District Board Agenda Packet August 03, 2017SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, August 3, 2017 -2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President
Chris Cefalu, Director
BOARD MEMBERS
James R. Jo nes , Director
Kelly Sheehan, Vice President
Duane Wallace, Director
1 . CALL TO ORDER REGULAR MEETING -PLEDGE OF ALLEGIANCE (At th is time , please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown , do not prevent the Board from taking other action.)
4 . ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION I ACTION
6. PRESENTATION
City of South Lake Tahoe Sales Tax Measure
7. ITEMS FOR BOARD ACTION
a . Luther Pass Pump Station 700 Horsepower Pump Replacement
(Julie Ryan, Principal Engineer)
Authorize staff to advertise for bids for one 700 hp pump.
b. Hydraulic Modeling Support Services
(Julie Ryan, Principal Engineer)
1) Approve Proposal from Carollo Engineers for engineering services in an amount not
to exceed $102,400 to provide as-needed hydraulic modeling services for the sewer
system; and, 2) Approve Proposal from Carollo Engineers for engineering services in an
amount not to exceed $49 ,300 to provide as-needed hydraulic modeling services for
the water system.
REGULAR BOARD MEETING AGENDA -August 3, 2017
c . Construction Inspection and Materials Testing Services
(John Thiel, Engineering Department Manager)
PAGE-2
Approve Task Order No. 14 to Construction Materials Engineers, Inc., in an amount not
to exceed $52,320 to provide construction inspection and materials testing services on
an as-needed basis for the 2017 and/or 2018 construction seasons.
d . Bobcat Toolcat Utility Vehicle
(Chris Stanley, Field Operations Manager)
l) Find Bobcat to be the sole brand manufacturer for an easement vehicle for the
District, due to accessory parts interchangeability; and, 2) authorize call for bids for a
Bobcat Toolcat.
e. Geographic Information System Consulting and Technical Support
(Wanda Stanley, Geographic Information System Specialist)
Approve Task Order No. 24 with Arete Systems for consulting and technical support for
an amount not to exceed $100,810.
f . Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $1, 904,284
8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Lake Tahoe Summit
b. Alpine County Civil Grand Jury Report
12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Tahoe Keys Sewer Project Update (Chris Stanley, Field Operations Manager)
b. Engineering Status Report (John Thiel, Engineering Department Manager)
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
07 /20/17 -2:00 p.m. Regular Board Meeting at the District
08/01 /17 - 1 :30 p.m. Alpine County Contract Commission Meeting at Alpine County Courthouse
Future Meetings/Events
08/11 /17 -9:00 a.m. Ad-Hoc City Council Meeting at the City
08/14/17 -3:30 p.m. Operations Committee Meeting at the District
08/17I17 -2:00 p.m. Regular Board Meeting at the District
14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not
open to the public; however, an opportunity will be provided at this time if members of the public would like to
comment on any item listed -three minute limit.)
a . Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may
be held for conference with legal counsel regarding existing litigation: Los Angeles
County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M
Manufacturing, et al.
REGULAR BOARD MEETING AGENDA -August 3, 2017 PAGE-3
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may
be held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and
Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix
v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil
Action No. ED CV06-0055-GW, United States District Court for the Central District of
California.
ADJOURNMENT (The next Regular Board Meeting is Thursday, August 17, 2017, at 2:00 p .m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8 :00 a.m . and 5:00 p .m ., Monday through Friday .
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved . Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged . Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during "Comments from
the Audience;" however, action cannot be taken on items not on the Agenda .
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet. will be made available
for public inspection at the same time they are distributed or made available to the Board , and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board .
The meeting location is accessible to p e ople with disabilities . Every rea so nable effort will be made to accommodate participation of the
disabled in all of the District's public meetings. If particular acc ommodations are needed, please contac t the Clerk of the Board at (530)
544-6474 , extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA -August 3, 2017
ITEMS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
August 3, 2017
a. SAFETY CONSULTANT CONTRACT
(Nancy Hussmann, Human Resources Director)
PAGE-4
Authorize staff to enter into a Contract with Pamela Murcell of KW A Safety and Hazmat
Consultants, Inc., to provide safety consultant services through June, 30, 2018, in an amount
not to exceed $25,600.
b. LEGAL COUNSEL FOR PUBLIC CONTRACTS
(John Thiel, Engineering Department Manager)
Approve Task Order No. 7 to Best, Best & Krieger LLP, Attorneys at Law, to provide as-needed
legal services relating to Public Contracts in an amount not to exceed $20,000.
c. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENTS PROJECT
(lvo Bergsohn, Hydrogeologist)
Authorize staff to amend Contract Amendment #5 and add $36,567 to Purchase Order P23221
with Domenichelli and Associates for added electrical design, equipment supply and
integration services for Diamond Valley Ranch Irrigation Improvements Project-Phase 1.
d. PURCHASE 2018 FORD EXPEDITION
(Chris Stanley, Field Operations Manager)
Approve the purchase of a 2018 Ford Expedition through the State of California Contract Bid,
#l-16-23-23F in the amount of $43,588.59.
e. REGULAR BOARD MEETING MINUTES: July 20, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve July 20, 2017, Minutes
South Tahoe
Public Utility District
0enera1 Manager
Ri c har d H . S olbrig
Directors
Chris Cefal u
J ames R. Jones
Ra ndy Voge lgesang
Ke ll y S hee ha n
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • wwwstpud.us
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Nancy Hussmann , Human Resources Director
MEETING DATE: August 3, 2017
ITEM -PROJECT NAME: Safety Consultant Contract
REQUESTED BOARD ACTION: Authorize staff to enter into a Contract with Pamela
Murcell of KW A Safety and Hazmat Consultants, Inc., to provide safety consultant
services through June, 30, 2018, in an amount not to exceed $25 ,600 .
DISCUSSION: In 2016 , the Board authorized staff to engage in a Contract with a safety
consultant to provide safety-related services for the District's Safety Program. Pamela
Murcell was the successful bidder, and developed policies for Fall Protection, Lock-Out,
Tag-Out, and Asbestos Work Policies. She also performed a Needs Assessment of the
District's written Safety Policies to determine the District's level of compliance.
During the Needs Assessment review, Pamela Murcell complimented the District on the
extensiveness of its written Safety Program; however, there are many Policies that have
had changes in Occupational Safety and Health Association [OSHA) regulations that
need to be updated . Staff recommends retaining Pamela Murcell for another year in
order to bring those Policies into compliance, as the Human Resources Director's
workload does not allow for thorough and complete effort in written safety programs.
Pamela Murcell has proposed to work at the District for 20 days over the course of a
year, for eight hours each day. Her proposed billable rate, all-inclusive is $160 per hour,
totaling $1,280 per day, and $25,600 total project cost maximum.
SCHEDULE: August 4, notify Pamela Murcell; Sign agreement
COSTS: $25,600
ACCOUNT NO: 50/50-22-6079
BUDGETED AMOUNT AVAILABLE: $47,454
ATTACHMENTS: Proposal received July 24, 2017
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: NO
CATEGORY: Sewer/Water
YEs ---'fO'tlr~W-=-----------
YEs BffJ_
7
CHIEF FINANCIAL OFFICER: NO ____ _
-1 -
KWA Safety & HazMat Consultants, Inc.
P .O.Box 5573
El Dorado Hills, CA 95762
PROPOSAL FOR SAFETY CONSULT ANT SERVICES
JULY 1, 2017 THROUGH JUNE 30, 2018
SCOPE OF SERVICES
The confidential letter report will serve as the scope of services for this proposal.
COST PROPOSAL FOR SCOPE OF SERVICES
The cost proposal for the requested services is based on an all-inclusive rate of $160.00 per
hour. Pamela Murcell, CIH, would work on site for a minimum of 20 visits (days) for the balance of the
current fiscal year. The fee for each site visit would be $1,280, all inclusive, assuming 8 hours per
visit. Assuming 20 visits as described above, the annual fee would be $25,600.
Accepted this ___ Day of _______ , 2017
Date: ________ _
Nancy Hussmann, Human Resources Director
Date : ________ _
Pamela Murcell, KWA Safety & HazMat Consultants, Inc.
-3-
Ms. Nancy Hussmann
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Subject: Safety Program Assessment Recommendations
Dear Nancy:
June 28, 2017
Thank you for the opportunity to provide consulting services for South Tahoe Public
Utility District (STPUD) in conjunction with your organization's safety program
implementation. I appreciate your confidence in me and KW A Safety & HazMat
Consultants, Inc. (KW A) to consult for you.
Introduction
Based on STPUD's authorization, I visited the District on June 15 and 28, 2017 to
conduct an assessment of STPUD's written safety program. I visited the facility located
at 1275 Meadow Crest Drive in South Lake Tahoe, California. The purpose of the
assessment was to identify whether there are any gaps in the written safety program
manual and/or any needs for revision. The goal is to assure that STPUD has a written
safety program that addresses applicable Cal/OSHA regulatory requirements and current
STPUD operations.
During the facility visits, I reviewed the following documents:
);>-South Tahoe Public Utility District Master Safety Policy Manual, containing
various policy and procedure documents dated from 1997 through 2014
);>-Training program content, schedule and documentation
);>-Documentation for safety procedures implementation
I also met with Nancy Hussmann on July 11, 2017, to go over questions, findings and
recommendations resulting from my review. Overall, the Safety Policy Manual is an
excellent effort at capturing policies and procedures that are required by Cal/OSHA
regulations and applicable to District operations.
Recommendations
Based on the documents review and meeting, I have the following recommendations for
written safety program policy improvements. Note that I numbered each policy section,
in the current order of presentation in the manual, for ease of reference and potential
future use.
General Comments
1. There needs to be general editing to update information based on new regulatory
requirements, new personnel and current operations.
'f<M/A SAFETY & HAZMAT CONSULTANTS, INC .
P.O. BOX 5573, EL D~O HILLS , CA 95762
Ms. Nancy Hussman
June 28, 2017
Page2
2. There are some additional safety program elements that need to be incorporated
with new written policies and procedures as applicable to STPUD operations.
Specifically, these elements are: Material Handling, Vehicle Safety, Emergency
Response Plan (hazardous materials), and Electrical Safety.
3. A Personal Protective Equipment (PPE) Program needs to be added to the Safety
Policy Manual that will incorporate the hazard assessments and other information
already written and maintained elsewhere.
4. The existing written Heat Illness Prevention Policy needs to be added as a new
section to the Safety Policy Manual.
5. There are safety program elements that were recently written as new policies and
procedures that need to be incorporated as new sections in the Safety Policy
Manual. Specifically, these elements are Fall Protection Program and Asbestos
Cement Pipe Policy.
6. There will need to be a new table of contents for the revised manual.
7. The employee sign-off sheet that is used during new employee orientation needs
to be updated to assure all safety policies are listed and can be signed-off as
appropriate.
8. There should be a uniform record keeping policy and procedure that is used
consistently in each safety policy.
9. Each policy that has an annual review needs a documentation page that indicates
the review is being done based on regulatory requirement, and that captures the
basis for the review, the date, and name and signature of the reviewer.
Heat Illness Prevention Policy
o This policy is generally in order. However, two items required by the Cal/OSHA
regulation need to be addressed-name, title and phone number of person(s) with
authority and responsibility for implementing the provisions of the policy; and
supervisor training.
o The Heat Illness Emergency Action Plan (one-page document) needs to be edited.
o The policy includes a "Documentation Form for Alternate Means of Providing
Shade". This is not required by the regulation. Is this form being used? If not,
recommend deleting from the policy.
Safety Policy Manual Section-Specific Comments
Section 1 -Injury and Illness Prevention -Safety Program
o This policy is generally in order. However, needs to further address training
program implementation, self-inspection program implementation, clarify record
keeping per IIPP vs. other record keeping requirements that impact the District.
o There are some attachments referenced that did not have copies provided.
o Section VII of the IIPP addresses injury/illness reporting procedures. This is
technically not an IIPP element. Should this be kept as part of the IPP?
Section 2 -Codes of Safe Work Practices
Part I. "District-wide Safe Work Practices" -Combine with IIPP section as attachment;
edit for current information.
-5-
Ms. Nancy Hussman
June 28, 2017
Page 3
Part II. "Departmental Code of Safe Work Practices" -Combine with IIPP section as
attachment; edit for current information.
Part III. Personal Protective Equipment Information shows PPE items provided to
employees by department -Move this information to new section on PPE Program.
Section 3 -Emergency Action Plan
o Edit for current information such as emergency contacts and phone numbers.
o Need to add or complete five of the Cal/OSHA-required elements for emergency
action plans .
o Doesn't adequately address hazardous materials emergencies and response;
recommend incorporating all of the Cal/OSHA requirements for a compliant
emergency response plan for hazardous materials incidents.
Section 4 -Fire Prevention and Fire Extinguisher Policies
This section is not complete as a fire prevention plan per the Cal/OSHA regulation.
Recommend combining this section with the Emergency Action Plan section, and
revising to be in compliance with regulatory requirements.
Section 5 -Hazard Communications Program
This section needs to be re-written for compliance with current Cal/OSHA regulations
that now incorporate the Globally Harmonized System for Classification and Labeling of
Chemicals requirements.
Section 6 -Line Breaking Policy
Is this policy being implemented including use of "Line Breaking Permit"? Is an annual
compliance survey being completed? If this policy is not being implemented,
recommend deleting this policy and combining the information with the Lockout/Tagout
Program.
Section 7 -Bloodbome Pathogens Program
This policy needs general editing, and the Hepatitis B vaccination procedures need
revision and a vaccination declination form needs to be added. Recommend that the
policy also address tetanus and Hepatitis A as potential exposures and availability of
vaccinations.
Section 8 -Eye Protection Policy
Edit policy and incorporate with new section on PPE Program.
Section 9 -Foot Protection Policy
Edit policy and incorporate with new section on PPE Program.
Section 10 -Confined Spaces Program
This policy needs general editing as there are a few items that are not accurate based on
current Cal/OSHA regulatory definitions. The policy appears to only address confined
-6 -
Ms. Nancy Hussman
June 28, 2017
Page4
spaces at outlying facilities and not the confined spaces at the WWTP. Recommend that
the policy be reformatted to make it easier to follow the procedures.
Section 11 -Respiratory Protection Program
The policy is generally complete based on the Cal/OSHA requirements for a written
program; however, there are technical issues that need to be corrected.
Section 12 -Lockout/Tagout Program
Replace with the recently revised document from 2017.
Section 13 -Welding Safety
This section has good information and includes the District's Hot Work policy and
permit. Recommend reorganizing the section to highlight the Hot Work policy and re-
titling the section to include Hot Work.
Section 14 -Lab Safety
This section is a good approach for a Chemical Hygiene Plan, but it needs general editing
to assure that it's current for District personnel and operations. However, there needs to
be follow-up discussion regarding the applicability of this regulation to District
operations. It is likely that this section can be deleted from the manual unless the District
decides to maintain lab safety procedures by policy as opposed to regulatory requirement.
Section 15 -Vehicle Idling Policy
Review procedure to assure it is current based on regulatory requirements.
Section 16 -Hearing Conservation Program
This section needs additional information such as noise exposure and noise monitoring
documentation, program implementation documentation, and audiometric testing
procedures.
Section 17 -Alpine Co. Emergency Procedures
This section mostly has outdated lists of contact information, and contains a sewage spill
sampling procedure from 1997, and an emergency spill log form. This information needs
to be replaced with an Emergency Action Plan that is specific to Alpine County location,
resources, and operations.
Section 18 -Miscellaneous Policies
The policies (memos) in this section are very dated. Are these policies still in effect
and/or useful due District operations.
Section 19 -Trenching, Shoring & Excavation Procedures
This section is currently a copy of an older version of the Cal/OSHA regulations. There
is no District policy and procedures. Prepare a written policy and procedures as
applicable to District operations.
-7-
Ms . Nancy Hussman
June 28, 2017
Page 5
Section 20 -Master Forms
It is a good idea to have a section with commonly used forms for quick reference and
copies. This section needs to be updated include master copies of forms that are currently
in use.
The information contained in this letter report should be treated as confidential
information and should not be distributed.
I appreciate the opportunity to provide consulting services for STPUD. If I may be of
further service, please contact me at anytime. I look forward to additional opportunities.
I may be contacted by telephone at (530) 622-7196, or by e-mail at kwa-
sacramento@att.net.
Very truly yours,
KWA SAFETY & HAZMAT CONSULTANTS, INC.
~~
Pamela Murcell, CIH
President
-8 -
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: John Thiel, Engineering Department Manager
MEETING DATE: August 3, 201 7
ITEM -PROJECT NAME: Legal Counsel for Public Contracts
REQUESTED BOARD ACTION: Approve Task Order No. 7 to Best, Best & Krieger LLP,
Attorneys at Law, to provide as-needed legal services relating to Public Contracts in an
amount not to exceed $20,000.
DISCUSSION: For the past several years, the District has contracted special legal counsel
from Best Best & Krieger LLP, Attorneys at Law, [BB&K) for issues relating to Public
Contracts. The District's relationship with BB&K began in 2010 when staff selected BB&K
to perform a review of its general contractual specification requirements for capital
projects. The selection was based on staff's scoring of their proposal against proposals
from four other firms. Since that time, the District has returned occasionally to BB&K for
counsel primarily with respect to bidding, contracting and execution of capital
improvement projects. With the increased reliance by the District on outside funding
sources in recent years, the implementation of capital projects has become
increasingly more complex. As such, staff anticipates that the District will continue to
rely on special counsel to help navigate contracting requirements. Staff has prepared a
new Task Order to allow BB&K to provide those services through Fiscal Year 2017 /2018
under the District's existing Master Service Agreement with BB&K.
Staff requests that the Board approve Task Order No. 7 to Best, Best & Krieger LLP,
Attorneys at Law, in the amount of $20,000 for as-needed legal services relating to
public contracts.
SCHEDULE: As needed
COSTS: Not to exceed $20,000
ACCOUNT NO: Varies by project
BUDGETED AMOUNT AVAILABLE: Costs will be charged to project budgets
ATTACHMENTS: Task Order No. 7 and BB&K Fee Schedule
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES 41/J NO ___ _
CHIEF FINANCIAL OFFICER: YES IYll -9NO F --
BEST , BEST & KRIEGER LLP
TASK ORDER NO. 7
CONSUL TING SERVICES
This Task Order is made and entered into as of the __ day of August 2017 by and between South
Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and Best, Best & Krieger LLP,
Attorneys at Law, hereinafter referred to as "CONSUL TANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master
Agreement dated August 9, 2010 and as specifically hereinafter set forth, the parties do hereby agree
as follows:
1. PURPOSE
The purpose of this Task Order is to provide as-needed legal services forthe fiscal years 2017-
2018 to the Engineering Department of the South Tahoe Public Utility District.
2. SCOPE OF WORK
The scope of work under this Task Order 7 will include as-needed legal consultation for issues
that arise in the Engineering Department of the South Tahoe Public Utility District on any
number of topics.
3. STAFFING
Services will be provided by Mary Beth Coburn, P.E., Partner as District contact and lead public
works attorney, James Gilpin, Partner as lead litigator, Hannah Schartiger and Kevin Wang, Sr.
Associates, Rebecca Chaparro, Associate. CONSUL TANT shall not change staffing without
approval by DISTRICT. Any changes shall provide for equivalent qualifications as far as
possible and practical.
4. TIME OF PERFORMANCE
Services under this Task Order will be as-needed and include the date starting July 20, 2017
through June 30, 2018.
5. PAYMENT
Payment to CONSULTANT for services performed under this Task Order shall be in
accordance with CONSULTANT'S unit fee schedule for the persons assigned to the project
task. The referenced Fee Schedule is attached hereto, marked Exhibit "A" and by this reference
is made a part hereof. The cost for this Task Order 7 shall not exceed Twenty Thousand Dollars
($20,000.00), except as provided in Article IV of the Master Agreement.
1
-11-
6. EFFECTIVE DATE
This Task Order No. 7 will become effective upon execution by both parties and shall serve as
a Notice to Proceed upon execution by District.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and Clerk of the Board
of the South Tahoe Public Utility District, and CONSUL TANT has caused this Agreement to be executed
the day and year first above written.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
RICHARD H. SOLBRIG, P.E.,
GENERAL MANAGER
ATIEST: ___________ _
MELONIE GUTTRY, CLERK OF BOARD
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BEST BEST & KRIEGER LLP
Attorneys at Law
By :. ____________ ~
MARY BETH COBURN, P.E., PARTNER
2
-12-
August 3, 2017
Board Date
DATE
EXHIBIT A
IMlk
BEST BEST & KRIEGER~
A.'ITO BN&T!J AT L6.W
Unit Fee Schedule
CONFIDENTIAL
TASK ORDER #7
FY 2017 I 2018
BB&K hourly rates exclusively for South Tahoe Public Utility District
Attorneys
Paralegals
Additional Contract Terms:
$300
$180
Rates subject to an annual CPI adjustment, calculated on July 1st of each year
utilizing the U.S. Department of Labor annual percentage increase in All Consumer
Goods as reported by the Bureau of Labor Statistics for the San Francisco -Oakland -
San Jose area.
Reimbursement of costs advanced by us on behalf of the District, as well as other
expenses, will be billed in addition to the amount billed for fees and our current actual
cost. These currently include, but are not limited to, automobile mileage at the
authorized IRS rate, actual expenses away from our office on District business,
photocopy charges at $0.17/page, and any costs of producing or reproducing
photographs, documents and other items necessary for legal representation.
EXHIBIT A
-13-
South Tahoe
Public Utility District
-·· ~·· .. -.... -J..,.
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 •Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: lvo Bergsohn, Hydrogeologist
MEETING DATE: August 3, 201 7
ITEM -PROJECT NAME: Diamond Valley Ranch Irrigation Improvements Project
REQUESTED BOARD ACTION: Authorize staff to amend Contract Amendment #5 and
add $36,567 to Purchase Order P23221 with Domenichelli and Associates for added
electrical design, equipment supply and integration services for Diamond Valley Ranch
Irrigation Improvements Project-Phase 1 .
DISCUSSION: On March 16, 2017, the Board approved the Contract Amendment #5
from Domenichelli and Associates (D&A) for added engineering services including costs
for a secondary system to relay alarms from the Center Pivot System (CPS) controls to
the District's Supervisory Control and Data Acquisition (SCADA) system. Since that time,
the District, D&A and Frisch Engineering (Project Electrical Design Engineer) have been
working with Thomas Haen Company (THaenCo) and its subcontractors to coordinate
the Secondary Panel design with the Reinke Center Pivot System (CPS) Controllers. On
June 28, 2017, District staff and Frisch Engineering met with THaenCo, San Joaquin
Electric and Amerine/Reinke to finalize the design requirements for collecting data from
the CPS Controllers to SCADA. During this meeting it was determined that limitations in
the Reinke System made it impossible to interface directly to their Controllers; and that
additional equipment would be needed to intercept signals directly from the CPS
hardware. Costs for these added components were not included in the Contract
Amendment #5 work scope.
Through this amendment to Amendment #5, electrical design, system
integration/hardware, programming services and instrumentation needed to connect
the CPS to District SCADA could be completed to enable monitoring the following
items:
• Irrigation line pressures
• Irrigation flows
• Pivot Safety Shutdowns
• Current and Voltage (plus phase loss)
• Pivot Enable Control
-15-
Iva Bergsohn
August 3 , 2017
Page 2
Approval of Contract Amendment #5a will raise the contract ceiling of PO P23221 to
$ l,056,7 47. .
SCHEDULE: July 2017 through October 2017
COSTS: $36,567
ACCOUNT NO: 1029-8161
BUDGETED AMOUNT AVAILABLE: $250,000
ATIACHMENTS: CPS Level I Secondary System -Pivot Monitoring Electrical Design,
Electrical Equipment Supply and Integration Services (Frisch, July 17, 2017)
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES ;(CJ// NO ____ _
CHIEF FINANCIAL OFFICER: YES /@
I
NO ____ _
-16-
RISCH ENGINEERING, INC.
Consulting Electrical Engineers and Programmers
13405 Folsom Blvd., Unit 600
Folsom, CA 95630 Phone (916) 353-1025
Ms. Sara M. Rogers, P.E., QSD
Domenichelli & Associates
1101 Investment Blvd., Suite 115
El Dorado Hills, CA 95762
July 17, 2017
Location :
Subject:
STPUD, Diamond Valley Ranch Irrigation Improvements Project
CPS Level I Secondary System -Pivot Monitoring
Electrical Design, Electrical Equipment Supply, and Integration services
Ms. Rogers,
Frisch Electrical Engineering Inc. is pleased to submit this amendment request regarding
revising the design and supply of the electric power and control systems for the South Tahoe
Public Utility District, Diamond Valley Ranch Irrigation Improvements Project CPS Secondary
System (Pivot system monitoring). The following lists the electrical and control system
equipment and service revisions:
Scope Electrical Design
We will produce shop level electrical drawings for a CPS Secondary System to monitor the
three new pivot control systems with the following features. Additional features were requested
by the District. The following are those additional features.
Pivot Systems (qty-3)
• Monitor and alarm on system pressure.
• Monitor power quality and alarm based on phase voltage values.
• Monitor and alarm on system flow.
• 4th Ubiquiti Radio with antenna for spare or contingent repeater for Pivot C.
1) Design Services
The following tasks will be included in the design regarding the additional features.
A. Electrical Design Drawings on New Features
1. Electrical and instrumentation symbols and abbreviations.
2. Process and instrumentation diagrams (P&IDs).
3. PLC I RTU Panel Wiring Diagrams.
4. Plan drawings:
a. Site Electrical Plan
B. Provide the following schedules:
1. Conduit & wire
2) System Integration/Hardware Supply
cps level i secondary system -pivot monitoring-03.doc
1 of 4 page(s) 7/20/2017
-17-
Includes equipment, submittals, startup, testing, O&M and warranty.
A. Control Panels (qty-3, one for each pivot system)
1. Allen Bradley Micrologix 1400 PLC with high speed digital inputs.
(Different than the standard Micrologix 1400 PLC which was included in
original contract. Credit for original Micro and cost additive for new
Micro .)
2. (1) Allen Bradley Micrologix 1400 PLC Analog expansion module.
a. System Pressure will be monitored.
3. Allen Bradley PM1000 power monitor with qty-3 donut current
transformers. Power monitor will monitor current and voltage on each
phase and power demand. Site power fail provided by instrument.
4. Interposing relays to interface pivot control system.
a. Flowmeter pulse input (max input rate expected about 50 pulses I
minute). Required solid state relay to capture pulse width.
B. Instrumentation (Qty-3 sets, one set for each pivot system)
1. Pressure transducer (4-20mA) [Endress & Hauser CERABAR S PMC 71
and Hex Calibration Valve] with fittings and tubing to connect to pivot
main line. Transmitter to be installed on existing pressure port. Include
tubing, connectors, tee fitting, etc. to interface existing pressure
connection.
2. (2) Proximity sensors to monitor end-of-travel at each end point for pivot.
C. 4th Ubiquiti Radio with antenna for spare or contingent repeater for Pivot C.
3) Programming Services
We will program the existing SCADA system to control and site information regarding the
additional features.
A. SCADA Programming
1. Program and Configure SCADA System and Graphic Screens to
incorporate CPS Secondary System -Pivot Monitoring.
a. On additional features.
2. Field test system for communications and site data accuracy to SCADA.
a. On additional features.
3. Provide submittal with screen shots of all screens and database. Alarm
list included
a. On additional features.
B. PLC Programming
1. Program new PLCs in control panels.
a. Organize data from expansion cards for messaging back to main
Compactlogix.
b. Add code to extrapolate digital flow meter pulse to analog flow
cps level i secondary system -pivot monitoring-03.doc
2 of 4 page(s) 7/20/2017
-18-
value.
2. Program Main PLC to incorporate alarms in control system.
a. Organize and create alarms for the pivots from the extra data
(analog) collected by the interface panels and power monitor.
3. Provide submittal with software printout and control description.
a. On additional features.
C. Operator Interface Programming
1. Program and Configure Operator Interface System and Graphic Screens
to incorporate CPS Secondary System -Pivot Monitoring.
a. On additional features.
b. Add alarm configuration data from analog input and power
monitor.
2. Field test system for communications and site data accuracy to Operator
Interface
a. On additional features.
3. Provide submittal with screen shots of all screens and database.
a. On additional features.
D. We will start-up, test, commission, and provide training on the equipment we
provide.
a. On additional features.
b. On site during installation of radios to determine if a repeater is
required for Pivot C or will direct path work.
Electrical Furnish and Installation Scope (by others. not included in this proposal)
• Conduit, wiring, wireway, supports, junction boxes, fasteners, receptacles, switches,
lights, and any other commodity type materials.
• Installation of electrical equipment (provided by Frisch or others)
• PLC Control Panels (one for each system). Mount panel and Install conduit and wiring
to the following:
o Pivot Control System.
o Antenna masts
o Mounting bracket and sensor plate for proximity sensors.
• Provide and install 1-1/2" conduit from RTU to radio antenna.
o Contractor to install antenna mast on building and at control panels.
o Extra wiring, conduit etc. to interface relays, pressure transducer, flowmeter, Nelson
valve and moisture sensor.
Assumptions
• We are assuming permits are not required.
cps level i secondary system -pivot monitoring-03.doc
3 of 4 page(s) 7/20/2017
-19-
• Our standard insurance coverage limits for general liability and E&O liability at
$2,000,000 per occurrence and $2,000,000 aggregate are sufficient.
Deliverables
• All drawings will be produced in AutoCAD. Delivered PDF and paper.
• Submittals at draft and final design stages. PDF copy included at each submittal.
• Equipment Submittals
• Programming Submittals
Costs -See attached Quotation
Frisch Engineering is pleased to offer this quotation for your consideration. Please give us a
call if you have any questions or require further information.
cps level i secondary system -pivot monitoring-03 .doc
Sincerely,
Michael J. Frisch, P.E .
Electrical Engineer
4 of 4 page(s)
-20-
7/20/2017
FRISCH ENGINEERING, INC.
System Integration and Programming
13405 Folsom Blvd, Unit 600
Folsom, CA 95630
ELECTRICAL EQUIPMENT AND SERVICES COST ESTIMATE
JOB TITLE : CPS Level I Secondary System
Owner: South Tahoe PUD, Diamond Valley Ranch Irrigation Improvements Project
Pivot Irrigation Control Panels
Task Description
Design Services
2A, 2C System Integration I Hardware Supply
3 Programming Services
28 Instrumentation
Total Costs Tax Included
-21-
Phone 916.353.1025
DATE: 7/20/2017
Costs
$3,930
$15,932
$6,500
$10,205
$36,567
South Tahoe
Public Utility District
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 •Fax 530 541-0614 • lN'Nw.stpud us
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Chris Stanley, Field Operations Manager
MEETING DATE: August 3, 20 l 7
ITEM-PROJECT NAME: Purchase 2018 Ford Expedition
REQUESTED BOARD ACTION: Approve the purchase of a 2018 Ford Expedition through
the State of California Contract Bid, # l -l 6-23-23F in the amount of $43,588.59.
DISCUSSION: This vehicle purchase is to replace Vehicle #68, a 2004 Ford Expedition,
with more than 200,000 miles. This vehicle is currently the Assistant General Manager's,
and the replacement will provide the Assistant General Manager with passenger
capabilities and a safer vehicle.
SCHEDULE: As soon as possible .
COSTS: Total including tax, delivery, extras and fees $43,588.59
ACCOUNT NO: 1005-8821
BUDGETED AMOUNT AVAILABLE: $40,000
ATTACHMENTS: State of California Contract Bid# l-l 6-23-23F
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER:
CHIEF FINANCIAL OFFICER:
YES #..,J/d NO ____ _
YES ,kJfJ--NO
~-23-----
CATEGORY: Sewer/Water
2018 Ford Expedition 4x4 SSV
State of California Contract# 1-16-23-23F
Major Standard Equipment: 3.5L V6 ECOBOOST Engine, 6-speed automatic transmission, 102A
Equipment Group, Skid Plates, Tilt, Cruise, Air Conditioning, Cloth seats, Deleted Floor Console and
Running Boards, Am/Fm Radio, Vinyl Floor
Item# 3 F.O.B. Sacramento $37,800.00
A ·1 bl 0 f Val a e tpl 1011 5
50C-Fleet Convenience Pkg. inc: Power Adjustable Pedals, Reverse Sensing System,
Mess.ao.e Center
4 IH-Engine Block Heater
536-HD Trailer Tow Pkg. inc: Class IV trailer hitch receiver, wiring harness, 7 pin
connector, HD radiator and auxiliary transmission oil cooler
l 8B-Running Boards
66D-Driver Assistance Package
55R-Cargo Mat
64C-SSV Upgrade Package; 20" Aluminum Wheels P275/55R20 AT Tires, 4.10 Axle
Ratio (Req uires 102A)
IOOA-Deletes the 102A Package, inc: Standard Equipment i.e . Full Floor Console,
Carpeting with Floor Mats, Running Boards and Roof Rack
lOlA-Deletes the 102A Package, inc: SYNC with Bluetooth, AIM FIM CD Cluster
with 4.2" Center Stack, compass, Rear View Camera, 3rd Row 60/40 Cloth Seat,
Electronic Air Temperature Control w/rear aux control and More ...
41K-4x4 Skid Plates
52M-Sync w/MYFORD Communication & Entertainment System
Standard Paint-Red, Black, Blue, Green, Silver, Magnetic, Bronze and White
UlF-Credit for downgrade to the 2WD 102A Package
DLIZ-All Weather Floor Mats (Requires 102A)
Keys-Extra Key & FOB
2IB-t 1
'
1 Row40/20/40 Cloth Bench Seat (Requires 102A)
87P-3"' Row Manual Bench Seat Vinyl w/102A and 21F
Accessories
DMV Documentation and Plates Fee (Taxable)
Delivery Fees Will Be Charged Outside ofFOB points (Not Taxable)
Extended Service Plans
ESP BaseCare 5 years/75,000 miles 0 deductible (Not Taxable)
ESP BaseCare 5 years/100,000 miles 0 deduchole (Not Taxable)
ESP ExtraCare 5 years/75,000 miles 0 deductible (Not Taxable)
ESP ExtraCare 5 years/100,000 miles 0 deductible (Not Taxable)
ESP PremiumCare 5 years/75,000 miles 0 deductible (Not Taxable)
ESP PremiumCare 5 years/100,000 miles 0 deductible (Not Taxable)
Elk Grove Ford
8575 Laguna Grove Drive
Elk Grove, Ca. 95757
916.429.47021fax 530.884.4141/ e-mail dwanefleet@hotmail.com
,4 ,;_ l:...; t-:r;
-t<:I..)--6,,1-C
,'V d.kl.--·i:.i,,J '.A_;t,•,j (
-25-
nee
$387.20
$35.20
$1,641.20
$423.50
$746.90
$40.70
$1,039.50
$2,286 .90
$3,718.00
NIA
NIA
NIC
-$2,230.00
$225.00
$400.00
$114.40
$851.40
$80.00 I
$TBD I
$1,490.00
$1,795.00
$1,655.00
$2,110.00
$1,995.00
$2,510.00
x
x
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager
Randy Vogelgesang, President
Chris Cefalu, Director
Shannon Cotulla, Assistant General Manager
BOARD MEMBERS
James R. Jones, Director
Kelly Sheehan, Vice President
Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 20, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Marla Sharp, Tim
Bledsoe, Chris Stanley, Wanda Stanley, Stephen Caswell, Jeff Lee, Phil! Tomey, Brian Bartlett, lvo
Bergsohn, John Thiel, Debbie Henderson, Linda Kosciolek, Kyle Schrauben, Shelly Hansen, Heidi
Baugh, Doug Van Gorden
Guests: Robert Spinnato, Tahoe Keys Marina Manager; Tahoe Keys staff; Eric Sapirstein and David
French, ENS Resources Inc.; Eric Shafer
COMMENTS FROM THE AUDIENCE:
Robert Spinnato, Tahoe Keys Marina Manager, addressed the Board concerning water service to the
Tahoe Keys Marina. Several Tahoe Keys staff and residents also addressed the Board. President
Vogelgesang reported that due to the Brown Act, the Board is not able to discuss the issue at this
time.
Wanda Stanley, GIS Specialist and Chief Union Steward, thanked the Board for approving the recent
Stationary Engineers Local 39 Memorandum of Understanding and the harmonious relationship and
mutual respect between the staff, management, Board and the Union. President Vogelgesang
thanked Wanda for all of her years of service to the District.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Volgelgesang announced there is a correction to Consent Item 4d and a revised Salary
Schedule list is provided.
-27-
REGULAR BOARD MEETING MINUTES -July 20, 2017 PAGE-2
CONSENT CALENDAR:
Moved Sheehan/S e cond Wallace/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan Yes/Wallace
Yes to approve the Consent Calendar with corrections.
a . TEMPORARY WATER EFFICIENCY TECHNICIANS
(Shelly Thomsen, Water Conservation Specialist)
Approved contract with Blue Ribbon Personnel Services for two temporary Water Efficiency
Technicians, in the estimated amount of $30,000.
b. WASTE WATER TREATMENT PLANT AERATION BLOWER NO. 1 REPAIR
(Jeff Lee , Manager of Field Operations)
1) Found that an exception to the bidding procedures as outlined in the Purchasing Policy for
special circumstances (due to the impracticality of bidding) exists; and, 2) Authorized contract
with Unico Mechanical Corp. in the amount of $27,964.61, tax included, for repairs and rebuild
of Aeration Blower No.1 .
c. TALLAC CREEK SEWER LINE CROSSING
(lvo Bergsohn , Hydrogeologist)
Authorized District staff to: 1) Accept the Cost Proposal from Northwest Hydraulic Consultants
to provide environmental permitting support services; and, 2) add these services to existing
Purchase Order No. P29488 for the Tallac Creek Sewer Line Crossing Project.
d . CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3063-17 which incorporates the Pay Listing by Position for the pay
listing effective June 29, 2017.
e . BOND COUNSEL LEGAL SERVICES
(Paul Hughes, Chief Financial Officer)
Authorized staff to execute an Agreement for Legal Services between the South Tahoe Public
Utility District and Jones Hall, a professional law corporation.
f. REGULAR BOARD MEETING MINUTES: July 6, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 6, 2017, Minutes
PRESENTATION
Eric Sapirstein, ENS Resources, Inc., gave a PowerPoint presentation with updates including the key
issues that the District will be facing this year: The Federal Agenda , Budget, Infrastructure Policy,
Regulatory Reform and Appointments/Retirements. David French presented on the District priorities :
Fire Partnership, $35 million local water projects, Lake Tahoe Restoration Act, and Forest Health
Legislation.
ITEMS FOR BOARD ACTION
Resolution No . 3064-17 authorizing El Dorado County to Collect the List of Unpaid, Delinquent
Accounts for Sewer, Water and/or Street Lighting (Tim Bledsoe , Manager of Customer Service and Ryan
Lee , Customer Service Represen t ative) -President Vogelgesang opened the Public Hearing at 3:00
p.m. to receive public comments and protests regarding the list of delinquent accounts.
-28-
REGULAR BOARD MEETING MINUTES -July 20, 2017 PAGE-3
Staff provided an overview of the current list of parcels that are delinquent and will be
submitted for collection to El Dorado County Tax Accessor's Office with updates. Staff provided
historical information regarding the collections. No comments were received and the Public
Hearing was closed at 3:05 p.m.
Moved Wallace/Second Sheehan/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to 1) approve the list of delinquent accounts; and, 2) adopt Resolution No.
3064-17, authorizing the list of delinquent accounts to be added to the 2017 /18 El Dorado
County Tax Assessor's Roll.
a. Primary Clarifier No. 1 I Aeration Basin No. 2 Rehabilitation Project (Stephen Caswell, Senior Engineer) -
Staff provided details of Change Order No. l.
Moved Jones/Second Wa llace I Vogelgesang Yes/Cefalu Absent/Jones Yes/ Sheehan
Yes/Wallace Yes to approve Change Order No. 1 to Farr Construction California, dba Resource
Development Company, in the amount $267,838.45.
b . Big 5 Pump Stations Condition Assessment Project (Stephen Caswell, Senior Engineer) -Staff provided
details regarding the Big 5 Pump Stations Condition Assessment, a map of their locations and
photos of the pump stations.
Moved Jones/Second Sheehan /Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to authorize Task Order No. 9 to Carollo Engineers, Inc., in the amount of
$399,898, for the Big 5 Pump Stations Condition Assessment.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Wallace/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $2,951,964.32.
STANDING AND AD-HOC COMMITTEE REPORTS: Director Jones reported on the Operations
Committee Meeting bringing attention to Item 3d Fire Flow and Waterline Replacement Planning
and its importance.
President Vogelgesang reported on the Ad-Hoc City Council meeting that Richard Solbrig and he
attended on Friday, July 14. The City will be making a presentation to the Board on the proposed .53
City sales tax at the August 3 Board Meeting. Richard Solbrig commented that these meetings are
productive and positive. The next Ad-Hoc City Council Committee meeting is Friday, August 11.
BOARD MEMBER REPORTS:
Director Wallace reported on a fire hydrant issue that was reported to him and District staff has
resolved. Director Wallace further reported that he had been contacted regarding the Tahoe Keys
Marina water shutoff.
Director Jones reported on the Georgetown Divide Public Utility District's situation and provided an
article for Board information.
President Vogelgesang reported that he attended the Employee Communication Committee
meeting on Wednesday, July 19, and gave an update to District staff regarding Board activities .
-29-
REGULAR BOARD MEETING MINUTES -July 20, 2017 PAGE-4
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is Wednesday, August 9, 10:00 a.m. at the District.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
• Public service announcements and press releases have been sent to local media regarding
scheduled construction for the second Tahoe Keys Project.
• Public Outreach -Shelly Thomsen, Water Conservation Specialist, was introduced and gave
an update of the District's Water Conservation Projects. There is a waiting list of more than 100
on the Turf Buy Back Program. The Water Efficiency Technicians will be making Water Wise
House Calls.
• Richard Solbrlg presented President Vogelgesang and Vice President Sheehan with their five-
year service awards and thanked them for their service.
STAFF/ATTORNEY REPORTS:
• Staff reported on attending a workshop regarding Assembly Bill 401.
• Staff reported that Richard Solbrig signed a letter opposing Assembly Bill 1667 concerning long
term water conservation.
• Staff reported that Fallen Leaf Vacuum Valve Station No. 4 is now Electric Station No. 4. District
staff were thanked and commended for their excellent job performance. Staff will be
discussing relocating the pipe at Fallen Leaf to Vacuum Station No. 3.
• Staff gave a final report on the Tahoe Keys Emergency Project. The Project total was
$382,270.76. The second Tahoe Keys Project has been delayed to start on approximately
August 1. Press releases were provided to the local media and the Tahoe Keys Home Owners
Association emailed notices to the Tahoe Keys homeowners regarding the construction and
partial road closure.
ADJOURNMENT: 4:05 p.m.
Marla Sharp, Assistant Clerk of the Board
South Tahoe Public Utility District
-30-
Randy Vogelgesang, Board President
South Tahoe Public Utility District
TO:
FROM:
MEETING DATE:
ITEM -PROJECT NAME:
South Tahoe
Public Utility District
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-6474 •Fax 530 541-0614• www.stpud.us
BOARD AGENDA ITEM 7a
Board of Directors
Julie Ryan, Principal Engineer
August 3, 2017
Luther Pass Pump Station 700 Horsepower (hp) Pump Replacement
REQUESTED BOARD ACTION: Authorize staff to advertise for bids for one 700 hp pump.
DISCUSSION: The Luther Pass Pump Station Power and Controls Project, which began in 2012 ,
is nearing completion. This project has involved replacing the entire electrical supply
infrastructure from the source including conversion from the original 2,400 volt system to the
new 4, l 60 volt system including new transformers, switchgear, starters and four motors {two 700
hp and two l ,000 hp), as well as associated Supervisory Control and Data Acquisition (SCADA)
instrumentation and control systems. Prior to the start of construction, the District refurbished
one of the l ,000 hp pumps, and the second l ,000 hp pump is being refurbished and is
expected to return to service on August 4. The two 700 hp pumps have been in service
continuously since 1969.
With the installation of the new motors and the advanced sensing and monitoring equipment
installed throughout the station, it has become clear that the existing 700 hp pumps are no
longer performing to expectations for this critical station. Pump # l has been experiencing
significant vibration issues detected by our new vibration monitoring capabilities, has
undergone multiple bearing repairs recently and requires frequent maintenance. Pump #2 is
reliable and requires little maintenance, but has been below its flow curve for many years.
The firm capacity of the pump station requires that one l ,000 hp and both 700 hp pumps are
available at all times. For the continued reliability of the station to pump at firm capacity, staff
recommends that the District procure one new 700 hp pump for the station, and refurbish both
existing 700 hp pumps. The intent is to keep one refurbished pump as a spare part in case of a
future pump failure. With Board authorization, staff will proceed now with a competitive bid
for a new 700 hp pump. Staff will return later (after the second 1,000 hp pump is back in
service) to request authorization to proceed with refurbishment of the first of the existing 700
hp pumps.
-31-
Julie Ryan
August 3 , 2017
Page 2
The engineer's estimate for procurement of one 700 hp pump, including appurtenances,
installation and testing is $400 ,000.
With Board approval, staff plans to move forward with bidding the pump purchase under the
following tentative schedule:
• Advertise for bids -August 4, 201 7
• Bid opening -September 26, 2017
• Contract award -October 5, 2017
• Supplier begins fabricating pumps -December 7, 2017
• Supplier begins installing pumps -April 6, 2018
• Project work complete -May 4, 2018
Staff recommends that the Board authorize staff to advertise for bids for pump materials
procurement.
SCHEDULE: See above
COSTS: $400,000
ACCOUNT NO: Unbudgeted
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: N/ A
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES f(j/J NO ____ _
CHIEF FINANCIAL OFFICER: YES F NO
-32-
CATEGORY: Sewer
TO:
FROM:
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 •fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 7b
Board of Directors
Julie Ryan, Principal Engineer
MEETING DATE: August 3, 20 l 7
ITEM -PROJECT NAME: Hydraulic Modeling Support Services
REQUESTED BOARD ACTION: l) Approve Proposal from Carollo Engineers for
engineering services in an amount not to exceed $102,400 to provide as-needed
hydraulic modeling services for the sewer system; and, 2) Approve Proposal from
Carollo Engineers for engineering services in an amount not to exceed $49,300 to
provide as-needed hydraulic modeling services for the water system.
DISCUSSION: In June 2017, the District advertised a Request for Proposals seeking as-
needed consultant support for hydraulic modeling. Staff anticipates that it will have
on-going needs to maintain and develop both the sewer and water models, as well as
to train its staff in operation of the models and to complete certain defined modeling
projects to support asset management and capital improvement projects.
In July 2017, the District received proposals from five consulting firms. Following the
District's established proposal review process, Carollo Engineers (Carollo) was selected
as the consultant most qualified to provide these services. Carollo will staff the project
from its Reno, Nevada, office, which is a satellite office that is specifically devoted to
modeling support for the firm. Following the selection, staff worked with Carollo to
define the scope of the first tasks that Carollo will perform for the District, during the
2017 /18 Fiscal Year. The proposed work, which is described in detail in the attached
Scope of Work, includes the following:
Sewer Model
Provide on-call sewer modeling services. These may include staff training,
coordination with the District's Geographic Information System (GIS), model
debugging and troubleshooting, developing reference tools for staff, and other
similar activities.
Perform a thorough assessment of the existing sewer model. The existing model
was developed between 2007 and 2009, and since then staff has noted some
deficiencies in how it represents certain conditions. Carollo will do its own
independent assessment of the model, and recommend improvements for
-33-
Julie Ryan
August3,2017
Page 2
District consideration. Under this task Carollo will also upgrade the model from
the current lnfoSewer platform, which is limited in its consideration of system
Infiltration and Inflow (l&I) and which is expected to be phased out in the near
future, to the lnfoSWMM platform, which is much more robust in its
representation of l&I.
Develop a Flow Monitoring Program Plan and analyze the data collected. The
storms experienced this past winter resulted in high rates of l&I, particularly in the
Upper Truckee Sewer Basin where flows sharply increased. To help the District
trace the sources of l&I, to improve the model assumptions and to inform
capacity needs for the Big 5 Pump Stations, staff and Carollo will work together
to develop a flow monitoring program for the sewer collection system. It is staff's
intent for the District to purchase the instruments separately, and to install and
monitor the instruments itself, relying on Corolla's expertise to then interpret the
data the District sends its way. This task will be fast-tracked, in hopes of having
instruments installed for next winter.
Water Model
Provide on-call water modeling services. These may include staff training,
coordination with the District's GIS, model debugging and troubleshooting,
developing reference tools for Staff, and other similar activities.
Perform valve criticality study. The District has set a Level of Service (LOS) for its
water system to minimize the impact to its customers during both planned and
unplanned system outages, limiting the number of customers affected by an
outage to no more than 50. However, there are places in the system where
many more than 50 customers would be affected by an outage. Carollo will use
the model to identify locations in the system where this LOS is not being met, and
to identify those valves that are important to the District's ability to meet this LOS.
Carollo will make recommendations for valve maintenance, valve addition, and
other improvements to increase system reliability based on its findings.
Staff recommends that the Board authorize the proposed Scope of Work, in an amount
not to exceed $102,400 for work on the sewer model, and $49 ,300 for work on the water
model. The work will be performed as Task Orders No. l 0 and 11, respectively, under
the existing Master Services Agreement with Carollo.
SCHEDULE:
COSTS: N/A
ACCOUNT NO: 1029-4405; 2029-4405
BUDGETED AMOUNT AVAILABLE: $85,996; $392,000
ATTACHMENTS: Scope of Work and Cost Estimates
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES t((jJ.J NO ____ _
CHIEF FINANCIAL OFFICER: YES lfJ r NO -34------
TASK ORDER NO. 10
HYDRA U LIC MODELING SUPPORT -SEWER SYSTEM
HYDRAULIC MODEL
South Tahoe Public Utilities District
Background
The South Tahoe Public Utilities District (District), owns and operates both the water distribution system
and the wastewater collection and treatment system that serves the City of South Lake Tahoe and
unincorporated areas of El Dorado County within the Lake Tahoe Basin. As part of the management and
operations of both the water and wastewater systems, the District has constructed hydraulic models for
both systems. This task order consists of hydraulic modeling support related to the District's sewer system
hydraulic model.
The District's sewer model was developed using the lnfoSewer hydraulic modeling software, by lnnovyze.
The lnfoSewer model currently consists of approximately 4,300 manholes and pipelines totaling
approximately 231 miles of gravity and force main pipe, and 10 pump stations. The sewer model is set up to
run extended period simulation (EPS) model runs under wet weather flow conditions (10-year or 25-year, 24-
hours design storms). However, the District has stated that the model does not adequately simulate rain on
snow events, and therefore the peak flows simulated by the model are most likely low . Additionally, the dry
weather simulation in the model does not run currently .
The District has asked Carollo Engineers, Inc. (Carollo) to develop a scope of work and fee estimate to assist
with a number of tasks to update the sewer collection system model and support the District in future
development of the District's modeling program. The initial scope items are detailed below.
Scope of Services
As directed by the District, Carollo will provide hydraulic modeling assistance to District staff and develop
documentation related to the following tasks:
Task 1 -On-Call Sewer System Modeling Support
As part of this task, Carollo will provide ongoing modeling support to answer questions related to the District
lnfoSewer model and hydraulic modeling in general. Modeling support will be provided as directed by the
District, and could include hydraulic model training, input to City staff on the use of the hydraulic model,
guidance on scenarios, updating flow information, interpretation of model simulation results, and other
activities. This task assumes a not-to-exceed value of $20,000.
Task 2 -Hydraulic Modeling Assessment
As part of this task Carollo will conduct a number of activities that help the District understand the current
state of the lnfoSewer model. This task will be broken up into two sub-tasks including :
PAGE 1 of3
pw:\\Carallo/Oocuments\Errorl Unknown document property name .\Error! Unknown document property name .
-35-
TASK ORDER NO. 10
Task 2 .1-Convert Model to lnfoSWMM
Carollo will convert the District's existing lnfoSewer model to the lnfoSWMM modeling platform. The
conversion will include migrating all existing scenarios to lnfoSWMM. The conversion will include existing
pump station controls, base wastewater flows, diurnal patterns and any other pertinent modeling
parameters.
Carollo will perform a model validation task that includes using existing flow monitoring data to compare
the modeling results from the existing calibration scenarios. This task does not include modification of
modeling parameters in an attempt to refine model results to match existing flow data. Should the modeling
results be significantly different than the measured flows, Carollo will work with the District to discuss steps
that could be completed to re-calibrate the model. However, it is assumed that model re-calibration will
occur once the planned flow monitoring task (Task 3) is completed. Carollo will develop a technical
memorandum that summarizes the model conversion process, flow verification and any other technical
elements required to convey model conversion factors that District staff should be aware. This task assumes
two meetings with District Staff to review the existing model and summarize the model conversion.
• Deliverables: Converted hydraulic modeling files. Model Conversion Technical Memorandum
Task 2.2 -Model Assessment Evaluation and Documentation
Carollo will review and document the current state of the existing sewer system model. The review will
include, but will not be limited to the following :
• Connectivity
• Load allocation
• Pump station simulation and controls
• Wet weather flow generation and infiltration and inflow (I/I) modeling parameters
• Boundary conditions
• Scenarios
• Geometric network and invert data, etc
Carollo will document the existing state of the model and then make recommendations for improvements to
any deficiencies. Recommendations will also include other proposed changes that will benefit the District's
modeling program. Carollo will develop a Technical Memorandum that summarizes the findings and the
recommendations.
• Deliverables: Hydraulic Model Assessment TM
Task 3 -Flow Monitoring Program
Task 3.1 -Flow Monitoring Program Development
Carollo will work with the District to develop a flow monitoring plan. The metering plan will include an
analysis and proposed recommendations for long term metering of District flows. The plan will include
recommendations of metering locations, equipment, operations, and program costs. The development of
the plan will include two meetings with District operating staff to understand flow conditions, hydraulic
challenges related to proposed metering locations, and meter maintanance and operational challenges. The
plan will include multiple elements such as:
• Metering location recommendations
• Permanent and temporary metering recommendations
• Equipment and technology recommednations
PAGE 2 of3
-36-
TASK ORDER NO. 10
• Equipment ownership vs. rental
• Other data collection recommendations (rain, snow depth, etc)
• Equipment purchase contacts, and recommendations
• Telemetry options and challenges
• Program costs (Capital and O&M)
Carollo will develop a technical memorandum that summerizes the analysis and review of metering options,
technical elements of consideration related to recommendations, and programatic costs (Capital and O&M
costs). After submission of the plan, Carollo will conduct a meeting with District staff to discuss the
recommended plan and steps for program implementation.
• Deliverables: Flow Monitoring Program Technical Memorandum (Flow Monitoring Plan)
Task 3.2 -Flow Monitoring Data Analysis and Program Recommendations
Carollo will use the first six months (assuming installation December 2017) of data collected as part of the
implementation of Task 3.1, to conduct an analysis of the program success, and aggregate data for model
update and recalibration. Carollo will review the collected data and perform an analysis to develop average
flows, peak I/I rates, groundwater infiltration, R-Factors, flow levels, hydraulic conditions, and other
parameters that would be helpful in model calibration and understanding of the system hydraulics and
possible constraints. Carollo will coordinate will district staff to review meter installation, calibration, data
quality and potential changes to installation location, additional metering locations, and the success of
specific metering and measurement technologies. Carollo assumes one meeting with District Staff to review
flow data, summarize findings, and discuss recommendations for program modifications. Carollo also
included time for vendor coordination or coordination with other consultants should it be determined that a
temporary flow program would be beneficial to the District's overall flow measurement program. Carollo will
develop a technical memorandum that summarizes the findings of the flow data analysis, and
recommendations for program enhancements.
• Deliverables: Flow Monitoring Data Analysis and Program Enhancements
PAGE 3 of3
-37-
~ TASK ORDER NO , 10 -FEE ESTIMATE
~ HYDRAULIC MODELING SUPPORT -SEWER SYSTEM HYDRAULIC MODEL
South Tahoe Public Utilities District
2017 Rates TJL AW
$262 $262 s243 $168 s126 $111
Task 1-On-Call Sewer System Hydraulic Modeling Support • 30 51+ 6 2 98 s iB,900 s 1,100 s 20,000
Task 2 -Hydraulic Model Assessment 34 72 12 128 23,goo • 11,700 • 35,600
Task 3 -Flow Monitoring Program 24 8 60 100 24 a '"4 1o3,70Q 5 3,100 s 46,800
Notes:
(1) Other direct expenses include mileage travelling to/from meetings at IRS Federal Rate, reproduction at cost plus 5%, and Project Equipment and Communication Expense billed at .s11.70 per hour.
Task 2 costs also include the cost to convert the District's existing lnfoSewer model to lnfoSWMM. These costs include s71500 for conversion and u,500 for the difference between the annual maintenance
cost for lnfoSewer and lnfoSWMM
-38-
TASK ORDER NO. 11
HYDRAULIC MODELING SUPPORT -WATER SYSTEM
HYDRAULIC MODEL
South Tahoe Public Utilities District
Background
The South Tahoe Public Utilities District (District), owns and operates both the water distribution system
and the wastewater collection and treatment system that serves the City of South Lake Tahoe and
unincorporated areas of El Dorado County within the Lake Tahoe Basin. As part of the management and
operations of both the water and wastewater systems, the District has constructed hydraulic models for
both systems. This task order consists of hydraulic modeling support related to the District's water system
hydraulic model.
The District's water model was developed using the Info Water hydraulic modeling software, by lnnovyze.
The lnfoWater model was completed in 2013 and updated in 2016. The District's water model currently
consists of approximately 8000 junctions, 8777 pipe links, 21tanks,19 reservoirs (wells), 55 pumps, and 23
pressure reducing valves (PRVs). The water model has both steady state and extended period simulation
(EPS) scenarios for the existing system, as well as various scenarios for recommended improvements.
The District has asked Carollo Engineers, Inc. (Carollo) to develop a scope of work and fee estimate to assist
with a number of tasks to review and update of the water system model and support the District in future
development of the District's modeling program. The initial scope items are detailed below.
Scope of Services
As directed by the District, Carollo will provide hydraulic modeling assistance to District staff and develop
documentation related to the following tasks:
Task 1 -On-Call Water System Hydraulic Modeling Support
As part of this task, Carollo will provide ongoing modeling support to answer questions related to the District
lnfoWater model and hydraulic modeling in general. Modeling support will be provided as directed by the
District, and could include hydraulic model training, input to City staff on the use of the hydraulic model,
guidance on running water age simulations, guidance on the interpretation of model simulation results, and
other activities.
As part of Task 1, Carollo will provide a comprehensive model documentation technical memorandum that
will serve as a reference manual when utilizing the District's lnfoWater model. It will include a detailed
description of each scenario in the model and its purpose. Additionally, database queries/query sets, diurnal
patterns, and other modeling parameters will be documented and explained within the model
documentation technical memorandum. Recommendations to the District on procedures that should be
used to maintain and update the model will also be included.
PAGE 1of2
pw:\\Carollo/Documents\Error! Unknown document property name.\Error! Unknown document property name.
-39-
TASK ORDER NO. 11
In addition to the general tasks and the model documentation, District staff have noted that differences
between the existing water system GIS network and the hydraulic model currently exist. Carollo will review
the GIS, compare to the model and make changes as nessesary . Carollo will also coordinate with District
engineering and operations staff to identify areas that have been identified as discrepancies and specific
areas to target for review and modification. Coordination can occur via web meeting or face to face
meetings.
This task assumes a not-to-exceed value of $30,000.
• Deliverables: Updated hydraulic model files, Hydraulic Model Documentation Technical
Memorandum
Task 2 -Valve Criticality Evaluation
The District would like to identify the locations of critical valves within the water distribution system using
the hydraulic model. The purpose of this evaluation will be to identify the locations within the system that
lack redundant supply sources and/or isolation valves in the event of a water main failure. These areas will be
prioritized using a number of factors such as location, number of service connections affected, the number
of critical facilities affected (e.g., schools, etc.), the type of facility affected (i.e., transmission vs. distribution
mains), etc. Recommendations and planning level costs will be developed for the highest priority locations
within the system, which will be documented in a technical memorandum. Carollo anticipates two meetings
associated with this task. One meeting prior to the analysis and review and a second meeting to summerize
the findings and the recommendations.
• Deliverables: Valve Criticailty Evaluation Technical Memorandum
PAGE 2 of2
-40-
~ TASK ORDER N0.11-FEE ES11MATE
~HYDRAULIC MODELING SUPPORT-WATER SYSTEM HYDRAULIC MODEL
South Tahoe Public Utilities District
Notes:
(1) Other direct expenses include mileage travelling to/from meetings at IRS Federal Rate, reproduction at cost plus 5%, and Project Equipment and Communication Expense billed at s11.70 per hour.
-41-
TO:
FROM:
MEETING DATE:
ITEM -PROJECT NAME:
South Tahoe
Public Utility District
General Manager
Richard H. So lbrig
Directors
Chris Cefa lu
J a mes R. J ones
Randy Vogelgesa ng
Ke lly Sheehan
Dua ne Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 7c
Board of Directors
John Thiel, Engineering Department Manager
August 3, 201 7
Construction Inspection and Materials Testing Services
REQUESTED BOARD ACTION: Approve Task Order No. 14 to Construction Materials
Engineers, Inc., in an amount not to exceed $52,320 to provide construction inspection
and materials testing services on an as-needed basis for the 2017 and/or 2018
construction seasons.
DISCUSSION: Due to the number of projects currently in the construction phase and the
recent departure of an Engineering Construction Inspector, staff is seeking short-term
inspection assistance from Construction Materials Engineers, Inc., (CME).
Six projects now under construction are Diamond Valley Ranch (DVR) Irrigation, Luther
Pass Pump Station Power and Controls, Meters Phase 3, Hydrants and Large Meters,
Ponderosa Waterline, Primary Clarifier 1 /Aeration Basin 2. We have utilized Underground
Repair, Heavy Maintenance, and other Engineering staff to supplement our inspection
needs. We are striving to minimize our need for outside inspection services. but still have
a short-term deficiency.
Our plan is to assign CME to the Ponderosa Waterline Project until our DVR inspector has
completed his DVR assignment-estimated at up to eight weeks at this point. Attached
is a weekly fee estimate from CME which totals $46,840 for eight weeks.
This Agenda Item also includes as-needed materials testing services which may be
utilized over the 2017 and/or 2018 construction season for various projects. The estimate
for this work is $5.480 per the attachment.
-43-
John Thiel
August 3, 2017
Page 2
Staff requests that the Board approve Task Order No. 14 for CME in an amount not to
exceed $52,320 for construction inspection and materials testing services for the 2017
and/or 2018 construction seasons.
SCHEDULE: As needed in 2017 and 2018
COSTS: Not to exceed $52,320
ACCOUNT NO: Varies by project
BUDGETED AMOUNT AVAILABLE: Costs will be charged to project budgets
ATTACHMENTS: Fee Estimates from CME
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES {J/4 NO ____ _
CHIEF FINANCIAL OFFICER: YES J/;tJ--NO
~-44-----
mm CONSTRUCTION
MATERIALS
ENGINEERS, INC.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
2017 LAB TESTING
DATE:
ACTIVITY QTY/DAYS HRS/DAY RATE TOTAL
LAB TESTING
ASPHALT CONCRETE TEST SERIES 2 $ 740.00 $ 1,480.00
MOISTURE DENSITY CURVES 8 $ 250.00 $ 2,000.00
CONCRETE CYLINDERS (4) 20 $ 100.00 $ 2,000.00
ESTIMATED FEE $ 5,480.00
-45-
775-851-8205
6/23/2017
COMMENTS
INCLUDES 3 CORES
•
CONSTRUCTION
M.ATERIALS
ENGINEERS, INC.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
2017 INSPECTION AND MATERIALS TESTING
WEEKLY RATE
DATE:
ACTIVITY QTY/DAYS HRS/DAY RATE TOTAL
INSPECTOR
PM REPORT REVIEW 1 1 $ 155.00 $ 155.00
INSPECTOR REG. 5 8 $ 120.00 $ 4,800.00
INSPECTOR O.T. $ 153.00 $ -
INSPECTOR DOUBLE O.T. $ 180.00 $ -
INSPECTOR MOB I DEMOB 5 1 $ 120.00 $ 600.00
VEHICLE 5 $ 60.00 $ 300.00
NUCLEAR GAUGE 5 8 $ 10.00 NO CHARGE
$ 5,855.00
$
ESTIMATED FEE $ 5,855.00
1. BASED ON CME PAYING GROUP 3 PREVAILING WAGES OF
$67.45 REGULAR, $85.16 OT & $102.87 DOUBLE OT EFFECTIVE JULY 1, 2017
775-851-8205
6/23/2017
COMMENTS
13WEEKS
ONE HOUR PER WEEK
ONE HOUR PER DAY**
**TRAVEL BASED ON PREVAILING WAGE TRAVEL AND SUBSISTANCE PROVISIONS SECTION 06.02.01
-46-
TO:
FROM:
MEETING DATE:
ITEM PROJECT NAME:
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 •Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 7d
Board of Directors
Chris Stanley, Field Operations Manager
August 3, 2017
Bobcat Toolcat Utility Vehicle
REQUESTED BOARD ACTION: 1) Find Bobcat to be the sole brand manufacturer for an
easement vehicle for the District, due to accessory parts interchangeability; and, 2)
authorize call for bids for a Bobcat Toolcat.
DISCUSSION: The District has numerous Manholes that are located on easements.
These easements are located in many different areas such as meadows, in the forest,
and behind customers' houses. There are many occasions in which access is limited
and at times impossible with regular sized trucks and equipment due to the chances of
getting stuck, or not enough room for vehicles, and the possibility of tearing up the
ground.
Because of these circumstances, maintaining easements is difficult. Staff has done
some research and found equipment that will make accessing easements easier with
less impact to the sensitive areas we need to access. District staff found a utility vehicle
called a Bobcat Toolcat. It is a small utility vehicle with accessories such as the ability to
run hydraulic tools, carry equipment needed for jobs, and has less impact to the ground
when traveling through sensitive areas.
There are two manufacturers that make these utility vehicles; one is Bobcat and the
other is Kubota. By purchasing the Bobcat, we can utilize the existing attachments we
already have, (sweeper, small snow blower, and backhoe). The Kubota is a similar
machine, but the attachments used are only for Kubota, which means the attachments
we already have will not fit.
District staff also found that tracks can be installed on the vehicle in place of the tires
which will meet the low impact standards for working in the meadows. It is licensed on
the street and can be used in the winter for snow removal and to access easements
traveling over snow.
-47-
Chris Stanley
August 3 , 2017
Page 2
SCHEDULE: As soon as poss i ble
COSTS: Estimated amount of $51,000
ACCOUNT NO: 1005-8713/1005-8715
BUDGETED AMOUNT AVAILABLE: $77,000
ATTACHMENTS: Bobcat Toolcat pictures
CONCURRENCE WITH REQUESTED ACTION :
GENERAL MANAGER: YES tfl..Jlj NO ___ _
CHIEF FINANCIAL OFFICER: YES ;'23== NO ____ _
-48-
CATEGORY: Water
l a15c; l Ul l
Page I of 1
'
-49-
-50-
http://utvhitchworks.com/wp-content/uploads/20 l 6/02/Manual-Valve-l-850w.jpg
Page I of I
7/25/2017
South Tahoe
Public Utility District
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-64 74 • Fax 530 541~0614 • www.stpud.us
TO:
FROM:
MEETING DATE:
ITEM -PROJECT NAME:
BOARD AGENDA ITEM 7e
Board of Directors
Wanda Stanley, Geographic Information System Specialist
August 3, 2017
Geographic Information System Consulting &
Technical Support Services
REQUESTED BOARD ACTION: Approve Task Order No. 24 with Arete Systems for
consulting and technical support for an amount not to exceed $100,810.
DISCUSSION: The District has an evolving Geographic Information System (GIS) whereas
the need of an outside consultant is necessary to ensure the integration, development
and deployment with other software programs currently used by the District. Such
programs include Springbrook, Maintenance Connection, and lnfoWater, and most
recently the Small Utility License which enables the District to deploy web-based maps
for use by District employees and viewing by the public. Task Order No. 24 is to continue
our progress by means of contracting with Arete Systems/ Alex Johnson and secure his
professional expertise in our GIS endeavors . Staff anticipates higher expenditures for the
Fiscal Year 2017 /2018 to provide training and support of the new GIS Specialist; Closed
Circuit Television (CCTV) Integration Support; addition of a new Communications Layer;
Water Shutdown Application; Construction in Progress (CIP) Web Map Development;
Leak Status Dashboard; Work Order Status Dashboard; Meter Project Status; and
Supervisory Control and Data Acquisition (SCADA) Webapp/Dashboard Development.
A detailed Scope of Work has been attached for your review as well as a Cost and
Labor Estimate.
SCHEDULE: July l, 2017 -June 30, 2018
COSTS: $100,810
ACCOUNT NO: l 029 /2029 -4405
BUDGETED AMOUNT AVAILABLE: $477,996
ATTACHMENTS: Task Order No. 24, Scope of Work, Cost & Labor Estimate
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES ;f(_t/._,J NO ___ _
CHIEF FINANCIAL OFFICER: YES ./if:!== NO ____ _
I
-51-
ARETE SYSTEMS
TASK ORDER NO. 24
CONSULTING SERVICES
This Agreement is made and entered into as of the 3rd day of August 2017 by and between
South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and ARETE SYSTEMS,
hereinafter referred to as "CONSULTANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master
Agreement dated July 1st, 2007 and as specifically hereinafter set forth, the parties do hereby
agree as fol lows:
I. PURPOSE
The purpose of this Task Order is for consulting and support services in the continued
use and development of the District's system for the 2017-2018 fiscal year.
2. SCOPE OF WORK
The items of work include: Tasks 1 - 6 of the attached scope of work as outlined by
Consultant.
3. STAFFING
Staffing will be under the direction of Alexander Johnson, P.E., and Principal.
CONSUL TANT shal I not change staffing without approval by DISTRICT. Any changes
shall provide for equivalent qualifications as far as possible and practical.
4. TIME OF PERFORMANCE
The work items will be performed between July 1 and June 30, 2017.
5. PAYMENT
Payment to CONSULTANT for services performed under this Task Order shall be at a
rate of $115.00 per hour for the GIS/Database Architect rate and $90 per hour for the
GIS Analyst rate. Any other staff will be charged in accordance with CONSULTANT'S
fee schedule for the person assigned to the project task.
The costs for this Task Order are not to exceed $100,810 except as provided in Article
IV of the Master Agreement.
6. LABOR CODE REQUIREMENTS
All State of California prevailing wage laws must be complied with in the performance
of work related to this Task Order. These include, but are not limited to, Labor Code
Sections 1720 through 1860.
-53-
7. EFFECTIVE DA TE
This Task Order No. 24 will become effective upon execution by both parties and shall
serve as a Notice to Proceed upon execution by District.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and
Clerk of the Board of the South Tahoe Public Utility District, and CONSULTANT has caused
this Agreement to be executed the day and year first above written.
Richard Solbrig, General Manager
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Alexander Johnson, P.E., Principal
Arete Systems
-54-
August 3, 2017
August 3, 201 7
South Tahoe Public Utility District
Fiscal Year 2017/2018
Geographic Information Systems Support Services
Scope of Work
Introduction
The South Tahoe Public Utility District (STPUD) maintains a Geographic Information
System (GIS) to assist in the management of its wastewater collection and water
distribution facilities. The intent of this task order is to provide consulting and support
services in the continued use and development of the District's system for the 2017-2018
fiscal year. Anticipated tasks in this effort are outlined below.
Task 1. GIS Support
Contractor will provide general support to District for the maintenance and modifications
of its GIS systems. Anticipated tasks include:
1.1 On-call technical support and training. Services as requested by the GIS Specialist or
the District System Administrator. These activities may be accomplished over the phone
on on-site as requested by the District.
1.2 Geodatabase Server administration support. This will include general system
administration tasks in Microsoft SQL Server, such as managing user permissions and
troubleshooting connection problems.
1.3 ArcGIS Third-party extensions periodic upgrades. Assist the District in maintaining
current versions and patch levels of their third-party extensions to ArcGIS Desktop.
These will be applied throughout the year as necessary, as directed by the District GIS
Specialist, IS Manager or Principal Engineer.
1.4 ArcGIS upgrade supp01t. Assist the district in upgrading its ArcGIS Desktop and
Server installations from version 10.5.1 to version 10.6. This will include upgrading a test
Desktop systems and verifying compatibility with the District's various software
extensions and custom tools. ArcGIS Server will up upgraded in consultation with the
District's database server administration team. The upgrades will be implemented upon
the release of ArcGIS 10.6 and as directed by the District IS manager.
1.5 GIS Technician Support and Training. During the 2017-2018 the District will be
hiring a new GIS Specialist. This task is intended to provide support and training to this
new person when they begin work. Contractor will assist the new technician with initial
orientation to the existing District GIS system, it's configuration, and its operation.
Additionally, Contractor will provide training for specialized skills for managing the
unique aspects of the District's GIS implementation. An example of one of these
specialized skills is geometric network editing. This task may include both telephone and
on-site support.
-55-
1.6 GIS Transition Support. The District's current GIS Specialist will be retiring in
August of2017. The intention of this task is to provide the District GIS services normally
performed by the GIS Specialist while district hires a replacement. Examples of activities
anticipated under this task include:
• Map production on request
• Geographic analysis tasks on request
• Geodatabase editing to incorporate redline changes
• Responding to GIS data requests from both internal and external parties
Contractor will provide these services on request of the District's Principal Engineer, and
in coordination of the requesting party.
1. 7 CCTV /GraniteN et Integration Support. This task is to assist the district in integrating
the GraniteNET CCTV system with the existing GIS. This may include installing and
configuring the Cues GraniteNET extension for ArcGIS Desktop, or may include other
methods of integration. It is anticipated this task will also involve research in different
integrations approaches, and advising the district on advantages and disadvantages of
each. Contractor will assist the District with implementation of the chosen integration
strategy
1.8 Condition Assessment Parameters integration. The District is proceeding with an
effort to assess the condition of its linear assets in the field. This task is intended to assist
with integrating the condition assessment methodology into the District's existing GIS. It
is anticipated that this effort will include coordination with District personnel involved in
the condition assessment program. Additionally, it is expected to include creation of
tables, featureclasses, and/or attributes in the GIS used to record, store, and/or calculate
condition assessment parameters. These parameters will be used to compute a likelihood
of failure and a consequence of failure rating, which will in tum be used to compute a
risk score for the individual assets in the GIS.
1.9 IT GIS Infrastructure & Asset Documentation. Contractor will create documentation
of the unique software and hardware configurations of the District's GIS assets. The GIS
assets anticipated to be included are the ArcGIS Enterprise software stack (ArcGIS
Server, ArcGIS Portal, ArcGIS Data Store, Web Adapters, and Enterprise Geodatabase),
and the virtual machines this stack is implemented on, including the ArcGIS Database
Server (Bender) and the ArcGIS Application Server (gisapp 17). In addition to
documenting the software installation and configuration, Contractor will document the
GIS services implemented on the system. These are anticipated to include:
• Web Mapping Services
• Web Maps
• Web Apps
Finally, Contractor will document the security configuration of the ArcGIS Enterprise
software stack, to include user stores, groups, and user privilege management schemes.
-56-
Task 2. G/S Editing and Data Model Maintenance
Contractor will assist District staff with GIS editing tasks, and will make modifications
and updates to the District's GIS database structure as necessary as directed by the
District GIS Specialist or Principal Engineer. Anticipated activities include:
2.1 On-call GIS data editing. Contractor will provide on-call GIS editing services as
requested by the GIS Specialist and/or the Principal Engineer.
2.2 Map book production support. Contractor will train and assist the new GIS Specialist
with annual production of the PDF-format map books for both the water and sewer
collection system. The intent of this task is to familiarize the GIS Specialist with the
workflow to product the annual map books documents, as well as the workflow for
periodic updates throughout the year.
2.3 El Dorado County parcel updates. Assist the District during the annual update of the
El Dorado County parcel base layer.
2.4 Minor Data Model modifications. Make modifications to the Water/Wastewater
and/or Treatment Plant GIS data structures as requested by the District. Examples of
minor modifications that may be requested include creating a new FeatureClass, adding
values to a FeatureClass Domain, adding/modifying FeatureClass subtypes, etc.
2.5 Custom tool maintenance and minor modifications. Maintain and/or modify the
District's custom geoprocessing tools as requested. These tools are used for integration
with the Maintenance Connection CMMS, the Springbrook Customer Billing system, and
other District systems. The tools are developed using the Python language and the
ArcGIS geoprocessing site package, as well as the ArcGIS Model Builder environment.
2.6 Network Editing and Attribute Assistant tools configuration and support. The
Infrastructure Network Editing tools are a set of ArcGIS editing workflows, tools and
toolbars for maintaining water and sewer utility data. The tools are configured through a
set of geodatabase tables, and through a set of xml configuration files. The contractor will
assist the District in managing the configuration of the Infrastructure Network Editing
tool, at the requested of the GIS Specialist or Principal Engineer.
2. 7 Plant GIS Updates. Contractor will review the treatment plan GIS layers and will
make edits to those layers to bring them up-to-date. Contractor will work with the
Principal Engineer to identify documentation of the changes to the plant since the plant
GIS was last updated, and will use this documentation to update the appropriate GIS
layers. Also, the plant GIS communication layers are not currently populated with data,
and the Contractor will populate these layers from appropriate data sources.
2.8 Add communications layers to GIS. Contractor will add layers to the GIS
geodatabase to store communication facilities, including wired and wireless
communications. These layers will be incorporated into the database schema, and will be
populated with data as provided by the District. These layers will allow the creation of
hard-copy and web-based maps of the District communication control systems.
-57-
Task 3. Web GIS Support
3.1 ArcGIS Portal and ArcGIS Online administration support. Assist the District with
system administration of the ArcGIS portal and ArcGIS online implementations. This
may include typical system administration tasks such as adding/removing system users,
configuring user groups, setting user/ group permissions, system performance
monitoring/tuning, software updates/patches, and other tasks necessary for the smooth
and efficient performance of the ArcGIS Portal and ArcGIS Online implementations.
3.2 ArcGIS Online & District server system security administration/configuration.
Contract will assist the District IS personnel in administering the security configuration
on both the internal ArcGIS Enterprise system as well as the District's ArcGIS Online
organizational account. Anticipated tasks include management of user groups and their
permissions; providing appropriate user access to the system; configuring and managing
the ArcGIS Enterprise and ArcGIS Online user and group data stores; troubleshooting
system access issues; and configuring access to new apps and/or mapping services.
3.3 Web App maintenance an d updates . Contractor will provide support for the District's
current web mapping applications. These applications include Water and Sewer system
viewer apps; the Water, Sewer, and Inspector Redline apps; and the Water Leak
Reporting app, Anticipated activities include general troubleshooting, configuration, and
updates and requested.
3.4 Water Shutdown App Development (Public Facing). Contractor will develop an
public-facing web map/app for communicating anticipated and current water shutdown
events. The app will allow for updates by district personnel, and will display both a list of
events, as well as a map showing the aerial extent of the shutdown effects. The web
map/app will be developed in coordination with the District GIS Specialist or Principal
Engineer
3.5 CIP Web Map Development (Publ ic Facing). Contractor will continue to develop a
web map/app for viewing projects in the District's Capital Improvement Program. This
web map/app will display both a listing of the projects, and the areas affected by project
activities. Additionally, each CIP project in the map will have attached documents for
download, such as the project summary documents, photographs, etc. The web map/app
will be updatable by district personnel, and Contractor will provide training in the use of
the update capabilities. It is anticipated this web map/app will be first implemented for
internal use by District personnel, and after refinement, will be places on a public-facing
server for access from the District's web page.
3.6 Leak status Dashboard development (Management reporting). Contractor will prepare
an ArcGIS Operations Dashboard to display information from the leak layer in the GIS.
This leak layer will be populated from both the District's Leak Reporing App, as well as
leak information from the Maintenance Connection asset management system. The
dashboard will be available to internal users through a web browser interface.
3.7 Work Order status D ashboard development (Management reporting -tentative).
NOTE: Labor hours and costs for this task are not included in the attached cost proposal.
-58-
If time and budget permit, this task will be added to the scope of this task order at a later
time, as directed by the Principal Engineer.
Contractor will prepare an ArcGIS Operations Dashboard to display the status of open
Work Orders across the District. It is anticipated that this task will include developing a
back-end interface to retrieve open work orders from the Maintenance Connection system
associated with GIS features, and display them with various aggregate summaries in the
ArcGIS Operations Dashboard. The specific elements of the Dashboard will be selected
and developed in coordination with the Principal Engineer.
3.8 Meter Project status website development (Public Facing). NOTE: Labor hours and
costs for this task are not included in the attached cost proposal. If time and budget
permit, this task will be added to the scope of this task order at a later time, as directed by
the Principal Engineer.
Contractor will develop a web map/app for displaying the status of the Meter
Replacement project. It is anticipated that this map will depict areas for future meter
replacement work and when it is expected that work will take place. The web map/app
will be updatable by district personnel, and Contractor will provide training in the use of
the update capabilities. The website will first be developed and deployed for internal use,
and after refinements, will be implemented on an internet-facing web server for public
access.
3.9 SCADA Webapp/Dashboard Devel6pment. NOTE: Labor hours and costs for this
task are not included in the attached cost proposal. If time and budget permits, this task
will be added to the scope of this task order at a later time, as directed by the Principal
Engineer.
Contractor will prepare and ArcGIS Operations Dashboard or web app to display various
SCADA information across the District. It is anticipated that this task will include
developing a back-end interface to retrieve data from the SCADA system that is
associated with GIS features, and then display them the ArcGIS Operations Dashboard or
on a web map. Anticipated SCAD A information to be displayed may include tank levels,
pump status (on/off), or system pressures. The specific elements of the Dashboard or web
map will be selected and developed in coordination with the Principal Engineer
Task 4. General GPS Support
Contractor will assist District staff with their GPS survey program. The District currently
uses two Trimble GeoExplorer 3000, two GeoExplorer 6000 units with external antennas
and other peripherals, as well as a Yuma 2 handheld tablet. The District also uses the
Trimble ArcGIS extensions for GPS data management and processing. Anticipated
activities include:
3.1 Trimble RI GPS Configuration Support. Contractor will provide configuration and
setup support for the District's Trimble Rl GPS receiver. This will include setup of data
collection applications on Android tables (e.g. Collector for ArcGIS) and configuration of
wireless communications between the Rl and the tablets. Additionally, feature services
may be setup for synchronization of the collected data back to the District's enterprise
-59-
geodatabase. All configuration activies under this task will be coordinated with the GIS
Specialist, the Principal Engineer, or the IS Manger.
3.4 On-call GPS technical support. Services as requested by the GIS Specialist or
Principal Engineer. These activities may be accomplished over the phone on on-site as
requested, and may include configuration of the units, troubleshooting the GPS data
workflow, modification of the workflow, training of GPS users, or other OPS-specific
tasks.
3.5 Yuma 2 Setup and Configuration. Contractor will work with the GIS Specialist and
the District Hydrologist to configure the Yuma 2 tablet computer for support of various
field projects. This may include installation of software on the tablet computer,
configuration of the software and network connections, and development of a workflow
to effectively move data from the office to the field and back again.
Task 4. Springbrook Support
The GIS is loosely integrated with the District's Springbrook customer billing system
through several geoprocessing scripts, which extract data from Springbrook and make it
available to GIS and GPS users. This task provides for continuing maintenance and
updates of those geoprocessing scripts, as well as enhancements to their functionality.
4.1 On-call integration support. Services as requested by the GIS Specialist or Principal
Engineer. These activities may be accomplished over the phone on on-site as requested,
and may include script updates or modifications, assistance with running of the scripts,
troubleshooting of script errors, updating the scripts for changes in the Springbrook
system, etc.
Task 5. Maintenance Connection Support
Contractor will assist the District with the maintenance and enhancement of systems used
to integrate the GIS with the Maintenance Connection computerized maintenance
management system (CMMS).
5.1 On-call integration support. Services as requested by the GIS Specialist and CMMS
Manager. These activities may be accomplished over the phone on on-site as requested,
and may include consulting on system integration issues, adjustment to system
integration tools and scripts, assistance in periodic GIS-CMMS exports, and other
integration tasks.
5.2 Setup sync with map services in ArcGIS Server. The district currently uses custom
scripts to export data from the GIS and synchronize it with the Maintenance Connection
asset management system. Contractor will research ways to directly sync the GIS with
Maintenance Connection without the use of custom scripts. It is anticipated this will
include communication/coordination with Maintenance Connection technical support
personnel, as well as configuration within the Maintenance Connection system to setup
the synchronization capabilities.
-60-
Task 6. Modeling Supporl
Contractor will assist the District with GIS-specific issues involved in system hydraulic
modeling activities.
6.1 On-call integration su pport. Services as requested by the GIS Specialist or Principal
Engineer. These activities may be accomplished over the phone on on-site as requested.
Activities may include consulting on system integration issues and interface with the
consultant creating or updating the hydraulic model.
-61-
STPUD FY 17-18 GIS Support ServicesCost and Labor Estimate, 21 July 2017TasksTask Total LaborOther Direct CostsProgrammer/AnalystGIS/Database ArchitectGIS AnalystProgrammer/AnalystGIS/Database ArchitectGIS AnalystNotes1. GIS Support1.1 On-call technical support & training$5,520.00 $5,520.00 $0.00 $5,520.00 $0.00 48.04 hr/mo1.2 GeoDatabase Server administration supoprt$1,610.00 $1,610.00 $0.00 $1,610.00 $0.00 14.01.5 hr/mo1.3 ArcGIS 3rd-Party extension periodic upgrades$460.00 $460.00 $0.00 $460.00 $0.00 4.01.4 ArcGIS update support$1,840.00 $1,840.00 $0.00 $1,840.00 $0.00 16.01.5 GIS technician support/training$9,200.00 $9,200.00 $0.00 $9,200.00 $0.00 80.0Include whatever hours you think are necessary here.1.6 GIS transition support$6,680.00 $6,680.00 $0.00 $920.00 $5,760.00 8.0 64.08 hrs/week, 2 months estimated1.7 CCTV/GraniteNet integration support$3,540.00 $3,540.00 $0.00 $1,380.00 $2,160.00 12.0 24.01.8 Condition assessment parameters integration$3,280.00 $3,280.00 $0.00 $1,840.00 $1,440.00 16.0 16.01.9 IT GIS infrastructure & asset documentation$920.00 $920.00 $0.00 $920.00 $0.00 8.02. GIS Editing & Data Model Maintenance2.1 On-call GIS data editing support$1,080.00 $1,080.00 $0.00 $0.00 $1,080.00 12.01 hr/mo - Hours flexible2.2 Map Book production support$1,640.00 $1,640.00 $0.00 $920.00 $720.00 8.0 8.0Train new GIS tech2.3 ElDorado County Parcel Updates$820.00 $820.00 $0.00 $460.00 $360.00 4.0 4.0Train new GIS tech2.4 Minor Data Model Modifications$1,840.00 $1,840.00 $0.00 $1,840.00 $0.00 16.0Hours flexible2.5 Custom tool maintenance & minor modifications$920.00 $920.00 $0.00 $920.00 $0.00 8.0Hours flexible2.6 Network Editing/Attribute Assistant tools configuration & support$2,360.00 $2,360.00 $0.00 $920.00 $1,440.00 8.0 16.0Attribute assistant configuration as requested. (auto-populate fields, etc.)2.7 Plant GIS Updates$2,360.00 $2,360.00 $0.00 $920.00 $1,440.00 8.0 16.0Hours flexible2.8 Add Communication Layers to GIS$1,180.00 $1,180.00 $0.00 $460.00 $720.00 4.0 8.03. Web GIS Support3.1 ArcGIS Portal/ArcGIS Online administration support$9,660.00 $9,660.00 $0.00 $9,660.00 $0.00 84.07 hr/month (based on FY16-17)3.2 ArcGIS Online & District server system security administration/configuration$920.00 $920.00 $0.00 $920.00 $0.00 8.0SSL and/or Active Driectory security support3.3 Web App maintenance and updates$9,840.00 $9,840.00 $0.00 $5,520.00 $4,320.00 48.0 48.08 hr/mo (Existing web apps, based on FY16-17)3.4 Water Shutdown App Development (Public Facing)$2,300.00 $2,300.00 $0.00 $2,300.00 $0.00 20.03.5 CIP Web Map Development (Public Facing)$1,820.00 $1,820.00 $0.00 $920.00 $900.00 8.0 10.01/2 done already3.6 Leak status Dashboard development (Management reporting)$4,180.00 $4,180.00 $1,160.00 $2,300.00 $720.00 8.0 20.0 8.0Develop real-time leak status web page3.7 Work Order status Dashboard development (Management reporting)$0.00 $0.00 $0.00 $0.00 $0.00 8.0 20.0 8.0Develop real-time work order status web page3.8 Meter Project status website development (Public Facing)$0.00 $0.00 $0.00 $0.00 $0.00 16.0 24.03.9 SCADA Webapp/Dashboard Development$0.00 $0.00 $0.00 $0.00 $0.00 8.0 20.0 8.0Pump & tank level status (possibly)3.10 CCTV/GraniteNet web viewer$2,100.00 $2,100.00 $0.00 $1,380.00 $720.00 12.0 8.0ote t a y adapted o e ehttp://solutions.arcgis.com/utilities/water/help/cctv-3.11 Plant GIS Viewer$920.00 $920.00 $0.00 $920.00 $0.00 8.03.12 Sewer Condition info viewer$4,440.00 $4,440.00 $1,160.00 $1,840.00 $1,440.00 8.0 16.0 16.0Rough estimate - to include condition score visualization3.13 Sewer Inspection form/app$3,280.00 $3,280.00 $0.00 $1,840.00 $1,440.00 16.0 16.0http://solutions.arcgis.com/utilities/water/help/manhole-4.General GPS Support4.1 Trimble R1 GPS Configuration Support$2,760.00 $2,760.00 $0.00 $2,760.00 $0.00 24.0Configure for up to 4 surveys, 6 hr/survey4.2 On-call technical support$920.00 $920.00 $0.00 $920.00 $0.00 8.0Based on FY16-174.3 Yuma 2 Support (For Ivo)$1,840.00 $1,840.00 $0.00 $1,840.00 $0.00 16.0Based on FY16-175. Springbrook Support5.1 On-call integration support$4,140.00 $4,140.00 $0.00 $4,140.00 $0.00 36.03 hr/moLabor Costs Labor Hours
TasksTask Total LaborOther Direct CostsProgrammer/AnalystGIS/Database ArchitectGIS AnalystProgrammer/AnalystGIS/Database ArchitectGIS AnalystNotesLabor Costs Labor Hours6. Maintenance Connection Support6.1 On-call integration support$1,380.00 $1,380.00 $0.00 $1,380.00 $0.00 12.01 hr/mo, Based on FY16-176.2 Setup sync with Map Services in ArcGIS Server$2,300.00 $2,300.00 $0.00 $2,300.00 $0.00 20.0Revisit with MC, this could eliminate the custom MC export scripts8. Modeling support8.1 On-call consultant coordination$2,760.00 $2,760.00 $0.00 $2,760.00 $0.00 24.0Hours flexible -include whatever hours you think are necessary here.Totals$100,810.00$100,810.00$0.00$2,320.00$73,830.00$24,660.0048.00706.00290.00BUDGET TOTAL:$100,810.00
PAYMENT OF CLAIMS
FOR APPROVAL
August 3, 2017
Payroll 7 /18/2017
Total Payroll
ADP & Insight eTools
AFLAC/WageWorks claims and fees
BBVA Compass Bank
BHFS legal services
CDS -health care payments
Total Vendor EFT
Accounts Payable Checks-Sewer Fund
Accounts Payable Checks-Water Fund
Total Accounts Payable
Grand Total
Payro ll EFTs & Chec ks
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
CHK
CHK
CA Employment Taxes & W/H
Federal Employment Taxes & W/H
CalPERS Contributions
Empower Retirement-Deferred Comp
Stationary Engineers Union Dues
CDHP Health Savings (HSA)
Retirement Health Savings
United Way Contributions
Employee Direct Deposits
Employee Garnishments
Employee Paychecks
Total
65
7/18/2017
20,945.24
114,059.24
0.00
18,421 .98
2,643 .24
1,233.09
0.00
181.00
255,717.23
1, 104.45
2,871.04
417,176.51
417 , 176.51
417,176.51
2,700.89
1,588.63
0.00
29,970.00
2,286.40
36,545.92
717,722.49
732,839.08
1,450,561.57
1,904,284.00
PAYMENT OF CLAIMS
Vendor Name Oeoartment I Proj Name Description Acct# I Proj Code Amount Check Num ~
ACWA HUMAN RESOURCES ADS/LGL NOTICES 1022 -4930 225 .00
ACWA HUMAN RESOURCES ADS /LGL NOTICES 2022 -4930 225 .00
Check Total: 450 .00 AP-00096391 MW
ADP SCREENING/SELECTION SERV HUMAN RESOURCES PERSONNEL EXPENS 1022 -6670 18 .10
ADP SCREENING/SELECTION SERV HUMAN RESOURCES PERSONNEL EXPENS 2022 -6670 18.09
Check Total : 36 .19 AP-00096392 MW
AIRGAS USA LLC GEN &ADMIN SMALL TOOLS INV 1000 -0423 69.67
Check Total : 69.6 7 AP-00096393 MW
ALPEN SIERRA COFFEE GEN &ADMIN OFC SUPPLY ISSUE 1000 -6081 131 .25
Check Total: 131.25 AP -00096394 MW
AMERIPRIDE UNIFORM SERVICES GEN &ADMIN UNIFORM PAYABLE 1000 -2516 599.70
Check Total: 599.70 AP-00096395 MW
ARETE SYSTEMS ENGINEERING -GIS SFTWR DEV CONTRACT SERV ICE 1029 -4405 -GISSFT 5 ,074.37
ARETE SYSTEMS ENGINEERING -GIS SFTWR DEV CONTRACT SERVICE 2029 -4405 -GISSFT 5 ,074 .38
Check Total: 10,148.75 AP -00096396 MW
O'I
°'AT&T/CALNET 3 GEN &ADMIN TELEPHONE 1000 -6310 19.77
AT&T/CALNET 3 PUMPS TELEPHONE 1002 -6310 61 .74
AT&T/CALNET 3 OPERATIONS TELEPHONE 1006 -6310 36 .12
AT&TICALNET 3 GEN &ADMIN TELEPHONE 2000 -6310 19.77
AT&T/CALNET 3 PUMPS TELEPHONE 2002 -6310 23.67
Check Total: 161.07 AP-00096397 MW
BAY AREA COATING CONSULTANTS ENGINEERING -PR CLARIF 1 RHB PC1 REHAB 1029 -7023-PC1RHB 1,380 .00
BAY AREA COATING CONSULTANTS ENGINEERING -AERATION BASIN 2 AB2 REHAB 1029 -7024 -AB2RHB 1,380.00
Check Total: 2 760.00 AP-00096398 MW
BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 1022 -4405 116.00
BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 2022 -4405 116 .00
Check Total : 232 .00 AP-00 096399 MW
BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006 -6652 2,792.30
Check Total: 2 792.30 AP-000 96400 MW
BING MATER IALS UNDERGROUND REP PIPE/CVRS/MHLS 2001 -6052 1,449 .96
Check Total : 1 449.96 AP-0009640 I MW
Use r : THERESA -Theresa Sherman Page: Current Date: 07 /26 /2 017
Report: BK: Paym ent of Claims Report (With RV) V2 <1.03> Current Time: 17:47 :3 3
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code Amount Check Num ~
BLUE RIBBON TEMP PERSONNEL PUMPS CONTRACT SERVICE 1002 -4405 402.60
BLUE RIBBON TEMP PERSONNEL LABORATORY CONTRACT SERVICE 1007 -4405 817.15
BLUE RIBBON TEMP PERSONNEL ENGINEERING CONTRACT SERVICE 1029 -4405 1,432 .96
BLUE RIBBON TEMP PERSONNEL ENGINEERING -2017 LG WTR MTRS 17 HYO MTR REP 1029 -8860 -17W002 1,163.48
BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 1037 -4405 656.88
BLUE RIBBON TEMP PERSONNEL FINANCE CONTRACT SERVICE 1039 -4405 58 .68
BLUE RIBBON TEMP PERSONNEL PUMPS CONTRACT SERVICE 2002 -4405 402.60
BLUE RIBBON TEMP PERSONNEL LABORATORY CONTRACT SERVICE 2007 -4405 817.15
BLUE RIBBON TEMP PERSONNEL ENGINEERING CONTRACT SERVICE 2029 -4405 213.88
BLUE RIBBON TEMP PERSONNEL INFORMATION TECH CONTRACT SERVICE 2037 -4405 656.88
BLUE RIBBON TEMP PERSONNEL FINANCE -GRDWTR AGENCY CONTRACT SERVICE 2039 -4405 -15W005 84.76
BLUE RIBBON TEMP PERSONNEL FINANCE CONTRACT SERVICE 2039 -4405 58.68
BLUE RIBBON TEMP PERSONNEL FINANCE -FIRE 15 GR ADMN CONTRACT SERVICE 2039 -4405 -SMOKY7 78 .24
BLUE RIBBON TEMP PERSONNEL FINANCE -TAH SIERRA IRWMP CONTRACT SERVICE 2039 -4405 -TSIRWM 52.16
Check Total: 6 896.10 AP-0009640 2 MW
BSK ASSOCIATES LABORATORY MONITORING 2007 -6110 2,808.00
"' Check Total: 2,808.00 AP-000 96403 MW .....i
BUROLA-MCSOREL Y, GLORIA CUSTOMER SERVICE -WTR CONS PROG WTR CONS EXPENSE 2038 -6660 -WCPROG 81.84
Check Total: 81.84 AP-00096404 MW
CALIF DEPT OF CONSUMER AFFAIR ENGINEERING DUES/MEMB/CERT 2029 -6250 337 .50
Check Total: 337.50 AP-00096405 MW
CALIF DEPT OF HOUSING GEN &ADMIN SUPPLIES 1000 -6520 14.50
CALIF DEPT OF HOUSING GEN &ADMIN SUPPLIES 2000 -6520 14.50
Check Total : 29.00 AP-00096406 MW
CDW-G CORP PUMPS RPR/MNTC WTR TKS 2002 -6054 108.09
Check Total: 108.09 AP-000 96 407 MW
CHUNG , JAY CUSTOMER SERVICE -WTR CONS PROG WTR CONS EXPENSE 2038 -6660 -WCPROG 200.00
Check Total: 200.00 AP-00096408 MW
CITY OF SOUTH LAKE TAHOE ENGINEERING REGL TRY OP PRMTS 2029 -6650 621 .00
Check Total: 621.00 AP-00096409 MW
CRYSTAL DAIRY FOODS UNDERGROUND REP SAFETY/EQUIP/PHY 1001 -6075 35 .00
Check Total: 35 .00 AP-0009 6410 MW
User: THERESA -Th eresa Sherman Page: 2 Current Date: 07 /26 /2017
Report: BK: Payment of Claims Report (With RV) V2 <l.03> Current Time: 17:47 :33
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code Amount Check Nyrn ~
CWEA UNDERGROUND REP DUES/MEMB/CERT 1001 -6250 455.00
Check Total: 455 .00 AP-000964 I I MW
DIV HOME CENTER PUMPS SMALL TOOLS 1002 -6073 16.97
DIV HOME CENTER ELECTRICAL SHOP BUILDINGS 1003-6041 29.00
DIV HOME CENTER ELECTRICAL SHOP PUMP STATIONS 1003 -6051 13 .53
DIV HOME CENTER UNDERGROUND REP SMALL TOOLS 2001 -6073 23.73
DIV HOME CENTER PUMPS SMALL TOOLS 2002 -6073 16.96
Check Total: 100.19 AP-00096412 M W
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038 -6520 8.00
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038 -6520 8.00
Check Total: 16 .00 AP-000964 I 3 MW
ETS LABORATORY MONITORING 1007-6110 850.50
Check Total: 850.50 AP-00096414 MW
EZKEM LABORATORY LAB SUPPLIES 1007 -4760 33.00
EZKEM LABORATORY LAB SUPPLIES 2007 -4760 33.00
Check Total: 66.00 AP-00096415 MW
°' 00 FARR CONSTRUCTION GEN & ADMIN -AERATION BASIN 2 CONST RETAINAGE 1000 -2605 -AB2RHB -5,619.08
FARR CONSTRUCTION GEN & ADMIN -PR CLARIF 1 RHB CONST RETAINAGE 1000-2605-PC1RHB -21,391.72
FARR CONSTRUCTION ENGINEERING -PR CLARIF 1 RHB PC1 REHAB 1029 -7023 -PC1 RHB 213,917.19
FARR CONSTRUCTION ENGINEERING -AERATION BASIN 2 AB2 REHAB 1029 -7024 -AB2RHB 56,190.79
Check Total: 243,Q97.18 AP-00096416 MW
FE DEX LABORATORY POSTAGE EXPENSES 1007 -4810 8.65
FE DEX LABORATORY POSTAGE EXPENSES 2007 -4810 77.49
Check Total: 86.14 AP-000964 I 7 MW
FERGUSON ENTERPRISES INC CUSTOMER SERVICE WATER METERS/PAR 2038-6045 1,185.00
Check Total: 1 185.00 AP-000964 l 8 MW
FLYERS ENERGY LLC GEN &ADMIN GASOLINE INV 1000 -0415 9,729.38
FLYERS ENERGY LLC GEN &ADMIN DIESEL INVENTORY 1000 -0416 9 ,502.48
FLYERS ENERGY LLC WATER REUSE OIL & LUBE 1028 -4630 857.91
Check Total: 2Q,089.77 AP-000964 I 9 MW
GARON, KIM FINANCE TRAVEL/MEETINGS 1039 -6200 53.45
GARON, KIM FINANCE TRAVEL/MEETINGS 2039-6200 53.44
User: THERESA -Theresa Sherman Page: 3 Current Date: 07 /26/2017
Report: BK: Payment of Claims Report {With RV) V2 <1.03 > Current Time: 17 :47:33
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code A!n.Q!!nt Check Num ~
Check Total : 106.89 AP-00096420 MW
GFS CHEMICALS INC LABORATORY LAB SUPPLIES 1007 -4760 131 .92
GFS CHEMICALS INC LABORATORY LAB SUPPLIES 2007 -4760 131 .90
Check Total: 263.82 AP-0009642 I MW
GRAINGER ELECTRICAL SHOP BUILDINGS 1003 -6041 391 .79
Check Total: 391.79 AP-00096422 MW
GRANITE CONSTRUCTION CO UNDERGROUND REP PIPE/CVRS/MHLS 2001 -6052 1,531.44
Check Total: 1,[231 .44 AP-00096423 MW
HADRONEX INC UNDERGROUND REP PIPE/CVRS/MHLS 1001 -6052 13,468.00
Check Total: 13,468 .00 AP-00096424 MW
INFOSEND INC CUSTOMER SERVICE SERVICE CONTRACT 1038 -6030 253.72
INFOSEND INC CUSTOMER SERVICE SERVICE CONTRACT 2038 -6030 253 .72
Check Total: 507.44 AP-00096425 MW
INTEGRITY LOCKSMITH WATER REUSE GROUNDS & MNTC 1028 -6042 26.67
INTEGRITY LOCKSMITH HEAVY MAINTENANC BUILDINGS 2004 -6041 53 .82
Check Total: 80.49 AP-00096426 MW
O'I
l.O
JAMES , GREG UNDERGROUND REP DUES/MEMB/CERT 2001 -6250 90 .00
Check Total: 90.00 AP-00096427 MW
KIMBALL MIDWEST HEAVY MAINT SHOP SUPPLIES 1004 -6071 1,601.75
KIMBALL MIDWEST EQUIPMENT REP SHOP SUPPLIES 1005 -6071 82.72
KIMBALL MIDWEST EQUIPMENT REPAIR SHOP SUPPLIES 2005 -6071 82.72
Check Total: 1 767.19 AP-00096428 MW
LIBERTY UTILITIES GEN &ADMIN ELECTRICITY 1000 -6330 77,638.39
LIBERTY UTILITIES GEN &ADMIN ELECTRICITY 2000-6330 35,400 .08
Check Total: 113038.47 AP-00096429 MW
LILL Y'S TIRE SERVICE INC EQUIPMENT REP AUTOMOTIVE 1005-6011 1,304.31
LILL Y'S TIRE SERVICE INC EQUIPMENT REPAIR AUTOMOTIVE 2005 -6011 42.50
Check Total: 1 346 .81 AP-00096430 MW
MAXHIMER, MARGIE & JOHN ENGINEERING -2017 METERS PH3 METERS PH 3 2029 -8760 -16W003 6,442.75
Check Total: 6 442.75 AP-0009643 I MW
MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 1002 -6071 94.81
User: THERESA -Theresa Shennan Page: 4 Current Date: 07 /26/2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 17 :47:33
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Pro! Code Amount C!Jeck ~!.!ID ~
MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 1002 -6073 128 .01
MC MASTER CARR SUPPLY CO PUMPS RPR/MNTC WTR TKS 2002 -6054 41 .92
MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 2002 -6071 94 .78
MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 2002 -6073 127 .97
Check Total: 487 .49 AP-00096432 MW
MME MUNICIPAL MAINTENANCE UNDERGROUND REP PIPE/CVRSIMHLS 1001 -6052 471 .66
Check Total : 47 1.66 AP-00096433 MW
MORE SR, ROBERT GEN &ADMIN UB SUSPENSE 1000 -2002 232.00
Check Total: 232 .00 AP-00096434 MW
MOTION INDUSTRIES INC HEAVY MAINT BIOSOL EQUP/BLDG 1004 -6653 709 .21
Check Total: 709 .21 AP-00096435 MW
NORTHWEST HYD CONSULT INC ENGINEERING -TALLAC SWR XNG TAL CRK SW CRSNG 1029 -7014 -TLCXNG 1,010 .13
Check Total: 1 010 .13 AP-00096436 MW
O'REILLY AUTO PARTS EQUIPMENT REP AUTOMOTIVE 1005-6011 70 .81
O'REILLY AUTO PARTS EQUIPMENT REPAIR AUTOMOTIVE 2005 -6011 73 .51
Check Total: 144 .32 AP-00096437 MW
....J
o PC MALL GOV INC INFORMATION TECH CMPTR PURCHASES 1037 -4845 2,851.63
PC MALL GOV INC INFORMATION TECH SERVICE CONTRACT 1037 -6030 1,416 .00
PC MALL GOV INC INFORMATION TECH VIRTUAL HOST 1037 -8632 -471 .95
PC MALL GOV INC INFORMATION TECH VIRTUAL SERVER 1037 -8732 -471 .94
PC MALL GOV INC INFORMATION TECH CMPTR PURCHASES 2037 -4845 2,851.65
PC MALL GOV INC INFORMATION TECH SERVICE CONTRACT 2037 -6030 1 ,4 16.00
Check Total: 7 591.39 AP-00096438 MW
POOLE , KELLY ROSS GEN &ADMIN UB SUSPENSE 1000 -2002 37 .25
POOLE, KELLY ROSS GEN &ADMlN UB SUSPENSE 2000 -2002 49 .25
Check Total: 86 .50 AP-00096439 MW
PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004 -6071 70.56
PRAXAIR 174 UNDERGROUND REP PlPE/CVRS/MHLS 2001 -6052 62 .33
Check Total : 1~2 .89 AP -0009 6440 MW
QUALITY CTRL SVCS PORTLAND LABORATORY SERVICE CONTRACT 1007 -6030 307 .50
QUALITY CTRL SVCS PORTLAND LABORATORY SERVICE CONTRACT 2007 -6030 307 .50
User: THERESA -Theresa Sherman Page : 5 Current Date: 07/26/201 7
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 17:47 :33
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code Amount Check Num ~
Check Total: 615 .00 AP-0009644 l MW
ROBERT DYKES OD, DR UNDERGROUND REP SAFETY/EQUIP/PHY 2001 -6075 355.00
Check Total: 355 .00 AP-00096442 MW
SIANO, CHRIS OPERATIONS TRAVEUMEETINGS 1006 -6200 201 .00
Check Total: 201.00 AP-00096443 MW
SIERRA ECOTONE SOLUTIONS ENGINEERING -2017 HYDRNT-SIER 2017 HYDRNTS 4" 2029 -7029 -17W001 1,771.60
Check Total: 1,Z71 .60 AP-00096444 MW
SIERRA NEVADA CONSTRUCTION GEN & ADMIN -WTRLN PONDEROSA CONST RETAINAGE 2000 -2605-15W010 -4,530 .69
SIERRA NEVADA CONSTRUCTION ENGINEERING -WTRLN PONDEROSA WTRLN, PONDEROSA 2029-7019 -15W010 90 ,613 .75
Check Total: !.l6,08~.06 AP-00096445 MW
SONSRAY MACHINERY LLC EQUIPMENT REP AUTOMOTIVE 1005 -6011 392 .44
Check Total: 392.44 AP-00096446 MW
SOUTHWEST GAS GEN &ADMIN NATURAL GAS 1000 -6350 33.00
SOUTHWEST GAS GEN & ADMIN NATURAL GAS 2000 -6350 34.00
Check Total: 67.00 AP-00096447 MW
-...J STEEL-TOE-SHOES.COM UNDERGROUND REP SAFETY/EQUIP/PHY 1001 -6075 179.95
r'
STEEL-TOE-SHOES.COM ELECTRICAL SHOP SAFETY/EQUIP/PHY 1003 -6075 67.48
STEEL-TOE-SHOES.COM ELECTRICAL SHOP SAFETY/EQUIP/PHY 2003 -6075 67.47
Check Total: 314.90 AP-00096448 MW
SWRCB ENGINEERING DUES/ME MB/CERT 2029 -6250 60.00
Check Total: 60 .00 AP-00096449 MW
TAHOE MOUNTAIN NEWS PUBLIC OUTREACH -PR EXP-EXTERNAL PUB RELATIONS 1027 -6620 -PREEXT 85.00
TAHOE MOUNTAIN NEWS PUBLIC OUTREACH -PR EXP-EXTERNAL PUB RELATIONS 2027 -6620 -PREEXT 85.00
Check Total: 170 .00 AP-00096450 MW
TAHOE PRINTING OPERATIONS OFFICE SUPPLIES 1006-4820 23.44
TAHOE PRINTING WATER REUSE OFFICE SUPPLIES 1028 -4820 46 .88
TAHOE PRINTING ENGINEERING OFFICE SUPPLIES 1029 -4820 11.72
TAHOE PRINTING CUSTOMER SERVICE OFFICE SUPPLIES 1038 -4820 38.25
TAHOE PRINTING UNDERGROUND REP OFFICE SUPPLIES 2001 -4820 23.44
TAHOE PRINTING ENGINEERING OFFICE SUPPLIES 2029 -4820 11 .71
TAHOE PRINTING CUSTOMER SERVICE OFFICE SUPPLIES 2038 -4820 38.24
User: THERESA -Theresa Sherman Page: 6 Current Date: 07/26/2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 17:47:33
PAYMENT OF CLAIMS
Vendor Name Department I Proj Name Description Acct# I Proj Code Amount Check Num ~
Check Total: 193.68 AP-0009 6451 MW
TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 1003 -6041 44 .18
TAHOE VALLEY ELECTRIC SUPPLY ENGINEERING -FLL VVS #4 FLL WS#4 1029 -7032 -FLVVS4 387 .04
Check Total: 431.22 AP-00096452 MW
THOMAS HAEN CO INC GEN & ADMIN -LPPS PWR/CTRLS CONST RETAINAGE 1000 -2605 -LPPOWR -7,960.61
THOMAS HAEN CO INC ENGINEERING -DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029 -8161 -DVRllP 171,795 .79
THOMAS HAEN CO INC ENGINEERING -LPPS PWR/CTRLS LPPS PWR/CTR UPG 1029 -8330 -LP PO WR 155,946.41
Chec k Total : 319781 .59 AP-00096453 MW
TYLER TECHNOLOGIES INC FINANCE -ERP REPL PROJECT REPL ERP SYSTEM 1039 -8769 -ERPREP 1,823 .01
Check Total: 1,823.01 AP-00096454 MW
UNDERGROUND SERVICE ALERT CUSTOMER SERVICE SERVICE CONTRACT 1038 -6030 857 .76
UNDERGROUND SERVICE ALERT CUSTOMER SERVICE SERVICE CONTRACT 2038-6030 857.75
Check Total: 1 715.51 AP-00096455 MW
USA BLUE BOOK OPERATIONS LAB SUPPLIES 1006 -4760 511.46
Check Total: 511.46 AP-00096456 MW
-.J VINCIGUERRA CONSTRUCTION GEN & ADMIN -2017 METERS PH3 CONST RETAINAGE 2000 -2605 -16W003 -7 ,557 .50
NVINCIGUERRA CONSTRUCTION ENGINEERING -2017 METERS PH3 METERS PH 3 2029 -8760 -16W003 151,150.00
Check Total: 143,592.50 AP-00096457 MW
WATERSMART SOFWARE INC ENGINEERING -AMI SFTWR/HDWE AMI SFTWR/HDWE 2029 -7028 -16W004 126 ,512 .00
Check Total: 126 512.00 AP-00096458 MW
WECO INDUSTRIES INC ENGINEERING -TK SWRLN SLIPLIN TKEYS SLIPLINING 1029 -7034 -TKSLIP 6,709 .47
Check Total : 6 709.47 AP-00096459 MW
WEDCO INC ELECTRICAL SHOP SECONDARY EQUIP 1003 -6022 73 .36
WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 1003 -6071 110 .68
WEDCO INC ELECTRICAL SHOP SUPPLIES 1003 -6520 93 .73
WEDCO INC ENGINEERING -FLL WS #4 FLL VVS #4 1029 -7032 -FLVVS4 137.42
Check Total: 415.19 AP-0009 646 0 MW
WELCOME'S AUTO BODY & TOWING EQUIPMENT REPAIR AUTOMOTIVE 2005 -6011 1,000.00
Check Total: 1 000.0Q AP-00096461 MW
WESTCOAST ROTOR INC HEAVY MAINT PRIMARY EQUIP 1004 -6021 3,403.80
Check Total : 3.403 .80 AP-0009 6462 MW
User: THERESA -Theresa Sherman Page: 7 Current Date: 07/26/2017
Report: BK: Payment of Claims Report (With RV) V2 <1.03> Current Time: 17 :47:33
PAYMENT OF CLAIMS
Vendor Name Degi!rtment l Proj Name Pescrigtion
WESTERN NEVADA SUPPLY GEN &ADMIN BOXES/LIDS/I NV
WESTERN NEVADA SUPPLY GEN &ADMIN VLVS ELB Ts FLNG
WESTERN NEVADA SUPPLY GEN &ADM\N REP RED\ CLMPS
WESTERN NEVADA SUPPLY GEN & ADM\N SADDLES FTNG INV
WESTERN NEVADA SUPPLY GEN &ADMIN PIPE INVENTORY
WESTERN NEVADA SUPPLY GEN &ADMIN SM BRASS URW
WESTERN NEVADA SUPPLY UNDERGROUND REP PIPE/CVRS/MHLS
WESTERN NEVADA SUPPLY ENGINEERING -2017 METERS PH3 METERS PH 3
WHITE ROCK CONSTRUCTION GEN & ADMIN -2017 HYDRNT-SIER CONST RETAINAGE
WHITE ROCK CONSTRUCTION ENGINEERING -2017 HYDRNT-SIER 2017 HYDRNTS 4"
WILLIAMS INDUSTRIAL SALES CO CUSTOMER SERVICE SHOP SUPPLIES
WILLIAMS INDUSTRIAL SALES CO CUSTOMER SERVICE SHOP SUPPLIES
I
-..J w
I
User: THERESA -Theresa Sherman Page: 8
Report: BK: Payment of Claims Report (With RV) V2 <1.03>
Acct# l eroj Cod!l Amount
2000 -0403 1,871.62
2000 -0404 2 ,261 .39
2000 -0406 111 .64
2000-0407 3,830.89
2000 -0408 336 .19
2000 -0471 972 .98
2001 -6052 984.44
2029 -8760 -16W003 145,081.07
Check Total: 155 450 .22
2000 -2605 -17W001 -8,032.00
2029 -7029 -17W001 160 ,640 .00
Check Total: 152 60~.00
1038 -6071 214 .56
2038 -6071 375.48
Check Total: 590 .04
Grand Total: 1,450,561 .57
Current Date: 07 /2 6/2017
Current Time: 17:47:33
Check Num ~
AP-0009 6463 MW
AP-00096464 MW
AP -0009 64 65 MW
South Tahoe
Public Utility District
-Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-6474• Fax 530 541-0614• www.st:pud.us
BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: August 3, 2017
ITEM -PROJECT NAME: Conference with Legal Counsel -Existing Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Los Angeles County Superior Court, Case No . BC459943, State of Nevada, et
al. v. J-M Manufacturing, et al.
SCHiDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTIO N:
1
p
GENERAL MANAGER: YES tflf/~ NO ____ _
CATEGORY: Water
CHIEF FINANCIAL OFFICER: YES ~ NO ____ _ 1 -15-
South Tahoe
Public Utility District
vc;;r1ca<:;;111v1cir1o1gc;;r
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1275 Meadow Crest Drive• South Lake Tahoe• CA 96150-7401
Phone 530 544-6474 •Fax 530 541-0614 • www.s-tpud.us
BOARD AGENDA ITEM 14b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: August 3, 2017
ITEM -PROJECT NAME: Conference with Legal Counsel -Existing Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54956.9[a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: False Claims Act Case: United States, the States of California, Delaware,
Florida, Nevada, and Tennessee and the Commonwealths bf Massachusetts and
Virginia ex rel . John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics
Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for
the Central District of California.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES l(f/tll NO -----
CHIEF FINANCIAL OFFICER: YES r NO ____ _
-77-