Minutes 07-06-2017—yer 1956'
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 6, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Wallace
Absent: Director Sheehan
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Doug Van
Gorden, Julie Ryan, Terry Powers, Bren Hoyle, Nancy Hussmann, Phill Torney, Cliff Bartlett, Jeff Lee,
Chris Skelly, Steve Caswell, Tim Bledsoe, Brent Goligoski, John Thiel
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
CONSENT CALENDAR:
Moved Wallace Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Absent Wallace
Yes to approve the Consent Calendar as presented.
a. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3062-17 to adopt the Statement of Investment Policy (supersedes
Resolution No. 3033-16).
b. COMPUTER EQUIPMENT FOR FISCAL YEAR 2017/201
(Brian Bartlett, Network/Telecom Systems Administrator)
Authorized purchase of computers and equipment budgeted for 2017/18 in the estimated
amount of $56,600.
c. TEMPORARY SURVEY INTERVIEWERS
(Ivo Bergsohn, Hydrogeologist)
Authorized staff to contract with Blue Ribbon Personnel Services for three temporary
employees in the estimated amount of $29,000.
REGULAR BOARD MEETING MINUTES - July 6, 2017 PAGE - 2
d. POSSIBLE CELL TOWER ON ARROWHEAD WATER TANK SITE
(Shannon Cotulla, Assistant General Manager)
Authorized staff to begin discussions with cell tower providers for installing a tower on the
Arrowhead Water Tank site.
e. 300 KW GENERATOR, AL TAHOE PUMP STATION
(Cliff Bartlett, Fleet/Equipment Supervisor)
Authorized staff to: 1) Find that MTU Onsite Generators will be the sole brand for District
generators less than 750 KW; and, 2) Authorized staff to go out to bid for one MTU 300 KW
Generator and new switch gear.
REGULAR BOARD MEETING_ MINUTES: June 15, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved June 15, 2017, Minutes
ITEMS FOR BOARD ACTION
a. Union Memorandum of Understanding Effective June 29, 2017 (Nancy Hussmann, Human Resources
Director) -Staff reported that feedback from the Union regarding the Memorandum of
Understanding (MOU) was positive and the Union vote to approve it was unanimous.
Moved Wallace Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Absent/Wallace Yes to approve Union Memorandum of Understanding for the term of June 29,
2017, through June 23, 2021.
b. Management Staff Memorandum of Understanding Effective June 29, 2017 (Nancy Hussmann,
Human Resources Director) - Staff reported that of the management staff who voted, the vote was
unanimous to accept the MOU. President Vogelgesang reported the Board took these
negotiations very seriously and negotiated the best deal possible on behalf of the rate payers.
Director Wallace added the Board believes the District hires the best staff that do a tremendous
job, which the Board takes pride in and salary negotiations is the most difficult task to balance
at times.
Moved Wallace/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/ Sheehan
Absent(Wallace Yes to approve Management Staff Memorandum of Understanding for the
term of June 29, 2017, through June 23, 2021.
c. 2015 Luther Pass Power and Control Project (Julie Ryan, Principal Engineer) - Staff provided an update
on the project explaining that during the project when the District installed and tested Pump No.
3, staff found that it was drawing high amperage at the motor that was not allowing staff to
proceed with testing. Upon inspection, staff found considerable wear on the pump and after
seeking prices from three different rehabilitation firms, staff received a price from MarTek, who
has been working under Thomas Haen Company. The pump should arrive back at the District
next week fully rehabilitated.
Moved WallacefSecond Cefalu/Vogelgesang Yes/Cefalu YesZJones.Yes/ Sheehan
Absent/Wallace Yes to approve Change Order No. 7 to Thomas Haen Company in the amount
$159,212.11.
REGULAR BOARD MEETING MINUTES - July 6, 2017 PAGE - 3
d. Solar Feasibility Study (Shannon Cotulla, Assistant General Manager) - Staff reported that Sage
Renewables did a presentation at the Association of California Water Agencies (ACWA)
Conference and staff would like to invite them to come in and review a behind the meter solar
system.
Moved Jones/Second Wallace/ Vogelgesong_-Yes/Cefalu Yes/Jones Yes/ Sheehan
Absent/Wallace Yes to approve Task Order No. 1 with Sage Renewables to conduct a solar
feasibility review at the Waste Water Treatment Plant.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Wallace Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Absent/Wallace Yes to approve Payment of Claims in the amount of $2,366,464.63.
STANDING AND AD-HOC COMMITTEE REPORTS:
The next Ad -Hoc City Council Committee meeting is July 14 at 9 a.m. at the District.
BOARD MEMBER REPORTS:
Director Jones provided a report regarding ACWA's Forest Resiliency Committee.
Director Wallace reported that the casinos are not allowing free parking in their lots during weekends
and holidays, which will further impact the community especially through the loop road project.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Wallace reported the July meeting is cancelled. The next meeting is August 9 at 10 a.m. at
the District.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
• Richard SolbriQ has appeared on Lake Tahoe Television several times and will appear again
on Monday, July 10, to talk about the meters and the Tahoe Keys projects.
• Influent flow to the Waste Water Treatment Plant on July 4 was 5.15 million gallons, which is
typical for this time of year.
• Staff has engaged with Bonnie Turnbull to discuss suggestions she has regarding green projects
at the District. Staff will keep the Board updated on any progress.
• Paul Hughes passed his Special District Administrator Certificate Exam, through California
Special District's Leadership Foundation. Paul Hughes also completed the ACWA Leadership
Training Program. The Board congratulated Paul on these accomplishments.
STAFFIATTORNEY REPORTS:
Shannon Cotulla provided a report regarding Assembly Bill 401. Staff is planning to provide comments
on the proposed program on Monday, July 10.
Douq Van Gorden thanked the Board and Negotiations Teams on behalf of the shop stewards for the
Union MOU approved today.
Staff provided a report regarding Fallen Leaf Lake Vacuum Station No. 4, and stated that by early
next week, the District should be pumping through the new station. Pumps crews were at Fallen Leaf
on July 4 from 1:30 p.m. to 10:00 p.m. This project has been complicated, but coming to completion.
Shannon Cotulla commended all the crews involved for their efforts on this complicated project.
REGULAR BOARD MEETING MINUTES - July 6, 2017
PAGE - 4
Staff provided an update on the Tahoe Keys Project, which is scheduled to begin on Tuesday, July 25.
A traffic control plan will be submitted to the City on July 10 and a press release will go out to local
media regarding the project. Residents are encouraged to use 15'" Street in and out of the Tahoe
Keys during the project.
Staff provided an update on the Diamond Valley Ranch Syphon. The pipe will be used as a backup,
but not put back into service until a new lining is installed.
Staff provided a report regarding lead testing in the Lake Tahoe Unified School District (LTUSD) sites. In
April the District's Lab staff met with LTUSD staff and identified 40 sites throughout the 8 schools where
samples would be collected. Of the 40 samples collected in April, only one tested above the action
limit of 15 parts per billion. This sample location was immediately isolated and is being evaluated.
LTUSD notified parents of this information via email and posted the information on their website. The
District will also post a link on its website to provide the information.
Shannon Cotulla reported on his plans to run for Vice Chairperson for ACWA's Region 3 Board and if
the Board does not oppose, he will plan to use the same Resolution the Board approved when he ran
for the ACWA Board in 2015. The Board was not opposed.
Staff reported there is a budget trailer bill still being considered to institute revisions to the Urban
Water Management Plan Program and to institute permanent water conservation regulations.
ADJOURNMENT: 2:56 p.m.
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District