Minutes 08-17-2017ewer • 1950'
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 17, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:04 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan
Absent: Director Wallace
Staff: Paul Hughes, Richard Solbrig, Gary Kvistad, Marla Sharp, Tim Bledsoe, Bren Hoyle, Chris Stanley,
Debbie Henderson, Julie Ryan, Stephen Caswell, Ivo Bergsohn, Phill Torney, Shelly Thomsen, Cliff
Bartlett, Linda Brown
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesong reported there is a change to Consent Item 4b, Capital Outlay Accounts
Rollover, which was proposed to be brought forward for discussion under Items for Board Action Item
6a.
CONSENT CALENDAR:
Moved Vo ei esan Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Yes Wallace Absent to approve moving Consent Item 4b to Items for Board Action 6a and approve
the Consent Calendar with changes as amended.
a. ASSOCIATION OF CALIFORNIA WATER AGENCIES REGION 3 BOARD OF DIRECTORS NOMINATION
RESOLUTION NO. 3065-17
(Shannon Cotulla, Assistant General Manager)
Adopted Resolution No. 3065-17 nominating Shannon Cotulla to the Association of California
Water Agencies Region 3 Board of Directors.
b. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3066-17 which incorporates the Pay Listing by Position for the pay
listing effective August 10, 2017.
REGULAR BOARD MEETING MINUTES - August 17, 2017 PAGE - 2
C. REGULAR BOARD MEETING MINUTES: August 3 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved August 3, 2017, Minutes
ITEMS FOR BOARD ACTION
a. Capital Outlay Accounts Rollover - (Shannon Cotulla, Assistant General Manager and Debbie Henderson
Accounting Manager) -Staff presented updated spreadsheets for the rollover funds for the
2016/2017 Fiscal Year.
Moved Vogelgeson9/Second. Sheehan/Vogel _ esang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes Wallace Absent to authorize staff to direct rollover funds budgeted in 2016/2017 Fiscal Year
to 2017/2018 Fiscal Year as amended with revised schedule.
b. Bobcat Toolcat Purchase (Chris Stanley, Field operations Manager) -Staff provided the bid results and
requested that Bobcat of Reno be awarded the contract in the amount of $55,301.61.
Moved Cefalu Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Absent to award bid to the lowest responsive, responsible bidder Bobcat of Reno in the amount
of $55,301.61.
Director Wallace arrived at 2:10 p.m.
C. Waste Water Treatment Plan Emergency Generator Replacement Project (Stephen Caswell, Senior
Engineer) - Staff provided details regarding prequalifying contractors and an update regarding
the bidding status.
Moved Cefalu Second Sheehan Vo el esan Yes Cefalu Yes .tones Yes Sheehan Yes Wallace
Yes to authorize staff to prequalify contractors to bid on the Waste Water Treatment Plant
Emergency Generator Replacement Project.
d. 2017 Fire Hydrant Service Expansion Project (Julie Ryan, Principal Engineer) - Staff provided an update
regarding the Reimbursement Agreement with the City and the project work to be completed.
Moved Sheehan Second Cefalu Vo of esan Yes Cefalu Yes .cones Yes Sheehan Yes Wallace
Yes to authorize staff to enter into a Reimbursement Agreement with the City of South Lake
Tahoe to provide improvements to a storm drain within the Project Area for actual costs up to
$180,000, including contingency.
e. South Y Feasibility Study of Remedial Alternatives (Ivo Bergsohn, Hydrogeologist) - Staff provided a
detailed report regarding the South Y Feasibility Study that is being proposed within the Tahoe
Keys Water Association, Lukins' Brothers and the District's water systems.
Moved Sheehan Second Wallace Vo eI esan Yes Cefalu Yes .cones Yes Sheehan
YeslWallace Yes to authorize staff to enter into an Agreement with Kennedy Jenks Consultants
to complete an engineering Feasibility Study of Remedial Alternatives to mitigate
tetrachloroethylene (PCE) contaminated groundwater through the South Y Area Feasibility
Study with a preliminary grant award in an amount of to $264,378.
REGULAR BOARD MEETING MINUTES - August 17, 2017 PAGE - 3
f. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Cefolu Va el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Payment of Claims in the amount of $1,659,888.79.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang reported on the City Council Ad -Hoc Committee meeting that Director
Wallace, Richard Salbrig and he attended on Friday, August 11, at the City. The City is seeking the
District's support on Measure C, which will repair and make improvements to the roads, benefiting
the community and the District. The Board discussed both Measure C and Measure T. Director
Wallace reported regarding his discussion with the City concerning Measure T, (Loop Road), and his
concerns with the District being held responsible for the pipeline relocation, easements and hydrants.
He requested that the District get something in writing from the Tahoe Transportation District (TTD)
stating TTD is responsible for all costs. Richard Solbria reported that the District has submitted written
comments as part of the environmental document process which a written response is required per
every inquiry in the final document. Attorney „Kvistad commented that the District could continue with
the statement of impact to the District without taking a formal position. Richard Solbrig will follow up
with the City regarding their recent correspondence before the District releases any statements.
BOARD MEMBER REPORTS:
Director Wallace provided information about a meeting on August 17, at the Sierra Community
Church concerning the Sierra Boulevard preliminary plans for parking and bike paths. The final
solution could be an issue for the District regarding pipelines and hydrants.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The EI Dorado County Water Agency Board meeting was held at the District on Wednesday, August
9. Director Wallace gave an update regarding Tahoe City Public Utility District's (TCPUD) purchase of
the privately owned water companies and the issue that TCPUD is facing with acquiring grant
money. Richard Solbria reported that EI Dorado County Water Agency has reached a final position
to be a stand-alone CalPERS entity.
GENERAL MANAGER REPORT:
Richard Solbria reported on several items:
Shannon Cotulla is attending a workshop in Sacramento with the California Public Utilities
Commission (CPUC) and the State Water Board concerning the consolidation of the smaller
Water Districts around the State of California.
The District is composing a letter opposing Senate Bill 623.
Richard reported that the District's is working with CalTrans on the drainage problems on
Luther Pass.
STAFF/ATTORNEY REPORTS:
Staff provided an update regarding the completion of the Tahoe Keys slip lining project.
Staff provided an update regarding the Diamond Valley Ranch inverted siphon project.
Staff reported that Fallen Leaf Lake Station No. 4 work is complete. Station No. 3 is in progress and
should be converted from vacuum to electric before winter.
Paull Hughes reported that the State Revolving Fund Meters Loan has been approved in writing. The
interest rate is].8% and the terms contain the $4 million grant forgiveness.
REGULAR BOARD MEETING MINUTES - August 17, 2017
ADJOURNMENT: 3:34 p.m.
Marla Sharp, As stantClerk of theBoard
South Tahoe Public Utility District
PAGE - 4
Randy Vogelgesang, Board President
South Tahoe Public Utility District