Minutes 09-07-20173
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 7, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan
Absent: Director Wallace
Staff: Paul Hughes, Richard Solbrig, Gary Kvistad, Melonie Guttry, Chris Stanley, Doug VanGorden,
Bren Hoyle, Chris Skelly, Cliff Bartlett, Linda Brown, Ivo Bergsohn, John Thiel, Tim Bledsoe, Jeff Lee
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
CONSENT CALENDAR:
Moved Sheehan Second Cefalu Va el elan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Absent to approve the Consent Calendar as presented.
a. LOCAL AGENCY FORMATION COMMISSION SPECIAL DISTRICT REPRESENTATIVE BALLOT
(Richard Solbrig, General Manager)
Approved staff recommendation to cast Local Agency Formation Commission Special District
Representative Ballot in favor of Dale Coco, M.D., of EI Dorado Irrigation District.
b. 2015 FIRE HYDRANT SERVICE EXPANSION AND LARGE METER REPLACEMENT PROJECT
(Julie Ryan, Principal Engineer)
Approved Change Order No. 1 to White Rock Construction in the credit amount of
$336,586.80.
REGULAR BOARD MEETING MINUTES - September 7, 2017 PAGE - 2
C. ENVIRONMENTAL SCIENCE RESEARCH INSTITUTE GEOGRAPHIC INFORMATION SYSTEMS SMALL
UTILITY ENTERPRISE LICENSE AGREEMENT RENEWAL
(Chris Skelly, Information Technology Manager)
Authorized staff to renew the Small Utility Enterprise License Agreement for three additional
years with the Environmental Science Research Institute for access to their term license
software on an unlimited basis for the amount of $80,812.50.
d. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT
(Ivo Bergsohn, Hydrogeologist)
Approved Change Order No. 7 to Thomas Haen Company, Inc., adding $39,576.50 to the
current Contract and 239 calendar days to the Contract Time.
e. REGULAR BOARD MEETING MINUTES: August 17, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved August 17, 2017, Minutes
ITEMS FOR BOARD ACTION
a. Truck No. 57 Hydro Excavator Replacement
(Chris Stanley, Field Operations Manager and Cliff Bartlett, Fleet Supervisor) - Staff provided an overview of
Truck No. 57, which is out of compliance and needs to be replaced by the year 2021. Staff
presented information regarding the process of purchasing District vehicles. The District has
received a competitive quote to purchase the new vehicle, which will have a shortened frame
in order to fit in heated bay for storage.
Moved Sheehan Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Absent to authorize the purchase of a Hydro -Vac truck from Municipal Maintenance
Equipment, Inc., in the amount of $384,635.18.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Cefolu Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Absent to approve Payment of Claims in the amount of $3,446,148.05.
STANDING AND AD-HOC COMMITTEE REPORTS:
The next Ad -Hoc City Council meeting is scheduled for Friday, September 8, at 9 a.m. at the District
and staff is waiting for confirmation from the City regarding this meeting and future Ad -Hoc
Committee Meeting dates. The District would like to discuss the long-term contract with SnowGlobe
and its impacts on the District. The Measure C Statement of Impacts to the District has been emailed
to the City on District letterhead.
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is scheduled for Wednesday, September 13, at 10 a.m. Director Wallace will not be
able to continue as the representative on the EI Dorado County Water Agency (EDCWA) Board.
Director Sheehan will determine if she is able to attend the September 13 meeting and if she can
participate as the District representative (rather than the backup) to the EDCWA going forward.
REGULAR BOARD MEETING MINUTES - September 7, 2017
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
PAGE — 3
• Association of California Water Agencies (ACWA) has opposed Senate Bill 623, with many
special districts signing onto the opposition letter and the Bill has now been put into suspense
to become a two-year Bill.
• The District has also signed ACWA opposition letters regarding permanent water conservation.
• The District continues to report water use including a 9% savings in August compared to 2013.
• It has been brought to Richard Solbri 's attention that District Board meeting information may
be difficult to find on the District's website. The Board requested moving this information to the
District's homepage.
• The District will start the process of initiating the C Hydro next Tuesday by starting pressure tests
on the C -Line.
STAFFJATTORNEY REPORTS:
Staff provided an update regarding Luther Pass Pump No. 3.
The District held a neighborhood meeting at Fallen Leaf on September 1 with two people in
attendance who are very happy and appreciative that the District is updating the system. Staff
provided details on the project.
At the beginning of the year, the City paved several roads and in doing so, needed to raise several
District manholes and water boxes. The District has since received a bill for these services, which staff
is verifying before submitting to the Board for approval.
On September 6, EI Dorado County was working near Arapahoe Street and damaged the District's
old A -Line, creating a leak. Staff arrived at the site and determined the leak was potable water.
District staff repaired the damage, notified Lahontan and Lahontan determined the leak was not
considered a spill due to the fact that it was potable water.
Staff reported the District received a small grant for the water meter system.
ADJOURNMENT: 2:42 p.m.
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Melonie Guttry, Clerk of tq Board
South Tahoe Public Utility District
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Randy Vogelgesang, Board President
South Tahoe Public Utility District