Minutes 12-07-2017=y9r 1950 V�,
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 7, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Bren Hoyle,
Stephen Caswell, Chris Stanley, John Thiel, Tim Bledsoe, Julie Ryan, Trevor Coolidge
Guests: Eric Schafer, Matt Van Dyne, Farr West Consultant
COMMENTS FROM THE AUDIENCE: Eric Schafer, rate payer and community member commented that
there is a lot of good news in the Agenda. There are many projects completed and funds coming
into the District. Mr. Schafer complimented the Board on their good leadership and the staff for all
their hard work and accomplishments. He further mentioned that tax exempt financing for public
agencies is under discussion with the legislature. There is an appeal from California Association of
Sanitation Agencies (CASA) to have member agencies write a letter in support of tax exempt bond
refunding projects. He encouraged the District to write a letter in support of CASA's efforts.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Cefalu Second Sheehan/Vogelgesang Yes Cefalu Yes Jones Yes Sheehan Yes Wallace Yes
to approve the Consent Calendar as presented.
a. WATER METER INSTALLATION PROJECT PHASE III
(Trevor Coolidge, Associate Engineer)
Authorize staff to file a Notice of Completion with the EI Dorado County Clerk for the Water
Meter Installation Project Phase III.
REGULAR BOARD MEETING MINUTES - December 7, 2017
PAGE - 2
b. PRIMARY CLARIFIER NO. 1 AERATION BASIN NO. 2 REHABILITATION PROJECT
(Stephen Caswell, Senior Engineer)
Approve Change Order No. 2 to Farr Construction California, dba Resource Development
Company, in the credit amount of $38,035.04.
C. PRIMARY CLARIFIER NO. 1 AERATION BASIN NO. 2 REHABILITATION PROJECT
(Stephen Caswell, Senior Engineer)
Authorize staff to file a Notice of Completion with the EI Dorado County Clerk for the Primary
Clarifier No. 1 /Aeration Basin No. 2 Rehabilitation Project.
d. 2017 PONDEROSA WATERLINE METER INSTALLATION PROJECT
(Stephen Caswell, Senior Engineer)
Approve Change Order No. 1 to Sierra Nevada Construction, Inc., in the amount of $7,900
and add an additional 200 days to the Contract.
e. 2015 LUTHER PASS POWER AND CONTROLS PROJECT
(Julie Ryan, Principal Engineer)
Authorize staff to file a Notice of Completion with the EI Dorado County Clerk for the 2015
Luther Pass Power and Controls Project.
f. REGULAR BOARD MEETING MINUTES: November 15 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved November 16, 2017, Minutes
ITEMS FOR BOARD ACTION
a. Wastewater Treatment Plant Energy Audit (Julie Ryan, Principal Engineer) -Staff provided an overview
of the energy audit. The District was awarded a $35,000 grant from the State Water Resources
Control Board (SWRCB) for this project and there is no match required on this grant. The District
spends between $600,000 and $1 million per year on power for the plant.
Moved Wallace Second Cefalu Va el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Proposal from Carollo Engineers for engineering services in an amount not to
exceed $37,100 to conduct an energy audit of the Secondary Treatment Process at the
Wastewater Treatment Plant.
b. Keller -Heavenly Water System Improvements Project (Trevor Coolidge, Associate Engineer) - Staff
provided an overview of the Keller -Heavenly Water System Improvement Project. Much of the
funding for this project is coming from EI Dorado County Water Association and the District is
planning to apply for funding through the SWRCB as well for this project.
Moved Cefalu Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Task Order No. 10 for Farr West Engineering to provide design services for the
Keller -Heavenly Water System Improvements Project for an amount not to exceed $316,573.
Wastewater Treatment Plant Generator Funding (Paul Hughes, Chief Financial officer) —Staff provided
an overview of the financing for the Wastewater Treatment Plant Generator Project. Staff further
reported on three amendments to the Resolution broadening the scope of the project; adding
language which includes the approval of an Assignment Agreement; removing language
REGULAR BOARD MEETING MINUTES - December 7, 2017
PAGE - 3
requiring an escrow agreement which is no longer required; and the addition of approval of a
Cost of Issuance Custodian Agreement, with the Bank of New York.
Moved Cefalu Second Wallace Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Resolution No. 3072-17 authorizing and directing the execution of an installment
sale financing of public capital improvements with Public Property Financing Corporation of
California, and related documents and incorporating the changes as described by District staff.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Cefalu Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Payment of Claims in the amount of $1,326,520.77.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang reported the next Ad -Hoc City Council Meeting is scheduled for Friday,
December 15, 9:00 a.m. at the District. Please contact Richard Solbrig if you have items for the
Agenda.
BOARD MEMBER REPORTS:
Director Jones reported regarding the sessions he attended at the Association of California Water
Agencies (ACWA) Conference November 27 through December 1. Director Jones is planning to
attend the CASA/ACWA joint Conference in Washington, D.C. in February and possibly the CASA
Conference in January. Staff further reported regarding legislation issues in connection with the
ACWA Conference.
Director Wallace reported the City is interested in the District reviewing transfer fees and he shared a
compliment from a new small business owner in the community regarding the District's reduced
connection fees. The Board discussed the emergency project in the Tahoe Keys this past summer and
the potential for moving District lines that are in sensitive areas. Staff reported that the Capital
Improvement Program is being reviewed by Engineering Department staff including condition
assessments for various lines.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported there is no meeting scheduled for December.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
November was the lowest total production since 1987, which is 9% below November 2013, the
base year for water conservation.
A solar energy evaluation was done by Sage Renewals for the Waste Water Treatment Plant
and the holding ponds to potentially use energy produced on site rather than buying from
Liberty Utilities. The results prove the project is not cost effective as it would cost the District a
minimum of $840,000 with a 25 year life cycle. The full report is available to anyone who is
interested. The Board is not interested in pursuing this alternative due to the cost and the
numerous other District projects of higher priority.
STAFFjATTORNEY REPORTS:
Staff provided a report regarding a situation related to a Grant of Easement for a 15 foot wide
access and water line.
REGULAR BOARD MEETING MINUTES - December 7, 2017
PAGE - 4
Attorney Kvistad reminded the Board that Lahontan had a stakeholder meeting where the District,
Lukins Brothers and the Tahoe Keys Property Owners Association each provided a comment letter.
Nothing further has been done since those letters were submitted.
ADJOURNMENT: 3:44 p.m. r
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District