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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 15, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones
Absent: Directors Sheehan, Wallace
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Marla Sharp, Jeremy Rutherford,
Chris Stanley, Nancy Hussmann, John Thiel, Tim Bledsoe, Brenn Hoyle, Heidi Baugh, Chris Skelly, Ross
Cole, Stephen Caswell, Trevor Coolidge, Julie Ryan, Shelly Thomsen, Cuz Cullen, IV Jones, Doug
VanGorden
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Cefalu Second Jones Vo el esan Yes Cefalu Yes Jones Yes Sheehan Absent Wallace
Absent to approve the Consent Calendar as presented.
a. 2015 LUTHER PASS POWER AND CONTROL PROJECT
(Julie Ryan, Principal Engineer)
Approved project Closeout Agreement and Release of Claims for Thomas Haen Company,
Inc., for the 2015 Luther Pass Power and Control Project.
b. TEMPORARY HELP FOR INSPECTIONS METER DEPARTMENT
(James Cullen, Inspections Supervisor)
Approved a temporary Meter Technician Assistant in the estimated amount of $16,500.
c. WATER METERS AND PARTS
(James Cullen, Inspections Supervisor)
REGULAR BOARD MEETING MINUTES - February 15, 2018
PAGE - 2
1) Authorized exception to bidding procedures as outlined in the Purchasing Policy for a sole
source purchase of standardized supplies; and 2) Authorized purchase of meters from
Western Nevada Supply in the amount of $89,101.04 including tax and freight.
d. TEMPORARY ENGINEERING STAFFING
(Stephen Caswell, Senior Engineer)
1) Approved Contract with Blue Ribbon Temporary Personnel for a temporary engineering
student intern, in an amount not to exceed $50,000; and, 2) Approved Contract with Blue
Ribbon Temporary Personnel for a part-time engineer, in an amount not to exceed $80,000.
e. 2418 MARLETTE WAT_E_RLINEI,METER INSTALLATION PROJECT
(Julie Ryan, Principal Engineer)
Authorized staff to advertise for construction bids for the 2018 Marlette Waterline/Meter
Installation Project.
f. REGULAR BOARD MEETING MINUTES: February 1 2018
(Marla Sharp, Assistant Clerk of the Board)
Approved February 1, 2018, Minutes
ITEMS FOR BOARD ACTION
a. Action Item 6a was taken following Action Item 6f to accommodate Toree Monteith who
requested to appear before the Board.
Director Wallace arrived at 2:08 p.m.
b. Al Tahoe Sewer Pump Emergency Pump Repair/ Replacement (Chris Stanley, Manager of Field
Operations) -Staff provided an update and requested a continuance on the emergency
action.
Moved Cefalu/Second Jones/Vogelgesong_Yes/Cefalu Yes/Jones Yes/ Sheehan
AbsenyWallace Yes to continue the emergency action to repair Al Tahoe Sewer Pump #2,
pursuant to Resolution No. 3075-17, depending on the status of the repair work.
c. Request for Proposals for Cattle Grazing at Diamond Valley Ranch
(Jim Hilton, water Reuse operations Manager) -Staff provided details regarding the benefits of a five-
year grazing permit for the rancher as well as the District.
Moved JonesZSecond Wallace/Vogelgesang YesICefalu Yes/Jones Yes/Sheehan
Absent/Wallace Yes to authorize staff to proceed with Request for Proposals to establish a
cattle grazing permit for a term of five years at Diamond Valley Ranch.
d. Worker's Compensation Program
(Nancy Hussmann, Human Resources Director) -Staff provided detailed information regarding the
benefits and savings for the District by entering into Contract with the Association of California
Water Agencies/Joint Powers Insurance Authority Workers' Compensation Program.
REGULAR BOARD MEETING MINUTES - February 15, 2018
PAGE - 3
Moved Cefalu Second Wallace Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Absent Wallace Yes to 1) approve moving the District's Workers' Compensation Program to
Association of California Water Agencies/Joint Powers Insurance Authority effective July 1,
2018; and, 2) approve Resolution No. 3080-18 consenting to enter the Joint Protection
Programs of the Association of California Water Agencies/Joint Powers Insurance Authority.
e. Sensus Water Meter Order for 2018 Water Projects
(Trevor Coolidge, Associate Engineer) -Staff provided details regarding the Meter Installation Project
for the summer of 2018.
Moved Vo of esan Second Cefalu Vo el esan Yes Cefalu Yes Jones. Yes Sheehan
Absent/Wallace Yes to 1) authorize exception to bidding procedures as outlined in the
Purchasing Policy for a sole source purchase of standardized supplies; and, 2) authorize
purchase of 1,405 Sensus Meters and 1,605 Radio -Read Units from Western Nevada Supply in
the estimated amount of $429,631.58.
f. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Cefalu Second Wallace Vv el esan Yes Cefalu Yes Jones Yes Sheehan
Absent]Walface Yes to approve Payment of Claims in the amount of $2,024,349.46.
Action Item 6a was taken following Action Item 6f to accommodate Toree Monteith who
requested to appear before the Board.
a. Request to Appear Before the Board Received from Toree Monteith (Tim Bledsoe, Manager of
Customer service) - Mr. Monteith was not present. Staff provided information regarding the
history of the account and the District's Administrative Code.
Moved Vo el esan Second Wallace Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Absent/Wallace Yes to deny customer's request for relief from sewer bill as it is a violation of
the District's Administrative Code Grant of Easement to South Tahoe Public Utility District
STANDING AND AD-HOC COMMITTEE REPORTS:
President Voglegesang provided a report regarding the Ad -Hoc City Council meeting that he,
Director Wallace and Richard Solbria attended on Friday, February 9, 2018, including Wendy David,
with the main discussion being the City Public Meeting regarding the PCE contamination held on
February 7, 2018. Staff discussed the community concerns and the most effective communication
methods regarding the PCE plume. The District does not operate any working well located in the
PCE plume.
Director Jones reported regarding the Operations Committee Meeting that he attended on
Monday, February 12, 2018.
BOARD MEMBER REPORTS:
None
REGULAR BOARD MEETING MINUTES - February 15, 2018 PAGE - 4
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Richard Solbrig provided a report regarding the meeting that the he and Director Sheehan
attended on Wednesday, February 14, 2018.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
He attended the Alpine County/District Contract Commission Meeting on February 7, 2018,
regarding Contaminants of Emerging Concern (CEC).
He and Paul Hughes attended the Workforce Housing Meeting on February 8, 2018. The Board
discussed appointing an Ad-hoc Committee Board Member to attend these meetings.
Tahoe Transportation District informed the group that the Loop Road ERI draft final will be
released in May.
STAFF/ATTORNEY REPORTS:
Staff reported the District is researching an Integrated Public Alert and Warning System that the
District would use to communicate quick, accurate, reliable and actionable emergency information
to the public.
Staff provided a report regarding the Helping Hands Outreach Program. In 2017, two households
used the assistance in the amount of $546 with donations in the amount of $2,073 and a year- end
balance of $6,321. Total assistance paid since inception is more than $55,000, which is primarily
District employee donations.
Staff provided an update regarding the Al Tahoe Pump Station Sewer Pipe Lining project that is
being completed by Pro Pipe.
Staff provided photos of the sewer pipe on Cochise Circle that were taken while performing
conditioning assessments with the new TV truck and reported that Pro Pipe lined the pipe and
reestablished the service connection.
Staff reported regarding the Association California Water Agencies (ACWA) distributing information
regarding the water tax SB623 and AB401 to tax water districts for low-income rate assistance or to
support disadvantaged communities. Staff will be attending the Public Hearings regarding this
proposed water tax in March.
ADJOURNMENT TO CLOSED SESSION: 3:23 pm
RECONVENED TO OPEN SESSION: 3:41 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: EI Dorado County Superior
Court Case SC20170130, Gregory Stevenson vs. South Tahoe Public Utility District.
No reportable Board action
REGULAR BOARD MEETING MINUTES - February 15, 2018
PAGE - 5
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al.
No reportable Board action
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and
the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing
Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW,
United States District Court for the Central District of California.
No reportable Board action
ADJOURNMENT: 3:42 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Marla Sharp, As istant C rk of the Board
South Tahoe Public Utility District