Minutes 08-03-2017=6r 1950 'Jl`
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 3, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Marla Sharp,
John Thiel, Tim Bledsoe, Julie Ryan, Chris Stanley, Brenlyn Hoyle, Nancy Hussmann, Cliff Bartlett, Shelly
Thomsen, Heidi Baugh, Ivo Bergsohn, Steve Caswell, Linda Brown
Guests: Nancy Kerry, City of South Lake Tahoe; Wendy David and Brooke Laine, City of South Lake
Tahoe; Bruce Grego, Attorney; Kae Reed, Lake Tahoe News
CONSENT CALENDAR:
Moved Wallace Second Cefalu/Vogelgesang Yes Cefalu Yes Jones Yes Sheehan Yes Wallace Yes
to approve the Consent Calendar as presented.
a. SAFETY CONSULTANT CONTRACT
(Nancy Hussmann, Human Resources Director)
Authorized staff to enter into a Contract with Pamela Murcell of KWA Safety and Hazmat
Consultants, Inc., to provide safety consultant services through June, 30, 2018, in an amount
not to exceed $25,600.
b. LEGAL COUNSEL FOR PUBLIC CONTRACTS
(John Thiel, Engineering Department Manager)
Approved Task Order No. 7 to Best, Best & Krieger LLP, Attorneys at Law, to provide as -needed
legal services relating to Public Contracts in an amount not to exceed $20,000.
REGULAR BOARD MEETING MINUTES - August 3, 2017
PAGE - 2
C, DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT PROJECT
(Ivo Bergsohn, Hydrogeologist)
Authorized staff to amend Contract Amendment #5 and add $36,567 to Purchase Order
P23221 with Domenichelli and Associates for added electrical design, equipment supply and
integration services for Diamond Valley Ranch Irrigation Improvements Project -Phase I.
d. PURCHASE 2018 FORD EXPEDITION
(Chris Stanley, Field Operations Manager)
Approved the purchase of a 2018 Ford Expedition through the State of California Contract
Bid, # 1-16-23-23F in the amount of $43,588.59.
e. REGULAR BOARD MEETING MINUTES: July 20-201
(Marla Sharp/Assistant Clerk of the Board)
Approved July 20, 2017, Minutes
PRESENTATION
The City of South Lake Tahoe Mayor ProTem, Wendy David, thanked the Board for their time
dedicated to the Ad -Hoc City Council monthly meetings. She then addressed the Board regarding
Measure C, a sales tax initiative which is proposed for the 2017 November ballot. Brooke Laine, City
Council Member, provided further details regarding Measure C, which is the result of a survey
completed in May. Just under 85% of the survey respondents indicated they want the streets
repaired, although the City has not been able to identify a significant, reliable fund for this type of
infrastructure. The proposed tax initiative is a'/2 cent increase on sales tax, resulting in $2.5 million
annually dedicated strictly for roadway infrastructure. The initiative has a sunset clause of 15 years
and is a dedicated tax, with a guarantee that the funds will be overseen by an oversight committee.
City Council urges the Board to support this initiative. The Board asked several questions regarding
the Measure C initiative, which the City Council Members and staff addressed. The City consists of
260 miles of roadway, and although this initiative won't repair all of the roads in 15 years, it will make
a significant difference. The City Council feels this initiative is tolerable with the community and would
like to coordinate closely with utility companies to leverage work being done on the roadways. A
roads authority management committee would be established to tightly improve the relationships
and communications with utility companies. If the initiative passes, it will take one year for projects to
fully start. President Vogeigesana commended the City Council for their public outreach efforts.
ITEMS FOR BOARD ACTION
a_ Luther Pass Pump Station 700 Horsepower Pump Replacement (Julie Ryan, Principal Engineer) -Staff
provided a report regarding the details of the Luther Pass Pump Station Project.
Moved Vo el esan Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to authorize staff to advertise for bids for one 700 hp pump.
b. Hydraulic Modeling Support Services (Julie Ryan, Principal Engineer) - Staff provided an overview of
the modeling support services.
Moved Wallacel5_econd Jones/Voge#gesanq Yes/Cefalu Yes/Jones Yes/ Sheehan Yes/Wallace
Yes to 1) approve Proposal from Carollo Engineers for engineering services in an amount not to
exceed $102,400 to provide as -needed hydraulic modeling services for the sewer system; and,
2) approve Proposal from Carollo Engineers for engineering services in an amount not to
exceed $49,300 to provide as -needed hydraulic modeling services for the water system.
REGULAR BOARD MEETING MINUTES - August 3, 2017 PAGE - 3
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c. Construction Inspection and Materials Testing Services (John Thiel, Engineering Department Manager) —
Staff provided a report regarding the materials testing services described in Task Order No. 14 to
Construction Materials Engineers, Inc.
Moved Wallace Second Cefalu Vo e! esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Task Order No. 14 to Construction Materials Engineers, Inc., in an amount not to
exceed $52,320 to provide construction inspection and materials testing services on an as -
needed basis for the 2017 and/or 2018 construction seasons.
d. Staff provided a report regarding the necessity of this utility vehicle on numerous projects.
Moved Jones Second Sheehan► Vo e! esan Yes Cefalu Yes Janes Yes Sheehan Yes Wallace
Yes to find Bobcat to be the sole brand manufacturer for an easement vehicle for the District,
due to accessory parts interchangeability; and 2) authorize call for bids for a Bobcat Toolcat in
the estimated amount of $51,000.
e. Geographic Information System Consulting and Technical Support (Wanda Stanley, Geographic
Information System Specialist) - Staff provided an overview of the consulting services support in Task
Order No. 24.
Moved Wallace Second Sheehan Vo et esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to approve Task Order No. 24 with Arete Systems for consulting and technical
support for an amount not to exceed $100,810.
Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu Vogelgesang Yes Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Yes to approve Payment of Claims in the amount of $1,904,284.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Wallace reported the meeting on August 9 will be held at the District at 10 a.m. and
encouraged the Board to attend.
GENERAL MANAGER REPORT:
Richard Svlbrig reported on several items:
The 2017 Lake Tahoe Summit is scheduled for August 22 at 10:00 a.m. Dianne Feinstein is
hosting this year's Summit at Valhalla and the event is open to the public. Please let staff know
as soon as possible if you plan to attend.
The Alpine County Civil Grand Jury Report recently reported several findings that were similar
to the last report in 2010/2011. The Alpine County Board of Supervisors is legally responsible for
responding to this report and will be doing so. The District has an excellent relationship with the
Alpine County Board of Supervisors, and on August 1 Richard Sollbrig attended the Alpine
County Contract Commission meeting along with staff. One item of discussion was the industry
REGULAR BOARD MEETING MINUTES - August 3, 2017
PAGE - 4
wide issue of contaminants of emerging concern. The District currently pays Alpine County
$15,000 annually to test for such contaminants and the Board of Supervisors will be
recommending sampling effluent, groundwater and rivers to see if any level of contaminants is
present.
STAFF/ATTORNEY REPORTS:
Staff provided an update regarding the Tahoe Keys project. Staff commended the City of South Lake
Tahoe staff for their help with resources on this project.
John Thiel, Engineering Department Manager, provided a PowerPoint regarding the Engineering
Department status including projects that total more than $20 million. Projects include water meters,
hydrants, large meters, Ponderosa Waterline, Diamond Valley Ranch Irrigation Improvements, Luther
Pass Power and Controls Project and Primary Clarifier 1 /Aeration Basin 2 Rehabilitation. John
commended Trevor Coolidge and Jason Brand regarding parts procurement for the meters project
saving the District approximately $400,000. John also commended Ivo Bergsohn, who has put in a
tremendous amount of work on the Diamond Valley Ranch Project. He further commended Julie
Ryan on the Luther Pass Project. John expressed his appreciation for Underground Repair and
Maintenance Departments for all their efforts and help throughout these projects.
Julie Ryan provided a PowerPoint presentation regarding Gravity Sewer Inspection Priority Ranking.
Evaluation of the sewer priority ranking is being done due to the need for capital planning, and as a
result of high winter flows, the Tahoe Keys emergency repairs and in reparation for the upcoming
Prop 218 process. Julie acknowledged Doug VanGorden for his participation on the evaluation of
the sewer system.
President Vogelgesang commended staff on their presentation and noted that this kind of
information is exactly what the Board needs to know in order to look ahead.
ADJOURNMENT: 4:10 p.m.
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Melonie Guttry, 6lerk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District