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Minutes 06-15-2017e� newer ' T850 SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT June 15, 2017 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan Absent: Director Wallace Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Chris Stanley, Steve Caswell, Trevor Coolidge, Linda Brown, Jeff Lee, Chris Skelly, Bren Hoyle, Nancy Hussmann, Wanda Stanley, Doug VanGorden, Tim Bledsoe, Tiffany Racz Guests: Bonnie Turnbull, Lake Tahoe Unified School District COMMENTS FROM THE AUDIENCE: Bonnie Turnbull, Lake Tahoe Unified School District Board Member, provided a report regarding climate change. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: CONSENT CALENDAR: Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefolu Yesl_Jones Yes/Sheehan Yes/Wallace Absent to approve the Consent Calendar as presented. a. 2017/2018 BULK SODIUM HYPOCHLORITE SUPPLIES (Jeff Lee, Manager of Plant Operations and Linda Brown, Purchasing Agent) Awarded bid to the lowest responsive, responsible bidder, Olin Corp, dba Olin Chlor -Alkali Products and Vinyls, in the estimated amount of $79,778.10. b. 2017/2018 SODIUM HYPOCHLORITE DRUM SUPPLIES (Jeff Lee, Manager of Plant Operations and Linda Brown, Purchasing Agent) Awarded bid to the lowest responsive, responsible bidder, Sierra Chemical Company, in the estimated amount of $12,1 1 1.10. REGULAR BOARD MEETING MINUTES - June 15, 2017 PAGE - 2 C. 2017/2018 SODIUM HYPOCHLORITE MINI-BULK/TOTE SUPPLIES (Chris Stanley, Manager of Field Operations and Linda Brown, Purchasing Agent) Awarded bid to the lowest responsive, responsible bidder, Sierra Chemical Company, in the estimated amount of $15,315. d. TEMPORARY HELP FOR PUMPS DEPARTMENT (Phil) Torney, Pump Station Supervisor and Chris Stanley, Manager of Field Operations) Approved direct hiring of two temporary employees for the Pumps Department, from July 1, 2017, through October 31, 2017, in the estimated amount of $27,950. e. ANNUAL SOFTWARE SUPPORT COSTS FOR UTILITY BILLING SOFTWARE (Chris Skelly, Information Technology Manager) Approved payment to Accela, Inc., for utility billing software maintenance and support, in the amount of $27,682.01. REGULAR BOARD MEETING MINUTES: June 1, 2017 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved June 1, 2017, Minutes ITEMS FOR BOARD ACTION a. 2017 Asphalt Patch Paving (Chris Stanley, Manager of Field Operations) -Staff provided an overview of the 2017 asphalt patch paving project. Moved V❑ el esan Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes/Wallace Absent to award bid to the lowest responsive, responsible bidder GB General Engineering Contractor, Inc., in the estimated amount of $147,690. b. Waste Water Treatment Plant Emergency Generator Replacement Project (Steve Caswell, Senior Engineer) - Staff provided an overview of the project. Moved Cefalu Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace Absent to approve Amendment A to existing Task Order No. 8 for HDR, Inc., for additional design services on the Waste Water Treatment Plant Emergency Generator Replacement Project for an amount not to exceed $77,826. c. Water Meter Installation Project - Phase III (Trevor Coolidge, Associate Engineer) - Staff provided an overview of the project. Attorney Kvistad added Brownstein Hyatt Farber Schreck is working with the State Water Resources Control Board on finalizing the contract. In the meantime, the District has $900,000 from last year's funding to start the project until the State Water Resources Control Board funding is received. Moved Cefalu/Second Sheeh n/Vogelgesang Yes/Cefalu.Yes/Jones Yes/Sheehan Yes/Wallace Absent to authorize the District to: 1) Authorize exception to bidding procedures as outlined in the Purchasing Policy for a sole source purchase of standardized supplies; and, 2) Authorize purchase of Sensus Meters and Radio -Read Units from Western Nevada Supply in the estimated amount of $384,061.95. d. Approve Payment of Claims (Debbie Henderson, Accounting Manager) REGULAR BOARD MEETING MINUTES - June 15, 2017 PAGE - 3 Moved Sheehan/Second Ce€alu/Vogelgesang YesjCe€alu Yes/Jones Yes/Sheehan YeszWallace Absent to approve Payment of Claims in the amount of $1,097,806.64. STANDING AND AD-HOC COMMITTEE REPORTS: Director Jones provided a report regarding the Operations Committee meeting on June 12. BOARD MEMBER REPORTS: Director Jones reported he attended a public meeting in Kyburz regarding proposed cloud seeding by Sacramento Municipal Utility District. Some local residents are concerned about silver iodide in the water system due to cloud seeding. According to some research after cloud seeding conducted by the Environmental Protection Agency, silver iodide was not found at a detectable level. Richard Solbrig recommended staff test District wells, which will cost approximately $25 per sample. President Vogel elan provided a report regarding the Ad-hoc City Council Committee meeting on June 2. The City is proposing a sales tax initiative earmarked for roads and would like to provide a presentation to the District Board before November when the initiative will be on the ballot. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Richard Solbrig reported he and Director Wallace attended the EI Dorado County Water Agency (EDCWA) meeting on June 14. The Agency Board voted unanimously to support the District on the Groundwater Sustainability Agency formation issue and approved the Memorandum of Understanding (MOU) between EDCWA and the District. Attorney Kvistad added the county submitted all of the necessary documents this morning. Brownstein Hyatt Farber Schreck will follow-up with the Department of Water Resources to be sure additional information is not required. GENERAL MANAGER REPORT: Richard Solbrig reported on several items: • Don Ashton, EI Dorado County's Chief Administrative Officer, provided an article in the Tahoe Tribune regarding budget difficulties including a survey regarding a sales tax increase to fund road repairs. • Richard Solbrig recently appeared on Lake Tahoe Television to talk about some of the District's high profile projects. • The District held a public meeting on Sierra Boulevard June 14 at 5 p.m. to discuss fire hydrant installations. • Richard Solbrig and Paul Hughes provided a presentation to Rotary of South Lake Tahoe on June 7, 2017. • Richard Solbrig will appear on Lake Tahoe Television again next week to discuss District projects. • Urban Water Management Plan modification bills have passed the assembly committee level to be considered by the full Assembly. • Staff provided a report regarding potential permanent water conservation regulations being considered. The Association of California Water Agencies has indicated that the State Water Resources Control Board Conservation Bill has ignored improvement efforts made by water agencies in the State of California over the last decade. • Director Jones added the Public Policy Institute of California has published a report regarding water conservation progress made at the local agency levels. REGULAR BOARD MEETING MINUTES - June 15, 2017 PAGE - 4 STAFF/ATTORNEY REPORTS: Staff provided an update report regarding the Tahoe Keys project. The final costs have not yet been compiled, but staff hopes to provide a final report at the July 6 Board meeting. Director Wallace arrived at 2:40 p.m. Staff reported Underground Sewer and Pumps crews did an excellent job at Fallen Leaf Lake. Staff provided a report regarding the inverted syphon at Diamond Valley Ranch. The older of the two syphons has a leak, which will be inspected to determine the least expensive repair method. Staff will report findings back to the Board. Staff provided a report on the northern intertie into the C -Line creating the necessity to pump into the Emergency Retention Basin. District staff repaired valves and hydrants on the existing C -Line during the shutdown per the rehabilitation plan for the export line. Tiffany Racz, Limited Term Junior Engineer, was introduced. ADJOURNMENT TO CLOSED SESSION: 2:49 pm RECONVENED TO OPEN SESSION: 3:40 p.m. ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al. No reportable Board action b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California No reportable Board action C. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager; Paul Hughes, Chief Financial Officer; Shannon Cotulla, Assistant General Manager; and Nancy Hussmann, Human Resources Director. No reportable Board action REGULAR BOARD MEETING MINUTES - June 15, 2017 PAGE - 5 d. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with the Management Group. Present at this Closed Session will be Agency Negotiators: Richard Solbrig/General Manager; Paul Hughes, Chief Financial Officer; Shannon Cotulla, Assistant General Manager; and Nancy Hussmann, Human Resources Director. No reportable Board action ADJOURNMENT: 3:40 p.m. Randy Vogelgesang, Board President South Tahoe Public Utility District Melonie Guttry, Clerk of tKe Board South Tahoe Public Utility District