Minutes 10-05-20171950 '
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
October 5, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Bren Hoyle, Chris
Stanley, Nancy Hussmann, Jeff Lee, John Thiel, Tim Bledsoe, Stephen Caswell, Linda Brown, Heidi
Baugh, Shelly Thomsen
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Wallace Second Sheehan Vo e[ elan Yes Cefalu Absent Janes Yes Sheehan Yes Wallace
Yes to approve the Consent Calendar as presented.
a. REGULAR BOARD MEETING MINUTES: Se iember 21 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved September 21, 2017, Minutes
ITEMS FOR BOARD ACTION
a. Wastewater Treatment Plant Emergency Generator Replacement Project - Substantially
Complex (Stephen Caswell, Senior Engineer)
REGULAR BOARD MEETING MINUTES - October 5, 2017
PAGE - 2
President VogelgesapA opened the Public Hearing at 2:07 p.m. to receive comments on the
designation of the Wastewater Treatment Plant Emergency Generator Replacement Project as
"substantially complex" under Public Contract Code Section 7201. Staff provided an overview
of the project. No public comments were received and the Public Hearing was closed at 2:11
p.m.
Moved Wallace Second Sheehan Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Yes/Wallace Yes to pursuant to the facts, find the project is substantially complex and requires a
10% retention limit; and authorize staff to advertise for construction bids.
b. Wastewater Treatment Plant Emergency Generator Replacement Project - Sole Brand/Source
Sole (Stephen Caswell, Senior Engineer) - Staff provided an overview of the project.
Moved Sheehan Second Wallace Vo el esan Yes Cefa€u Absent Jones Yes Sheehan Yes
Wallace Yes to approve the list of named products to be listed without alternative in the
contract documents for the Wastewater Treatment Plant Emergency Generator Replacement
Project.
C. Meters Phases 3 - 5 Installment Sale Agreement (Paul Hughes, Chief Financial officer) -Staff provided
an overview of the Meters Project.
Moved Sheehan Second Wallace Vo el esan Yes Cefalu Absent/Jo es Yes Sheehan Yes
Wallace Yes to approve Resolution No. 3068-17, the Installment Sale Agreement Resolution of
the Board of Directors of the South Tahoe Public Utility District for the Water Meter Installation
Phases 3 - 5 Project.
d. EI Dorado County Water Agency Board of Directors Purveyor Representatives (Melonie Guttry,
Executive Services Manager/Board Clerk)
Moved Wallace Second Vo el esan Vo el esan Yes Cefalu Absent Jones Yes Sheehan
YeslWallace Yes to (1) appoint Director Sheehan to serve as purveyor representative; (2)
appoint Director Jones to serve as alternate; and (3) Adopt Resolution No. 3069-17 supporting
the appointments.
e. Al Tahoe Manhole AT1 Emergency Repair (Shannon Cotulla, Assistant General Manager)
Staff provided an overview of the project and provided a PowerPoint Presentation.
Moved Vo el esan Second Sheehan Vo el esan Yes Cefalu Absent .cones Yes Sheehan Yes
Wallace Yes to 1) Determine an emergency exists pursuant to Section 1102 of the Public Contact
Code; 2) Determine substantial evidence has been presented to authorize an exception be made
pursuant to Section 22050 of the Public Contract Code that this emergency will not permit a delay
resulting from a competitive solicitation for bids and that this action is necessary to respond to the
emergency; 3) Adopt Resolution No. 3070-17 delegating authority to the General Manager and
Assistant General Manager/Engineer to order any action necessary to respond to this emergency; 4)
Determine this project is exempt from California Environmental Quality Act pursuant to Public
Resource Code Section 210808(b) (2) and (4), and authorize filing a Notice of Exemption; and, 5)
Approve expenditures necessary to start emergency repairs of up to $100,000
REGULAR BOARD MEETING MINUTES - October 5, 2017
Approve Payment of Claims (Debbie Henderson, Accounting Manager)
PAGE - 3
Moved Sheehan Second Wallace Vo el elan Yes Cefalu Absent Jones Yes Sheehan Yes Wallace
Yes to approve Payment of Claims in the amount of $3,198,307.
STANDING AND AD-HOC COMMITTEE REPORTS:
The next Ad -Hoc City Council meeting is scheduled for Friday, October 20 at 9 a.m. at the District in
Conference Room 1. If the Board and/or staff have recommendations on Agenda Items, please
email Shannon Cotulla or Richard Solbria. There are two items on the Agenda as of now 1) District
security for SnowGlobe; and 2) transferability of sewer units for affordable housing.
BOARD MEMBER REPORTS:
Director Wallace reported approximately 15 Bills have been passed regarding affordable housing. He
further reported Tahoe Transportation District is having a meeting this evening at Lake Tahoe Hotel
Resort regarding the Loop Road.
President Vogelgesang reported Director Sheehan will attend Agenda Review on October 12.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan will attend the meeting on October 11, 2017.
GENERAL MANAGER REPORT:
Richard Solbrig reported:
• Richard Solbrig and Shannon Cotulla presented to SONS in Retirement on September 25.
• On October 4, a detailed District tour was provided to members of the Alpine County Board of
Supervisors and Alpine County/District Contract Commission.
STAFF ATTORNEY REPORTS:
Staff provided a report on Luther Pass Pump #3.
ADJOURNMENT: 2:55 p.m.
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Melonie Guttry, Clerk of the/Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District