Minutes 12-21-2017so
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager
Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 21, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:07 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Bren Hoyle, Buck McClelland,
Chris Stanley, Jeff Lee, Debbie Henderson, Ivo Bergsohn, Linda Brown, Shelly Thomsen
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
CONSENT CALENDAR:
Moved Cefalu Second Sheehan/Vogelgesang Yes1Cefalu Yes/Jones Yes Sheehan Yes/Wallace Yes
to approve the Consent Calendar as presented.
a. WATERLINE REPLACEMENT PROGRAM INSTALLATION SALE AGREEMENT
(Paul Hughes, Chief Financial Officer)
Approve Resolution No. 3073-17, the Installment Sale Agreement Resolution of the Board of
Directors of the South Tahoe Public Utility District for the Waterline Replacement Program.
b. AGREEMENT FOR LEGAL SERVICES - WASTEWATER TREATMENT PLANT EMERGENCY GENERATOR
FINANCING
(Paul Hughes, Chief Financial Officer)
Authorize the Chief Financial Officer to execute an Agreement for legal services with Jones
Hall, a professional law corporation in the amount of $27,500, plus up to $3,000 for direct out-
of-pocket expenses.
C' TAHOE REGIONAL PLANNING AGENCY MITIGATION PAYMENT
(Debbie Henderson, Accounting Manager)
Authorize payment to TRPA in the amount of $32,695.50 for 5% mitigation fee on new sewer
connections.
REGULAR BOARD MEETING MINUTES - December 21, 2017
PAGE - 2
Director Jones requested more information regarding this fee, whether it is ongoing in
perpetuity or is there a sunset date for this fee for new residential connections.
d. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopt Resolution No. 3074-17 which incorporates the Pay Listing by Position for the pay listing
effective January 1, 2018, addressing the minimum wage increase.
e, DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT PROJECT DVRIIP
(Ivo Bergsohn, Hydrogeologist)
Authorize staff to amend Contract No.1 which adds $94,405 to Purchase Order P23221 for
added construction support services and electrical design, equipment supply and integration
services for the Diamond Valley Ranch Filtration System (Amendment No. 1 G).
SALE OF SURPLUS EQUIPMENT
(Shannon Cotulla, Assistant General Manager)
Authorize sale of HiPOx reactor to APTwater in the amount of $7500 (contingent upon award
of a bid to APTwater).
g. REGULAR BOARD MEETING MINUTES: December -7,2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved December 7, 2017, Minutes
PRESENTATION
President Vogelgesang presented an Award to the Information Technology Department staff from
Municipal Information Systems Association of California (MISAC) for Excellence in Technology
Practices for 2017.
ITEMS FOR BOARD ACTION
a. Enterprise Resource Planning (ERP) System Replacement Temporary Assistance (Debbie Henderson,
Accounting Manager) -Staff provided an overview of the Enterprise Resource Planning System
Replacement Agreement. The project is expected to go live at the end of April 2018.
Moved Sheehan Second Wallace/Vogelgesang Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to approve contract with Tim Rutherford to provide temporary assistance with
the ERP System Replacement in an amount not to exceed $40,000.
b. Election of Board Officers (Melonie Guttry, Executive Services Manager/Board Clerk) — Director Wallace
nominated Director Vogelgesang to serve as Board President for the 2018 Calendar Year.
Moved Wallace Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to elect Randy Vogelgesang as Board President for 2018 Calendar Year.
C. Election of Board Officers (Melonie Guttry, Executive Services Manager/Board Clerk) — President
Vogelgesang nominated Director Sheehan as Vice President for the Calendar Year 2018.
Moved Vogelgesang/Second Cefolu Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to elect Kelly Sheehan as Board Vice President for 2018 Calendar Year.
REGULAR BOARD MEETING MINUTES -December 21, 2017
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
PAGE - 3
Moved Sheehan Second Cefalu Va el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Payment of Claims in the amount of $1,683,479.36.
e. Al Tahoe Pump Emergency Repair/Replacement (chris Stanley, Field Operations Manager) -Staff
provided an overview of the project and the issues with Pump #2 at Al Tahoe Pump Station. Al
Tahoe is one of the District's critical Pump Stations.
Moved Va ei esan Second Sheehan Vv el esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to authorize the District to: 1) Determine an emergency exists pursuant to
Section 1 102 of the Public Contact Code; 2) Determine substantial evidence has been
presented to authorize an exception be made pursuant to Section 22050 of the Public Contract
Code that this emergency will not permit a delay resulting from a competitive solicitation for
bids and that this action is necessary to respond to the emergency; 3) Adopt Resolution No.
3075 delegating authority to the General Manager and Assistant General Manager/Engineer to
order any action necessary to respond to this emergency; 4) Determine this project is exempt
from California Environmental Quality Act, pursuant to Public Resource Code Sections
21080(b) (2) and (4), and authorize filing a Notice of Exemption; and, 5) Approve expenditures
necessary to start emergency repairs of up to $100,000.
Moved Vo el esan Second Sheehan Va ei esan Yes Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to approve rebuilding of exiting Al Tahoe Pump Station Pump #2 and authorize
staff to purchase a new pump.
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Wallace provided a report regarding the Ad -Hoc City Council meeting on December 15,
much of which was regarding the PCE contamination. Attorney Kyllstad added that Lahontan has
prepared a revised Workplan which the District, Lukins Brothers Water Company and the Tahoe Keys
Property Owners Association have all provided comments for.
Director Jones reported numerous projects have been finalized as reported at the Operations
Committee Meeting on December 18.
BOARD MEMBER REPORTS:
President Vogelgesang requested input regarding the joint Association of California Water Agencies/
California Association of Sanitation Agencies (ACWA/CASA) Conference in Washington, D.C. The
Board discussed the level of involvement at conferences and especially the level of involvement with
elected officials.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported the next meeting is scheduled for January 10, 2018,
GENERAL MANAGER REPORT:
Richard Solbria reported on several items:
• The District held a Groundwater Stakeholders Advisory Group meeting on Friday, December
15, and the prime topic was the PCE contamination at the Y. The State Water Resources
Control Board has awarded the District and its groundwater partners, a grant to study how to
contain the plume. In addition, public outreach efforts for the PCE contamination were
REGULAR BOARD MEETING MINUTES -December 21, 2017
PAGE - 4
discussed in order to help educate the public on what is being done to protect their drinking
water.
There are approximately 600 private wells in our community and the District received a grant
from the EI Dorado County Water Agency to conduct a private well survey. The District had a
good percentage of well owners participate in the survey, which a summary report is
available for anyone who is interested.
STAFF ATTORNEY REPORTS:
Staff presented an informational video from the November 2017 Association of California Water
Agencies Conference.
Attorney Kvistad reported the funding for the Emergency Generator Project closed yesterday and
the primary funds were disbursed to the District and closing costs disbursed to Bank of New York.
ADJOURNMENT: 4:00 p.m.
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Melonie Guttry, Clerk of th Board
South Tahoe Public Utility District
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Randy Vogelgesang, Board President
South Tahoe Public Utility District