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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 7, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Chris Stanley,
Bren Hoyle, Nancy Hussmann, John Thiel, Steve Caswell, Brent Goligoski, Julie Ryan, Ethan Malonzo,
Heidi Baugh, Star Glaze, Chris Skelly, Debbie Henderson, Cuz Cullen
Guests: Rebecca Bryson, Tahoe Prosperity Center Housing Project Outreach Committee
COMMENTS FROM THE AUDIENCE: Rebecca Bryson thanked the Board for the District leadership
shown on workforce housing and looks forward to continuing to work with the District as well as other
entities in the Lake Tahoe Basin.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan Second Wallace/Vogelgesang Yes Cefolu Absent Jones Yes Sheehan Yes Wallace
Yes to approve the Consent Calendar as presented.
a. TAHOE VALLEY SOUTH BASIN HYDROGEOLOGIC MAPPING
(Ivo Bergsohn, Hydrogeologist)
Accepted the cost proposal from Kennedy Jenks Consultants for engineering services to
create electronic files of subsurface cross-sections for the Tahoe Valley South Subbasin in an
amount not to exceed $29,960.
REGULAR BOARD MEETING MINUTES - June 7, 2018
PAGE - 2
b. ANNUAL SOFTWARE SUPPORT COSTS FOR UTILITY BILLING SOFTWARE
(Chris Skelly, Information Technology Manager)
Approved payment to Accela, Inc., for utility billing software maintenance and support in the
amount of $29,066.12.
C. SEWER ENTERPRISE 2018/19 APPROPRIATIONS SUBJECT TO LIMITATION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3087-18 setting the limitation on Appropriations for Fiscal Year 2018/19.
d. REGULAR BOARD MEETING MINUTES: May 3 2018 and May 17 2018
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved May 3, 2018, and May 17, 2018, Minutes.
ITEMS FOR BOARD ACTION
a. Social Media Policy (Shelly Thomsen, Water Conservation Specialist) - Chris Skelly provided information
regarding the proposed Social Media Policy. If approved today, the District will start with
Facebook and Nextdoor.
Moved Sheehan Second Wallace Va et esan Yes Cefalu Absent//Jones Yes Sheehan
Yes/Wallace Yes to adopt the Social Media Policy and approve the District's use of social
media.
b. 2017 Fire Hydrant Service Expansion and Large Meter Replacement Project (Julie Ryan, Principal
Engineer) - Julie Ryan provided details regarding the Change Order and details of the project.
John Thiel further provided information regarding the project and addressed questions from the
Board. Shannon Cotulla provided information regarding contracts and the bid process.
Moved Sheehan Second Wallace Vo e# esan Yes Cefalu Absen# Jones Yes Sheehan
Yes/Wallace Yes to approve Change Order No. 2 to White Rock Construction in the credit
amount of $459.77.
c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Wallace Vo e# esan Yes Cefalu Absent//Jones Yes Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $2,220,523.43.
STANDING AND AD-HOC COMMITTEE REPORTS:
Richard Solbriq provided a report regarding the work being done on the Ad -Hoc Workforce Housing
Committee. Director Wallace suggested conducting research regarding workforce housing and
thanked Richard Solbrig for his efforts on this project.
Richard Solbriq reported the next Ad -Hoc City Council Meeting is scheduled for Friday, June 8, at 9
a.m. at the District. Representatives from Lahontan will be attending. President Vogelgesanq
appointed Director Jones to attend the meeting as Director Wallace is unable to attend.
The District is working with Alpine County representatives to schedule the next Alpine County/District
Ad -Hoc Contract Commission meeting, with potential dates in July and August, based on availability.
REGULAR BOARD MEETING MINUTES - June 7, 2018
PAGE - 3
BOARD MEMBER REPORTS:
Director Jones reported he and Richard Solbrig attended a symposium hosted by Mountain Counties
Water Agency and provided details regarding the symposium.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The next meeting is scheduled for Wednesday, June 13, 2018, at 10:00 a.m.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
• Richard S01briy and Paul Hughes met with Nick Exline of Midkiff and Associates to discuss
several things including the Lakeside Mutual Water Company Agreement regarding the
Chateau Development. The Board would like staff to continue discussions with Lakeside.
STAFF ATTORNEY REPORTS:
Nancy Hussmann provided kudos to Liz Kauffman, for her work on the General Manager Recruitment
Brochure. The position will be posted Monday, July 2, 2018, and the draft brochure was reviewed and
discussed with the Board. Brochures are planned to be mailed and/or emailed to all California
Association of Sanitation Agencies and Association of California Water Agency (ACWA) Members,
and advertising online. The supplemental questions and process were also reviewed with the Board.
Paul Hughes provided a report regarding Assembly Bill 3037 and a Local Agency Formation
Commission sponsored legislation Assembly Bill 2258.
Shannon Cotulla reported regarding the Lake Tahoe Summit scheduled for August 21, 2018. There is a
ribbon cutting at Diamond Valley Ranch on Wednesday, August 22. He further reported regarding
the fire partnership and the permanent water conservation regulations passed at the state level.
Attorney Kvistad reported regarding the Sustainable Groundwater Management Act in which the
District has submitted two alternatives. The Department of Water Resources is re-evaluating the
prioritization of basins and the District has been categorized as a very low priority basin. At this point,
there is nothing more that the District should be doing, but to wait and see if the reprioritization stands
and which, if any, the alternatives are approved by Department of Water Resources (DWR).
Steve Caswell introduced Ethan Malonzo, Engineering Intern, hired to work through December.
Shannon Cotulla introduced Star Glaze, Customer Service Representative, who is participating in
succession planning for the Contracts Administrator Position.
ADJOURNMENT TO CLOSED SESSION: 3:45 pm
RECONVENED TO OPEN SESSION: 4:21 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. 54957(b) Public Employee Discipline/Dismissal/Release.
No reportable Board action
REGULAR BOARD MEETING MINUTES - June 7, 2018
PAGE - 4
b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: EI Dorado County Superior
Court Case SC20170130, Gregory Stevenson vs. South Tahoe Public Utility District.
No reportable Board action
C. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
No reportable Board action
ADJOURNMENT: 4:22 p.m.
Melonie Guttry, Clerk of the oard
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District