05-17-18a
1950 •'Ns
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 17, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Absent: Director Sheehan
Staff: Paul Hughes, Richard Solbrig, Gary Kvistad, Marla Sharp, Brenlyn Hoyle, Chris Bartlett, Jim Hilton,
Ivo Bergsohn, Debbie Henderson, Chris Stanley, Nancy Hussmann, Scott Glaze, Mike Moro, Dan Arce,
Chris Skelly, Shelly Thomsen, John Thiel, Julie Ryan,
Guests: Eric Shafer
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Vogelgesang and Attorney Kvisfad announced it has been requested that Potential
Litigation be added to the Closed Session as 13c. This information came to the District's attention
after the Agenda was published and requires a 4/5's vote to add 13c to the Agenda.
Moved Vogel, esan Second WallacelVogeigesong Yes Cefalu Yes Jones Yes Sheehan
AbsentlWallace Yes to add 13c to the Agenda under Closed Session.
CONSENT CALENDAR:
Mowed Cefalv Second Wallace Vo el esan Yes Cefalu Yes Jones Yes Sheehan Absent Wallace
Yes to approve the Consent Calendar as presented.
a. TEMPORARY HELP FOR PUMPS DEPARTMENT
(Jeremy Rutherdale, Pump Station Supervisor)
Approved direct hiring of two temporary employees for the Pumps Department, from June 1,
2018, through October 31, 2018, in the estimated amount of $33,350.
REGULAR BOARD MEETING MINUTES - May 17, 2018 PAGE - 2
ITEMS FOR BOARD ACTION
a. Fiscal Year 2018/19 Water and Sewer Charge Rates (Paul Hughes, Chief Financial Officer) - Paul Hughes
provided an overview of the 2018/2019 Water and Sewer Service Charge Rates, which were
developed to support the Capital Improvement Program. Director Jones expressed concerns
regarding the rate increases based on budget information of water projects being delayed ten
years. President Vogelgesong stated that this was the course set five years ago. Richard So_ ibrip
reported that future rate increases will be decided after the current five year Proposition 218.
Attorney Kvistad reported that from a procedural stand point the Board cannot make changes
to the current Proposition 218.
Moved CefaluLSecond Wa11acelVoge1gesanea_Yes Cefalu YeslJones NolSheehon
AbsentlWallace Yes to approve Resolution No. 3084-18 confirming the water and sewer service
charge rates for Fiscal Year 2018/19.
b. Fiscal Year 2018/19 Water Enterprise Fund Budget (Paul Hughes, Chief Financial Officer) - Paul Hughes
provided an overview of the proposed Water Fund Budget.
Moved Vo el esan Second Wallace Vogelgesar�a Yes Cefalu Yes Jones Nol Sheehan
AbsentlWallace Yes to adopt Resolution No. 3085-18 adopting the Fiscal Year 2018/19 Water
Enterprise Fund Budget, and authorize staff to incorporate any adjustments or changes
necessary as a result of Board action.
C. Fiscal Year 2018/19 Sewer Enterprise Fund Budget (Paul Hughes, Chief Financial Officer) - Paul Hug -hes
provided an overview of the proposed Sewer Fund Budget.
Moved Vogeloesong Second Wallace V2 el �sarlcg Yes Cefalu YelJones tool Shee_h_pn
AbsentlWallace Yes to adopt Resolution No. 3086-18 adopting the Fiscal Year 2018/19 Sewer
Enterprise Fund Budget, and authorize staff to incorporate any adjustments or changes
necessary as a result of Board action.
d. Box Truck Purchase (Cliff Bartlett, Fleet supervisor) - Cliff Bartlett provided detailed information
regarding the 2019 Ford F-450.
Moved WallacejSecond CefalulYogelgesang Yes Cefalu Yes Jones Yesl Sheehan
AbsentlWallace Yes to authorize the purchase of a 2019 Ford F-450 box truck from Towne Ford
Sales in the amount of $58,518.75.
e. Purchase of a Kia Soul Electric Vehicle (Cliff Bartlett, Fleet supervisor) - Cliff Bartlett provided detailed
information regarding the Kia Soul.
Moved Wallace Second Cefalu Vogelelpesan Yes Cefalu Yes Jones Yes Sheehan
AbsentlWallace Yes to approve the purchase of a 2019 Kia Soul Electric Vehicle through the
State of California Contract Bid # 1-16-23-10E in the estimated amount of $32,573, plus an
additional amount of $4,500 for a Stage 2 Charging Station.
Diamond Valley Ranch Irrigation Monitoring (Ivo Bergsohn, Hydrogeologist) - John Thiel provided a
report regarding the Diamond Valley Ranch Irrigation Project.
REGULAR BOARD MEETING MINUTES - May 17, 2018
PAGE - 3
Moved Cefalu Second Vo e! esang Vo e1 esan Yes Cefalu Yes Janes Yesl Sheehan
Absent Wallace Yes to accept the cost proposal from Domenichelli and Associates, Inc., for
engineering services needed to satisfy the monitoring and reporting requirements for the
discharge of recycled wastewater onto the Diamond Valley Ranch in an amount not to exceed
$56,186.
g. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Wallace Second CefolulVogelge5ong Yes Cefalu YeslJones YeslSheehon
Absent Wallace Yes to approve Payment of Claims in the amount of $1,533,698.75.
STANDING AND AD-HOC COMMITTEE REPORTS:
Richard Solbrig reported the City of South Lake Tahoe Ad-hoc Meeting was cancelled for May 11
and that the next meeting is scheduled for June 8, 2018, at the District. Scott Ferguson, Patty
Kouyoumdjian and Doug Smith from Lahontan, will be attending to discuss the South Y PCE
contamination and clean up procedures.
Direcfor Jones reported that he attended the Operations Committee on Monday, May 14, and to
review the Minutes.
Richard Solbrig reported that he will be attending the next Workforce Housing Policy Subgroup
Committee Meeting on May 23, 2018, at 10:00 a.m. at the Tahoe Mountain Laboratory.
BOARD MEMBER REPORTS:
Director Wallace reported on several items including the County Supervisor elections and Tahoe
Transportation business.
Director Jones provided a report regarding the Association of California Water Agencies (ACWA)
Conference that he, iso Bergsohn and Shannon Cotulla attended in Sacramento May 7-11 and
provided a Conference Packet for the Board's information.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Richard Sollbrig reported he and Director Sheehan attended the EI Dorado County Water Agency
meeting on Wednesday, May 9, and reported that the District will need to complete additional work
for the projects that were submitted for the Cost Sharing Program. The next meeting is June 13.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
• He attended a meeting of the American Association of University Women (AAUW) on
Saturday, May 12.
• He attending the Mayor's "Let's have a Conversation" on Wednesday, May 16, regarding the
Sierra Tract renovation.
• He is planning a presentation to the Tahoe Resource Conservation District (TRCD) Board on
June 12, 2018.
• Received an invitation from Go Tahoe North for May 24 6-7:30 p.m. at the West Shore Caf6 to
support Assemblyman Eduardo Garcia who is responsible for Proposition 68 on the November
ballot. An RSVP is required by May 23.
• Reported the Tahoe Mountain News and Lake Tahoe News printed articles regarding the
District receiving the Certificate of Achievement for Excellence in Financial Management and
Reporting and also the Certificate of Transparency Award from California Special District
Association.
REGULAR BOARD MEETING MINUTES - May 17, 2018 PAGE - 4
STAFFIATTORNEY REPORTS:
Nancy Hussmann reported regarding the General Manager's recruitment schedule and asked for
input from the Board which will be discussed in a future Closed Session.
Shelly Thomsen requested the Board to save the date regarding the Diamond Valley Ranch Ribbon
cutting scheduled for August 22 for the hydroelectric facility and the 50 -year celebration of the
export line.
Paul Hughes presented an update regarding the Liberty Utilities street light billing.
Paul Hughes reported that he will be in Sacramento the week of May 21 attending the Special
District's legislative conference.
Shelly Thomsen reported regarding the meeting she attended with the City of South Lake Tahoe for
potential irrigation cost savings.
Attorney Kvistad reported the State Water Resources Control Board (SWRCB) confirmed the six month
extension for submittal of applications and permits for surface water rights which allows time for the
gathering of further information.
Attorney Kvistad reported that Ivo Bergsohn and Shannon Cotulla attended a meeting with the
SWRCB, Lukins and Tahoe Keys staff regarding the amended work plan by the responsible parties of
PCE plume. He and Richard Sollbrig were able to attend the last l/z hour. Conditions were presented
from the water purveyors to the SWRCB to be considered to be added to the work plan.
Director Jones reported that the Department of Water Resources is trying to tax water and that more
information can be found at watertaxfacts. org
ADJOURNMENT TO CLOSED SESSION: 3: 39pm
RECONVENED TO OPEN SESSION: 4:26 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: EI Dorado County Superior
Court Case SC20170130, Gregory Stevenson vs. South Tahoe Public Utility District.
The Board adopted a legal budget for the Stevenson case.
b. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
No reportable Board action
C. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
No reportable Board action
ADJOURNMENT: 4:27 p.m.
r,
Marla Sharp, sistant C erk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District