Minutes 03-16-2017a�
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
March 16, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Ivo Bergsohn,
Marla Sharp, Brian Bartlett, Kyle Schrauben, Doug Van Gorden, Jeff Lee, Chris Skelly, Barrett Burghard,
John Thiel, Jared Aschenbach, Terry Powers, John Boyson, Phill Torney, Chris Stanley, Heidi Baugh,
Brent Goligowski, Trevor Coolidge, Tim Bledsoe
Guests: Rob Simonds, Tyler Technologies; Brian Gray, Lahontan; Aneeta Kumar, Kumar & Gerchick
(attendance by telephone)
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelggsang announced that Item 4b is being removed from the Consent Calendar.
CONSENT CALENDAR:
Moved Cefalu Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace Yes
to approve the Consent Calendar with corrections.
a. LABORATORY SUMMER INTERN
(Terry Powers, Laboratory Director)
Approved contract with Blue Ribbon Personnel Services for a temporary laboratory intern
position in an amount not to exceed $15,000.
b. REGULAR BOARD MEETING MINUTES: March 2 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved March 2, 2017, Minutes
REGULAR BOARD MEETING MINUTES - March 16, 2017 PAGE - 2
ITEMS FOR BOARD ACTION
a. Groundwater Management Plan Annual Report (lvo Bergsohn, Hydrogeologist) - President
Vogelgesang opened the Public Hearing at 2:03 p.m. to present the Tahoe Valley South
Subbasin (6-5.01) Annual Report, 2016 Water Year. Staff presented a PowerPoint presentation
regarding the groundwater conditions and activities that occurred within 2016. No public
comments were received and the Public Hearing was closed at 2:41 p.m.
b. Diamond Valley Ranch Irrigation Improvement District (Ivo Bergsohn, Hydrogeologist) - Staff provided
an overview of the project, providing various details regarding the Purchase Order.
Moved Sheehan Second Cefalu Va ei esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to authorize staff to increase Purchase Order #P23221 by $126,907 for added
engineering services required for the Diamond Valley Ranch Irrigation Improvements Project -
Phase 1.
c. 2017 Ponderosa Waterline/Meter Installation Project (Stephen Caswell, Senior Engineer) - Staff
provided an overview of the system replacement.
Moved Wallace Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to authorize staff to advertise for construction bids for the 2017 Ponderosa Waterline/Meter
Installation Project.
d. Fire Hydrant Service Expansion and Larger Meter Replacement Project (Julie Ryan, Principal Engineer)
Staff provided an overview of the project and project funding.
Moved Wallace/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan YeslWallace
Yes to authorize staff to advertise for construction bids for the Fire Hydrant Service Expansion
and Large Meter Replacement Project for 2017.
e. Authorization to purchase Tyler New World Financial Software (Paul Hughes, Chief Financial Officer and
Chris Skelly, Information Technology Manager) - Staff provided information regarding the proposed Tyler
New World Financial Software.
Moved Wallace Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes
Wallace Yes to 1) Approve Tyler New World proposal for the purchase of software and
professional services in an amount not to exceed $301,975 for a new Enterprise Resource
Planning System; (2) Authorize staff to negotiate and approve minor Contract Amendments.
Water Meter Installation Project - Phases III -V (Trevor Coolidge, Associate Engineer) - Staff provided an
overview of the project.
Moved Cefalu Second Wallace Vv of esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to 1) Reject lowest bid as non-responsive to bid specifications; 2) Award bid for water valve
boxes and lids to the lowest responsive, responsible bidder, HD Supply Waterworks, in the
amount of $54,629.25.
REGULAR BOARD MEETING MINUTES - March 16, 2017
g. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
PAGE - 3
Moved SheehanISecond Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Yes to approve Payment of Claims in the amount of $1,892,787.70.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Jones reported the Operations Committee met on March 13, and several projects are being
delayed due to state funding delays.
President Vogelgesang reported the Finance Committee met and binders have been distributed in
preparation for the Board Workshop scheduled for March 22, 2017. The Finance Committee
complimented the Finance staff for doing an excellent job of laying out the details for the budget.
BOARD MEMBER REPORTS:
Director Jones reported he participated in a conference call with Association of California Water
Agencies (ACWA) regarding headwaters and a bill that will be introduced shortly regarding forestry.
Director Wallace complimented Shannon Cotulla for his efforts in Washington, D.C., consisting of a
busy week of legislative meetings. Staff added that having an elected official on the Washington trip
is critical and provided details regarding meetings with ACWA representatives, Senator Harris,
Congressman Amodei and Senator Cortez Masto.
Director Wallace reported the City Council meetings continue to be contentious. The Board
requested District staff prepare a presentation regarding District paving including the process and
specifications to present to City Council. Staff reported the District is scheduling a meeting with Ray
Jarvis and Jim Marino regarding coordinating on future paving protects.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Wallace reported he attended a meeting on Wednesday, March 8. The Interim General
Manager is developing a water strategy on behalf of the county water agencies and is doing a
great job.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
• Sue Novasel, County Supervisor, toured the Waste Water Treatment Plant March 9. She was
receptive to District concerns including traffic problems during storm events. She assisted in
providing contacts at the Sheriff's Department for support during such storm events.
• Richard and Paul will be presenting to the Tahoe Regional Young Professionals on April 5 and
the South Lake Tahoe Rotary Club on June 7, 2017.
• Luther Pass Pump Station Pump #3 is being worked on to fix or recast after a rock was
discovered inside the pump.
• District negotiators are meeting with Local Union No. 39 on April 4 to start negotiations for the
next Memorandum of Understanding. Richard will report progress back to the Board in April.
STAFF/ATTORNEY REPO
Jeff Lee, Plant Operations Manager, provided a PowerPoint presentation including an update of the
Operations Department. Jeff introduced Operations staff Kyle Schrauben, Heavy Maintenance
REGULAR BOARD MEETING MINUTES - March 16, 2017
PAGE - 4
Supervisor; John Boyson, Electrical Engineering Supervisor (retiring soon); Jared Aschenbach, new
Electrical Engineering Supervisor; and Chris Siano, new Chief Plant Operator.
Paul Hughes provided an update on the Helping Hands Outreach Program. The plan assisted three
individuals this past year, which is funded almost entirely by District staff.
Shannon Cotulla reported there may be a need for an Emergency Declaration at Fallen Leaf before
dig season in order to make repairs, and Stanford Camp is still on emergency power.
BREAK AND ADJOURNMENT TO CLOSED SESSION: 4:40 p.m.
RECONVENED TO OPEN SESSION: 6:31 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: EI Dorado County Superior
Court Case SC20120227 GRCLT Condominium vs. South Tahoe Public Utility District
No reportable Board action
ADJOURNMENT: 6:31 P.M.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District