Minutes 04-06-2017SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 6, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Tim Bledsoe, Chris
Stanley, Bren Hoyl, Lynn Nolan, Julie Ryan, Tim Bledsoe, Brent Goligoski, Ivo Bergsohn, Liz Kauffman,
Debbie Henderson, Brian Bartlett, Tony Prieto, Doug Van Gorden
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
CONSENT CALENDAR:
Moved_ Wallace/Second Sheehan/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan Yes/Wallace
Yes to approve the Consent Calendar as presented.
a. CONTRACT WITH BLUE RIBBON PERSONNEL SERVICES
(Liz Kauffman, Human Resources Analyst)
Authorized the District to enter into a Contract with Blue Ribbon Personnel Services to perform
recruitment services for seasonal employees, in an amount not to exceed $30,000.
b. SEASONAL HELP FOR UNDERGROUND REPAIR. SEWER
(Doug Van Gorden, Supervisor, Underground Repair Water and Chris Stanley, Manager of Field Operations)
Approved direct hiring of two seasonal employees for Underground Repair, Sewer in the
estimated amount of $32,200.
C. SEASONAL HELP FOR UNDERGROUND REPAIR WATER
(Tony Prieto, Supervisor, Underground Repair Water and Chris Stanley, Manager of Field Operations)
Approved direct hiring of four seasonal employees for Underground Repair, Water in the
estimated amount of $67,000.
REGULAR BOARD MEETING MINUTES - April 6, 2017
PAGE - 2
d. CONTRACT WITH GOINVEST ACTUARIAL SOFTWARE
(Debbie Henderson, Accounting Manager)
Authorized the District to: 1) approve a two-year contract with Govinvest for the purchase of
actuarial consulting and technology services in an amount not to exceed $9,500; and, 2)
authorize staff to negotiate and approve minor Contract Amendments.
e. SOUTH Y FATE AND TRANSPORT MODEL
(Ivo Bergsohn, PG, HG, Hydrogeologist)
Authorized staff to add $10,000 to Purchase Order P30339 to Desert Research Institute for
additional modeling services.
REGULAR AND SPECIAL BOARD MEETING MINUTES: MARCH 16 2017 AND MARCH 24 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved March 16, 2017, Minutes and March 24, 2017, Minutes
ITEMS FOR BOARD ACTION
a. Resolution for Disaster Assistance Application to the California Office of Emergency Services (Lynn
Nolan, Grants Coordinator) -Staff provided an overview of the program.
Moved Wallace/Second Sheehan/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan;
YesLWallace Yes to adopt California Office of Emergency Services Universal Resolution No. 3052-
17, effective for all open and future disasters up to three years following date of approval.
b. 2015 Luther Pass Power and Control Project (Julie Ryan, Principal Engineer) - Staff provided an
overview of the project and reported a change to the Contract Total in the amount of
$4,094,601.39.
Moved Janes Second Sheehan Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Yes/Wallace Yes to approve Change Order No. 5 to Thomas Haen Company, Inc., in the
amount $88,868.56.
C. Physical Connection - Time and Material Deposit (Tim Bledsoe) - Staff provided an overview of
Ordinance No. 568-17 amending Section 3.1.49(f) of the Administrative Code and the Board
discussed it.
Moved Sheehan Second Jones Va el esan Yes Cefalu Absent Jones YesSheehan
Yes/Wallace Yes to enact Ordinance No. 568-17 amending Section 3.1.49(f) of the
Administrative Code increasing the current deposit amount from $3,000 to $5,000 for time and
material charges.
d. Customer Engagement and Data Analytics Software (Tim Bledsoe, Manager of Customer Service) - Staff
provided an overview of the software.
Moved Wallace Second Sheehan Vo of esan Yes Cefalu Absent Jones Yes Sheehan
Yes Wallace Yes to authorize the District to: 1) Approve the Request for Proposal developed by
Customer Service staff for the purchase, installation, configuration and training on a customer
engagement and data analytics software; and, 2) authorize staff to publish the Request for
Proposal to the public on April 7, 2017.
REGULAR BOARD MEETING MINUTES - April 6, 2017 PAGE - 3
e. Diamond Valley Ranch Irrigation Improvement Project (1vo Bergsohn, PG, HG, Hydrogeologist) — Staff
provided an overview of the project and a handout. The Board requested a Press Release be
sent on this news.
Moved Wallace Second Sheehan Vv el esan Yes Cefalu Absent/Jones Yes Sheehan
Yes/Wallace Yes to authorize the District to enter into: 1) a Generating Facility Interconnection
Agreement to interconnect the C -Line Hydraulic Power Generation facility to the Liberty Utilities
Power Distribution System; and, 2) a Generating Facility Interconnection Letter Agreement to
Purchase Power to sell power generated from C -Line Hydraulic Power Generation to Liberty
Utilities with a 10 -year Contract.
Diamond Valley Ranch Irrigation Improvement Project (1vo Bergsohn, PG, HG, Hydrogeologist) -Staff
provided an overview of the project.
Moved Vo el esan Second Sheehan Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Yes/Wallace Yes to approve Change Order No. 5 to Thomas Haen Company, Inc., in the
amount of $72,046.79.
g. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Vo el esan Vo el esan Yes Cefalu Absent/Jones Yes Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $1,658,565.51.
STANDING AND AD-HOC COMMITTEE REPORTS:
Richard Solbrig had a conversation with the City Manager, Nancy Kerry, regarding the desire for
direct communication between the City Council and the District Board. As a result, City Council
Members Wendy David and Brooke Laine have been appointed to the City's committee with Tom
Davis as an alternate. President Vogelgesang appointed himself and Director Wallace to the Ad -Hoc
City Council Committee and added committee meetings will be scheduled as needed. The first
meeting will include staff from the District (Richard Solbrig) and the City (Nancy Kerry). The Board will
offer the committee members a tour of the Waste Water Treatment Plant, if they are interested. Staff
provided information regarding meter installations and road paving coordination between City and
District staff. Richard Solbrig will contact Nancy Kerry to inform her of the committee appointments
and schedule a meeting.
BOARD MEMBER REPORTS:
President Vogelgesang thanked Director Sheehan for attending Agenda Review in his absence.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Wallace and Richard Solbrig will attend the next meeting on Wednesday, April 12.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
■ He is working with Lake Tahoe Television on several editorials regarding water and sewer. In
addition, he will appear on the Tahoe Tonight Show to talk about Capital Improvement
Projects and the Tahoe Today Show to talk about the CHYDRO project. He will report on the
Board's approval on lower capacity fees to encourage workforce housing as well.
• He and Paul Hughes attended the Tahoe Regional Young Professionals Board meeting on April
5 to discuss the District and CYHDRO project, in addition to low income workforce housing.
• May 4 at 6 p.m. is the Board Workshop here at the District.
REGULAR BOARD MEETING MINUTES - April 6, 2017
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STAFF ATTORNEY REPORTS:
Staff provided a report regarding permanent water conservation framework and the potential
legislation based on that framework.
Attorney Kvistad provided an update regarding the Sustainable Groundwater Management Act and
the risk involved if the State Water Resources Control Board does not accept the District as the
Groundwater Sustainability Agency for the fringe areas (areas outside the District's Service area) as
approved by the Department of Water Resources.
ADJOURNMENT TO CLOSED SESSION: 3:36 pm
RECONVENED TO OPEN SESSION: 4:35 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: EI Dorado County Superior
Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District
No reportable Board action
b. Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager; Paul Hughes, Chief Financial Officer; and Shannon Cotulla, Assistant General
Manager.
No reportable Board action
C. Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with the Management Group.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager; Paul Hughes, Chief Financial Officer; and Shannon Cotulla, Assistant General
Manager. The current Management MOU ends June 30, 2017.
No reportable Board action
ADJOURNMENT: 4:35 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District