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Minutes 04-20-2017=yer 1950 •�— SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT April 20, 2017 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace Staff: Paul Hughes, Richard Solbrig, Gary Kvistad, Melonie Guttry, John Thiel, Marla Sharp, Brent Goligoski, Bren Hoyle, Nancy Hussmann, Doug Van Gorden, Chris Stanley, Julie Ryan, Linda Brown, Tim Bledsoe, Guests: Chris Mertens, California Tahoe Conservancy; Kileigh Labrado, Tim Alameda, Dave Heckhuis, Ron Sitton, Dave Huber, Lake Valley Fire Department CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: CONSENT CALENDAR: Moved Wallace Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace Yes to approve the Consent Calendar as presented. a. CATTLE GRAZING PERMIT 2017 - DIAMOND VALLEY RANCH (Jim Hilton, Water Reuse Manager and Linda Brown, Purchasing Agent) Awarded contract to the highest responsive, responsible bidder, Mission Livestock Management, in the monthly amount of $18,500, for the 2017 Cattle Grazing Permit for Diamond Valley Ranch. b. REVISED AUTHORIZING RESOLUTION NO. 3053-17 FOR THE WATERLINE REPLACEMENT PROGRAM (Lynn Nolan, Grants Coordinator) Adopted revised Authorizing Resolution No. 3053-17 for the Waterline Replacement Program. REGULAR BOARD MEETING MINUTES - April 20, 2017 PAGE - 2 C. WATER SYSTEM RELIABILITY FIRE FLOW AND WATER QUALITY IMPROVEMENT PROJECT (Stephen Caswell, Senior Engineer) Approved Amendment A to existing Task Order No. 4 for West Yost Associates for additional services in an amount not to exceed $27,200. d. EMERGENCY GENERATOR REPLACEMENT PROJECT MEMORANDUM OF UNDERSTANDING WITH LIBERTY UTILITIES (Stephen Caswell, Senior Engineer) Approved Memorandum of Understanding between Liberty Utilities and South Tahoe Public Utility District regarding electrical capacity at the District's Wastewater Treatment Plant and approve payment to Liberty Utilities in the amount of $13,432, for construction of a new electric meter. e. 2015 LUTHER PASS POWER AND CONTROL PROJECT (Julie Ryan, Principal Engineer) Approved Change Order No. 6 to Thomas Haen Company in the amount $14,342.90. 2017 FIRE HYDRANT SERVICE EXPANSION PROJECT MATERIALS (Julie Ryan, Principal Engineer and Linda Brown Purchasing Agent) 1) Found lowest bid from Ferguson Waterworks to be non-responsive to bid specifications and conditions, and reject on that basis; 2) Awarded bid to the lowest, responsive, responsible bidder, Capital Flow, in the amount of $45,351.97. g. REGULAR BOARD MEETING MINUTES; April b 2017 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved April 6, 2017, Minutes ITEMS FOR BOARD ACTION a. Grant of Easement to the California Tahoe Conservancy (John Thiel, Engineering Department Manager) -Staff provided information regarding the project and introduced Chris Mertens from the California Tahoe Conservancy, who provided details regarding the proposed Easements. Attorney Kvistad commented that it is nice to have two governmental agencies working together for a common community goal. Moved Sheehan Second Cefalu Vo el esan Yes Cefalu Yes .tones Yes Sheehan Yes Wallace Yes to 1) Approve the Grant of Easement from the South Tahoe Public Utility District to the California Tahoe Conservancy for bike trail installation and maintenance, and; 2) Authorize the Board President and Clerk of the Board to execute the Grant of Easement, contingent upon the California Tahoe Conservancy granting an Easement to South Tahoe Public Utility District for parking and snow storage. b. Grant of Easement to South Tahoe Public Utility District (John Thiel, Engineering Department Manager) Moved Sheehan Second Cefalu Vv e1 esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace Yes to approve the Grant of Easement for fencing and snow storage from the California Tahoe Conservancy to South Tahoe Public Utility District and authorize the Board President and Clerk of the Board to execute the Grant of Easement, and for the Clerk of the Board to execute the Certificate of Acceptance after execution by the California Tahoe Conservancy. REGULAR BOARD MEETING MINUTES - April 20, 2017 c. Approve Payment of Claims (Debbie Henderson, Accounting Manager) PAGE - 3 Moved Cefalu Second Sheehan Vo of esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace Yes to approve Payment of Claims in the amount of $955,648.08. d. Tahoe Keys Sewer Pipe Emergency Repair and Replacement (John Thiel, Engineering Department Manager) - Staff provided an overview of the emergency project at the Tahoe Keys Pump Station and the need for additional help from outside contractors. The City has been supportive and has been working as a team with the District on this project. The Board acknowledged staff for their tremendous efforts. Attorney Kvistad added this emergency item will be continued on each Agenda with a report, until the emergency is terminated. Moved Jones Second Wallace Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace Yes to authorize the District to: 1) Determine an emergency exists pursuant to Section 1 102 of the Public Contact Code; 2) Determine substantial evidence has been presented to authorize an exception be made pursuant to Section 22050 of the Public Contract Code that this emergency will not permit a delay resulting from a competitive solicitation for bids and that this action is necessary to respond to the emergency; 3) Adopt Resolution No. 3054-17 delegating authority to the General Manager and Assistant General Manager/Engineer to order any action necessary to respond to this emergency; 4) Determine this project is exempt from California Environmental Quality Act pursuant to Public Resource Code section 210808(b) (2) and (4) and authorize filing a Notice of Exemption; and, 5) Approve expenditures necessary to start emergency repairs of up to $100,000. STANDING AND AD-HOC COMMITTEE REPORTS: Nothing to report. BOARD MEMBER REPORTS: Director Wallace reported he attended a community meeting on April 19 to discuss recreational marijuana use and what levels are tolerable in the local community. President Vogelgesang reminded the Board there is a Public Budget Workshop scheduled on May 4 at 6 p.m. here at the District. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Director Wallace reported he and Richard Solbrig attended the April 12 meeting and provided an update regarding the Sustainable Groundwater Management Act fringe areas. Attorney Kvistad reported the District will need to withdrawal as the Groundwater Sustainability Agency for the fringe areas and develop an Agreement to coordinate with EI Dorado County Water Agency (EDCWA) for those fringe areas. Director Wallace will attend a special EDCWA meeting on May 8, 2017, via telephone from the District's Conference Room 1. GENERAL MANAGER REPORT: Richard Solbrig reported on several items: • The First Ad -Hoc City Council Committee meeting is scheduled for May 5 at 9 a.m. Email Richard if you would like to add any items to the Agenda. Meetings will be scheduled as needed in the future. • Richard SolbriA and Paul Hughes and will be presenting to the Soroptimist International of the Tahoe Sierra Club on April 27, at 7:30 a.m. the Senior Center. REGULAR BOARD MEETING MINUTES - April 20, 2017 PAGE - 4 STAFF ATTORNEY REPORTS: Richard Solbrig reported several bills have been submitted regarding water conservation and staff is meeting with Assemblymember Bigelow on April 24, asking for support of Assembly Bill 968 and 1654. Richard Solbria provided an update regarding funding issues with Lake Tahoe Restoration Act and distributed a memorandum dated April 19 to Congressman McClintock. He further provided an update regarding the Waste Water Treatment Plant generator and FEMA funds from the recent storm events. Tim Alameda, Fire Chief of Lake Valley Fire Protection District, reported Lake Valley Fire and the District have shared a cooperative working relationship since the 1950's. He introduced Dave Huber, Vice Chairman, Kileigh Labradoo, Ron Sitton, and Dave Heckhuis. Lake Valley Fire Department is in search of a new location for Station 6, currently located on Golden Bear Trail. This station is located on a Sensitive Environmental Zone (SEZ) and does not meet current code nor meet the needs of Lake Valley Fire Department. Chief Alameda shared that Lake Valley would like the opportunity to explore the possibility of relocating to the District property located on the corner of Pioneer Trail and Black Bart. President Vogelgesang expressed the desire to use the property for mutual use, recognizing there are some challenges in that water or sewer needs to be addressed at the property. Chief Alameda invited the Board and staff to attend an Angora Remembrance on June 24, at 8:30 a.m. at Station 7. BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:15 pm RECONVENED TO OPEN SESSION: 3:45 p.m. ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District. No reportable Board action b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager; Paul Hughes, Chief Financial Officer; and Shannon Cotulla, Assistant General Manager. No rgtportable Board action c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with the Management Group. Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager; Paul Hughes, Chief Financial Officer; and Shannon Cotulla, Assistant General Manager. The current Management MOU ends June 30, 2017. No reportable Board action REGULAR BOARD MEETING MINUTES - April 20, 2017 ADJOURNMENT: 3:45 p.m. -bed� A�% Melonie Guttry, Clerk of the pard South Tahoe Public Utility District PAGE - 5 Randy Vogelgesang, Board President South Tahoe Public Utility District