Minutes 07-20-20171950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 20, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Marla Sharp, Tim
Bledsoe, Chris Stanley, Wanda Stanley, Stephen Caswell, Jeff Lee, Phill Torney, Brian Bartlett, Ivo
Bergsohn, John Thiel, Debbie Henderson, Linda Kosciolek, Kyle Schrauben, Shelly Hansen, Heidi
Baugh, Doug Van Gorden
Guests: Robert Spinnato , Tahoe Keys Marina Manager; Tahoe Keys staff; Eric Sapirstein and David
French, ENS Resources Inc.; Eric Shafer
COMMENTS FROM THE AUDIENCE:
Robert Spinnato, Tahoe Keys Marina Manager, addressed the Board concerning water service to the
Tahoe Keys Marina. Several Tahoe Keys staff and residents also addressed the Board. President
Vogelgesang reported that due to the Brown Act, the Board is not able to discuss the issue at this
time.
Wanda Stanley, GIS Specialist and Chief Union Steward, thanked the Board for approving the recent
Stationary Engineers Local 39 Memorandum of Understanding and the harmonious relationship and
mutual respect between the staff, management, Board and the Union. President Voclelgesang
thanked Wanda for all of her years of service to the District.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Volgelgesang announced there is a correction to Consent Item 4d and a revised Salary
Schedule list is provided.
REGULAR BOARD MEETING MINUTES - July 20, 2017 PAGE - 2
CONSENT CALENDAR:
Moved Sheehan Second Wallace Vo el esan Yes Cefalu Absent Jones Yes Sheehan Yes Wallace
Yes to approve the Consent Calendar with corrections.
a. TEMPORARY WATER EFFICIENCY TECHNICIANS
(Shelly Thomsen, Water Conservation Specialist)
Approved contract with Blue Ribbon Personnel Services for two temporary Water Efficiency
Technicians, in the estimated amount of $30,000.
b. WASTE WATER TREATMENT PLANT AERATION BLOWER NO. 1 REPAIR
(Jeff Lee, Manager of Field Operations)
1) Found that an exception to the bidding procedures as outlined in the Purchasing Policy for
special circumstances (due to the impracticality of bidding) exists; and, 2) Authorized contract
with Unico Mechanical Corp. in the amount of $27,964.61, tax included, for repairs and rebuild
of Aeration Blower No.l .
C. TALLAC CREEK SEWER LINE CROSSING
(Ivo Bergsohn, Hydrogeologist)
Authorized District staff to: 1) Accept the Cost Proposal from Northwest Hydraulic Consultants
to provide environmental permitting support services; and, 2) add these services to existing
Purchase Order No. P29488 for the Tallac Creek Sewer Line Crossing Project.
d. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3063-17 which incorporates the Pay Listing by Position for the pay
listing effective June 29, 2017.
e. BOND COUNSEL LEGAL SERVICES
(Paul Hughes, Chief Financial Officer)
Authorized staff to execute an Agreement for Legal Services between the South Tahoe Public
Utility District and Jones Hall, a professional law corporation.
REGULAR BOARD MEETING MINUTES: July 6, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 6, 2017, Minutes
PRESENTATION
Eric Sapirstein, ENS Resources, Inc., gave a PowerPoint presentation with updates including the key
issues that the District will be facing this year: The Federal Agenda, Budget, Infrastructure Policy,
Regulatory Reform and Appointments/Retirements. David French presented on the District priorities:
Fire Partnership, $35 million local water projects, Lake Tahoe Restoration Act, and Forest Health
Legislation.
ITEMS FOR BOARD ACTION
Resolution No. 3064-17 authorizing EI Dorado County to Collect the List of Unpaid, Delinquent
Accounts for Sewer, Water and/or Street Lighting (Tim Bledsoe, Manager of Customer Service and Ryan
Lee, Customer Service Representative) - President Vogel , esang opened the Public Hearing at 3:00
p.m. to receive public comments and protests regarding the list of delinquent accounts.
REGULAR BOARD MEETING MINUTES - July 20, 2017
PAGE - 3
Staff provided an overview of the current list of parcels that are delinquent and will be
submitted for collection to EI Dorado County Tax Accessor's Office with updates. Staff provided
historical information regarding the collections. No comments were received and the Public
Hearing was closed at 3:05 p.m.
Moved Wallace/Second Sheehon/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to 1) approve the list of delinquent accounts; and, 2) adopt Resolution No.
3064-17, authorizing the list of delinquent accounts to be added to the 2017/18 EI Dorado
County Tax Assessor's Roll.
a. Primary Clarifier No. 1 /Aeration Basin No. 2 Rehabilitation Project (Stephen Caswell, Senior Engineer) —
Staff provided details of Change Order No. 1.
Moved Jones/Second Wallace_I Vogelgesang YeslCefalu Absent/Jones Yes/ Sheehan
Yes/Wallace Yes to approve Change Order No. 1 to Farr Construction California, dba Resource
Development Company, in the amount $267,838.45.
b. Big 5 Pump Stations Condition Assessment Project (Stephen Caswell, Senior Engineer) - Staff provided
details regarding the Big 5 Pump Stations Condition Assessment, a map of their locations and
photos of the pump stations.
Moved Jones/Second Sheehan /Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to authorize Task Order No. 9 to Carollo Engineers, Inc., in the amount of
$399,898, for the Big 5 Pump Stations Condition Assessment.
C. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Wallace Vo el esan Yes Cefalu Absent/Jones Yes Sheehan
Yes Wallace Yes to approve Payment of Claims in the amount of $2,951,964.32.
STANDING AND AD-HOC COMMITTEE REPORTS: Director Jones reported on the Operations
Committee Meeting bringing attention to Item 3d Fire Flow and Waterline Replacement Planning
and its importance.
President Voaelaesang reported on the Ad -Hoc City Council meeting that Richard Solbrig and he
attended on Friday, July 14. The City will be making a presentation to the Board on the proposed .5%
City sales tax at the August 3 Board Meeting. Richard Solbrig commented that these meetings are
productive and positive. The next Ad -Hoc City Council Committee meeting is Friday, August 11.
BOARD MEMBER REPORTS:
Director Wallace reported on a fire hydrant issue that was reported to him and District staff has
resolved. Director Wallace further reported that he had been contacted regarding the Tahoe Keys
Marina water shutoff.
Director Jones reported on the Georgetown Divide Public Utility District's situation and provided an
article for Board information.
President Vaaelgesang reported that he attended the Employee Communication Committee
meeting on Wednesday, July 19, and gave an update to District staff regarding Board activities.
REGULAR BOARD MEETING MINUTES -July 20, 2017
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is Wednesday, August 9, 10:00 a.m. at the District.
PAGE - 4
GENERAL MANAGER REPORT:
Richard Soibrig reported on several items:
• Public service announcements and press releases have been sent to local media regarding
scheduled construction for the second Tahoe Keys Project.
• Public Outreach - Shelly Thomsen, Water Conservation Specialist, was introduced and gave
an update of the District's Water Conservation Projects. There is a waiting list of more than 100
on the Turf Buy Back Program. The Water Efficiency Technicians will be making Water Wise
House Calls.
• Richard Solbrig presented President Vogeigesang and Vice President Sheehan with their five-
year service awards and thanked them for their service.
STAFF ATTORNEY REPORTS:
• Staff reported on attending a workshop regarding Assembly Bill 401.
• Staff reported that Richard Solbria signed a letter opposing Assembly Bill 1667 concerning long
term water conservation.
• Staff reported that Fallen Leaf Vacuum Valve Station No. 4 is now Electric Station No. 4. District
staff were thanked and commended for their excellent job performance. Staff will be
discussing relocating the pipe at Fallen Leaf to Vacuum Station No. 3.
• Staff gave a final report on the Tahoe Keys Emergency Project. The Project total was
$382,270.76. The second Tahoe Keys Project has been delayed to start on approximately
August 1. Press releases were provided to the local media and the Tahoe Keys Home Owners
Association emailed notices to the Tahoe Keys homeowners regarding the construction and
partial road closure.
ADJOURNMENT: 4:05 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Marla tharp, Assis nt Cle k of the Board
South Tahoe Public Utility District