Minutes 11-02-2017-fer }950 ''N
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager
Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
November 2, 2017
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: Vice President Sheehan, Directors Cefalu, Jones, Sheehan, Wallace
Absent: President Vogelgesang
Staff: Paul Hughes, Richard Solbrig, Gary Kvistad, Melonie Guttry, Chris Stanley, Bren Hoyle, Nancy
Hussmann, John Thiel, IV Jones, Doug VanGorden, Stephen Caswell, Brent Goligoski, Debbie
Henderson, Jim Kelly, Cliff Bartlett, Tiffany Racz, Linda Brown
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Wallace Second Cefalu/Vogelgesang Absent Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve the Consent Calendar as presented.
a. CALIPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3071-17 which incorporates the Pay Listing by Position for the pay
listing effective October 17, 2017.
b. PURCHASE OF 14 FOOT BOX SERVICE TRUCK
(Cliff Bartlett, Fleet Supervisor)
1) Found bid from Towne Ford Sales to be the lowest, responsive, responsible bidder and; 2)
Awarded bid to the lowest, responsive, responsible bidder, Towne Ford Sales, in the amount of
$58,518.75.
C. FINANCING FOR THE WASTEWATER TREATMENT PLANT EMERGENCY GENERATOR
(Paul Hughes, Chief Financial Officer)
Authorized the Chief Financial Officer to execute an engagement letter with Bartle Wells
Associates in an amount not to exceed $20,000.
REGULAR BOARD MEETING MINUTES - November 2, 2017 PAGE - 2
d. CONSULTANT FOR TOTAL COMPENSATION STUDY
(Nancy Hussmann, Human Resources Director)
Authorized staff to sign Master Agreement and Task Order No.1 for Ralph Andersen and
Associates to conduct a Total Compensation Study for South Tahoe Public Utility District in the
amount of $31,315.
e. REGULAR BOARD MEETING MINUTES October 19,201
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved October 19, 2017, Minutes
ITEMS FOR BOARD ACTION
a. Wastewater Treatment Plant Emergency Generator Replacement Project (Stephen Caswell, Senior
Engineer) -Staff provided an overview of the project.
Moved Wallace Second Cefalu Va el esan Absent Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to approve staff's recommended list of pre -qualified system integrators for
bidding on the Wastewater Treatment Plant Emergency Generator Replacement Project.
b. Collection System Flow Monitoring (Julie Ryan, Principal Engineer and Brent Goligoski, Asset Management
Analyst) - Staff provided an overview of the project and provided averages for infiltration and
inflow over the past three years.
Moved Cefalu Second Wallace Vo el esang Absent Cefalu Yes Jones Yes Sheehan
Yes Wallace Yes to 1) Find that ADS provides the only known product line that will perform the
necessary intended functions; 2) Waive bidding procedures, as outlined in the District's
Purchasing Policy as is allowed by Finding 4 for special circumstances, competitive proposals
would not be useful, would not produce an advantage or would be undesirable, impractical, or
impossible; and, 3) Authorize staff to procure equipment for the proposed flow monitoring
program for a cost not to exceed $186,000.
C. Al Tahoe Manhole ATI Emergency Repair (Shannon Cotulla, Assistant General Manager) - Staff provided
an overview of the completion of this project. Staff is still compiling costs on the completion of
this project, which will be brought back to the Board at a future meeting.
Moved Cefalu/Second WallaceLogelgesang Absent/Cefalu Yes/Jones Yesl Sheehan
Yes/Wallace Yes to terminate emergency action to repair Al Tahoe Manhole AT1 to install a
polymer concrete manhole insert system pursuant to Resolution No. 3070-17.
d. Purchase Sewer Camera Truck Package (Chris Stanley, Manager of Field operations) - Staff provided an
overview of the camera truck currently in use and the proposed truck from Jack Doheny
Companies.
Moved .!ones Second Wallace Vo el esan Absent Cefalu Yes Jones Yes Sheehan
YesJ Wallace Yes to 1) Waive bidding procedures, as outlined in the District's Purchasing Policy
as is allowed by Finding 4 for special circumstances, competitive proposals would not be useful,
would not produce an advantage or would be undesirable, impractical, or impossible; 2)
Authorize staff to execute a contract with Jack Doheny Companies in the amount of $252,800,
plus tax of $19,592, for purchase of a used Demonstration IBAK Camera System in a 2015 Chevy
REGULAR BOARD MEETING MINUTES - November 2, 2017
PAGE -3
4500 chassis for a total of $272,392; and, 3) Authorize staff to purchase compatible software in
an amount not to exceed $35,000.
e. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Cefalu Second Wallace/Vogelgesong Absent Cefalu Yes Jones Yes Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $2,057,237.
STANDING AND AD-HOC COMMITTEE REPORTS:
Richard Solbria reported dates have been proposed to the City for ad-hoc committee meetings
through December. Director Wallace reported the City would like to continue meeting on a monthly
basis. He further reported the committee discussed affordable housing and Snow Globe security for
the District at the October 13 meeting.
Richard Solbria reported he received an invitation from the Board of Realtors Association to
participate in their affordable housing meetings.
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Vice President Sheehan reported the next meeting is November 8 and she and Richard SolbgQ will
attend.
GENERAL MANAGER REPORT:
Richard Sollbrig reported on several items:
Richard Solbrig and staff attended a meeting with Tahoe City Public Utility District, North Tahoe
Public Utility District and Conservation Strategy Group on November 1 to discuss Senate Bill 5,
as well as funding that may be available through state revolving fund loans, groundwater
contamination and pre -disaster funding.
The Water Conservation Department is converting landscaping in front of the District building
with water efficient landscape including signage to create a demonstration for visitors. These
improvements should reduce water usage and maintenance.
STAFF ATTORNEY REPORTS:
Staff provided an update on the Fallen Leaf Lake Vacuum Station #3.
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ADJOURNMENT: 2:53 p.m. /i
On Kelly S e an, Board Vice President
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Melonie Guttry, Clerk of th Board
South Tahoe Public Utility District