04-19-18�a1e'
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 19, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Chris Skelly, IV Jones, Lynn Nolan
Nancy Hussmann, John Thiel, Chris Stanley, Doug VanGorden, Daniel Arce, Jim Hilton, Tim Bledsoe,
Jeremy Rutherdale, Bren Hoyle, Ivo Bergsohn, Linda Brown, Melonie Guttry
Guests: Nidia Watkins; Karen Thesing, ACWA Joint Powers Insurance Authority
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang announced it has been requested that Consent Item 4 c be pulled from the
Consent Calendar and brought forward for discussion as Action Item 6 f.
CONSENT CALENDAR:
Moved Vagelgesang/Second Wallace Vogelgesang Yes Cefalu Yes/Jones YeslSheehan
Yes/Wallace Yes to approve the Consent Calendar with changes as presented.
a. LUTHER PASS POWER AND CONTROL PROJECT
(Julie Ryan, Principal Engineer)
Approved Task Order No. 1 with MCC Controls, LLC, dba PRIMEX, for as -needed consultant
services in an amount not to exceed $50,000.
b. TEMPORARY HELP FOR INFORMATION TECHNOLOGY DEPARTMENT
(Chris Skelly, Information Technology Manager)
Approved Contract renewal with Blue Ribbon Personnel Services for a Temporary Special
Projects Technician, in the estimated amount of $31,000.
REGULAR BOARD MEETING MINUTES - April 19, 2018
PAGE - 2
C. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT
(Ivo Bergsohn, Hydrogeologist)
Approved Change Order No. 9 to Thomas Haen Company, Inc., adding $77,646.61 to the
current Contract.
d. SOUTH Y FEASIBILITY STUDY
(Ivo Bergsohn, Hydrogeologist)
Authorized staff to enter into a Purchase Agreement with Pure Effect Environmental to provide
water treatment services needed for the South Y Feasibility Study in an amount not to exceed
$15,000.
e. REGULAR BOARD MEETING MINUTES: April 5 2018
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved April 5, 2018, Minutes
ITEMS FOR BOARD ACTION
a. 2418 MARLETTE WATERLINE METER INSTALLATION PROJECT (Julie Ryan, Principal Engineer) -Shannon
Cotulla provided an overview of the project.
Moved Cefolu_lSecond SheehanjVggehqesang Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to award project to the lowest responsive, responsible bidder, Thomas Haen Company, Inc.,
in the amount $793,627, and waive minor deviations.
b. LABORATORY SUMMER INTERNS (Daniel Arce, Laboratory Technician) - Daniel Arce reported the
Laboratory is requesting to hire two temporary intern positions. Shannon Cotulla reported Daniel
will be interim Laboratory Director once the current Laboratory Director retires on May 1.
Moved Cefalu Second SheehanlVogehgesong Yes Cefalu Yes .tones Yes Sheehan Yes Wallace
Yes to approve a Contract with Blue Ribbon Personnel for two Temporary Laboratory Intern
positions in an amount not to exceed $18,000.
C. PROPERTY INSURANCE PROGRAM (Nancy Hussmann, Human Resources Director) - Nancy Hussmann
introduced Nidia Watkins and Karen Thesing from Association of California Water Agency Joint
Powers Insurance Authority and provided information regarding program and premium
comparisons including earthquake and flood coverage, not previously included.
Moved Sheehan Second Janes _Voraesan Yes Cefalu YeslJones YeslSheehan YeslWallace
Yes -to authorize the District to join the California Water Agencies/Joint Powers Insurance
Authority Property Insurance Program effective July 1, 2018.
d. RESOLUTION FOR BUREA OF RECLAMATION 2018 WATERSMART GRANT (Lynn Nolan, Grants Coordinator)
-Lynn Nolan reported this grant will provide funding for six of the District's largest pump stations
to send information back to the District's SCADA system in an effort to reduce costs. The Board
thanked Lynn for her efforts on all the grants applied for on behalf of the District.
Moved Wallace/Second SheehanlVogelaesong YeslCefalu Yes Jones YeslSheehon
Yes Wallace Yes -to adopt Bureau of Reclamation WaterSMART Program Resolution No. 3082-18
approving grant funding for Water Infrastructure Efficiencies Project.
REGULAR BOARD MEETING MINUTES - April 19, 2018
e. APPROVE PAYMENT OF CLAIMS (Debbie Henderson, Accounting Manager)
PAGE - 3
Moved Sheehan/Second Cefg1u Vo elgesang YegCefalu Yes/jor)es Yes Sheehan Yes Wallace
Yes to approve Payment of Claims in the amount of $1,813,611.93.
SOUTH Y FEASIBILITY STUDY (Ivo Bergsohn, Hydrogeoiogist) - Ivo Bergsohn provided an overview of
schedule changes of the well drilling contractor and addressed questions from the Board.
moved Cefalu Second SheehonlVogelgesong Yes Cefolu Yes Jones Yes Sheehan Yes Wallace
Yes to approve the change for an additional $9,300 for the mobilization and demobilization for
Phase I of Eloise test well, plus the original $30,560 for the estimate received from Carson Pump
to provide well development, test pumping, well video and treated water storage and
conveyance services needed for the South Y Feasibility Study for a total amount of $39,860.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogel,, ecessang reported the Ad -Hoc City Council Meeting was scheduled for April 13, 2018,
but there were no representatives from the City in attendance.
Director Jones provided a report regarding the Operations Committee Meeting on Monday, April 16,
2018, which consisted of discussions regarding the Emergency Plant Generator potential project
delays due to FEMA funding issues. Shannon Cotulla provided details regarding the FEMA grant
funding delay, reporting staff is not comfortable postponing the generator project. Shannon Cotulla
addressed questions from the Board and Paul Hughes added the FEMA grant is the best option, but
postponing the project is not a good option. Staff is evaluating all options at this time.
Richard Solbrig reported regarding the Workforce Housing meeting on Monday, April 16, 2018. The
committee is working on a pilot project to begin summer 2019. Paul _Hughes proposed Director
Wallace attend as the representative and he and Richard Solbrig attend as alternates.
BOARD MEMBER REPORT'S:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Grant Funding proposals have been submitted totaling approximately $450,000, to be considered at
the May 9, 2018, meeting.
GENERAL MANAGER REPORT:
Richard Solbrig reported he, Shannon Cotulla, Jim Hilton and Attorney Kvistad attended a meeting
on April 18, 2018, with Alpine County representatives to discuss the current Alpine County Contract.
Richard Solbrig suggested appointing an ad-hoc committee to review the reopening of the Alpine
County Contract.
STAFFIATTORNEY REPORTS:
Chris Stanley introduced Jeremy Rutherdale, new Pump Station Supervisor. He further provided a
report regarding the recent Gardner Mountain Pump Station Force Main Spill. Shannon Cotulla
reported regarding a spill in the Washoan area on April 8, 2018. The blockage causing the spill was
removed within 90 minutes of the phone call reporting the incident. He further reported on sampling
at the site and the neighborhood meeting that took place to discuss the incident. District protocols
have been adjusted following this event.
REGULAR BOARD MEETING MINUTES - April 19, 2018
PAGE - 4
Attorney Cvistad updated the Board regarding notification from the State Board regarding surface
water rights. He provided details regarding a settlement act in early 1990, and a public law enacted
by Congress. Legal counsel and staff will be evaluating the District's surface water rights now that the
Truckee River Operating Agreement has been implemented.
Paul Hughes reported there has been some movement in Sacramento to resurrect redevelopment
agencies, which were dissolved in 2011. Two pieces of legislation have been proposed with a focus
of addressing low income housing and other infrastructure projects. The funding mechanism is the
same as the original redevelopment agencies, and this is all in the early stages. Staff will continue to
update the Board as information becomes available.
ADJOURNMENT TO CLOSED SESSION: 3:39 pm
RECONVENED TO OPEN SESSION: 3:52 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and
the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing
Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW,
United States District Court for the Central District of California
No reportable Board action
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al.
No reportable Board action
C. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: EI Dorado County Superior
Court Case SC20170130, Gregory Stevenson vs. South Tahoe Public Utility District.
No reportable Board action
ADJOURNMENT: 3:53 p.m.
r Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of th Board
South Tahoe Public Utility District