District Board Agenda Packet 01-04-18SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, January 4, 2018 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
1.CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2.COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3.CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4.ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5.CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6.ITEMS FOR BOARD ACTION
a.Wastewater Treatment Plant (WWTP) Emergency Generator Replacement Project
(Stephen Caswell, Senior Engineer)
Award Wastewater Treatment Plant Emergency Generator Project to the lowest
responsive, responsible bidder, Cal Electro, Inc., in the amount of $6,136,545.
b.Al Tahoe Sewer Pump Emergency Repair/Replacement
(Chris Stanley, Manager of Field Operations)
Continue emergency action to repair Al Tahoe Sewer Pump #2, and purchase an
additional pump, pursuant to Resolution No. 3075-17.
c.Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $898,007.46
7.STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
REGULAR BOARD MEETING AGENDA – January 4, 2018 PAGE – 2
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
12/21/17 - 2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events
01/10/18 - 10:00 a.m. El Dorado County Water Association Meeting in Placerville
01/15/18 - Martin Luther King Jr. Holiday District Office Closed
01/16/18 - 3:30 p.m. Operations Committee Meeting at the District
01/17/18 - 8:00 a.m. Employee Communications Committee at the District (Wallace Representing)
01/18/18 - 2:00 p.m. Regular Board Meeting at the District
13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not
open to the public; however, an opportunity will be provided at this time if members of the public would like to
comment on any item listed – three minute limit.)
a. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
ADJOURNMENT (The next Regular Board Meeting is Thursday, January 18, 2018, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – January 4, 2018 PAGE – 3
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
January 4, 2018
ITEMS
a. REGULAR BOARD MEETING MINUTES: December 21, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve December 21, 2017, Minutes
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 21, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:07 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Bren Hoyle, Buck McClelland,
Chris Stanley, Jeff Lee, Debbie Henderson, Ivo Bergsohn, Linda Brown, Shelly Thomsen
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
CONSENT CALENDAR:
Moved Cefalu/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace Yes
to approve the Consent Calendar as presented.
a. WATERLINE REPLACEMENT PROGRAM INSTALLATION SALE AGREEMENT
(Paul Hughes, Chief Financial Officer)
Approve Resolution No. 3073-17, the Installment Sale Agreement Resolution of the Board of
Directors of the South Tahoe Public Utility District for the Waterline Replacement Program.
b. AGREEMENT FOR LEGAL SERVICES – WASTEWATER TREATMENT PLANT EMERGENCY GENERATOR
FINANCING (Paul Hughes, Chief Financial Officer)
Authorize the Chief Financial Officer to execute an Agreement for legal services with Jones
Hall, a professional law corporation in the amount of $27,500, plus up to $3,000 for direct out-
of-pocket expenses.
c. TAHOE REGIONAL PLANNING AGENCY MITIGATION PAYMENT
(Debbie Henderson, Accounting Manager)
Authorize payment to TRPA in the amount of $32,695.50 for 5% mitigation fee on new sewer
connections.
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REGULAR BOARD MEETING MINUTES – December 21, 2017 PAGE – 2
Director Jones requested more information regarding this fee, whether it is ongoing in
perpetuity or is there a sunset date for this fee for new residential connections.
d.CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopt Resolution No. 3074-17 which incorporates the Pay Listing by Position for the pay listing
effective January 1, 2018, addressing the minimum wage increase.
e.DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT PROJECT (DVRIIP)
(Ivo Bergsohn, Hydrogeologist)
Authorize staff to amend Contract No.1 which adds $94,405 to Purchase Order P23221 for
added construction support services and electrical design, equipment supply and integration
services for the Diamond Valley Ranch Filtration System (Amendment No. 1G).
f.SALE OF SURPLUS EQUIPMENT
(Shannon Cotulla, Assistant General Manager)
Authorize sale of HiPOx reactor to APTwater in the amount of $7500 (contingent upon award
of a bid to APTwater).
g.REGULAR BOARD MEETING MINUTES: December 7, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved December 7, 2017, Minutes
PRESENTATION
President Vogelgesang presented an Award to the Information Technology Department staff from
Municipal Information Systems Association of California (MISAC ) for Excellence in Technology
Practices for 2017.
ITEMS FOR BOARD ACTION
a.Enterprise Resource Planning (ERP) System Replacement Temporary Assistance (Debbie Henderson,
Accounting Manager) – Staff provided an overview of the Enterprise Resource Planning System
Replacement Agreement. The project is expected to go live at the end of April 2018.
Moved Sheehan/Second Wallace/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Yes to approve contract with Tim Rutherford to provide temporary assistance with
the ERP System Replacement in an amount not to exceed $40,000.
b.Election of Board Officers (Melonie Guttry, Executive Services Manager/Board Clerk) – Director Wallace
nominated Director Vogelgesang to serve as Board President for the 2018 Calendar Year.
Moved Wallace/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/ Sheehan
Yes/Wallace Yes to elect Randy Vogelgesang as Board President for 2018 Calendar Year.
c.Election of Board Officers (Melonie Guttry, Executive Services Manager/Board Clerk) – President
Vogelgesang nominated Director Sheehan as Vice President for the Calendar Year 2018.
Moved Vogelgesang/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Yes to elect Kelly Sheehan as Board Vice President for 2018 Calendar Year.
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REGULAR BOARD MEETING MINUTES – December 21, 2017 PAGE – 3
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan Yes/Wallace
Yes to approve Payment of Claims in the amount of $1,683,479.36.
e. Al Tahoe Pump Emergency Repair/Replacement (Chris Stanley, Field Operations Manager) – Staff
provided an overview of the project and the issues with Pump #2 at Al Tahoe Pump Station. Al
Tahoe is one of the District’s critical Pump Stations.
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Yes to authorize the District to: 1) Determine an emergency exists pursuant to
Section 1102 of the Public Contact Code; 2) Determine substantial evidence has been
presented to authorize an exception be made pursuant to Section 22050 of the Public Contract
Code that this emergency will not permit a delay resulting from a competitive solicitation for
bids and that this action is necessary to respond to the emergency; 3) Adopt Resolution No.
3075 delegating authority to the General Manager and Assistant General Manager/Engineer to
order any action necessary to respond to this emergency; 4) Determine this project is exempt
from California Environmental Quality Act, pursuant to Public Resource Code Sections
21080(b)(2) and (4), and authorize filing a Notice of Exemption; and, 5) Approve expenditures
necessary to start emergency repairs of up to $100,000.
Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Jones Yes/Sheehan
Yes/Wallace Yes to approve rebuilding of exiting Al Tahoe Pump Station Pump #2 and authorize
staff to purchase a new pump.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Wallace provided a report regarding the Ad-Hoc City Council meeting on December 15,
much of which was regarding the PCE contamination. Attorney Kvistad added that Lahontan has
prepared a revised Workplan which the District, Lukins Brothers Water Company and the Tahoe Keys
Property Owners Association have all provided comments for.
Director Jones reported numerous projects have been finalized as reported at the Operations
Committee Meeting on December 18.
BOARD MEMBER REPORTS:
President Vogelgesang requested input regarding the joint Association of California Water Agencies/
California Association of Sanitation Agencies (ACWA/CASA) Conference in Washington, D.C. The
Board discussed the level of involvement at conferences and especially the level of involvement with
elected officials.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported the next meeting is scheduled for January 10, 2018.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
• The District held a Groundwater Stakeholders Advisory Group meeting on Friday, December
15, and the prime topic was the PCE contamination at the Y. The State Water Resources
Control Board has awarded the District and its groundwater partners, a grant to study how to
contain the plume. In addition, public outreach efforts for the PCE contamination were
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REGULAR BOARD MEETING MINUTES – December 21, 2017 PAGE – 4
discussed in order to help educate the public on what is being done to protect their drinking
water.
• There are approximately 600 private wells in our community and the District received a grant
from the El Dorado County Water Agency to conduct a private well survey. The District had a
good percentage of well owners participate in the survey, which a summary report is
available for anyone who is interested.
STAFF/ATTORNEY REPORTS:
Staff presented an informational video from the November 2017 Association of California Water
Agencies Conference.
Attorney Kvistad reported the funding for the Emergency Generator Project closed yesterday and
the primary funds were disbursed to the District and closing costs disbursed to Bank of New York.
ADJOURNMENT: 4:00 p.m.
_______________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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Stephen Caswell
January 4, 2018
Page 2
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Stephen Caswell, Senior Engineer
MEETING DATE: January 4, 2018
ITEM – PROJECT NAME: Wastewater Treatment Plant (WWTP) Emergency Generator
Replacement Project
REQUESTED BOARD ACTION: Award Wastewater Treatment Plant Emergency Generator
Project to the lowest responsive, responsible bidder, Cal Electro, Inc., in the amount of
$6,136,545.
DISCUSSION: On Monday, November 13, 2017, 11 general contractors attended the
mandatory pre-bid meeting for the above project. The project includes demolition and
replacement of the District’s main non-compliant backup generator, demolition and
replacement of the main WWTP switchgear, demolition of three fuel tanks and
replacement with a new fueling system for District vehicles, demolition of the Breakpoint
Chamber, demolition of the Emergency Pump Station engine motor, site work, and
other miscellaneous improvements.
The District held a Public Opening of electronic bids at the District offices on Thursday,
December 14, 2017, at 2:00 p.m. Three bids were received, ranging from $6,136,545 to
$7,327,750, as detailed in the attached summary. The Engineer’s Estimate for this
project is $4,575,000. Cal Electro, Inc., is the apparent low bidder. Staff has reviewed the
three lowest bids for conformance with bidding requirements, including Disadvantaged
Business Enterprise (DBE) Good-Faith Effort. The summary of the bid review is attached.
As the lowest bid exceeded the Engineer’s Estimate by $1,561,545, District staff
evaluated the bid results considering the following:
1. Were the bids prices reasonable? The District considered several factors to
evaluate the prices within the bids. These included the bidding climate, the
increasing costs of electrical work throughout the industry, the bids received,
and the comparison of the bid to the Engineer’s Estimate. Based on the bids
received, the bids appear to reflect the true cost of the work.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
5
Stephen Caswell
January 4, 2018
Page 2
2. Can the scope of the project be reduced? The main drivers for the project are
deterioration of the existing generator and compliance with the air quality
regulations deadline of January 1, 2020. The one aspect of the project that is not
tied to the generator is the work associated with the Breakpoint Chamber.
However, deferring this work until later has impacts on the ability to perform other
planned projects at the Wastewater Treatment Plant. The Breakpoint Chamber
work is a higher priority project than other projects scheduled for later in the
Capital Improvement Plan (CIP) and would still be slated to be completed within
the first few years of the 10-year CIP. For this reason, staff recommends awarding
the entire project at this time.
3. What are the impacts to the 10-year CIP of awarding the entire project? By
awarding the entire project, the 10-year CIP will need to be modified. Staff
reviewed how the 10-year CIP would be impacted and identified projects that
are not as critical and considered a lower risk than the Breakpoint Chamber that
can be deferred an additional year. Therefore, staff believes the impacts to the
10-year CIP from awarding the entire project can be mitigated.
4. Can we work with the contractor to value engineer the project to reduce costs?
Staff has had discussions with both the low and second-low bidder to identify
any potential cost savings that could help to reduce the overall cost of the
project. Several potential modifications have been identified. These items will
continue to be evaluated as we move into construction to determine if there are
true cost savings to be had. None of the items identified thus far are expected
to be sufficient to bring the project cost down to within the engineer’s estimate.
Based on the bid results and subsequent review, staff recommends that the Board
award the Contract for the Waste Water Treatment Plant Emergency Generator
Replacement Project to Cal Electro, Inc. in the amount of $6,136,545.00.
SCHEDULE: Award 1/4/18; Notice to Proceed 1/25/18; Construction 5/1/18 to 10/15/19
COSTS: $6,136,545
ACCOUNT NO: 1029-8629; 1029-7026
BUDGETED AMOUNT AVAILABLE: $5,000,000 Loan; remaining project amount funded
with FEMA Grant or project deferrals
ATTACHMENTS: Bid Results and Evaluation Summaries
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ● Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date: December 21, 2017
To: Board Members, Richard H. Solbrig, Shannon D. Cotulla
From: Heidi C. Baugh, Contracts Administrator
Subject: Emergency Generator Replacement Project
At 2:00 o’clock on the afternoon of December 14, 2017 we received three (3) electronic
bids via PlanetBids for the above-referenced project. Bids ranged from $6,136,545.00 to
$7,327,750.00. The engineer’s estimate was $4,575,000.00. A careful review and
analysis of the three bids showed only very minor deviations. See attached spreadsheet
and list of deviations for full breakdown of each bid.
Cal Electro Inc. is the apparent low bidder. Cal Electro Inc. had only one very minor
deviation.
I contacted the Contractors License Board and was given the following information:
License Number 390480 is current and active and expires 05/31/2018.
The company is a corporation.
Cal Electro Inc. holds a Class A – General Engineering license.
I also contacted the California Department of Industrial Relations Contractor
Registration site and verified that Cal Electro Inc. is registered under PWCR Number
1000001664.
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Page 1 of 3
Issued on 10/27/2017
Exported on 12/14/2017
Bid Item Description
Unit of
Measure Qnty Cal Electro, Inc.
Thomas Haen
Company, Inc.
KG Walters
Construction
1
Mobilization and Demobilization (Note: This lump sum
figure cannot exceed 10 percent of the total cost of the
total bid schedule, excluding this item.) LS 1 $35,000.00 $63,000.00 $70,000.00
2 Temporary BMP's LS 1 $12,000.00 $11,400.00 $2,000.00
3 Traffic Control LS 1 $7,200.00 $10,000.00 $500.00
4 Sheeting, Shoring, and Bracing or Equivalent Method LS 1 $18,000.00 $16,000.00 $500.00
5
Excavation and Over-Excavation for Structures and Off-
Haul CY 180 $21,600.00 $12,240.00 $25,200.00
6
Excavation and Over-Excavation for Structures and
Stockpiling (Reusable Soil) CY 180 $13,500.00 $6,660.00 $18,000.00
7 Structural Fill Material (Import Soil) CY 135 $8,100.00 $6,210.00 $4,050.00
8 Backfill and Compaction. CY 315 $29,925.00 $21,420.00 $6,300.00
9 Dewateromg LS 1 $28,000.00 $10,000.00 $500.00
10 Pavement Saw Cut and Removal SF 12500 $50,000.00 $28,750.00 $50,000.00
11 Yard Piping Demolition and Abandonment LS 1 $26,000.00 $44,750.00 $75,000.00
12 Breakpoint Chamber Demolition LS 1 $61,000.00 $20,000.00 $30,000.00
13 Yard Piping and Appurtenances LS 1 $165,000.00 $157,200.00 $275,000.00
14 Electrical System LS 1 $196,000.00 $21,900.00 $2,000.00
15
Unknown Underground Conditions for the lump sum
amount of $25,000.LS 1 $25,000.00 $25,000.00 $25,000.00
16 Site Improvements LS 1 $45,000.00 $78,600.00 $55,000.00
17 New Pavement SF 12500 $81,250.00 $103,125.00 $125,000.00
Subtotal $822,575.00 $636,255.00 $764,050.00
Bid Results for Wastewater Treatment Plant Emergency Generator Replacement Project
Bid Closed on December 14, 2017 2:00 PM (Pacific)
SCHEDULE A
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Page 2 of 3
18
Mobilization and Demobilization (Note: This lump sum
figure cannot exceed 10 percent of the total cost of the
total bid schedule, excluding this item.) LS 1 $250,000.00 $550,830.00 $300,000.00
19 Temporary BMP's LS 1 $12,000.00 $28,200.00 $2,000.00
20 Traffic Control LS 1 $7,200.00 $15,000.00 $500.00
21 Sheeting, Shoring, and Bracing or Equivalent Method LS 1 $7,500.00 $16,000.00 $500.00
22
Excavation and Over-Excavation for Structures and Off-
Haul CY 425 $51,000.00 $28,900.00 $34,000.00
23
Excavation and Over-Excavation for Structures and
Stockpiling (Reusable Soil)CY 425 $31,875.00 $15,725.00 $34,000.00
24 Structural Fill Material (Import Soil)CY 75 $4,500.00 $3,450.00 $2,250.00
25 Backfill and Compaction CY 215 $20,425.00 $14,620.00 $6,450.00
26 Dewatering LS 1 $20,000.00 $8,000.00 $500.00
27 Pavement Saw Cut and Removal SF 3775 $18,875.00 $16,043.75 $18,875.00
28 Utility Relocation LS 1 $15,000.00 $100,600.00 $90,000.00
29 Yard Piping Demoliton and Abandonment LS 1 $42,000.00 $102,850.00 $175,000.00
30 Construction of the Generator Building LS 1 $950,000.00 $1,172,950.00 $1,830,000.00
31
Pre-negotiated amount for Engine-Generator Specification
Section 26 32 14 LS 1 $680,400.00 $680,400.00 $680,400.00
32 Construction of the Generator LS 1 $160,000.00 $138,800.00 $200,000.00
33 Electrical Systems LS 1 $1,980,000.00 $1,492,000.00 $1,566,000.00
34 Instrumentation Systems LS 1 $250,000.00 $250,000.00 $280,000.00
35 Electrical and Instrumentation Trenches LS 1 $160,000.00 $350,300.00 $225,000.00
36 Yard Piping and Appurtenances LS 1 $33,000.00 $59,300.00 $20,000.00
37
Unknown Underground Conditions for the lump sum
amount of $50,000. LS 1 $50,000.00 $50,000.00 $50,000.00
38 Site Improvements LS 1 $35,000.00 $84,100.00 $70,000.00
39 New Pavement SF 4240 $33,920.00 $36,040.00 $42,400.00
40 Fuel System LS 1 $121,000.00 $361,400.00 $250,000.00
41 Plant Main Diesel Generator and Fuel System Demolition LS 1 $31,000.00 $26,700.00 $25,000.00
42
Maintenance Building Gasoline Tank and Fuel System
Demolition LS 1 $14,000.00 $10,000.00 $10,000.00
Subtotal $4,978,695.00 $5,612,208.75 $5,912,875.00
SCHEDULE B
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Page 3 of 3
43
Mobilization and Demobilization (Note: This lump sum
figure cannot exceed 10 percent of the total cost of the
total bid schedule, excluding this item.) LS 1 $20,000.00 $52,000.00 $60,000.00
44 Temporary BMP's LS 1 $5,000.00 $5,500.00 $500.00
45 Traffic Control LS 1 $5,000.00 $6,000.00 $500.00
46 Sheeting, Shoring, and Bracing or Equivalent Method LS 1 $65,000.00 $7,000.00 $30,000.00
47
Excavation and Over-Excavation for Structures and Off-
Haul CY 90 $10,800.00 $6,120.00 $7,200.00
48
Excavation and Over-Excavation for Structures and
Stockpiling (Reusable Soil) CY 90 $6,750.00 $4,500.00 $4,500.00
49 Structural Fill Material (Import Soil) CY 85 $5,100.00 $3,910.00 $2,550.00
50 Backfill and Compaction CY 175 $16,625.00 $11,900.00 $4,375.00
51 Dewatering LS 1 $5,000.00 $4,000.00 $500.00
52 Pavement Saw Cut and Removal SF 540 $5,400.00 $4,320.00 $16,200.00
53 Yard Piping Demolition and Abandonment LS 1 $15,000.00 $32,500.00 $10,000.00
54 Emergency Pump Diesel Motor Demolition LS 1 $9,000.00 $4,100.00 $20,000.00
55 Electrical Systems LS 1 $87,000.00 $248,600.00 $260,000.00
56 Instrumentation Systems LS 1 $68,000.00 $70,000.00 $70,000.00
57 New Pavement SF 290 $2,900.00 $6,380.00 $14,500.00
58 Temporary Diesel Operated Pump LS 1 $8,700.00 $69,500.00 $150,000.00
Subtotal $335,275.00 $536,330.00 $650,825.00
TOTAL $6,136,545.00 $6,784,793.75 $7,327,750.00
SCHEDULE C
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Emergency Generator Replacement Project
Bid Opening: 12/14/2017 at 2:00 o’clock p.m.
Deviations and information gathered during bid analysis of the three bids:
Cal Electro Inc.
• Bidder’s General Information Item 3, Contractor’s License expiration date.
Date provided in bid indicates 2017, date provided on website indicates 2018.
• In the Certification by Contractor’s Insurance Broker, the authorized
representative did not fill out the “for” blank under the signature line. The “for”
is, however stated in the first paragraph of the document.
Thomas Haen Company, Inc.
• Bid Bond. Notary Certification notarizing James Norton’s signature has one of
the blanks left empty.
K.G. Walters Construction Co., Inc.:
• No deviations noted.
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EMERGENCY GENERATOR REPLACEMENT PROJECT
CONTRACTOR’S SUBCONTRACTORS
1
Cal Electro Inc.
Description of Work Subcontractors Name
& Address
SCADA Integration 4% Primex-859 Cotting Ct.
Vacaville, CA 95688
Masonry 2.1%
SJR Masonry & Construction
P.O.Box 2233, McKinleyville, CA
#417248; 1000002931
Steel/Rebar .5% Camblin Steel – 4175 Cincinnati
Rocklin, CA 95765
#218839; 1000003852
Painting .8% SoCal Pacific – 26713 Madison
Murrieta, CA 92562
#886430; 1000013795
Roofing .2% El Dorado Roofing-P.O.Box 453
Camino, CA 95709
#321433; 1000006877
Site work/Paving 1.6% Meyers Earthwork – P.O.Box 493730
Redding, CA 96049
#651091; 1000010604
Named Equipment/Material Supplier List:
Equipment/Material Supplier/Manufacturer
Aggregate Base Material Bing Materials
Asphalt Mixes for paved areas Meyers Earthwork
Concrete and grout mixes Sierra Tahoe Ready Mix
Piping, Fittings and Specials Ferguson
Valves and valve boxes Ferguson
Pipe bedding material Bing Materials
Indoor and outdoor paints Social Pacific Construction Corp.
Roofing materials/trusses Steel Truss Supply
Louvers Wonder Metals
Doors Builder’s Door
Emergency Pump Motor Applied Ind. Tech / Baldor
VFD, MCC, electrical meter panel, switchgear Siemens/Siemens
Lights, outlets, conduits, switches, other
electrical
North Valley Distributing
Plywood Meeks
Electric heaters, fans, and controls Keller Air
Engine-generator and day tank Holt of California
Masonry SJR Masonry
Diesel/Gasoline Fuel System Ace Tank
Silencer’s and sheet metal Bakersfield Pipe
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EMERGENCY GENERATOR REPLACEMENT PROJECT
CONTRACTOR’S SUBCONTRACTORS
2
Thomas Haen Co., Inc.
Description of Work Subcontractors & Address
SCADA Integration 1% MCC Controls LLC dba Primex
859 Cotting Ct., Vacaville, CA 95686
#1000043535
Roofing .5% El Dorado Roofing Inc., P.O.Box 453
Camino, CA 95709
#321433; 1000006877
Masonry 4% DL Masonry, POBox 8982
South Lake Tahoe, CA 96158
#813162; 1000012825
Electrical 30% San Joaquin Electric, POBox 30068
Stockton, CA 95213
#410103; 1000002857
Structural Steel & Metal Door 3% Martin Iron Works, 530 E. Forth Street
Reno, NV 89512
#185138; 1000020376
Painting 1% Kaczmar Painting Inc., POBox 7419
South Lake Tahoe, CA 96158
#420894; 1000016881
HVAC 3% McGee Mechanical Inc., 807 Eloise Avenue
South Lake Tahoe, CA 96150
#794412; 1000016835
Asphalt Paving 2% Ron Fuller Construction, 2092 Eloise Ave.,
South Lake Tahoe, CA 96150
#517412; 1000018557
Fuel Systems 6% LA Perks Plumbing & Heating Inc.
765 E. Greg, Ste. 103, Sparks, NV 89431
#678958; 1000030695
Rebar 1% Camblin Steel Service Inc., 4175 Cincinnati Ave.
Rocklin, CA 95815
#218839; 1000003852
Lathing & Plastering 1% Robert Boeger Plastering Inc., POBox 495
Applegate, CA 95703
#319451; 1000006092
Carpentry 6% Radach Construction, POBox 58
Markleeville, CA 96120
#1014047; 1000039629
Named Equipment/Material Supplier List:
Equipment/Material Supplier/Manufacturer
Aggregate Base material Bing Materials
Asphalt mixes for paved areas Tahoe Asphalt
Concrete and grout mixes Sierra Tahoe Ready Mix
Butterfly valves Corix – Kflow
13
EMERGENCY GENERATOR REPLACEMENT PROJECT
CONTRACTOR’S SUBCONTRACTORS
3
Pipe bedding material Bing Materials
Louvers McGee Mechanical – WN Mechanical
Emergency pump motor Dykman – Teco Westinghouse Wedco/SquareD
VFD, MCC, electrical meter panel, switchgear San Joaquin Electric
Electric heaters, fans, and controls McGee Mechanical – WN Mechanical
Engine-generator and day tank Cashman Equip. – Caterpillar
Masonry DL Masonry – Castlelite
Diesel/Gasoline fuel system LA Perks – Veerder-Root Fireguard
Silencers Western Nevada – Pottorff
K.G. Watlers Constructuion
Description of Work Subcontractors & Address
SCADA Integration 3.6% MCC Controls LLC dba Primex
895 Cotting Court, Vacaville, CA 95688
#1000043535
Rebar .5% Northern Nevada Rebar, 7855 Sugar Pine Dr.
Reno, NV 89523
#788829; #1000042722
CMU 2.2% Dl Masonry, 2028 Farnsworth Way
Rancho Cordova, CA 95670
#813162; 1000012825
Plaster .6% Robert Boeger Plastering, POBox 495
Applegate, CA 95703
#319451; 1000006092
Painting .7% National Coatings & Lining Co.
26713 Madison Ave., Murrieta, CA 92562
#886430; 1000013795
HVAC 4% James Long Construction Services
8560 Younger Creek Dr.
Sacramento, CA 95828
#821827; 1000000065
Mech. Insulation/Heat Trace 1% Farwest Insulation Contracting
672 Enterprise Ct., Livermore, CA 94550
#845682; 1000004102
Electrical 30% San Joaquin Electric
Sacramento, CA
#410103; 1000002857
Equipment/Material Supplier List
Equipment/Material Supplier/Manufacturer
Aggregate Base material Bing Materials
Asphalt mixes for paved areas Tahoe Asphalt
Concrete and grout mixes Sierra Tahoe Ready Mix
Butterfly Valves Frank Olsen/DeZurik
Pipe bedding material Bing Materials
14
EMERGENCY GENERATOR REPLACEMENT PROJECT
CONTRACTOR’S SUBCONTRACTORS
4
Louvers James Long/NCA Mfr
Emergency Pump Motor Wedco/Balador
VFD, MCC, Electrical meter panel,
switchgear
Wedco / SquareD
Electric heaters, fans, controls James Long
Engine-generator and day tank Holt / CAT
Masonry DL Masonry
Giesel/Gasoline fuel System Shields Harper/ Various
Silencers Holt / Harco
James Long / Commercial Acoustical
15
BOARD AGENDA 6b
TO: Board of Directors
FROM: Chris Stanley, Manager of Field Operations
MEETING DATE: January 4, 2018
ITEM – PROJECT NAME: Al Tahoe Sewer Pump Emergency Pump
Repair/Replacement.
REQUESTED BOARD ACTION: Continue emergency action to repair Al Tahoe Sewer
Pump #2, and purchase an additional pump pursuant to Resolution No. 3075-17.
DISCUSSION: The Board declared the Al Tahoe Sewer Station Emergency Repair and
additional pump purchase project as an emergency on December 21, 2017.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every Board meeting thereafter until the action is terminated, to determine by
a 4/5 vote, that there is a need to continue the action. District staff is requesting that
the Board continue the emergency action for the repair/replacement of Al Tahoe
Sewer Pump #2.
SCHEDULE: Repairs to be completed as soon as possible
COSTS:
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: Funded with Reserves
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
16
PAYMENT OF CLAIMS
Payroll 12/19/17 392,171.97
Total Payroll 392,171.97
ADP & Insight eTools 1,537.04
AFLAC/WageWorks claims and fees 2,787.43
BBVA Compass Bank 0.00
BHFS legal services 36,168.83
CalPERS - other 746.92
Cal Bank & Trust Fiscal Agent Fees 58,430.26
CDS - health care payments 8,700.99
Total Vendor EFT 108,371.47
Accounts Payable Checks-Sewer Fund 347,145.80
Accounts Payable Checks-Water Fund 50,318.22
Total Accounts Payable 397,464.02
Grand Total 898,007.46
Payroll EFTs & Checks 12/19/17 mdy
EFT CA Employment Taxes & W/H 18,422.10 0.00
EFT Federal Employment Taxes & W/H 100,574.78 0.00
EFT CalPERS Contributions 0.00 0.00
EFT Empower Retirement-Deferred Comp 18,464.75 0.00
EFT Stationary Engineers Union Dues 2,733.45 0.00
EFT CDHP Health Savings (HSA)1,315.78 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 181.00 0.00
EFT Employee Direct Deposits 247,569.07 0.00
CHK Employee Garnishments 1,104.45 0.00
CHK Employee Paychecks 1,806.59 0.00
Total 392,171.97
FOR APPROVAL
January 4, 2018
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20
21
22
23
24
25
26
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BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: January 4, 2018
ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
29