District Board Agenda Packet July 20, 2017e�
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, July 20, 2017 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
l . CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non -agenda items that are within the subject matterjurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6. PRESENTATION
ENS Report (David French and Eric Sapirstein)
7. ITEMS FOR BOARD ACTION
a. Resolution No. 3064-17 authorizing EI Dorado County to Collect the List of Unpaid,
Delinquent Accounts for Sewer, Water and/or Street Lighting
(Tim Bledsoe, Manager of Customer Service and Ryan Lee, Customer Service Representative)
1) Hold a Public Hearing at 2:00 p.m. to receive public comments and protests
regarding the list of delinquent accounts; 2) Approve the list of delinquent accounts;
and, 3) Adopt Resolution No. 3064-17, authorizing the list of delinquent accounts to be
added to the 2017/18 EI Dorado County Tax Assessor's Roll.
b. Primary Clarifier No. 1 /Aeration Basin No. 2 Rehabilitation Project
(Stephen Caswell, Senior Engineer)
Approve Change Order No. 1 to Farr Construction California, dba Resource
Development Company, in the amount $267,838.45.
REGULAR BOARD MEETING AGENDA - July 20, 2017 PAGE - 2
C. Big 5 Pump Stations Condition Assessment Project (Stephen Caswell, Senior Engineer)
Authorize Task Order No. 9 to Carollo Engineers, Inc., in the amount of $399,898, for the
Big 5 Pump Stations Condition Assessment.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
The Payment of Claims was not available when this Agenda was published due to the
extended Fiscal Year invoice processing. It will be distributed prior to, and at the July 20
Board meeting.
8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Public Outreach
12. STAFFLATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Assembly Bill 401 Implementation - Low Income Rate Assistance Program at State Water
Resources Control Board (Shannon cotulla)
b. Long -Term Water Conservation Regulations (Shannon cotulla)
C. Update on Fallen Leaf Lake Vacuum Valve Station No. 4 (Chris Stanley)
d. Update on Tahoe Keys Project (Chris Stanley)
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
07106117 - 2:00 p.m. Regular Board Meeting at the District
07/14/17 - 9:00 a.m. Ad -Hoc City Council Meeting at the District
07/17/17 - 3:30 p.m. Operations Committee Meeting at the District
07/19/17 - 8:00 a.m. Employee Communications Committee at the District (Vogelgesang Representing)
Future Meetings/Events
08/03/17 - 2:00 p.m. Regular Board Meeting at the District
ADJOURNMENT (The next Regular Board Meeting is Thursday, August 3, 2017, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during "Comments from
the Audience;" however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA -July 20, 2017
mower 1950 . W
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
July 20, 2017
ITEMS
PAGE - 3
a. TEMPORARY WATER EFFICIENCY TECHNICIANS
(Shelly Thomsen, Water Conservation Specialist)
Approve contract with Blue Ribbon Personnel Services for two temporary Water Efficiency
Technicians, in the estimated amount of $30,000.
b. WASTE WATER TREATMENT PLANT AERATION BLOWER NO. 1 REPAIR
(Jeff Lee, Manager of Plant Operations)
1) Find that an exception to the bidding procedures as outlined in the Purchasing Policy for
special circumstances (due to the impracticality of bidding) exists; and, 2) Authorize contract
with Unico Mechanical Corp. in the amount of $27,964.61, tax included, for repairs and rebuild
of Aeration Blower No.l .
c. TALLAC CREEK SEWER LINE CROSSING
(Ivo Bergsohn, Hydrogeologist)
Authorize District staff to: 1) Accept the Cost Proposal from Northwest Hydraulic Consultants to
provide environmental permitting support services; and, 2) Add these services to existing
Purchase Order No. P29488 for the Tallac Creek Sewer Line Crossing Project.
d. CALIPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopt Resolution No. 3063-17 which incorporates the Pay Listing by Position for the pay listing
effective June 29, 2017.
e. BOND COUNSEL LEGAL SERVICES
(Paul Hughes, Chief Financial Officer)
Authorize staff to execute an Agreement for Legal Services between the South Tahoe Public
Utility District and Jones Hall, a professional law corporation.
f. REGULAR BOARD MEETING MINUTES: July 6 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve July 6, 2017, Minutes
1275 Meadow Creot Drive • South Lake Tahoe • CA 96150-7401
Phone 530 5446474 - Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Shelly Thomsen, Water Conservation Specialist
MEETING DATE: July 20, 2017
ITEM - PROJECT NAME: Temporary Water Efficiency Technicians
REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Personnel Services for
two temporary Water Efficiency Technicians, in the estimated amount of $30,000.
DISCUSSION: Staff requests that the Board authorize payment to Blue Ribbon Personnel
Services for two temporary Water Efficiency Technicians from approximately July 31,
2017, through October 27, 2017. These employees will work approximately 40 hours per
week, not to exceed 999 hours.
Due to the continued need for water conservation, the District expects to see a
continued increase in participation in the District's Water Conservation Program. In
order to meet this increase during the busy summer season, it is necessary to hire two
Water Efficiency Technicians to assist with the implementation of the Water
Conservation Program, including the continuation of the Residential and Commercial
Turf Buy Back Programs.
Under the supervision of the Water Conservation Specialist, duties for these postions
would include: assisting with the implementation of the Turf Buy Back Program;
performing Water Wise House Calls and Leak Detection services; assisting with
community and educational outreach; enforcement of District's Water Conservation
Ordinance; driving, walking and/or biking around neighborhoods in the District's service
area looking for violations of the Water Conservation Ordinance and issuing written
warnings/violations as necessary; maintaining database of violations; and
administrative duties as assigned.
SCHEDULE: August to October 2017
COSTS: $30,000 (estimated)
ACCOUNT NO: 2038-6660
BUDGETED AMOUNT AVAILABLE: $160,000
ATTACHMENTS: Approved Justification
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-1-
CATEGORY: Water
Richard H. 5olbrig
irect
TahoeT
Chrie CefaluSouth
James R. Joneo
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Public Utility 1/ n I st�+I ct
Randy Vogelecoang
Kelly Sheehan
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Duane wallace
1275 Meadow Creot Drive • South Lake Tahoe • CA 96150-7401
Phone 530 5446474 - Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Shelly Thomsen, Water Conservation Specialist
MEETING DATE: July 20, 2017
ITEM - PROJECT NAME: Temporary Water Efficiency Technicians
REQUESTED BOARD ACTION: Approve contract with Blue Ribbon Personnel Services for
two temporary Water Efficiency Technicians, in the estimated amount of $30,000.
DISCUSSION: Staff requests that the Board authorize payment to Blue Ribbon Personnel
Services for two temporary Water Efficiency Technicians from approximately July 31,
2017, through October 27, 2017. These employees will work approximately 40 hours per
week, not to exceed 999 hours.
Due to the continued need for water conservation, the District expects to see a
continued increase in participation in the District's Water Conservation Program. In
order to meet this increase during the busy summer season, it is necessary to hire two
Water Efficiency Technicians to assist with the implementation of the Water
Conservation Program, including the continuation of the Residential and Commercial
Turf Buy Back Programs.
Under the supervision of the Water Conservation Specialist, duties for these postions
would include: assisting with the implementation of the Turf Buy Back Program;
performing Water Wise House Calls and Leak Detection services; assisting with
community and educational outreach; enforcement of District's Water Conservation
Ordinance; driving, walking and/or biking around neighborhoods in the District's service
area looking for violations of the Water Conservation Ordinance and issuing written
warnings/violations as necessary; maintaining database of violations; and
administrative duties as assigned.
SCHEDULE: August to October 2017
COSTS: $30,000 (estimated)
ACCOUNT NO: 2038-6660
BUDGETED AMOUNT AVAILABLE: $160,000
ATTACHMENTS: Approved Justification
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-1-
CATEGORY: Water
South Tahoe
Public Utility District
Memorandum
Richard Solbrig, General Manager
Date: July 6, 2017
To: Richard Solbrig
ZJ6
From: Shelly Thomsen
Re: Temporary Position Justification - Water Efficiency Technicians
Board Members
Chris ,Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
Due to the continued need for water conservation, I expect to see a continued increase in
participation in the District's Water Conservation Program. In order to meet this increase
during the busy summer season, it is necessary to hire two Water Efficiency Technicians to
assist with the implementation of the Water Conservatlo'n Program, including the continuation
of the Residential and Commercial Turf Buy Back Programs. This position will be approximately
40 hours/wk, beginning on July 31, 2017 and ending on October 27, 2017.
Under the supervision of the Water Conservation Specialist, duties for this position would
include: assisting with the implementation of the Turf Buy Back Program; performing Water
Wise House Calls and Leak Detection services; assisting with community and educational
outreach; enforcement of District's Water Conservation Ordinance; driving, walking and/or
biking around neighborhoods in the District's service area looking for violations of the Water
Conservation Ordinance and issuing written warnings and violations as necessary;
maintaining database of violations; administrative duties as assigned.
South Tahoe Public Utility District . 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ■ FaesVnile 530.541.0614 . www.stpud.us
TO:
FROM:
MEETING DATE:
ITEM - PROJECT NAME:
General Manager
Richard H. 5olbrig
Directory
is Cefalu
South
Tahoeh Jamee K. Jones
` O � Randy Vogelgesang
Kelly Sheehan
h1. blic Utility District Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe - CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 - www.5tpud.u5
BOARD AGENDA ITEM 4b
Board of Directors
Jeff Lee, Manager of Plant Operations
July 20, 2017
Waste Water Treatment Plant Aeration Blower No.1 Repair
REQUESTED BOARD ACTION: 1) Find that an exception to the bidding procedures as
outlined in the Purchasing Policy for special circumstances (due to the impracticality of
bidding) exists; and, 2) Authorize contract with Unico Mechanical Corp. in the amount
of $27,964.61, tax included, for repairs and rebuild of Aeration Blower No.].
DISCUSSION: Aeration blowers provide air to the aeration basins as an oxygen source
for the activated sludge micro-organisms. The Waste Water Treatment Plant is equipped
with three 200 horsepower Lamson electric blowers and one emergency standby
(engine driven) blower which all went into service in 1987. The secondary treatment
system generally requires either one or two blowers at a time depending on oxygen
demand. The third blower is our only backup. Blower No.1 experienced a shaft and
bearing failure which took it out of service. Staff researched repair facility options
including facilities in Texas, Missouri, and Unico Mechanical Corp. (Unico) in Benicia,
California. Staff selected the Benicia facility due to their experience servicing Lamson
blowers, their ability to provide a short turn -around in repair time of approximately two
weeks and their relative close proximity. The District was able to deliver the blower to
the repair facility thereby saving significant freight charges. Unico was directed to
evaluate and estimate the costs to repair the blower as well as provide a condition
assessment of the internal components including the impellers (itemized estimate
attached). Fortunately, they have reported that the impellers are in excellent condition,
especially considering their age. It is not practical to send large, specialized equipment
to various vendors for tear down, analysis and quote or bid. Based on the criticality of
this equipment to the overall Waste Water Treatment Plant's operation and reliability,
and reasonableness of price and options, staff directed Unico to begin repair of the
blower; and asks for Board authorization of staff's action due to these special
circumstances.
-5-
Jeff Lee
July 20, 2017
Page 2
This item has been reviewed by the District's Purchasing Agent.
SCHEDULE:
COSTS: N/A
ACCOUNT NO: 1004-7035
BUDGETED AMOUNT AVAILABLE: $0
ATTACHMENTS: Unico Mechanical Corp. Proposal
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES fV4 NO
CHIEF FINANCIAL OFFICER: YES NO
-6-
CATEGORY: Sewer
ro
U N I C O MECHANICAL CORP.
1209 Polk Street • P.O. Box 847 • Benicia, CA 94510 • Phone (707) 745-9970 • Fax (707) 745-9973
South Tahoe Public Utility District
1275 Meadow Crest Dr.
South Lake Tahoe, CA 96150
Contact: Kyle Schrauben Ph: 530.544.6474
Subject: Lamson Blower Repairs S/N: 870234
Attention: Kyle
Purchase Order #: _
Unico Ref. # 417-0265
June 27, 2017
kschrauben@stpud.dst.ca.us
200 HP.
Thank you for the opportunity to service your equipment. Per your request, Unico
Mechanical is pleased to submit this Proposal for your consideration.
Scope OfSuppl rw
Receive subject Blower, Digitally Document "As -Received" Condition, Disassemble complete,
Blast Clean as needed, Generate Rebuild Report, and wait for customer review before moving
forward. Please review my Shaft comments in this report. If you feel you would rather have a
New Shaft, we can do that. You decide.
1. Ccasim, and InterstUe Diff tsers - Inspection & Repairs:
1.1. Exhaust Casing, and 3 Interstage Diffuser Casings indicate to have .010 register Clearance.
This clearance is on the high side. Inlet Casing and 3 remaining diffusers indicate to have
between .003 -.005. This clearance is acceptable. The four components with the .010
clearance will each be set up for Pad Welding, and then machined to the proper .002-.004
clearance to their mating register fits.
1.2. Interstage Impeller Seal sleeves are all Integral to the Impellers. The O.D.'s are in good
condition and dimensionally correct for the proper Clearance to the Interstage I.D.'s
2. Impeller & Shaft - MsWction & Repairs..
2.1. As you suspected, the Shaft is damaged at the Radial Bearing Journal. The shaft was set up
for Indicator Readings, and found that the Coupling journal indicates to have .003 Runout.
Because all other Shaft journals are in good condition, we will save you some money and
opt to repair the shaft as follows:
2.1.1. Apply a 316 S. S. Thermal Spray layer to Radial Bearing shaft Journal, and final grind
to the correct diameter per Bearing Chart Specs.
2.1.2. Radial Bearing Threads are damaged. Will chase threads clean.
2.1.3. Machine the Coupling Journal 100% clean and document new shaft Diameter
2.1.4. Supply New coupling Hub and bore the I.D. to .001 clearance over new shaft journal.
Page 1of3
dC
V 1 D U N I C O MECHANICAL CORP.
1209 Polk Street - P.O. Box 847 - Benicia, CA 94510 - Phone (707) 745-9970 - Fax (707) 745-9973
South Tahoe Public Utility District
1275 Meadow Crest Dr.
South Lake Tahoe, CA 96150
Contact: Kyle Schrauben Ph: 530.544.6474
Subject: Lamson Blower Repairs S/N: 870234
Purchase Order #:
Unico Ref. # 417-0265
June 27, 2017
kschrauben@stpud.dst.ca.us
200 HP.
2.2. Great news about the impellers. All seven impellers are in excellent condition. They will be
individually "Arbor -Balanced" then stacked on repaired shaft and "Assembly- Balanced"
to 4W/N Specs.
3. Bearhkq Housit: s - Im ertioi: €r ,Re airs;
3.1. Radial Bearing Housing I.D. is somewhat damaged and Over the required bearing spec
dimension. Will set up housing and bore out and sleeve the I.D. Sleeve will be installed
undersize and with a .002 shrink fit. Sleeve will then be bored to final I.D. of 5.1185
3.2. Thrust Bearing housing is dimensionally in good condition. The Bronze Labyrinth Seal is
very worn and must be replaced. Will supply New seal.
3.3. The Bearing housing cover Plate Labyrinth Seals are also damaged and will be replaced
with new.
4. Asseinbly & TeqtinjrC
4.1. New Bearings installed and machine assembled.
4.2. Set up rebuilt Blower on our Horizontal Mill so that we may use it as the Driver to
test run the unit. Will make adjustments as necessary
4.3. Paint and call Client when ready for pick up.
Material Sypplied by Uiticy Mechanical:
• Ball Bearing Kit with Lock Nuts and Lock Washers
■ #19 Bearing Locknut & Washer for Impeller Stack
• Bearing Cap Gaskets
• Set of Bearing Shims
■ 304 S.S. Interstage Shim Kit
• (5) Tubes of RTV # 102 Sealant
■ Head Gaskets
• Set of Wavy Spring Washers
0 Oil Slingers
• (6) Quarts of Gardner Denver Oil
■ End Cover Labyrinth Seal
• Bronze Labyrinth Seal
• Main Drive Coupling
Page 2 of 3
-8-
ON
rD U N IC O MECHANICAL CORP.
1209 Polk Street • P.O. Box 847 • Benicia, CA 94510 • Phone (707) 745-9970 • Fax (707) 745-9973
South Tahoe Public Utility District Purchase Order #:
1275 Meadow Crest Dr. Unico Ref. # 417-0265
South Lake Tahoe, CA 96150 June 27, 2017
Contact: Kyle Schrauben Ph: 530.544.6474 kschrauben@,,stpud.dst.ca.us
Subject: Lamson Blower Repairs S/N: 870234 200 HP.
Shop Labor: --------------------- $22,413.30
Material ----------- $3,392.40
Sub Contract ------ 3 896.QQ
Total Cost ---- $27,701.70
Any APplicable Taxes ruill be added at final invoice
Anything not expressly included in above Scope is excluded from this Proposal.
If we are not be able to complete the job in the hours estimated, we will discuss the job so
that we may move forward with a revised time and estimate to complete the job
Will look for your approval to move forward
Hector Ayala
Page 3 of 3
QZ
South
Utility
any ogege5ang
Fublic Utility Distr ict Kelly5heehan
Duane Wallace
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4C
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: July 20, 2017
ITEM - PROJECT NAME: Tallac Creek Sewer Line Crossing
REQUESTED BOARD ACTION: Authorize District staff to: 1) Accept the Cost Proposal from
Northwest Hydraulic Consultants to provide environmental permitting support services;
and, 2) add these services to existing Purchase Order No. P29488 for the Tallac Creek
Sewer Line Crossing Project.
DISCUSSION: In February 2016, the Board accepted the Cost Proposal from Northwest
Hydraulic Consultants (NHC) to provide engineering design and support services for
permanent stabilization of the District's sewer line crossing exposed in Tallac Creek, west
of Baldwin Beach. Task No. 2 of the approved Work Scope, included 40 hours of
professional services for regulatory agency coordination to assist staff to address any
concerns related to the temporary measures already implemented by the District; and
develop initial plans for permanent stabilization of the sewer line crossing that would be
constructed in coordination with the proposed action developed by the U.S. Forest
Service Lake Tahoe Basin Management Unit (LTBMU) for the Taylor and Tallac Creek
Restoration Project (TTRP). The permanent stabilization measure is presently at the
preliminary stage of engineering design.
District staff is seeking to complete the engineering design and environmental permit
applications for the permanent stabilization measure before the end of March 2018. In
order to achieve this goal, District staff and NHC have been working with the regulatory
agencies to determine the specific needs for environmental permitting of the
permanent stabilization measure. Information received from these agencies is used to
define the scope of services in the attached Cost Proposal.
-11-
General Manager
Richard H. 5olbrig
Ors
Ta
hoe
rlF, Co
Chrie Cefalu
James K. Jones
R d V I
Utility
any ogege5ang
Fublic Utility Distr ict Kelly5heehan
Duane Wallace
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4C
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: July 20, 2017
ITEM - PROJECT NAME: Tallac Creek Sewer Line Crossing
REQUESTED BOARD ACTION: Authorize District staff to: 1) Accept the Cost Proposal from
Northwest Hydraulic Consultants to provide environmental permitting support services;
and, 2) add these services to existing Purchase Order No. P29488 for the Tallac Creek
Sewer Line Crossing Project.
DISCUSSION: In February 2016, the Board accepted the Cost Proposal from Northwest
Hydraulic Consultants (NHC) to provide engineering design and support services for
permanent stabilization of the District's sewer line crossing exposed in Tallac Creek, west
of Baldwin Beach. Task No. 2 of the approved Work Scope, included 40 hours of
professional services for regulatory agency coordination to assist staff to address any
concerns related to the temporary measures already implemented by the District; and
develop initial plans for permanent stabilization of the sewer line crossing that would be
constructed in coordination with the proposed action developed by the U.S. Forest
Service Lake Tahoe Basin Management Unit (LTBMU) for the Taylor and Tallac Creek
Restoration Project (TTRP). The permanent stabilization measure is presently at the
preliminary stage of engineering design.
District staff is seeking to complete the engineering design and environmental permit
applications for the permanent stabilization measure before the end of March 2018. In
order to achieve this goal, District staff and NHC have been working with the regulatory
agencies to determine the specific needs for environmental permitting of the
permanent stabilization measure. Information received from these agencies is used to
define the scope of services in the attached Cost Proposal.
-11-
Ivo Bergsohn
July 20, 2017
Page 2
Because of NHC's current involvement as the design engineer for this project; full
understanding of its environmental permitting needs; and past experience providing
similar services to the District in a fair and reasonable manner, staff requested a Cost
Proposal from NHC to provide the needed services to complete the following
environmental permit applications for this project, as follows;
• Application for a Clean Water Act Section 401 Water Quality Certification;
Pre -Construction Notification for a US Army Corps of Engineers Nationwide
Permit 12 for Utility Activities;
Notification of Lake or Streambed Alteration (DFW 2023) for a California
Department of Fish and Wildlife 1600 Streambed Alteration Agreement;
e Application for a Tahoe Regional Planning Agency EIP Project; and
Application for Transportation and Utility Systems and Facilities on Federal Lands
(SF 299) for construction on LTBMU lands.
District staff recommends that the Board accept the June 30, 2017, Cost Proposal
received from NHC for this project in the amount of $30,230. Staff also recommends
that costs for these services be amended to the existing District Purchase Order No.
P29488. Amendment of the Purchase Order will raise the Contract ceiling to $105,584
and extend the Contract time to June 30, 2018.
SCHEDULE: July 2017 - June 2018
COSTS: $30,230
ACCOUNT NO: 1029-7014
BUDGETED AMOUNT AVAILABLE: $200,000
ATTACHMENTS: Tallac Creek Sewer Pipeline Protection Project Environmental Permitting
Support Services Proposal (NHC, June 30, 2017)
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES low-_ NO
CHIEF FINANCIAL OFFICER: YES—
�rT NO
CATEGORY:
-12-
Sewer
nhc
northwest hydraulic, consultants
30 June 2017
Ivo Bergsohn, PG, CHG
Hydrogeologist
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Tallac Creek Sewer Pipeline Protection Project
Environmental Permitting Support Services Proposal
Background and Purpose
The South Tahoe Public Utility District (District) is planning to start work on environmental permit
applications and engineering plans for construction of a permanent stabilization measure for the
exposed concrete -encased gravity sewer pipeline crossing Tallac Creek, located just west of the
Baldwin Beach parking lot on USFS land. The District coordinated with the USFS Lake Tahoe Basin
Management Unit (USFS-LTBMU) to include the proposed stabilization measure within the Proposed
Action for the Taylor & Tallac Creek Restoration Project (TTRP) led by the USFS-LTBMU. The District's
proposed stabilization measure is presented as Phase 3-a in the final Environmental Assessment for
the TTRP. The final Finding of No Significant Impact (FONSI) for the TTRP was issued by the USFS-
LTBMU in November 2016.
The USFS-LTBMU is seeking funds for development of engineering plans and acquisition of permits
for the TTRP. However, due to funding uncertainties the schedule for implementation of the TTRP is
unknown. The District intends to proceed with design and construction of the permanent pipeline
stabilization measure independently of the TTRP and is planning to complete permit applications for
the project by the first quarter of 2018.
Northwest Hydraulic Consultants (NHC) is currently scoped to complete the engineering plans for the
project (see Task Order #8 between the District and NHC, dated February 4, 2016). The District has
requested a scope of services and price proposal from NHC to support the environmental permit
application process.
Previous work orders for Tallac Creek support services between the District and NHC have totaled
$75,354. With the supplemental work proposed, total compensation would be increased by
$30,230 to a not to exceed amount of $105,584. Table 1 provides a breakdown of existing tasks
and costs, including the additional task (Task 7 - Permit Application Support).
No additional work is proposed for Task 1 through Task 6 (Table 1). The scope of services and
deliverables to be provided by NHC for Task 1 through Task 6 are described in Task Order #8
between the District and NHC, dated February 4, 2016.
-13-
nhc
northwest hydratillc cansultants
Table 1. Task Sum mary
The following scope of services and task augmentation is proposed:
Task 7: Permit Application Support
NHC will provide assistance to the District in obtaining necessary permits and coordinating with
regulatory and resource agencies. NHC will provide technical information to complete permit
applications, lead completion of permit applications for review by the District, and will coordinate
permit review and responses to questions from the agencies. The District will prepare the
administrative portions of permit applications and pay any necessary fees.
The following permit applications are anticipated based on discussions with each individual agency
conducted by the District and NHC in May 2017 and June 2017:
■ Lahontan Regional Water Quality Control Board 401 Water Quality Certification
• US Army Corps of Engineers Nationwide Permit 12 for Utility Activities
California Department of Fish and Wildlife 1600 Streambed Alteration Agreement
■ Tahoe Regional Planning Agency EIP Project Application
o Including supplemental responses where sufficient information has not been
provided within the Initial Environmental Checklist submitted for the TTRP
• USFS-LTBMU Standard Form 299 for Utility Systems on federal lands
o Including supplemental information required by the USFS-LTBMU
NHC subcontractor MIG will complete a jurisdictional delineation for wetlands and waters potentially
regulated by federal and state agencies, and will complete a rare plant survey for the project area.
The primary objective of the work is to prepare concise technical wetland/water and botanical
2
-14-
Expended
Proposed Additional
Task #
Task Description
CurrentBudget
through May
Scope of Services Total
31, 2017
(Amendment #3)
1
Brief Memo of Existing Conditions
$1.570
$1,696
$0
$1,570
2
As -Directed Environmental Support
$16,446
$13,562
$0
$16,446
Services
3
Preliminary Design for CEQA/NEPA
$15,981
$9,250
$0
$15,981
Submission
4
Topographic Survey and Construction
$7,263
$0
$0
$7,263
Basemap
5
Final Plans, Specifications, and
$29,550
$0
$0
$29,550
Estimates PS&E)
6
As -Directed Engineering Support Services
$4,542
$0
$0
$4,542
7
[PermitApplication Support
n/a
n/a
$30,230
$30,230
Total:
$75,354
$24,508
$30.230
$105,584
The following scope of services and task augmentation is proposed:
Task 7: Permit Application Support
NHC will provide assistance to the District in obtaining necessary permits and coordinating with
regulatory and resource agencies. NHC will provide technical information to complete permit
applications, lead completion of permit applications for review by the District, and will coordinate
permit review and responses to questions from the agencies. The District will prepare the
administrative portions of permit applications and pay any necessary fees.
The following permit applications are anticipated based on discussions with each individual agency
conducted by the District and NHC in May 2017 and June 2017:
■ Lahontan Regional Water Quality Control Board 401 Water Quality Certification
• US Army Corps of Engineers Nationwide Permit 12 for Utility Activities
California Department of Fish and Wildlife 1600 Streambed Alteration Agreement
■ Tahoe Regional Planning Agency EIP Project Application
o Including supplemental responses where sufficient information has not been
provided within the Initial Environmental Checklist submitted for the TTRP
• USFS-LTBMU Standard Form 299 for Utility Systems on federal lands
o Including supplemental information required by the USFS-LTBMU
NHC subcontractor MIG will complete a jurisdictional delineation for wetlands and waters potentially
regulated by federal and state agencies, and will complete a rare plant survey for the project area.
The primary objective of the work is to prepare concise technical wetland/water and botanical
2
-14-
nhc
northwest hydrauft consultants
reports to comply with current federal and state regulatory permitting requirements. MIG's complete
proposal is provided as Attachment 1 to NHC's proposal and the cost estimate for MIG's scope of
services has been incorporated into NHC's cost proposal for Task 7.
Schedule
Permit applications and engineering plans, developed to a 90% design level, will be completed by the
end of February 2018. The schedule for completion of final engineering plans will be dependent on
the receipt of review agency comments to allow for incorporation of applicable permit conditions
within the final plans. Assuming a three-month review period, final engineering plans will be
provided in June 2018.
Northwest Hydraulic Consultants Inc.
Brent C. Wolfe, PE
Principal
3
-15-
MIIWM
northwest hydraulic consultants
Attachment 1
MIG Proposal
Prepare Wetland Delineation and Rare Plant Studies for the South Tahoe Public Utility
District's Tallac Creek Sewer Line Protection Project
(June 27, 2017)
water resource specialists ,
M I G
June 27, 2017
Mr. Brent Wolfe, Principal
Northwest Hydraulic Consultants
3351 Lake Tahoe Boulevard
South Lake Tahoe, California 96150
(Transmitted via E-mail)
Re: Proposal to Prepare Wetland Delineation and Rare Plant Studies for the South Tahoe Public Utility
District's Tallac Creek Sewer Line Protection Project
Dear Mr. Wolfe:
The following is a proposal to assist Northwest Hydraulic Consultants (NHC) with completing jurisdictional delineation
and rare plant studies to in support of a South Tahoe Public Utility District (STPUD)'s sewer line protection project
located along Tallac Creek in South Lake Tahoe, EI Dorado County, California. The primary objective of this scope
of work is to prepare concise technical wetland/water and botanical reports in order to comply with current federal
and state regulatory permitting requirements. The reports will be prepared to sufficient detail to identify, assess, and
map and areas within the approximately one -acre project site that has the potential to support rare plant species,
wetlands and creeks, and/or riparian or other protected habitats. Specific tasks are described in detail below.
Estimated costs to complete the following tasks are presented in Table 1.
PROPOSED SCOPE OF WORK
Task 1- Resource Database and Background Information Review
Prior to conducting the jurisdictional delineation and rare plant field surveys, MIG will review existing background
information to identify areas that have the potential to support federal and state jurisdictional features. Information
that will be reviewed includes (but is not limited to) the following: available reports associated with the Tallac Creek
Restoration Project; U.S. Fish and Wildlife Service (USFWS) National Wetland Inventory (NWI) maps; U.S.
Department of Agricultural (USDA) Natural Resource Conservation Service (NRCS) soil survey information; U.S.
Geological Survey (USGS) topographic maps; California Department of Fish and Wildlife (CDFW)'s California Natural
Diversity Database (CNDDB) occurrence records; and other relevant geospatial data available for the site.
Task 2 — Federal and State Jurisdictional Wetland and Water Delineation
A locally -based MIG certified wetland biologist will prepare a jurisdictional delineation study in order to determine the
location and extent of features potentially regulated by the U.S. Army Corps of Engineers (USACE), Lahontan
Regional Water Quality Control Board (Lahontan Water Board), and CDFW. Determination of the boundaries of
federal and state jurisdiction will follow standard methodologies as described in the Regional Supplement to the
Corps of Engineers Wetland Delineation Manual: Western Mountains, Valleys, and Coast Region (2010) and informal
guidance from CDFW outlined in the California Fish and Game Code. The following subtasks will be undertaken to
complete the delineation study for the project site:
MIG a P.O. Box 5815 a Tahoe City • CA 96145
Phone 415-250-8900 • Fax 530-583-9294• E-mail amy.parravano@calecology.com
—17—
Mr. Wolfe
Tallac Creek Sewer Line Protection Project
Paae 2 of 4
June 27, 2017
1a. Conduct USACE Jurisdictional Delineation. MIG will conduct a formal jurisdictional delineation of the
project site in order to determine the precise location and extent of waters and wetlands potentially
considered to be jurisdictional by the USACE, CDFW, and/or the RWQCB. This will include recording data
on hydrology, vegetation, and soils at upland and wetland data point locations and mapping the extent of
potential jurisdictional features. In addition, the survey will map and located the Ordinary High Water Mark
and Top of Bank that defines the upper limit of Waters of the U.S. and CDFW streambeds, respectively.
Potentially jurisdictional waters or wetlands will be photographed and mapped by a hand-held Trimble GPS
unit and/or by hand on available aerial imagery, topographic maps, or project maps and then
downloaded/digitized onto the appropriate base map in ArcGIS 10.
1b. Prepare USACE Prelirtj a Ji3risdiciio:ial Determinatior. (PJD) R poH. MIG will synthesize the field
data and maps and prepare a PJD report, including a GIS -generated map of potentially jurisdictional waters
and wetlands identified at the site. The delineation map and report will be prepared in the standard format
suitable for submission to the USACE Sacramento District. The report will be completed following the
USACE's Minimum Standards for Acceptance of Wetland Delineations and will include all necessary
checklist items and/or forms, A narrative describing existing site conditions, results of the jurisdictional
delineation, summary of wetlands and water features, and discussion of the regulatory status of the project
site will be included. The report will also include maps showing the general site location on a USGS 7.5
minute quadrangle, soil types, and NWI data as stipulated in the USACE's guidance. A list of plant species,
including scientific and common names and wetland indicator status, copies of field data forms, as well as
representative photographs of the project site will be included as appendices. This report may be used to
solicit a formal verification and approval of Section 404 jurisdictional areas by the USACE, Lahontan Water
Board, and CDFW.
Task 3 — Rare Plant Survey
A MIG botanist familiar with identifying flora in the Lake Tahoe region will conduct focused botanical surveys in
accordance with California Native Plant Society's (CNPS) Botanical Survey Guidelines (CNPS 2001), CDFW's
Protocols for Surveying and Evaluating Impacts to Special Status Native Plant Populations and Natural Communities
(CDFW 2009), and USFWS Guidelines for Conducting and Reporting Botanical Inventories for Federally Listed,
Proposed and Candidate Plants (USFWS 2000). Prior to conducting the field survey, a species occurrence records
search of the California Native Plant Society Inventory and CDFW's California Natural Diversity Database will be
conducted to generate a list of potentially present special status species (refer to Task 1). Any special -status species
identified within the survey area shall be mapped using a handheld Global Positioning System device. Digital
photographs will also be taken of any special -status species populations observed in the field. All plant species
encountered during the focused survey will be identified using dichotomous keys. Upon completion of the rare plant
surveys, MIG shall prepare a letter report providing a description of the study methodology; an assessment of
existing conditions; summary table of target species; survey results; recommendations for impact avoidance,
minimization, and/or mitigation, as necessary; a comprehensive list of all vascular plants observed; and maps that
identify the locations of special -status plant species, if found on the site.
MIG - P.O. Box 5815 - Tahoe City - CA 96145
Phone (415) 250-8900 - E-mail aparravano@migcom.com
��
Mr. Wolfe
Tallac Creek Sewer Line Protection Project
Page 3 of 4
Task 4 — Regulatory Permitting Support
June 27, 2017
It is our understanding that the South Tahoe Public Utility District (STPUD) and NHC will prepare all permit
applications, including the Pre -construction Notification for a Nationwide Permit for the USACE, the Clean Water Act
Section 401 for the Lahontan Water Board, and the Lake or Streambed Alteration Agreement for the CDFW. Under
this task, MIG will provide assistance on an as -needed basis for preparation of permit application packages.
Coordination with USACE may also be necessary to aid in their evaluation of wetlands for the Preliminary
Jurisdictional Determination. MIG will coordinate with the STPUD, NHC, and/or USACE by phone or email for up to
12 hours. If additional items and/or site meetings are requested that will require additional hours, MIG will provide
notification to NHC in writing to request a scope and budget revision.
SCOPE OF WORK ASSUMPTIONS
The following assumptions have been made in the preparation of this Scope of Work:
1. Only one revision cycle of the draft reports will be necessary, and all comments from the NHC and STPUD
will be consolidated and provided to MIG at one time.
2. Any previous written reports, maps, GIS data, or records of correspondence with federal or state regulatory
or resource agencies that pertain this project will be provided to MIG prior to commencement of field work.
PROPOSED COST ESTIMATE
Our total not -to -exceed estimated cost to prepare Wetland Delineation and Rare Plant Survey Reports is $13,790.
Costs are provided by task in Table 1 below, and MIG reserves the right to move costs among the tasks as long as
the total cost estimate is not exceeded. Fees for professional services would be charged on a time -and -materials
basis, and only actual time spent will be billed. If additional work is required, a revised scope and budget will be
submitted to NHC for prior review and approval.
Table 1. Total Cost Estimate
TASK TOTAL COST
PER TASK'
Task 1: Resource Database and Background
Information Review
$990
Task 2: Federal and State Jurisdictional Wetland and
Water Delineation
$7,675
Task 3: Rare Plant Survey and Report
$3,565
Task 4: Regulatory Permitting Support
$1,560
TOTAL COST ESTIMATE
$13,790
"Note: Includes cost of GPS equipment usage and roundtrip mileage from Tahoe City to the project site. The Wetland Delineation and Rare
Plant Survey Reports will be provided to the client in an electronic format; if requested, printing costs would be billed directly with a 10%
markup.
MIG • P.O. Box 5815 • Tahoe City • CA 96145
Phone (415) 250-8900 • E-mail aparravano@migcom.com
—19—
Mr. Wolfe
Tallac Creek Sewer Line Protection Project
Page 4 of 4
June 27, 2017
If you have any questions or need additional information, please contact Senior Biologist Amy Parravano at (415)
250-8900 or aparravanQaamigcom,com in our Tahoe City office who will serve as the lead biologist and project
manager. If you wish, this Letter of Agreement may serve as authorization and agreement for this work effort
between MIG, Inc. and NHC.
Sincerely,
Laura Moran
Principal I Director of Ecosystem Restoration Services
800 Hearst Avenue
Berkeley, CA 94710
510 845 7549 1 415 246 7397 -cell
Email: lauram@miqcom.com
—20—
Approved:
Signature:
Date:
Title:
Date:
Northwest Hydraulic Consultants
MIG e P.O. Box 5815 • Tahoe City • CA 96145
Phone (415) 250-8900 • E-mail aparravano@migcom.com
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: July 18, 2017
ITEM - PROJECT NAME: CalPERS Required Pay Listing by Position
REQUESTED BOARD ACTION: Adopt Resolution No. 3063-17 which incorporates the Pay
Listing by Position for the pay listing effective June 29, 2017.
DISCUSSION: California Public Employees' Retirement System (CaIPERS) requires each
revision of a combined salary schedule listing all positions at the District be formally
adopted by the Board of Directors. The listing must be retained by the District and must
be available for public inspection for not less than five (5) years. This revision addresses
the approval of the June 29, 2017, Union and Management Memorandums of
Understanding.
SCHEDULE: Post Pay Listing effective June 29, 2017, on website upon approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3063-17, Pay Listing by Position for effective date June 29,
2017
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES -kV
CHIEF FINANCIAL OFFICER: YES
-21-
CATEGORY: General
Mel
NO
General Manager
Richard H. Solbrig
Directors
O Suth
Tahoe
Chris
onco James R. Jones
Utility District
Randy vogelgesangPublic
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: July 18, 2017
ITEM - PROJECT NAME: CalPERS Required Pay Listing by Position
REQUESTED BOARD ACTION: Adopt Resolution No. 3063-17 which incorporates the Pay
Listing by Position for the pay listing effective June 29, 2017.
DISCUSSION: California Public Employees' Retirement System (CaIPERS) requires each
revision of a combined salary schedule listing all positions at the District be formally
adopted by the Board of Directors. The listing must be retained by the District and must
be available for public inspection for not less than five (5) years. This revision addresses
the approval of the June 29, 2017, Union and Management Memorandums of
Understanding.
SCHEDULE: Post Pay Listing effective June 29, 2017, on website upon approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3063-17, Pay Listing by Position for effective date June 29,
2017
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES -kV
CHIEF FINANCIAL OFFICER: YES
-21-
CATEGORY: General
Mel
NO
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3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
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RESOLUTION NO. 3063-17
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FORMALLY
ADOPTING PAY LISTING BY POSITION FOR THE
EFFECTIVE DATE OF JUNE 29, 2017
WHEREAS, the Board of Directors of South Tahoe Public Utility District and the
Board of Administration of California Public Employees' Retirement System entered into
a contract, effective June 19, 2003, and amended effective April 19, 2007, providing for
'he participation of said public agency in the California Public Employees' Retirement
System; and,
WHEREAS, the Government Code and CCR, Title 2, Section 570.5 requires that
one combined pay schedule, adopted by the Board of Directors, for every employee
position, including the Board of Directors, be made available for public inspection and
retained for not less than five years; and
WHEREAS, the South ,Tahoe Public Utility District Pay Listing by Position for the
effective dates of June 29, 2017 is incorporated herein.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South
Tahoe Public Utility District hereby formally adopts the above-mentioned Pay Listing by
Position for the effective date of June 29, 2017
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3063-17 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 20th
I day of July, 2017, by the following vote:
AYES:
NOES:
(ABSENT:
ATTEST:
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
-23-
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ANNUAL SALARY SCHEDULE
EFFECTIVE JUNE 29, 2017
-25-
Effective 6/29/17
MINIMUM
MAXIMUM
ANNUAL
ANNUAL
ACCOUNT CLERK 1
$
43,409
$
55,402
ACCOUNT CLERK II
$
48,517
$
61,921
ACCOUNTING MANAGER
$
95,902
$
122,399
ACCOUNTING SUPERVISOR
$
67,896
$
86,655
ACCOUNTING TECH 1
$
52,420
$
66,902
ACCT TECH II/GRANT ASSISTANT
$
57,662
$
73,593
ADMINISTRATIVE ASSISTANT
$
48,663
$
62,107
ASSET MANAGEMENT ANALYST 1
$
64,135
$
81,854
ASSET MANAGEMENT ANALYST II
$
73,755
$
94,132
ASSOCIATE ENGINEER
$
87,574
$
111,769
ASSISTANT ENGINEER
$
76,173
$
97,218
ASSISTANT GENERAL MANAGER
$
158,155
$
201,850
BOARD OF DIRECTOR
$
4,800
$
4,800
CHIEF FINANCIAL OFFICER
$
133,732
$
170,680
CHIEF PLANT OPERATOR
$
89,626
$
114,389
CONTRACT ADMINISTRATOR
$
52,879
$
67,488
CUSTOMER SERVICE MANAGER
$
95,195
$
121,495
CUSTOMER SERVICE REP 1
$
43,409
$
55,402
CUSTOMER SERVICE REP II
$
48,422
$
61,800
CUSTOMER SERVICE SUPERVISOR
$
67,896
$
86,655
ELECTRICAL/INSTR SUPERVISOR
$
84,491
$
107,835
ELECTRICAL/INSTR TECH 1
$
60,670
$
77,432
ELECTRICAL/INSTR TECH II
$
70,761
$
90,310
ENG/CAD/GIS SPECIALIST 1
$
57,946
$
73,955
ENG/CAD/GIS SPECIALIST II
$
77,653
$
99,107
ENGINEERING DEPT MANAGER
$
133,619
$
170,536
ENGINEERING TECH 1
$
65,048
$
83,019
ENGINEERING TECH II
$
74,826
$
95,498
EXECUTIVE SERVICES MANAGER
$
87,714
$
111,948
GENERAL MANAGER
$
173,842
$
221,871
GRANT COORDINATOR
$
76,045
$
97,055
HUMAN RESOURCES ANALYST
$
63,877
$
81,524
HUMAN RESOURCES COORDINATOR
$
48,663
$
62,107
HUMAN RESOURCES DIRECTOR
$
105,695
$
134,896
HYDROGEOLOGIST
$
100,666
$
128,478
INFO TECHNOLOGY MANAGER
$
100,762
$
128,601
INSPECTIONS SUPERVISOR
$
74,668
$
95,297
INSPECTOR 1
$
51,005
$
65,097
-25-
Effective 6/29/17
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ANNUAL SALARY SCHEDULE
EFFECTIVE JUNE 29, 2017
-26-
Effective 6/29/17
MINIMUM
MAXIMUM
ANNUAL
ANNUAL
INSPECTOR II
$
60,119
$
76,728
IT SYSTEMS SPECIALIST 1
$
55,026
$
70,229
IT SYSTEMS SPECIALIST II
$
64,515
$
82,339
JUNIOR ENGINEER
$
65,692
$
83,841
LABORATORY ASSISTANT
$
47,239
$
60,291
LABORATORY DIRECTOR
$
95,161
$
121,453
LABORATORY TECH 1
$
58,865
$
75,129
LABORATORY TECH II
$
69,185
$
88,300
LIMITED TERM CUSTOMER SERVICE REP 1
$
43,409
$
55,402
LIMITED TERM CUSTOMER SERVICE REP II
$
48,422
$
61,800
LIMITED TERM JUNIOR ENGINEER
$
65,692
$
83,841
LIMITED TERM METER SERVICE TECH
$
51,005
$
65,097
LIMITED TERM WATER METER INSTALL COORD
$
51,005
$
65,097
MAINTENANCE MECHANIC 1
$
49,843
$
63,614
MAINTENANCE MECHANIC II
$
58,680
$
74,892
MAINTENANCEENANCE SUPERVISOR
$
84,482
$
107,823
MANAGER OF FIELD OPERATIONS
$
112,850
$
144,028
MANAGER OF PLANT OPERATIONS
$
111,874
$
142,783
NETWORK/TEL SYS ADMIN 1
$
71,127
$
90,778
NETWORK/TEL SYS ADMIN 11
$
76,311
$
97,395
OPERATIONS SUPERVISOR
$
74,519
$
95,107
PART TIME PERMANENT
$
10,490
$
13,388
PART TIME PERMANENT II
$
15,864
$
20,247
PLANT OPERATOR 1
$
50,935
$
65,007
PLANT OPERATOR III
$
64,380
$
82,167
PRINCIPAL ENGINEER
$
115,860
$
147,870
PUBLIC INFORMATION OFFICER
$
89,912
$
114,753
PUMP STATION LEAD
$
71,079
$
90,717
PUMP STATION OPERATOR 1
$
50,936
$
65,009
PUMP STATION OPERATOR II
$
62,340
$
79,563
PUMP STATION SUPERVISOR
$
84,491
$
107,835
PURCHASING AGENT
$
88,531
$
112,991
SEASONAL
$
15,864
$
20,247
SENIOR ENGINEER
$
100,666
$
128,478
SHIPPING AND RECEIVING CLERK
$
50,349
$
64,260
STUDENT HELPER
$
10,490
$
13,388
UNDERGROUND REPAIR SEWER 1
$
43,409
$
55,402
UNDERGROUND REPAIR SEWER II
$
53,620
$
68,435
-26-
Effective 6/29/17
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ANNUAL SALARY SCHEDULE
EFFECTIVE JUNE 29, 2017
-27-
Effective 6/29/17
MINIMUM
MAXIMUM
ANNUAL
ANNUAL
UNDERGROUND REPAIR SEWER LEAD
$
61,077
$
77,952
UNDERGROUND REPAIR SEWER SUPERVISOR
$
78,254
$
99,874
UNDERGROUND REPAIR WATER 1
$
43,409
$
55,402
UNDERGROUND REPAIR WATER II
$
53,620
$
68,435
UNDERGROUND REPAIR WATER LEAD
$
61,077
$
77,952
UNDERGROUND REPAIR WATER SPECIAL RATE
$
70,661
$
70,661
UNDERGROUND REPAIR WATER SUPERVISOR
$
78,254
$
99,874
UTILITY PERSON 1
$
39,908
$
50,934
UTILITY PERSON II
$
47,473
$
60,588
VEHICLE/HEAVY EQUIP MECH 1
$
49,843
$
63,614
VEHICLE/HEAVY EQUIP MECH II
$
58,680
$
74,892
VEHICLE/HEAVY EQUIP MECH SUPERVISOR
$
78,254
$
99,874
WATER CONSERVATION SPECIALIST
$
60,888
$
77,710
WATER REUSE LEAD
$
61,077
$
77,952
WATER REUSE MANAGER
$
100,666
$
128,478
WATER REUSE WORKER 1
$
43,409
$
55,402
WATER REUSE WORKER II
$
53,620
$
68,435
WATER SERVICE REPRESENTATIVE
$
61,077
$
77,952
-27-
Effective 6/29/17
TO:
FROM:
MEETING DATE:
ITEM - PROJECT NAME:
1275 Meadow Crest Drive • South Lake Tahoe+ CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614' www.5tpud.u5
BOARD AGENDA ITEM 4e
Board of Directors
Paul Hughes, Chief Financial Officer
July 20, 2017
Bond Counsel Legal Services
REQUESTED BOARD ACTION: Authorize staff to execute an Agreement for Legal Services
between the South Tahoe Public Utility District and Jones Hall, a professional law
corporation.
DISCUSSION: As part of the State Water Resources Control Board State Revolving Fund
(SRF) Contract approval process, legal opinions are required from the District's general
legal counsel and bond legal counsel. With previous loan Contracts, the costs of each
of the opinions provided from the bond counsel were well below the General Manager
and Chief Financial Officer's purchasing limits. Due to the fact that the District intends to
continue utilizing the SRF program when possible, staff believes it is prudent to have a
Legal Services Agreement executed between the District and bond legal counsel,
Jones Hall, specifically for these types of financings.
Jones Hall has been the District's bond counsel for many years, and District staff has
been very satisfied with their efficient services. Within Agreement for Legal Services (the
Agreement), the scope of services includes assisting in the negotiation of the SRF
Contracts, preparation of Resolutions approving Contracts, and providing opinions
required by the State Water Resources Control Board. The compensation for these
services is $500 per hour, and the expense is accounted for within the total expenditures
of each project financed. The Agreement can be terminated by the District at any
time.
SCHEDULE: Upon Approval
COSTS: $500/Hour
ACCOUNT NO: Various
BUDGETED AMOUNT AVAILABLE: Included in the budgets of individual projects financed
through the State SRF Program
ATTACHMENTS: Agreement for Legal Services
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES r.ct NO
CHIEF FINANCIAL OFFICER: YES:`_2 41O,
I�,
General Manager
Richard H. 5olbrig
5outh
TDirectors
Chrie Cefalu
Jamee R. Jones
Utility
RIMY voocloesangPublic
District
Kelly 5heehan
Duane Wallace
1275 Meadow Crest Drive • South Lake Tahoe+ CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614' www.5tpud.u5
BOARD AGENDA ITEM 4e
Board of Directors
Paul Hughes, Chief Financial Officer
July 20, 2017
Bond Counsel Legal Services
REQUESTED BOARD ACTION: Authorize staff to execute an Agreement for Legal Services
between the South Tahoe Public Utility District and Jones Hall, a professional law
corporation.
DISCUSSION: As part of the State Water Resources Control Board State Revolving Fund
(SRF) Contract approval process, legal opinions are required from the District's general
legal counsel and bond legal counsel. With previous loan Contracts, the costs of each
of the opinions provided from the bond counsel were well below the General Manager
and Chief Financial Officer's purchasing limits. Due to the fact that the District intends to
continue utilizing the SRF program when possible, staff believes it is prudent to have a
Legal Services Agreement executed between the District and bond legal counsel,
Jones Hall, specifically for these types of financings.
Jones Hall has been the District's bond counsel for many years, and District staff has
been very satisfied with their efficient services. Within Agreement for Legal Services (the
Agreement), the scope of services includes assisting in the negotiation of the SRF
Contracts, preparation of Resolutions approving Contracts, and providing opinions
required by the State Water Resources Control Board. The compensation for these
services is $500 per hour, and the expense is accounted for within the total expenditures
of each project financed. The Agreement can be terminated by the District at any
time.
SCHEDULE: Upon Approval
COSTS: $500/Hour
ACCOUNT NO: Various
BUDGETED AMOUNT AVAILABLE: Included in the budgets of individual projects financed
through the State SRF Program
ATTACHMENTS: Agreement for Legal Services
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES r.ct NO
CHIEF FINANCIAL OFFICER: YES:`_2 41O,
I�,
AGREEMENT FOR LEGAL SERVICES
BETWEEN THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AND
JONES HALL, A PROFESSIONAL LAW CORPORATION,
FOR SPECIAL COUNSEL SERVICES
IN CONNECTION WITH
STATE WATER RESOURCES CONTROL BOARD
INSTALLMENT SALE AGREEMENT FINANCINGS
This AGREEMENT FOR LEGAL SERVICES is entered into this 20th day of July, 2017,
between the SOUTH TAHOE PUBLIC UTILITY DISTRICT, a special district of the State of California
("Client"), and JONES HALL, A PROFESSIONAL LAW CORPORATION, San Francisco, California
("Attorneys").
BACKGROUND:
1. The Client proposes to finance various water and sewer projects (the "Projects")
through separate loans from the State of California through the State Water Resources Control
Board (the "Water Board"), with each loan evidenced by an installment sale agreement (each an
"Installment Sale Agreement") between the Client and the Water Board.
2. In order to enter into each Installment Sale Agreement and finance each Project,
the Client requires the services of nationally -recognized special counsel.
AGREEMENT:
In consideration of the foregoing and the mutual covenants contained in this Agreement,
the Client and Attorneys agree as follows:
Section 1. Attorney -Client Relationship: Upon execution of this Agreement, the Client
will be Attorney's client and an attorney-client relationship will exist between Client and
Attorneys. Attorneys assume that all other parties will retain such counsel as they deem
necessary and appropriate to represent their interests in this transaction. Attorneys further
assume that all other parties understand that in this transaction Attorneys represent only the
Client, Attorneys are not counsel to any other party, and Attorneys are not acting as an
intermediary among the parties. Attorneys'services as special counsel are limited to those
contracted for in this Agreement; the Clients execution of this Agreement will constitute an
acknowledgment of those limitations.
Section 2. Scope of Engagement. Attorneys shall perform all of the following services as
special counsel in connection with the negotiation and execution of each Installment Sale
Agreement for the purpose of providing financing for each related Project:
a. Consultation and cooperation with the Client, Client staff, and the Client's general
counsel to assist in the negotiation of the Installment Sale Agreement.
b. Preparation of a resolution of the Client's board of directors approving the
Installment Sale Agreement, and providing such opinions addressed to the State
-31-
Water Board as are requested by the Client in connection with the execution and
delivery of the Installment Sale Agreement.
c. Such other and further services as are normally performed by special counsel in
connection with similar projects.
Section 3. Excluded Services. Our duties in this engagement are limited to those
expressly set forth above in Section 2, except as expressly set forth in a written amendment to
this Agreement. Among other things, our duties do not include:
a. Drafting state constitutional or legislative amendments.
b. Pursuing test cases or other litigation, such as contested validation
proceedings, or representing the Client in connection with any legal
challenges relating to the Installment Sale Agreement.
c. Addressing any other matter not specifically set forth above.
Section 4. Conflicts' Pros ective Consent. Attorneys represent many political
subdivisions, investment banking firms and financial advisory firms. It is possible that during
the time that Attorneys are representing the Client, one or more of Attorneys' present or future
clients will have transactions with the Client. It is also possible that Attorneys may be asked
to represent, in an unrelated matter, one or more of the entities involved in the financing of the
Project. Attorneys do not believe such representation, if it occurs, will adversely affect
Attorneys' ability to represent you as provided in this Agreement, either because such matters
will be sufficiently different from the financing of the Project so as to make such
representations not adverse to our representation of you, or because the potential for such
adversity is remote or minor and outweighed by the consideration that it is unlikely that advice
given to the other client will be relevant to any aspect of the financing of the Project.
Execution of this Agreement will signify the Clients consent to Attorneys' representation of
others consistent with the circumstances described in this paragraph.
Section 5. Compensation. For the services of Attorneys set forth above, the Client will
pay Attorneys compensation at a rate equal to $500 per hour for the financing of each Project.
In addition, Attorneys shall be reimbursed for direct out-of-pocket expenses incurred by
Attorneys in connection with their services hereunder, including expenses for messenger and
delivery service, publication fees if any, photocopying and other costs and expenses. Attorneys'
fee is not set by law but is negotiable between Attorneys and Client.
Attorneys' compensation will be paid based on an invoice to be provided by Attorneys to
the Client. Our invoice will be submitted following the execution and delivery of the Installment
Sale Agreement. Payment will be due within 30 days after submission of the invoice.
Section 6. Responsibilities of the Client. The Client will cooperate with Attorneys and
furnish Attorneys with certified copies of all proceedings taken by the Client, or otherwise
deemed necessary by Attorneys to carry out their duties under this Agreement. During the
course of this engagement, Attorneys will rely on Client to provide Attorneys with complete and
timely information on all developments pertaining to any aspect of each Installment Sale
Agreement and each Project.
=32--
Section T. Independent Contractor. Attorneys will act as an independent contractor in
performing the services required under this Agreement, and under no circumstances shall
Attorneys be considered an agent, partner, or employee of the Client.
Section 8. Assignment. Attorneys may not assign their rights or delegate their
obligations under this Agreement, in whole or in part, except with the prior written consent of the
Client.
Section 9. Termination of Aareement.
(a) Termination by Client. This Agreement may be terminated at any time by the
Client with or without cause upon written notice to Attorneys.
(b) Termination by Attorneys. This Agreement may be terminated by Attorneys upon
15 days' written notice to Client if Client fails to follow written legal advice given by Attorneys.
(c) Termination Upon Execution of the Installment Sale Agreement and Financing of
Project. This Agreement shall terminate with respect to each Project upon the execution of the
related Installment Sale Agreement and financing of the Project.
(d) Consequences of Termination. In the event of termination, all finished and
unfinished documents shall at the option of the Client become its property and shall be delivered
to the Client by Attorneys.
IN WITNESS WHEREOF, the Client and Attorneys have executed this Agreement as of
the date first above written.
JONES HALL, A PROFESSIONAL LAW
CORPORATION
Scott R. Ferguson
Vice President
SOUTH TAHOE PUBLIC UTILITY DISTRICT
By: Paul Hughes
Its: Chief Financial Officer
1950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 6, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Wallace
Absent: Director Sheehan
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Doug Van
Gorden, Julie Ryan, Terry Powers, Bren Hoyle, Nancy Hussmann, Phil[ Torney, Cliff Bartlett, Jeff Lee,
Chris Skelly, Steve Caswell, Tim Bledsoe, Brent Goligoski, John Thiel
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
CONSENT CALENDAR:
Moved Wallace Second Cefalu Vo of esan Yes Cefalu Yes Jones Yes Sheehan Absent Wallace
Yes to approve the Consent Calendar as presented.
a. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3062-17 to adopt the Statement of Investment Policy (supersedes
Resolution No. 3033-16).
b. COMPUTER EQUIPMENT FOR FISCAL YEAR 2017/2018
(Brian Bartlett, Network/Telecom Systems Administrator)
Authorized purchase of computers and equipment budgeted for 2017/18 in the estimated
amount of $56,600.
C. TEMPORARY SURVEY INTERVIEWERS
(Ivo Bergsohn, Hydrogeologist)
Authorized staff to contract with Blue Ribbon Personnel Services for three temporary
employees in the estimated amount of $29,Q,P0.
REGULAR BOARD MEETING MINUTES - July 6, 2017 PAGE - 2
d. POSSIBLE CELL TOWER ON ARROWHEAD WATER TANK SITE
(Shannon Cotulla, Assistant General Manager)
Authorized staff to begin discussions with cell tower providers for installing a tower on the
Arrowhead Water Tank site.
e. 300 KW GENERATOR, AL TAHOE PUMP STATION
(Cliff Bartlett, Fleet/Equipment Supervisor)
Authorized staff to: 1) Find that MTU Onsite Generators will be the sole brand for District
generators less than 750 KW; and, 2) Authorized staff to go out to bid for one MTU 300 KW
Generator and new switch gear.
f. REGULAR BOARD MEETING MINUTES: June 15,201
(Melanie Guttry, Executive Services Manager/Clerk of the Board)
Approved June 15, 2017, Minutes
ITEMS FOR BOARD ACTION
a. Union Memorandum of Understanding Effective June 29, 2017 (Nancy Hussmann, Human Resources
Director) -Staff reported that feedback from the Union regarding the Memorandum of
Understanding (MOU) was positive and the Union vote to approve it was unanimous.
Moved WallacelSecond Cefalu/Vogelgesana Yes/Cefalu Yes/Jones Yes/Sheehan
Absent/Wallace Yes to approve Union Memorandum of Understanding for the term of June 29,
2017, through June 23, 2021.
b. Management Staff Memorandum of Understanding Effective June 29, 2017 (Nancy Hussmann,
Human Resources Director) - Staff reported that of the management staff who voted, the vote was
unanimous to accept the MOU. President Vogelgesana reported the Board took these
negotiations very seriously and negotiated the best deal possible on behalf of the rate payers.
Director Wallace added the Board believes the District hires the best staff that do a tremendous
job, which the Board takes pride in and salary negotiations is the most difficult task to balance
at times.
Moved Wallace/Second CefaIu/VogeIges4ng YesZCefalu Yes/Jones Yes/ Sheehan
Absent/Wallace Yes to approve Management Staff Memorandum of Understanding for the
term of June 29, 2017, through June 23, 2021.
c. 2015 Luther Pass Power and Control Project (Julie Ryan, Principal Engineer) - Staff provided an update
on the project explaining that during the project when the District installed and tested Pump No.
3, staff found that it was drawing high amperage at the motor that was not allowing staff to
proceed with testing. Upon inspection, staff found considerable wear on the pump and after
seeking prices from three different rehabilitation firms, staff received a price from MarTek, who
has been working under Thomas Haen Company. The pump should arrive back at the District
next week fully rehabilitated.
Moved Wallace/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/ Sheehan
Absent/Wallace Yes to approve Change Order No. 7 to Thomas Haen Company in the amount
$159,212.11.
-36-
REGULAR BOARD MEETING MINUTES - July 6, 2017
PAGE - 3
d. Solar Feasibility Study (Shannon Cotulla, Assistant General Manager) - Staff reported that Sage
Renewables did a presentation at the Association of California Water Agencies (ACWA)
Conference and staff would like to invite them to come in and review a behind the meter solar
system.
Moved Jones/Second Wallace/ Vogelgesang Yes/Cefalu Yes/Jones Yes/ Sheehan
Absent/Wallace Yes to approve Task Order No. 1 with Sage Renewables to conduct a solar
feasibility review at the Waste Water Treatment Plant.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Wallace/ Second Cefalu/Vogelgesang YeVCefatu Yes/-fonesYes/Sheehan
Absent/Wallace Yes to approve Payment of Claims in the amount of $2,366,464.63.
STANDING AND AD-HOC COMMITTEE REPORTS:
The next Ad -Hoc City Council Committee meeting is July 14 at 9 a.m. at the District.
BOARD MEMBER REPORTS:
Director Jones provided a report regarding ACWA's Forest Resiliency Committee.
Director Wallace reported that the casinos are not allowing free parking in their lots during weekends
and holidays, which will further impact the community especially through the loop road project.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Wallace reported the July meeting is cancelled. The next meeting is August 9 at 10 a.m. at
the District.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
■ Richard Solbrici has appeared on Lake Tahoe Television several times and will appear again
on Monday, July 10, to talk about the meters and the Tahoe Keys projects.
• Influent flow to the Waste Water Treatment Plant on July 4 was 5.15 million gallons, which is
typical for this time of year.
• Staff has engaged with Bonnie Turnbull to discuss suggestions she has regarding green projects
at the District. Staff will keep the Board updated on any progress.
• Paul Hughes passed his Special District Administrator Certificate Exam, through California
Special District's Leadership Foundation. Paul Hughes also completed the ACWA Leadership
Training Program. The Board congratulated Paul on these accomplishments.
STAFF/ATTORNEY REPORTS:
Shannon Cotulla provided a report regarding Assembly Bill 401. Staff is planning to provide comments
on the proposed program on Monday, July 10.
Doug Van Gorden thanked the Board and Negotiations Teams on behalf of the shop stewards for the
Union MOU approved today.
Staff provided a report regarding Fallen Leaf Lake Vacuum Station No. 4, and stated that by early
next week, the District should be pumping through the new station. Pumps crews were at Fallen Leaf
on July 4 from 1:30 p.m. to 10:00 p.m. This project has been complicated, but coming to completion.
Shannon Cotulla commended all the crews involved for their efforts on this complicated project.
REGULAR BOARD MEETING MINUTES - July 6, 2017
PAGE - 4
Staff provided an update on the Tahoe Keys Project, which is scheduled to begin on Tuesday, July 25.
A traffic control plan will be submitted to the City on July 10 and a press release will go out to local
media regarding the project. Residents are encouraged to use 15th Street in and out of the Tahoe
Keys during the project.
Staff provided an update on the Diamond Valley Ranch Syphon. The pipe will be used as a backup,
but not put back into service until a new lining is installed.
Staff provided a report regarding lead testing in the Lake Tahoe Unified School District (LTUSD) sites. In
April the District's Lab staff met with LTUSD staff and identified 40 sites throughout the 8 schools where
samples would be collected. Of the 40 samples collected in April, only one tested above the action
limit of 15 parts per billion. This sample location was immediately isolated and is being evaluated.
LTUSD notified parents of this information via email and posted the information on their website. The
District will also post a link on its website to provide the information.
Shannon Cotulla reported on his plans to run for Vice Chairperson for ACWA's Region 3 Board and if
the Board does not oppose, he will plan to use the same Resolution the Board approved when he ran
for the ACWA Board in 2015. The Board was not opposed.
Staff reported there is a budget trailer bill still being considered to institute revisions to the Urban
Water Management Plan Program and to institute permanent water conservation regulations.
ADJOURNMENT: 2:56 p.m.
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
-38-
Randy Vogelgesang, Board President
South Tahoe Public Utility District
General Manager
Richard H. 5olbrig
Directory
5outh
Chris Ccfalu Tahoe JamJondoes R. Jones
Randy Vogelecoang
Kelly SheehanpUblic Utility District
Duane Wallace
1275 Meadow Crest Drive • 5outh Lake Tahoe o CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 7a
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service and
Ryan Lee, Customer Service Representative
MEETING DATE: July 20, 2017
ITEM - PROJECT NAME: Resolution No. 3064-17 authorizing EI Dorado County to
Collect the List of Unpaid, Delinquent Accounts for Sewer,
Water and/or Street Lighting
REQUESTED BOARD ACTION: 1) Hold a Public Hearing at 2:00 p.m. to receive public
comments and protests regarding the list of delinquent accounts; 2) Approve the list of
delinquent accounts; and, 3) Adopt Resolution No. 3064-17, authorizing the list of
delinquent accounts to be added to the 2017/18 EI Dorado County Tax Assessor's Roll.
DISCUSSION: A list of delinquent accounts (sewer, water and/or street lighting) is
attached to Resolution No. 3064-17 to be added to the 2017/18 EI Dorado County Tax
Assessor's Roll. The Board will hold a Public Hearing to consider any comments or
protests from the public before considering approval of the list of delinquent accounts.
Afterwards, the Board may approve Resolution No. 3064-17 authorizing the list of
delinquent accounts to be added to the 2017/18 EI Dorado County Tax Assessor's Roll.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3064-17, list of all delinquent accounts will be distributed
prior to and at the Board Meeting.
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-39-
CATEGORY: Sewer/Water
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RESOLUTION NO. 3064-17
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUTHORIZING EL DORADO COUNTY TO COLLECT
FISCAL YEAR 2016/2017 DELINQUENT AND UNPAID UTILITY
CHARGES ON THE COUNTY 2017/2018 TAX ROLL
WHEREAS, pursuant to the Public Utility Code section 16467, the South Tahoe
'ublic Utility District ("District") levies and collects water, sewer and/or street lighting
service charges from the District's customers to pay for the operation, maintenance and
mprovements;
WHEREAS, some of the District's customers from time to time become
ielinquent in their payment of water, sewer and street lighting charges;
WHEREAS, the District's Customer Service Manager has prepared a list of
ielinquent water, sewer and street lighting charges for the Fiscal Year 2016/2017
"Delinquent Accounts");
WHEREAS, the California Public Utility Code Section 16469 authorizes the
Delinquent Accounts to be placed on the EI Dorado County Tax Rolls;
WHEREAS, the District may request the EI Dorado County Auditor -Controller to
place the Delinquent Accounts on the EI Dorado County Tax Rolls; and,
WHEREAS, the District's Board of Directors has conducted a Public Hearing
concerning the Delinquent Accounts, considered any comments or protests received
prior to or at the hearing, and determined that the Delinquent Accounts should be
placed on the EI Dorado County Tax Rolls.
THEREFORE, BE IT RESOLVED, by the Board of Directors of the South Tahoe
Public Utility District, County of EI Dorado, State of California, as follows:
1. The District's Board of Directors approves and adopts the Delinquent
Accounts as presented by District staff, a copy of which is attached as Exhibit A and is
incorporated by this reference.
-41-
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2. The District requests and authorizes the Auditor -Controller of the County
of EI Dorado to place on the Secured Property Tax Roll for Fiscal Year 2017/2018, the
Delinquent Accounts pursuant to this Resolution No. 3064-17.
3. It is further declared that the Delinquent Accounts should be added to and
made a part of the El Dorado County annual assessment levied upon said certain
parcels of land therein referred to and shall become a lien upon said parcels of land.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3064-17 was duly and regularly adopted and passed by the Board of
Directors of South Tahoe Public Utility District at a regular meeting held on July 20, j
!017, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3064-17
Page 2
July 20, 2017
-42-
General Manager
Richard H. Solbrig
Directors
Suth O Tahoe J
Chris onco
James R. ones
Randy Vogelge5ang
Public, Utility Di5trict Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive - South Lake Tahoe • CA 96150-7401
Fhone 530 544-6474 - Fax 530 541-0614 • www.stpud.u5
BOARD AGENDA ITEM 7b
TO: Board of Directors
FROM: Stephen Caswell, Senior Engineer
MEETING DATE: July 20, 2017
ITEM - PROJECT NAME: Primary Clarifier No. 1 /Aeration Basin No. 2 Rehabilitation
(PC 1/AB2) Project
REQUESTED BOARD ACTION: Approve Change Order No. 1 to Farr Construction
California, dba Resource Development Company, in the amount $267,838.45.
DISCUSSION: Change Order No. 1 addresses two work items that are beyond the scope
of the Contract.
1 . Prior to construction, District staff inspected the conduits that are mounted within
the Aeration Basin effluent channel and found the interior of the conduits
severely corroded and the integrity of the wire compromised. Because of the
similar nature of the work to complete this project, District staff requested a cost
from the contractor to replace the conduits and wire in this location. The
contractor's cost was reviewed by both District staff and the District's
engineering consultant and found to be reasonable. The additional work for
purchasing and installing the conduit and wire will be performed on a lump sum
basis for $59,838.45.
2. Last spring, the District discovered that Flagpole Tank No.1 was leaking. The
District contracted with HDR to inspect, provide recommendations, and prepare
plans and specifications to rehabilitate the tank. The final recommendation was
to coat the tank with Enduraflex polyurethane coating. This coating is identical to
the coating being used on the PCI /AB2 Project. Therefore, District staff
requested a cost quote from Farr Construction California, dba Resource
Development Company, to rehabilitate the tank. Rehabilitation of the tank
includes repointing the mortar of the
-43-
Stephen Caswell
July 20, 2017
Page 2
concrete masonry unit (CMU) walls, repair of any deteriorated CMU block, and
coating the floors, walls, and columns of the tank. Based on the scope of work, the
square footage to be coated, and the unit price being paid for coating on the
PC 1 /AB2 Project, the District found the contractor's quoted price to be fair and
reasonable. The additional work will be performed on a lump sum basis for $208,000.
Staff recommends that the Board approve Change Order No. 1 to the District's
Contract with Farr Construction in the amount $267,838.45. Change Order No.1 brings
the Contract total to $1,891,787.45.
SCHEDULE: As soon as possible
COSTS: $267,838.45
ACCOUNT NO: 1029-7024/AB2RHB; 1029-7023/PC1 RAB
BUDGETED AMOUNT AVAILABLE: $189,534; <$177,896>
ATTACHMENTS: Change Order No. 1
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES r
CHIEF FINANCIAL OFFICER: YES
NO
NO
-44-
CATEGORY: Sewer/Water
00TH aN CHANGE ORDER NUMBER 01
Project: Primary Clarifier 1/Aeration Basin 2 Rehabilitation
Project
Contractor: Farr Construction California dba Resource
Development Company
Date: 07.20.2017 PO #: P30300
The Contract Shall Be Changed As Follows:
A) Amend Additive Bid Item 19, including all labor, equipment, materials and subcontractor
costs necessary to demolish and replace the conduits at the Aeration Basins. This item
addresses in full the additional work requested in Design Clarifications 2 (dated April 12,
2017) and 2.1 (dated May 26, 2017) for a total incremental cost of $59,838.45, as detailed
in Contract Change Request #1 (attached). There is no change to the Contract Time related
to this change in work.
TOTAL FOR ITEM A IS $59,838.45
TOTAL FOR CHANGE ORDER NO. 1 IS A + B = $267,838.45
Dollar Amounts Contract Time
Original Contract
$1,623,949.00
365 Calendar Days
Previous Change Order
$0.00
0 Calendar Days
Current Contract
$1,623,949.00
365 Calendar Days
THIS CHANGE ORDER
$267,838.45
0 Calendar Days
New Contract Total
$1,891,787.45
1 365 Calendar Days
Contractor agrees to make the herein -described changes in accordance with the terms hereof. The change
in contract price and/or contract time noted is full settlement for costs incurred because of the change(s)
described, unless specifically noted in individual description(s).
Date:
Authorized By STPUD Board President
Date:
Accepted By Contractor
Date:
Reviewed By
-45-
B) Add "Schedule B": Flagpole Tank Rehabilitation, Bid Item 20 including all labor,
equipment, materials and subcontractor costs necessary to rehabilitate Flagpole Tank #1.
This item addresses in full the additional work requested in Design Clarification #6 (dated
July 7, 2017) for a total incremental cost of $208,000. There is no change to the Contract
Time related to this change in work.
TOTAL FOR ITEM B IS $208,000.00
TOTAL FOR CHANGE ORDER NO. 1 IS A + B = $267,838.45
-46-
General Manager
Richard H. 5olbrig
Directors
5ouh
Chris Cefalu
t Tahoe James R. Jones Randy Vogelgesang
Kelly Sheehan
Public Utility D i 5tri ct Duane wallace
1275 Meadow Crest Drive • South Lake Tahoe* CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 7c
TO: Board of Directors
FROM: Stephen Caswell, Senior Engineer
MEETING DATE: July 20, 2017
ITEM - PROJECT NAME: Big 5 Pump Stations Condition Assessment Project
REQUESTED BOARD ACTION: Authorize Task Order No. 9 to Carollo Engineers, Inc., in the
amount of $399,898, for the Big 5 Pump Stations Condition Assessment.
DISCUSSION: As part of the Capital Improvement Program, the District has identified the
need to evaluate the condition of the collection system. As a part of this program, the
five largest pump stations within the collection system have been identified as critical
components of the collection system. These pump stations drain four of the District's five
sewer basins which account for a significant majority of the wastewater flow. A failure
of one of the pump stations would have fairly high consequences and impair the
District's ability to transport and treat wastewater. This project will assess the condition of
these pump stations from a physical condition, reliability, and redundancy standpoint
and evaluate alternatives to address any deficiencies identified.
The Big 5 Pump Stations are known as such based on their high hydraulic capacity and
criticality to the collection system. These five pump stations are the Tahoe Keys, Upper
Truckee, Bijou, Johnson, and Al Tahoe Pump Stations. All of the pump stations, with the
exception of the Tahoe Keys Pump Station, pump directly to the District's Wastewater
Treatment Plant; the Tahoe Keys Pump Station pumps into the Al Tahoe basin. Each
pump station has its own unique challenges that the District intends to address through
this project.
The pump stations were originally constructed between 1955 and 1972. Of the Big 5,
only the Al Tahoe Pump Station has had a major rehabilitation project, which was
completed in 1996; however, portions of the original pump station are still in use. Each
of the pump stations has or is approaching its original design life. While District
maintenance staff has done a tremendous job keeping the pump stations in good
working order, to reliably depend on these pump stations in the future, an accurate
assessment of their condition and identification of deficiencies is needed.
-47-
Stephen Caswell
July 20, 2017
Page 2 7c
Tahoe Keys Pump Station was constructed in 1960 and consists of two non -clog
centrifugal pumps in a drywell. Ideally, a pump station would contain three pumps, twc
in service and one backup. This pump station lacks that level of redundancy. In
addition, the pumps are no longer manufactured nor are replacement parts available;
the District currently has to custom fabricate any replacement parts. District crews
recently retrofitted the pump base due to severe cracking, so excess vibration is a
concern. Based on system modeling performed as part of the District's most recent
Collection System Master Plan, Tahoe Keys Pump Station does not have enough
hydraulic capacity for the current and future 25 -year, 24-hour design storm event flows.
Currently District crews stage a portable pump at this pump station when severe
weather is forecast.
Upper Truckee Pump Station was constructed in 1967 and consists of three non -clog
centrifugal pumps in a drywell. These pumps are similar to the Tahoe Keys pumps and
suffer the same parts availability issues as Tahoe Keys. The motors are located on the
level above the pumps and are connected with long drive shafts. The drive shafts have
demanded greater maintenance as well as become a major safety concern for
maintenance personnel. The site is located immediately adjacent to the Upper Truckee
River. While erosion protection of the river channel was previously provided, the
proximity to the river is a reliability concern to the District. During the 2017 winter storms,
this pump station saw flows more than ten times greater than dry weather flows which
required operating all three pumps to keep up with the influent flow.
Bijou Pump Station is the District's oldest pump station, constructed in 1955 as part of the
original District office. This pump station has two Vaughn Chopper pumps and one
Cornell pump. This station is located in the middle of McDonald's parking lot
approximately 1,000 feet from the shore of Lake Tahoe. This station has a staircase entry
to the wet well, which is an ongoing maintenance and safety concern for maintenance
crews.
Johnson Pump Station was constructed in 1972 and consists of two Fairbanks Morse
pumps and one Vaughn Chopper pump. Ragging of the pumps has been an ongoing
issue at this station. This station is located in a light commercial area.
Al Tahoe Pump Station is the District's largest pump station in the collection system,
originally constructed in 1960 and rehabilitated with a new wet well in 1996. This station
has three submersible Flygt pumps in a large wet well, one was installed in 1997 and the
other two were replaced in 2004. Ragging of the pumps has been an ongoing issue at
this station. This station was originally identical to Tahoe Keys before being retrofitted.
The original dry pit is now empty but contains live piping. Sewage still flows through the
original wet well before reaching the new wet well, which creates ongoing
maintenance issues. This station has occasional odor issues despite having an existing
odor scrubber. This station is located adjacent to a residential neighborhood and a
meadow and is accessed through commercial properties.
To aid in the condition assessment and development of alternatives, staff developed a
Request for Proposal (RFP). On May 12, 2017, the Big 5 Pump Stations Condition
Assessment Project RFP was advertised with a June 13, 2017, proposal deadline. During
{
Stephen Caswell
July 20, 2017
Page 3 7c
the advertising period, the District received strong interest in the RFP and ultimately
received eight proposals.
To evaluate the proposals, a review committee was formed with members from
Engineering, Field Operations, and Pumps. Based on the District's established proposal
review process, Carollo Engineers, Inc., (Carollo) was identified as the preferred
consultant. Since that time, District staff reviewed the proposed scope and allocation
of hours submitted by Carollo to ensure that the District's expectations were clear and
could be met.
Carollo has an existing Master Services Agreement (MSA) with the District and is
available to begin work immediately. Work will be performed on a time and materials
basis not to exceed $399,898, as Task Order No. 9 under the existing MSA.
Condition assessments of the five pump stations will be completed this summer and fall.
The alternatives development and evaluation will be completed in conjunction with a
separate collection system flow monitoring effort that is planned for the 2017/18 winter.
The alternatives development will be completed after the flow monitoring effort and
therefore would be completed no earlier than summer of 2018.
District staff requests that the Board approve Task Order No. 9 with Carollo Engineers,
Inc., in the amount of $399,898, for engineering services associated with the Big 5 Pump
Stations Condition Assessment.
SCHEDULE: July 2017 - July 2018 (tentative)
COSTS:
ACCOUNT NO: 1029-4405/BIG5PS
BUDGETED AMOUNT AVAILABLE: $ 485,894
ATTACHMENTS: Scope of Work, Budget
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES 47-1
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NO
-49-
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101 Profest Administration
102 Conduct Project Status Updates
1.03 QC & Technical Review Program
Tdak 1 Tesel Heurs
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2.01 Collect and review facility-sipe4fic data
2.02 Perform preliminary investigations at pump stations
2
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2.03 Develop LOS objectives, performance indicator, and metrics
2 04 Perform comprehensive Condition Assessments
205 Compile results of Condition Assessments
206 Develop Condition Assessmen[TM-DRAFT
207 Develop Condition Assessment iM-FINAL
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302 DOveldp rep4Ryr10Rdatio65 fw mpr¢Yenlenh
303 Develop planning level casts for the akematives
304 Assess environmental and/or permitting considerations
305 Develop eltematives ranlpng cnt¢na
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3.11 Existing utility coordination
3.12 Develop Alternatives Analysis TM• DRAFT
3.13 Alternatives Evaluation Workshop
3,14 Develop Alternatives Analysis TM - FINAL
Teak 3 Total Hours
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Proposal to Provide Engineering Services for the Big 5 Pump Station Condition
Assessment Project
This proposal includes professional engineering services to evaluate the five most critical
wastewater pump stations to determine the needs for increased capacity, environmental
protection, safety, reliability, and redundancy. The five pump stations that will be assessed
include Tahoe Keys, Upper Truckee, Bijou, Johnson, and Al Tahoe. Collectively, these pump
stations are referred to as the "Big 5" pump stations. Objectives for this project include:
1. Assess the condition, capacity, and reliability of each station;
2. Develop and analyze alternatives for improvements at each pump station; and
3. Prioritize the recommendations for implementation.
CONSULTANT'S SERVICES
TASK 1 - PROJECT MANAGEMENT
Project administration, project meetings, preparation of progress reports, and management of
subconsultants are included in this task.
Task 1.01- Project Administration: CONSULTANT will administer the project and
subconsultants to maintain project schedule and budget. Project progress and budget status
will be included in monthly progress reports that will be attached to billing invoices. Additionally,
the monthly progress report will include a list of work completed for the time period, anticipated
future work and an updated decision log.
A project Kickoff Meeting is included in this task to introduce key members of the
CONSULTANT's team to DISTRICT's staff and to familiarize DISTRICT's staff with the project
tasks.
Task 1.02 - Conduct Project Status Updates: Project status updates will be performed on a
weekly basis by phone. An email summary of the discussion will be sent to the DISTRICT's
Project Manager for recordkeeping purposes.
Task 1.03 - Quality Control and Technical Review Program: Each project deliverable will be
peer-reviewed by a senior professional who is independent of the design team. Quality control
forms will be maintained in the project files documenting that the deliverable was checked.
Task 1 Assumptions:
• 25 weekly status update phone calls are budgeted
Task 1 Deliverables:
Monthly status reports and project schedules
• Meeting agendas and minutes
■ Signed quality control forms
TASK 2 - DATA COLLECTION AND REVIEW
Collection and review of existing data, development of level of service (LOS) objectives, and
condition assessments for the Big 5 pump stations are included in this task.
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attachment Scope - Big 5 PS Condition Assessment -52-
Page 1 of 6
Task 2.01- Collect and Review Facility -Specific Data: CONSULTANT will review previous
studies, existing pump station flow data records, as -built drawings, and maintenance records for
each pump station. This documentation will be reviewed prior to the project Kickoff Meeting so
that additional information can be requested from the District during the meeting. Additionally,
this information will be used to develop interview questions for Operations and Maintenance
(O&M) staff during the preliminary pump stations investigations. The following list of items will
be requested for review initially:
Influent sewer, pump station and force main as -built drawings
O&M work orders and costs
• Pump and system curves
Pump run times
* Power consumption records
Previous studies, condition assessments, flow monitoring and pump test records
Task 2.02 - Perform Preliminary Investigations at Pump Stations: Prior to performing
comprehensive Condition Assessments (CAs) of each pump station, CONSULTANT will
develop a list of questions to ask O&M staff during preliminary site investigations for each pump
station. These "interviews" give O&M staff the opportunity to express their opinions of
problematic components or major issues with each pump station and provide input on potential
improvements for the pump stations. These preliminary investigations allow CONSULTANT to
become familiar with each pump station to develop the work plan for the comprehensive CAs.
After O&M staff is interviewed, CA work plans will be submitted outlining pump station
equipment and component items to be examined during the fieldwork. The CA plans will also
identify O&M operations necessary to witness the durability, operation, and safety of each pump
station. Some of these items may include requests to isolate or bypass wet wells or other pump
station components necessary to allow testing and inspections associated with the fieldwork.
Task 2.03 - Develop Level of Service Objectives, Performance Indicators, and Metrics:
The District's 2009 Collection System Master Plan includes primary Level of Service (LOS)
objectives, performance indicators, goals and metrics. CONSULTANT will collaborate with
DISTRICT to develop more defined and quantified LOS objectives for the project. One meeting
is included in this task, which is assumed to occur during the same trip as the preliminary site
investigations defined in Task 2.02.
Task 2.04 - Perform Comprehensive Condition Assessments: During the comprehensive
CA, CONSULTANT will conduct in-depth investigations to document existing conditions and
issues at each pump station. The following site investigation activities will be performed: visual
condition assessment, corrosion field survey, pump performance testing, vibration testing,
thermographic imaging of electrical components and pole -mounted camera inspections. These
activities will investigate physical mortality, capacity, functionality, reliability, and financial
efficiency of the equipment, structures, site, and associated appurtenances.
It is assumed that the wet well condition assessments will be performed visually through the use
of stick cameras or other equipment that can be operated from aboveground. Should the
aboveground visual inspection identify excessive deterioration or damage, then additional
testing may be performed as an additional task that requires confined space entry into the wet
well.
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attachment Scope - Big 5 PS Condition Assessment -53— Page 2 of 6
Grease and wax buildup in the vicinity of the water -air interface in sanitary sewer wet wells
impede visual inspection. Power washing the wet well walls and floors will be required prior to
performing the visual inspections. It is assumed that this will be performed by DISTRICT staff.
Task 2.05 - Compile Results of Condition Assessments: Results of the comprehensive CAs
will be compiled from each of the disciplines and subconsultants who attended the CAs. The
results will be provided in a numeric system that demonstrates the overall condition as well as
the condition of various components of the pump stations.
Task 2.06 - Develop Condition Assessment Technical Memorandum - DRAFT. A draft
technical memorandum (TM) will be prepared that summarizes the activities performed in each
of the Task 2 subtasks and the results obtained. Pump station components and appurtenances
that do not meet the updated LOS objectives will be identified. The draft TM will be reviewed
internally prior to submitting to DISTRICT.
Task 2.07 - Develop Condition Assessment Technical Memorandum - FINAL: DISTRICT
comments to the draft TM will be tabulated with responses from CONSULTANT. A final TM will
be prepared that incorporates DISTRICT comments to the draft TM. The final TM will be
submitted to DISTRICT following an internal review.
Task 2 Assumptions:
® DISTRICT will provide the initial list of requested items one week before the Kickoff
Meeting
One trip is budgeted to include the preliminary investigations for each of the Big 5 pump
stations and the LOS workshop
* O&M staff will be available and will accompany CONSULTANT to each of the Big 5
pump stations for the preliminary investigations
Wet well condition assessments will be performed visually through the use of stick
cameras or other equipment that can be operated from aboveground
* DISTRICT will power wash wet well walls prior to examination
* DISTRICT will operate all equipment during the CA
CONSULTANT provided PPE includes: eye protection, hard hat, nitrile gloves, boots,
and hearing protection. It is assumed that DISTRICT will provide safety harness, gas
monitoring devices, arc -flash protection gear, etc. that is required to gain access to the
various parts and systems of the pump stations, excluding wet wells.
® DISTRICT will provide flow, level and pressure measuring devices required to assess
the performance of the pump stations
® DISTRICT will monitor the hydrogen sulfide concentration within the wet well
* Comprehensive Condition Assessments for all Big 5 pump stations will occur over a
three day consecutive period
Task 2 Deliverables:
O&M staff interview results from the preliminary investigation site visits (One electronic
pdf file)
CA work plans (One electronic pdf file)
® Compiled CA forms indicating the results from each discipline and subconsultant (One
electronic pdf file)
Draft and Final CA TM (Two hard copies and one electronic pdf file of each)
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attachment Scope - Big 5 PS Condition Assessment —54— Page 3 of 6
TASK 3 - ALTERNATIVES EVALUATION
Alternatives will be developed and evaluated under this task to mitigate deficiencies identified in
Task 2. CONSULTANT will also identify and assess permitting considerations for each
alternative and assist DISTRICT to provide requested documentation for funding applications.
Task 3.01- Develop Specific Design Criteria for Each Pump Station: Specific design criteria
that will establish the minimum requirements for each improvement alternative will be developed
under this task. These criteria will incorporate the LOS goals from Task 2 and may include
requirements to accommodate future growth or revised flow data. Additionally,
recommendations from other on-going DISTRICT projects may be incorporated into these
design criteria.
Since DISTRICT plans to seek outside funding for construction, the design criteria will
incorporate requirements of the State of California Clean Water State Revolving Fund (SRF)
Technical Package.
Task 3.02 - Develop Recommendations for Improvements: Recommendations for
improvements will be developed to meet the established design criteria, address deficiencies, or
improve safety, redundancy, or reliability for each pump station. Recommendations will be
grouped to form alternatives for each pump station that will then be used for comparison
purposes.
Task 3.03 - Develop Planning Level Costs for the Alternatives: Planning level project costs
will be developed that include capital costs for construction, design, and project administration.
Additionally, annualized costs from DISTRICT O&M records will be evaluated and incorporated
into life -cycle cost evaluations performed for each alternative. These life -cycle costs are
required for the SRF Technical Package.
Task 3.04 - Assess Environmental and/or Permitting Considerations: CONSULTANT will
identify and assess environmental and/or permitting considerations for each alternative.
Included in this task is an evaluation of climate change considerations for each alternative, as
required by the SRF Technical Package.
Task 3.05 - Develop Alternatives Ranking Criteria: CONSULTANT will collaborate with
DISTRICT to develop alternatives evaluation ranking criteria. These criteria are envisioned to
include non-financial and financial factors used to rank each alternative and establish a
preferred alternative.
Task 3.06 - Perform Alternatives Evaluations and Recommend Preferred Alternatives for
Each Pump Station: CONSULTANT will implement the ranking criteria developed in subtask
3.04 to evaluate and rank each alternative. A recommended alternative for each pump station
will result from this evaluation. Each alternative will also be compared to the "No Project"
alternative.
Task 3.07 - Collaborate with District Regarding Funding Sources: It is understood that
DISTRICT plans to seek outside funding for the construction of the recommended projects.
Under this subtask, CONSULTANT will support DISTRICT by providing requested information
necessary to prepare funding applications. It is assumed that DISTRICT will lead the effort to
prepare the complete funding application.
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attachment Scope - Big 5 PS Condition Assessment —55— Page 4 of 6
Task 3.08 - Prioritize Each of the Preferred Alternatives: CONSULTANT will prioritize each
of the preferred alternatives based on various criteria, including but not limited to need, cost,
and complexity. Critical improvements will be prioritized for the near term, when the amount of
available funding is better defined, and less critical improvements will be delayed. The
implementation schedule will be further refined to compare the DISTRICT's funding capabilities
versus the anticipated spending required to implement the recommendations on a yearly basis.
Task 3.09 - Prepare 10% Plans: For each recommended alternative, CONSULTANT will
prepare a set of plans that identify the work at each pump station to the 10% design level.
These plans will be included in the final Alternatives Evaluation TM as an appendix.
Task 3.10 - Identify Construction Sequencing: CONSULTANT will perform a construction
sequencing evaluation for each recommended alternative to determine operational impacts to
the pump stations during construction. Additionally, length of construction will be examined to
confirm that the improvements may be constructed during the "dry" months. A summary of the
construction sequencing evaluations will be provided in the Alternatives Evaluation TM.
Task 3.11 - Existing Utility Coordination: CONSULTANT will research other utilities or utility
easements that may impact the recommended alternatives. If other utilities are identified that
may impact construction of the recommended alternatives, CONSULTANT will contact the utility
owners to identify work restrictions associated with the conflicting utility. A summary of the utility
coordination will be provided in the Alternatives Evaluation TM.
Task 3.12 - Develop Alternatives Evaluation Technical Memorandum - DRAFT:
CONSULTANT will develop a draft Alternatives Evaluation TM summarizing the activities
performed in each of the Task 3 subtasks and the results obtained. The draft TM will be
reviewed internally prior to submitting to DISTRICT.
Task 3.13 - Alternatives Evaluation Workshop: CONSULTANT will conduct the Alternatives
Evaluation Workshop to present the results of the draft Alternatives Evaluation TM. Feedback
from DISTRICT will be documented in meeting minutes, which will be included in the final
Alternatives Evaluation TM.
Task 3.14 - Develop Alternatives Evaluation Technical Memorandum - FINAL: DISTRICT
comments to the draft TM will be tabulated with responses from CONSULTANT. A final TM will
be prepared that incorporates DISTRICT comments to the draft TM and feedback gathered from
the Alternatives Evaluation Workshop. The final TM will be submitted to DISTRICT following an
internal review.
Task 3 Assumptions:
DISTRICT will lead the effort for complete funding applications
CONSULTANT will provide up to 10 hours of assistance to develop funding applications
DISTRICT will identify other projects that may impact recommendations
Task 3 Deliverables:
• DISTRICT requested documents to support funding application development
• Draft and Final Alternatives Evaluation TM (Two hard copies and one electronic pdf file
of each
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attachment Scope - Big 5 PS Condition Assessment —56— Page 5 of 6
TIME OF PERFORMANCE
CONSULTANT will perform the above-described scope of work during a 6 month time period
unless otherwise directed by DISTRICT.
Payment to CONSULTANT for services performed under this Task Order shall be as provided in
Article IV of the <Insert Datea Master Agreement for Consulting Services and shall not exceed
the amount of Three Hundred Ninety -Nine Thousand Eight Hundred Ninety -Eight Dollars
($399,898) unless the scope of work is changed and an increased is authorized by DISTRICT.
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attachment Scope - Big 5 PS Condition Assessment -57— Page 6 of 6
;'—i 95(} r W$ter
SouthTahoe�
r
`� public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James K. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive r South Lake Tahoe r CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 7d
TO: Board of Directors
FROM: Accounts Payable
MEETING DATE: July 20, 2107
ITEM - PROJECT NAME: Payment of claims
REQUESTED BOARD ACTION: Approve Payment of Claims
DISCUSSION: The Payment of Claims was not available when this Agenda was
published due to the extended Fiscal Year invoice processing. It will be distributed prior
to, and at the July 20 Board meeting.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Interoffice Memo
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES- &21fl
NO
CHIEF FINANCIAL OFFICER: YES NO
-59-
CATEGORY:
interoffice
MEMORANDUM SOUTH TAHOE PUBLIC UTILITY P15TRICT
to: Board of Directors
from: Paul Hughes, Chief Financial Officer
subject: Payment of Claims Report
date: ^June 27, 2017
To facilitate an accurate year-end expense cut-off, Accounts Payable has extended the
deadline for submitting invoices to Friday, July 14. As such, the Payment of Claims
report will be delivered to you on or about Tuesday, July 18.
Your cooperation with our once -a -year accommodation is appreciated.
S Ayearen&mei nn\payc1aimmemo2017fourth.doc
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