from the grant funding.
Moved Wallace Second Sheehan Vo el esan Yes Cefalu Absent/Jones Yes Sheehan
Yes Wallace Yes to adopt Bureau of Reclamation WaterSMART Program Resolution No.3046-17
approving grant funding for Municipal Metering Program.
c. Uniform & Linen Rental and Laundry Services (Linda Brown, Purchasing Agent) -Staff provided an
overview of the bid process and results.
Moved Sheehan/Second Wallace Vo el esan Yes Cefalu Absent/Jones Yes Wallace
Yes Sheehan Yes to 1) Reject lowest bid from Aramark Uniform Apparel, LLC, as non-responsive
to bid specifications; (2) Find minor deviation from specification in the second lowest bid from
AmeriPride Services to be immaterial and waive deviation as such; (3) Award bid to the lowest
responsive, responsible bidder, AmeriPride Services, in the estimated amount of $751.25 per
week.
d. Liability Claim against South Tahoe Public Utility District received from Gregory Stevenson (Tim
Bledsoe, Manager of customer service) - This item was discussed after Closed Session. Staff provided
an overview of the lien on Gregory Stevenson's property and staff recommends rejecting the
claim.
Moved Vo el esan Second Sheehan Vv el esan Yes Cefalu Absent/Jones Yes Wallace
Yes Sheehan Yes to reject Claim in Accordance with Government Code Sections 912 et. seq.
e. 2017 Washington, D.C. Legislative Advocacy (Shannon Cotulla, Assistant General Manager) -Staff
provided an overview of the ENS Contract.
Moved Jones Second Sheehan Vo el esan Yes Cefalu Absent/Jones Yes Wallace
Yes Sheehan Yes to authorize extension of the contract with ENS Resources, Inc., for lobbying
and consulting services in the amount of $84,000 for the calendar year 2017.
California Tahoe Alliance Sharing Cost for State Lobbying and Consulting Services (Shannon
Cotulla, Assistant General Manager) -Staff provided an overview of the Alliance and the broad
agenda for these services.
Moved Sheehan Second Vo el esan Vo el esan Yes Cefalu Absent/Jones Yes Wallace
Yes Sheehan Yes to authorize Task Order No. 3 to the Conservation Strategy Group for lobbying
and consulting services in the amount of $12,000 for the calendar year 2017.
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REGULAR BOARD MEETING MINUTES - January 5, 2017 PAGE - 3
g. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Wallace Vo ei esan Yes Cefalu Absent Jones Yes Wallace
YesiSheehan Yes to approve Payment of Claims in the amount of $1,662,289.49.
ANNOUNCEMENT OF 2017 BOARD APPOINTMENTS
President Vogelcgesang presented the following committee and liaison appointments for 2017.
Standing_ Committees:
1) Executive Committee - Vogelgesang/Sheehan
2) Finance Committee - Wallace/Vogelgesang
3) Water and Wastewater Operations Committee - Jones/Sheehan
Ad -Hoc Committees:
1) Lakeside Park Associates - Jones/Sheehan
2) Metering and Development - Cefalu/Wallace
Liaisons:
1) Alpine County - Wallace
2) ACWA (Association of California Water Agencies) - Jones
3) CASA (California Association of Sanitation Agencies) - Vogelgesang
4) City of South Lake Tahoe - Vogelgesang/Hughes Alternate
5) City and County Fire Departments - Cefalu
6) EI Dorado County - Jones
7) EI Dorado County Water Agency - Wallace/Sheehan Alternate
Any necessary changes will be considered as they occur
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Wallace reported he attended the Finance Committee meeting at 1 p.m. today and staff
has been working on alternatives for Senate Bill 1069. The preferred alternative will be brought to the
Board for approval.
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Wallace reported EI Dorado County is still in discussions with EI Dorado County Water Agency
regarding office space. Ted Gains will be speaking at the EI Dorado County Chamber of Commerce
meeting after the January 11, 2017, meeting.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
The Governor signed the Lake Tahoe Restoration Act
• December water reduction was 9.7% compared to December 2013
Holiday influent flows were December 30: 4.82 MGD; December 31: 5.11 MGD; January 1:
4.57 MGD; January 2: 4.10 MGD
Staff are preparing Capital Improvement Program presentations for one hour prior to Board
Meetings in February at the earliest.
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REGULAR BOARD MEETING MINUTES - January 5, 2017 PAGE - 4
STAFFIATTORNEY REPORTS:
Staff reported Bentley Nevada, Inc., is in charge of the flow from the Carson River, which will be shut
off this weekend so it does not flow onto Diamond Valley Ranch.
Operations is working hard to resolve pump issues at Luther Pass Pump Station during the power
conversion on that project.
The District is scheduling additional standby staff over the weekend in order to respond to the
weekend storm predictions.
Brian Bartlett introduced Bren Hoyl the new Information Technology Systems Specialist I. Bren started
work on January 2, 2017.
AttorneyKvistad reported staff has been working with Department of Water Resources (DWR) to
complete both alternative plans which were submitted on December 29 to the Department of Water
Resources. DWR staff will be assigned to review the plans, but they have up to two years to evaluate
the plan. There was a tremendous amount of effort put into these plans.
MEETING BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:51 p.m.
RECONVENED TO OPEN SESSION: 4:11 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
No reportable Board action
Please see Action Item d, which was discussed at this time.
ADJOURNMENT: 4:12 p.m.
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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Randy Vogelgesang, Board President
South Tahoe Public Utility District
Guth Tahoe
1lic Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James K. Jones
Randy vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 5446474 e Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 70
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: January 19, 2017
ITEM - PROJECT NAME: Water Meter Installation Project - Phases III -V
REQUESTED BOARD ACTION: Authorize staff to advertise for bids for water meter lids and
service valve boxes required for the Water Meter Installation Project -Phases III -V.
DISCUSSION: The District currently has approximately 5,000 remaining water meter
installations to complete as part of the remaining phases of the residential water
metering project. For each meter installation, a new water meter pit is installed that
requires a water meter lid, and in the majority of installations, a new water service valve
box. The proposed material procurement and remaining meter installations will be
funded through a pending agreement through the State Water Resources Control
Board's Clean Water State Revolving Fund (CWSRF).
By procuring the water meter lids and valve boxes in advance of each of the remaining
water meter installation phases that are anticipated to run through 2020, the District will
be able to standardize on products to minimize replacement compatibility issues,
prevent material delivery delays that have repeatedly occurred on prior phases,
procure materials that meet both District needs and industry standards, and achieve
cost savings through the direct purchase of materials. The District has experienced
issues with construction contractors being unable to secure materials on a timely basis,
if at all, due to American Iron and Steel requirements, and limited availability of traffic -
rated models in the meter lid sizes preferred by District maintenance personnel that are
also compatible with the District's established water meter antenna style (Sensus).
The meter lids will be secured through an advertisement for 15 -inch and 18 -inch models
in late January that fit 3/4 inch and 1 inch water meter pits, followed in February, by a
separate bid for two water meter valve box styles that fit single or double services. The
procurement is split to maximize the number of potential bidders and potentially source
meter lids directly from foundries that might not manufacture concrete valve boxes to
maximize cost savings. Each bid will require that materials be delivered in phases over
the next four years to match the pace of the water meter installation project.
Trevor Coolidge
January 19, 2017
Page 2
Staff recommends that the Board authorize staff to advertise for bids for the meter lids
and valve boxes required for the Water Meter Installation Project -Phases III -V.
SCHEDULE: As soon as possible.
COSTS: $1,390,000
ACCOUNT NO: 2029-8760 16WO03
BUDGETED AMOUNT AVAILABLE: $1,483,297
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES � NO
-18-
CATEGORY: Water
TO:
FROM:
MEETING DATE:
1275 Meadow Crest Drive • South Lake Tahoe o CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.us
BOARD AGENDA ITEM 7b
Board of Directors
Shannon Cotulla, Assistant General Manager
January 19, 2019
ITEM - PROJECT NAME: Wastewater System Interconnection and a Mutual Aide and
Assistance Agreement with the Douglas County Sewer
Improvement District No. 1
REQUESTED BOARD ACTION: Approve a wastewater system interconnection and a
Mutual Aide and Assistance Agreement between South Tahoe Public Utility District and
the Douglas County Sewer Improvement District No. 1.
DISCUSSION: On August 7, 2014, the Board of Directors agreed in concept to a
wastewater collection system interconnection with Douglas County Sewer
Improvement District No. 1 (DCSID). DCSID had approached the District to request they
be allowed to construct an interconnection between the two wastewater systems that
would allow DCSID to discharge wastewater into the South Tahoe Public Utility District's
(District) wastewater collection system to reduce or prevent a DCSID wastewater
overflow. The discharges to the District's system would be limited to emergency
conditions or during maintenance of DCSID's pump station or force main.
Utilizing hydraulic modeling software and historic flow data, District staff analyzed the
available capacity of the relevant gravity sewer, pump station, force main, and the
Wastewater Treatment Plant (WWTP). Staff determined that during large storm events
or when the biological system of the WWTP is upset that no additional capacity is
available. However, during normal operations there is capacity available.
Several technical requirements have been established for the interconnection that
DCSID have agreed to. These requirements include:
1. A velocity meter will be installed and connected to our Supervisory Control and
Data Acquisition (SCADA) system.
2. A throttling valve will be installed near the interconnection that will be able to
limit the amount of wastewater discharged into the District's collection system.
-19-
General Manager
Richard H. Solbrig
Directors
SO Tahoe
Chris Cefalu
R.
JamesJones
Public Utility District
Randy Vogelgecang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe o CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.us
BOARD AGENDA ITEM 7b
Board of Directors
Shannon Cotulla, Assistant General Manager
January 19, 2019
ITEM - PROJECT NAME: Wastewater System Interconnection and a Mutual Aide and
Assistance Agreement with the Douglas County Sewer
Improvement District No. 1
REQUESTED BOARD ACTION: Approve a wastewater system interconnection and a
Mutual Aide and Assistance Agreement between South Tahoe Public Utility District and
the Douglas County Sewer Improvement District No. 1.
DISCUSSION: On August 7, 2014, the Board of Directors agreed in concept to a
wastewater collection system interconnection with Douglas County Sewer
Improvement District No. 1 (DCSID). DCSID had approached the District to request they
be allowed to construct an interconnection between the two wastewater systems that
would allow DCSID to discharge wastewater into the South Tahoe Public Utility District's
(District) wastewater collection system to reduce or prevent a DCSID wastewater
overflow. The discharges to the District's system would be limited to emergency
conditions or during maintenance of DCSID's pump station or force main.
Utilizing hydraulic modeling software and historic flow data, District staff analyzed the
available capacity of the relevant gravity sewer, pump station, force main, and the
Wastewater Treatment Plant (WWTP). Staff determined that during large storm events
or when the biological system of the WWTP is upset that no additional capacity is
available. However, during normal operations there is capacity available.
Several technical requirements have been established for the interconnection that
DCSID have agreed to. These requirements include:
1. A velocity meter will be installed and connected to our Supervisory Control and
Data Acquisition (SCADA) system.
2. A throttling valve will be installed near the interconnection that will be able to
limit the amount of wastewater discharged into the District's collection system.
-19-
Shannon Cotulla
January 19, 2017
Page 2
3. The District will be released from any liability associated with closing the throttling
valve.
4. A Smart Cover will be installed as a backup flow sensor.
5. DCSID will be responsible for maintenance and fees associated with the meter
and Smart Cover.
6. DCSID will be responsible for any attorney or rate consultant fees incurred by the
District associated with the interconnection.
7. The District may close the interconnection at any time for any reason.
8. The interconnection will normally remain closed.
9. DCSID will be charged a per gallon rate of five times the District's average
annual sewage treatment cost per gallon from the prior year for wastewater
discharged into the District's system.
These requirements have either been incorporated into the construction plans for the
interconnection, or have been incorporated into the Mutual Aide and Assistance
Agreement.
Staff recommends that the Board approve a wastewater system interconnection and a
Mutual Aide and Assistance Agreement between South Tahoe Public Utility District and
the Douglas County Sewer Improvement District No. 1.
SCHEDULE: Agreement effective upon approval of the District and DCSID
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Mutual Aide and Assistance Agreement
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES _ NO
CHIEF FINANCIAL OFFICER: YES NO
-20-
MUTUAL AID AND ASSISTANCE AGREEMENT
This Mutual Aid and Assistance Agreement ("Agreement") is made by and between
the South Tahoe Public Utility District, a California public agency formed in 1950 pursuant to the
Public Utility District Act, ("District") and Douglas County Sewer Improvement District No. 1, a
Local Improvement District organized pursuant to Chapter 309 of the Nevada Revised Statutes,
("DCSID") on , 2016, at South Lake Tahoe, California, with reference to the
following facts and intensions:
A. The District owns and operates a sewer treatment system ("District System") for
the beneficial use by the District and its customers located within the City of South Lake Tahoe
and certain portions of the County of EI Dorado, California;
B. DCSID owns and operates a sewer treatment system ("DCSID System") for the
beneficial use by the DCSID and its customers located within the Douglas County, Nevada,
portion of the Lake Tahoe Basin;
C. DCSID may enter into an agreement with a public agency of another state to
exercise any power, privilege or authority of DCSID pursuant to Nevada Revised Statutes
section 277.110;
D. Pursuant to Public Utility Code section 16873, the District may contract with any
public agency for the joint acquisition, construction, or use of any sewage disposal facilities for
the servicing of the District and such other area as may be designated in the contract, when in
the judgment of the Board, it is in the best interest of the District;
E. The parties desire to allow DCSID to construct an interconnection between the
parties' respective wastewater collection systems in order to allow DCSID to deliver untreated
wastewater to the District when requested by DCSID and when the District determines it has
available capacity;
F. The parties additionally desire to provide for either party to request aid and
assistance from the other party in the event of an emergency or other situation involving health
and safety or the environment that exceeds the then -existing resources of the requesting party;
and,
G. The parties agree to provide for DCSID to deliver wastewater to the District on an
as -needed and available capacity basis and mutual aid and assistance to each other in the
event of an emergency pursuant to the terms and conditions of this Agreement.
NOW THEREFORE, the parties agree as follows:
1. Interconnection of Wastewater Systems.
1.1. Point of Delivery. The point of delivery for DCSID's wastewater to the District
shall be at the manhole depicted on Exhibit "A," which is incorporated by this reference
("Delivery Point").
1.2. Contract Documents. DCSID shall prepare contract documents ("Contract
Documents") for construction of the Interconnection Improvements ("Interconnection
037627\0008\12375563.2
-21-
Improvements") which shall be subject to the District's review and approval prior to commencing
construction. The improvements include, but are not limited to, a sewer main, meter, valve,
smart manhole cover and other related improvements. DCSID shall be responsible for the cost
of preparing the contract documents for the Interconnection Improvements.
1.3. Construction. DCSID, through its contractor, shall construct the Interconnection
Improvements to connect DCSID System to the District System at the Delivery Point. The
Interconnection Improvements shall be constructed in compliance with the Contract Documents
and District's construction standards and applicable laws and regulations. The District shall
have the right to observe the construction of the Interconnection Improvements and require
modifications as necessary to comply with the District's requirements. The Interconnection
Improvements shall not be backfilled until the District approves the construction. DCSID shall
be responsible for the cost of constructing the Interconnection Improvements.
1.4 Maintenance. DCSID shall have reasonable access for the purpose of inspecting
and maintaining the Interconnection Improvements with its personnel and equipment in
compliance with the District's standards and applicable laws and regulations. The District shall
have the right to inspect the Interconnection Improvements and, after consulting with DCSID,
require DCSID to maintain, modify or otherwise change the Interconnection Improvements as
necessary to avoid damage or disruption of District's facilities or operations or to preserve the
integrity of District's collection and/or pumping facilities as determined by the District in its sole
discretion. DCSID shall be responsible for the cost of inspecting, maintaining and modifying the
Interconnection Improvements.
1.5. Delivery of Wastewater.
1.5.1. Notification. At anytime when DCSID needs assistance to treat its
wastewater, DCSID may request of the District to open the Interconnection Improvement valve
and accept delivery of wastewater from the DCSID System into the District System, but only
after notifying and receiving the District's prior authorization. The District shall have the sole and
absolute discretion to determine whether to accept delivery, and continue to accept delivery, of
wastewater from DCSID, which may be discontinued at any time in the District's sole and
absolute discretion. DCSID shall notify the District as soon as possible when it desires to
deliver wastewater to the District. The District and DCSID shall develop communication
protocols for notification.
1.5.2. Authorization. The District, in its sole and absolute discretion, shall retain
the right to deny authorization of DCSID to open or to maintain open the Interconnection
Improvement Valve and deliver wastewater from the DCSID System into the District System.
1.5.3. Type and Condition of Wastewater. DCSID shall not permit the discharge
of any waste, pollutant, or excessive inflow or infiltration into the District System that is
prohibited by ordinances, resolutions, rules, or regulations of the District or the State of
California. The diversion of any rainwater, storm water, groundwater (other than unintentional
infiltration), foundation drainage, drainage from any outside surfaces such as streets, driveways,
roofs, and yards, and any drainage from pools or ponds into the District System is strictly
prohibited.
1.6. No Liability for Interruptions. The District, its directors, elected officials, officers,
agents, employees and contractors, shall not be liable for damages, breach of contract or
otherwise to DCSID for failure, suspension, diminution, or other variations in the quantity of
037627\0008\12375563.2 -22-
wastewater accepted by the District occasioned by or in consequence of any cause beyond the
reasonable control of the District including, but not limited to, acts of God or of public enemy,
fires, floods, earthquakes, power outages, water supply shortage or other catastrophe, strikes,
or failure or breakdown of transmission facilities.
1.7. Compensation. In the event that DCSID delivers wastewater from the DCSID
System into the District System, DCSID shall pay the District five (5) times the then current rate
by volume for wastewater treatment service (calculated as the District's Annual Sewer O&M
Budget for the prior fiscal year divided by the Annual Plant Flow for the prior fiscal year) as
measured by the Interconnection Improvements meter. The District will read the meter at such
times as determined by the District and invoice DCSID for such amounts. DCSID shall pay the
invoice within thirty (30) days of the date of the invoice.
1.8. Administrative Code. The DCSID delivery of wastewater to the District pursuant
to this Agreement shall be subject to the Administrative Code and the District's rules,
regulations and policies to the extent not inconsistent with the terms and conditions of this
Agreement. In the event of a conflict between the terms and conditions of this Agreement and
the Administrative Code and the District's rules, regulations and policies, this Agreement shall
control in all respects.
1.9. No Rights. This Agreement only provides DCSID with a contractual right to
deliver wastewater to the District as determined in the District's sole and absolute discretion.
This Agreement is not intended to, and shall not provide DCSID with any right, title or
entitlement to any other wastewater services from the District or claim of ownership to all or any
of the District's facilities or other District property related to the District System.
1.10. Resolution of Need Deliver Wastewater. Upon commencement of the District
accepting wastewater from DCSID, DCSID shall immediately pursue a solution to address the
event(s) or issue(s) giving rise for the need to deliver wastewater to the District in order for the
District to reduce or discontinue receiving wastewater from DCSID at the earliest possible time.
While the District is receiving wastewater, DCSID shall provide the District with monthly written
progress reports on DCSID's efforts to address the event(s) or issue(s) giving rise for the need
to deliver wastewater to the District, including when that need is anticipated to terminate.
1.11. Term. The District's acceptance of delivery of wastewater from DCSID shall be
available for a period not to exceed six (6) months ("Initial term"). The District, in its sole and
absolute discretion, may extend the Initial term upon DCSID demonstrating that it is diligently
developing and implementing a solution to address the event(s) or issue(s) giving rise to need to
deliver wastewater to the District.
1.12. Indemnification. To the fullest extent of the law, DCSID shall indemnify, defend
and hold harmless, the District, its directors, officers, employees, contractors and consultants,
from any and all claims, losses, damages, injuries and liabilities of every kind, nature and
description, including attorneys' fees and costs, directly or indirectly arising from, related to or
resulting from DCSID's collection, transmission and delivery of wastewater to the District.
2. Mutual Aid Services.
2.1. Purpose. Recognizing that emergencies may require aid or assistance in the
form of personnel, equipment, and supplies from outside each party's service area, the parties
037627\0008\12375563.2 -23-
desire to provide for mutual aid and assistance and coordinate response activities and share
resources during emergencies.
2.2 Definitions.
2.2.1. Authorized Representative. An employee or officer of a party that is
authorized to: (i) Request assistance; (ii) Offer assistance; (iii) Refuse to offer assistance; or, (iv)
withdraw assistance under this Agreement.
2.2.2. Emergency. For purposes of Section, 2 of this Agreement, a natural or
human caused event or circumstance causing, or imminently threatening to cause, loss of life,
injury to person or property, human suffering or financial loss, and includes, but is not limited to,
fire, explosion, flood, severe weather, drought, earthquake, volcanic activity, spills or releases of
oil or hazardous material, contamination, utility or transportation emergencies, disease, blight,
infestation, civil disturbance, riot, intentional acts, sabotage and war that is, or could reasonably
be beyond the capability of the services, personnel, equipment, and facilities of a party to
manage and mitigate internally.
2.2.3. Period of Assistance. For purposes of Section 2 of this Agreement, the
period of assistance ("Period of Assistance") is the time during which the Responding Party
assists the Requesting Party. The Period of Assistance commences when personnel,
equipment, or supplies depart from the Responding Party's facility and ends when such
resources return to their facility (portal to portal). All protections identified in this Agreement
apply during the Period of Assistance. The specified Period of Assistance may occur during
response to or recovery from an Emergency.
2.2.4. Requesting Party. The party who requests aid or assistance from the
other party under this Agreement.
2.2.5. Responding Party. The party that responds to a request for aid or
assistance from the Requesting Party under this Agreement.
2.3. Reg nests for Assistance,
2.3.1. Party Responsibility. Each party shall identify an Authorized
Representative and alternates, provide contact information, including 24-hour access, and
maintain resource information that may be available from each utility for mutual aid and
assistance response. Such contact information shall be updated annually or when changes
occur.
2.3.2. Request for Assistance. In the event of an Emergency, a party's
Authorized Representative may request mutual aid and assistance from the other party's
Authorized Representative. Requests for assistance can be made orally or in writing. When
made orally, the request for personnel, equipment, and supplies shall be prepared in writing as
soon as practicable. Requests for assistance shall be directed to the Authorized Representative
of the other party.
2.3.3. Response to a Request for Assistance. A party is not obligated to
respond to a request. After a party receives a request for assistance, the Authorized
Representative evaluates whether or not to respond, whether resources are available to
respond, or if other circumstances would hinder response. Following the evaluation, the
037627\0008\12375563.2
-24-
Authorized Representative shall inform, as soon as possible, the Requesting Party whether it
will respond. If the other party is willing and able to provide assistance, that party shall inform
the Requesting Party about the type of available resources and the approximate arrival time of
such assistance.
2.3.4. Discretion of Responding Party's Authorized Representative. This
Agreement does not create any duty to respond to a request for assistance. When a party
receives a request for assistance, the Authorized Representative shall have sole and absolute
discretion as to whether or not to respond, or the availability of resources to be used in such
response. A party's Authorized Representative's decision on the availability of resources shall
be final.
2.4 Responding Personnel.
2.4.1. Control. While employees so provided may be under the supervision of
the Responding Party, the Responding Party's employees come under the direction and control
of the Requesting Party. The Requesting Party's Authorized Representative shall coordinate
response activities with the designated supervisor(s) of the Responding party. The Responding
Party's designated supervisor(s) shall keep accurate records of work performed by personnel
during the specified Period of Assistance.
2.4.2. Food and Shelter. Whenever practical, Responding Party's personnel
shall be self-sufficient for up to 72 hours. When possible, the Requesting Party shall supply
reasonable food and shelter for the Responding Party's personnel. If the Requesting Party is
unable to provide food and shelter for the Responding Party's personnel, the Responding
Party's designated supervisor is authorized to secure the resources necessary to meet the
needs of its personnel. Except as provided below, the cost for such resources shall not exceed
the State of California per diem rates for that area. To the extent food and shelter costs exceed
the State of California per diem rates for the area, the Responding Party must demonstrate that
the additional costs were reasonable and necessary under the circumstances. Unless
otherwise agreed to in writing, the Requesting Party remains responsible for reimbursing the
Responding Party for all reasonable and necessary costs associated with providing food and
shelter, if such resources are not provided.
2.4.3. Communication. The Requesting Party shall provide the Responding
Party's personnel with radio equipment as available, or radio frequency information to program
existing radio, in order to facilitate communications with local responders and utility personnel.
2.4.4. Status. Unless otherwise provided by law, the Responding Party's
officers and employees retain the same privileges, immunities, rights, duties and benefits as
provided in their respective jurisdictions.
2.4.5. Licenses and Permits. To the extent permitted by law, Responding
Party's personnel that hold licenses, certificates, or permits evidencing professional,
mechanical, or other skills shall be allowed to carry out activities and tasks relevant and related
to their respective credentials during the specified Period of Assistance.
2.4.6. Right to Withdraw. The Responding Party's Authorized Representative
retains the right to withdraw some or all of its resources at any time for any reason in the
Responding Party's sole and absolute discretion. Notice of intention to withdraw must be
037627\0008\12375563.2 -25-
communicated to the Requesting Party's Authorized Representative as soon as soon as is
practicable under the circumstances.
2.5. Cost Reimbursement. The Requesting Party shall reimburse the Responding
Party for each of the following categories of costs incurred during the specified Period of
Assistance as agreed in whole or in part by both parties; provided, that the Responding Party
may assume in whole or in part such loss, damage, expense, or other cost, or may loan such
equipment or donate such services to the Requesting Party without charge or cost.
2.5.1. Personnel. The Responding Party shall be reimbursed by the Requesting
Party for personnel costs incurred for work performed during the specified Period of Assistance.
The Responding Party's personnel costs shall be calculated according to the terms provided in
their employment contracts or other conditions of employment. The Responding Party's
designated supervisor(s) must keep accurate records of work performed by personnel during
the specified Period of Assistance. The Requesting Party's reimbursement to the Responding
Party shall consider all personnel costs, including salaries or hourly wages, costs for fringe
benefits, and indirect costs.
2.5.2. Equipment. The Requesting Party shall reimburse the Responding Party
for the use of equipment during the specified Period of Assistance, including, but not limited to,
reasonable rental rates, all fuel, lubrication, maintenance, transportation, and loading/unloading
of loaned equipment. All equipment shall be returned to the Responding Party in good working
order as soon as is practicable and reasonable under the circumstances. Rates for equipment
use will be based on the CalTrans Equipment Rental Rates in effect at the time the equipment is
utilized
2.5.3. Materials and Supplies. The Requesting Party must reimburse the
Responding Party in kind or at actual replacement cost, plus handling charges, for use of
expendable or non -returnable supplies. The Responding Party shall not charge direct fees or
rental charges to the Requesting Party for other supplies and reusable items that are returned to
the Responding Party in a clean, damage -free condition. Reusable supplies that are returned to
the Responding Party with damage must be treated as expendable supplies for purposes of
cost reimbursement.
2.5.4. Payment Period. The Responding Party must provide an itemized invoice
to the Requesting Party for all expenses incurred by the Responding Party while providing
assistance under this Agreement. The Responding Party must send the itemized invoice not
later than ninety (90) days following the end of the Period of Assistance. The Responding Party
may request additional periods of time within which to submit the itemized invoice, and
Requesting Party shall not unreasonably withhold consent to such request. The Requesting
Party shall pay the invoice in full on or before forty-five (45) days of the date of the invoice. The
Requesting Party may request additional periods of time within which to pay the itemized
invoice, and the Responding Party shall not unreasonably withhold consent to such request,
provided, however, that all payment shall occur not later than six (6) months after the date of the
final itemized invoice.
2.5.5. Records. The Responding Party and its duly authorized representatives
shall have access to a Requesting Party's books, documents, notes, reports, papers and
records which are directly pertinent to this Agreement for the purposes of reviewing the
accuracy of an invoice or making a financial, maintenance or regulatory audit. The Requesting
Party and its duly authorized representatives shall have access to a Responding Party's books,
037627\0008\12375563.2 -26-
documents, notes, reports, papers and records which are directly pertinent to this Agreement for
the purposes of reviewing the accuracy of the invoice or making a financial, maintenance or
regulatory audit. Such records shall be maintained for at least three (3) years or longer where
required by law.
2.6. Indemnification by Requesting Party. The Requesting Party shall fully indemnify,
defend and hold harmless, the Responding Party, its officers and employees, from all claims,
loss, damage, injury and liability of every kind, nature and description, directly or indirectly
arising from Responding Party's work during a specified Period of Assistance including, but not
limited to, suits arising from, or related to, negligent or wrongful use of equipment or supplies on
loan to the Requesting Party or faulty workmanship or other negligent acts, errors or omissions
by Requesting Party or the Responding Party's personnel.
2.7. Worker's Compensation Insurance. The Responding Party is responsible for
providing worker's compensation benefits and administering worker's compensation for its
employees. The Requesting Party is responsible for providing worker's compensation benefits
and administering worker's compensation for its employees.
3. Term. This Agreement shall be effective on the date first above written and shall
continue in full force and effect until terminated by one or both parties. This Agreement may be
terminated by either party upon ninety (90) days prior written notice to the other party.
4. Ownership of Facilities. Each party maintains ownership of its respective wastewater
collection system and no transfer of ownership is implied or intended as part of this Agreement.
5. Reasonable Care. Each party shall exercise reasonable care in the performance of
its obligations and rights under this Agreement to ensure that the other parties' wastewater
collection system and operations are not impaired or damaged.
6. Force Majeure. Neither party shall be deemed to be in violation of this Agreement if it is
prevented from performing any of its obligations under this Agreement due to strikes, failure of
public transportation, civil or military authority, act of public enemy, accidents, fires, explosions,
or acts of God, including, without limitation, earthquakes, floods, winds, or storms. In such an
event, the intervening cause must not be through the fault of the party asserting such an
excuse, and the excused party is obligated to promptly perform in accordance with the terms of
this Agreement after the intervening cause ceases.
7. General Provisions.
7.1 Good Faith. Wherever in this Agreement a party has the right to approve an act
of another party, the former shall exercise such discretion in good faith and according to
reasonable commercial standards. Similarly, where a party is required to satisfy a condition or
complete an act in a certain fashion or within a specified time period, that party shall pursue
such objectives in good faith and make all reasonable efforts to accomplish the same; the other
party shall likewise in good faith cooperate and assist the other party in accomplishing this task
to cause the consummation of the agreement as intended by the parties and evidenced by this
Agreement.
7.2 Construction. The provisions of this Agreement should be liberally construed to
effectuate its purposes. The language of this Agreement shall be construed simply according to
its plain meaning and shall not be construed for or against either party, as each party has
037627\0008\12375563.2 -27-
participated in the drafting of this Agreement and had the opportunity to have their counsel
review it. Whenever the context and construction so requires, all words used in the singular
shall be deemed to be used in the plural, all masculine shall include the feminine and neuter,
and vice versa.
7.3 Severability. If any term, provision, covenant or condition of this Agreement shall
be or become illegal, null, void or against public policy, or shall be held by any court of
competent jurisdiction to be illegal, null or void or against public policy, the remaining provisions
of this Agreement shall remain in full force and effect and shall not be affected, impaired or
invalidated thereby. The term, provision, covenant or condition that is so invalidated, voided or
held to be unenforceable shall be modified or changed by the parties to the extent possible to
carry out the intentions and directives stated in this Agreement.
7.4 Si natures - Counterparts. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which together shall
constitute one and the same instrument. This Agreement shall not be effective until the
execution and delivery between each of the parties of at least one set of counterparts. The
parties authorize each other to detach and combine original signature pages and consolidate
them into a single identical original. Any of such completely executed counterparts shall be
sufficient proof of this Agreement.
7.5 Assignment. A party shall not voluntarily or by operation of law assign,
hypothecate, give, transfer, mortgage, sublet, license, or otherwise transfer or encumber all or
any part of its rights, duties, or other interests in this Agreement or the proceeds thereof
(collectively, Assignment), without the other party's prior written consent, which consent shall
not be unreasonably withheld or delayed. Any attempt to make an assignment in violation of
this provision shall be a material default under this Agreement and shall be null and void.
Absent an express signed written agreement between the parties to the contrary, no assignment
of any of the rights or obligations under this Agreement shall result in a novation or in any other
way release the assignor from its obligations under this Agreement.
7.6 Successors and Assigns. This Agreement shall be binding on and shall inure to
the benefit of the parties and their respective heirs, legal representatives, successors and
permitted assigns, except as restricted by this Agreement.
7.7 Waiver. No waiver of any provision or consent to any action shall constitute a
waiver of any other provision or consent to any other action, whether or not similar. No waiver
or consent shall constitute a continuing waiver or consent or commit a party to provide a waiver
in the future except to the extent specifically stated in writing. Any waiver given by a party shall
be null and void if the party requesting such waiver has not provided a full and complete
disclosure of all material facts relevant to the waiver requested. No waiver shall be binding
unless executed in writing by the party making the waiver.
7.8 Governing Law, The validity and interpretation of this Agreement shall be
governed by the laws of the State of California without giving effect to the principles of conflict of
laws, with venue for all purposes proper only in the County of El Dorado, City of South Lake
Tahoe, State of California.
7.9 Notices. All notices, approvals, acceptances, demands and other
communications required or permitted under this Agreement, to be effective shall be in writing
and shall be delivered in person or by U.S. mails (postage prepaid, certified, return receipt
037627\0008\12375563.2 -28-
requested) or by Federal Express or other similar overnight delivery service to the party to
whom the notice is directed at the address of such party as follows:
To: District Richard Solbrig, General Manager
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
With Copy To: Gary M. Kvistad
Brown Stein Hyatt Farber Schreck, LLP
1020 State Street
Santa Barbara, CA 93101
To: City Rob Hopkins, General Manager
Douglas County Sewer Improvement District No. 1
391 US -50
P. O. Box 578
Zephyr Cove, Nevada 89448
With a copy to: James R. Cavilia
Allison MacKenzie, Ltd.
402 N. Division Street
Carson City, Nevada 89703
Any written communication given by mail shall be deemed delivered two (2) business
days after such mailing date and any written communication given by overnight delivery service
shall be deemed delivered one (1) business day after the dispatch date. Either party may
change its address by giving the other party written notice of its new address as provided
above.
7.10 Attorneys' Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an
action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement,
the prevailing party shall be entitled to recover actual attorneys' fees and costs, which may be
determined by the court in the same action or in a separate action brought for that purpose.
The attorneys' fees award by the court shall be made as to fully reimburse for all attorneys' fees,
paralegal fees, costs and expenses actually incurred in good faith, regardless of the size of the
judgment, it being the intention of the parties to fully compensate for all attorneys' fees,
paralegal fees, costs and expenses paid or incurred in good faith.
7.11 Authorizations. All individuals executing this and other documents on behalf of
the respective parties certify and warrant that they have the capacity and have been duly
authorized to so execute the documents on behalf of the entity so indicated. Each signatory
shall also indemnify the other parties to this Agreement, and hold them harmless, from any and
all damages, costs, attorneys' fees, and other expenses, if the signatory is not so authorized.
7.12. Survival. Notwithstanding any provisions to the contrary, the obligations set forth
in Sections 1.3, 1.7, 1.9, 1.12, 2.5, 2.6, and 8 shall survive in full force despite the termination of
this Agreement.
037627\0008\12375563.2 -29-
7.13 No Third Party _Beneficiaries. This Agreement shall not be construed to create
rights in, or to grant remedies to, any third party (other than a permitted successor or assignee
bound to this Agreement) as a beneficiary of this Agreement or any duty, obligation or
undertaking established herein
7.14 Entire Aqreement and Amendment. This Agreement contains the entire
understanding and agreement of the parties with respect to the matters considered, and there
have been no promises, representations, agreements, warranties or undertakings by any of the
parties, either oral or written, of any character or nature binding except as stated in this
Agreement. This Agreement may be altered, amended or modified only by an instrument in
writing, executed by the parties to this Agreement and by no other means. Each party waives
their right to claim, contest or assert that this Agreement was modified, canceled, superseded or
changed by any oral agreement, course of conduct, waiver or estoppel.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
stated above.
DISTRICT:
South Tahoe Public Utility District
M
Randy Vogelgesang, Board President
ATTEST:
M
Melonie Guttry, Clerk of the Board/
Executive Secretary
4816-5006-1868, v. 1
037627\0008\12375563.2
-30-
DCSID:
Douglas County Sewer Improvement
District No. 1
By:
Mike Bradford, Chairman
ATTEST:
By:
(Name and Title)
■
TO:
FROM:
MEETING DATE:
ITEM - PROJECT NAME:
South Tahoe
Public Utility District
General Manager
Richard H. 5olbrig
Directors
Chris Cefalu
James K. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150-7401
Phone 530 544-6474 e Fax 530 5410614 • www.5tpud.u5
BOARD AGENDA ITEM 7C
Board of Directors
Shannon Cotulla, Assistant General Manager
January 19, 2019
Local Hazard Mitigation Plan 2017 Update
REQUESTED BOARD ACTION: (1) Hold a Public Hearing at 2:05 p.m. to take public
comments on the Local Hazard Mitigation Plan 2017 Update and (2) Approve
Resolution No. 3049-17 adopting the Local Hazard Mitigation Plan 2017 Update.
DISCUSSION: In 2008 the South Tahoe Public Utility District (District) prepared a Local
Hazard Mitigation Plan (Plan) in accordance with Federal Emergency Management
Agency (FEMA) guidelines and requirements. The Plan provides a blueprint for future
hazard mitigation, defined as, "any sustained actions to reduce or eliminate the long-
term risk to human life and property from a range of hazards." The District formally
adopted the Plan in 2009.
District staff have reviewed and updated the Plan.
Staff requests that (1) the Board solicit public comment on the Plan; and, (2) the Board
approve Resolution No. 3049-17 to adopt the Local Hazard Mitigation Plan 2017
Update.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3049-17, Due to its length, the plan can be obtained
from the Board Clerk upon request.
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES - %`=--
CHIEF FINANCIAL OFFICER: YES=
I IT, C•7
NO
-31-
CATEGORY: Sewer
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RESOLUTION NO. 3049-17
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING THE LOCAL HAZARD MITIGATION PLAN
WHEREAS, the South Tahoe Public Utility District (District), South Lake Tahoe,
California, has experienced disasters that have damaged District properties, displaced
citizens and businesses, and presented general public health and safety concerns; and
WHEREAS, the District has prepared an updated Hazard Mitigation Plan that
outlines the District's options to reduce overall damage and impact from natural, and
technological hazards; and
WHEREAS, the Disaster Mitigation Act of 2000 (Public Law 106-390) established
requirements for pre- and post disaster hazard mitigation programs; and,
WHEREAS, the plan was developed as a condition of receiving Project Impact grant
monies; and,
WHEREAS, adoption of the plan will make the District eligible for federal hazard
mitigation project grants; and,
WHEREAS, the South Tahoe Public Utility District must coordinate its planning
efforts with local, regional, state and federal entities with interest or impacts in this
I planning effort; and,
WHEREAS, the Hazard Mitigation Plan has been made available to and reviewed
by community residents, business owners, and federal, state and local agencies, and
has been revised to reflect their concerns;
-33-
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NOW, THEREFORE, BE IT RESOLVED, that the Hazard Mitigation Plan is hereby
adopted as an official plan of the South Tahoe Public Utility District.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3049-17 was duly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regularly scheduled meeting held on the
19th day of January, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Melonie, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3049-17
Page 2
January 19, 2017
-34-
Randy Vogelgesang, Board President
South Tahoe Public Utility District
TO:
FROM:
MEETING DATE:
ITEM - PROJECT NAME:
Y g g g
Public Utility Di5trict Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive, South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 o Fax 530 541-0614 • www.stpud.u5
BOARD AGENDA ITEM 7d
Board of Directors
Paul Hughes, Chief Financial Officer
January 19, 2017
Setting Sewer Capacity Charges
REQUESTED BOARD ACTION: Approve Ordinance No. 567-17 reducing sewer capacity
charges, amending Administrative Code Section 4.5.7, and superseding Ordinance No.
560-15 in its entirety.
DISCUSSION: At the January 5, 2017, Board meeting, staff was directed to draft the
necessary ordinance required to reduce the current sewer capacity charge by 25%.
Ordinance No. 567-17 reduces the current sewer capacity charge per sewer unit from
$3660 to $2,745 effective February 19, 2017. The Board believes the District's current
sewer capacity charge amount may be a hindrance for new development, and
reducing the charges may create, along with other local incentives, a desire for
increased low income/workforce housing development.
Capacity charge revenue is restricted by law for use towards capital spending or
repayment of debt that was used for capital spending. A reduction in capacity charge
revenue impacts the District's level of annual capital spending.
SCHEDULE: Ordinance No. 567-17 effective February 19, 2016
COSTS: 25% reduction in sewer capacity charges
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Ordinance No. 567-17
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES —
CHIEF FINANCIAL OFFICER: YES
NO
NO
-35-
CATEGORY: Sewer
General Manager
Richard H. Solbrig
Directors
u
o t h
Tahoe
Chris Cefalu
James R. Jones
Rand Vo Cl --
Y g g g
Public Utility Di5trict Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive, South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 o Fax 530 541-0614 • www.stpud.u5
BOARD AGENDA ITEM 7d
Board of Directors
Paul Hughes, Chief Financial Officer
January 19, 2017
Setting Sewer Capacity Charges
REQUESTED BOARD ACTION: Approve Ordinance No. 567-17 reducing sewer capacity
charges, amending Administrative Code Section 4.5.7, and superseding Ordinance No.
560-15 in its entirety.
DISCUSSION: At the January 5, 2017, Board meeting, staff was directed to draft the
necessary ordinance required to reduce the current sewer capacity charge by 25%.
Ordinance No. 567-17 reduces the current sewer capacity charge per sewer unit from
$3660 to $2,745 effective February 19, 2017. The Board believes the District's current
sewer capacity charge amount may be a hindrance for new development, and
reducing the charges may create, along with other local incentives, a desire for
increased low income/workforce housing development.
Capacity charge revenue is restricted by law for use towards capital spending or
repayment of debt that was used for capital spending. A reduction in capacity charge
revenue impacts the District's level of annual capital spending.
SCHEDULE: Ordinance No. 567-17 effective February 19, 2016
COSTS: 25% reduction in sewer capacity charges
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Ordinance No. 567-17
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES —
CHIEF FINANCIAL OFFICER: YES
NO
NO
-35-
CATEGORY: Sewer
ORDINANCE NO. 567-17
AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
SETTING SEWER CAPACITY CHARGES AND
AMENDING ADMINISTRATIVE CODE SECTION 4.5.7 AND
SUPERSEDING ORDINANCE NO. 560-15 IN ITS ENTIRETY
Be it enacted by the Board of Directors of the South Tahoe Public Utility District, County
of El Dorado, State of California, as follows:
SECTION I - POLICY AND PURPOSE
The purpose of this Ordinance is to amend the Administrative Code to reduce the
District's current sewer capacity charge from $3,660 to $2,745.
SECTION II — DEFINITIONS
For the purposes of this Ordinance, the terms used herein are defined as follows:
A. The District — The South Tahoe Public Utility District.
B. The Board — The Board of Directors of the South Tahoe Public Utility District.
C. Administrative Code — The compilation and codification of all of the
Administrative, Water, Sewer, Street Lighting and Groundwater Management
Plan Ordinances of the District, which establish the authority and the principles
for the decisions of the District, and provide the public with guidelines applicable
to District operations.
D. General Manager — The General Manager of the South Tahoe Public Utility
District.
E. Sewer Unit_ — An estimated measurement of flow and strength of wastewater
discharged to the District's sewer system. A sewer unit is used for purposes of
determining the assessment of sewer capacity charges.
Ordinance No. 567-17
Sewer Capacity Charge
Page 1
—37—
SECTION III — FINDINGS
The Board of Directors of the South Tahoe Public Utility District, El Dorado County,
State of California, makes the following findings:
1. The District's sewer capacity charges were previously determined to be less than
the cost of providing such capacity by a comprehensive study authorized by the Board. On this
basis, the Board previously adopted Ordinance 502-08, which set the District's sewer capacity
rates in order to reflect the actual cost of providing the services for which the charges are
imposed.
2. Recognizing that the costs of providing services would increase,
Ordinance 502-08 additionally provided for a mechanism pursuant to which an increase in the
District's sewer capacity charge would take place on January 1 of each year from 2009 through
2013.
3. By Ordinances 552-13, 548-13, 542-12, 538-12, 534-11, 527-10, and 518-10, the
Board postponed the scheduled increases seven times — seven separate six month terms effective
January 1, 2010, January 1, 2011, July 1, 2011, January 1, 2012, July 1, 2012, January 1, 2013
and July 1, 2013, on the basis that allowing the scheduled sewer capacity charge increase would
contribute to adverse impacts on development within the District's boundaries by increasing the
costs of new development.
4. By Ordinance 555-14, the Board re-established the District's sewer capacity
charge that was in effect on December 31, 2013 instead of allowing the January 1, 2014 sewer
capacity charge increase to continue.
5. By Ordinance 560-15, the Board re-established the District's sewer capacity
charge that was in effect on December 31, 2008.
6. The Board finds that the current economic climate may still be adversely
impacting new development within the District's boundaries.
7. The Board finds the District's current sewer capacity charge established by
Ordinance 560-15, may contribute to the adverse impacts on development within the District's
boundaries by increasing the cost of new development.
8. This amendment to the District's Administrative Code is designed to reduce the
District's current sewer capacity charge from $3,660 to $2,745.
7. The Board has determined that it is in the best interest of the health and safety of
District's residents to reduce the District's current sewer capacity charge from $3,660 to $2,745.
SECTION IV —SEWER FEES, RATES AND SCHEDULES
Administrative Code Section 4.5.7 is amended in its entirety as follows:
1. Schedule No. 1 —
Sewer Capacity Fee - $2,745
a. Periodic Adjustments: None.
Ordinance No. 567-17
Sewer Capacity Charge
Page 2
—38—
SECTION V — SEVERABILITY
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this
Ordinance and its implementing rules and regulations is for any reason held to be
unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of
this Ordinance or the Administrative Code. The Board of Directors declares and determines that
it would have passed section, subsection, subdivision, paragraph, sentence, clause or phrase
thereof of this Ordinance and its implementing rules and regulations and the Administrative
Code irrespective of the fact that any one or more sections, subsections, subdivisions,
paragraphs, sentences, clauses or phrases may be determined to be unconstitutional or invalid.
SECTION VI — EFFECTIVE DATE
This Ordinance amending the above referenced section of the Administrative Code shall
take effect thirty days after its passage.
PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public Utility
District at its duly held regular meeting on the 19t" day of January, 2017, by the following vote:
AYES:
NOES:
ABSENT:
Randy Vogelgesang, President
South Tahoe Public Utility District
ATTEST:
Melonie Guttry, Clerk of the Board
Ordinance No. 567-17
Sewer Capacity Charge
Page 3
—39—
TO:
FROM:
MEETING DATE:
ITEM - PROJECT NAME:
General Manager
Richard H. 5olbrig
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 e www.5tpud.u5
BOARD AGENDA ITEM 7e
Board of Directors
Richard Solbrig, General Manager
January 19, 2017
Amendment to Legal Services Agreement
REQUESTED BOARD ACTION: Approve the attached Amended Agreement for legal
services for Brownstein Hyatt Farber Schereck, LLP, effective January 2017.
DISCUSSION: Brownstein Hyatt Farber Schereck, LLP, ("Brownstein") has not adjusted its
hourly rates for legal services for almost four years (March 2013). In the meantime, as
the District is experiencing, costs continue to increase, which is impacting Brownstein as
well. As a result, a small adjustment in their hourly rates is necessary to partially offset
their increased costs of operation and as well as keeping pace with inflation. For a
frame of reference, the consumer -price index has risen more than six percent over the
last four years. Brownstein is proposing a small increase in its hourly rates, averaging
approximately six percent (one and one-half percent per year). With this adjustment,
Brownstein is just keeping pace with inflation, meaning that the cost of legal services to
the District, adjusted for inflation, remains unchanged.
SCHEDULE: January 2017
COSTS: See attached Amendment to Agreement
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Amendment to Agreement for Legal Services
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES S �-
CHIEF FINANCIAL OFFICER: YES
NO
lie]
-41-
CATEGORY: Sewer/Water
Directory
j j � � Tahoe
Chris Cefalu
James R. Jones
Ju
LLL�J
Randy Vogelgecang
Kelly Sheehan
P u b l i c U ti l i� District
Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 e www.5tpud.u5
BOARD AGENDA ITEM 7e
Board of Directors
Richard Solbrig, General Manager
January 19, 2017
Amendment to Legal Services Agreement
REQUESTED BOARD ACTION: Approve the attached Amended Agreement for legal
services for Brownstein Hyatt Farber Schereck, LLP, effective January 2017.
DISCUSSION: Brownstein Hyatt Farber Schereck, LLP, ("Brownstein") has not adjusted its
hourly rates for legal services for almost four years (March 2013). In the meantime, as
the District is experiencing, costs continue to increase, which is impacting Brownstein as
well. As a result, a small adjustment in their hourly rates is necessary to partially offset
their increased costs of operation and as well as keeping pace with inflation. For a
frame of reference, the consumer -price index has risen more than six percent over the
last four years. Brownstein is proposing a small increase in its hourly rates, averaging
approximately six percent (one and one-half percent per year). With this adjustment,
Brownstein is just keeping pace with inflation, meaning that the cost of legal services to
the District, adjusted for inflation, remains unchanged.
SCHEDULE: January 2017
COSTS: See attached Amendment to Agreement
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Amendment to Agreement for Legal Services
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES S �-
CHIEF FINANCIAL OFFICER: YES
NO
lie]
-41-
CATEGORY: Sewer/Water
`I Brownstein Hyatt
Farber Schreck
January 11, 2017
Mr. Richard H. Solbrig
General Manager
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
RE: Amendment to Agreement for Legal Services
Dear Richard:
Gary M. Kvistad
Attorney at Law
805.882.1414 tel
805.965.4333 fax
GKvistad@bhfs.com
We thoroughly enjoy representing the South Tahoe Public Utility District (District) and trust that the District
continues to be pleased with Brownstein Hyatt Farber Schreck's (Brownstein) provision of legal services.
As you know, by working closely with District management, we make every effort to provide the District with
high quality, cost-efficient legal services responsive to the District's needs.
As discussed, we have not adjusted our hourly rates for legal services for almost four years, primarily in
recognition of District's endeavors to hold down costs. In the meantime, as the District is experiencing,
costs continue to increase, which is impacting our firm as well. As a result, a small adjustment in our
hourly rates is necessary to partially offset our increased costs of operation as well as keeping pace with
inflation. In order to keep rising costs in perspective, and for a frame of reference, the consumer -price
index has risen slightly more than six percent over the last four years. We are proposing a small increase
in our hourly rates, averaging approximately six percent (one and one-half percent per year). Even with
this adjustment, as you can see, we will not be keeping pace with inflation, meaning that the cost of legal
services to the District, adjusted for inflation, essentially remains unchanged. However, in continuing our
commitment to the District, we feel that a limited increase is mindful that the local economy is still behind
other parts of the state, and represents our effort to assist the District in holding down costs
As we have done in the past, we will continue to apply a significantly discounted rate to our work for the
District. The new rates will be reflected in invoices for services rendered in January, which the District will
receive in early February. The increase in our rates will be reflected as follows: partner/shareholder rate
work is currently $325 per hour and will increase by $20 per hour to $345 per hour; senior associate rate is
$290 per hour and will increase by $15 per hour to $305 per hour; associate rate is $255 per hour and will
increase by $10 per hour to $265 per hour; and our legal assistant rate is $135 per hour and will increase
by $10 per hour to $145 per hour. The above hourly rates for the District, even after the increase, represent
a 30 to 40 percent discount from our standard rates. As we have done in the past, in order to further
reduce the cost of legal services to the District, we primarily use associates and paralegals under the
supervision of partners, to perform the necessary work. This approach provides the District with the benefit
of our partners' experience at lower associate and paralegal hourly rates resulting in an effective melded
rate well below partner rates.
This letter will confirm that our agreement for legal services with the District is modified to reflect the
adjusted hourly rates discussed above and subject to our Standard terms and Conditions, a copy of which
is attached to this letter. We will continue to provide our professional services at those discounted rates
1020 State Street
Santa Barbara, CA 93101-2711
main 805.963,7000
bhfS L Brownstein Hyatt Farber Schred, LLP
South Tahoe Public Utility District
January 11, 2017
Page 2
which are substantially less than the rates we charge other clients, including other public agency clients.
We will also continue our practice of not charging for time or costs associated for travel to and from the
District's Board meetings.
We recognize there are many qualified attorneys in the legal community, and we are honored that the
District continues to put its trust in us. We strive to ensure the quality of our services exceeds your
expectations. We look forward to continuing our relationship and providing the District with legal services.
If you have any questions regarding the above, please do not hesitate to give us a call.
Sincerely,
+GarM.Kvistad
The above terms and conditions for the provision of legal services is accepted and agreed to by the
District.
South Tahoe Public Utility District,
By:
Randy Vogelgesang, President
Enclosure: Standard terms and Conditions
037627\0001\15356796.1
-44-
BROWNSTEIN HYATT FARBER SCHRECK, LLP
STANDARD TERMS AND CONDITIONS
Shape of Representation: The scope of our representation is
set forth in the attached letter. Our representation of you on
any particular matter will end when we have completed our
essential work on that matter.
Duties of the Parties: We agree to provide all legal services
reasonably required to represent you, consistent with our
ethical obligations. It is our intent to provide you with thorough,
prompt and cost-efficient legal services, keep you informed of
significant developments in the matter, and respond to your
inquiries. You agree to fully cooperate with us, be open and
truthful and provide us with all information pertaining to the
matter, keep us informed of developments, to pay our bills in a
timely manner, and keep us advised of your address,
telephone number and whereabouts. You also agree to
appear at any proceeding we deem necessary and to
cooperate fully with us on all matters related to the
investigation, preparation and presentation of your matter.
Fees: We review all billing statements before they are issued
to ensure that the amount charged is appropriate. The
statement for fees is simply the product of the hours worked
multiplied by the hourly rates for the attorneys and legal
assistants who did the work. The current range of hourly rates
for our professional services is:
Partners:
From $380 to $1265 per hour
Of Counsels:
From $350 to $1095 per hour
Associates:
From $225 to $435 per hour
Land Use Planners:
From $215 to $305 per hour
Paralegals:
From $100 to $305 per hour
Legal Assistants:
From $100 to $220 per hour
We adjust our rate structure at the beginning of each calendar
year. You agree to pay all fees billed at the then -current rate.
Outside Contract Attorneys and Legal Assistants: You agree
that we may utilize specialized contract attorneys and legal
assistants as necessary. You agree to pay the reasonable
hourly rate for these legal services.
in -House Costs and External Expenses: In addition to charging
fees for legal work, we will charge for certain out-of-pocket
costs incurred by our firm in representing clients. Charges for
long distance telephone calls, facsimile charges, in -office
copying, ordinary postage and deliveries made by in-house
staff are covered by a 2.5% administrative fee, calculated at
2.5% of fees incurred. This administrative fee is in lieu of
itemizing those costs. Other fees, such as computer-assisted
legal research and third party vendor fees including document
copying, transcript production, overnight delivery service
charges, travel, meals and hotel accommodations will be
itemized and billed separately.
Other in-house costs and expenses include, but are not limited
to, secretarial overtime, extraordinary administrative, technical
or accounting support; computer legal research; messenger
and other delivery fees; mileage, and the cost of licensing and
other installation of special computer programming to manage
your case. These are directly billed to you at our cost.
External expenses are also charged at cost. These include,
but are not limited to, the following: Notary fees; consultant
costs, investigative costs, professional mediator, arbitrator
09900 1 \0052\ 15332464.1
and/or special master fees; travel costs, including parking,
transportation, meals and hotels. External expenses will either
be passed through to you for direct payment to the vendor or
included on your statement. We may select experts,
consultants and investigators who in our judgment are
necessary to aid in the preparation of your matter and will
inform you of the persons selected and their charges. You
authorize us to incur all reasonable costs and to hire such
experts, consultants and investigators. We will not incur any
major external expenses on your behalf without your prior
approval.
Billing EeriocL and Payments: We will bill you for services
rendered and disbursements and charges on a monthly, or
such other periodic, basis as we may determine. If you require
additional statements, you agree to request them at intervals of
no less than 30 days and we agree to respond within 10 days.
You agree to inform us of any dispute you may have with
respect to a statement within 10 days of the statement date. If
you do not object, the statement will be deemed correct. If you
do object, we will consider our right to the fees and costs set
forth on that statement as "disputed." Absent a dispute, you
agree to pay all statements upon receipt, and no later than the
last day of the month in which you receive the statement.
Even if you dispute a portion of a statement, you agree to pay
the undisputed portion not later than the last day of the month
in which you receive the statement. If payment is not timely
received, we may assess a monthly delinquency charge of
1.25% (15% per year) of the amount not paid until paid in full.
Payments will be applied to the longest outstanding charges in
the following order: first, costs, then delinquency charges, and
then fees.
Retainers: If required, you agree to pay an advance fee
retainer upon execution of this agreement and agree that we
may, at our discretion, withdraw the undisputed amount of any
statement, whether fees or costs, from any retainer you have
on deposit. You agree to replenish the retainer monthly to
maintain a credit toward fees. That means that, even though
you have a retainer on account, you still must pay your
statements as they become due. If we expect significant
additional expenses, you agree to provide a further retainer
within 15 days of our request.
Your retainer will be held on your behalf in our trust account
without interest to you, because California law requires all
interest earned on such funds to be forwarded to the California
State Bar for its Legal Service Trust Fund Program. If you
prefer. you may request that we hold your funds in a non-
interest bearing account, or in an interest bearing account for
your benefit. If you make such a request, you agree to pay
administrative costs of a one-time $75 set-up charge and a $25
per month service charge. At the conclusion of our
representation, vie will return any unearned retainer to you.
As an additional retainer and as security for the payment of our
fees, costs and expenses, you agree that we have a first
priority lien on all claims and causes of action that are the
subject Of aur representation under this Agreement and on all
proceeds or property obtained or recovered, whether by
agreement, settlement, mediation, arbitration award, court
judgment, cost or fee award or otherwise resulting from our
representation.
—45—
No Guarantee: Our comments about the potential outcome of
your matter or any phase thereof are expressions of opinion
only. We cannot guarantee the outcome or make any
promises in that regard.
Gisuha 1e: Our goal is to maintain at all times a constructive
and positive relationship with you, to the conclusion of this
matter and in future matters. However, you have the right to
discharge us as your lawyers at any time, and we have the
right to withdraw from your representation at any time,
consistent with our ethical obligations. If you discharge us or
we elect to withdraw, you agree to immediately secure new
counsel. If we are your attorneys of record in any proceeding,
you agree to cooperate fully in substituting such new counsel
as your attorneys of record. At the time of discharge or
withdrawal, you agree to immediately pay us for all services
rendered to you and for all costs and expense paid or incurred
by us on your behalf,
Files: At the conclusion of our services, your files will be
transferred to you upon request. You agree to pay the cost of
accessing, copying and delivering the file to you. If you do not
request the return of your files within five (5) years from either
the completion of our essential work on the matter or the
termination of our relationship by discharge or withdrawal, we
have the right, but not the obligation, to destroy any files
created and maintained by us with respect to the matter.
Disputes: Any controversy or claim arising out of or relating to
fees and/or costs incurred under this Agreement shall be
resolved pursuant to Business and Professions Code section
6200 et seq. All other disputes arising out of or relating to this
Agreement or the professional services rendered under this
Agreement shall be determined in accordance with the laws of
the State of California. The arbitration shall be administered by
JAMS pursuant to its Comprehensive Arbitration Rules and
Procedures. Judgment on the Award may be entered in any
court having jurisdiction. Each side shall bear its own costs
and attorney fees in said arbitration.
Miscellaneous: Unless you instruct us to the contrary in
writing, we will utilize facsimile, e-mail, cellular phone, PDA
and similar communication methods, and we disclaim any
liability for unauthorized third -party interception of
communications. You agree that we may use your name and
information generally available to the public in our marketing
efforts.
Intention and Effective Date: This agreement is our entire
and only agreement and is governed by California law. If any
provision is found unenforceable, the remainder of the
agreement will remain in effect. This agreement will not take
effect until you sign and return the enclosed copy of the letter
with these terms and conditions attached and until the
agreement has been countersigned by the firm. This
agreement will then be retroactive to the date services were
first provided. If this agreement does not take effect, you will
still be required to pay us the reasonable value of any services
we have performed for you.
099001\0052\15332464.1 2
—46—
PAYMENT OF CLAIMS
FOR APPROVAL
January 19, 2017
Payroll 1/3/17 513,782.12
Payroll 1/17/17 5541*273.02
Total Payroll 1,068,055.14
ADP & Insight eTools
3,054.53
AFLAC/WageWorks claims and fees
4,626.42
BBVA Compass Bank
384,983.59
BHFS legal services
46,419.88
CalPERS - other payments
0.00
CDS health care payments
11,300.97
Total Vendor EFT
450,385.39
Accounts Payable Checks -Sewer Fund
334,577.16
Accounts Payable Checks -Water Fund
219,387.61
Total Accounts Payable
553,964.77
Grand Total
2,072,405.30
Payroll EFTs & Checks
01/03/17
1/17/2017
EFT
CA Employment Taxes & W/H
24,645.10
26,291.05
EFT
Federal Employment Taxes & W/H
105,258.81
135,860.40
EFT
CalPERS Contributions
63,675.38
64,801.65
EFT
Empower Retirement -Deferred Comp
21,214.30
20,889.16
EFT
Stationary Engineers Union Dues
2,547.62
2,570.28
EFT
Retirement Health Savings
12,193.18
0.00
EFT
CDHP Health Savings
62,367.26
5,061.59
EFT
United Way Contributions
181.00
181.00
EFT
Employee Direct Deposits
216,892.27
247,169.25
CHK
Employee Garnishments
1,104.45
1,104.45
CHK
Employee Paychecks
3,702.75
50,344.19
Total
513,782.12
554,273.02
-47-
PAYMENT OF CLAIMS
Vendor Name
Department / Pro* Name
Description
Acct# / Prom Code
Amount
Check Num
Type
A -L SIERRA WELDING PRODUCTS
LABORATORY
LAB SUPPLIES
1007-4760
44.00
A -L SIERRA WELDING PRODUCTS
LABORATORY
LAB SUPPLIES
2007-4760
44.00
Check Total:
88.00
AP -00094978
MW
ABC FIRE SERVICE CO INC
EQUIPMENT REP
SERVICE CONTRACT
1005-6030
916.12
ABC FIRE SERVICE CO INC
EQUIPMENT REPAIR
SERVICE CONTRACT
2005-6030
512.69
Check Total:
1.428.81
AP -00094979
MW
AHERN RENTALS
HEAVY MAINT
GROUNDS & MNTC
1004-6042
21.49
Check Total:
21.49
AP -00094980
MW
AIRGAS USA LLC
GEN & ADMIN
JANIT/SUPPLY INV
1000-0422
290.82
Check Total:
290.82
AP -00094981
MW
ALPEN SIERRA COFFEE
GEN & ADMIN
OFC SUPPLY ISSUE
1000-6081
131.25
Check Total:
131.25
AP -00094982
MW
AMERICAN BANKERS INS CO
GEN & ADMIN
INSURANCE PPD
1000-0301
15,687.50
AMERICAN BANKERS INS CO
GEN & ADMIN
INSURANCE PPD
2000-0301
15,687.50
Check Total:
31.375.00
AP -00094983
MW
AMERIPRIDE UNIFORM SERVICES
GEN & ADMIN
UNIFORM PAYABLE
1000-2518
1,096.49
Check Total:
1.096.49
AP -00094984
MW
AT&T
PUMPS
TELEPHONE
1002-6310
70.00
Check Total:
70.00
AP -00094985
MW
AT&T MOBILITY
UNDERGROUND REP
TELEPHONE
1001 -6310
41.65
AT&T MOBILITY
PUMPS
TELEPHONE
1002-6310
43.15
AT&T MOBILITY
ELECTRICAL SHOP
TELEPHONE
1003-6310
5.06
AT&T MOBILITY
ENGINEERING
TELEPHONE
1029-6310
32.71
AT&T MOBILITY
INFORMATION TECH
TELEPHONE
1037-6310
41.65
AT&T MOBILITY
CUSTOMER SERVICE
TELEPHONE
1038-6310
92.80
AT&T MOBILITY
UNDERGROUND REP
TELEPHONE
2001 -6310
103.09
AT&T MOBILITY
PUMPS
TELEPHONE
2002-6310
43.15
AT&T MOBILITY
ELECTRICAL SHOP
TELEPHONE
2003-6310
5.05
AT&T MOBILITY
ENGINEERING
TELEPHONE
2029-6310
34.54
AT&T MOBILITY
INFORMATION TECH
TELEPHONE
2037-6310
41.65
AT&T MOBILITY
CUSTOMER SERVICE
TELEPHONE
2038-6310
92.79
User: THERESA - Theresa Sherman
Page: 1
CurrentDate:
01/12/2017
Report: BK: Payment of Claims Report (With
RV) V2 <1.03>
Current Time:
15:58:44
Yendor Name
AT&T/CALNET 3
AT&T/CALNET 3
AT&T/CALNET 3
AT&T/CALNET 3
AT&T/CALNET 3
AT&T/CALNET 3
AW DIRECT
AW DIRECT
AW DIRECT
AWWA
BAGINSKI, COLE
I
.P
TkLAS, RICHARD
BARSAMIAN, BETTY
BARTLETT, BRIAN
BARTLETT, BRIAN
BAUGH, HEIDI
BAUGH, HEIDI
BENTLY AGROWDYNAMICS
BI STATE PROPANE
BI STATE PROPANE
Department / Proj Name
GEN & ADMIN
GEN & ADMIN
PUMPS
CUSTOMER SERVICE
GEN & ADMIN
CUSTOMER SERVICE
UNDERGROUND REP
EQUIPMENT REP
UNDERGROUND REP
BOARD OF DIR
OPERATIONS
PAYMENT OF CLAIMS
Description
TELEPHONE
SIGNAL CHARGES
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
SAFETY/EQUIP/PHY
AUTOMOTIVE
SAFETY/EQUIP/PHY
DUES/MEMB/CERT
DUES/MEMB/CERT
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
CUSTOMER SERVICE - WTR CONS FROG WTR CONS EXPENSE
INFORMATION TECH
INFORMATION TECH
ENGINEERING
ENGINEERING
OPERATIONS
WATER REUSE
PUMPS
TRAVEUMEETINGS
TRAVEUMEETINGS
TRAVEUMEETINGS
TRAVEUMEETINGS
SLUDGE DISPOSAL
PROPANE
WELLS
Acct# / Proj Code
Amount
Check Num
Tvoe
Check Total:
577.29
AP -00094986
MW
1000-6310
435.90
1000-6320
33.14
1002-6310
58.41
1038-6310
8.91
2000-6310
435.89
2038-6310
8.90
Check Total:
981.15
AP -00094987
MW
1001 -6075
545.87
1005-6011
290.57
2001 -6075
604.85
Check Total:
1.441.29
AP -00094988
MW
2019-6250
3,773.00
Check Total:
3.773.00
AP -00094989
MW
1006-6250
170.00
Check Total:
170.00
AP -00094990
MW
2038 - 6660 - WCPROG
100.00
Check Total:
100.00
AP -00094991
MW
2038 - 6660 - WCPROG
93.75
Check Total:
93.75
AP -00094992
MW
1037-6200
174.00
2037-6200
174.00
Check Total:
348.00
AP -00094993
MW
1029-6200
48.36
2029-6200
48.35
Check Total:
96.71
AP -00094994
MW
1006-6652
5,636.54
Check Total:
5.636.54
AP -00094995
MW
1028-6360
901.43
2002-6050
867.22
Check Total:
1.7f,
AP-00094996
MW
User: THERESA - Theresa Sherman Page: 2 Current Date: 01/12/2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 15:58:44
PAYMENT OF CLAIMS
Vendor Name
Department / Prow Name
Description
Acct# / Pro* Code
Amount
BLUE RIBBON TEMP PERSONNEL
HUMAN RESOURCES
CONTRACT SERVICE
1022-4405
43.47
BLUE RIBBON TEMP PERSONNEL
INFORMATION TECH
CONTRACT SERVICE
1037-4405
629.51
BLUE RIBBON TEMP PERSONNEL
FINANCE
CONTRACT SERVICE
1039-4405
68.31
BLUE RIBBON TEMP PERSONNEL
HUMAN RESOURCES
CONTRACT SERVICE
2022-4405
43.47
BLUE RIBBON TEMP PERSONNEL
INFORMATION TECH
CONTRACT SERVICE
2037-4405
629.51
BLUE RIBBON TEMP PERSONNEL
CUSTOMER SERVICE - WTR CONS PROG
WTR CONS EXPENSE
2038 - 6660 - WCPROG
1,310.85
BLUE RIBBON TEMP PERSONNEL
FINANCE
CONTRACT SERVICE
2039-4405
68.31
Check Total:
2.793.43
CA BOARD OF EQUALIZATION
UNDERGROUND REP
PIPE/CVRS/MHLS
1001 -6052
51.49
CA BOARD OF EQUALIZATION
UNDERGROUND REP
SAFETY/EQUIP/PHY
1001-6075
28.80
CA BOARD OF EQUALIZATION
PUMPS
PUMP STATIONS
1002-6051
27.75
CA BOARD OF EQUALIZATION
PUMPS
SHOP SUPPLIES
1002-6071
0.01
CA BOARD OF EQUALIZATION
PUMPS
SAFETY/EQUIP/PHY
1002-6075
7.92
CA BOARD OF EQUALIZATION
ELECTRICAL SHOP
SECONDARY EQUIP
1003-6022
0.44
CA BOARD OF EQUALIZATION
ELECTRICAL SHOP
BUILDINGS
1003-6041
61.19
CA BOARD OF EQUALIZATION
i
ELECTRICAL SHOP
PUMP STATIONS
1003-6051
3.40
i BOARD OF EQUALIZATION
ELECTRICAL SHOP
RBLD MTR SPS
1003-8707
3.00
dA BOARD OF EQUALIZATION
HEAVY MAINT
SAFETY/EQUIP/PHY
1004-6075
12.60
CA BOARD OF EQUALIZATION
EQUIPMENT REP
AUTOMOTIVE
1005-6011
68.78
CA BOARD OF EQUALIZATION
LABORATORY
LAB SUPPLIES
1007-4760
15.86
CA BOARD OF EQUALIZATION
LABORATORY
LABORATORY EQUIP
1007-6025
6.14
CA BOARD OF EQUALIZATION
LABORATORY
SAFETY/EQUIP/PHY
1007-6075
0.46
CA BOARD OF EQUALIZATION
BOARD OF DIR
REP BD RM AV EQ
1019-8613
2,318.40
CA BOARD OF EQUALIZATION
ADMINISTRATION
OFFICE SUPPLIES
1021 -4820
3.70
CA BOARD OF EQUALIZATION
HUMAN RESOURCES
SAFETY PROGRAMS
1022-6079
15.16
CA BOARD OF EQUALIZATION
WATER REUSE
GROUNDS & MNTC
1028-6042
0.25
CA BOARD OF EQUALIZATION
WATER REUSE
SAFETY/EQUIP/PHY
1028-6075
16.56
CA BOARD OF EQUALIZATION
ENGINEERING
OFFICE SUPPLIES
1029-4820
7.28
CA BOARD OF EQUALIZATION
INFORMATION TECH
OFFICE SUPPLIES
1037-4820
1.42
CA BOARD OF EQUALIZATION
CUSTOMER SERVICE
OFFICE SUPPLIES
1038-4820
8.97
CA BOARD OF EQUALIZATION
FINANCE
OFFICE SUPPLIES
1039-4820
19.89
CA BOARD OF EQUALIZATION
UNDERGROUND REP
PIPE/CVRS/MHLS
2001 -6052
21.58
User: THERESA - Theresa Sherman Page: 3 CurrentDate: 01/12/2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 15:58:44
Check Num -Type
AP -00094997 MW
Vendor Name
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
Gi BOARD OF EQUALIZATION
r
Ci4 BOARD OF EQUALIZATION
CA BOARD OF EQUALIZATION
CALIF BOARD OF EQUALIZATION
CALIF BOARD OF EQUALIZATION
CALIFORNIA STEAM INC
CASA
CASA
CDW-G CORP
CDW-G CORP
PAYMENT OF CLAIMS
Department / Prom Name
PUMPS
PUMPS
PUMPS
PUMPS
ELECTRICAL SHOP
ELECTRICAL SHOP
EQUIPMENT REPAIR
LABORATORY - SO Y GRNDWATER
LABORATORY
LABORATORY
LABORATORY
BOARD OF DIR
ADMINISTRATION
HUMAN RESOURCES
ENGINEERING
INFORMATION TECH
CUSTOMER SERVICE
CUSTOMER SERVICE
FINANCE
FINANCE
FINANCE
HEAVY MAINT
BOARD OF DIR
ENGINEERING
INFORMATION TECH
INFORMATION TECH
CHARTER BUSINESS GEN & ADMIN
User: THERESA - Theresa Sherman
Report: BK: Payment of Claims Report (With RV) V2 <1.03>
Description
PUMP STATIONS
RPR/MNTC WTR TKS
SHOP SUPPLIES
SAFETY/EQUIP/PHY
SHOP SUPPLIES
SMALL TOOLS
AUTOMOTIVE
LAB SUPPLIES
LAB SUPPLIES
LABORATORY EQUIP
SAFETY/EQUIP/PHY
REP BD AV EQUIP
OFFICE SUPPLIES
SAFETY PROGRAMS
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
SHOP SUPPLIES
OFFICE SUPPLIES
SUPPLIES
SUPPLIES
BIOSOL EQUP/BLDG
TRAVEUMEETINGS
TRAVEUMEETINGS
DIST.COMP SPPLIS
DIST.COMP SPPLIS
TELEPHONE
Page: 4
Acct# / Pro* Code
Amount
Check Num
2002-6051
6.20
2002-6054
0.18
2002-6071
0.02
2002-6075
7.92
2003-6071
2.27
2003-6073
0.56
2005-6011
29.97
2007 - 4760 -
15WO09
71.91
2007-4760
15.88
2007-6025
6.13
2007-6075
0.46
2019-8656
2,318.40
2021 -4820
3.70
2022-6079
15.15
2029-4820
7.29
2037-4820
1.42
2038-4820
8.96
2038-6071
70.55
2039-4820
19.89
Check Total:
5.287.91
AP -00095000
1039-6520
136.85
2039-6520
136.85
Check Total.
273.70
AP -00095001
1004-6653
1,013.42
Check Total.
1.013.42
AP -00095002
1019-6200
675.00
1029-6200
675.00
Check Total
1.350.00
AP -00095003
1037-4840
449.39
2037-4840
449.38
Check Total.
898.77
AP -00095004
1000-6310
114.99
Current Date:
01/12/2017
Current Time:
15:58:44
Type
MW
MW
MW
MW
MW
Acct# / Prom Code
PAYMENT OF CLAIMS
Vendor Nam.g
Department / Prom Name
Description
CHARTER BUSINESS
GEN & ADMIN
TELEPHONE
CITY OF SOUTH LAKE TAHOE
UNDERGROUND REP
CONST/EXCAV PRMT
CODALE ELECTRIC SUPPLY
PUMPS
PUMP STATIONS
CODALE ELECTRIC SUPPLY
PUMPS
PUMP STATIONS
CSAC-EIA
HUMAN RESOURCES
CONTRACT SERVICE
CSAC-EIA
HUMAN RESOURCES
CONTRACT SERVICE
CSDA
BOARD OF DIR
DUES/MEMB/CERT
CSDA
BOARD OF DIR
DUES/MEMB/CERT
CSRMA
GEN & ADMIN
INSURANCE PPD
CSRMA
GEN & ADMIN
INS EXPENSE
QiSRMA
GEN & ADMIN - PREVIOUS YEAR
INS EXPENSE
Check Total:
I tRMA
GEN & ADMIN
INSURANCE PPD
CSRMA
GEN & ADMIN
INS EXPENSE
CSRMA
GEN & ADMIN - PREVIOUS YEAR
INS EXPENSE
CWEA
LABORATORY
DUES/MEMB/CERT
D&H BROADCASTING LLC
PUBLIC OUTREACH - PR EXP -EXTERNAL
PUB RELATIONS
D&H BROADCASTING LLC
PUBLIC OUTREACH - PR EXP -EXTERNAL
PUB RELATIONS
DIY HOME CENTER
UNDERGROUND REP
PIPE/CVRS/MHLS
DIY HOME CENTER
PUMPS
SHOP SUPPLIES
DIY HOME CENTER
PUMPS
SMALL TOOLS
DIY HOME CENTER
ELECTRICAL SHOP
SHOP SUPPLIES
DIY HOME CENTER
HEAVY MAINT
BUILDINGS
DIY HOME CENTER
OPERATIONS
OFFICE SUPPLIES
DIY HOME CENTER
PUMPS
SHOP SUPPLIES
User: THERESA - Theresa Sherman
Page:
5
Report: BK: Payment of Claims Report (With
RV) V2 <1.03>
88.00
Acct# / Prom Code
Amount
Check Num
Tvoe
2000-6310
114.98
Check Total,
229.97
AP -00095005
MW
2001 -6648
32,454.00
Check Total
32.454.00
AP -00095006
MW
1002-6051
77.53
2002-6051
77.53
Check Total:
155.06
AP -00095007
MW
1022-4405
420.66
2022-4405
420.66
Check Total:
841.32
AP -00095008
MW
1019-6250
3,242.50
2019-6250
3,242.50
Check Total:
6.485.00
AP -00095009
MW
1000-0301
101,857.00
1000-4510
20,138.38
1000 - 4510 - PREVYR
-26,242.50
2000-0301
101,857.00
2000-4510
20,138.37
2000 - 4510 - PREVYR
-26,242.50
Check Total:
191.505.75
AP -00095010
MW
1007-6250
88.00
Check Total:
88.00
AP -00095011
MW
1027 - 6620 - PREEXT
560.00
2027 - 6620 - PREEXT
560.00
Check Total:
1.120.00
AP -00095012
MW
1001 -6052
38.36
1002-6071
1.35
1002-6073
16.04
1003-6071
116.63
1004-6041
44.69
1006-4820
45.67
2002-6071
1.34
Current Date:
01/12/2017
Current Time:
15:58:44
PAYMENT OF CLAIMS
Vendo.[..Name
DIY HOME CENTER
DIY HOME CENTER
DOUGLAS DISPOSAL
Department / Proj Name
PUMPS
HEAVY MAINTENANC
GEN & ADMIN
DRIVE LINE SERVICE INC PUMPS
ECS IMAGING INC INFORMATION TECH
ECS IMAGING INC INFORMATION TECH
EMSL ANALYTICAL INC
LABORATORY
EMSL ANALYTICAL INC
LABORATORY
EQUIPCO
LABORATORY
EQUIPCO
LABORATORY
I
U,
PUMPS
VROFINS EATON ANALYTICAL INC
LABORATORY - SO Y GRNDWATER
EUROFINS EATON ANALYTICAL INC
LABORATORY - ARHD3 TRTMT EXP
EVOQUA WATER TECHNOLOGIES LLC
LABORATORY
EVOQUA WATER TECHNOLOGIES LLC
LABORATORY
FEDEX
FINANCE
FEDEX
FINANCE
FERGUSON ENTERPRISES INC
PUMPS
FERGUSON ENTERPRISES INC
UNDERGROUND REP
FERGUSON ENTERPRISES INC
PUMPS
FERGUSON ENTERPRISES INC
PUMPS
FGL ENVIRONMENTAL LABORATORY
User: THERESA - Theresa Sherman
Report: BK: Payment of Claims Report (With RV) V2 <1.03>
Description
SMALL TOOLS
BUILDINGS
REFUSE DISPOSAL
PUMP STATIONS
SERVICE CONTRACT
SERVICE CONTRACT
MONITORING
MONITORING
LABORATORY EQUIP
LABORATORY EQUIP
MONITORING
MONITORING
SERVICE CONTRACT
SERVICE CONTRACT
POSTAGE EXPENSES
POSTAGE EXPENSES
SHOP SUPPLIES
SMALL TOOLS
WELLS
SHOP SUPPLIES
MONITORING
Page: 6
Acct# / Pro* Code
Amgunt
Check Num
Type
2002-6073
16.03
2004-6041
17.03
Check Total.
297.14
AP -00095013
MW
1000-6370
20.02
Check Total:
20.02
AP -00095014
MW
1002-6051
231.93
Check Total.
231.93
AP -00095015
MW
1037-6030
5,959.76
2037-6030
5,959.75
Check Total:
11.919.51
AP -00095016
MW
1007-6110
52.00
2007-6110
52.00
Check Total:
104.00
AP -00095017
MW
1007-6025
483.59
2007-6025
507.58
Check Total:
991.17
AP -00095018
MW
2007 - 6110 -
15WO09
315.00
2007 - 6110 -
AH3EXP
40.00
Check Total:
355.00
AP -00095019
MW
1007-6030
114.53
2007-6030
114.53
Check Total:
229.06
AP -00095020
MW
1039-4810
4.59
2039-4810
4.58
Check Total:
9.17
AP -00095021
MW
1002-6071
51.06
20011-6073
70.72
2002-6050
120.09
2002-6071
51.06
Check Total:
292.93
AP -00095022
MW
1007-6110
1,425.00
Current Date:
01/12/2017
Current Time:
15:58:44
Vendor Name
FGL ENVIRONMENTAL
FGL ENVIRONMENTAL
FISHER SCIENTIFIC
FISHER SCIENTIFIC
FISHER SCIENTIFIC
FLYERS ENERGY LLC
FLYERS ENERGY LLC
FRONTIER COMMUNICATIONS
G3 ENGINEERING
GARON, KIM
GUlARON, KIM
GHD INC
GRAINGER
GRAINGER
HIGH SIERRA BUSINESS SYSTEMS
HIGH SIERRA BUSINESS SYSTEMS
HIGH SIERRA BUSINESS SYSTEMS
HIGH SIERRA BUSINESS SYSTEMS
INSITE LAND SURVEYS
INTEGRITY LOCKSMITH
GEN & ADMIN
GEN & ADMIN
WATER REUSE
PUMPS
FINANCE
FINANCE
ENGINEERING - LPPS PWR/CTRLS
ELECTRICAL SHOP
HEAVY MAINT
HUMAN RESOURCES
CUSTOMER SERVICE
HUMAN RESOURCES
CUSTOMER SERVICE
ENGINEERING
CUSTOMER SERVICE
GASOLINE INV
DIESEL INVENTORY
TELEPHONE
PUMP STATIONS
TUITION REIM
TUITION REIM
LPPS PWR/CTR UPG
PUMP STATIONS
BUILDINGS
SERVICE CONTRACT
SERVICE CONTRACT
SERVICE CONTRACT
SERVICE CONTRACT
CONTRACT SERVICE
SHOP SUPPLIES
User: THERESA - Theresa Sherman Page: 7
Report: BK: Payment of Claims Report (With RV) V2 <1.03>
Acct# / Proj Code
PAYMENT OF CLAIMS
Check Num
Department/ Prom Name
Description
LABORATORY - SO Y GRNDWATER MONITORING
LABORATORY - SOYCON
MONITORING
LABORATORY
LAB SUPPLIES
LABORATORY
LAB SUPPLIES
LABORATORY
REPL DEIONIZER
GEN & ADMIN
GEN & ADMIN
WATER REUSE
PUMPS
FINANCE
FINANCE
ENGINEERING - LPPS PWR/CTRLS
ELECTRICAL SHOP
HEAVY MAINT
HUMAN RESOURCES
CUSTOMER SERVICE
HUMAN RESOURCES
CUSTOMER SERVICE
ENGINEERING
CUSTOMER SERVICE
GASOLINE INV
DIESEL INVENTORY
TELEPHONE
PUMP STATIONS
TUITION REIM
TUITION REIM
LPPS PWR/CTR UPG
PUMP STATIONS
BUILDINGS
SERVICE CONTRACT
SERVICE CONTRACT
SERVICE CONTRACT
SERVICE CONTRACT
CONTRACT SERVICE
SHOP SUPPLIES
User: THERESA - Theresa Sherman Page: 7
Report: BK: Payment of Claims Report (With RV) V2 <1.03>
Acct# / Proj Code
Amount
Check Num
—Type
2007 - 6110 -
15WO09
435.00
2007 - 6110 -
SOYCON
100.00
Check Total:
1.960.00
AP -00095023
MW
1007-4760
47.78
2007-4760
47.78
2007-8754
1,430.38
Check Total:
1.525.94
AP -00095024
MW
1000-0415
5,798.03
1000-0416
7,079.31
Check Total:
12.877.34
AP -00095025
MW
1028-6310
655.50
Check Total:
655.50
AP -00095026
MW
1002-6051
3,207.43
Check Total:
3,07.43
AP -00095027
MW
1039-6230
64.50
2039-6230
64.50
Check Total:
129.00
AP -00095028
MW
1029 - 8330 -
LPPOWR
32,557.5559
Check Total:
32.557.59
AP -00095029
MW
1003-6051
1,788.27
1004-6041
1,401.32
Check Total:
3.189.59
AP -00095030
MW
1022-6030
37.72
1038-6030
18.99
2022-6030
37.71
2038-6030
18.98
Check Total:
113.40
AP -00095031
MW
2029-4405
3,600.00
Check Total:
3.600.00
AP -00095032
MW
2038-6071
96.88
Check Total:
96.88
AP -00095033
MW
Current Date:
01/12/2017
Current Time:
15:58:44
PAYMENT OF CLAIMS
Vendor Name Department / Proj Name Description
JENSEN, JIMMI GEN & ADMIN UB SUSPENSE
JENSEN, JIMMI GEN & ADMIN UB SUSPENSE
KICHENSIDE, DOMINIC CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
KIMBALL MIDWEST HEAVY MAINT SHOP SUPPLIES
KOLESNIKOV, SERGEY & ENESSA GEN & ADMIN UB SUSPENSE
KTM INC FINANCE ADVISORY
KTM INC FINANCE ADVISORY
L A PERKS PLUMBING & HEAT INC HEAVY MAINT GROUNDS & MNTC
LABWORKS LLC
LABORATORY
SERVICE CONTRACT
LUABWORKS LLC
LABORATORY
SERVICE CONTRACT
Ln
I
LAKESIDE NAPA
PUMPS
SHOP SUPPLIES
LAKESIDE NAPA
PUMPS
SMALL TOOLS
LAKESIDE NAPA
ELECTRICAL SHOP
SHOP SUPPLIES
LAKESIDE NAPA
HEAVY MAINT
PRIMARY EQUIP
LAKESIDE NAPA
HEAVY MAINT
SECONDARY EQUIP
LAKESIDE NAPA
HEAVY MAINT
SHOP SUPPLIES
LAKESIDE NAPA
HEAVY MAINT
BIOSOL EQUP/BLDG
LAKESIDE NAPA
EQUIPMENT REP
AUTOMOTIVE
LAKESIDE NAPA
EQUIPMENT REP
GENERATORS
LAKESIDE NAPA
EQUIPMENT REP
SHOP SUPPLIES
LAKESIDE NAPA
EQUIPMENT REP
SMALL TOOLS
LAKESIDE NAPA
WATER REUSE
OIL & LUBE
LAKESIDE NAPA
WATER REUSE
GROUNDS & MNTC
LAKESIDE NAPA
PUMPS
SHOP SUPPLIES
LAKESIDE NAPA
PUMPS
SMALL TOOLS
User: THERESA - Theresa Sherman Page: 8
Report: BK: Payment of Claims Report (With RV) V2 <1.03>
Acct# / Prom Code
Amount
Check Num
Type
1000-2002
150.07
2000-2002
150.08
Check Total
300.15
AP -00095034
MW
2038 - 6660 - WCPROG
200.00
Check Total
200.00
AP -00095035
MW
1004-6071
458.72
Check Total:
458.72
AP -00095036
MW
2000-2002
1,511.03
Check Total
1.511.03
AP -00095037
MW
1039-4440
1,173.19
2039-4440
1,173.20
Check Total:
2.346.39
AP -00095038
MW
1004-6042
545.00
Check Total-
545.00
AP -00095039
MW
1007-6030
2,910.00
2007-6030
2,910.00
Check Total:
5.820.00
AP -00095040
MW
1002-6071
49.76
1002-6073
107.00
1003-6071
15.68
1004-6021
28.38
1004-6022
5.39
1004-6071
137.40
1004-6653
19.98
1005-6011
995.07
1005-6013
989.28
1005-6071
39.49
1005-6073
4.29
1028-4630
50.35
1028-6042
336.71
2002-6071
49.76
2002-6073
22.00
Current Date:
01/12/2017
Current Time:
15:58:44
PAYMENT OF CLAIMS
Yendor Name
Department/ Prom Name
Description
Acct# / Prom Code
Amount
Check Num Tvoe
LAKESIDE NAPA
EQUIPMENT REPAIR
AUTOMOTIVE
2005-6011
104.00
LAKESIDE NAPA
EQUIPMENT REPAIR
SHOP SUPPLIES
2005-6071
39.49
LAKESIDE NAPA
EQUIPMENT REPAIR
SMALL TOOLS
2005-6073
4.29
Check Total:
2.998.32
AP-00095041 MW
LES SCHWAB TIRE CENTER
EQUIPMENT REPAIR
AUTOMOTIVE
2005-6011
1,596.44
Check Total:
1.596.44
AP-00095042 MW
LIBERTY UTILITIES
GEN & ADMIN
ELECTRICITY
1000-6330
70,398.05
LIBERTY UTILITIES
GEN & ADMIN
ST LIGHTING EXP
1000-6740
1,698.19
LIBERTY UTILITIES
GEN & ADMIN
ELECTRICITY
2000-6330
18,688.69
Check Total:
90.784.93
AP-00095043 MW
LIEBERMAN, MARK
CUSTOMER SERVICE
MISC LIAR CLAIMS
2038-4520
160.00
Check Total:
160.00
AP-00095044 MW
LILLY'S TIRE SERVICE INC
EQUIPMENT REP
AUTOMOTIVE
1005-6011
19.50
LILLY'S TIRE SERVICE INC
EQUIPMENT REPAIR
AUTOMOTIVE
2005-6011
27.50
Check Total:
47.00
AP-00095045 MW
NIC MASTER CARR SUPPLY CO
PUMPS
SHOP SUPPLIES
1002-6071
372.72
KAP
" 1" MASTER CARR SUPPLY CO
PUMPS
SMALL TOOLS
1002-6073
52.86
MC MASTER CARR SUPPLY CO
PUMPS
SHOP SUPPLIES
2002-6071
372.68
MC MASTER CARR SUPPLY CO
PUMPS
SMALL TOOLS
2002-6073
52.85
Check Total.
851.11
AP-00095046 MW
MEEKS BUILDING CENTER
PUMPS
GROUNDS & MNTC
1002-6042
15.36
MEEKS BUILDING CENTER
PUMPS
SHOP SUPPLIES
1002-6071
18.65
MEEKS BUILDING CENTER
HEAVY MAINT
PRIMARY EQUIP
1004-6021
82.91
MEEKS BUILDING CENTER
HEAVY MAINT
SECONDARY EQUIP
1004-6022
10.75
MEEKS BUILDING CENTER
HEAVY MAINT
SHOP SUPPLIES
1004-6071
86.76
MEEKS BUILDING CENTER
WATER REUSE
GROUNDS & MNTC
1028-6042
91.48
MEEKS BUILDING CENTER
ENGINEERING - LPPS PWR/CTRLS LPPS PWR/CTR UPG
1029 - 8330 - LPPOWR
155.91
MEEKS BUILDING CENTER
UNDERGROUND REP
PIPE/CVRS/MHLS
2001-6052
47.17
MEEKS BUILDING CENTER
UNDERGROUND REP
SMALL TOOLS
2001 -6073
41.03
MEEKS BUILDING CENTER
PUMPS
WELLS
2002-6050
41.53
MEEKS BUILDING CENTER
PUMPS
PUMP STATIONS
2002-6051
54.37
MEEKS BUILDING CENTER
PUMPS
RPR/MNTC WTR TKS
2002-6054
8.91
User: THERESA - Theresa Sherman
Page: 9
CurrentDate:
01/12/2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03>
Current Time:
15:58:44
Vendor Name
MEEKS BUILDING CENTER
MEEKS BUILDING CENTER
MEEKS BUILDING CENTER
MME MUNICIPAL MAINTENANCE
MORSE, DONIELLE
NELS TAHOE HARDWARE
NELS TAHOE HARDWARE
NELS TAHOE HARDWARE
NEWARK IN ONE
NEXLEVEL INFORMATION TECH INC
cn
N*�RTHWEST HYD CONSULT INC
O'REILLY AUTO PARTS
O'REILLY AUTO PARTS
O'REILLY AUTO PARTS
PAYMENT OF CLAIMS
Department / Prom Name
PUMPS
HEAVY MAINTENANC
ENGINEERING
UNDERGROUND REP
CUSTOMER SERVICE
PUMPS
HEAVY MAINT
HEAVY MAINT
ELECTRICAL SHOP
FINANCE
ENGINEERING - TRUCKEE MARSH
EQUIPMENT REP
WATER REUSE
WATER REUSE
ONTRAC
OPERATIONS
ONTRAC
LABORATORY
ONTRAC
LABORATORY
ONTRAC
LABORATORY - SO Y GRNDWATER
ONTRAC
LABORATORY - ARHD3 TRTMT EXP
ONTRAC
LABORATORY
PC MALL GOV INC
INFORMATION TECH
PC MALL GOV INC
INFORMATION TECH
User: THERESA - Theresa Sherman
Report: BK: Payment of Claims Report (With RV) V2 <1.03>
Description
SHOP SUPPLIES
BUILDINGS
SHOP SUPPLIES
PIPE/CVRS/MHLS
TRAVEL/MEETINGS
SMALL TOOLS
PRIMARY EQUIP
SHOP SUPPLIES
PUMP STATIONS
REPL ERP SYSTEM
TR CRK RESTORE
AUTOMOTIVE
OIL & LUBE
GROUNDS & MNTC
DUES/MEMB/CERT
POSTAGE EXPENSES
LABORATORY EQUIP
POSTAGE EXPENSES
POSTAGE EXPENSES
LABORATORY EQUIP
DIST.COMP SPPLIS
DIST.COMP SPPLIS
Page: 10
Acct# / Prom Code
Amount
Check Num
Type
2002-6071
18.65
2004-6041
234.16
2029-6071
17.92
Check Total:
925.56
AP -00095047
MW
1001 -6052
9,933.18
Check Total:
9.933.18
AP -00095048
MW
2038-6200
96.00
Check Total:
96.00
AP -00095049
MW
1002-6073
59.90
1004-6021
48.59
1004-6071
19.83
Check Total:
128.32
AP -00095050
MW
2003-6051
2,323.74
Check Total:
2.323.74
AP -00095051
MW
1039-8769
612.50
Check Total:
612.50
AP -00095052
MW
1029 - 8426 - TMSFPP
3,893.60
Check Total:
3,893.60
AP -00095053
MW
1005-6011
52.62
1028-4630
13.47
1028-6042
16.27
Check Total:
82.36
AP -00095054
MW
1006-6250
5.35
1007-4810
14.43
1007-6025
2.94
2007 - 4810 -
15WO09
47.03
2007 - 4810 - AH3EXP
5.88
2007-6025
2.94
Check Total:
78.57
AP -00095055
MW
1037-4840
427.04
2037-4840
427.04
Current Date:
01/12/2017
Current Time:
15:58:44
PAYMENT OF CLAIMS
Ver Name
Department / Prom Name
Description
Acct# / Proj Code
Check Total:
PETTY CASH
GEN & ADMIN
OFC SUPPLY ISSUE
1000-6081
PETTY CASH
PUMPS
PUMP STATIONS
1002-6051
PETTY CASH
ELECTRICAL SHOP
SHOP SUPPLIES
1003-6071
PETTY CASH
ELECTRICAL SHOP
TRAVEUMEETINGS
1003-6200
PETTY CASH
EQUIPMENT REP
SHOP SUPPLIES
1005-6071
PETTY CASH
EQUIPMENT REP
TRAVEL/MEETINGS
1005-6200
PETTY CASH
ADMINISTRATION
OFFICE SUPPLIES
1021-4820
PETTY CASH
ENGINEERING
OFFICE SUPPLIES
1029-4820
PETTY CASH
ENGINEERING
TRAVEUMEETINGS
1029-6200
PETTY CASH
FINANCE
OFFICE SUPPLIES
1039-4820
PETTY CASH
FINANCE
TRAVEUMEETINGS
1039-6200
PETTY CASH
UNDERGROUND REP
PIPE/CVRS/MHLS
2001 -6052
PETTY CASH
ELECTRICAL SHOP
SHOP SUPPLIES
2003-6071
PETTY CASH
ELECTRICAL SHOP
TRAVEUMEETINGS
2003-6200
PETTY CASH
EQUIPMENT REPAIR
SHOP SUPPLIES
2005-6071
IiTTY CASH
EQUIPMENT REPAIR
TRAVEL/MEETINGS
2005-6200
PLTTY CASH
ADMINISTRATION
OFFICE SUPPLIES
2021-4820
PETTY CASH
ENGINEERING - FIRE 17 GR ADMN
POSTAGE EXPENSES
2029 - 4810 - SMOKY9
PETTY CASH
ENGINEERING
OFFICE SUPPLIES
2029-4820
PETTY CASH
ENGINEERING
TRAVEUMEETINGS
2029-6200
PETTY CASH
ENGINEERING - GRDWTR AGENCY
REGLTRY OP PRMTS
2029 - 6650 - 15WO05
PETTY CASH
ENGINEERING - WTRLN PONDEROSA
WTRLN, PONDEROSA
2029 - 7019 - 15WO10
PETTY CASH
FINANCE
OFFICE SUPPLIES
2039-4820
PETTY CASH
FINANCE - J -M PIPE FAILURE
TRAVEUMEETINGS
2039 - 6200 - MANVIL
PETTY CASH
FINANCE
TRAVEUMEETINGS
2039-6200
Check Total:
PRAXAIR 174
PUMPS
SHOP SUPPLIES
1002-6071
PRAXAIR 174
EQUIPMENT REP
SHOP SUPPLIES
1005-6071
PRAXAIR 174
PUMPS
SHOP SUPPLIES
2002-6071
PRAXAIR 174
EQUIPMENT REPAIR
SHOP SUPPLIES
2005-6071
Amount
854.08
52.98
16.00
3.75
16.00
17.20
8.00
9.65
3.24
10.50
9.65
35.56
2.58
3.78
Check Num Type
AP -00095056 MW
16.00
17.20
8.00
9.65
22.95
3.24
10.50
100.00
50.00
9.65
41.34
35.56
512.98 AP -00095057
152.71
33.33
152.70
33.33
Check Total: 372.07 AP -00095058
User: THERESA - Theresa Sherman Page: 11 CurrentDate: 01/12/2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 15:58:44
MW
MW
PAYMENT OF CLAIMS
Vendor NRme
Department / Proj Name
Description
PROGRESSIVE BUSINESS
HUMAN RESOURCES
SAFETY PROGRAMS
PROGRESSIVE BUSINESS
HUMAN RESOURCES
SAFETY PROGRAMS
PTM DOCUMENT SYSTEMS
FINANCE
OFFICE SUPPLIES
PTM DOCUMENT SYSTEMS
FINANCE
OFFICE SUPPLIES
PURCHASE POWER
GEN & ADMIN
POSTAGE PPD
PURCHASE POWER
GEN & ADMIN
POSTAGE PPD
RED WING SHOE STORE
ELECTRICAL SHOP
SAFETY/EQUIP/PHY
RED WING SHOE STORE
ELECTRICAL SHOP
SAFETY/EQUIP/PHY
SCOTTYS HARDWARE
PUMPS
SMALL TOOLS
SCOTTYS HARDWARE
EQUIPMENT REP
SMALL TOOLS
SCOTTYS HARDWARE
PUMPS
RPR/MNTC WTR TKS
SGOTTYS HARDWARE
PUMPS
SMALL TOOLS
Ul
250.00
SFOTTYS HARDWARE
EQUIPMENT REPAIR
SMALL TOOLS
SHELDONE, MARK
CUSTOMER SERVICE - WTR CONS PROG
WTR CONS EXPENSE
SIERRA CHEMICAL CO
OPERATIONS
HYPOCHLORITE
SIERRA CHEMICAL CO
PUMPS
HYPOCHLORITE
SIERRA ENVIRONMENTAL
LABORATORY
MONITORING
SIERRA NEVADA MEDIA GROUP
HUMAN RESOURCES
ADS/LGL NOTICES
SIERRA NEVADA MEDIA GROUP
CUSTOMER SERVICE
ADS/LGL NOTICES
SIERRA NEVADA MEDIA GROUP
FINANCE
ADS/LGL NOTICES
SIERRA NEVADA MEDIA GROUP
CUSTOMER SERVICE
ADS/LGL NOTICES
SIERRA NEVADA MEDIA GROUP
FINANCE
ADS/LGL NOTICES
SIERRA SPRINGS
PUMPS
SUPPLIES
User: THERESA - Theresa Sherman
Page:
12
Report: BK: Payment of Claims Report (With RV) V2 <1.03>
Acct# / Prom Code
Amount
Check Num
Type
1022-6079
388.80
2022-6079
388.80
Check Total:
777.60
AP -00095059
MW
1039-4820
28.14
2039-4820
28.16
Check Total:
56.30
AP -00095060
MW
1000-0304
250.00
2000-0304
250.00
Check Total:
500.00
AP -00095061
MW
1003-6075
103.27
2003-6075
103.27
Check Total:
206.54
AP -00095062
MW
1002-6073
54.27
1005-6073
29.62
2002-6054
43.72
2002-6073
24.56
2005-6073
29.62
Check Total:
181.79
AP -00095063
MW
2038 - 6660 -
WCPROG
100.00
Check Total:
100.00
AP -00095064
MW
1006-4755
5,897.45
2002-4755
852.10
Check Total:
6.749.55
AP -00095065
MW
1007-6110
1,459.00
Check Total:
1.459.00
AP -00095066
MW
1022-4930
1,116.46
1038-4930
174.48
1039-4930
375.18
2038-4930
174.48
2039-4930
375.17
Check Total:
2.215.77
AP -00095067
MW
1002-6520
19.84
Current Date:
01/12/2017
Current Time:
15:58:44
Vendor Name
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SOUNDPROSINC
SOUNDPROS INC
SOUTH TAHOE CHAMBER
SOUTH TAHOE CHAMBER
SOUTH TAHOE REFUSE
SOUTH TAHOE REFUSE
SOUTHWEST GAS
SOUTHWEST GAS
I
rn
8?/RCB
SWRCB ACCOUNTING OFFICE
TAHOE ASPHALT INC
TAHOE BASIN CONTAINER SERVICE
TAHOE BASIN CONTAINER SERVICE
TAHOE MOUNTAIN NEWS
TAHOE PARADISE CHEVRON
Department / Proj Name
WATER REUSE
CUSTOMER SERVICE
CUSTOMER SERVICE
PAYMENT OF CLAIMS
Description
SUPPLIES
SUPPLIES
SUPPLIES
PUBLIC OUTREACH - PR EXP -EXTERNAL PUB RELATIONS
PUBLIC OUTREACH - PR EXP -EXTERNAL PUB RELATIONS
ADMINISTRATION DUES/MEMB/CERT
ADMINISTRATION DUES/MEMB/CERT
GEN & ADMIN REFUSE DISPOSAL
GEN & ADMIN REFUSE DISPOSAL
GEN & ADMIN NATURAL GAS
GEN & ADMIN NATURAL GAS
PUMPS DUES/MEMB/CERT
ENGINEERING - DVR IRRIG IMPRVS DVR IRR IMPRVMNT
UNDERGROUND REP PIPE/CVRS/MHLS
GEN & ADMIN REFUSE DISPOSAL
OPERATIONS SLUDGE DISPOSAL
CUSTOMER SERVICE - WTR CONS FROG WTR CONS EXPENSE
UNDERGROUND REP
TAHOE VALLEY ELECTRIC SUPPLY PUMPS
TAHOE VALLEY ELECTRIC SUPPLY PUMPS
User: THERESA - Theresa Sherman
Report: BK: Payment of Claims Report (With RV) V2 <1.03>
DIESEL
LUTHER PASS
PUMP STATIONS
Page: 13
Acct# / Prom Code
Amount
Check Num
Type
1028-6520
19.84
1038-6520
10,22
2038-6520
10,23
Check Total:
60.13
AP -00095068
MW
1027 - 6620 - PREEXT
49.00
2027 - 6620 - PREEXT
49.00
Check Total:
98.00
AP -00095069
MW
1021-6250
12.50
2021-6250
12.50
Check Total:
25.00
AP -00095070
MW
1000-6370
2,416.00
2000-6370
120.80
Check Total:
2.536.80
AP -00095071
MW
1000-6350
11,039.96
2000-6350
2,841.02
Check Total:
13.880.98
AP -00095072
MW
2002-6250
80.00
Check Total:
80.00
AP -00095073
MW
1029 - 8161 - DVRIIP
718.00
Check Total:
718.00
AP -00095074
MW
2001 -6052
5,157.00
Check Total:
5.157.00
AP -00095075
MW
1000-6370
312.50
1006-6652
12,590.00
Check Total:
12.902.50
AP -00095076
MW
2038 - 6660 - WCPROG
170.00
Check Total:
170.00
AP -00095077
MW
2001 -4620
44.36
Check Total:
44.36
AP -00095078
MW
1002-6048
29.55
1002-6051
81.00
Current Date: 01/12/2017
Current Time: 15:58:44
WOOD, ERIC
rn
r
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
Acct# / Prom Code
PAYMENT OF CLAIMS
Vendor Name
Department / Prom Name
Description
TAHOE VALLEY ELECTRIC SUPPLY
ELECTRICAL SHOP
BUILDINGS
TAHOE VALLEY ELECTRIC SUPPLY
ELECTRICAL SHOP
SMALL TOOLS
TAHOE VALLEY ELECTRIC SUPPLY
PUMPS
PUMP STATIONS
TAHOE VALLEY ELECTRIC SUPPLY
ELECTRICAL SHOP
BUILDINGS
WEDCO INC
ELECTRICAL SHOP
SHOP SUPPLIES
WELCOME'S AUTO BODY & TOWING
EQUIPMENT REP
AUTOMOTIVE
WESTERN NEVADA SUPPLY
PUMPS
PUMP STATIONS
WESTERN NEVADA SUPPLY
HEAVY MAINT
SECONDARY EQUIP
WESTERN NEVADA SUPPLY
EQUIPMENT REP
AUTOMOTIVE
WESTERN NEVADA SUPPLY
GEN & ADMIN
BOXES/LIDS/INV
WESTERN NEVADA SUPPLY
CUSTOMER SERVICE
SHOP SUPPLIES
WOOD, ERIC
rn
r
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
Acct# / Prom Code
Amount
Check Num
Type
1003-6041
754.65
1003-6073
29.30
2002-6051
81.00
2003-6041
754.65
Check Total:
1.730.15
AP -00095079
MW
2003-6071
230.96
Check Total:
23096
AP -00095080
MW
1005-6011
4,153.55
Check Total:
4.153.55
AP -00095081
MW
1002-6051
98.94
1004-6022
662.73
1005-6011
209.22
2000-0403
2,677.97
2038-6071
102.71
Check Total:
3 751,57
AP -00095082
MW
2038 - 6660 - WCPROG
400.00
Check Total:
400.00
AP -00095083
MW
Grand Total:
553,964.77
User: THERESA - Theresa Sherman Page: 14 Current Date: 01/12/2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> CurrentTime: 15:58:44
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directory
Chris Cefalu
James R. Jones
Randy vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 o Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: January 19, 2017
ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: EI Dorado County Superior Court Case SC20120227 GRCLT
Condominium vs. South Tahoe Public Utility District.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES :t' NO
-63-
CATEGORY: General
Guth Tahoe.
lic Utility District
General Manager
Richard H. 5olbrig
Directors
Chris Cefalu
James K. Jones
Randy Vogelgesang
Kelly Sheehan
Duane wallace
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 s www.stpud.us
BOARD AGENDA ITEM 14b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: January 19, 2017
ITEM - PROJECT NAME: Conference with Legal Counsel - Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES -NO
-65-
CATEGORY: Water