Minutes 02-02-2017=y0r 1950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 2, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:06 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Marla Sharp,
Tiffany Racz, Julie Ryan, Stephen Caswell, Ivo Bergsohn, John Thiel, Jeff Lee, Trevor Coolidge, Terry
Powers, Chris Stanley, Lynn Nolan, Bren Hoyl, Cuz Cullen, Jason Brand, Donielle Morse
Guests: Kae Reed, Lake Tahoe News, Cameron Falls
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
CONSENT CALENDAR:
Moved Wallace/Second Cefalu/Vogelgesang Yes/Cefalu YesjJones Yes/Sheehan Yes/Wallace Yes
to approve the Consent Calendar as presented.
a. REVISED AUTHORIZING RESOLUTION FOR METER INTALLATION, PHASES 3-5
(Lynn Nolan, Grants Coordinator)
Adopted revised authorizing Resolution No. 3051-17 for Meter Installation, Phases 3-5
b. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT
(Ivo Bergsohn)
Approved Change Order No. 4 to Thomas Haen Company, Inc., adding one hundred fifty-
nine (159) calendar days to the contract time
C. 2015 WATER METER INSTALLATION PROJECT
(Trevor Coolidge, Associate Engineer)
Approved Final Change Order No. 1 and filing of Notice of Completion for the 2015 Water
Meter Installation Project
REGULAR BOARD MEETING MINUTES - February 2, 2017 PAGE - 2
d. REGULAR BOARD MEETING MINUTES: January 19, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved January 19, 2017, Minutes
ITEMS FOR BOARD ACTION
a. Debt Management Policy (Paul Hughes, Chief Financial officer) -Staff provided an update regarding
Senate Bill 1029 and the Debt Management Policy, which Resolution 3050-17 addresses.
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Yes to adopt Resolution 3050-17 adopting a Debt Management Policy
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes .Cefalu Yes/Jones Yes/Wallace Yes/Sheehan
Yes to approve Payment of Claims in the amount of $793,083.10.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Director Wallace provided an update on Measure T. He further reported local attorney, Bruce Grego,
has voiced concerns on behalf of Lakeside Park Associates (Lakeside) regarding the Tahoe Keys
Property Owner's Association (TKPOA) use of herbicides. Lakeside is interested in knowing what the
District thinks about the herbicides. Director Jones explained the herbicide process being used by
TKPOA. Staff reported the District is willing to do some analysis. Director Wallace requested that the
analysis be shared with Grego.
Director Jones expressed his disappointment in the Board's approval of lowering District capacity
charges. He reported there was a Sewer Capacity Study completed in 2008, outlining reasons for the
charges to be set as they were. If Board Members would like a copy of this study, please contact the
Board Clerk.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is Wednesday, February 8, 2017.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
The audio presentation of today's Capital Improvement Program - Sewer Update will be
posted on the District website.
The District has received a request for a climate change presentation (up to 40 minutes),
during a Board meeting. The Board suggested the presentation be viewed by staff (if they
have time) or schedule the presentation at 1:00 p.m. before a regular Board meeting, for
anyone interested in attending.
On February 8, the State Water Resource Control Board (SWRCB) staff recommended a
continuation of the emergency conservation regulations. The District does not agree with this
decision and has signed a letter stating such. The District's January usage was 18% below
comparable usage in 2013. The District has had a 33% reduction in water from 2007 to 2013.
REGULAR BOARD MEETING MINUTES - February 2, 2017 PAGE - 3
The District plans to re -implement our standard conservation restrictions, which meets the
SWRCB guidelines.
Richard Solbrig introduced Terry Powers, Lab Director, to report on a new state program
regarding lead testing in schools. Terry reported that in January, the SWRCB issued permits
requiring water districts to perform lead testing within their district boundaries. Terry and the lab
will jointly design and select the monitoring locations and protocol for the lead sampling with
the school district in order to meet the state requirements. All sampling and testing costs are to
be borne by the District and are non -reimbursable. However, fixing any problems is at the cost
to the school district. The schools must request, in writing through November 2019, that lead
testing be conducted at their school site. Schools included in this program are both public and
private kindergarten through 12th Grade. The District Lab has offered to perform these testing
services at all eight schools within the South Tahoe area (three being outside the District
boundaries). Results must be posted on the District's Consumer Confidence Report.
STAFFJATTORNEY REPORTS:
Staff reported the possibility of doing a solar proposal, which will be brought to the Board at a future
meeting.
Shannon Cotulla reported the District's backup blower, which automatically turns on when the power
fails, is broken and parts are no longer being manufactured. The District is trying to identify spare or
replacement parts, but in the meantime, a rented generator is currently being used until the District
finds a solution.
The Board Clerk reported EI Dorado Local Agency Formation Commission is accepting nominations
for a new four-year term for Special District Representative beginning May 2017. Nominations are due
by March 16, 2017. Regular meetings are held at 5:30 p.m. on the fourth Wednesday of every month
except for the months of November and December. The Board Clerk has the paperwork if interested.
Form 700 is due to Melonie by March 16.
Jeff Lee, new Manager of Plant Operations, was introduced and congratulated.
ADJOURNMENT TO CLOSED SESSION: 2:56 p.m.
RECONVENED TO OPEN SESSION: 3:57 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and
the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing
Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW,
United States District Court for the Central District of California
No reportable Board action
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al
REGULAR BOARD MEETING MINUTES - February 2, 2017 PAGE - 4
Reportable Board action
Moved Vogel , eq sang/Second Wallace/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Yes to authorize the Board President to sign the Consent to Withdrawal of Phillips &
Cohn as Counsel on the State of Nevada, et al. v. J -M Manufacturing Company, Inc., d/b/a JM
Eagle, et al.
C. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: EI Dorado County Superior
Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District
No reportable Board action
d. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case)
No reportable Board action
ADJOURNMENT: 3:58 p.m.
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Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District