District Board Agenda Packet June 01, 2017SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, June 1, 2017 -2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager
Randy Vogelgesang, President
Chris Cefalu, Director
Shannon Cotulla, Assistant General Manager
BOARD MEMBERS
James R. Jones, Director
Kelly Sheehan, Vice President
Duane Wallace, Director
l. CALL TO ORDER REGULAR MEETING -PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3 . CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION I ACTION
6. PRESENTATION
a. Award Government Finance Officers Certificate of Achievement for Excellence in
Financial Reporting (President Vogelgesang)
7. ITEMS FOR BOARD ACTION
a . Tahoe Keys Sewer Pipe Emergency Repair and Replacement
(John Thiel, Engineering Department Manager)
Terminate emergency action to repair and/or replace 80 linear feet of sewer pipe near
the Tahoe Keys Pump Station pursuant to Resolution No. 3054-17.
b. Sewer Repair, Lateral Abandonment, and Cured-In-Place Pipe Sewer Lining Services
(John Thiel, Engineering Department Manager)
Award Bid to the lowest, responsive, responsible bidder/s.
REGULAR BOARD MEETING AGENDA -June 1, 2017 PAGE-2
c . Polymer Contract Renewal
(Jeff Lee, Manager of Plant Operations)
Authorize one-year renewal option of contract with Polydyne, Inc., in the estimated
amount of $87,358.31.
d . Water Meter Installation Project Phase Ill
(Trevor Coolidge, Associate Engineer)
Award project to the lowest responsive, responsible bidder, Vinciguerra Construction, in
the amount of $3,246,000.
e. Customer Engagement and Data Analytics
(Chris Skelly , Information Technology Manager and Tim Bledsoe, Customer Service Manager)
Authorize contract with WaterSmart Software as lowest bidder to the District's Request
For Proposal for Customer Engagement and Data Analytics Software.
f. Mutual Aid and Assistance Agreement with Lakeside Park Association, Inc.
(Paul Hughes , Chief Financial Officer)
Approve a Mutual Aide and Assistance Agreement between South Tahoe Public Utility
District and Lakeside Park Association, Inc.
g. Inter-Fund Loan
(Paul Hughes, Chief Financial Officer)
Adopt Resolution No. 3061-17 approving a $3 million loan from the Sewer Enterprise
Fund to the Water Enterprise Fund.
h . 2017 Ponderosa Waterline/Meter Installation Project
(Stephen Caswell , Senior Engineer)
Award project to the lowest, responsive, responsible bidder, Sierra Nevada
Construction, Inc., in the amount of $1, 164,007.
i. Approve Payment of Claims
(Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $1,768,345.93
8 . STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
11 . GENERAL MANAGER REPORT (Discussion may take place ; however, no action will be taken.)
a. Public Outreach
b. Fallen Leaf Project at Vacuum Valve Station No. 4
c. Lake Tahoe Restoration Act 2 Update
12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
05/18/17 -2:00 p .m. Regular Board Meeting at the District
05/29I1 7 -Memorial Day Holiday -District Offices Closed
REGULAR BOARD MEETING AGENDA-June 1, 2017
Future Meetings/Events
06/02/l 7 -9:00 a.m. Ad-hoc City Council Committee Meeting at the City
06/06/l 7 -10:00 a.m. Mandatory Harassment Prevention Training at the District
06/l 2/l 7 -3:30 p.m. Operations Committee Meeting at the District
06/ 15/ 17 -2:00 p.m. Regular Board Meeting at the District
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06/15/l 7 -Board Room Equipment Training immediately following Regular Board Meeting
14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not
open to the public; however, an opportunity will be provided at this time if members of the public would like to
comment on any item listed -three minute limit .)
a. Pursuant to Section 54956.9[a) of the California Government Code, Closed Session may
be held for conference with legal counsel regarding existing litigation: Los Angeles
County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M
Manufacturing, et al.
b. Pursuant to Section 54956.9[a) of the California Government Code, Closed Session may
be held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and
Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix
v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil
Action No. ED CV06-0055-GW, United States District Court for the Central District of
California.
c . Pursuant to Government Code Section 54957[a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager; Paul Hughes, Chief Financial Officer; Shannon Cotulla, Assistant General
Manager; and Nancy Hussmann, Human Resources Director.
d . Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with the Management Group.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager; Paul Hughes, Chief Financial Officer; Shannon Cotulla, Assistant General
Manager; and Nancy Hussmann, Human Resources Director.
ADJOURNMENT {The next Regular Board Meeting is Thursday , June 15, 2017, at 2:00 p .m .)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m . and 5:00 p .m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved . Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only . Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time .
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting . Comments on items not on the Agenda can be heard during "Comments from
the Audience;" however, action cannot be taken on items not on the Agenda .
Backup materials relating to an open session item on this Agenda , which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board , and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to acc ommodate participation of the
disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA -June 1, 2017
ITEMS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
June 1, 2017
a. SEWER ENTERPRISE 2017/18 APPROPRIATIONS SUBJECT TO LIMITATION
(Debbie Henderson, Accounting Manager)
PAGE-4
Adopt Resolution No. 3060-17 setting the limitation on appropriations for Fiscal Year 2017 /l 8.
b. PORTABLE GENERATOR RENTAL, JANUARY /FEBRUARY STORMS
(Jeff Lee, Manager of Plant Operations)
Authorize the District to: l} Find that due to special circumstances, that it was not possible to
request bids to rent a large generator; 2) Approve payment to Cashman Equipment Inc., for
rental of a 500kw generator in the estimated amount of $32,21 l.
c. REGULAR BOARD MEETING MINUTES: May 18, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve May 18, 2017, Minutes
S outh Taho e
Public Utility District
General Manager
Richard H. Solbrig
Directon;;
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Cree;t Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • www.s'tpud .us
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: June l, 2017
ITEM -PROJECT NAME: Sewer Enterprise 2017/18 Appropriations Subject To
Limitation
REQUESTED BOARD ACTION: Adopt Resolution No. 3060-17 setting the limitation on
appropriations for Fiscal Year 201 7I18.
DISCUSSION: This is the District's annual Resolution called for by Constitutional
Amendment XlllB. The limitation on Appropriations for Fiscal Year 2017 /18 is $72,577,552.
The Sewer Enterprise Fund Budget for Fiscal Year 2017 /18 appropriates $30,645,765. As
such, the District is $41, 931, 787 below the state mandated spending limit.
SCHEDULE: Adopt Resolution No. 3060-17 June l, 2017
COSTS: $0
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3060-17 and a calculation of the Permitted
Appropriation Growth Rate
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES fVF/A NO ____ _
CHIEF FINANCIAL OFFICER: YES ~ NO ____ _
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RESOLUTION NO. 3060-17
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING THE SEWER ENERPRISE FUND APPROPRIATIONS
SUBJECT TO LIMITATION AND PROCEEDS OF TAXES FOR
FISCAL YEAR 2017/18
WHEREAS, the people of the State of California have elected to approve
8 Constitutional Amendment XlllB, and the Legislature of the State of California has voted
9 to adopt Senate Bill No. 1352, which implements Constitutional Amendment XlllB,
1 O setting the method of computing annual appropriations subject to limitation of local non-
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residential construction and population; and,
WHEREAS, the Directors selected the change in per capital personal income;
14 and,
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WHEREAS, such legislation sets the base year for this computation as Fiscal
Year 1978/79; and,
WHEREAS, such legislation required documentation setting such appropriation
limitations shall be available to the public fifteen days prior to the adoption of this
20 Resolution; and,
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WHEREAS, on May 3, 2017, such documentation was made public:
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the
24 South Tahoe Public Utility District does find and declare that the appropriations
25 subject to limitation for Fiscal Year 2017/18 are $30,645, 765; and that for Fiscal Year
26 2017/18, the proceeds of taxes as defined in the enabling statutes are: $7,865,000;
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and that the increase in proceeds of taxes over the appropriations subject to
29 limitations is: $-0.
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WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3060-17 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 1st
day of June, 2017, by the following vote:
6 AYES:
7 NOES:
8 ABSENT:
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ATTEST:
Melonie Guttry, Clerk of the Board
16 South Tahoe Public Utility District
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28 Resolution No. 3060-17
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29 June l, 2017
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Randy Vogelgesang, Board President
South Tahoe Public Utility District
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Permitted Growth Rate in Appropriations for 201 7-18
Appropriation Limitation 2016-1 7
Increase In CA Per Capita Personal Income
3.69 + 100 =
100
Increase In Population
El Dorado County
.37 + 100 =
100
Change Ratio 1.0369 x 1.0085
Appropriations Limitation for 2017-18
Actual Appropriations 201 7-18
1.0369
1.0037
Limitation Exceeding Actual Appropriations 2017-18
x
$69,739,168
1.0407
$72,577,552
$30,645,765
$41,931,787
Historical Appropriations Limitations & Proceeds Of Taxes
$80
$70 1
$60
~$50
~$40
~$30
$20
$10
$0 , 2000-01
11999-00
-·---------------·----_______ ___,
2002-03 2004-05 20o&-07 2008-09 I 2010-11 2012-13 i 2014-15 1 2016-17 ~
izoo 1-02 12003-04 12oos-oe 001--0& 2000-10 2011-12 2013-14 ~01s-1e 2011-: I I ! : j : 16 :
Fiscal Year
2017-18 Actual Appropriations:
Cash Expenditures $25,892,275
Depreciation $4, 753.490
Total Ex enditures $30,645 ,765
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TO:
FROM:
MEETING DATE:
ITEM -PROJECT NAME:
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • F.ax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 4b
Board of Directors
Jeff Lee, Manager of Plant Operations
June l, 2017
Portable Generator Rental, January /February Storms
REQUESTED BOARD ACTION: Authorize the District to: l) Find that due to special
circumstances, that it was not possible to request bids to rent a large generator; 2)
Approve paymer:it to Cashman Equipment Inc., for rental of a SOOkw generator in the
estimated amount of $32,211 *.
DISCUSSION: The Waste Water Treatment Plant (WWTP) secondary treatment system
utilizes the activated sludge process and is critical to meeting plant discharge permit
requirements . Activated sludge is made up of aerobic micro-organisms which begin to
die off in as short a period as 20 minutes without oxygen. Electric blowers supply air to
the aeration system for use by the micro-organisms as an oxygen source. The District's
electric blowers are backed up by an engine driven "emergency blower" which starts
automatically in a power failure. Early in the winter storm series, the gearbox between
the engine and the blower had a catastrophic failure with a minimum estimated seven-
week turnaround for replacement per the manufacturer. Staff found that Cashman
Equipment, located in Sparks, had an available generator of the size needed to
operate the 200 horsepower blower, and rented it for a period of 11 weeks. The
generator was connected to one of the blowers as a dedicated backup during power
outages until the replacement gearbox was installed in the engine driven emergency
blower and once again made operational. Staff needed the generator immediately
and could not risk being without back-up power during the time it would have taken to
request bids. Staff is happy to report that the critical secondary process was maintained
throughout the period and the Plant is operating well and the emergency backup has
been restored.
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Lee
Page2
June 1, 2017
The District's Purchasing Agent has reviewed this item.
*This expense has been included for reimbursement in the Federal Emergency
Management Agency (FEMA) Disaster claim.
SCHEDULE: Completed
COSTS: Approximately $32,211
ACCOUNT NO: 1005-6013
BUDGETED AMOUNT AVAILABLE: <$63,550>
ATIACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES tfl1'J NO ____ _
CHIEF FINANCIAL OFFICER: YES ~ NO T -a----
SOUTH TAHOE PUBL IC UTIL ITY DISTR ICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President
Chris Cefalu. Director
BOARD MEMBERS
James R. Jones, Director
Kelly Sheehan, Vice President
Duane Wallace. Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 18, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office. located at 1275 Meadow Crest Drive, South Lake Tahoe. California.
ROLL CALL:
Board of Directors: President Vogelgesang. Directors Cefalu, Jones, Sheehan
Absent: Director Wallace
Staff: Paul Hughes, Richard Solbrig, Gary Kvistad, Melonie Guttry, Marla Sharp, Julie Ryan, John Thiel,
IV Jones, Bren Hoyle, Chris Stanley, Nancy Hussmann, Lynn Nolan, Linda Brown. Debbie Henderson.
Cuz Cullen, Ryan Lee
Guests: Eric Schafer
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
CONSENT CALENDAR:
Move d Cefalu/Second Shee han/Vogelgesang Yes/Cefa lu Yes/jones Yes/S heehan Yes/Wallace
Absent to approve the Consent Calendar as presented.
a . RESOLUTION TO ACCEPT FUNDING FROM STATE WATER RESOURCES CONTROL BOARD
PROPOSITION 1 GROUNDWATER PLANNING GRANT (Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 3059-17 to Accept Grant Award for Groundwater Planning.
b . REGULAR BOARD MEETING MINUT ES: May 4. 20 17
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved May 4, 2017, Minutes
ITEMS FOR BOARD ACTION
a . Tahoe Keys Sewer Pipe Emergency Repair and Replacement (John Thiel, Engineering Department
Manager) -Staff provided an update on the project including a PowerPoint presentation. Staff is
anticipating the project will be complete by Friday. May 26, and reported no spills. Staff further
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REGULAR BOARD MEETING MINUTES-May 18, 2017 PAGE-2
provided a video showing damaged pipe that has since been discovered in another section .
This damage is separate from this project and will be brought back to the Board once
evaluated. Director Jones reported that he attended a session at the recent Association of
California Water Agencies (ACWA) Conference indicating 47 years is the average pipe life
expectancy.
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Absent to continue emergency action to repair and/or replace 80 linear feet of sewer pipe near
the Tahoe Keys Pump Station pursuant to Resolution No. 3054-17.
b . 2017 Fire Hydrant Service Expansion/Large Meter Replacement Project (Julie Ryan, Principal Engineer)
-Staff provided information regarding the project.
Moved Cefalu/Second Sheehan/Vogelgesang Yes/Cefa lu Yes/Jones Yes/Sheehan Yes/Wallace
Absent to waive the minor irregularity and award the project to the lowest responsive,
responsible bidder White Rock Construction Company, Inc., in the amount of $1,391,880.
c. Water System Monitoring and Supervisory Control and Data Acquisition (SCADA)
Communications Upgrade (Julie Ryan, Principal Engineer) -Staff provided a short history regarding
the SCADA System and details regarding how the system works and why the acquisition is
necessary.
Moved Jones/Second Vogelgesang/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Absent to authorize the District to: 1) Approve Proposal from Carollo Engineers for
engineering services in the amount not to exceed $439 ,57 6 to conduct a Communications
Study, perform Alternatives Evaluations and develop Contract Documents and; 2) Approve
Proposal from Systems Integrated for engineering services in the amount not to exceed $19,920
to conduct a Peer Review of a Communications Study Workplan and Communication Study
Technical Memorandum.
d. Fiscal Year 2017 /18 Water and Sewer Service Charge Rates (Paul Hughes , Chief Financial Officer) -
Staff provided an overview of the 2017 /2018 Water and Sewer Service Charge Rates, which
were developed to support the Capital Improvement Program. Director Jones expressed
concerns regarding the rate increases based on information learned at the Association of
California Water Agencies (ACWA) Conference and President Vogelgesang proposed staff
provide an update to the Board regarding this new information.
Moved Sheeha n /Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Absent to approve Resolution No. 3056-17 confirming the water and sewer service charge rates
for Fiscal Year 2017 /18.
e . Fiscal Year 2017 /18 Water Enterprise Fund Budget (Paul Hughes, Chief Financial Officer) -Staff
provided an overview of the proposed budget
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Absent to authorize the District to: 1 )Adopt Resolution No. 3057-17 adopting the
Fiscal Year 2017 /18 Water Enterprise Fund Budget and; 2) Authorize staff to incorporate any
adjustments or changes necessary as a result of Board action.
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REGULAR BOARD MEETING MINUTES-May 18, 2017 PAGE-3
f . Fiscal Year 2017I18 Sewer Enterprise Fund Budget {Paul Hughes, Chief Financial Officer) -Staff
provided an overview of the proposed budget.
Moved Cefalu/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Absent to authorize the District to: l) Adopt Resolution No. 3058-17 adopting the Fiscal Year
2017 /l 8 Sewer Enterprise Fund Budget and; 2) Authorize staff to incorporate any adjustments or
changes necessary as a result of Board action.
g. Approve Payment of Claims {Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Absent to approve Payment of Claims in the amount of $1,234,671.34.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang provided information regarding the City of South Lake Tahoe Ad-Hoc
Committee meeting on May 4, 2017. The meeting was beneficial and meetings will continue on a
monthly basis to discuss issues in the community. A community member asked if the cutting fees that
the District pays the City are consistent with what other municipalities pay across the state? The
Board collectively suggested the Loop Road Project be added to the next committee Agenda.
Director Jones reported on the Operations Committee Meeting Monday, May 15. The site tour has
been rescheduled to June.
BOARD MEMBER REPORTS:
Director Jones provided information regarding the ACWA Conference in Monterey May 8 through 12 .
He attended the conference with staff and will provide conference materials to Richard for
interested Board Members.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Richard Solbrig reported the meeting was May 17, but, Director Wallace was unable to attend. There
was $40 l ,000 in District projects on the Agenda for approval. The final budget will be approved on
June 14, when the District will also be reporting on the Groundwater Sustainability Plan.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items :
• The month of March reports show zero water conservation reduction compared to 2013,
although April's reduction was 17 .53. The 2016 annual year report is 13.13 less than compared
to 2013 and compared to 2007, water conservation was down 32.53 less. Permanent
conservation regulations are still being reviewed.
• Richard will appear on Lake Tahoe Television for next week to discuss two big projects, The
Tahoe Keys Emergency and Fallen Leaf Lake.
STAFF/ATIORNEY REPORTS:
Richard Solbrlg and Lynn Nolan attended a meeting regarding the firefighting partnership to discuss
how water infrastructure projects are prioritized and how to allow input from the fire departments.
Lynn is attending a meeting today regarding this same issue.
Staff provided an update on the Fallen Leaf Lake Project. Due to the Tahoe Keys Emergency, the
project is starting on May 22, a little later than anticipated.
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REGULAR BOARD MEETING MINUTES-May 18, 2017 PAGE-4
BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:42 pm
RECONVENED TO OPEN SESSION: 5:05 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reportable Board action
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and
the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing
Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW,
United States District Court for the Central District of California.
No reportable Board action
c . Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager; Paul Hughes, Chief Financial Officer; and Shannon Cotulla, Assistant General
Manager.
No reportable Board action
d. Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with the Management Group.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager; Paul Hughes, Chief Financial Officer; and Shannon Cotulla, Assistant General
Manager.
No reportable Board action
ADJOURNMENT: 5:05 p.m .
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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Randy Vogelgesang, Board President
South Ta hoe Public Utility District
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-6474 •Fax 530 541-0614• www.stpud.us
BOARD AGENDA ITEM 7a
TO: Board of Directors
FROM: John Thiel. Engineering Department Manager
MEETING DATE: June l, 2017
ITEM -PROJECT NAME: Tahoe Keys Sewer Pipe Emergency Repair and
Replacement Project
REQUESTED BOARD ACTION: Terminate emergency action to repair and/or replace 80
linear feet of sewer pipe near the Tahoe Keys Pump Station pursuant to Resolution No.
3054-17.
DISCUSSION: The Board declared the Tahoe Keys Sewer Pipe Emergency Repair and
Replacement project as an emergency on April 20, 2017, and has reaffirmed this finding
at each subsequent meeting. As previously reported, a new 20-inch pipe has been
placed inside the old 24-inch pipe. The new pipe has been placed into service and the
area has been backfilled. The road has remained closed until curb and gutter and
pavement installations are complete -staff expects this work will be completed by
Friday, May 26.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every Board meeting thereafter until the action is terminated, to determine by
a 4/5 vote, that there is a need to continue the action. As the work will be complete by
May 26, 2017, District staff is requesting that the Board terminate the emergency action
for the repair and/or replacement of 80 linear feet of sewer pipe near the Tahoe Keys
Pump Station. Staff is in the process of collecting all of the cost information for the work
and will report the total costs associated with the emergency project at the June 15,
2017, Board meeting
SCHEDULE: Repairs to be completed as soon as possible
COSTS: Not to exceed $100,000
ACCOUNT NO: l 029
BUDGETED AMOUNT AVAILABLE: Funded from Capital Reserves
ATTACHMENTS: N/ A
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES !{(Jl.J NO ___ _
CHIEF FINANCIAL OFFICER: YES lift:-·. NO ____ _
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CATEGORY: Sewer
TO:
FROM:
MEETING DATE:
ITEM-PROJECT NAME:
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kel ly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe•CA 96150-7401
Phone 530 544-64 74 •Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 7b
Board of Directors
John Thiel, Engineering Department Manager
Linda Brown, Purchasing Agent
June 1, 2017
Sewer Repair, Lateral Abandonment, and Cured-In-Place-
Pipe Sewer Lining Services
REQUESTED BOARD ACTION: Award bid to the lowest, responsive, responsible bidder/s.
DISCUSSION: The District is currently advertising for bids to perform spot repairs and
lateral abandonments, and to install a new cured-in-place-pipe (CIPP) sewer lining in
two pipe segments near the Ta hoe Keys Pump Station and manhole Ta hoe Keys 1 (TK l )
-District crews just completed the 20-inch slip-lining installation from manhole TK l to the
wet well.
The spot repairs are located at eight points in the collection system . Three of these are
planned for lateral abandonments on California Tahoe Conservancy (CTC) lots -the
CTC will be paying for this work. The repairs will utilize a resin-impregnated fiberglass
tube that is cured-in-place at each location.
The CIPP sewer lining will take place on two pipe segments connected to manhole TK l
as follows : 1) Approximately 27 l feet of 14-inch pipe from TK l to TK 11; and 2)
Approximately 99 feet of 24-inch pipe from TKl to TK2 at the intersection of Tahoe Keys
Boulevard and Venice Drive. These pipes are in poor condition as evidenced by recent
video which was presented to the Board at the May 18 Board meeting. This CIPP
rehabilitation process will prevent a future collapse and expensive repair and
replacement operation.
The lining process will utilize a CIPP system with a resin-impregnated tube inserted in the
existing pipe from manhole to manhole and cured in place. When cured, the finished
CIPP installation will be continuous, tight fitt ing, and bear external loads without the
support of the host pipe.
-15-
Thiel
Page2
June 1, 2017
Bids will be opened on Thursday, June 1, 2017. The results of the bid and a
recommendation for award will be presented at the Board Meeting.
SCHEDULE: Upon Board approval
COSTS: Estimate $150,000
ACCOUNT NO: 1001-6055
BUDGETED AMOUNT AVAILABLE: $47,000; Sewer pipe lining funded with Reserves
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES £1:/.i NO
CHIEF FINANCIAL OFFICER: YES ~ NO ____ _ ,--_16-
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone530 544-6474• Fax 530 541-0614• www.stpud.us
BOARD AGENDA ITEM 7c
TO: Board of Directors
FROM: Jeff Lee, Manager of Plant Operations
MEETING DATE: June 1, 2017
ITEM -PROJECT NAME: Polymer Contract Renewal
REQUESTED BOARD ACTION: Authorize one-year renewal option of contract with
Polydyne, Inc., in the estimated amount of $87,358.31*.
DISCUSSION: Polymer is an essential dewatering aid in the biosolids centrifugation
process. Full-scale treatment plant testing of four manufactured polymer products was
completed in June 2016. Due to the time-consuming and disruptive nature of the
process, bids were solicited for a one-year contract with 4 one-year renewal options.
Polydyne has offered a one-year renewal term with no price increase over last year,
($0.808/lb. including sales tax}.
*The total dollar amount is based upon an estimated usage quantity ( l 08, l 00 lbs.} for
the period of July l, 2017, through June 30, 2018. The actual quantity may vary but the
unit prices remain firm.
SCHEDULE: Fiscal Year 2017 /2018
COSTS: Estimated amount of $87,358.3 l
ACCOUNT NO: 1006-4720
BUDGETED AMOUNT AVAILABLE: $100,000 (2017/2018}
ATTACHMENTS: N/ A
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES_~~~-NO ____ _
CHIEF FINANCIAL OFFICER: YES _ __,,,..=:;;_ __ NO ____ _
-17-
So uth Tah oe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 •Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 7d
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: Junel,2017
ITEM -PROJECT NAME: Water Meter Installation Project Phase Ill
REQUESTED BOARD ACTION: Award project to the lowest responsive, responsible bidder,
Vinciguerra Construction, in the amount of $3,246,000.
DISCUSSION: The District currently has approximately 5,000 remaining water meter
installations to complete as part of the remaining Phases (111-V) of the residential Water
Meter Installation Project. The remaining meter installations will be funded through a
pending Agreement through the State Water Resources Control Board's Clean Water
State Revolving Fund (CWSRF), in combination with available loan funds remaining from
the 2015 Water Meter Installation Project (Phase II). On February 16, 2017, the Board
authorized staff to advertise for bids for Phase Ill of the Water Meter Installation Project.
Staff subsequently advertised the project, with three prime contractors attending the
mandatory pre-bid meeting for the project on April 12, 2016. The sole bid received on
May 12, 2017, for $3,246,000 was from Vinciguerra Construction (Vinciguerra).
The engineer's estimate was $3,004,500; in consideration of award, staff reviewed the
bid received against bids received for the prior phase of the Water Meter Project in
2015 and found that the overall average cost of installing a meter increased by 3.83
over two years, less than the increase in the consumer price index (CPI) over the same
period. Additionally, based on the average meter installation price, Vinciguerra's bid
received in 2017 would have been the low bid in 2015 against the three other bids
received at the time. Based on the comparison to prior meter bids and the increased
pricing on other water projects bid by the District in 2017, staff finds the bid received
competitive.
Staff reviewed Vinciguerra's bid package and confirmed conformance with
contractual and Disadvantaged Business Enterprises (DBE) requirements; staff
recommends awarding the contract to Vinciguerra Construction in the amount of
$3,246,000 for Phase Ill of the Water Meter Installation Project.
-19-
Trevor Coolidge
June1,2017
Page2
SCHEDULE: As soon as possible.
COSTS: $3,246,000
ACCOUNT NO: 2029-8760 l 6W003
BUDGETED AMOUNT AVAILABLE: $1,232,873 (2016/17); $2,475,946 (2017/18)
ATTACHMENTS: Bid Results and Evaluation
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES £111 NO __ ....,._--
CHIEF FINANCIAL OFFICER: YES-F NO ____ _
-20-
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date : May 15, 2017
To : Board Members, Richard H. Solbrig, Shannon Cotulla
From : Heidi C. Baugh, Contracts Administrator
Subject: Water Meter Installation Project -Phase 3
At 2:00 o'clock on the afternoon of May 12, 2017 we received one (1) electronic bid via
PlanetBids for the above-referenced project. That Bid totaled $3,246,000. The
engineer's estimate was $3,004,500. A careful review and analysis of the bid showed
only a minor deviation. See attached spreadsheet and list of deviations for full
breakdown of each bid.
Vinciguerra Construction is the low bidder.
I contacted the State Contractors License Board and was given the following
information:
License Number 358838 is current and active and expires 02/28/2019.
The company is a Sole Ownership entity.
Vinciguerra Construction holds a Class A -General Engineering license.
I also contacted the California Department of Industrial Relations Contractor
Registration site and verified that Vinciguerra Construction is registered under PWCR
Number 1000008694.
South Tahoe Publ ic Utility District• 1275 Meadow Crest Drive , South Lake Tahoe , CA 96150
Phone 530.544.6474 •Facsimile 530.541.0614
-21-
BID RESULTS FOR WATER METER INSTALLATION PROJECT-PHASE 3
Bid Opened: May 12, 2017 2:00 PM (Pacifi c)
Unit of
Bid Item OP<crint!on Measure Quantitv Em!lneer's Estimate Vlnci•uerrn Construction
SCHEDULE A
Mobilization and Demobilization (not to exceed 10% of Total for
lA Bid Schedule A) LS l $33,000.00 $33,000.00 $30,2SO.OO $30,250.00
~A Construction BMPs LS 1 $8,000.00 $8,000.00 $6,200.00 $6,200.00
3A Tra ffic Control LS 1 $S.000.00 $S,OOO.OO $S,000.00 SS ,000.00
4A Base Water Meter Installation, 3/4" on single water service EA 124 $1,S00.00 $186,000.00 $1,600.00 $198,400.00
SA Base Water Meter Installation, 3/4" on double water service EA 118 $1,400.00 $16S,200.00 $1,700.00 $200,600.00
6A Base Water Meter Installation, 1" on single water service EA 11 $1,800.00 $19,800.00 $1,SSO.OO $20,3SO.OO
7A Base Water Meter Installation , 1" on double water service EA 4 $1,700.00 $6,800.00 $2 ,100.00 $8,400.00
SA Add for Traffic-Rated Ins t allations -3/4" EA 60 $1S0 .00 $9,000.00 $250.00 $1S,OOO.OO
9A Add for Traffic-Rated Installations -1" EA 8 $200.00 $1,600.00 $27S.OO $2,200.00
lOA 3" Asphalt Patch Pa.vl ng SF 7SO $9 .00 $6 ,7SO .OO ss.oo $3 ,7S0.00
.llA Add for Groundwater Dewatering EA 14 $1S0 .00 $2,100.00 $1SO.OO $2,100.00
Increased Excavation Depth for Non-traffic installs: 61" to 76"
12A Deep EA 10 $200.00 $2,000.00 $100.00 $1,000.00
Increased Excavation Depth for Traffic-rated installs : 61" to 76"
13A Deep EA 4 $300.00 $1,200.00 $100.00 $400.00
14A Wa ter Service Valve Replacement,%'' Single EA 7 $240.00 $1,680.00 S2so.oo $1,7SO .OO
lSA Water Service Valve Replacement, 1" Single EA 1 $280.00 $280.00 ssoo.oo $SOO .OO
l6A Water Service Valve Replacement,%" Double EA 6 $400.00 $2,400.00 $3SO.OO $2,100.00
17A Water Service Valve In-Line,%'' EA 13 $1SO.OO $1,9SO.OO $2SO .OO $3,250.00
18A Water Service Valve In-line, 1" EA 2 $170.00 $340.00 ssoo.oo $1,000.00
l9A Freeze Water Service for Valve Replacement EA 4 $100.00 $400.00 ssoo.oo $2,000.00
20A Drainage Inlet Protection EA 12 $50.00 $1,350.00 $2SO .OO $3,000.00
2 1A Sheeting, Shoring, and Bracing or Equivalent LS 1 $4,000.00 $4,000.00 $1,000.00 $1,000.00
22 A Unknown Conditions -Paid for on a Time-and-Materials Basis LS 1 $40,000.00 $40,000.00 $40,000.00
Schedule A Subtotal: $498,850.00 $548,250.00
SCHEDULE B
Mobilization and Demobilization (notto exceed 10% ofTotal for
lB Bid Schedule B) LS 1 $SS,000.00 $SS,000.00 sso,000.00 $50,000.00
2B Construction BMPs LS 1 SlS,000.00 $1S,OOO.OO $14,000.00 $14,000.00
3B Traffic Control LS 1 $9,000.00 $9,000.00 $10,000.00 $10,000.00
4B Base Water Meter Installation, 3/4" on single water service EA 279 $1,S00.00 $418,SOO.OO $1,600.00 $446,400.00
SB Base Water Meter Installation, 3/4" on double water service EA 96 $1,400.00 $134,400.00 $1,SSO .OO $177,600.00
6B Base Water Meter Installation, l" on single water service EA 24 $1,800.00 $43,200.00 $2,100.00 $S0,400.00
7B Base Water Meter Installation , 1" on double water service EA 2. $1,700.00 $3,400.00 $2,100.00 $4,200.00
BB Add for Traffic-Rated Installations -3/4" EA 161 $1S0.00 $24,lSO.OO $250.00 $40,250.00
9B Add for Traffic-Rated Installations -1" EA 16 $200.00 $3,200.00 $27S.OO $4,400.00
lOB 3" Asphalt Patch Paving SF 30SO $9 .00 $27,4SO.OO $5 .00 $15,250.00
11B Add for Groundwater Dewatering EA 130 $150.00 $24,750.00 $150.00 $19,500.00
Increased Excavation Depth for Non -traffic installs: 61" to 76"
12B Deep EA 12 $200.00 $2,400.00 $100.00 $1,200.00
Increased Excavation Depth for Traffic-rated installs : 61 " to 76"
13B Deep EA 9 $300.00 $2,700.00 $100.00 $900.00
14B Water Service Valve Replacement,%'' Single EA 15 $240.00 $3,600.00 $250.00 $3,750.00
15B Water Service Valve Replacement, l" Single EA 2 $280.00 $560.00 $500.00 $1,000.00
16B Water Service Valve Replacement, %'' Double EA 5 $400.00 $2,000.00 $350.00 $1,750.00
17B Water Service Valve In-Line,%" EA 29 $150.00 $4,3SO.OO $2SO.OO $7,2SO.OO
18B Water Service Valve In-Line, 1" EA 3 $170.00 $510.00 $500.00 $1,500.00
19B Freeze Water Service for Valve Replacement EA 6 $100.00 $600.00 $500.00 $3,000.00
20B Drainage Inlet Protection EA 27 $50.00 $2,750.00 $250.00 $6,750.00
21B Sheeting, Shoring, and Bracing or Equivalent LS 1 $7.000.00 $7,000.00 $2,000.00 $2,000.00
22B Unknown Conditions -Paid for on a Time-and-Materials Basis LS 1 $70,000.00 $70,000.00 $70,000.00 $70,000.00
Schedule B Subtotal: $854,520.00 $931,100.00
1
-22-
Unit of
Bid Item oescril!tion Measure Quantity Engineer's Estimate Vlnd l!!!erra <;;onnructlon
SCHEDULE C
Mobilization a nd Demobiliz ati on (not to exc eed 10% of Total for
lC Bid Schedule C) LS 1 $73,000.00 $73,000.00 $75,000.00 $75,000.00
2 C Construction BM Ps LS 1 $18,000.00 $18,000.00 $15,000.00 $15,000.00
3C Traffic Control LS 1 $12,000.0 0 $12 ,000 .00 $5,000.00 $5,000.00
4C Base Water Meter Install ation , 3/4" on single water service EA 362 $1,500.00 $543 ,000 .00 $1 ,600.00 $579,200.00
SC Base Water Meter Installation, 3/4" on double water service EA 122 $1.400.00 $170,800.00 $1.700.00 $207,400.00
6C Base Water Meter Installation , 1" on single water service EA 53 $1,800.00 $95,400.00 $1,850.00 $98,050.00
7C Base Water Meter Installation, 1" on double water service EA 10 $1,700.00 $17,000.00 $2,100.00 $21,000.00
BC Add for Traffic-Rated Installations -3/4" EA 219 $150.00 $32,8 50.00 $250.00 $54,750.00
9C Add for Traffic-Rated Installations -1" EA 42 $200.00 $8,400.00 $275.00 $11,550.00
lO C 3" Asphalt Patch Paving SF 3850 $9.00 $34,650.00 $5.00 $19,250.00
11 C Add for Groundwater Dewatering EA 90 $150.00 $19,050-00 $150.00 $13,500.00
Increased Excavation Depth for Non-traffic installs: 61" to 76 "
12C Deep EA 15 $200.00 $3 ,000.00 $100.00 $1,500.00
Increased Excavation Depth for Traffic-rated installs: 61" to 76"
13C Deep EA 14 $300.00 $4,200.00 $100.00 $1,400.00
14C Water Service Valve Replacement,%" Single EA 19 $240.00 $4,560.00 $250.00 $4,750.00
15C Water Service Valve Replacement, 1" Single EA 3 $280.00 $840.00 $500.00 $1,500.00
1 6C Water Service Valve Repla cement,%" Double EA 7 $400.00 $2 ,800.00 $350.00 $2,450.00
:17C Water Service Valve In -Line ,%" EA 37 $150.00 $5 ,550.00 $250.00 $9,250.00
18C Water Service Valve In-Line, 1" EA 6 $170.00 S1.020.oo $500.00 $3 ,000.00
19C Freeze Water Service for Valve Replacement EA 8 $100.00 $800.00 $500.00 $4.000.00
20C Drainage Inlet Protection EA 71 $50.00 $7,150.00 $250.00 $17,750.00
21C Sheeting, Shoring, and Bracing or Equivalent LS 1 $9,000 .0 0 $9,000.00 $3 ,000.00 $3,000.00
22C Unknown Conditions -Paid for on a Time-and-Materials Bas is LS 1 $90,000.00 $90 ,000.00 $90,000.00
Schedule C Subtotal: $1,153,070.00 $1,238,300.00
SC HEDULED
Mobilization and Demob ilization (not to exceed 10% of Total for
1D Bid Schedule D) LS l. $33,000.00 $33,000.00 $20,000.00 $20,000.00
20 Construction BMPs LS 1 $8,000.00 $8,000 .00 $2,500.00 $2,500.00
3D Traffic Control LS 1 $5,000.00 ss.000 .00 $2 ,000.00 $2 ,000.00
4D Base Water Meter Installation, 3/4" on single water service EA 16 5 $1,500.00 $247,500.00 $1,600.00 $264,000.00
SD Base Water Meter Installation, 3/4" on double water service EA 84 $1,400.00 $117,600.00 $1 ,700.00 $142,800.00
6D Base Water Meter Installation, 1" on single water service EA 5 $1,800.00 $9,000.00 $1 ,850.00 $9.250.00
7D Base Water Meter Installation, 1" on double water service EA 2 $1,700.00 $3 ,400.00 $2 ,100.00 $4,200.00
8D Add for Traffic-Rated Installations -3/4" EA 56 $150.00 $8 .400.00 $250.00 $14,000.00
9D Add for Traffic-Rated Installations -1" EA 2 $200.00 $400.00 $275.00 I $550.00
10D 3" Asphalt Patch Pavin g SF 900 $9.00 $8,100.00 $5.00 $4,500.00
llD Add for Groundwater Dew atering EA 10 $150.00 $600.00 $150.00 $1,500.00
Increased Excavation Depth for Non-traffic installs: 61" to 76"
120 Deep EA 40 $200.00 $2 ,000.00 $100.00 $4,000.00
Increased Excavation Depth for Traffic-rated installs : 61" to 76"
130 Deep EA 3 $300.00 $900.00 $100.00 $300.00
14D Water Service Valve Replacement,%" Single EA 9 $240.00 $2,160.00 $250.00 $2 .250.00
lSD Water Service Valve Replacement , 1" Single EA 1 $280.00 $280.00 $500.00 $500.00
16D Water Service Valve Replacement, %" Double EA 5 $400.00 $2 ,000.00 $350.00 $1,750.00
17D Water Service Valve In-Line,%" EA 17 $150.00 $2 ,550.00 $250.00 $4,250 .00
180 Water Service Valve In-Line, 1" EA 1 $170.00 $170.00 $500.00 $500.00
190 Freeze Water Service for Valve Replacement EA 4 $100.00 $400 .00 $500.00 $2.000.00
20D Drainage Inlet Protection EA 26 $50.00 $2,600.00 $250.00 $6,500.00
2 1D Sheeting, Shoring, and Bracing or Equivalent LS 1 $4,000.00 $4,000.00 $1 ,000.00 $1,000.00
220 Unknown Conditions -Pa id for on a Time-and-Materials Basis LS 1 $40,000.00 $40,000.00 $40,000.00 $40,000.00
Schedule D Subtotal: $498,060.00 $528,350.00
BID TOTAL : I $3,004,500.00 I I $3,246,ooo.oo I
2
-23-
Water Meter Installation Project -Phase 3
Deviations and information gathered during bid analysis of Vinciguerra Construction bid :
• Bidder's General Information Item 5, address of surety was not provided. All broker information was
provided.
v· mc1guerra c t f I L' t f s b t t E . ons rue ion s 1s o u co n rac ors; qui p me n t/M t . I S r /M f t a ena , upp 1 e ~ anu ac urer:
DescriQtion of Work Subcontractors Name 1 Address 1
License & DIR Reaistration Numbers
No subcontractors identified.
Named Egui~ment/Mater i al SuQ~lier/Manufacturer List:
Equipment/Material Supplier/Manufacturer
Am:iregate Base Material Bing Materials/Bing Materials
Asphalt South Tahoe Asphalt/South Tahoe Asphalt
Concrete Sierra Tahoe Ready Mix/Sierra Tahoe Ready Mix
Pipe Ferguson/Interstate Plastics (3/4"-2" service pipe)
Fe rguson /Di amond (4" Valve Riser)
Pipe fittings and water service valves Ferguson/Ford
Meter Pits and Setters Ferguson/Ford
1
-24-
South Tahoe
Public Utility District
L7enera1 Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe•CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • MVw.stpud.us
TO:
FROM:
MEETING DATE:
ITEM -PROJECT NAME:
BOARD AGENDA ITEM 7e
Board of Directors
Chris Skelly, Information Technology Manager
Tim Bledsoe, Customer Service Manager
June l, 2017
Customer Engagement and Data Analytics
REQUESTED BOARD ACTION: Authorize contract with WaterSmart Software as lowest
bidder to the District's Request For Proposal for Customer Engagement and Data
Analytics Software.
DISCUSSION: Staff published a Request For Proposal (RFP) on April 17, 2017, for a
Customer Engagement Portal and Data Analytics software package paid for with grant
funds. Staff received two submissions with WaterSmart having the lowest proposal of
$126,512 for five years of service, support, and training for both software packages. The
proposed software packages will fit with the new Advanced Meter Infrastructure being
installed this summer and will allow water customers to view their past and current water
usage. Both water and sewer customers that create an account will have easy access
rebate program signups and opt-in to text or email notifications sent out by staff. The
District will utilize the Customer Engagement Portal to advance our water conservation
program participation rate and data analytics software for early detection and
notification of leaks, meter malfunctions, and other water loss identification measures.
SCHEDULE: 12 week implementation from project kickoff
COSTS: $126,512 for a five year term, and approximately $25,000/yr. there after
ACCOUNT NO: 2029-7028
BUDGETED AMOUNT AVAILABLE: $128,773 (Grant Funded)
ATTACHMENTS: WaterSmart RFP Submission and Five Year Discount Option
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES rfl NO -----
CHIEF FINANCIAL OFFICER: YES _____ . NO ____ _
-25-
20 California Street, Suite 200
Sa n Francisco, CA 94111
May 23 , 2017
Jessica Henderson
Customer Service
415.366.8622
WaterSmart.com
South Tahoe Public Utility District
1275 Meadow Crest Dr.
South Lake Tahoe, CA 961SO
Dear Ms. Henderson ,
In response to the South Tahoe Public Utility District's request for services to
implement a customer engagement and data analytics program alongside its
new advanced metering infrastructure, WaterSmart is prepared to offer further
discounted pricing from what was provided in its RFP response.
WaterSmart would offer a 15% discount on the full 63-month term of services if
the District elects to supply a lump sum payment for the total price, to be
invoiced in full upon the execution of an agreement between the District and
WaterSmart. If the District selects to use WaterSmart for all water accounts, that
would equate to a total price of $106,956 and a corresponding savings of
$18,875 from the listed price. If the District chooses to use WaterSmart for all
water and sewer accounts, that would equate to a total price of $126,512 and a
corresponding savings of $22,326 from the listed price. In each case, the
discount represents a value approximately equal to a full year of software fees.
Thank you for your consideration and diligence in this evaluation. WaterSmart
looks forward to the opportunity to serve the District and its customers with a
best-in-class solution and support team .
Sincerely,
Erik Andersen
Head of Sales, WaterSmart Software, Inc .
-27-
South Tahoe Public Utility District
-Customer Engagement and
Data Analytics Software
May 12, 2017
Task 1: Overview Of Solution And Program Design ......................................................... .4
Task 2: Web Based Application For Customers ................................................................ 8
Task 3: Utility Dashboard ................................................................................................ 10
Task 4: Alerts ................................................................................................................... 12
Task 5: Single Sign On (SSO) ......................................................................................... 13
Task 6: Customer Letter .................................................................................................. 15
Task 7: Customer Survey And Program Measurement And Verification ......................... 17
Task 8: Project Management. .......................................................................................... 18
Task 9: Project Management And Verification ................................................................. 20
Experience And References ............................................................................................ 20
Company Information ...................................................................................................... 23
Security And Privacy Controls ......................................................................................... 30
Cost Proposal .................................................................................................................. 35
Appendix A: Screenshots Of Bill Alerts ........................................................................... 36
Appendix B: Letter Of Support From lnfosend ................................................................. 39
Appendix C: Additional Watersmart References ............................................................ .40
-29-
May 12, 2017
Jessica Henderson
Customer Service
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150-7401
Dear Jessica :
Thank you for the opportunity to submit this proposal in response to the South Tahoe Public
Utility District's (STPUD) request for services to implement a customer engagement and data
analytics program alongside its new advanced metering infrastructure.
WaterSmart recognizes STPUD's commitment to improved customer service and education.
WaterSmart empowers over 55 water agencies in 12 states with actionable insights and
communication tools to increase customer satisfaction and improve operational efficiency. In
particular, WaterSmart will support STPUD by:
Easing the transition to metered service by providing personalized water consumption
information and alerts to metered account holders and their designees (secondary
account holders such as property managers, local contacts, landscapers)
Enabling staff to quickly resolve high bill complaints and use software prompts to
suggest personalized ways for customers to reduce their next bill
Increasing the district's use of zero-marginal cost digital communications to targeted
groups by email, text, and voice; and supporting the acquisition of email addresses
and automated text/voice opt-in from customers
WaterSmart is the most experienced 3'd party AMI software provider in the marketplace. We
have integration experience with multiple agencies using Sensus, Springbrook, and lnfoSend
products. Our attentive Customer Success and Engineering teams look forward to working
with STPUD to set up the Portal and Dashboard and help you and your customers get the most
out of your AMI program.
Sincerely,
f/?fo.----...
Erik Andersen, Head of Sales at WaterSmart Software
Please direct all RFP related correspondence to:
Brett Foreman, Sales Manager at WaterSmart Software
bforeman@watersmart.com; 415.860 .1886
-30-
Page 3 of 40
TASK 1: OVERVIEW OF SOLUTION AND PROGRAM DESIGN
Goals
WaterSmart Software, Inc. (WaterSmart) is pleased to present this proposal to the
South Tahoe Public Utility District (District or STPUD). We are confident that we are
the most capable and experienced firm to meet the goals and requirements of the
RFP, in particular:
1. Improving customer satisfaction, increasing conservation, and increasing
program participation: WaterSmart is the leader in the field of behavioral water
efficiency, with extensive experience using data analytics and behavioral science
techniques. Additionally, consistent use of our methods of outbound communication
can lead to improved customer satisfaction and program participation with your
water customers.
2. Converting customers from print communications to digital communications:
WaterSmart's personalized Customer Letters clearly show the customer benefits of
advanced metering, and encourage customers who have never interacted digitally
with the District to sign up for access to the Customer Portal. Additionally,
WaterSmart's Group Messenger feature within the Utility Analytics Dashboard allows
the District to send email, text, and voice communications to targeted groups of
customers.
3. Makin use of Automated Meterln Infrastructure AMI data lncludln alerts:
WaterSmart works with Sensus AMI data at three other California municipal water
providers and has a unique approach to providing customer-facing leak and
threshold notifications that emphasize customer self-service and education.
4. Aiding in the transition from quarterly to hourly CAMI) data: WaterSmart combines
information on consumption, weather; and the account's property in order to give
customers insight into their highest uses of water and how to take steps to save
money.
Accounts served by W aterSmart
WaterSmart has designed a program so that al! water accounts -the 10,000
metered and 4,119 non-metered accounts -will receive access to the Customer
Portal upon program launch. While an account with an AMI meter will see hourly
data, both AMI and AMR/Manual read accounts will see unparalleled, personalized
insight into water consumption. WaterSmart's unique design allows for even non-
metered accounts to view water saving rebates, educational material about keeping
fats, oils, and grease out of the sewer, and receive District-generated email, text, and
voice notifications about outages, construction. events, newsletters. and more. Each
customer can access their Portal directly or through an authenticated link from their
-31-
existing profile in the lnfoSend electronic bill payment portal. The Customer Portal
and Single Sign On are detailed in Tasks 2 and 5.
Since STPUD will be adding 5,100 water meters over the next four construction
seasons, WaterSmart will automatically add this AMI data to the Utility Analytics
Dashboard and Customer Portal as it becomes available from Sensus. Each October
(or on a date that STPUD chooses), customers that are newly metered will receive a
Customer Letter that explains the benefits of WaterSmart. Each time the Customer
Letter is sent, STUPD will have the opportunity to update the configurable elements
of the letter to fit communication priorities.
WaterSmart proposes an optional fee for the District to provide the approximately
3,700 sewer-only accounts with similar functionality as non-metered water accounts.
This option will provide equity: all STPUD customers will receive an improvement in
service. Furthermore, the District will increase the speed of communications using
digital methods and reduce communication costs.
Tools, Training, and Support for District Staff
The Utility Analytics Dashboard provides staff with the ability to analyze metered
consumption using billed consumption and hourly AMI data and send personalized,
targeted messages by email, text, and voice to individual customers or groups of
customers. Staff receives an unlimited number of licenses to the Utility Analytics
Dashboard. Notably, users of STPUD's Springbrook billing software can easily set up
links to customer profiles within WaterSmart for seamless customer service
operations. The implementation period for the WaterSmart program takes
approximately 12 weeks as shown below and WaterSmart will be with STPUD every
step of the way. Training is a key element of our relationship, and is vital to the
success of the program. The WaterSmart Customer Success Manager will conduct
training sessions for District staff (Please refer to Task 8 for more detail).
Page 5 of 40
-32-
Implementation Approach and Timeline
Table 1:1nitialization Schedule
T k Weeks Weeks Weeks Weeks Weeks Weeks
as 1-2 3-4 5-6 7-8 9·10 11·12
Kickoff Meeting -
Data Acquisition Process
Configuration Process
Customer Letter Review
Customer Letter Send
Dashboard and Portal are Live
WaterSmart Training for Utility Staff
Weeks 1-2
Weeks 2-6
Kickoff Meeting
The WaterSmart team and South Lake Public Utility District's Project
Manager will introduce key members, identify high level goals, review
the onboarding timeline and plan for an initial kickoff meeting with
members of the District staff who will be involved with the program.
Data Acquisition, Configuration Process, and Letter Review
We will provide detailed specifications for the data WaterSmart needs
to execute the program, and how to securely transfer that data to
WaterSmart on an ongoing basis. WaterSmart's Project Manager will
also work with the District's Project Manager to configure relevant
settings for the Portal, leaks, rebates, and customer communications.
The Customer Letter. as described in Task 6, is configurable with text
that will be reviewed and approved by the District. WaterSmart will
work with lnfoSend to establish the authenticated link process as
described in Task 5.
Weeks 8-12 Customer Letter and Sites Live
WaterSmart will send a Customer Letter, which includes the first
Survey (Customer Profile). During this time, the Utility Dashboard will
be pushed to live so that District staff can start to explore. The Portal is
pushed to live after the Survey is closed.
-33-
Week 12 Train Your Team
The WaterSmart Customer Success Manager will conduct an on-line
training session or sessions for utility staff. Additional training will be
provided as necessary.
Ongoing Support
Following the initialization process described above, ongoing support involves
regular meetings (including mid-and end of-year executive business reviews) with
the WaterSmart Customer Success Manager, Lindsey. She also provides periodic
company updates, measurement of outcomes, new feature updates, and additional
training. WaterSmart's Customer Success staff is available Monday-Friday from
7:00am to 7:00pm to answer questions and ensure the long-term success of the
project.
Measurement and tracking of program results
WaterSmart cares about outcomes, not simply providing software products. The
Customer Letter and Survey are key to getting baseline customer satisfaction data
against which improvements over time will be measured and reported. The Letter,
Survey, and Measurement and Verification of results are described in Tasks 6 and 7.
These results will be discussed with STPUD during annual executive business reviews.
Page 7 of 40
-34-
TASK 2: WEB BASED APPLICATION FOR CUSTOMERS
Requirement
Secure registration and login for each
District account, regardless of meter
type, the granularity of meter data or
frequency of meter data collection
(allowing for use with manual,
Automated Meter Reading, and AMI
data, and helping ease the transition to
an AMI system)
Dynamic customer profile that
customers can update 24x7 to
personalize their portal, notifications,
and recommendations
Easily customizable communication
preferences -customers should be able
to determine how they receive
communications Including by
text/SMS, push notification, email,
automated call and mall
Account management module to set
communication preferences for alerts.
Personalized consumption displays in
gallons per day, seasonal consumption
trends, year-over-year usage, and
ability to compare use to District
goals. Residential accounts shall
Include water use consumption
comparisons to similar households
based on occupancy and outdoor area
characteristics and residential end-use
disaggregation.
Meet/Does
not meet
Meet
Meet
Meet
Meet
Meet
-35-
Comment
WaterSmart provides secure registration
and login details for each water customer's
account including AMI and non-AMI
accounts, commercial. residential and other
accounts . At the beginning of the program,
customers will receive a registration code
specifically for their account, to securely
register for the Customer Portal. On the
Portal registration page, the customer will
be prompted to enter their code, or
account number and zip code to register.
Customers will then be prompted to create
a password, and provide their email
address for easy accessibility.
The customer profile can be updated
through the Customer Portal v ia a
smartphone, tablet. or personal compute r.
Communication preferences can be set
24x7 on the Settings page of the Customer
Portal
WaterSmart's notifications include real-time
alerts for irregular usage (possible leaks)
and threshold alerts based on usage. Alerts
can be sent through multiple channels --
email, SMS text message, or automated
voice call.
Customers can select their own
consumption threshold for which to be
notified. Customers can view data in a
range of increments, and reads can be seen
on a monthly basis, over the course of the
year (to understand seasonality), or
compared to previous periods and years .
Single-family residential customers' water
consumption is displayed in Gallons per
Day (GPD) from the last reading period and
compared to that of similar households in
the customers' city or service area with
similar attributes, such as number of
occupants. number of bathrooms, dwelling
square footage, and irrigable area.
Interactive water-saving
recommendation library, customized
for each account profile and
configurable by the District with step-
by-step implementation instructions,
informational links and videos,
dynamic estimates of savings potential
in GPO and dollars per year, and ability
to sign up for, and keep track of, water
saving activities. Library should
highlight and rotate most relevant
water saving actions for customers
based on the customer's profile and the
season
Users or managers of multlple
properties or commerc:lal properties
with multiple meters, can view a roll-
up of all property ccmsumptlon data in
a unified view
Ability to give access (create a
secondary account login) for other
users such as a spouse, roommate,
tenant, or property manager
Ability to automatically detect leak
events using AMI or Non-AMI data,
automatically notify the customer of
suspected leaks, engage the customer
to Investigate and resolve the leak
with steP-by-step Instructions and
resources, and provide resolution
detans to the District through the
Dashboard
Deliver relevant and timely District-
specific news or resources.
Ability to offer a link from the District
website and Integrate with District's
payment system.
Meet
Meet
Meet
Meet
Meet
Meet
-36-
Customers can receive water-saving
recommendations through step-by-step
instructions, links, and videos, as well as
create and save their own plan of pledged
actions that align with your District goals.
The library, which varies by season, is
unique to each account's profile,
consumption history, program
participation, and geographic region .
This capability is available through the
Settings panel in the Customer Portal.
This capability is available through the
Settings panel in the Customer Portal.
WaterSmart will detect two types of
unusual use events-high volume 'burst'
events and continuous use events .
WaterSmart offers a leak resolution
interface that guides customers receiving a
leak alert through the most likely sources of
the teak (including a rich set of solutions,
advice, and best practices), allowing them
to resolve the issue without needing to call
the utility. Customer actions, such as email
opens, clicks, and progress through the
leak resolution module are tracked and
reported back in the Utility Analytics
Dashboard-even though the customer has
not been forced to sign-in to the Customer
Portal. Sign~in is requested after a customer
finds and fixes their leak.
News and resources can be configured to
be delivered through the Customer Portal
as well as through the optional Group
Messenger system.
See full description in Task 5.
J
TASK 3: UTILITY DASHBOARD
Requirement
Unlimited licenses for District staff
members and the abillty for a District
administrator to provision or revoke
access with viewer, editor, or
administrator roles
Consumption analytics across all
meter types, regardless of meter
type, the granularity of meter data, or
frequency of meter data collection
(allowing for use with manual, AMR,
and AMI data, and helping ease the
transition to AMI)
Profiles for each account with the
ablllty to search for a profile by
partial or complete account number,
name, address, or emall address.
Ability to record communications
with each account, and ability to
send an email with relevant data and
charts to an individual customer
through their profile page.
AMI data in the profile wlll be
displayed and color-coded based on
normal usage, suspected leaks,
missing data, and suspected
irrigation.
Customer use disaggregation,
seasonal use analysis, an interface to
view a satellite image of property,
and ability to load the customer's
view of their portal.
Meet/Does
Not Meet
Meet
Meet
Meet
Meet
Meet
Meet
-37-
Comment
As part of WaterSmart's Software as a
Service (Saas) platform, employees and
customers of the Utility will have unlimited
licenses to use WaterSmart's Products
during the term of the Agreement. The
District will designate one or more staff as
the site Administrator. The Administrator
has the ability to provide password-
protected access to staff with email
addresses and grant Viewer or Editor
privileges. The Administrator can revoke
access to any District employee at any
time.
All of these search criteria are met using
the standard WaterSmart search box.
All feedback is conso lidated in the Utility
Dashboard in the Conversations module .
The Customer Conversations report shows
all of this feedback, along w ith the most
recent note recorded for that customer by
a utility staff member. District staff can
easily communicate with customers
through the Dashboard directly to the
customer's Portal by replying directly to
the email, or by finding the customer by
typing their name, account number, or
other identifying information into the
search bar, and sending an email.
The Customer Details page in the Utility
Dashboard provides key account profile
details, including customers' consumption,
comparisons, and water-use
disaggregation. The Map feature allows
staff to view the physical characteristics of
an individual customer's property. Staff
using the Utility Dashboard can view any
• .. I I , L
Reports and maps showing top
consumers by meter class and by
period. Ability to download
consumption Into Excel for further
analysis
Group multiple meters (e.g. indoor
and irrigation) associated with one
master account
Reports on customer portal use and
customer profile statistics, Including
frequency of portal use, most
popular actions taken by customers,
method of visit (mobile vs. desktop)
Leak detection module that detects
and defines types of leak events with
thresholds that can be configured by
the District.
Leak status report with estimates of
leak start date, duration of leaks,
volume of water lost In leak. whether
or not customer has been notified,
what actions the customer has taken
to resolve, and Information on
resolution.
Irrigation detection module that
detects daily irrigation events at
individual properties and flags
properties that are violating the
District's day of week irrigation
restrictions.
Ability to compose, send, and track
messages to segments of customers
within Dashboard
Ability to create segments of
customers based on popular reports
Ability to view each customer's up·
to-date account balance, water bill,
and bllllng history
Meet
Meet
Meet
Meet
Meet
Meet
Meet
Meet
Meet
-38-
customer's profile page and Portal,
allowing the staff member to assist the
customer with using the Portal, and easily
view this information exactly as the
customer would see it.
WaterSmart's "list builder" feature in the
Utility Analytics Dashboard allows a Utility
staff member to segment a group of
customer accounts for use in Group
Messenger. A staff member can create a list
easily by uploading account numbers from
a spreadsheet, choosing individual
accounts in the Utility Dashboard database
or by drawing a polygon on a map. The
Group Messenger feature is another
notification option to send timely, targeted
emails, SMS, and voice messages to groups
of customers. District staff can personalize
messages using personalization variables
for each customer, and an email can be
completed in minutes.
Through WaterSmart's Utility Dashboard,
staff can view their customer's current
balance, past due amount, and bill history
and download digital bill copies. This is an
Help site and technical support from
Contractor's customer service staff
TASK 4: ALERTS
Requirement
Ability to send any alert through
emall, SMS, or automated call based
on the end user preferences
Ability to detect irregular usage
("possible leak") for residential and
commercial accounts based on
thresholds configurable by the Utility.
Leak detection should be available
for hourly (AMI) data and monthly
data.
Leak alerts should provide
Instructions and video content for
finding the source of Irregular use,
regardless of whether or not the user
has ever logged Into the customer
portal
Option to allow customers to set
their own consumption threshold
alerts based on usage compared to
previous periods
For customers with daily or hourly
(AMI) data, option to allow customer
to set their own dally or billing
period user-defined threshold alert
Option to allow customer to choose
to receive an alert when a bill is
available, due or overdue.
Meet
Meet/does
not meet
Meet
Meet
Meet
Meet
Meet
Meet
-39-
optional feature that is not currently
configured for this proposal. lnfoSend
provides this.
WaterSmart will provide ongoing support
for District staff via the online Support Site.
The Support Site can be accessed 24/7
through the WaterSmart Utility Analytics
Dashboard, and offers utilities details about
product features , FAQ's and training
videos. The detailed, comprehensive "Help"
feature within the Utility Analytics
Dashboard is an excellent resource to
support customer service representatives
and utility staff. WaterSmart also includes
a Utility Analytics Dashboard feature,
"Intercom," that allows Utility staff to
communicate and engage interactively
with our Customer Success team. Utility
staff can use this "Intercom" feature to ask
questions and provide feedback, and
receive a response from members of the
WaterSmart team .
Comment
The ability to detect irregular usage for
commercial accounts is currently in
dev elopment, and will be available at the
end of June 2017 .
This is available in the Settings panel of the
Customer Porta l.
Please refer to Appendix A for screenshots .
g (. t IU
Contractor must provide sample
format, design and content of the
alerts including screenshots.
TASK 5: SINGLE SIGN ON (SSO)
lnfoSend (Current Provider)
lnfoSend currently provides an EBPP portal for STPUD's customers. Since customers
already have logins for this portal, we would deploy lnfoSend and WaterSmart's
existing authenticated link integration. Approximately 4,500 customers at another
joint WaterSmart/lnfoSend utility partner, Santa Margarita Water District, have
successfully used this integration in the past 12 months. As shown below (red circle).
customers who are in the current lnfoSend EBPP portal may click a link to view
"Water Usage". This link brings the customer directly to his/her WaterSmart
Customer Portal without the need to sign in. The District can work with lnfoSend to
appropriately title the link text to apply to metered. non-metered, and sewer-only
customers (if chosen). The WaterSmart Customer Portal will also have links to
lnfoSend's EBPP sign-in page (Figure 2). The ability for a customer to click one of
these links within their WaterSmart Portal and be brought directly to their lnfoSend
EBPP portal (without the need to sign in). is on lnfoSend's product development
roadmap. WaterSmart is ready to perform the work once lnfoSend is ready.
Figure 1: lnfoSend EBPP Portal Link and WaterSmart Portal Link
·-~.....-...... ,. •• ..._.._. .. IMN.1 ........ ..,,...... ...-........ ~._......,....~,-... ,.... .. ,...,_...,...,.-....aM---t
-40-
Figure 2: Example Link from a Customer Portal Page to the InfoSend Portal
ft Homo
P.1;1yrr;eot
warnrSmJrt
PrcQr..'!lm
S 8fll!ng
Pay Biii I
dlTrnek (!',TakeActlcm
If the District Selects a New Electronic Payment Vendor
The industry standard protocols for Single Sign-On (SSO) are SAML 2.0 or 0Auth2 .
WaterSmart uses these protocols because they are well-accepted and easy to test
and monitor. In industry terminology, WaterSmart acts as the Service Provider and
the payment vendor acts as the Identity Provider. Figure 3 below shows a
customer's SSO experience in this context.
Figure 3 -Single Sign On Customer Experience
t
1. User visits
WaterSmart
Portal login
page. User
clicks on option
to log in using
EBPP vendor
portal
username and
password.
2. Behind the
scenes.
WaterSmart
posts an
authentication
request to
EBPP vendor
portal, which is
passed and
verified if user
enters correct
username and
password for
EBPP portal.
~ .......
-41-
3. User is
logged in to
WaterSmart
Portal.
. ..
·-·----
4. User can
click on various
"Pay Bill" links
within
WaterSmart
Portal to be
transferred
directly into
EBPP vendor
portal, without
the need to
sign-in again.
TASK 6: CUSTOMER LETTER
Metered customers who have access to the Customer Portal will receive a Customer
Letter to explain the program and its benefits. The Customer Letter is personalized
for recipients and urges them to complete a short Survey. This Survey, which is
optional, is described in detail in Task 7. The Customer Letter is branded for the
District (including logo, contact information and a signature line from an appropriate
representative). A sample of the Customer Letter designed for South Lake Tahoe
Public Utility District is included below. WaterSmart will send the Customer Letter to
all metered customers in the first year of the program and then to newly metered
customers annually at a time selected by the District.
1--',lf:.' ..... ; .";, i!J
-42-
Figure 4: Screenshot of Sample Custom Customer Welcome Letter
•
4: .
South Tahos P·..:blic Ut1!iry 01-,tnct
\NaterSrnc:irr Program
12/S Mouduw Cr<:st Or1vc
South Lak12 Taiioe CA. 96150
WELCOME
TO THE WATERSMART PROGRAM
Dear Blair,
The South Tahoe Public Utility Distnct is
excited to introduce you to the WaterSma't
Program. This free service is part of our
commitment to provide you with the best
tools to manage your water use. I encourage
you to get started today by completing the
water-use survey.
Sincerely.
Richard Solbng
General Manager. STPUD
WHAT YOU'LL GET
You'll receive bimonthly Home Water Reports and
access to the WaterSmart Portal.
0
How you compare See how your water
use compares to similar homes.
Ways to save Get personalized ,
step-by-step actions.
4l!J) News and events Stay up to date. -
SERVICE ADDRESS; 1237 Goldn~r, ct
ACCOUNT NUMBER: 23aT:;l24-0i
TAKE TH E SU RVE Y
stpud. wa tersmart.com/ survey
Blair Jones
1237 Goldpan Ct.
South Lake Tahoe, CA 96150
TAKE THE SURVEY
stpud.watersmart.com/survey
We estimate that your household includes
4 people Ii i
Please complete the survey above to ensure
your Home Water Report provides accurate
comparisons and recommendations.
Finish by December 15 for a chance to win
two $50 gift cards-one for you and one for a
friend."
'Sponsored oy our survey ,1endor
-
•
r=
* -
I 1 " f, •ti .JO
-43-
TASK 7: CUSTOMER SURVEY AND PROGRAM MEASUREMENT AND
VERIFICATION
WaterSmart prompts your water customers to respond to two Surveys on behalf of
the District (Pre-Launch and Post-Launch) to (1) help generate interest in the
program and (2) measure customers' level of satisfaction. WaterSmart's Customer
Success Manager works with the District's assigned Project Manager to determine if
any questions should be removed from the Pre-Launch Customer Survey. Custom
questions may not be added to the Customer Surveys.
Pre-Launch Survey: The Pre-Launch Survey serves as a tool to gather customer
information including occupancy, appliance age, water use behavior and other
important metrics. The results of the Survey establish baseline attitudes, and are
used when evaluating program impacts and success, as well as to gather email
addresses .
Post-Launch Survey: The Post-Launch Customer Satisfaction Survey measures
success toward the goals mentioned in Task 1. The Survey determines:
(1) If the program is communicating effectively with your customers; (2) Your
customers' perceptions and attitudes concerning the quality of services; (3) How
effective the Program is at improving customer satisfaction with your customers; and
(4) How engaged your customers are with South Lake Tahoe Public Utility District.
In addition to administering the Surveys, WaterSmart collects, aggregates and
interprets the data, and shares all Survey results with the District via the Utility
Dashboard.
Measurement and verification is a core element of the WaterSmart program, allowing
us to quantitatively assess the impact of the program and share results. Responses
are measured on a scale of one to five, where one corresponds to Strong Agreement
or Satisfaction and five corresponds to Strong Disagreement or Dissatisfaction.
For information regarding the experience of WaterSmart's Lead Data Scientist, Will
Holleran, please refer to the Company Information section of this proposal.
~\I. J 11 I
-44-
TASK 8: PROJECT MANAGEMENT
Overview of Designated Project Manager
WaterSmart has assigned Customer Success Manager Lindsey Fransen to be the
dedicated Project Manager to work with South Lake Tahoe Public Utility District staff
throughout the program. As the Project Manager, she oversees all elements of
initialization and configuration, and will be South Lake Tahoe's primary contact for all
training and questions throughout the program. Lindsey has over a decade of
experience in both the public and private sectors, tackling important challenges in
water resources and management. She is currently the Project Manager for nine of
WaterSmart's Utility partners, including having managed WaterSmart's deployment
in Northstar Community Services District (NCSD), a Tahoe community comprised of
both permanent residents and vacation homes. Through this partnership, Lindsey has
developed expertise on the unique circumstances of the region, from water supply
and utility priorities to customer needs and concerns. She has been with WaterSmart
since 2014, overseeing the kickoff, setup, launch, training, and ongoing success of
projects of similar scope, and is an excellent advocate for our Utility partners.
Project Manager Responsibilities
Lindsey will work with South Lake Tahoe Public Utility District to set-up an initial
project kick off meeting, and coordinate all elements of data transfer and content
customization and approvals. After all initial customer data has been received and
the Customer Portal configuration is finalized, Lindsey will conduct a training session
or sessions for South Lake Tahoe Public Utility District staff. After launch, she will
hold regular check-ins, gather feedback and answer any questions, and ensure
success throughout. In addition, Lindsey will provide several more formal
presentations for key South Lake Tahoe Public Utility District staff, including a review
of information collected in the Customer Survey, initial results. and final results of the
program.
Following the Onboarding process, ongoing project management involves regular
(including mid-and first-year) meetings with the WaterSmart Customer Success
Manager, Lindsey, who provides project status updates and measurement of
outcomes.
-45-
Staff Training
WaterSmart offers exceptional training and support. Your Project Manager, Lindsey,
works with your Utility staff to coordinate an initial kickoff meeting (usually held
online) to orient staff members to the project and discuss the initialization timeline.
WaterSmart coordinates all aspects of initialization, data transfer and configuration.
Lindsey conducts training before the launch of the program, and then subsequently
once a year or as needed. Lindsey, along with WaterSmart's team of Customer
Success managers are available by telephone and email during business hours
between the hours of 7 am - 7 pm Pacific, Monday through Friday, except during
Federal holidays. WaterSmart also includes a Utility Analytics Dashboard feature,
"Intercom," that allows Utility staff to communicate and engage interactively with the
Customer Success team. Utility staff can use this "Intercom" feature to ask questions
and provide feedback, and receive a response from members of the WaterSmart
team. Below is a thorough overview of the training information that is provided:
Introduction to all customer facing elements: includes the Portal, alerts,
mobile interface, the Marketing Kit, and more
Detailed Customer Success functionality: how to use Utility Analytics
Dashboard to respond to customer questions (WaterSmart related or not),
track customer interactions, provide customer support with technical issues
related to the WaterSmart program, send emails and more
Analytics training: review of analytics available, how to access information,
how to evaluate programs and more
Brief WaterSmart program information session: for members of your staff
who may need to speak about the WaterSmart program or be aware of the
program goals and tools available, but may not need to use the platform on a
regular basis, the Customer Success Manager can provide a shorter 45 -60
minutes informational session about the program and products including the
Customer Portal and Utility Analytics Dashboard.
"Train-the-Trainer,, Session: WaterSmart offers a "train-the-trainer" model
where WaterSmart staff trains Utility staff to conduct ongoing training for
their colleagues throughout the year. This option gives Utility staff the
information and materials necessary to train their colleagues where and when
necessary throughout the program .
Page 19 of 40
-46-
WaterSmart offers remote training through videos and other support materials on
WaterSmart's Support Site during the entire program. In addition, custom-training
materials, developed at program launch for South Lake Tahoe Public Utility District
are available and easily accessible in a shared Box directory for future, unlimited
access by your staff.
As a component of WaterSmart's project management, the Onboarding process
described in Task 1 has been designed to deliver value to you and your customers as
promptly as possible.
TASK 9: PROJECT MANAGEMENT AND VERIFICATION
(Please refer to Task 7 for details).
EXPERIENCE AND REFERENCES
Three references where similar programs have been implemented for one year or
longer
Utility Name: Santa Margarita Water District
Program Manager Name and Title: Nate Adams, Water Efficiency Administrator
Contact Information: natea@smwd .com, 949.459.6533
Project Dates: July 29,2014 -present
Description of Program: Santa Margarita Water District's goal was to improve the
awareness and efficiency of water use by its residential customers. As part of the
program, WaterSmart randomly selected 3 ,000 single-family residential accounts
within Santa Margarita . With successful primary results, Santa Margarita chose to
expand the WaterSmart program to 27,000 homes--almost their entire district. In
addition, Santa Margarita chose WaterSmart to provide outreach and online tools for
4,000 commercial and irrigation accounts; a first for two tradit ionally difficult-to-serve
custome r types. Santa Margarita currently util izes lnfoSend.
Utility Name: Park City Water Departmen t
Program Manager Name and Title: Jason Christensen, Water Business Resource
Supervisor,
Contact Information: jason.christensen@parkcity.org, 435.615.5331
Project Dates: May 2014 to present
Description of Program: After installing advanced metering infrastructure, Park City
needed an application to help provide real time interval data to its customers, as well
as engage end users about their water use and help them identify leaks. Currently,
approximately 5,200 Park City customers of all meter classes have access to their AMI
d :. } \•I H)
-47-
data via the WaterSmart Customer Portal. Of those customers, 45% have responded
to WaterSmart's Survey and provided Park City with valuable household information.
Between May 11, 2016 and May 11. 2017 WaterSmart alerted 1,155 customers of
potential leaks -prompting households to act fast, reduce property damage, and
save water.
Utility Name: Glendale Water and Power
Program Manager Name and Title: Herbert Garcia, Public Benefits Marketing
Manager
Contact Information: HGarcia@glendaleca.gov, 818.548.2749
Project Dates: April 2014 -present
Description of Program: Glendale Water and Power's goal was to help their
customers better understand their water consumption. Using AMI meter data,
WaterSmart has sent more than 18,200 email alerts to customers about potential
leaks, which also provide links to a step-by-step leak resolution process. Leak alert
reports are also emailed directly to utility staff to keep them informed of customers
who have received leak alerts without staff having to log on to the Utility Analytics
Dashboard. WaterSmart has detected leaks for 7,200 unique accounts since April 1,
2016 (or about 18% of all single family residential accounts with AMI data). Between
May 11, 2016 and May 11, 2017 WaterSmart alerted 16.667 customers of potential
leaks. GWP recently agreed to renew with WaterSmart for an additional three-year
program through 2020.
Time to Launch for three programs implemented for water utility customers in the
past two years
Utility: Mammoth Community Water District
Time to Launch: Three weeks from contract signing to launch
Utility: City of Shoreview, MN
Time to Launch: Six weeks from contract signing to launch
Utility: Northstar Community Services District
Time to Launch: Six weeks from contract signing to launch
Evidence that 10,000 abnormal use leak alerts have been sent
As of May 11, 2017 WaterSmart has sent 48,216 leak alerts/notifications; 59% of
customers to whom they were sent have opened the emails; 42% of those customers
investigated the leak through the online resolution system; and 52% of those
customers who entered the leak resolution system resolved the leaks.
Page 21 of 40
-48-
Figure 5: Screenshot of Tracked Leak Sources
leak Sources
All ~:
40
30
20
10
0
-49-
COMPANY INFORMATION
WaterSmart Technical and Professional Staff Overview and Resumes
Lindsey Fransen
Manager,
Customer Success
Lindsey has been with WaterSmart Software since 2015, and
will serve as the primary contact and WaterSmart project
manager for South Lake Tahoe Water District. She will work
with staff members to oversee the implementation process of
the program from inception to completion, including running
project meetings with staff, training, and ensuring program
goals and objectives are met. Lindsey has over a decade of
experience in both the public and private sectors, tackling
important challenges in environment. She earned her MS in
Energy and Resources from the University of Berkeley.
Lindsey's resume and resumes of other key staff are included
below.
-50-
Lindsey Fransen, Customer Success Manager
(202) 251-5342 • lindsey@watersmartsoftware.com
WATERSMART RESPONSIBILITIES
Oversee the successful implementation and continuous operation of eight utility
partnerships in four states.
Ensure consistent and timely customer communications by coordinating content
updates, mailing schedules, and quality control checks for over 100,000 Water
Reports per month.
Collaborate with Customer Success and other WaterSmart department team
members to continually improve the quality of the utility partner experience.
EDUCATION
Bachelor of Arts
Wesleyan University, Middletown, CT 06459
MS in Energy and Resources
University of California, Berkeley, CA 94720
PAST EXPERIENCE
Graduated 2001
Graduated 2008
San Francisco Bay Conservation & Development Commission 2011-2014
Led working group conducting sea level rise vulnerability and risk assessment for the
Oakland International Airport; led development of internal guidance for implementation of
the agency's sea level rise policies.
California Public Utilities Commission 2009-2011
Analyzed privately owned water utilities' water conservation programs, rate designs, and
rationing plans, and developed recommendations to improve cost-effectiveness and
equity. Tracked water-related State legislation and developed agency positions on water
conservation.
World Resources Institute 2003-2006
Researched, published, and presented policy papers on land use, livelihoods, and
biotechnology. Developed partnerships, coordinated workshops, and facilitated dialogue
among stakeholders in agricultural biotechnology and natural resource policies in
Southeast Asia.
p I:<' l•I I II
-51-
Douglas F lanzer, Chief Technology Officer
(415) 596-6306 • dflanzer@watersmartsoftware .com
WATERSMART RESPONSIBILITIES
Technical Architecture and Design, of our customer engagement and water
efficiency platform .
Data Security, ensuring best practices to protect our customer data.
Intellectual Property Development, defining and protecting the magic that makes
our company special.
EDUCATION
Master of Science, Civil Engineering
Stanford University, Stanford, CA 94305
Graduated 1996
Bachelor of Science, Civil Engineering
Stanford University, Stanford, CA 94305
Graduated 1995
SKILLS
Software Development
Technical Architecture
Database Management
PAST EXPERIENCE
Thomson Reuters
Server Management
Team Building
Process Design
Product Management
Software Testing
Software Scalability
2008 -2011
As Global Head of Persistent Analytics directed outstanding engineering organization
within the Investment Research Content division focused on the complex and rapid
calculation and distribution of billions of financial analytic data points and quantitative
models via several large back-end systems.
StarMine 1999 -2008
As StarMine's Director of Engineering, was responsible for delivering a Saas product for
thousands of investment management professionals. Workflow-oriented web-based
approach to stock picking included modeling, quantitative analytics, alerting, screening,
and analyst performance measurement.
-52-
Ora Chaiken, Director of Customer Success
(415) 366-8622 • ora@watersmart.com
WATERSMART RESPONSIB I LITIES
Oversee the successful implementation and continuous operation of
WaterSmart's utility partnerships.
Ensure smooth day-to-day operations, as the primary point of contact for a
portion of utility clients.
Hire and direct expanding Customer Success team.
EDUCATION
Bachelor of Arts
Cornell University, Ithaca, NY 14850
Graduated 1987
Master of Business Administration
Cornell University, Ithaca, NY 14850
Graduated 1988
Coursework, Economic Geography
London School of Economics, London, United Kingdom
1985-1986
SKILLS
Excel
PowerPoint
PAST EXPERIENCE
Stagecast Software
SQL
HTML
1998-2001
Managed the educational software company's corporate website and trained potential
customers.
Softbank Expos 1995-1998
As Director of Client Relations, specified and delivered online presences for technology
event producers.
Data General Corporation 1988-1994
Provided sales support and analysis for the computer manufacturer . Oversaw major bid
pricing and preparation.
W i\. i tc I'< S M A R T S 0 !" l W A R l' C 0 M
-53-
Chad Haynes, Senior Software Developer
(917) 375-3229 • chaynes@watersmart .com
WATERSMART RESPONSIBILITIES
Data Ingest Engine, developed highly extensible engine for processing and
loading water usage and residence data in non-standard formats .
Home Water Report Generator, created process to select appropriate report
recipients , generates content, provide QA samples, and send.
Content Selection Engine , using characteristics of the household, select
appropriate water saving recommendations in both the Home Water Reports and
on the customer web portal.
Customer Web Portal, developed and maintain customer web portal for residents
to view their water use and find ways to save water.
EDUCATION
Bachelor of Science
University of North Carolina, Chapel Hill, NC 27599
Graduated 2002
SKILLS
C++
Python
BASH
PHP
JavaScript
PAST EXPER I ENCE
Awk
Sed
XML
HTML
MySQL
Oracle
SQL Server
Linux
Thomson Reuters 2008-2011
Worked with team of 10 developers to design and ma i ntain legacy starmine .com websites
and the associated backend data processes. Developed an equation-processing engine to
calculate analytics on data pulled from company financial statements.
The Rockeffeller University 2002-2007
Designed and developed databases to store clinical and genomic data. Implemented a
graphical user interface to require double entry of all data points. Also served as system
administrator maintaining the laboratories Linux-based servers .
W1UERSMARTSOFfWARf. COM
... ; •. l I 1 It
-54-
Andrew Bazan, Senior Software Engineer
(415) 420-0816 • dbazan@watersmart.com
WATERSMART RESPONSIBILITIES
Maintain and scale key technical infrastructure.
Develop new features for the WaterSmart suite of products .
Work with client services to customize existing products for new customers .
Operational support and automation of utility data imports.
EDUCATION
Bachelor of Arts
Knox College, Galesburg, IL 61401
Graduated 2003
SKILLS
Python
PHP
C++
PAST EXPERIENCE
Rdio
JavsScript
HTML
MySQL
Mon go
Red is
Linux
2011-2014
Lead infrastructure engineer. Managed the technical infrastructure team. Optimized
existing infrastructure and designed new systems to operate efficiently and reliably at high
load across a worldwide real-time user base .
StarMine/Thomson Reuters 2007-2011
Senor software engineer . Worked on front-end web development and backend analytics
processing. Rewrote existing analytics platform to move from daily batch processing to
real-time data ingest and update.
Epic Systems 2003-2007
Software engineer. Managed a team of eight developers responsible for Epic's #1-rated
radiology platform . Developed integrations with speech recognition vendors and PACS
imaging platforms. Worked closely with technical services engineers and customers during
the install and go-live phases.
W•\IERSMARTSorc rwAfH' COM
-55-
W ill Holleran, Lead Data Scientist
(415) 366-8622 • wholleran@watersmartsoftware.com
WATERSMART RESPONSIBILITIES
Program Evaluation, to verify water savings and behavioral impacts of the home
water reports.
Generate insight from data sources, leveraging available data to inform decisions
for the company.
Coordinate external research, by conducting jointly designed experi ments and
sharing anonymized data with interested research parties.
EDUCATION
Master of Science, Applied Econometrics
University of California, Santa Cruz, CA
Graduated 2010
Bachelor of Science, Mathematics
Bucknell University, Lewisburg, PA
Graduated 2008
SKILLS
Econometric Modeling Data Visualization
Machine Learning R Python
Propensity Matching SAS
PAST EXPERIENCE
SQL
STAT A
Excel
ADM Associates, Inc. 2010 -2014
Conducted analyses of energy efficiency programs, specifically Demand Response,
Behavioral Modification and Weatherization programs. Utilized hourly AMI (SmartMeter),
Data logger and customer billing data to inform models that predict customer baseline
usage.
University of California, Santa Cruz 2008-2010
Conducted research and taught courses in Economics and Mathematics. Explored applied
micro topics with a thesis project investigating the influence of personality characteristics
on entrepreneurial success.
Jg• I I II
-56-
SECURITY AND PRIVACY CONTROLS
WaterSmart takes its security and privacy responsibilities very seriously.
WaterSmart does not share personally identifiable customer information or
customer-specific water use information with any third party. Data transferred to
WaterSmart from the Utility is stored in a database dedicated to the Utility and its
WaterSmart project. The data is not comingled with the data provided by any
other entity. WaterSmart does not transfer data offshore for any purpose,
including design, testing, development, or delivery.
Additional information on our Customer Confidentiality and Data Security policies
are below:
Data Encryption -Data is transferred between the District and WaterSr;iart
via SSH over FTP using an individually assigned revocable SSH public-
private key pair. No passwords can be used to connect to any WaterSmart
server. Data is processed and stored in a network-isolated database. The
data is not encrypted in-place during database storage. When database
backups or ingest-file backups leave the isolated network, they are
encrypted for in-place using PGP.
Secure Socket Layer Communications -WaterSmart's web interface
operates only over HTTPS. In adherence with OWASP principles we allow
only TLS connections.
Complex User ID and Password Authentication -We support username +
password authentication. User passwords are individually selected and
hashed as consistent with password best management policies.
• Secure Virtual Private Network Tunnels -WaterSmart ensures that only
approved users are granted appropriate access to our systems. To this
end, all systems that face an external network are secured according to
best practices including but not limited to: a minimum of open network
ports, ssh-key based server access (no passwords), revocable SSL client-
certificates for web service access, etc. All access to servers is logged and
automated agents are enabled to report suspicious logins. A 3rd party
validation and penetration test will be used to confirm our defenses
against external vulnerabilities.
-57-
Security Logging, Auditing and Network Traffic Monitoring -WaterSmart
does not transfer customer data across our system boundaries in an
unencrypted fashion. Inbound, we facilitate SSL encryption for all of our
Utility data feeds. All end-user access to our web site occurs via SSL using
TLS LO+ protocols .
Secure Communications -Our Company carefully reviews all cloud service
provider partners for their security. We only select vendors with high
standards regarding security, privacy, and disaster preparation. We select
best-in-class vendors with multiple 3 rd party verifications; for example,
RackSpace for servers and networking, and SendGrid for email delivery.
The verifications and certifications of our vendors are publicly available for
inspection.
Third Party Security Assessment -WaterSmart has had third party security
assessments of our system. Pivot Point Security conducted an application
vulnerability assessment and penetration test of the WaterSmart web
application to provide assurance that the information technology
resources integral to delivering services to our clients was secured in a
manner consistent with our security objectives and that information
technology risks were mitigated to an acceptable level. Pivot Point
determined that WaterSmart's web application was secured in a manner
fully consistent with prevailing good practice . The Attestation letter is
provided at the end of this document. Additional information and full
results of this assessment are available upon request but were not included
here due to considerations of length.
Backup and Disaster Recovery -WaterSmart creates daily backups of data
and regularly validates the documented restore and failover procedures.
Customer data is kept in primary database, backup repository, and
secondary backup repository . Backups are performed locally within the
hosted SSH-key protected environment, then encrypted using PGP
privacy, and pushed securely over SSL to RackSpace's CloudFile storage
system . An additional copy of the encrypted backup is pushed to Amazon
Web Services S3 storage system for redundancy. No data is stored on the
Consultant's premises. Daily backups are stored for 30 days. After 30 days,
-58-
Page 31 of 40
weekly backups are stored for several months. Monthly backups are stored
for one year. There is no cost to the Utility for this service; the backups are
used only for disaster recovery and site-failover.
Security Breach Notification -WaterSmart works diligently to minimize the
possibility of a security breach. However, in the event that one does occur,
we have a 5-step incident management program. After an incident
identification, (1) incidents are assigned an incident manager responsible
for responding to the incident in a timely manner and pro-actively
communicating incident status to all relevant internal and external parties.
(2) Incidents are documented via the incident management form and
permanently filed in our incident repository. (3) We identify and execute
corrective actions. (4) We perform a root cause analysis. (5) We feed back
lessons learned to the planning function team. Throughout the incident
process. we maintain open lines of communication with our customers.
Cyber Security -WaterSmart's strategy includes strict network controls
and adherence to the OWASP Top Ten 2013 web application security
principles. WaterSmart has obtained a 3rd party assessment of our
compliance with these security principles.
Application Security -WaterSmart's web applications adhere to industry best
practices for application security as documented in the OWASP Top 10
guidelines. We utilize a 3rd party to validate our defenses against
vulnerabilities to (Al) injection, (A2) session management, (A3) cross-site
scripting, (A4) insure object references, (AS) security misconfigurations, (A6)
sensitive data exposure, (A7) access control, (A8) cross-site forgery requests,
(A9) safe components, and (AlO) unvalidated redirects.
-59-
Page 32 of 40
May 11, 2014
To Whom It May Concern :
From March 20th through April 2nd, 2014, Pivot Point Security conducted an appllcation
vuinerabllfty assessment and penetration test of the WaterSmart web applfcation to provide
assurance that the information technalagy resources integral ta delivering services to their clients
was secured in a manner cons is te nt with th e ir security objectives and 1hat Information technology
risks were mitigated to an acceptable le ve l.
We determined that WaterSmart's web applfcation was secured in a manner fully consi s1 ent with
prevailing good practice. 1
Pivot Point Security has been archltected to provide maximum levels of independent and
objective Information security expertise to our varied client base. The team responsible for
co ndu ctin g security asse55 ments of this nature Is led by a Certifi ed Inform a tion Security
Aud lto r/IRCA ISO 27001 Auditor and inclu des personnel a pproprlately q ualif ied to render this
opinion (e .g., Certified Information System Security Professionals, Microsoft Certified System
Engineers, Certified Eth ical Hackers, etc.)
If there are any questions regarding this attestation, please feel free to contact me at
609.581.4600 x300.
!S02700 I CLA /CRISC/CCSE
Principal Enterprise Security Consultant
www.PivotPointSeturit y,com
1 As defined by the Open Web Application Security Project (OWASP) Top 10.
Making It Simple ID Know You're Sac.Ure and Prove Y 0111rl!! Compliant
Pivot Point Security
-60-
957 Rt. 33, Hamilton Square, NJ 08690
www.pivotpointsecurity.com
Encryption: Contractor must encrypt customer data in transit and at rest.
WaterSmart does not transfer customer data across our system boundaries in an
unencrypted fashion. Data files delivered by utility partners are immediately
encrypted and remain encrypted while within system boundaries. Personally
Identifiable Information (Pll) that is stored within our databases is encrypted at rest.
Furthermore, all data transmitted between WaterSmart and a customer or cloud
partner is always transferred in an encrypted fashion, using either SSL, SSH, PGP, or
TLS as appropriate for the channel.
Export Control: Keeping utility and customer data secure and private is a primary
concern. To that end, data should not be exported outside of the United States.
WaterSmart takes security and the privacy of the data that it handles very seriously.
WaterSmart will not share personally identifiable customer information or customer-
specific water use information with any third party without prior consent from the
District. All data stored by, processed by, and transferred to WaterSmart from the
District will be stored in a database dedicated to the District and its WaterSmart
project in the United States.
Data should not be transferred offshore for software development, testing, storage,
support or anyotherpurpose.
No customer information is ever transferred offshore for any purpose, including
design, testing, development, or delivery.
Employees with access to the data should be U.S. Citizens located within the
contiguous United States of America.
All employees with access to WaterSmart and WaterSmart customer data are U.S.
citizens and living in the United States.
Employees with access to the data should be bound by a non-disclosure agreement
and acceptable use policy.
WaterSmart employees are subject to information security controls. This includes
background checks, the signing of non-disclosure agreements, and a signed
acknowledgement of our acceptable use and security policy. Employee onboard
training will include explanation of our security controls and education about how to
report potential problems.
-61-Page 34 of 40
CO S T P ROPOSAL
The following price quotes includes all products and services that have been
descri bed in Tasks 1-9. WaterSmart's 3-month setup period, as described in Task 1, is
separate from each 12-month annual license per iod. Therefore , the total contract
time will be 63 months (as opposed to 60 months). If setup lasts for less than three
months , WaterSmart will make the service available to STPUD and its customers for
t he rest of the three-month setup period and the full 12-months of the first year of
service.
Year3 Year 4 Year 5 Total
$10.000 $10 ,000
$5,000 $5 ,000
$20,049 $20,049 $20,049 $20,049 $20,049 $100,245
$8,272 $772 $772 $772 $10,588
($2.0$2) ($2.0 82) ($2,082) ($2,005) ($8,251)
$15,000 $28,321 $18,739 $18 ,739 $18,739 $18 ,044 $117,582
$4 ,601 $4,601 $4,601 $4,601 $4,601 $23,005
($460) ($460) ($460) ($460) ($1.840)
$15.000 $32.922 $22,880 $22,880 $22 ,880 $22,185 $138,747
*WaterSmart has assumed approximately 1,029 meters are added per year and will receive a
Customer Letter in October
1· • 'i 111
-62-
APPE N DIX A: SCREENSHOTS OF BILL ALERTS
Figure 6: Bill Due
Year Soulh Tahoe PVD bill it ready
Wa!BtSmatt
Program
:U
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Paymen t ii due May 5, 2017.
116.63
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recent paym ts ... CUITllllt Ilia
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nat communlclillan pr rwncn
Th<I IS Ill IUIOmqllJd ~ (roro !tie Spoth~ Public; U
fnlrri 1 mo al "458 lngton l>i.. 11lo 8"°"
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0 a-,-vour G!lll!DW:llliilWm!..GWCi1&111 at .ll!llWm!l:!m
-63 -
Figure 7: Bill Re mi n d e r
Ytur Soulh Ttlhoe PVf) IWll la'-
Wnr orSmarl
Pragrum
·=
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Payment due :.lay 5. 2017.
View Your Bill •
78.51
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lha...,.,.. shown II .. Miil re<:en 1111 amount ..i ...... nrn
recent payments n au,...,,t be!anoe .
Your account, raur w y
M c:omm11nlUUon p r.nCM •
oc
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Figure 8: Rill Past Due
Wa!«Smatt
Program
Your account is past due
8
Your account Is pas t due
Payment Ms nol Ileen received for the amount dut1 cm Tuewr.1v
JMuary 20. 2017
1 ¥&+%'
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$58.96
Your account, your way
Thia • .-i llUIDmllltld ~ fTarn fie Soutfl Tahoot Plblc Ul!ilMM O;s!rd, llllMd Oft "9 dllO
from O"CI wallt ,,,... at 123 o .... SI Thi Anb abCMt wJI dd'ICI rou ID._ Soulh T.,_ Puole
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-65 -
APPENDIX B: LETTER OF SUPPORT FROM INFOSEND
~ 1nfo send
April 4, 2017
Brett Foreman
Client Solutions
WaterSmart Software
20 Califomia St. #200
San Francisco, CA 94111
Dear Brett,
This letter is to certify that lnfoSend's product team has fully integrated with WaterSmart's
customer engagement portal via single sign-on access from lnfoSend 's EBPP portal. The
successful interface between lnfoSend and WaterSmart is currently in use by customers from
Santa Margarita Water District and has recently been adopted by a Northern California water
district. This technology is a true customer engagement piece, providing customers the
opportunity to view and pay their water bills while also providing real-time access to consumption
data analytics supported by the City's Advanced Metering Infrastructure -all through a single
sign-on entry. We are pleased to work in conjunction with the WaterSmart team to offer this
solution.
Best,
Russ Alberti
Director of Sales
lnfoSend, Inc .
4240 E. La Palma Ave .• Anaheim, CA 92807 Ir 800.955 9330 I www.i nfoscnd.com
-66-
APPENDIX C: ADDITIONAL WATERSMART REFERENCES
WaterSmart Software has an extensive background of working with AMI customers
to improve operational efficiency and engagement with Utility customers. We have
been working with Northstar Community Services District and Mammoth Community
Water District (MCWD) for less than one year, but wanted to further highlight our
experience and knowledge, as well as provide additional references for clients who
utilize Springbrook.
Northstar Community Services District
In June 2016, the Northstar Community Services District (NCSD) terminated its pilot
agreement with Smart Utility Systems, Inc. and signed a contract with WaterSmart to
provide a customer usage portal for their Badger Beacon Advanced Metering
Infrastructure system, automated leak notifications to customers and staff, and utility
facing analytics. This project is well underway and launched in September 2016.
Since the beginning of the program, over 6,000 single-family residential leaks have
been detected . NCSD has integrated WaterSmart's leak detection and alerting
system into their work flow. quickly filtering WaterSmart's leak report to identify large
leaks that have not received automatic alerts and alert those customers directly.
Contact: Mike Staudenmeyer, General Manager
mikes@northstarcsd.org, 530.550.6128
Mammoth Community Water District, CA
In May 2016, the Mammoth Community Water District (MCWD) terminated its
agreement with Smart Utility Systems, Inc . On May 23, 2016, WaterSmart kicked off
work with MCWD to provide a customer usage portal for the Advanced Metering
Infrastructure system, automated leak notifications to customers and staff, and utility
facing analytics. This project is well underway and launched on June 14. Since the
beginning of the program, over 300 irrigation leaks and 4,000 single-family residential
leaks have been detected.
Contact: Betty Hylton, Project Specialist
bhylton@mcwd.dst.ca.us, 760.934.2596 x274
-67-
TO:
FROM:
MEETING DATE:
ITEM-PROJECT NAME:
Association, Inc.
So uth Tah oe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 7f
Board of Directors
Paul Hughes, Chief Financial Officer
June l, 2017
Mutual Aide and Assistance Agreement with Lakeside Park
REQUESTED BOARD ACTION: Approve a Mutual Aide and Assistance Agreement
between South Tahoe Public Utility District and Lakeside Park Association, Inc.
DISCUSSION: Lakeside Park Association, Inc ., (Lakeside) recently requested to have a
Memorandum of Understanding (MOU) developed addressing the receipt of water
from the South Tahoe Public Utility District (District) to Lakeside through two available
interties. Lakeside will be performing a tank recoating project in the near future and
expects to need water assistance from the District for approximately six weeks. The
attached proposed Mutual Aide and Assistance Agreement (Agreement} is very similar
to the Agreements the District has recently executed with Lukins Brothers Water
Company, Inc., and Tahoe Keys Property Owners Association.
Currently, one l 0-inch metered water supply intertie exists between the District and
Lakeside at the intersection of Stateline Avenue and Cedar Avenue. A second 4-inch
unmetered intertie exists at the intersection of Park Avenue and Pine Boulevard. The
interties are owned and operated by the District.
No Agreement currently exists between Lakeside and the District regarding the use of
the interties. Historically, if Lakeside needed temporary water from the District, the
interties were opened and the District billed for the water consumed at the commercial
metered rate, but did not bill for the meter base charge associated with the intertie
connection size.
District staff believes there is a need for a formal Agreement specifying appropriate
terms for the use of the intertie. Specifically, control of the intertie, service charge rate
for water supplied, length of time water will be supplied, the requirement of Lakeside to
-69-
Hughes
Page 2,
June 1, 2017
actively seek a corrective Resolution, and mutual aide services have been addressed in
the Mutual Aide and Assistance Agreement. The proposed Agreement also addresses
the less likely, but possible, water supply flow from lakeside to the District if the need
occurs.
The proposed Agreement provides the District sole and absolute discretion when
determining whether to supply water to Lakeside. Lakeside will be billed the
commercial metered rate for all consumption and, if water is delivered for more than 30
consecutive days, the District will also charge Lakeside the metered base charge
according to the size of the intertie connection. The term of the proposed Agreement is
for a period not to exceed 12 months and provides the District the discretion to extend
the term if needed.
Lakeside has reviewed and executed the proposed Agreement.
SCHEDULE: Agreement effective upon Board approval
COSTS: N/A
ACCOUNT NO: N/ A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Mutual Aide and Assistance Agreement
CONCURRENCE WITH REQUESTED ACTION:
YES {(/11 NO __ _
~NO __ _ j=10-
GENERAL MANAGER:
CHIEF FINANCIAL OFFICER: YES
CATEGORY: Water
MUTUAL AID AND ASSISTANCE AGREEMENT
This Mutual Aid and Assistance Agreement ("Agreement") is made by and between
the South Tahoe Public Utility District, a California public agency formed in 1950 pursuant to the
Public Utility District Act, ("District") and Lakeside Park Association, Inc., a California
corporation, ("Lakeside") with reference ta the following facts and intentions:
A. The District awns and operates a water distribution system ("District System") for
the beneficial use by the District and its customers located within the City of South Lake Tahoe
and certain portions of the County of El Dorado, California;
B. Lakeside owns and operates a water treatment and distribution system
("Lakeside System") for the beneficial use by Lakeside and its customers located within the City
of South Lake Tahoe, California;
C. Lakeside may enter into an agreement with a public agency to exercise any
power, privilege or authority of Lakeside consistent with the authority granted by California
corporation laws and authorized by its elected Board of Directors
D. Pursuant ta Public Utilities Code section 16461, the District may contract with
any public or private agency for supplying water, when in the judgment of the Board, it is in the
best interest of the District;
E. The parties desire to utilize two existing intertie connections between the parties'
respective water distribution systems in order for the either party to supply water to the other
party when requested and when the the party supplying the water determines it has available
water supplies;
F. The parties additionally desire to provide for either party to request aid and
assistance from the other party in the event of an emergency or other situation involving health
and safety or the environment that exceeds the then-existing resources of the requesting party;
and,
G. The parties agree to supply water to each other, on an as-needed basis and for
the mutual aid and assistance to each other in the event of an emergency, pursuant to the terms
and conditions of this Agreement.
NOW THEREFORE, the parties agree as follows:
1. District Water Supply Provisions. The District's supplying water to Lakeside shall be
subject to the following provisions:
1. 1. Interconnection of Water Systems.
1.1.1. Points of Delivery. The existing points of delivery for water supplied from
the District System to the Lakeside System are located at the intersections of Stateline Avenue
and Cedar Avenue ("Delivery Point 1") and at Park Avenue and Pine Boulevard ("Delivery Point
2") in the City of South Lake Tahoe, which are depicted on Exhibit "A," and incorporated by this
reference (collectively "lntertie Connections").
1.1.2. lntertie Connections. The lntertie Connections consist of a metered
connection at Delivery Point 1 and an unmetered connection at Delivery Point 2. At any time,
037627\00 l2\l 5676 l 72 . l
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the District may replace the meter and related appurtenances at Delivery Point 1 at the District's
discretion and at its cost and expense. In the event that Delivery Point 2 is utilized for supplying
water for more than thirty (30) consecutive days the District shall install a meter and related
appurtenances in compliance with the District's Construction standards and applicable laws and
regulations, with Lakeside being responsible for one-half of the cost and expense. The District
shall own the lntertie Connections including, but not limited to, the meters , valves and related
appurtenances. Lakeside shall own and control the downstream pipes and valves directly
connected and entering its distribution system
1.1.3. Maintenance. The District, at its cost and expense, shall be responsible
for inspecting and maintaining the lntertie Connections including, but not limited to, meters ,
valves and appurtenances, with its personnel and equipment in compliance with the District's
standards and applicable laws and regulations .
1.2. Supply of Wate r.
1.2.1 . Notification. At any time when Lakeside determines it needs water in
addition to its own sources of supply, Lakeside may notify the District and request that the
District open one or both lntertie Connections to supply water to Lakeside. The District shall
have the sole and absolute discretion to determ ine whether to supply, and continue to supply,
water to Lakeside, which may be discontinued at any time in the District's sole and absolute
discretion. The District and Lakeside shall develop communication protocols for notification for
supplying or discontinuing water supplies . ·
1.2 .2 . Authorization. The District, in its sole and absolute discretion, retains the
right to deny Lakeside's request to supply water and to reduce or discontinue water supplies for
any reason and at any time, consistent with applicable local, state and federal law, regulation or
orders.
1.3. No Liability for Interruptions . The District, its directors, elected officials , officers ,
agents, employees and contractors, shall not be liable for damages , breach of contract or
otherwise to_Lakeside for failure, suspension, diminution, or other variations in the water supply
occasioned by or in consequence of any cause beyond the reasonable control of the District
including, but not limited to, acts of God or of public enemy, fires, floods, earthquakes, power
outages, water supply shortage or other catastrophe , strikes, or failure or breakdown of
transmission facilities . Lakeside shall fully indemnify, defend and hold harmless, the District, its
Directors, officers , employees , contractors and consultants, from all claims, loss, damage, injury
and liability of every kind , nature and description , including attorneys' fees and costs, directly or
indirectly arising from a third party claim(s) for failure, suspension, diminution , or other variations
in the District's water supply to Lakeside.
1.4. Water Supply Rates .
1.4.1. Metered Consumption Rate . The District's Metered Consumption Rate
for supplying water to Lakeside shall be the then current rate for the District's Commercial
Customers ("Metered Consumption Rate"). In the event a meter has not been installed at
Delivery Point 2 or either meter is not functioning correctly, the quantity of water supplied
through each delivery point shall be estimated by the District, in its reasonable discretion, based
on historical or other appropriate data , including production data provided by Lakeside for the
relevant water supply period . In the event of a dispute regarding the District's estimated quantity
of water supplied , the parties shall work in good faith to mutually agree on a reasonable
estimate.
03762710012115676172. I
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1.4 .2. Metered Base Charge. If water is supplied to Lakeside for more than thirty
(30) consecutive days, the District shall also charge Lakeside the then current Metered Water
Service Charge (commonly referred to as the Base Charge) at the then current charge for
Commercial Customers for each lntertie Connection used for supplying water to Lakeside based
on the size of each connection. If the water is supplied for less than an entire quarterly billing
cycle , the quarterly base charge will be pro-rated based on the number of days that water is
supplied
1.4.3. Payment. The District shall invoice Lakeside on_a quarterly basis, which
Lakeside shall pay in accordance with the District's Administrative Code.
1.5. Administrative Code. The District's supply of water to Lakeside pursuant to this
Agreement shall be subject to the Administrative Code and the District's rules, regulations and
policies to the extent not inconsistent with the terms and conditions of this Agreement. In the
event of a conflict between the terms and conditions of this Agreement and the Administrative
Code and the District's rules, regulations and policies, this Agreement shall control in all
respects .
1.6. No Rights . This Agreement only provides Lakeside with a contractual right to
receive water as determined in the District's sole and absolute discretion. This Agreement is
not intended to, and shall not provide Lakeside with any right, title, entitlement to any other
water service from the District or claim of ownership to all or any of the District's water supplies,
water rights, facilities or other District property related to the District System .
1. 7 Ownership . Ownership of the water shall transfer from the District to Lakeside at
the lntertie Conn,ections. Downstream of the lntertie Connections, Lakeside shall be solely
responsible for the transmission and distribution of water to its customers in compliance with all
federal , state and local agency laws, regulations and rules .
1.8. Reso lu t io n of Need for Water Su oolv . Upon commencement of the District
supplying water to Lakeside, Lakeside shall immediately pursue a solution to address the
event(s) or issue(s) giving rise for the need for additional water supplies from the District in
order for the District to reduce or discontinue supplying water to Lakeside at the earliest
possible time . While the District is supplying water, Lakeside shall provide the District with
monthly written progress reports on Lakesides' efforts to address the event(s) or issue(s) giving
rise for the need for additional water, including when the need for additional water is anticipated
to terminate .
1.9. Te rm of Water Supply Availability. The District's water supply to Lakeside shall
be available for a period not to exceed twelve (12) months ("Initial term"). The District, in its sole
and absolute discretion, may extend the Initial term upon Lakesides demonstrating that it is
diligently developing and implementing a solution to address the event(s) or issue(s) giving rise
to need for additional water.
1.10. In dem nifi cat ion . To the fullest extent of the law, Lakeside shall fully indemnify,
defend and hold harmless, the District, its directors, officers, employees, contractors and
consultants, from all claims, loss , damage, injury and liability of every kind, nature and
description , including attorneys' fees and costs, directly or indirectly arising from Lakeside's use ,
distribution and sale of water supplied by the District pursuant to this Agreement including, but
not limited to, Lakeside's negligence, misconduct or errors or omissions
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2. Lakeside Water Supply Provisions. The parties recognize that there may be limited
situations when the District needs additional water supplies. In those situations the District may
request Lakeside to supply water to the District. In that event, the terms in Section 1, above,
applicable to the District shall apply to Lakeside and the terms in Section 1, above, applicable to
Lakeside shall be applicable to the District, such that the terms are reciprocal.
3, Mutual Aid Services.
3.1. Purpose. Recognizing that emergencies may require aid or assistance in the
form of personnel, equipment, and supplies from outside each party's service area, the parties
desire to provide for mutual aid and assistance and coordinate response activities and share
resources during emergencies.
3.2 Definitions.
3.2.1. Authorized Representative. An employee or officer of a party that is
authorized to: (i) Request assistance; (ii) Offer assistance; (iii) Refuse to offer assistance; or, (iv)
withdraw assistance under this Agreement.
3.2.2. Emergency. For purposes of Section 2 of this Agreement, a natural or
human caused event or circumstance causing, or imminently threatening to cause, loss of life,
injury to person or property, human suffering or financial loss, and includes, but is not limited to,
fire, explosion, flood, severe weather, drought, earthquake, volcanic activity, spills or releases of
oil or hazardous material, contamination, utility or transportation emergencies, disease, blight,
infestation, civil disturbance, riot, intentional acts, sabotage and war that is, or could reasonably
be beyond the capability of the services, personnel, equipment, and facilities of a party to
manage and mitigate internally.
3.2.3. Period of Assistance. For purposes of Section 2 of this Agreement, the
period of assistance ("Period of Assistance") is the time during which the Responding Party
assists the Requesting Party. The period of Assistance commences when personnel,
equipment, or supplies depart from the Responding Party's facility and ends when such
resources return to their facility (portal to portal). All protections identified in this Agreement
apply during this Period of Assistance. The specified Period of Assistance may occur during
response to or recovery from an Emergency. ·
3.2.4. Requesting Party. The party who requests aid or assistance from the
other party under this Agreement.
3.2.5. Responding Party. The party that responds to a request for aid or
assistance from the Requesting Party under this Agreement.
3.3. Requests for Assistance.
3.3.1. Party Responsibility. Each party shall identify an Authorized
Representative and alternates, provide contact information including 24-hour access, and
maintain resource information that may be available from each utility for mutual aid and
assistance response. Such contact information shall be updated annually or when changes
occur.
3.3.2. Request for Assistance. In the event of an Emergency, a party's
Authorized Representative may request mutual aid and assistance from the other party's
Authorized Representative. Requests for assistance can be made orally or in writing. When
037627\0012\15676172.1
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made orally, the request for personnel, equipment, and supplies shall be prepared in writing as
soon as practicable . Requests for assistance shall be directed to the Authorized Representative
of the other party.
3.3.3. Response to a Request for Assistance. A party is not obligated to
respond to a request. After a party receives a request for assistance, the Authorized
Representative evaluates whether or not to respond, whether resources are available to
respond, or if other circumstances would hinder response. Following the evaluation, the
Authorized Representative shall inform, as soon as possible, the Requesting Party whether it
will respond . If the other party is willing and able to provide assistance, that party shall inform
the Requesting Party about the type of available resources and the approximate arrival time of
such assistance .
3.3.4. Discretion of Responding Party's Authorized Representative. This
Agreement does not create any duty to respond to a request for assistance. When a party
receives a request for assistance, the Authorized Representative shall have sole and absolute
discretion as to whether or not to respond, or the availability of resources to be used in such
response. A party's Authorized Representative 's decision on the availability of resources shall
be final.
3.4 Responding Pers0nnel.
3.4.1. Control. While employees so provided may be under the supervision of
the Responding Party, the Responding Party's employees come under the direction and control
of the Requesting Party. The Requesting Party's Authorized Representative shall coordinate
response activities with the designated supervisor(s) of the Responding party. The Responding
Party's designated supervisor(s) shall keep accurate records of work performed by personnel
during the specified Period of Assistance.
3.4.2 . Food and Shelter. Whenever practical, Responding Party's personnel
shall be self-sufficient for up to 72 hours. When possible, the Requesting Party shall supply
reasonable food and shelter for the Responding Party's personnel. If the Requesting Party is
unable to provide food and shelter for the Responding Party's personnel, the Responding
Party's designated supervisor is authorized to secure the resources necessary to meet the
needs of its personnel. Except as provided below, the cost for such resources shall not exceed
the State of California per diem rates for that area . To the extent food and shelter costs exceed
the State of California per diem rates for the area, the Responding Party must demonstrate that
the additional costs were reasonable and necessary under the circumstances. Unless
otherwise agreed to in writing, the Requesting Party remains responsible for reimbursing the
Responding Party for all reasonable and necessary costs associated with providing food and
shelter, if such resources are not provided .
3.4.3. Communication. The Requesting Party shall provide the Responding
Party's personnel with radio equipment as available, or radio frequency information to program
existing radio, in order to facilitate communications with local responders and utility personnel.
3.4.4. Status. Unless otherwise provided by law, the Responding Party's
officers and employees retain the same privileges, immunities, rights, duties and benefits as
provided in their respective jurisdictions.
3.4 .5 . Licenses and Permits. To the extent permitted by law, Responding
Party's personnel that hold licenses, certificates, or permits evidencing professional,
03762710012115676172.1
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mechanical, or other skills shall be allowed to carry out activities and tasks relevant and related
to their respective credentials during the specified Period of Assistance .
3.4.6 . Right to Withdraw. The Responding Party's Authorized Representative
retains the right to withdraw some or all of its resources at any time for any reason in the
Responding Party's sole and absolute discretion. Notice of intention to withdraw must be
communicated to the Requesting Party's Authorized Representative as soon as it is practicable
under the circumstances .
3.5 . Cost Reimburse men t. The Requesting Party shall reimburse the Responding
Party for each of the following categories of costs incurred during the specified Period of
Assistance as agreed in whole or in part by both parties; provided, that the Responding Party
may assume in whole or in part such loss, damage, expense, or other cost, or may loan such
equipment or donate such services to the Requesting Party without charge or cost.
3.5 .1. Personnel. The Responding Party shall be reimbursed by the Requesting
Party for personnel costs incurred for work performed during the specified Period of Assistance.
The Responding Party's personnel costs shall be calculated according to the terms provided in
their employment contracts or other conditions of employment. The Responding Party's
designated supervisor(s) must keep accurate records of work performed by personnel during
the specified Period of Assistance. The Requesting Party's reimbursement to the Responding
Party shall consider all personnel costs, including salaries or hourly wages, costs for fringe
benefits, and indirect costs.
3 .5 .2. Equipment. The Requesting Party shall reimburse the Responding Party
for the use of equipment during the specified Period of Assistance, including, but not limited to,
reasonable rental rates, all fuel , lubrication, maintenance , transportation, and loading/unloading
of loaned equipment. All equipment shall be returned to the Responding Party in good working
order as soon as is practicable and reasonable under the circumstances. Rates for equipment
use will be based on the CalTrans Equipment Rental Rates in effect at the time the equipment is
utilized
3.5.3. Materials and Supplies . The Requesting Party must reimburse the
Responding Party in kind or at actual replacement cost, plus handling charges, for use of
expendable or non-returnable supplies. The Responding Party shall not charge direct fees or
rental charges to the Requesting Party for other supplies and reusable items that are returned to
the Responding Party in a clean, damage-free condition . Reusable supplies that are returned to
the Responding Party with damage must be treated as expendable supplies for purposes of
cost reimbursement.
3.5.4. Payment Period. The Responding Party must provide an itemized invoice
to the Requesting Party for all expenses incurred by the Responding Party while providing
assistance under this Agreement. The Responding Party must send the itemized invoice not
later than ninety (90) days following the end of the Period of Assistance . The Responding Party
may request additional periods of time within which to submit the itemized invoice, and
Requesting Party shall not unreasonably withhold consent to such request. The Requesting
Party shall pay the invoice in full on or before forty-five (45) days of the date of the invoice. The
Requesting Party may-request additional periods of time within which to pay the itemized
invoice, and the Responqing Party shall not unreasonably withhold consent to such request,
provided, however, that all payment shall occur not later than six (6) months after the date of the
final itemized invoice.
037627\0012\J 5676172.1
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3.5 .5 . Records . The Responding Party and its duly authorized representatives
shall have access to a Requesting Party's books, documents , notes, reports, papers and
records which are directly pertinent to this Agreement for the purposes of reviewing the
accuracy of an invoice or making a financial, maintenance or regulatory audit. The Requesting
Party and its duly authorized representatives shall have access to a Responding Party's books,
documents , notes, reports , papers and records which are directly pertinent to this Agreement for
the purposes of reviewing the accuracy of the invoice or making a financial, maintenance or
regulatory audit. Such records shall be maintained for at least three (3) years or longer where
required by law .
3.6 . Indemnification by Requesting party. The Requesting Party shall fully indemnify,
defend and hold harmless, the Responding Party, its directors, officers, employees, contractors
and consultants, from all claims, loss, damage, injury and liability of every kind, nature and
description, including attorneys' fees and costs, directly or indirectly arising from Responding
Party's work during a specified Period of Assistance including, but not limited to, suits arising
from, or related to, negligent or wrongful use of equipment or supplies on loan to the Requesting
Party or faulty workmanship or other negligent acts, errors or omissions by Requesting Party or
the Responding Party's personnel.
3. 7. Worker's C ompensation Insu rance. The Responding Party is responsible for
providing worker's compensation benefits and administering worker's compensation for its
employees. The Requesting Party is responsible for providing worker's compensation benefits
and administering worker's compensation for its employees.
4. Term. This Agreement shall be effective on the date first above written and shall
continue in full force and effect until terminated by one or both parties. This Agreement may be
terminated by either party upon ninety (90) days written notice to the other party .
5. Ownersh ip of Facilities . Each party maintains ownership of its respective Water
System and no transfer of ownership is implied or intended as part of this Agreement.
6. Reasonable Care. Each party shall exercise reasonable care in the performance of
its obligations and rights under this Agreement to ensure that the other parties ' water distribution
system and operations are not impaired or damaged.
7 . Fo rce M aJeure. Neither party shall be deemed to be in violation of this Agreement if it is
prevented from performing any of its obligations under this Agreement due to strikes, failure of
public transportation, civil or military authority, act of public enemy, accidents, fires , explosions,
or acts of God, including, without limitation, earthquakes, floods, winds, or storms. In such an
event, the intervening cause must not be through the fault of the party asserting such an
excuse, and the excused party is obligated to promptly perform in accordance with the terms of
this Agreement after the intervening cause ceases .
8. Prior Ag ree m e nts S uperseded. All prior agreements between the District and Lakeside
for the District's delivery or supply of water to Lakeside are terminated and of no further force or
effect, except to the extent Lakeside owes the District funds or such agreements provide that
certain terms survive termination.
9. General Provisions.
9.1 Good Faith. Wherever in this Agreement a party has the right to approve
an act of another party, the former shall exercise such discretion in good faith and according to
03762710012115676172.1
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reasonable commercial standards. Similarly, where a party is required to satisfy a condition or
complete an act in a certain fashion or within a specified time period , that party shall pursue
such objectives in good faith and make all reasonable efforts to accomplish the same; the other
party shall likewise in good faith cooperate and assist the other party in accomplishing this task
to cause the consummation of the agreement as intended by the parties and evidenced by this
Agreement.
9.2 Construction. The provisions of this Agreement should be liberally
construed to effectuate its purposes. The language of this Agreement shall be construed simply
according to its plain meaning and shall not be construed for or against either party , as each
party has participated in the drafting of this Agreement and had the opportunity to have their
counsel review it. Whenever the context and construction so requires, all words used in the
singular shall be deemed to be used in the plural, all masculine shall include the feminine and
neuter, and vice versa.
9.3 Severa bility. If any term , provision , covenant or condition of this
Agreement shall be or become illegal, null, void or against public policy, or shall be held by any
court of competent jurisdiction to be illegal, null or void or against public policy, the remaining
provisions of this Agreement shall remain in full force and effect and shall not be affected,
impaired or invalidated thereby. The term, provision, covenant or condition that is so
invalidated, voided or held to be unenforceable shall be modified or changed by the parties to
the extent possible to carry out the intentions and directives stated in this Agreement.
9.4 Signatures -Counterparts. This Agreement may be executed in two or
more counterparts, each of which shall be deemed an original, but all of which together shall
constitute one and the same instrument. This Agreement shall not be effective until the
execution and delivery between each of the parties of at least one set of counterparts. The
parties authorize each other to detach and combine original signature pages and consolidate
them into a single identical original. Any of such completely executed counterparts shall be
sufficient proof of this Agreement.
9.5 Assignment. A party shall not voluntarily or by operation of law assign,
hypothecate, give, transfer, mortgage, sublet, license, or otherwise transfer or encumber all or
any part of its rights, duties, or other interests in this Agreement or the proceeds thereof
(collectively, Assignment), without the other party's prior written consent, which consent shall
not be unreasonably withheld or delayed. Any attempt to make an assignment in violation of
this provision shall be a material default under this Agreement and shall be null and void .
Absent an express signed written agreement between the parties to the contrary, no assignment
of any of the rights or obligations under this Agreement shall result in a novation or in any other
way release the assignor from its obligations under this Agreement.
9.6 Successors and Assigns. This Agreement shall be binding on and shall
inure to the benefit of the parties and their respective heirs. legal representatives, successors
and permitted assigns, except as restricted by this Agreement.
9.7 Waiver. No waiver of any provision or consent to any action shall
constitute a waiver of any other provision or consent to any other action , whether or not similar.
No waiver or consent shall constitute a continuing waiver or consent or commit a party to
provide a waiver in the future except to the extent specifically stated in writing . Any waiver
given by a party shall be null and void if the party requesting such waiver has not provided a full
and complete disclosure of all material facts relevant to the waiver requested. No waiver shall
be binding unless executed in writing by the party making the waiver. ,,
037627\0012115676172.1
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9 .8 Governing Law. The validity and interpretation of this Agreement shall be
governed by the laws of the State of California without giving effect to the principles of conflict of
laws, with venue for all purposes proper only in the County of El Dorado, City of South Lake
Tahoe, State of California.
9.9 Notices. All notices, approvals, acceptances, demands and other
communications required or permitted under this Agreement, to be effective shall be in writing
and shall be delivered in person or by U.S. mails (postage prepaid, certified , return receipt
requested) or by Federal Express or other similar overnight delivery service to the party to
whom the notice is directed at the address of such party as follows :
To : District
With Copy to :
To : Lakeside
With a copy to:
General Manager
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Gary M. Kvistad
Brownstein Hyatt Farber Schreck, LLP
1020 State Street
Santa Barbara, CA 93101
Judy Goddard, Ops Mgr.
4077 Pine Blvd.
South Lake Tahoe, CA 96150
Bob Loding
PO Box 1775
Zephyr Cove, NV 89448
Any written communication given by mail shall be deemed delivered two (2)
business days after such mailing date and any written communication given by overnight
delivery service shall be deemed delivered one (1) business day after the dispatch date. Either
party may change its address by giving the other party written notice of its new address as
provided above.
9 .1 O Attorneys' Fees. If any legal proceeding (lawsuit, arbitration, etc.),
including an action for declaratory relief, is brought to enforce or interpret the provisions of this
Agreement, the prevailing party shall be entitled to recover actual attorneys' fees and costs,
which may be determined by the court in the same action or in a separate action brought for that
purpose. The attorneys' fees awarded by the court shall be made as to fully reimburse for all
attorneys' fees , paralegal fees, costs and expenses actually incurred in good faith , regardless of
the size of the judgment, it being the intention of the parties to fully compensate for all attorneys'
fees, paralegal fees, costs and expenses paid or incurred in good faith.
9.11 Authorizations. All individuals executing this and other documents on
behalf of the respective parties certify and warrant that they have the capacity and have been
duly authorized to execute the documents on behalf of the entity so indicated . Each signatory
shall also indemnify the other parties to this Agreement, and hold them harmless, from any and
all damages, costs, attorneys' fees, and other expenses, if the signatory is not so authorized.
03762710012\15676172.1
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9 12 Survival. Notwithstanding any provisions to the contrary, the obligat ions set
forth in Sections 1.3. 1 4 . 1 7 . 1 1 D, 7 and 8 shall survive in full force despite the term ination of
this Agreement.
9 .13 Entire Agreement and A1 1end mer1t This Agreement conta ins the entire
understanding and agreement of the parties w ith re spect to the matters conside red, and there
have been no promises . representations . agreements, warranties or undertakings by any of the
parties, either oral or written. of any character or nature binding except as stated in this
Agreement. This Agreement may be altered amended or modified only by an instrument in
writ ing , executed by the parties to this Agreement and by no other means. Each party wa i ves
their right to claim. contest or assert that this Agreement was modified. canceled. superseded or
changed by any oral agreement, course of conduct. waiver or estoppel .
9 14 No Thi rd Pany Benef1c1anes This Agreement shall not be construed to
create rights in, or to grant remedies to. any third party (other than a permitted successor or
assignee bound to this Agreement) as a beneficiary of this Agreement or any duty , obligation or
undertaking established herein
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
stated above
DISTRICT:
South Tahoe Public Utility District
By: __________ _
Randy Vogelgesang, Board President
ATTEST :
By~~~~~~~~~~~~~~
Melonie Guttty, Clerk of the Board/
Executive Secretary
Lakeside:
Lakeside Mutual Water Company, Inc.
By CU-h\. 2fla¥
l 1, Yi, \qt,'
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(Name and Title) 1
ATIEST
l
By -
-'--"-------.......-----' v (,J\
(Name and Title)
S outh Tah oe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 7g
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: Junel,2017
ITEM -PROJECT NAME: Inter-Fund Loan
REQUESTED BOARD ACTION: Adopt Resolution No. 3061-17 approving a $3 million loan
from the Sewer Enterprise Fund to the Water Enterprise Fund.
DISCUSSION: The current Fiscal Year (2016/17) Adopted Budget includes an inter-fund
loan to the Water Fund from the Sewer Fund to provide bridge funding for the Water
Meter Installation Projects. This funding will help cover the expense of the meter
installations until the District is reimbursed from the Clean Water State Revolving Loan.
The attached Resolution No. 30161-1 7 requires the Water Fund to reimburse the Sewer
Fund, including interest, by June 30, 2021, when all remaining meter installations are
expected to be complete and the District has been completely reimbursed from the
loan funds. Interest on the $3 million principle will be paid at the same rate received by
the District on its funds invested in the California Local Agency Investment Fund (LAIF).
SCHEDULE: Loan effective upon Board approval
COSTS: Transfer of $3,000,000 to the Water Fund from the Sewer Fund
ACCOUNT NO: N/ A
BUDGETED AMOUNT AVAILABLE: NA
ATTACHMENTS: Resolution No. 3061-17
CONCURRENCE WITH REQUESTED ACTION:
GENERALMANAGER: YES £111 NO ____ _
CHIEF FINANCIAL OFFICER: YES ;J'1 ~B;_o ____ _
CATEGORY: Sewer
1
2
3
4
5
6
RESOLUTION NO. 3061-17
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
APPROVING A $3 MILLION LOAN FROM THE SEWER ENTERPRISE
FUND TO THE WATER ENTERPRISE FUND
WHEREAS, on May 18, 2017, the Board of Directors of the South Tahoe Public
Utility District adopted the Fiscal Year 2016/17 Water and Sewer Enterprise Fund
7
Budgets; and
8 WHEREAS, the adopted Fiscal Year 2016/17 Water and Sewer Enterprise Fund
9 Budgets include a transfer of $3 million from the Sewer Fund to the Water Fund to
10
11
provide bridge funding to assist with the financing of water meter installations; and
WHEREAS, the District's long-term financial forecast includes a $3 million
12 repayment of principle, from the Water Fund to the Sewer Fund in Fiscal Year 2021,
13 due by June 30, 2021; and
14 WHEREAS, on the same date as repayment of principle, an interest payment is
15 payable at a rate equal to the California Local Agency Investment Fund (LAIF) account
16 rate on the date of principle repayment. Interest at this rate accumulates for the entire
17 time the loan is outstanding; and
18 NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South
19
Tahoe Public Utility District that:
20
21
22
A loan from the Sewer Fund to the Water Fund in the amount of $3 million is
approved.
WE THE UNDERSIGNED, do hereby certify that the above and foregoing
resolution was duly and regularly adopted and passed by the Board of Directors of the
23 South Tahoe Public Utility District at a regular meeting duly held on the 1st day of June
24 2017, by the following vote:
25
26 AYES:
27 NOES:
28 ABSENT:
29
30
-83-
ATTEST:
1
2
3
4
5
6
7
8
9
Melonie Guttry, Clerk of the Board
Clerk of the Board
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28 Resolution No. 3061-17
Page2
29 June 1. 2017
30
-84-
Randy Vogelgesang, Board President
South Tahoe Public Utility District
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jone6
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 7h
TO: Board of Directors
FROM: Stephen Caswell, Senior Engineer
MEETING DATE: June 1, 2017
ITEM -PROJECT NAME: 2017 Ponderosa Waterline/Meter Installation Project
REQUESTED BOARD ACTION: Award project to the lowest responsive, responsible bidder,
Sierra Nevada Construction, Inc., in the amount of $1 ,164,007.
DISCUSSION: On April -20, 2017, five general contractors attended the mandatory pre-
bid meeting for the above project. This project includes new 6-inch and 12-inch
waterlines in the Ponderosa neighborhood, including water meter installations and fire
hydrants. The project will allow the District to abandon current undersized backyard
waterlines and relieve a hydraulic restriction from Sunset Well. The project is funded
through the Drinking Water State Revolving Loan Fund.
The District held a public opening of electronic b ids at the District offices on May 23,
2017, at 2:00 p.m . Two bids were received, ranging from $1, 164,007 to $1,444,828, as
detailed in the attached summary. The engineer's estimate for this project is $1,070,000.
Sierra Nevada Construction, Inc., is the apparent low bidder. Staff has reviewed the two
lowest bids for conformance with bidding requirements, including Disadvantaged
Business Enterprise (DBE) Good-Faith Effort. The summary of the bid review is attached.
Based on the bid results and subsequent review, staff recommends awarding the
contract for the project to Sierra Nevada Construction, Inc., in the amount of
$1, 164,007.
SCHEDULE: Award: June 1, 2017; Notice to Proceed: June 22, 2017; Construction:
June 22, 201 7 to October 15, 201 7
COSTS: $1, 164,007
ACCOUNT NO: 2029-7019I15WO 10
BUDGETED AMOUNT AVAILABLE: $1,200,000
ATTACHMENTS: Bid Results and Evaluation Summaries
CONCURRENCE WITH REQUESTED ACTION :
1
I
GENERAL MANAGER: YES 1(J/J4 NO -----
CHIEF FINANCIAL OFFICER: YES ~ NO /-as----
CATEGORY: Water
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date : May 23, 2017
To : Board Members, Richard H. Solbrig, Shannon Cotulla
From: Heidi C. Baugh, Contracts Administrator
Subject: 2017 Ponderosa Waterline/Meter Installation Project
At 2:00 o'clock on the afternoon of May 23, 2017 we received two (2) electronic bids via
PlanetBids for the above-referenced project. Bids ranged from $1, 164,007 to
$1,444,828. The engineer's estimate was approximately $1,070,000. A careful revievv
and analysis of the bids showed only minor deviations. See attached spreadsheet and
list of deviations for full breakdown of each bid.
Sierra Nevada Construction, Inc. is the apparent low bidder. Sierra Nevada
Construction, Inc. had no deviations.
I contacted the State Contractors License Board and was given the following
information:
License Number 593393 is current and active and expires 05/31/2018 .
The company is a corporation .
Sierra Nevada Construction, Inc. holds a Class A -General Engineering license.
I also contacted the California Department of Industrial Relations Contractor
Registration site and verified that Sierra Nevada Construction, Inc. is registered under
PWCR Number 1000000163.
South Tahoe Public Utility District• 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544 .6474 • Facsimile 530.541.0614
-87-
Bid Results for Project 2017 Poriderosa Waterline/Meter Installation Project
Issued on 04/07/2017; Bid on 5/23/2017
Y!!i1.2!. Sierra Nevada CQnl!truc tlon, MKD Cons truction, Inc. Item No. Descri11tion Measure QnN Inc.
Mobilizaton and demobilization (Note to exceed 10% of the
1 T otal Bid, excluding th is item) LS 1 $100 ,000 .00 $100 ,000.00 $123 ,000 .00 $123 .000.00
2 Erosion Control LS 1 $5.000 .00 $5 ,000.00 $24,000.00 $24,000.00
3 Groundwater Dewatering LS 1 $5 ,000 .00 $5 ,000.00 $15,750.00 $15 ,750.00
4 T ra ffic Control LS 1 $44.855 .00 $44,855.00 $30,000.00 $30,000 .00
5 Sheeting, Shoring and Bracing LS 1 $5,000 .00 $5 ,000.00 $10,500.00 $10,500 .00
6 12-lnch Water Ma in LF 1420 $130 .00 $184,600.00 $162.00 $230 ,040.00
7 6-lnch Water Main LF 1449 $100.00 $144,900.00 $115.00 $166 ,635.00
Subtotal $489,355.00 $599 ,925.00
Water Services
8 3/4" Single Service EA 11 $1 .800 .00 $19,800.00 $2 .925 .00 $32 ,175.00
9 1" Service for 3/4" Double EA 5 $2,100.00 $10 ,500.00 $2,950.00 $14,750.00
10 1" Single Service EA 15 $2,200.00 $33.000 .00 $2 ,950.00 $44,250.00
11 11/2" Service for 1" Double E A 3 $3 ,000 .00 $9 ,000 .00 $3,300.00 $9 ,900.00
12 1 1/2" Single Service EA 1 $2.900.00 $2 ,900.00 $3 ,300.00 $3 ,300.00
13 2" Single Service EA 1 $3,200 .00 $3,200.00 $3 ,900.00 $3 ,900 .00
14 3/4" Service Transfer EA 2 $2,400.00 $4,800.00 $1 ,650.00 $3 ,300.00
15 1" Service Transfer EA 1 $2 ,600.00 $2,600.00 $2 ,200 .00 $2 ,200.00
Subtotal S85,800.00 $113,775.00
Water Meters and Meter Pits
16 314" Base Meter Installation EA 34 $1.900.00 $64,600.00 $1 ,995.00 $67,830.00
17 1" Base Meter Installation EA 21 $2,200.00 $46 ,200.00 $2 ,250.00 $47,250.00
18 Add for 3/4" Traffic-rate Installation EA 3 $2,000.00 $6 ,000.00 $550.00 $1 ,650.00
19 Add for 1" Traffic-ra ted Installation EA 1 $2,000 .00 $2.000.00 $625.00 $625.00
20 1 1/2" Traffic-rated Meter Installation EA 1 $5,800 .00 $5 ,800.00 $4,700.00 $4 ,700 .00
2 1 Add for Increased Excavation Depth -61" to 76 " Deep EA 4 $500 .00 $2,000.00 $500 .00 $2 ,000.00
22 Add for Increased Exc avation Depth -77 " to 96" Deep EA 2 $500 .00 $1.000.00 $840 .00 $1,680.00
Subtotal $127,600.00 $125,735.00
Water Servic e Valve Replacement
23 3/4" Sinale Service EA 5 $1.000.00 $5,000.00 $375.00 $1,875.00
24 1" Sina le Service EA 3 $1.100 .00 $3 ,300.00 $500.00 $1,500.00
25 3/4" Double Service EA 3 $1,700.00 $5 ,100.00 $725.00 $2 ,175.00
26 Fi re Hydrants EA 8 $8,700.00 $69 .600.00 $10 ,000 .00 $80,000 .00
27 Abandan and Salvage Fire Hydrant EA 3 $1,800 .00 $5,400.00 $2 ,300 .00 $6 .900.00
Subtotal $88,400.00 $92 ,450.00
lntertles
28 Sunset Dr. (Sheet P1 Sta 1 +04) LS 1 $5,000.00 $5.000.00 $6 ,250.00 $6,250.00
29 Sunset Dr. & Conestoga St. (Sheet P2 Sta 2+89) LS 1 $26 ,000.00 $26 ,000.00 $23 ,000.00 $23 ,000 .00
30 Sunset Dr. & Ponderosa St. (Sheet P3 Sta 5+87) LS 1 $19.000 .00 $19.000.00 $19 ,250.00 $19 ,250,00
31 Ponderosa St. & Lodi Ave. (Sheet P4 Sta 10+27) LS 1 $23.000.00 $23,000 .00 $18 ,500.00 $18 ,500.00
32 Lodi Ave. & Lake Tahoe Blvd. (Sheet PS Sta 15+20+/-} LS 1 $53,000 .00 $53.000 .00 $64,000.00 $64,000.00
33 Conestoga St. & Camstock Wy (Sheet P7 Sta 5+29} LS 1 $14,000.00 $14,000.00 $1,300.00 $1,300.00
34 Ponderosa St. & Silver Dollar Ave. {Sheet P10 Sta 8+06) LS 1 $10.000 .00 $10.000.00 $7 ,600.00 $7,600 .00
35 Silver Dollar Ave . & Conestoga St. {Sheet P10 Sta 11+20) LS 1 $19.000.00 $19,000.00 $17,000.00 $17,000.00
36 Abandon in place water mains and valves EA 6 $1.800.00 $10,800.00 $2 ,600.00 $15 ,600 .00
37 2" Trench Patch SF 11718 $4.00 $46,872.00 $12.00 $140 ,616 .00
38 2" Mill and Overlay SF 47870 $2.00 $95,740.00 $3 .10 $148 .397.00
39 3" Misc. Patch Paving SF 22 $20.00 $440 .00 $65 .00 $1 .430.00
40 Unknown Conditions LS 1 $50 .000.00 $50 ,000.00 $50 ,000 .00 $50.000 .00
Subtotal $372,852.00 $512,943.00
TOTAL $1 ,164,007.00 $1 ,444,828.00
-88-
2017 Ponderosa Waterline/Meter Installation Project
Bid Opening: 5/23/2017 at 2:00 o'clock p.m.
Deviations and informati on gathered during bid analysis of the two bids:
Sierra Nevada Construction. Inc .:
• There were no deviations.
MKG Construction. Inc.
• List of Subcontractors was not filled out completely. No license number was
provided for one of the subcontractor, Mapca Surveys out of Reno. After
some digging I was able to confirm that they are licensed with the California
Board of Professional Engineers and Land Surveyors. I was also able to
confirm that they are registered with the California Department of Industrial
Relations (DIR) PWC. The second subcontractor, Tully Consulting Group has
a current license registered with the California Board of Professional
Engineers and Land Surveyors, but I was not able to find them in the
California DIR PWC database search.
-89-
2017 Ponderosa Waterline/Meter Installation Project
Contractor's List of Subcontractors : Equipment/Material , Suppl ier/Manufacturer
Si erra Nev ada Cons t ruc t ion Inc '• .
Description of Work Subcon t ractors Name 1 Address 1
License & DIR Reaistra tion Numbers
None . None.
Named Eauioment/Ma terial Suonlier/Manufacturer List:
Equipment/Material Suoolier/Manufactu rer
Aggregate Base Material for paved areas Bing Materials/Bing Materials
Asphalt Mixes for paved areas SNC/SNC
Concrete and grout mixes Sierra Tahoe Ready Mix/Sierra Tahoe Ready Mix
A~:igregate base for pipe bedding Bing Materials/Bing Materials
Import Soil Bing Materials/Bing Materials
Piping WNS C900 Vin lytec h/HDPE I Centennial
Pipe Fittings Western Nevada Supply DI-Tyler I Brass-Ford
-
Gate Valves Western Nevada Supply/Mueller
Valve Boxes Western Nevada Supply/Old Castle
Fire Hydrants Western Nevada Suooly/Mueller
Meter Pits/Boxes Western Nevada Suooly/Mueller
Water Service Valves Western Nevada Supply/Ford
Revegetation Materials NIA I NIA
MKD Construc t ion , Inc.
Descript ion of Work Subcont ractors Name 1 Address 1
License & DIR Regis t ration Numbe rs
Surveying . 005% Mapca Surveys, Inc .
#C7954; CA DIR(PWC)#1000019358 580 Mount Rose Street
Reno, NV 89509
Engineering .002% Tully Consulting Group
#C64354; CA DIR (PWC)# Not Found. 1650 N. Lincoln St., #A
Dixon, CA 95620
Named Eauioment/Mate rial Suoolier/Manu facturer Lis t:
Equipment/Material Supplier/Manufacturer
Aggregate Base Material for paved areas Cinderlite/Cinderlite
Asphalt Mixes for paved areas Tahoe Asphalt/Tahoe Asphalt
Concrete and grout mixes Sierra Tahoe Ready Mix/Sierra Tahoe Ready Mix
Aggregate base for pipe bedding Cinderlite/Cinderlite
Import soil F&B Construction/F&B Construction
Piping WNS-C900-Vinyltech/HDPE-Centennial
Pipe Fittings Western Nevada Supply/DI-Tyler/Brass-Ford
Gate Valves Western Nevada Supply/Mueller
Valve Boxes Western Nevada Supply/Old Castle
Fire Hydrants Western Nevada Supply/Mueller
Meter Pits/Boxes Western Nevada Supply/Mueller
Water Service Valves Western Nevada Supply/Ford
Reveg materials Comstock Seed/Comstock Seed
1
-90-
PAYMENT OF CLAIMS
FOR APPROVAL
June 1, 2017
Payroll 5/23/2017
Total Payroll
ADP & Insight eTools
AFLAC/WageWorks claims and fees
BBVA Compass Bank
BHFS legal services
CDS -health care payments
Total Vendor EFT
Accounts Payable Checks-Sewer Fund
Accounts Payable Checks-Water Fund
Total Accounts Payable
Grand Total
Payroll EFTs & Checks
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
CHK
CHK
CA Employment Taxes & W/H
Federal Employment Taxes & W/H
CalPERS Contributions
Empower Retirement-Deferred Comp
Stationary Engineers Union Dues
CDHP Health Savings (HSA)
Retirement Health Savings
United Way Contributions
Employee Direct Deposits
Employee Garnishments
Employee Paychecks
Total
-91-
5/23/2017
19,613.44
107,076.92
65,252.15
19,059.38
2,516.75
1, 183.09
0.00
181.00
241,760.70
1, 104.45
1,909.64
459,657.52
459,657.52
459,657.52
4,139.56
1,242.99
0.00
0.00
6,219.14
11,601.69
1,098,680.61
198,406.11
1,297,086.72
1,768,345.93
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code Amount Check Num ~
A-1 CHEMICAL INC GEN &ADMIN JANIT/SUPPLY INV 1000 -0422 418 .73
Check Total : 418.73 AP-00095906 MW
A-L SIERRA WELDING PRODUCTS HEAVY MAINT EXPORT/FRCE MAIN 1004-6047 138.96
Check Total: 138 .96 AP-00095907 MW
ABBONDANDOLO,FRANK UNDERGROUND REP TRAVEUMEETINGS 2001 -6200 197 .00
Check Total: 197.00 AP-00 095908 MW
ALLIANT INSURANCE SVCS INC GEN & ADMIN INSURANCE PPD 1000 -0301 1,000 .00
ALLIANT INSURANCE SVCS INC GEN &ADMIN INSURANCE PPD 2000 -0301 1,000 .00
Check Total : 2 000.QO A P-00 095909 MW
ALPEN SIERRA COFFEE GEN &ADMIN OFC SUPPLY ISSUE 1000 -6081 175 .00
Check Total : 175.00 AP-00095910 MW
AMERIPRIDE UNIFORM SERVICES GEN &ADMIN UNIFORM PAYABLE 1000-2518 1,231.89
Check Total: 1,231 .89 AP-00095911 MW
AT&T/CALNET 3 GEN &ADMIN TELEPHONE 1000 -6310 19.74
iAT&T/CALNET 3 PUMPS TELEPHONE 1002 -6310 61.47
\0
~T&T/CALNET 3 OPERATIONS TELEPHONE 1006-6310 36 .16
AT& T/CALNET 3 GEN &ADMIN TELEPHONE 2000 -6310 19.74
AT&T/CALNET 3 PUMPS TELEPHONE 2002 -6310 23.89
Check Total : 161 .00 AP-00095912 MW
AXELSON IRON SHOP ENGINEERING -DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029-8161 -DVRllP 1,287.61
Check Total: 1,287.61 AP-00095913 MW
BAGINSKI, COLE OPERATIONS TRAVEUMEETINGS 1006 -6200 122 .68
BAGINSKI, COLE OPERATIONS DUES/MEMB/CERT 1006 -6250 140.00
Check Total : 262 .6!;! A P-00095914 MW
BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 1022 -4405 116 .00
BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 2022 -4405 116 .00
Check Total : 232.00 AP-00095915 MW
BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006 -6652 2,219.42
Check Total: 2,219.42 AP-00095916 MW
BEST BEST & KRIEGER LLP HUMAN RESOURCES PERSONNEL LEGAL 1022 -4445 123 .75
BEST BEST & KRIEGER LLP HUMAN RESOURCES PERSONNEL LEGAL 2022 -4445 123.75
User : THERESA -Theresa Sherman Page: Current Date: 05 /24 /20 17
Report : BK: Payment of Claims Report (With RV) V2 <1.03> Current T i me: 16 :38 :16
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code Amount Check Num ~
Check Total: 247 .50 AP..()0095917 MW
BING MATERIALS ENGINEERING -TK SWRLN FAILURE TK SWRLN BREAK 1029 -7033 -TK1BRK 1,055 .92
BING MATERIALS UNDERGROUND REP PIPE/CVRS/MHLS 2001 -6052 2,647 .92
Check Total: 370H1 AP-00095918 MW
BLUE RIBBON TEMP PERSONNEL OPERATIONS EMRGNCY RET/BAS 1006 -6040 1,328.58
BLUE RIBBON TEMP PERSONNEL ENGINEERING CONTRACT SERVICE 1029 -4405 1,026 .60
BLUE RIBBON TEMP PERSONNEL ENGINEERING -TK SWRLN FAILURE TK SWRLN BREAK 1029 -7033 -TK1BRK 205 .32
BLUE RIBBON TEMP PERSONNEL ENGINEERING -LPPS PWRICTRLS LPPS PWRJCTR UPG 1029 -8330 -LPPOWR 136 .88
BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 1037 -4405 437 .92
BLUE RIBBON TEMP PERSONNEL FINANCE CONTRACT SERVICE 1039 -4405 27 .94
BLUE RIBBON TEMP PERSONNEL ENGINEERING CONTRACT SERVICE 2029 -4405 889.72
BLUE RIBBON TEMP PERSONNEL ENGINEERING -2017 METERS PH3 METERS PH 3 2029 -8760 -16W003 479 .08
BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 2037 -4405 437.92
BLUE RIBBON TEMP PERSONNEL FINANCE CONTRACT SERVICE 2039 -4405 27 .95
Check Total: 4,997 .~1 AP-00095919 MW
,BSK ASSOCIATES LABORATORY POSTAGE EXPENSES 1007 -4810 38 .00
~SK ASSOCIATES LABORATORY MONITORING 1007 -6110 570.00
I
BSK ASSOCIATES LABORATORY POSTAGE EXPENSES 2007 -4810 38 .00
BSK ASSOCIATES LABORATORY MONITORING 2007-6110 570 .00
Check Total: 1 216 .00 AP-00095920 MW
BURGHARD, BARRETT UNDERGROUND REP TRAVEL/MEETINGS 2001 -6200 197 .00
Check Total: 197.00 AP-0009 5 92 I MW
CASHMAN EQUIPMENT EQUIPMENT REP AUTOMOTIVE 1005 -6011 -815.34
CASHMAN EQUIPMENT EQUIPMENT REP GENERATORS 1005 -6013 10,447 .70
Check Total : 9 632 .36 AP-0009 5922 MW
CDS GROUP HEAL TH GEN &ADMIN DENTAL SLF INS 1000 -2536 638.00
Check Total: 6~8 .0Q AP-00095923 MW
CDW-G CORP INFORMATION TECH STRAT PLAN l/U 2037 -8767 345 .96
Check Total: ~45 .96 AP-00095924 MW
CITY OF SOUTH LAKE TAHOE ENGINEERING -2017 LG WTR MTRS 17 HYD MTR REP 2029 -8860 -17W002 6,015.00
Check Total: §,Q15 .00 A P-00095925 MW
CLOSE , JAMES GEN &ADMIN UB SUSPENSE 1000 -2002 148 .77
User: THERESA -Theresa Sherman Page : 2 Current Date: 05 /24 /2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 16 :38:16
PAYMENT OF CLAIMS
Vendor Name Depactment l ec2i ~ame Description Acct# I Pmj Code Amount Check Num ~
CLOSE, JAMES GEN &ADMIN UB SUSPENSE 2000-2002 148 .77
Check Total: 297 .54 AP-0009592 6 MW
CRAVEN LOGGING COMPANY PUMPS PUMP STATIONS 1002 -6051 3,000 .00
Check Total: 3,0Q0 .00 AP-00095927 MW
CSAC-EIA HUMAN RESOURCES CONTRACT SERVICE 1022-4405 420 .66
CSAC-EIA HUMAN RESOURCES CONTRACT SERVICE 2022 -4405 420 .66
Check Total : 841 .32 AP-00095928 MW
CWEA UNDERGROUND REP DUES/MEMB/CERT 2001 -6250 83 .00
Check Total : §;j .QO AP-000959 29 MW
DIY HOME CENTER HEAVY MAINT PUMP STATIONS 1004 -6051 106 .63
DIY HOME CENTER HEAVY MAINT SHOP SUPPLIES 1004 -6071 19 .37
Check Total: 126 .00 AP-000959 30 MW
OMV RENEWAL WATER REUSE SUPPLIES 1028 -6520 25 .00
Check Total : 25 .00 AP-00095931 MW
EMPLOYMENT DEVELOPMENT DEPT UNDERGROUND REP UNEMPLOYMENT INS 1001 -4303 497.98
~MPLOYMENT DEVELOPMENT DEPT INFORMATION TECH UNEMPLOYMENT INS 1037 -4303 3,150 .00
iMPLOYMENT DEVELOPMENT DEPT UNDERGROUND REP UNEMPLOYMENT INS 2001 -4303 1,040.00
EMPLOYMENT DEVELOPMENT DEPT INFORMATION TECH UNEMPLOYMENT INS 2037 -4303 3, 150 .00
Check Total: 7,837.98 AP-00095932 MW
ENS RESOURCES INC PUBLIC OUTREACH CONTRACT SERVICE 1027 -4405 3,521 .00
ENS RESOURCES INC PUBLIC OUTREACH CONTRACT SERVICE 2027 -4405 3,521.00
Check Total : 7,042.QO AP-00095933 MW
ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 1007 -4760 1,085 .56
Check Total : 1,Q~5 .5§ AP-00095934 MW
EUROFINS EATON ANALYTICAL INC LABORATORY -SOY GRNDWATER MONITORING 2007 -6110 -15W009 150.00
Check Total : 150 ,0Q AP-00095935 MW
EVOQUA WATER TECHNOLOGIES LLC LABORATORY SERVICE CONTRACT 1007 -6030 40.49
EVOQUA WATER TECHNOLOGIES LLC LABORATORY SERVICE CONTRACT 2007 -6030 40 .50
Check Total: 80 .99 AP-00095936 MW
FARR CONSTRUCTION GEN & ADMIN -AERATION BAS IN 2 CONST RETAINAGE 1000 -2605 -AB2RHB -32 ,903 .69
FARR CONSTRUCTION ENGINEERING -AERATION BASIN 2 AB2 REHAB 1029 -7024 -AB2RHB 329,036 .96
User: THERESA -Theresa Sherman Page: 3 Current Date: 05/24 /2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 16 :38:16
PAYMENT OF CLAIMS
Vendor Name Pepartment I Proj Name Description Acct# I Proj Code Am2lm.l Check Num ~
Check Total: 2~§ 133.27 AP -00095937 MW
FERGUSON ENTERPRISES INC HEAVY MAINT FILTER EQ/BLDG 1004 -6023 100.49
FERGUSON ENTERPRISES INC ENGINEERING -FLL WS #4 FLL WS#4 1029 -7032-FLWS4 3,330 .74
FERGUSON ENTERPRISES INC ENGINEERING -TK SWRLN FAILURE TK SWRLN BREAK 1029 -7033-TK1BRK 7 .78
Check Total: ~ !l~~.Q1 AP -00095938 MW
FEWX, JACOB GEN &ADMIN UB SUSPENSE 1000 -2002 4 .53
FEWX, JACOB GEN &ADMIN UB SUSPENSE 2000 -2002 34 .98
Check Total : ~9 .51 AP-00095939 MW
FGL ENVIRONMENTAL LABORATORY MONITORING 1007-6110 100 .00
FGL ENVIRONMENTAL LABORATORY -SOY GRNDWATER MONITORING 2007 -6110 -15W009 145.00
Check Total: 245 .00 AP-00095940 MW
FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007-4760 89.78
FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007 -4760 89.77
Check Total: 179 .55 A P-00095941 MW
FLYERS ENERGY LLC GEN &ADMIN GASOLINE INV 1000 -0415 3,360.58
FLYERS ENERGY LLC GEN &ADMIN
""
DIESEL INVENTORY 1000 -0416 1,328.13
IJl Check Total : I 4 .688 .71 AP-00095942 MW
GARON , KIM FINANCE TRAVEUMEETINGS 1039 -6200 42 .60
GARON , KIM FINANCE TRAVEL/MEETINGS 2039 -6200 42 .60
Check Total: 85 .20 AP-00095943 MW
GOLDEN SOFTWARE LLC ENGINEERING MAPPING 1029 -4420 489 .50
GOLDEN SOFTWARE LLC ENGINEERING MAPPING 2029 -4420 489.50
Check Total: 979 .00 AP-00095944 MW
GOLIGOSKI , BRENT ENGINEERING TRAVEUMEETINGS 1029 -6200 387 .56
GOLIGOSKI , BRENT ENGINEERING TRAVEUMEETINGS 2029 -6200 387 .56
Check Total : 775 .12 AP-00095945 MW
GONZALES , CHARLES R GEN &ADMIN UB SUSPENSE 1000 -2002 3,240 .90
Check Total : 3 24Q 9Q AP-00095946 MW
GOVINVEST FINANCE CONTRACT SERVICE 1039 -4405 1,187 .50
GOVINVEST FINANCE SERVICE CONTRACT 1039 -6030 2,850 .00
GOV INVEST FINANCE CONTRACT SERVICE 2039 -4405 1,187 .50
User: THERESA -Theresa Shennan Page: 4 Current Date: 05/24/2017
Report : BK: Payment of Claims Report (With RV) V2 <l.03> Current Time: 16 :38 :16
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code AmQYnt Check Num ~
GOVINVEST FINANCE SERVICE CONTRACT 2039 -6030 2 ,850.00
Check Total : 8,075 .00 AP-00095947 MW
GRAF, M GEN &ADMIN UB SUSPENSE 1000 -2002 187.45
GRAF, M GEN &ADMIN UB SUSPENSE 2000 -2002 187.46
Check Total: 374.91 AP-0009 59 48 MW
GRAINGER ELECTRICAL SHOP SECONDARY EQUIP 1003-6022 161 .14
Check Total : 161 .14 AP-00095949 MW
GREAT BASIN UNIFED AIR POLL CTRL DISlWATER REUSE REGL TRY OP PRMTS 1028 -6650 175 .00
Chec k Total: 17~.00 AP-00095950 MW
GUTTRY, MELONIE ADMINISTRATION TRAVEL/MEETINGS 1021 -6200 34 .50
GUTTRY, MELONIE ADMINISTRATION TRAVEL/MEETINGS 2021 -6200 34.50
Check Total: 69.00 AP-000 95951 MW
HD SUPPLY WHITE CAP UNDERGROUND REP INFIL TRTNllNFLOW 1001 -6055 538.64
Check Total : 538 .64 AP-00095 952 MW
HOR ENGINEERING INC ENGINEERING -AERATION BASIN 2 AB2 REHAB 1029 -7024 -AB2RHB 793 .33
I Check Total: 793 .33 AP-00095953 MW
\0
~UGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 1022 -6030 65.47
HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 1038 -6030 16.67
HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 2022 -6030 65 .47
HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 2038 -6030 16 .67
Check Total: 16~.28 AP-00095954 MW
HILTON, STANLEY CUSTOMER SERVICE -WTR CONS PROG WTR CONS EXPENSE 2038 -6660 -WCPROG 200.00
Check Total : 2QQ .OO AP-00095955 MW
INFOSEND INC PUBLIC OUTREACH PRINTING 1027 -4920 1,690.71
INFOSEND INC CUSTOMER SERVICE POSTAGE EXPENSES 1038 -4810 2,944 .23
INFOSEND INC CUSTOMER SERVICE PRINTING 1038 -4920 1,371 .12
INFOSEND INC CUSTOMER SERVICE SERVICE CONTRACT 1038 -6030 249 .70
INFOSEND INC PUBLIC OUTREACH PRINTING 2027 -4920 1,690 .71
INFOSEND INC CUSTOMER SERVICE POSTAGE EXPENSES 2038 -4810 2,944.23
INFOSEND INC CUSTOMER SERVICE PRINTING 2038 -4920 1,371 .11
INFOSEND INC CUSTOMER SERVICE SERVICE CONTRACT 2038-6030 249 .70
User: THERESA -Theresa Sherman Page: 5 Current Date: 05 /24 /2 017
Report: BK: Payment of Claims Report (With RV ) V2 <1.03> Current Time: 16:38:1 6
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code Amount Check Nurn ~
Check Total: 12 ,511 .51 AP -00095956 MW
J&L PRO KLEEN INC FINANCE JANITORIAL SERV 1039 -6074 1,603.50
J&L PRO KLEEN INC FINANCE JANITORIAL SERV 2039 -6074 1,603 .50
Check Total : 3,2QZ.OO AP -00095957 MW
KIMBALL MIDWEST HEAVY MAINT SHOP SUPPLIES 1004 -6071 1,119 .14
KIMBALL MIDWEST EQUIPMENT REP SHOP SUPPLIES 1005 -6071 76 .15
KIMBALL MIDWEST EQUIPMENT REPAIR SHOP SUPPLIES 2005 -6071 76.14
Check Total : 1,;m,43 AP-00095958 MW
LIBERTY UTILITIES GEN &ADMIN ELECTRICITY 1000 -6330 82 ,501 .60
LIBERTY UTILITIES GEN &ADMIN ST LIGHTING EXP 1000 -6740 1,712 .26
LIBERTY UTILITIES GEN &ADMIN ELECTRICITY 2000 -6330 25,073 .73
Check Total : 109,287.59 AP-00095959 MW
LILL Y'S TIRE SERVICE INC HEAVY MAINT MOBILE EQUIP 1004-6012 59 .54
Check Total : 1,i~.54 AP-0009 5960 MW
MALLORY SAFETY & SUPPLY LLC GEN &ADMIN SHOP SUPP INV 1000 -0421 110.93
I Check Total :
\0
l 1Q .93 AP-00095 961 MW
~C MASTER CARR SUPPLY CO ENGINEERING -FLL VVS #4 FLL VVS #4 1029 -7032 -FL VVS4 4 ,908.80
Check Total : ~.~Q8 ,80 AP-00095962 MW
METRO OFFICE SOLUTIONS GEN &ADMIN OFFICE INVENTORY 1000 -0428 1,816 .38
METRO OFFICE SOLUTIONS GEN &ADMIN OFC SUPPLY ISSUE 1000 -6081 27.15
METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 1029-4820 6.84
METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPLIES 1039 -4820 176 .49
METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 2029 -4820 6 .83
Check Total : 2 Q3~.69 AP-00095963 MW
MME MUNICIPAL MAINTENANCE EQUIPMENT REP REPL TRK 12 1005 -8711 376,705.53
Check Total : 3Z§,7 05 .53 AP-00095964 MW
NEVADA DIVISION OF FORESTRY WATER REUSE CONTRACT SERVICE 1028 -4405 2,500.68
Check Total : 21,i00 .68 AP-00095965 MW
NEVADA SYS HIGHER ED,Regents ENGINEERING -GRDWTR MODEL UPD CONTRACT SERVICE 2029 -4405 -15W003 47,605 .12
NEVADA SYS HIGHER ED.Regents ENGINEERING -SOY GRNDWATER WELLS 2029 -6050 -15W009 14,358.83
Check Total : 6 1.963.95 AP-00095966 MW
Use r : THERESA - Theresa Sherman Page: 6 Current Date: 05 /24/2017
Report: B K : Pay ment of Claims Report (With RV) V2 <1.03> Current Time: 16:38:16
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code Am..!mn1 Check ~um Tum
NORTHWEST HYD CONSULT INC ENGINEERING -TALLAC SWR XNG TAL CRK SW CRSNG 1029 -7014 -TLCXNG 275.49
NORTHWEST HYD CONSULT INC ENGINEERING -TRUCKEE MARSH TR CRK RESTORE 1029 -8426 -TMSFPP 930 .20
Check Total: 1 205 .69 AP-00095967 MW
NOVAK, KERRY & CYNTHIA GEN &ADMIN UB SUSPENSE 1000 -2002 130.04
NOVAK, KERRY & CYNTHIA GEN &ADMIN UB SUSPENSE 2000 -2002 130 .04
Check Total: 260 08 AP-00095968 MW
OUTSIDE TELEVISION PUBLIC OUTREACH -PR EXP-EXTERNAL PUB RELATIONS 1027 -6620 -PREEXT 1,005.50
OUTSIDE TELEVISION PUBLIC OUTREACH -PR EXP-EXTERNAL PUB RELATIONS 2027 -6620 -PREEXT 1,005.50
Check Total: 2 ,Q11 .00 AP-00095969 MW
PAC MACHINE CO HEAVYMAINT MOBILE EQUIP 1004 -6012 1,228 .35
PAC MACHINE CO EQUIPMENT REP GENERATORS 1005 -6013 14,405.66
PAC MACHINE CO ENGINEERING -TK SWRLN FAILURE TK SWRLN BREAK 1029 -7033 -TK1BRK 19,323.12
Check Total: 34 !!:iz.13 AP-00095970 MW
PRAXAIR 174 HEAVY MAINT EXPORTIFRCE MAIN 1004 -6047 81.66
PRAXAIR 174 ENGINEERING -TK SWRLN FAILURE TK SWRLN BREAK 1029 -7033 -TK1BRK 5.67
I Check Total: 87.33 AP-00095971 MW
ID
~ED WING SHOE STORE UNDERGROUND REP SAFETY/EQUIP/PHY 2001 -6075 247 .28
Check Total: 247 .28 AP-00095972 MW
RENO GAZETTE-JOURNAL HUMAN RESOURCES ADSILGL NOTICES 1022 -4930 313 .60
RENO GAZETTE-JOURNAL HUMAN RESOURCES ADS/LGL NOTICES 2022 -4930 313.59
RENO GAZETTE-JOURNAL ENGINEERING -WTRLN PONDEROSA WTRLN, PONDEROSA 2029 -7019 -15W010 367.00
RENO GAZETTE-JOURNAL ENGINEERING -2017 METERS PH3 METERS PH 3 2029 -8760 -16W003 367.00
Check Total : 1,361 .19 AP-00095973 MW
SACRAMENTO BEE, THE ENGINEERING -WTRLN PONDEROSA WTRLN , PONDEROSA 2029 -7019 -15W010 1,188.76
SACRAMENTO BEE, THE ENGINEERING -2017 METERS PH3 METERS PH 3 2029 -8760 -16W003 1,180.10
Check Total: 2,3 §f!.86 AP-00095974 MW
SCHLANGE, PAUL WATER REUSE TRAVEL/MEETINGS 1028 -6200 132 .68
Check Total: 132 .68 AP-00095975 MW
SHERMAN , THERESA ADMINISTRATION INCNTV & RCGNTN 1021 -6621 47 .15
SHERMAN, THERESA ADMINISTRATION INCNTV & RCGNTN 2021 -6621 47 .14
Check Total : 94 .29 AP-000959 76 MW
User: THERESA -Theresa Sherman Page: 7 Current Date: 05 /24 /2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 16:38:16
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code AmQ.!!fil Check Num b'M
SHIELDS HARPER & CO INC WATER REUSE GROUNDS & MNTC 1028 -6042 1,421 .88
Check Total : 1 ,421 .88 AP-00095977 MW
SIERRA CHEMICAL CO OPERATIONS HYPOCHLORITE 1006 -4755 3 ,012 .96
Check Total: 3 Q12 .96 AP-00095978 MW
SIERRA ECOTONE SOLUTIONS ENGINEERING -2017 HYDRNT-SIER 2017 HYDRNTS 4" 2029 -7029-17W001 3 ,133.64
Check Total : 3 133 .64 A P-00 0959 79 MW
SIERRA SPRINGS PUMPS SUPPLIES 1002 -6520 35 .74
SIERRA SPRINGS WATER REUSE SUPPLIES 1028 -6520 35.74
SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 1038 -6520 18.41
SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 2038 -6520 18.40
Check Total : 1Q!;l .29 A P-00095 98 0 MW
SILVER STATE ANALYTICAL LAB LABORATORY -IND CRK RES MONT POSTAGE EXPENSES 1007 -4810 -INDIAN 258.00
Check Total: 258.00 AP-00095981 MW
SILVER STATE INTERNATIONAL INC EQUIPMENT REP AUTOMOTIVE 1005-6011 700.00
SILVER STATE INTERNATIONAL INC EQUIPMENT REPAIR AUTOMOTIVE 2005 -6011 475 .00
I Che ck Total: 1 175.00 AP-000 9598 2 MW
~
~OUTHWEST GAS GEN &ADMIN NATURAL GAS 1000 -6350 45 .34
SOUTHWEST GAS GEN & ADMIN NATURAL GAS 2000 -6350 156.30
Check Total : 2Q1 .64 AP-0009 5983 MW
SUNRISE ENGINEERING INC ENGINEERING -DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029 -8161 -DVRllP 318 .00
Check Total: ~18.00 AP-000 9598 4 MW
SWRCB PUMPS DUES/ME MB/CERT 2002 -6250 90 .00
Check Total : 90 .00 AP-00095985 MW
SWRCB UNDERGROUND REP DUES/MEMB/CERT 2001 -6250 60 .00
Check Total: §0 .QO AP-00095986 MW
TAHOE MOUNTAIN NEWS PUBLIC OUTREACH -PR EXP-EXTERNAL PUB RELATIONS 1027 -6620 -PREEXT 137 .50
TAHOE MOUNTAIN NEWS PUBLIC OUTREACH -PR EXP-EXTERNAL PUB RELATIONS 2027 -6620 -PREEXT 137 .50
Check Total: 275 .00 AP-00095 987 MW
TAHOE PARADISE CHEVRON UNDERGROUND REP DIESEL 2001 -4620 69.18
Chec k Total: §9 .]8 AP-000 95988 MW
THOMAS HAEN CO INC GEN & ADMIN -DVR IRRIG IMPRVS CONST RETAINAGE 1000 -2605 -DVRllP -6 ,830 .12
User: THERESA -Theresa Sherman Page: 8 Current Date: 05 /24/20 17
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 16:38 :16
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code Amount Check N!.!m ~
THOMAS HAEN CO INC ENGINEERING -DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029 -8161 -DVRllP 198 ,061 .04
Check Total : 191,230 .92 AP-000 95 989 MW
US BANK CORPORATE GEN &ADMIN SUPPLIES 1000-6520 40 .60
US BANK CORPORATE UNDERGROUND REP PIPE/CVRS/MHLS 1001 -6052 10.00
US BANK CORPORATE PUMPS DIESEL 1002-4620 89.37
US BANK CORPORATE PUMPS STANDBY ACCOMODA 1002-6083 283.64
U S BANK CORPORATE ELECTRICAL SHOP PUMP STATIONS 1003 -6051 -170 .71
US BANK CORPORATE ELECTRICAL SHOP SHOP SUPPLIES 1003 -6071 132 .18
US BANK CORPORATE EQUIPMENT REP -BLOWER REPAIRS GENERATORS 1005-6013-SNWSBF 5,579.41
US BANK CORPORATE EQUIPMENT REP SHOP SUPPLIES 1005 -6071 5 .60
US BANK CORPORATE OPERATIONS LAB SUPPLIES 1006 -4760 261 .92
US BANK CORPORATE OPERATIONS OFFICE SUPPLIES 1006 -4820 56 .22
US BANK CORPORATE OPERATIONS SAFETY/EQUIP/PHY 1006 -6075 247.83
US BANK CORPORATE OPERATIONS TRAVEL/MEETINGS 1006 -6200 688 .66
US BANK CORPORATE OPERATIONS SUPPLIES 1006 -6520 17.48
1U S BANK CORPORATE LABORATORY LAB SUPPLIES 1007 -4760 10 .79
I-'
dJ S BANK CORPORATE LABORATORY SAFETY/EQUIP/PHY 1007 -6075 61.65
0
IU S BANK CORPORATE LABORATORY DUES/MEMB/CERT 1007 -6250 10 .00
US BANK CORPORATE BOARD OF DIR TRAVEL/MEETINGS 1019-6200 3 .00
U S BANK CORPORATE ADMINISTRATION OFFICE SUPPLIES 1021 -4820 25 .90
US BANK CORPORATE ADMINISTRATION -GRAND RSDNC LT TRAVEL/MEETINGS 1021 -6200 -GRCLTO 476.44
US BANK CORPORATE ADMINISTRATION TRAVEL/MEETINGS 1021 -6200 427.42
US BANK CORPORATE ADMINISTRATION SUPPLIES 1021 -6520 2 1 .96
U S BANK CORPORA TE ADMINISTRATION INCNTV & RCGNTN 1021 -6621 132.18
US BANK CORPORATE HUMAN RESOURCES ADS/LGL NOTICES 1022-4930 475 .00
US BANK CORPORATE HUMAN RESOURCES SAFETY PROGRAMS 1022 -6079 170.63
US BANK CORPORATE HUMAN RESOURCES TRAVEL/MEETINGS 1022 -6200 44 .50
US BANK CORPORATE HUMAN RESOURCES PERSONNEL EXPENS 1022 -6670 144 .10
US BANK CORPORATE WATER REUSE OFFICE SUPPLIES 1028 -4820 20 .32
US BANK CORPORATE WATER REUSE GROUNDS & MNTC 1028-6042 288.67
US BANK CORPORATE WATER REUSE SMALL TOOLS 1028 -6073 102 .75
U S BANK CORPORA TE WATER REUSE TRAVEL/MEETINGS 1028 -6200 260 .32
User: THERESA -Theresa Sherman Page: 9 Current Date: 05 /24 /2017
Report: BK: Payment of Claim s Report (With RV) V2 <l.03> Current Time: 16:38 :16
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# l Proj Code Arl!..rul.!!! Check Num h'.Rll.
US BANK CORPORATE ENGINEERING SHOP SUPPLIES 1029 -6071 907 .83
US BANK CORPORATE ENGINEERING TRAVEL/MEETINGS 1029-6200 290 .26
US BANK CORPORATE ENGINEERING DUES/ME MB/CERT 1029 -6250 312 .00
US BANK CORPORATE ENGINEERING -TK SWRLN FAILURE TK SWRLN BREAK 1029 -7033 -TK1BRK 268.40
US BANK CORPORATE INFORMATION TECH OFFICE SUPPLIES 1037 -4820 336 .79
US BANK CORPORATE INFORMATION TECH DIST .COMP SPPLIS 1037 -4840 21 .00
US BANK CORPORATE INFORMATION TECH SERVICE CONTRACT 1037 -6030 25 .00
US BANK CORPORATE INFORMATION TECH TRAVEL/MEETINGS 1037 -6200 107 .88
US BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 1038 -4820 5.45
US BANK CORPORATE CUSTOMER SERVICE TRAVEL/MEETINGS 1038 -6200 108 .39
U S BANK CORPORA TE FINANCE OFFICE SUPPLIES 1039 -4820 20 .46
US BANK CORPORATE FINANCE TRAVEL/MEETINGS 1039 -6200 149 .50
US BANK CORPORATE GEN &ADMIN SUPPLIES 2000 -6520 40.59
US BANK CORPORATE UNDERGROUND REP TRAVEL/MEETINGS 2001 -6200 1,599 .00
US BANK CORPORATE PUMPS STANDBY ACCOMODA 2002-6083 243 .52
1U S BANK CORPORATE EQUIPMENT REPAIR AUTOMOTIVE 2005 -6011 36 .87
dJ S BANK CORPORA TE EQUIPMENT REPAIR SHOP SUPPLIES 2005 -6071 5.60
I-'
IU S BANK CORPORATE LABORATORY LAB SUPPLIES 2007-4760 10 .80
US BANK CORPORATE LABORATORY SAFETY/EQUIP/PHY 2007 -6075 61.64
US BANK CORPORATE LABORATORY DUES/MEMB/CERT 2007 -6250 120 .00
US BANK CORPORATE BOARD OF DIR TRAVEL/MEETINGS 2019 -6200 3.00
US BANK CORPORATE ADMINISTRATION OFFICE SUPPLIES 2021 -4820 25 .90
US BANK CORPORATE ADMINISTRATION TRAVEL/MEETINGS 2021 -6200 458 .38
US BANK CORPORATE ADMINISTRATION SUPPLIES 2021 -6520 21 .96
US BANK CORPORATE ADMINISTRATION INCNTV & RCGNTN 2021 -6621 132 .17
U S BANK CORPORA TE HUMAN RESOURCES ADS/LGL NOTICES 2022 -4930 475.00
US BANK CORPORATE HUMAN RESOURCES SAFETY PROGRAMS 2022 -6079 170 .62
US BANK CORPORATE HUMAN RESOURCES TRAVEL/MEETINGS 2022-6200 44 .50
US BANK CORPORATE HUMAN RESOURCES PERSONNEL EXPENS 2022 -6670 144 .10
US BANK CORPORATE ENGINEERING SHOP SUPPLIES 2029 -6071 907.83
US BANK CORPORATE ENGINEERING -SOY GRNDWATER TRAVEL/MEETINGS 2029 -6200 -15W009 32 .08
US BANK CORPORATE ENGINEERING TRAVEL/MEETINGS 2029 -6200 1,560 .25
User: THERESA -Theresa Sh erman Page: IO Current Date: 05 /24/2 017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 16:38 :16
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code Amount Check Num ~
US BANK CORPORATE ENGINEERING DUES/MEMB/CERT 2029 -6250 125 .00
US BANK CORPORATE INFORMATION TECH OFFICE SUPPLIES 2037 -4820 336.78
U S BANK CORPORATE INFORMATION TECH DIST.COMP SPPLIS 2037 -4840 20 .99
US BANK CORPORATE INFORMATION TECH SERVICE CONTRACT 2037 -6030 25.00
US BANK CORPORATE INFORMATION TECH TRAVEL/MEET INGS 2037 -6200 107 .87
US BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 2038 -4820 5.45
US BANK CORPORATE CUSTOMER SERVICE OFC EQUIP/REPAIR 2038 -6027 75.00
U S BANK CORPORATE CUSTOMER SERVICE SHOP SUPPLIES 2038 -6071 861 .22
US BANK CORPORATE CUSTOMER SERVICE TRAVEL/MEETINGS 2038 -6200 238.32
US BANK CORPORATE FINANCE OFFICE SUPPLIES 2039-4820 20.45
US BANK CORPORATE FINANCE TRAVEL/MEETINGS 2039 -6200 149.50
Check Total : 20 ,530 .18 AP-00095 992 MW
USA BLUE BOOK PUMPS SHOP SUPPLIES 1002 -6071 42 .99
USA BLUE BOOK PUMPS FLWMTR JHNSN SPS 1002 -8603 921 .19
USA BLUE BOOK ENGINEERING -FLL VVS #4 FLL VVS #4 1029 -7032 -FLVVS4 2 ,247 .67
1USA BLUE BOOK PUMPS SHOP SUPPLIES 2002 -6071 42.99
I-' Check Total : 3,254 .84 AP-0009599 3 MW 0
N
VASQUEZ, NOEL UNDERGROUND REP SAFETY/EQUIP/PHY 2001 -6075 100.00
Check Total : 100.00 AP-00095994 MW
WAXIE SANITARY SUPPLY GEN &ADMIN JAN IT/SUPPLY INV 1000 -0422 484 .72
Check Total: 484.72 AP-00095995 MW
WECO INDUSTRIES INC UNDERGROUND REP INFIL TRTN/INFLOW 1001 -6055 294 .52
WECO INDUSTRIES INC ENGINEERING -TK SWRLN FAILURE TK SWRLN BREAK 1029 -7033 -TK1BRK 6,374.63
Check Total : 6,669 .15 AP-00095996 MW
WEDCO INC ELECTRICAL Sf:IOP BUILDINGS 1003 -6041 592 .23
WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 1003 -6071 64.84
WEDCO INC ELECTRICAL SHOP SMALL TOOLS 1003 -6073 7 .39
WEDCO INC ENGINEERING -FLL VVS #4 FLL VVS #4 1029 -7032 -FLVVS4 1,269.00
Check Total : 1 933 .46 AP-00095997 MW
WESTERN NEVADA SUPPLY HEAVY MAINT -ERB REPAIR-STRMS GROUNDS & MNTC 1004 -6042 -SNWERB 2 ,746.33
WESTERN NEVADA SUPPLY ENGINEERING -FLL VVS #4 FLL VVS #4 1029 -7032 -FL VVS4 7,585.26
WESTERN NEVADA SUPPLY FINANCE -ERP REPL PROJECT REPL ERP SYSTEM 1039: 8769 -ERP REP 74 .74
User: THERESA -Theresa Sherman Page: 11 Current Date: 05 /24 /2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 16 :38 :16
Vendor Name
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WILLIAMS INDUSTRIAL SALES CO
I
I-'
0 w
I
User: THERESA-Theresa Sherman
D@paament I Pc2i Nam11
GEN &ADMIN
GEN &ADMIN
GEN &ADMIN
UNDERGROUND REP
UNDERGROUND REP
CUSTOMER SERVICE
Report: BK: Payment of Claims Report (With RV) V2 <l.03>
PAYMENT OF CLAIMS
Description
METERS&PARTS \NV
VLVS ELB Ts FLNG
SADDLES FTNG INV
PIPE/CVRS/MHLS
SHOP SUPPLIES
SHOP SUPPLIES
Page: 12
Acct# I ecQJ Cgde
2000-0402
2000 -0404
2000-0407
2001 -6052
2001 -6071
2038 -6071
Amount
49,277.85
6,205.08
850 .15
1,521.18
218.31
Check Total : 68 47!;!,90
750 .96
Check Total: 7:i0 .96
Grand Total: 1,297,086 .72
Current Date: 05 /24/2017
Current Time: 16:38:16
Ch@!<k Num ~
AP-00095998 MW
AP-00095999 MW
South Tahoe
Public Utility District
Genera l Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: Junel,2017
ITEM -PROJECT NAME: Conference with Legal Counsel -Existing Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et
al. v. J-M Manufacturing, et al.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
1
p
GENERAL MANAGER: YES lflJ/~ NO ____ _
CATEGORY: Water
CHIEF FINANCIAL OFFICER: YES ~ NO I -10s-----
TO:
FROM:
MEETING DATE:
ITEM-PROJECT NAME:
So uth Tah oe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe • CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 14b
Board of Directors
Richard Solbrig, General Manager
June 1, 2017
Conference with Legal Counsel -Existing Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: False Claims Act Case: United States, the States of California, Delaware,
Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and
Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics
Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for
the Central District of California.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CATEGORY: Water
S ou t h Tah oe
Public Utility District
General Manager
Richard H. 6olflrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 14c
TO: Board of Directors
FROM: Richard Solbrig, General Manager
Paul Hughes, Chief Financial Officer
Shannon Cotulla, Assistant General Manager
Nancy Hussmann, Human Resources Director
MEETING DATE: June l, 2017
ITEM-PROJECT NAME: Closed Session -New Union Memorandum of Understanding
Contract Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager; Paul Hughes, Chief Financial Officer; Shannon Cotulla, Assistant General
Manager; and Nancy Hussmann, Human Resources Director.
SCHEDULE: N/ A
COSTS: N/A
ACCOUNT NO: N/ A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/ A
CONCURRENCE WITH REQUESTED ACTION:, /)
GENERAL MANAGER: YES J?11AL NO ____ _
CHIEF FINANCIAL OFFICER: YES ~ -lONO ____ _
I
CATEGORY: General
S outh Taho e
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614• www.stpud.us
BOARD AGENDA ITEM l 4d
TO: Board of Directors
FROM: Richard Solbrig, General Manager
Paul Hughes, Chief Financial Officer
Shannon Cotulla, Assistant General Manager
Nancy Hussmann , Human Resources Director
MEETING DATE: June 1, 2017
ITEM -PROJECT NAME: Closed Session -New Management Memorandum of
Understanding Contract Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with the Management Group.
Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General
Manager; Paul Hughes, Chief Financial Officer; Shannon Cotulla, Assistant General
Manager; and Nancy Hussmann, Human Resources Director.
SCHEDULE: N/ A
COSTS: N/A
ACCOUNT NO: N/ A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES lf?J:).J NO ____ _
CHIEF FINANCIAL OFFICER: YES ~ NO ____ _ ~-111-
CATEGORY: General