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Minutes 05-04-2017�rer 1'95❑ ���� SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT May 4, 2017 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Wallace Absent: Director Cefalu Staff: Paul Hughes, Richard Solbrig, Gary Kvistad, Melonie Guttry, Marla Sharp, Brenlyn Hoyle, Nancy Hussmann, John Thiel, Chris Stanley, Chris Skelly, No Bergsohn, Linda Brown, Julie Ryan, Tim Bledsoe, Brent Goligoski CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: CONSENT CALENDAR: Moved Wallace Second Sheehan/Vogelgesang Yes Cefalu Absent Jones Yes Sheehan Yes Wallace Yes to approve the Consent Calendar as presented. a. TEMPORARY HELP FOR INFORMATION TECHNOLOGY DEPARTMENT (Chris Skelly, Information Technology Manager) Approved renewal of Contract with Blue Ribbon Personnel Services for a temporary special projects technician, in the estimated amount of $28,000. b. LUTHER PASS POWER AND CONTROL PROJECT (Julie Ryan, Principal Engineer) Approved proposal from consultants, GHD, for engineering services for the Luther Pass Power and Control Project in the amount $54,956. C. AMENDMENT TO THE MUTUAL AID AND ASSISTANCE AGREEMENT WITH THE DOUGLAS COUNTY SEWER IMPROVEMENT DISTRICT NO. 1 (Shannon Cotulla, Assistant General Manager) Ratified Amendment to the existing Mutual Aide and Assistance Agreement between South Tahoe Public Utility District and the Douglas County Sewer Improvement District No. 1. REGULAR BOARD MEETING MINUTES - May 4, 2017 d. REGULAR BOARD MEETING MINUTES: April 20, 2017 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved April 20, 2017, Minutes ITEMS FOR BOARD ACTION PAGE - 2 a. Tahoe Keys Sewer Pipe Emergency Repair and Replacement (John Thies, Engineering Department Manager) -Staff provided an update regarding the Tahoe Keys Emergency Project, indicating May 5 marks three weeks since the sinkhole was discovered. District staff has located the failure in the pipe and has been researching several repair options determining the appropriate option. District crews will be doing much of the repair work although they are working with Thomas Haen Company, utilizing their heavy equipment and staff. There is no permanent damage to the Tahoe Keys Pump Station impellers. Moved Sheehan/Jones Second/Vogelgesan_, Yes Cefalu Absent/Jones Yes/Sheehan Yes/Wallace Yes to continue emergency action to repair and/or replace 80 linear feet of sewer pipe near the Tahoe Keys Pump Station pursuant to Resolution No. 3054-17. b. Groundwater Sustainability Agency Formation (1vo Bergsohn, Hydrogeologist) - Staff provided a PowerPoint presentation regarding the Groundwater Sustainability Agency Formation and the reason to enter into a restated Memorandum of Understanding (MOU) with the EI Dorado County Water Agency (EDCWA) requiring the District to develop a Groundwater Sustainability Plan or Alternative Plan for the entire Tahoe Valley South Groundwater Basin. Attorney ICvistad reported the Notice to Withdrawal is not effective until EDCWA is recognized as the Groundwater Sustainability Agency (GSA) for the fringe areas. There are a couple of minor changes to the MOU and Resolution to be considered. Attorney Kvistad requested the Board approve the Resolution, allowing District staff to renegotiate non -substantive modifications. Moved Wallace Second Sheehan Vo el elan Yes Cefalu Absent Jones Yes Sheehan Yes/Wallace Yes to adopt Resolution No. 3055-17 to: 1) Withdraw the District's 2016 Groundwater Sustainability Agency Formation Notice for the portion of the Tahoe Valley South Groundwater Basin outside the District's service area boundaries; and 2) Enter into an Amended and Restated Memorandum of Understanding with the EI Dorado County Water Agency requiring the District to develop a Groundwater Sustainability Plan or Alternative Plan for the entire Tahoe Valley South Groundwater Basin; 3) Authorize District staff to renegotiate non - substantive modifications additions with the EI Dorado County Water Agency staff. c. Diamond Valley Ranch Irrigation Improvement (1vo Bergsohn, Hydrogeologist) -Staff provided a report regarding the project including the planning for the first year of crop at Diamond Valley Ranch. Moved Sheehan/Second WallacelVogelgesang Yes/Cefalu Absent/Jones_Yes/Sheehan Yes/Wallace Yes to approve Change Order No. 6 to Thomas Haen Company, Inc., in the amount of $136,602.50. d. Approve Payment of Claims (Debbie Henderson, Accounting Manager) Moved Sheehan/Second. Wallace/Vogelgesang Yes/Cefalu_Absent/Jones Yes/Sheehan Yes/Wallace Yes to approve Payment of Claims in the amount of $1,895,551.19. REGULAR BOARD MEETING MINUTES - May 4, 2017 PAGE - 3 STANDING AND AD-HOC COMMITTEE REPORTS: Director Wallace reported the City of South Lake Tahoe Ad-hoc Committee will meet on May 5, at 9 a.m. at the District. Richard Solbrig will provide a tour at 9 a.m. with the meeting commencing immediately after. Director Jones suggested a site visit of the Tahoe Keys project after the meeting might be appropriate if time allows. Director Wallace reported he arrived for the Tahoe Interagency Executive Steering Committee Meeting scheduled at Tahoe Regional Planning Agency at 1 p.m. today, but he was unable to attend due to the Board meeting starting at 2 p.m. BOARD MEMBER REPORTS: Director Jones reported he will be attending the Association of California Water Agency Conference next week with Shannon Cotulla in Monterey. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Director Wallace reported he is attending the EI Dorado County Water Agency Purveyor meeting on May 17 and the special meeting on May 8 via conference call from the District. GENERAL MANAGER REPORT: Richard Solbria reported a letter has been coordinated with the fire partnership, and a May 12 meeting is scheduled to come to a consensus of municipal fire infrastructure projects to resubmit for funding. STAFF/ATTORNEY REPORTS: Attorney Kvistad reported two alternatives have been submitted with the Groundwater Sustainability Plan and the comment period is 30 days. Ivo is working on draft comments, which Kvistad will review. Staff reported mandatory harassment prevention training is due by June 30 and there are two options 1) a group live webinar on June 6 from 10 a.m. to noon; or 2) an online, self -paced webinar due by June 30. The Board will let staff know by May 12 which they prefer. ADJOURNMENT TO CLOSED SESSION: 3:07 pm RECONVENED TO OPEN SESSION: 4:18 p.m. ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al. No reportable Board action b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California. No reportable Board action REGULAR BOARD MEETING MINUTES - May 4, 2017 PAGE - 4 C. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager; Paul Hughes, Chief Financial Officer; and Shannon Cotulla, Assistant General Manager. No reportable Board action d. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with the Management Group. Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager; Paul Hughes, Chief Financial Officer; and Shannon Cotulla, Assistant General Manager. No reportable Board action ADJOURNMENT: 4:18 p.m. Melonie Guttry, Clerk of the Board South Tahoe Public Utility District Z'-�---L- -- Randy Vogelgesang, Board President South Tahoe Public Utility District