District Board Agenda Packet 07-05-18SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, July 5, 2018 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
1.CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2.COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3.CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4.ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5.CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6.ITEMS FOR BOARD ACTION
a.2018/2019 Sodium Hypochlorite Drum Supplies
(Jeremy Rutherdale, Pumps Supervisor and Linda Brown, Purchasing Agent)
Award Contract to the lowest responsive, responsible bidder, Thatcher Company of
California Inc. in the estimated amount of $20,648.94.
b.2018/2019 Sodium Hypochlorite Mini-Bulk/Tote Supplies
(Jeremy Rutherdale, Pumps Supervisor and Linda Brown, Purchasing Agent)
Award Contract to the lowest responsive, responsible bidder, Thatcher Company of
California Inc., in the estimated amount of $26,580.
c.2018/19 Polymer Supplies (Jeff Lee, Manager of Plant Operations and Linda Brown, Purchasing Agent)
Authorize Contract for Fiscal Year 2018/19 for polymer supplies by either renewing the
District’s Contract with Polydyne Inc., or authorizing a new Contract with Solenis LLC for
an estimated amount and due to special circumstances, it is in the District’s best
interest to enter such Contract without compliance with the bidding procedures.
REGULAR BOARD MEETING AGENDA – July 5, 2018 PAGE – 2
d. Liability Insurance Program (Nancy Hussmann, Human Resources Director)
Approve moving the District’s Liability Program with California Sanitation Risk
Management Authority to the Liability Insurance Program at the Association of
California Water Agencies Joint Powers Insurance Authority.
e. 2018 Water and Sewer Systems Improvement Projects (Julie Ryan, Principal Engineer)
Award Project to the lowest responsive, responsible bidder, Thomas Haen Company,
Inc., in the amount $1,619,570, and waive minor deviations. This award includes the two
added alternative bid items.
f. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $2,010,702.94
7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Declaration of Candidacy Filing Deadlines (Melonie Guttry, Executive Services Manager)
b. 2018 Lake Tahoe Summit (Shannon Cotulla, Assistant General Manager)
c. Diamond Valley Ranch Event (Shannon Cotulla, Assistant General Manager)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
06/21/18 - 2:00 p.m. Regular Board Meeting at the District
07/04/18 - 4th of July Holiday District Offices Closed
Future Meetings/Events
07/16/18 - 3:30 p.m. Operations Committee Meeting at the District
07/19/18 - 2:00 p.m. Regular Board Meeting at the District
13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not
open to the public; however, an opportunity will be provided at this time if members of the public would like to
comment on any item listed – three minute limit.)
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may
be held for conference with legal counsel regarding existing litigation: El Dorado
County Superior Court Case SC20170130, Gregory Stevenson vs. South Tahoe Public
Utility District.
b. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
ADJOURNMENT (The next Regular Board Meeting is Thursday, July 19, 2018, at 2:00 p.m.)
REGULAR BOARD MEETING AGENDA – July 5, 2018 PAGE – 3
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – July 5, 2018 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
July 5, 2018
ITEMS
a.ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
Adopt Resolution No. 3088-18, (supersedes Resolution No. 3062-17) adopting the District’s
Investment Policy.
b.CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopt Resolution No.3089-18 which incorporates the Pay Listing by Position for the pay listing
effective May 31, 2018.
c.RESOLUTION FOR BUREAU OF RECLAMATION 2018 WATERSMART SMALL-SCALE WATER
EFFICIENCY PROJECTS GRANT
(Lynn Nolan, Grants Coordinator)
Adopt Resolution No. 3090-18 approving Bureau of Reclamation WaterSMART Small-Scale
Water Efficiency Projects Grant Program submittal for grant funding for a pressure reducing
valve program.
d.SAFETY CONSULTANT
(Nancy Hussmann, Human Resources Director)
Renew Contract with Pam Murcell, KWA Safety & HazMat Consultants, Inc., for the period of
July 1, 2018, through June 30, 2019.
e.WATER AND SEWER RATE STUDIES
(Paul Hughes, Chief Financial Officer)
Approve the proposal from HDR Engineering to conduct comprehensive water and sewer rate
studies at the estimated cost of $59,825.
f.DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT
(Ivo Bergsohn, Hydrogeologist)
Approve Change Order No.11 to Thomas Haen Company, Inc., adding $52,250 to the current
Contract.
g.2017 PONDEROSA WATERLINE/METER INSTALLATION PROJECT
(Stephen Caswell, Senior Engineer)
Approve Change Order No. 2 to Sierra Nevada Construction, Inc., in the credit amount of
$19,733.50.
REGULAR BOARD MEETING AGENDA – July 5, 2018 PAGE – 5
h. 2017 PONDEROSA WATERLINE/METER INSTALLATION PROJECT
(Stephen Caswell, Senior Engineer)
Authorize staff to file a Notice of Completion with the El Dorado County Clerk and execute the
Closeout Agreement and Release of Claims for Sierra Nevada Construction, Inc., for the 2017
Ponderosa Waterline/Meter Installation Project.
i. COMPUTER EQUIPMENT FOR FISCAL YEAR 2018/2019
(Brian Bartlett, Network/Telecom Systems Administrator)
Authorize purchase of budgeted computers and servers for the estimated amount of $64,000
(including tax).
j. ADDITION TO BOARD POLICY MANUAL AND AMENDMENT TO SOCIAL MEDIA POLICY
(Melonie Guttry, Executive Services Manager/Board Clerk)
1) Approve the addition to Board Policy Manual, Social Media Section 3080-10; and, 2)
Approve the amendment to the Social Media Policy adopted June 7, 2018.
k. REGULAR BOARD MEETING MINUTES: June 21, 2018
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve June 21, 2018, Minutes
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: Annual Adoption of Statement of Investment Policy
REQUESTED BOARD ACTION: Adopt Resolution No. 3088-18, (supersedes Resolution No.
3062-17) adopting the District’s Investment Policy.
DISCUSSION: The present Investment Policy was adopted July 6, 2017. The policy
requires annual review and adoption by the Board of Directors. The District Investment
Advisor, PFM Asset Management LLC, has conducted a review of the policy and has
recommended changes to Section III: Objectives and Section VIII: Permitted
Investments.
SCHEDULE: Adopt Resolution No. July 5, 2018
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3088-18, PFM Memorandum, and Statement of
Investment Policy Redline
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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RESOLUTION NO. 3088-18
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING A STATEMENT OF INVESTMENT POLICY AND
SUPERSEDING RESOLUTION NO. 3062-17
BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District,
County of El Dorado, State of California, as follows:
WHEREAS, the South Tahoe Public Utility District enters into various investments
from time to time on behalf of the District as permitted by the California Government
Code and the District’s Investment Policy; and,
WHEREAS, the South Tahoe Public Utility District staff wish to update the
Statement of Investment Policy to enhance the South Tahoe Public Utility District’s
opportunities for prudent and systematic investments, to delegate the Chief Financial
Officer as the investment officer of the District, and to update certain language
according to the California Government Code; and,
NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe
Public Utility District that;
The attached Statement of Investment Policy is hereby adopted and becomes a
part of this Resolution by reference herein.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regular meeting duly held on the 5th day of
July, 2018, by the following vote:
AYES:
NOES:
ABSENT:
___
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_______________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: CalPERS Required Pay Listing by Position
REQUESTED BOARD ACTION: Adopt Resolution No.3089-18 which incorporates the Pay
Listing by Position for the pay listing effective May 31, 2018.
DISCUSSION: California Public Employees’ Retirement System (CalPERS) requires each
revision of a combined salary schedule listing all positions at the District be formally
adopted by the Board of Directors. The listing must be retained by the District and must
be available for public inspection for not less than five (5) years. This revision addresses
the addition of two new positions for Customer Service Specialist and Senior Customer
Service Rep effective May 31, 2018.
SCHEDULE: Post Pay Listing effective May 31, 2018, on website after approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3089-18, Pay Listing by Position effective May 31, 2018
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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RESOLUTION NO. 3089-18
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FORMALLY
ADOPTING PAY LISTING BY POSITION FOR THE
EFFECTIVE DATE OF MAY 31, 2018
WHEREAS, the Board of Directors of South Tahoe Public Utility District and the
Board of Administration of California Public Employees’ Retirement System entered into
a contract, effective June 19, 2003, and amended effective April 19, 2007, providing for
the participation of said public agency in the California Public Employees’ Retirement
System; and,
WHEREAS, the Government Code and CCR, Title 2, Section 570.5 requires that
one combined pay schedule, adopted by the Board of Directors, for every employee
position, including the Board of Directors, be made available for public inspection and
retained for not less than five years; and
WHEREAS, the South Tahoe Public Utility District Pay Listing by Position for the
effective dates of May 31, 2018, is incorporated herein.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South Tahoe
Public Utility District hereby formally adopts the above-mentioned Pay Listing by Position
for the effective date of May 31, 2018.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regular meeting held on the 5th day of July, 2018,
by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST: _________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
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BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: Resolution for Bureau of Reclamation 2018 WaterSMART
Small-Scale Water Efficiency Projects Grant.
REQUESTED BOARD ACTION: Adopt Resolution No. 3090-18 approving Bureau of
Reclamation WaterSMART Small-Scale Water Efficiency Projects Grant Program
submittal for grant funding for a pressure reducing valve program.
DISCUSSION: South Tahoe Public Utility District staff is requesting approval to submit a
grant application to the Bureau of Reclamation WaterSMART 2018 Grant Program for a
pressure reducing valve installation program on the District’s largest water producing
infrastructure. The grant is limited to $75,000 with a $75,000 match. Attached Resolution
No. 3090-18 is a requirement of the funding application.
SCHEDULE: Final application will be submitted July 31, 2018
COSTS: Match costs are associated with this item
ACCOUNT NO: N/A
BUDGETED AMOUNT REMAINING: N/A
ATTACHMENTS: Resolution No. 3090-18
______________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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RESOLUTION NO. 3090-18
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
BUREAU OF RECLAMATION WaterSMART:
SMALL-SCALE WATER EFFICIENCY GRANT 2018
BE IT RESOLVED by the South Tahoe Public Utility District (STPUD) Board of
Directors that the General Manager, Assistant General Manager and/or the Chief
Financial Officer is hereby authorized and directed to sign and file, for and on behalf of
the STPUD, a Financial Assistance Application for a financing agreement from the
Bureau of Reclamation for the planning, design, and construction of the following
project:
Pressure Reducing Valve SCADA Upgrades
And;
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency has
and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Bureau
of Reclamation; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission
of an application under the Bureau of Reclamation WaterSMART Grant Program and
certifies that STPUD is capable of the providing the amount of funding and in-kind
contributions specified in the funding application; and
BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet
established deadlines for entering into a grant or cooperative agreement;
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No.3090-18 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 5th
day of July, 2018, by the following vote:
AYES:
NOES:
ABSENT:
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_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3090-18
July 5, 2018
Page 2
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BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Nancy A. Hussmann, Human Resources Director
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: Safety Consultant
REQUESTED BOARD ACTION: Renew Contract with Pam Murcell, KWA Safety & HazMat
Consultants, Inc., for the period of July 1, 2018, through June 30, 2019.
DISCUSSION: Since September of 2016, Pam Murcell, of KWA Safety & HazMat Consultant, Inc.,
has been providing safety program consulting for the District. As detailed in the attached
Proposal, Ms. Murcell has updated seven (7) safety policies and has provided required safety
program training to District staff. She has also provided additional consulting services in the
form of air sampling, and has provided additional technical advice on a variety of subjects that
have arisen. The work performed by the consultant has helped the District remain in
compliance with the many OSHA regulations.
The expertise that a safety consultant can provide is an important function of a District of our
size. Ms. Murcell is a Certified Industrial Hygienist who has the technical expertise to keep the
District in compliance. She works for other public entities in the Tahoe basin, and understands
how to balance meeting regulatory requirements with cost effective programs. In the coming
year, there are an additional seven (7) safety programs that need to be updated and/or
developed. Additionally, it has been well over 20 years since the District has had a
comprehensive noise survey of all District facilities. Ms. Murcell is also available to teach some
of the required safety-related classes at the District’s April 2019 in-house training conference.
Due to the many human resources issues that require attention, these safety programs would
not be able to be completed with existing staff in the Human Resources Department. The cost
of this Contract is a more cost effective method of addressing required safety needs, than by
adding additional staff to the Human Resources Department.
SCHEDULE: July 6, 2018 Notify Ms. Murcell of approved Contract
COSTS: $30,720
ACCOUNT NO: 50/50-44-6079
BUDGETED AMOUNT AVAILABLE: $66,300
ATTACHMENTS: Proposal for Safety Program Support Services FY 2018-19
___________________________________________________________________ ________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Manager
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: Water and Sewer Rate Studies
REQUESTED BOARD ACTION: Approve the proposal from HDR Engineering to conduct
comprehensive water and sewer rate studies at the estimated cost of $59,825.
DISCUSSION: At the March 20, 2018, Board Workshop, staff was directed to initiate
water and sewer rate studies at the beginning of Fiscal Year 2018/19. The purpose of
the studies is to determine the service charge rates for a five year period (2019/20 –
2023/24) necessary to fund District operations and complete various levels of the water
and sewer capital improvement plans. District staff contacted the District’s rate
consultant, HDR Engineering (HDR), and requested a proposal to develop five-year rate
studies for both water and sewer service charge rates. The District received the
attached Proposal from HDR to develop the studies and present the results at up to
three public meetings. The estimated cost for the Proposed Scope of Work is $59,825. If
the District desires to expand upon the Scope of Work, or would like the consultant to
attend additional meetings, the associated costs will be billed on a time-and-materials
basis.
Shawn Koorn, Associate Vice President with HDR, has extensive experience with the
District and other agencies in and around the Basin and is assigned as the Project
Manager for the proposed work.
SCHEDULE: N/A
COSTS: $59,825
ACCOUNT NO: 10/2050-4440
BUDGETED AMOUNT AVAILABLE: $30,000; $30,000
ATTACHMENTS: HDR Proposal
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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hdrinc.com
2365 Iron Point Road, Suite 300, Folsom, CA 95630
T (916) 817-4700 F (916) 817-4747
May 21, 2018
Mr. Paul Hughes
Chief Financial Officer
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, California 96150
RE: Proposal to Conduct Comprehensive Water and Sewer Rate Study
Dear Mr. Hughes:
The South Tahoe Public Utility District (District) has requested technical and professional
assistance to develop cost-based water and sewer rates. To accomplish this objective, we have
developed this proposal to conduct comprehensive water and sewer rate study. These rate
studies will be designed to systematically review the adequacy and equity of the District’s water
and sewer rates.
HDR Engineering, Inc., (HDR) has successfully worked with the District in the past on other rate
issues, along with a number of other local water and sewer utilities. This water and sewer rate
study will be an extension of our past services to the District.
The development and basis for the District’s proposed water and sewer rates must be clearly
understood, well-documented, and follow generally accepted methodologies to meet the
requirements of Proposition 218 and the California Constitution Article XIII D, Section 6 (Article
XIII D). This is critical given the recent legal challenges to water and sewer rates over the last
several years. The intent of this study is to design and tailor it to comply with Proposition 218
requirements, as they are currently understood.
The proposed Project Manager for the District’s study will be Shawn Koorn. Shawn has worked
extensively with the District in the past and is highly experienced and qualified in utility cost-of-
service analysis and rate setting.
We have prepared this proposal based upon our limited understanding of the District’s rate
study needs. We are certainly willing to modify our proposal to meet your specific needs. We
appreciate the opportunity to continue to work with you. If you have any questions regarding our
proposal please contact Shawn Koorn, the proposed Project Manager at (425) 450-6366 or at
Shawn.Koorn@hdrinc.com.
Sincerely,
HDR ENGINEERING, INC.
Holly L.L. Kennedy, PE Shawn W. Koorn
Vice President Associate Vice President
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1 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 1
South Tahoe Public Utility District
South Tahoe Public Utility District
Proposal to Conduct a Comprehensive
Water and Sewer Rate Study
1. Introduction
The South Tahoe Public Utility District (District) has requested technical and professional
assistance to independently assess and evaluate the District’s water and sewer rates by
conducting a comprehensive rate study for each utility. This study is driven, in part, by the need
to develop cost-based rates that reflect the District’s operating and capital needs, while
providing long-term financial sustainability to each utility. To meet the intent of Proposition 218,
the study will develop rates that are cost-based, equitable, and based on the District’s specific
costs and customer characteristics.
HDR has the technical and professional expertise to successfully conduct the District’s studies.
Our staff includes exceptionally qualified, and nationally recognized utility rate and finance
specialists, as well as engineering specialists to assist in developing a quality study that is on
time and within budget. As a result of our technical expertise in financial planning and rates,
many of the local Lake Tahoe utilities have trusted HDR to conduct their water and sewer rate
and fee studies.
2. Study Goals/Objectives and General Approach
The overarching goal of the study is to assess and evaluate the District’s current water and
sewer rates and establish cost-based and defensible rates. Provided below is our understanding
of the District’s goals and objectives for this rate study.
Develop the study using generally accepted rate methodologies and industry best
practices (e.g., American Water Works Association [AWWA] and Water Environment
Federation [WEF]).
Develop the study to reflect the requirements of Proposition 218 and the California
Constitution Article XIII D (i.e., defensible rates and charges).
Develop a revenue requirement analysis for each utility that provides a projection of
operating and capital needs for the next 5-year period and meets the District’s financial
policies (e.g., target reserve balances, debt service coverage ratios, renewal and
replacement funding, etc.).
Develop a water and sewer cost-of-service analysis to equitably allocate the costs
between each utility’s customer classes of service (rate schedules). Consider and
incorporate the need to allocate costs to rate tiers to provide a cost basis for the District’s
tiered water rates (i.e., Capistrano decision).
Develop average unit costs, as part of the cost-of-service analysis to establish the fixed
and variable cost basis of the proposed rates. Review and assess the District’s current
water and sewer rate structures, particularly the District’s tiered water rate structure.
Provide and recommend changes, as appropriate, to the current structures, classes of
service, tier allocations, and the fixed/variable charges for each utility.
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2 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 2
South Tahoe Public Utility District
Provide effective written and oral presentations of the results of this study.
Work closely with the District’s project team to maximize the value of this study.
Provide a copy of the rate models to the District for their future use and update.
A comprehensive rate study is generally comprised of three interrelated analyses. These are
shown below in Figure 1.
Figure 1
Overview of the Comprehensive Rate Study Process
While Figure 1 provides an overview of the typical components of a comprehensive rate study,
an important aspect of this study is incorporating and “tailoring” those analytical elements to the
District’s specific customer characteristics and system operations. This provides the cost basis
and justification for proposed water and sewer rates under Proposition 218. Provided below is
HDR’s proposed scope of services for the District’s comprehensive rate study.
3. Proposed Project Approach (Scope of Services)
Given the identified goals and objectives for the study, HDR has developed a detailed project
approach (scope of services), by major tasks, for the District’s study.
Task 0 – Project Management
This task includes the general project management activities that are required to complete the
project on time and within budget. This includes allocating the appropriate labor resources to the
project and working with the District’s Project Manager to schedule project meetings and
provide regular progress reports.
Deliverables from Task 0
Coordination with the District’s Project Manager
Monthly progress report of project status and budget
Task 1 – Initial Project Kick-Off Meeting
An initial project “kick-off” meeting will be a meeting of approximately 2 hours in length and
attended by HDR’s Project Manager. Given that we have worked extensively with the District in
the past, the main objective of this meeting is to discuss key objectives for the study and review
the approach/scope of services. The project schedule will also be finalized at this initial project
kick-off meeting. Finally, we will also review with the District the initial written data request and
Revenue Requirement Analysis Compare the sources of funds (revenues)
to the expenses of the utility to determine
the overall adjustment to rates.
Cost-of-Service Analysis Allocate the total revenue requirement to the
various customer classes of service in a
“fair and equitable” manner.
Rate Design Analysis Design rates to yield the revenue requirements and
be compliant with Proposition 218.
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3 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 3
South Tahoe Public Utility District
review items that may be difficult to provide. To minimize the overall budget, we would propose
that the initial project meeting be conducted via conference call.
Deliverables from Task 1:
Initial kick-off meeting held via conference call
Task 2 – Initial Written Data Request
A written data request will be provided to the District prior to the initial project kick-off meeting
(Task 1). The written data request will provide a detailed and organized list of the data required
to complete the comprehensive water and sewer rate study. It is anticipated that the data should
be, for the most part, readily accessible data and information. If not, we will work with the District
to resolve any data issues.
Deliverables from Task 2:
Initial written data request
Task 3 – Revenue Requirement Analysis
We will develop a water and sewer revenue requirement analysis using generally-accepted rate-
setting methodologies. This portion of the study entails reviewing the various sources of funds
(revenues) and comparing them to the applications of funds (expenses) for each utility, while
considering the prudent and proper funding for operations and maintenance (O&M) and capital
expenditures. It determines the need for future water and sewer revenue (rate) adjustments. A
more detailed discussion of the various steps involved in developing the revenue requirements
for each utility is provided below.
Step 1 – Selection of a Test Period – A “test period” refers to a time frame of reference for the
accumulation of revenues, expenses, and consumption data. HDR would propose a projected 5-
year time period for this study. The District has historically adopted annual rates for a 5-year
period. The specific time period to be used will be determined in the initial project meeting.
Step 2 – Method of Accumulating Costs – A “cash basis” methodology is proposed for each
utility’s revenue requirement analysis. This methodology is consistent with the District’s past
rate studies and it sums O&M expenses, taxes/transfer payments, debt service, and capital
improvements funded from rates.
Step 3 – Accumulation of Revenues and Expenses – Once the test period and method of
accumulating costs has been determined, we will work with District management and staff to
develop the test period revenue requirements.
In projecting revenues, extra care will need to be taken, since the local area is coming out of a
drought and the current consumption levels are likely not reflective of normal water conditions.
Given that, we will review water consumption history and work with the District to develop a
reasonable projection of water sales and wastewater volumes and resulting revenues. In
addition, the District has been installing meters on a significant number of customers over the
past several years and customer consumption may change as bills reflect actual metered
consumption.
Revenue requirements are composed of two major types of costs; operational and capital
expenses. The operational costs are generally projected from historical or budgeted costs, using
assumed escalation factors, and adjusted for known changes (e.g., additional personnel,
26
4 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 4
South Tahoe Public Utility District
growth/expansion). While the projection of the O&M costs is fairly straightforward, the projection
of capital costs is generally the focus of the analysis, and requires more thought and planning.
The starting point for projecting capital costs (expenditures) will be the District’s capital
improvement plan. In the financial planning process, consideration must be given to maximizing
the capital expenditures, while minimizing rates. In summary form, the general approach is to
list the annual capital projects, and then determine the various outside funding sources for each
of the projects. The balance of projects not funded by the available sources of funds must be
financed from a combination of long-term debt and rates. It is the balancing of the use of long-
term debt to the impact upon rates, which is critical to the analysis. A major consideration for
this portion of the analysis is to provide adequate funds from rates on an annual basis to
address renewal and replacement capital funding needs.
In developing the final revenue requirements, a number of financial planning aspects are also
taken into account. These include, but are not limited to, debt service coverage ratios, minimum
operating and capital reserves, and minimum annual funding for renewal and replacement of
existing infrastructure.
At the conclusion of the revenue requirements, we will develop summary pages for each utility
comparing the present revenues to the projected operating and capital expenditures for the
projected 5-year period. This will provide the overall cost basis for any adjustments to the
District’s revenues (i.e., rates). If needed, a rate transition plan will be developed to smoothly
implement any needed rate adjustments.
At the completion of the draft revenue requirement analysis, a half-day project meeting will be
held at the District’s offices to review and discuss the analyses. HDR will develop a draft final
revenue requirement for each utility based on the review of the analyses. We will hold a
conference call with District staff to review the draft final revenue requirement.
Deliverables as a Result of Task 3:
A “stand-alone” revenue requirement analysis, for each utility, for a projected 5-year time
period that considers the prudent operating and capital funding needs of each utility
Projection of water usage and wastewater volumes and revenues to reflect the changing
customer demand conditions
A capital financing plan within the revenue requirement analysis for utility that attempts to
maximize capital expenditures, while minimizing the bill impacts to customers over time
Recommendations regarding key financial indicators (i.e., debt service coverage, capital
replacement, annual target for reserve fund balance, etc.) for each utility
A half-day project meeting at the District’s offices to review draft revenue requirement
analysis for each utility
A conference call to review the draft final revenue requirement for each utility
Task 4 – Cost-of-Service Analysis
In simplified terms, a cost-of-service study attempts to equitably allocate the revenue
requirements between the various customer classes of service. The basis for establishing water
27
5 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 5
South Tahoe Public Utility District
and sewer rates that are fair, equitable, and defendable has traditionally been cost-of-service
principles and methodologies.1
At the same time, the courts have historically recognized that municipal (i.e., public) entities can
take into account policy items other than strictly cost of service when establishing rates (e.g.,
conservation, efficient use, and ability to pay). The State of California has certain well-
established legal constraints regarding utility ratemaking, of which Proposition 218 (California
Constitution Article XIII D) is at the forefront. In short, Proposition 218 requires the utility to
establish cost-based rates for the services provided. However, Proposition 218 provided certain
direction, but lacked clarity and definition in certain areas. This task is designed to specifically
address this legal requirement to develop the cost basis for both the fixed and
consumption/variable charges for the rate structures of both utilities.
A brief discussion of the major steps associated with the proposed cost-of-service analyses for
the water and sewer utility is provided below. The general approach for both utilities is similar,
except where noted otherwise.
Step 1 – Selection of Test Period – A cost-of-service analysis typically reviews a 1-year
period, or the period over which rates will ultimately be set. For cost of service purposes,
allocating the fiscal year (FY) 2019/20 revenue requirements would appear to be appropriate.
Step 2 – Selection of the Method to Accumulate Costs –The cash basis revenue
requirement for each utility will be used for the cost–of-service analysis.
Step 3 – Functionalization and Allocation of Expenses – Functionalization refers to the
arrangement of cost data into its basic cost categories. For a water utility, this typically takes the
form of source of supply, treatment, transmission, distribution, etc. For a sewer utility, it is
generally collection, pumping, and treatment. The functionalization of costs is typically
accomplished within the system of accounts used by the utility. Given functionalized costs, the
costs are then allocated to their various cost components, based upon the reason why the cost
was incurred. For example, allocation determines whether a water cost was incurred to meet a
commodity (flow), capacity, customer, or fire protection-related need. For a sewer utility, it is
generally classified as volume, strength, and customer-related needs. Allocation of costs for
each utility will be based upon “generally accepted” cost-of-service techniques and the specific
system characteristics of each district.
Step 4 – Determination of Classes of Service – The cost of service will distribute the
allocated costs to classes of service (e.g., single-family residential, multi-family residential, and
commercial). As a part of this study, HDR will review with the District the customer classes of
service used for each utility. We will re-confirm with the District the appropriate classes of
service for each utility.
Step 5 – Review of Customer Consumptive Use and Tier Sizes – The District currently has a
two-tier single-family residential water rate. An important objective of the cost of service is to
provide the cost basis for the tiered rate. This is accomplished by reviewing consumptive use
records and determining the appropriateness of tiers, along with differences in usage
1 Generally-accepted cost of service principles and methodologies are best defined and discussed within the
AWWA M-1 Manual, Principles of Water Rates, Fees and Charges and the WEF Manual of Practice No. 27,
Financing and Charges for Wastewater Systems.
28
6 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 6
South Tahoe Public Utility District
characteristics (i.e., peak use) by tier. As noted previously, the cost of service will allocate costs
to the various customer classes of service and the pricing tiers used within each class.
Step 6 – Allocation of Expenses – The next step is to allocate the classified cost to each class
of service using allocation factors. In developing the allocation factors, we will develop factors
that are “equitable” to customers, and which rely upon District-specific data. In particular, the
development of water commodity and capacity allocation factors, by pricing tier, will require a
significant level of care and effort. Based upon the prior step, we will have reviewed the
individual customer billing data in order to sort and analyze consumptive use by pricing tier.
Step 7 – Summary of the Cost-of-Service Study – From the above process, a summary page
of the cost-of-service study, for each utility, is developed. The summary page compares the
difference between the current levels of rate revenues received from each class of service to the
distributed cost of service for each class. This provides an understanding of the relationship
between the costs each customer class of service places on the system and the revenues
received from the customers. From this summary, a determination can be made as to the rate
adjustments, by class of service, which is reflective of cost responsibility.
Step 8 – Development of Average Unit Costs – The cost of service provides the distribution
of costs to each class of service, and also provides average unit costs, or cost-based rates.
These cost-based rates are used as the starting point for the development of the final proposed
water and sewer rates. Average unit costs also provides the District with an understanding of
the cost/rate relationship between fixed and variable costs, as well as provide the cost basis for
the fixed and consumption/volumetric pricing for the water and wastewater rates.
At the completion of the draft cost-of-service analysis, a half-day project meeting will be held at
the District’s offices to review and discuss the analyses. HDR will develop a draft final cost-of-
service analysis for each utility, based on this review. we will hold a conference call with District
staff to review the draft final cost of service analysis.
Deliverables as a Result of Task 4
Review of each utility’s customer classes of service and determination of revisions for cost
allocation or rate design alternative purposes
A review of the consumption characteristics of the District’s customers to confirm the use
of pricing tiers and the size of the tiers
An equitable distribution of the revenue requirement to the various customer classes of
service of each utility
A summary of the average unit costs (cost-based rates) for each utility
A half-day project meeting to review the approach, summary, and recommendations of the
cost-of-service analysis for each utility
A conference call to review the draft final cost-of-service analysis for each utility
Task 5 – Rate Design Analysis
The development of the revenue requirement analysis and cost-of-service analysis for each
utility is designed to specifically address the issues of adequate funding, resulting from
equitable, cost-based, and defensible rates. This task will focus on developing proposed cost-
based rates using the findings, conclusions, and recommendations for the revenue requirement
and cost-of-service analysis for each utility.
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7 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 7
South Tahoe Public Utility District
As a part of this task, HDR will work with the District to review the current rate designs and
develop alternative rate structures for the District staff and Board to review and consider. We
will develop rates for a 5-year period, assuming annual adjustments2. For each water rate
design developed, we will discuss the advantages and disadvantages of the particular structure.
A key consideration in the development of the rate designs will be the development of the un-
metered rate for those customers who do not have a meter installed at their premises. In
addition, bill impacts (i.e., bill comparisons) will be developed for each water rate design that
clearly illustrates and highlights the impacts to customers across various levels of usage. These
will be presented in both tabular and graphical format. Finally, comparable utility bill
comparisons will be provided to help demonstrate the competitiveness of the District’s rates in
comparison to other retail water agencies of similar size.
A similar process will be used for the sewer utility. The sewer utility’s rates are different in that
they are based upon sewer units that differ by customer class of service. We will review with the
District the current sewer rate structure and discuss possible alternatives. Similar to the water
utility, we will develop bill comparisons for the proposed sewer rate alternatives.
For each utility, and class of service, up to two alternative rate structures can be developed.
Deliverables as a Result of Task 5
Review of the District’s rate design goals and objectives
Review of the District’s current water and sewer rates and development of up to two rate
design alternative for each utility and customer class of service
Bill comparisons and graphs for the rate design alternatives
Task 6 – Written Reports
At the completion of the rate analysis, HDR will develop a draft written report of the rate study.
The written report is intended to be comprehensive in nature and document the activities
undertaken as a part of the project, along with our findings, conclusions, and recommendations.
Within all of our reports, we provide an appendix of the technical analyses undertaken. We will
provide an electronic copy of the draft report to the District for its review and comment.
Comments, suggestions, or corrections from the District or legal counsel concerning the draft
report will be incorporated into the draft final report. We will provide an electronic version of the
draft final report to the District. At the conclusion of the study, we will incorporate final legal
comments from the District attorney, and final direction from the District’s Board. We will provide
an electronic copy and five bound copies of the final report.
Deliverables as a Result of Task 6
An electronic copy of the draft report
An electronic copy (word and PDF) and up to five bound copies of the final report
Task 7 – Public Presentations
The overall quality and value of a rate study is often measured by the quality of the public
presentation process. HDR has assumed the need for up to three public meetings to discuss the
findings, conclusions, and recommendations from the study. The first meeting will be a review of
the draft study to gain policy guidance from the District’s Board. The second public meeting will
2 Five years is typically the maximum number of years that rates can be adopted.
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8 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 8
South Tahoe Public Utility District
be for the District’s Board to accept the study and set a public hearing date. The third and final
public meeting will be a public hearing. The public hearing is “noticed” as a part of the
Proposition 218 process. This public hearing allows for rate protests to be tallied and action to
adopt the proposed rates taken by the District’s Board. Public meetings beyond the three
proposed meetings shall be billed on a time-and-material basis.
Deliverables as a Result of Task 7
Up to three public presentations to present the study approach, conclusions, and
recommendations
Task 8 – Financial/Rate Models
As a part of this study, HDR will develop financial/rate models for the District’s study. The
models will be developed specifically for the District and utilities. Models will be developed in
Excel and they will be provided at the end of the study. No user training or manuals have been
assumed. These can be provided if the District desires user training or a user manual, as an
additional scope of services.
Deliverables as a Result of Task 8
A final copy of the water and sewer rate models developed in Microsoft Excel
This concludes the proposed scope of services for the District’s comprehensive water and
sewer rate study. HDR is willing to adjust our proposed scope of services to meet the specific
needs of the District. Our scope of services has been developed based upon our understanding
of the District’s water and sewer rate study needs.
4. Estimated Project Time Schedule
A rate study of this complexity generally requires 20 to 30 weeks to complete, depending upon a
number of factors. These factors include the amount of time required by the District to collect
the necessary data, the quality of the data provided, the ability to schedule meetings with
District staff in a timely manner, and, most importantly, receiving policy direction from the
District’s Board and/or management team.
Additionally, sufficient time needs to be included to meet the time requirements of Proposition
218. Once the final rate study recommendations and proposed rates are accepted by the
District’s Board, a notice will need to be mailed to customers to start the 45-day protest period.
No sooner than 45 days from the mailing of the notice, the District will need to hold a public
hearing on the proposed rates. If no majority protest (50%, plus 1 customer) exists, then the
District’s Board may adopt the proposed rates. Provided below is an estimated project time
schedule for the District’s study.
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9 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 9
South Tahoe Public Utility District
Task Description July August September October November December
0 Project Management
1 Initial Project Kick-Off Meeting
2 Written Data Request
3 Revenue Requirement Analysis
4 Cost-of-Service Analysis
5 Rate Design Analysis
6 Written Reports
7 Public Presentations
8 Financial/Rate Models
= Project Start = Internal Project Meeting = Board Meeting
Estimated Project Time Schedule
January
While HDR has provided a proposed project schedule, we will work with the District to finalize
the schedule, and then work closely with the District’s project manager to meet the agreed upon
schedule. This proposed schedule can be adjusted to meet the District’s needs.
4. Key Project Team Members
Our proposed project team is exceptionally strong and experienced in developing water and
sewer rate studies. Our proposed Project Manager, Shawn Koorn, has more than 18 years of
rate setting experience and is a nationally recognized rate expert. Shawn has worked with the
District in the past, along with numerous other California utilities, to develop cost-based rates
that meet the intent of Proposition 218. For the District’s study, he will be assisted by Kevin
Lorentzen and Josiah Close, who are well qualified and experienced, having completed
numerous water and sewer rate studies throughout California. Kevin developed the analysis for
the prior study completed by HDR for the District. Josiah developed the proposed water and
sewer rates and connection charges for the Squaw Valley Public Service District, sewer rates
for Truckee Sanitary District, and is currently developing the water rate analysis for Northstar
Community Services District. Provided below is a brief overview of each key project team
member.
Shawn Koorn – Project Manager; QA/QC
More than 18 years of experience in utility rate setting
Extensive experience with California utilities and local Lake Tahoe utilities:
South Tahoe Public Utility District, Tahoe City Public Utility District,
Truckee Donner Public Utility District, Truckee Sanitary District, Squaw
Valley Public Service District, and Alpine Springs County Water District
Recognized national expert in the areas of cost of service and rate design
for utilities
Co-instructor for the AWWA Financial Management seminar
Contributing author to the AWWA M-54 manual, Developing Rates for
Small Systems; Instructor for AWWA Financial Management Seminar.
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10 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 10
South Tahoe Public Utility District
Kevin Lorentzen – Rate Analysis Task Lead
More than 11 years of industry experience
Previously worked in the City of Bellevue, Washington, finance
department as the lead forecaster
Recently completed similar analyses for the Calaveras County Water
District and Elk Grove Water District
Local experience working with South Tahoe Public Utility District, Truckee
Donner Public Utility District, and Tahoe City Public Utility District
Josiah Close –Rate Analysis/Modeling
Six years of experience in developing rate models for water, wastewater,
and stormwater systems
Extensive experience analyzing consumption data to support water tier
pricing (i.e., post-Capistrano) and sewer rates by customer type
Conducted rate analyses and modeling for the Squaw Valley Public
Service District, City of Stockton (water), City of Woodland, (water and
sewer), Sacramento Suburban Water District (water), Las Gallinas Valley
Sanitary District (sewer), and Otay Water District (water and sewer rates)
Should other individuals be required for the District’s study, HDR has a number of other
qualified individuals available to meet specific technical needs associated with this study. The
staff described above will be dedicated to the District’s study until its successful completion.
5. Estimated Project Fees
Our proposed hourly rate schedule, by classification, is provided below. These hourly rates will
be in effect during the course of the study.
HDR Hourly Rate Schedule:
January 2018 through December 2018
Project Manager/QC $265.00/hour
Senior Financial Analyst $205.00/hour
Financial Analyst $125.00/hour
Accounting/Admin $130.00/hour
The billing rates shown above cover payroll cost, employee benefits, and HDR
overhead and profit.
HDR Expenses:
In-House Expenses:
Vehicle Mileage Current Federal Travel Regulation (FTR)
Black/white Photocopies (per copy) $0.05 to $0.09
Color Copies (per copy) $0.15 to $0.30
Direct Expenses: No markup on expenses. Other direct expenses (e.g., parking, mileage,
airfare, etc.) will be billed at cost.
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11 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 11
South Tahoe Public Utility District
Fee Estimate
The project fees are a function of the hourly billing rates for the employees to be utilized on the
District’s study and the proposed scope of services. Provided below is a summary of the
estimated project fees for the services requested by the District.
Summary of the Estimated Fees for the
2018 Comprehensive Water and Sewer Rate Study
Task Description Total
Labor:
Task 0: Project Management $2,885
Task 1: Initial Project Kick-Off Meeting 1,925
Task 2: Written Data Request 1,175
Task 3: Revenue Requirement Analysis 11,290
Task 4: Cost-of-Service Analysis 14,200
Task 5: Rate Design Analysis 8,400
Task 6: Written Reports 6,400
Task 7: Public Presentations 6,460
Task 8: Financial/Rate Models 1,000
Total Labor $53,735
Total Expenses $6,090
Grand Total Study Fees $59,825
HDR is estimating a total fee of $59,825 for the proposed water and sewer rate study services.
During the course of the study, we will keep the District informed of the progress of the study
with respect to time schedule and the project budget. The detailed fee estimate, by individual
and by task, is provided on the following page.
In developing the fee estimate, it should be noted for Task 7, Public Presentations, that a total of
three Board presentations are assumed. Public meetings beyond the three proposed meetings
shall be billed on a time-and-material basis.
34
12 Proposal to Conduct a Comprehensive Water and Sewer Rate Study 12
South Tahoe Public Utility District
Shawn Kevin Josiah Proj. Total
Task Task Description Koorn Lorentzen Close Assistant Project
Hourly Billing Rates $265.00 $205.00 $125.00 $130.00
0 Project Management
Hours - 5 0 0 12 17
Labor Cost $1,325 $0 $0 $1,560 $2,885
1 Initial Project Kick-Off Meeting
Hours - 4 3 2 0 9
Labor Cost $1,060 $615 $250 $0 $1,925
2 Written Data Request
Hours -1 2 4 0 7
Labor Cost $265 $410 $500 $0 $1,175
3 Revenue Requirement Analysis
Hours -161040 0 66
Labor Cost $4,240 $2,050 $5,000 $0 $11,290
4 Cost of Service Analysis
Hours - Written Report 16 12 60 0 88
Labor Cost $4,240 $2,460 $7,500 $0 $14,200
5 Rate Design Analysis
Hours -8 16 24 0 48
Labor Cost $2,120 $3,280 $3,000 $0 $8,400
6 Written Reports
Hours -10 6 16 4 36
Labor Cost $2,650 $1,230 $2,000 $520 $6,400
7 Public Presentations
Hours - (3 Board Meetings)20 2 6 0 28
Labor Cost $5,300 $410 $750 $0 $6,460
8 Financial/Rate Models
Hours -0 0 8 0 8
Labor Cost $0 $0 $1,000 $0 $1,000
Total Hours 80 51 160 16 307
Total Fees $21,200 $10,455 $20,000 $2,080 $53,735
Percentage of Hours by Employee 26.1% 16.6% 52.1% 5.2% 100.0%
Expenses
Airfare (7 RT @ $450/RT)$3,150
Car Rental (5 days @ $115/day)575
Hotel (7 nights @ $175/night)1,225
Mileage/Airport Parking 400
Meals 315
Printing/Copies 325
Miscellaneous 100
Total Expenses $6,090
Grand Total Project Fee Estimate $59,825
South Tahoe Public Utility District
Estimated Fees - Comprehensive Water and Sewer Cost of Service Study
35
Ivo Bergsohn
July 5, 2018
Page 1
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: Diamond Valley Ranch Irrigation Improvement
REQUESTED BOARD ACTION: Approve Change Order No.11 to Thomas Haen Company,
Inc., adding $52,250 to the current Contract.
DISCUSSION: The itemized parts of Change Order No. 11 are as follows:
Item 1 adds $52,250 to the Contract for additional work needed to implement the farm
plan. This includes additional seed bed preparation (mowing and discing); farm sub-
contract management, and application of added nutrients (organics, lime and
dolomite) in accordance with the updated nutrient recommendations prepared for
Diamond Valley Ranch Fields A, B and C. In April 2018, soil samples were collected from
fields A, B and C to update the nutrient plan and provide guidance to the Contractor
to prepare the fields for planting of the first year alfalfa crop. All work for this item will be
performed by the contractor in accordance with Design Clarification Memo No. 7,
provided by the agriculture consulting engineer (F. Gaudi, Irrigation Training and
Research Center). The total cost for this extra work will be on a lump sum basis, in
accordance with the contractor’s additional farming cost proposal submitted as
Contract Change Request 25.
Approval of Change Order No. 11 will increase the Current Contract by $52,250 to a
New Contract Total of $8,272,034.29. Costs for extra work under Change Order No. 11
are not eligible for funding under Finance Agreement (No. 14-835-550) for construction
of the Diamond Valley Ranch Irrigation Improvements Project (DVRIIP).
SCHEDULE: May 2018 through August 2018
COSTS: $52,250
ACCOUNT NO: 1030-8161
BUDGETED AMOUNT AVAILABLE: $239,581
ATTACHMENTS: Change Order No. 11 (July 5, 2018)
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
36
X:\Projects\Diamond Valley Ranch\DVR IIP\CONSTRUCTION\CHANGE ORDERS\CO11\CO11_THC_2018.07.05_06272018.doc 1
CHANGE ORDER NUMBER 11
Project: DIAMOND VALLEY RANCH IRRIGATION
IMPROVEMENTS PROJECT – PHASE 1
Contractor: Thomas Haen Company, Inc.
Date: 07.05.2018 PO #: 18-74 (P28992)
The Contract Shall Be Changed As Follows:
1) Add $52,250.00 for additional work needed to implement the farm plan in accordance
with the updated nutrient recommendations for Diamond Valley Ranch Fields A, B and C
provided by the agriculture design engineer (DCM #7; F. Gaudi email, 6/26/2018); and in
accordance with the Contractor's cost proposal submitted under Contract Change Request
25. Total Item 1 is $52,250.00
TOTAL FOR CHANGE ORDER NO. 11, ITEM 1 IS: $52,250.00
Dollar Amounts Contract Time
Original Contract $8,340,091.75 457 Calendar Days
Previous Change Order <$120,307.46> 61 Calendar Days
Current Contract $8,219,784.29 1022 Calendar Days
THIS CHANGE ORDER $52,250.00 0 Calendar Days
New Contract Total $8,272,034.29 1022 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change
in contract price and/or contract time noted is full settlement for costs incurred because of the change(s)
described, unless specifically noted in individual description(s).
Date: ____________
Authorized By STPUD Board President
Date: _____________
Accepted By Contractor
Date: _____________
Reviewed By
37
Stephen Caswell
July 5, 2018
Page 2
BOARD AGENDA ITEM 4g
TO: Board of Directors
FROM: Stephen Caswell, Senior Engineer
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: 2017 Ponderosa Waterline/Meter Installation Project
REQUESTED BOARD ACTION: Approve Change Order No. 2 to Sierra Nevada
Construction, Inc., in the credit amount of $19,733.50.
DISCUSSION: Change Order No. 2 addresses two balancing items. The two balancing
items reflect the differences between the assumed quantities included in the Contract
and the actual quantities of work performed on the project.
Staff recommends that the Board approve Change Order No. 2 to the District’s
Contract with Sierra Nevada Construction, Inc. in the credit amount of $19,733.50.
Change Order No. 2 brings the Contract total to $1,152,173.50.
SCHEDULE: As soon as possible
COSTS: <$19,733.50>
ACCOUNT NO: 2030-7019
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Change Order No. 2
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
38
1
CHANGE ORDER NUMBER 02
Project: 2017 Ponderosa Waterline/Meter Installation Project
Contractor: Sierra Nevada Construction, Inc.
Date: 07.05.2018 PO #: 18-199 (P31060)
The Contract Shall Be Changed As Follows:
A) Amend Bid Item 38 to reflect a 73 SF increase in the Contract quantity for 2” Mill and
Overlay for actual work performed. At the Contract rate of $2.00 per square foot, this
increase in the Contract quantity results in a cost to the District in the amount $146.00.
There is no change to the Contract Time related to this change in work.
TOTAL FOR ITEM A IS $146.00
B) Amend Bid Item 40 to reflect a decrease $19,879.50. This decrease represents the
difference between the bid item quantity and the actual work completed under the bid item.
This decrease in the Contract quantity results in a credit to the District in the amount of
$19,879.50. There is no change to the Contract Time related to this change in work.
TOTAL FOR ITEM B IS $<19,879.50>
TOTAL FOR CHANGE ORDER NO. 1 IS A + B = <$19,733.50>
Dollar Amounts Contract Time
Original Contract $1,164,007.00 150 Calendar Days
Previous Change Order $7,900.00 200 Calendar Days
Current Contract $1,171,907.00 350 Calendar Days
THIS CHANGE ORDER <$19,733.50> 0 Calendar Days
New Contract Total $1,152,173.50 350 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change
in contract price and/or contract time noted is full settlement for costs incurred because of the change(s)
described, unless specifically noted in individual description(s).
Date: ____________
Authorized By STPUD Board President
Date: _____________
Accepted By Contractor
Date: _____________
Reviewed By
39
Stephen Caswell
February 18, 2016
Page 2
BOARD AGENDA ITEM 4h
TO: Board of Directors
FROM: Stephen Caswell, Senior Engineer
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: 2017 Ponderosa Waterline/Meter Installation Project
REQUESTED BOARD ACTION: Authorize staff to file a Notice of Completion with the El
Dorado County Clerk and execute the Closeout Agreement and Release of Claims for
Sierra Nevada Construction, Inc., for the 2017 Ponderosa Waterline/Meter Installation
Project.
DISCUSSION: Sierra Nevada Construction, Inc. completed all work on the above
mentioned project on June 14, 2018.
Staff requests approval to file a Notice of Completion with the El Dorado County Clerk,
which will initiate the Stop Notice filing period and execute the Closeout Agreement
and Release of Claims.
SCHEDULE: As soon as possible
COSTS: N/A
ACCOUNT NO: 2030-7019
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Notice of Completion
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO______________
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
40
Notice of Completion
RECORDING REQUESTED BY:
Heidi C. Baugh
Contract Administrator
WHEN RECORDED MAIL TO:
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe
CA 96150
SPACE ABOVE THIS LINE FOR RECORDER’S USE
APN: NA NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.
2. The FULL NAME of the OWNER is South Tahoe Public Utility District
3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150.
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike “in fee” and insert here, for example, “purchaser under contract of purchase,” or “lessee.”
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7. A work of improvement on the property hereinafter described was COMPLETED on 6/14/2018.
8. The work of improvement completed is described as follows: 2017 Ponderosa Waterline Replacement Project.
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Sierra Nevada Construction, Inc.
10. The street address of said property is See Exhibit A.
11. The property on which said work of improvement was completed is in the City of South Lake Tahoe, County of El Dorado, State of
California, and is described as follows:
As shown in Exhibit “A” attached hereto and made a part hereof, and commonly known as
DATE:
SIGNATURE OF OWNER OR AGENT OF OWNER
VERIFICATION FOR INDIVIDUAL OWNER:
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in
the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein
are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON-INDIVIDUAL OWNER:
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the
of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the
contents thereof, and that the facts stated therein are true and correct.
DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER
xxxxxxxxxxxxxxx
July 5, 2018
, Randy Vogelgesang,Board President for South Tahoe Public Utility District
Randy Vogelgesang, Board President for South Tahoe PUD
July 5, 2018 at South Lake Tahoe, El Dorado Co., California
41
EXHIBIT “A”
Notice of Completion
2017 Ponderosa Waterline/Meter Installation Project
The site of the work is located in the residential neighborhood known as Highland
Woods in the City of South Lake Tahoe, County of El Dorado, California.
The work performed consists of: installation of 2,869 linear feet of 12” and 6”
water main and associated water services, water meters, fire hydrants, water
main connections, site restoration including landscaping and paving replacement,
and appurtenances.
/ / /
/ / /
/ / /
Notice of Completion
2017 Ponderosa Waterline / Meter Installation Project
EXHIBIT “A”
42
43
1
CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this
______ day of ____________, 2018, by and between South Tahoe Public Utility District,
hereinafter referred to as "DISTRICT", and Sierra Nevada Construction, Inc., hereinafter
referred to as "CONTRACTOR".
KNOW ALL PERSONS BY THESE PRESENTS:
1. That the undersigned, as the authorized representative of CONTRACTOR, for and in
consideration of One Million One Hundred Sixty-Four Thousand Seven Dollars
($1,164,007.00), contract amount, and the credit sum of Eleven Thousand Eight
Hundred Thirty-Three Dollars and Fifty Cents ($11,833.11) for said Contract Change
Orders Nos. 1 and 2, receipt of which is hereby acknowledged, has submitted waivers
from all subcontractors and suppliers in the form required by Civil Code §8132 - 8138,
and does hereby and for each of its successors, assigns and partners, release acquit
and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL
DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers,
agents, servants, and employees, from any and all rights, claims, demands, debts,
obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever,
which might have been asserted against DISTRICT by reason of any matter or thing
which was the subject matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated
June 5, 2018 for Purchase Order No. 18-199 (P31060) DISTRICT project
described as 2017 Ponderosa Waterline/Meter Project.
B. Change Orders Nos. 1 and 2 as approved by the parties, pertaining to Purchase
Order No. 18-199 (P31060) and shown in Payment Request No. 7, dated August
2, 2018.
2. That the undersigned, as the authorized representative of DISTRICT, for and in
consideration of the CONTRACTOR’s completion of Purchase Order No. 18-199
(P31060) does hereby and for each of its successors, and assigns, releases, acquits
and forever discharge Sierra Nevada Construction, Inc., and each of its successors,
assigns, officers, agents, servants, and employees, and sureties from any and all rights,
claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which
might have been asserted against CONTRACTOR, except for the rights accruing to the
DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years -
Action to Recover Damage from Latent Deficiencies in Planning or Construction of
Improvements to Real Property," which rights are specifically not released, and except
for warranties and sureties provided by reason of any matter or thing which was the
subject matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated
June 5, 2017 for Purchase Order No. 18-199 (P31060) DISTRICT project
described as 2017 Ponderosa Waterline/Meter Project.
B. Change Orders Nos. 1 and 2 as approved by the parties, pertaining to Purchase
Order No. 18-199 (P31060) and shown in Payment Request No. 7 dated August
2, 2018.
44
2
3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the
DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in
respect to any portions of the Specifications for Purchase Order No. 18-199 (P31060).
4. The DISTRICT has received no claims from the CONTRACTOR.
5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record
a NOTICE OF COMPLETION with the County Recorder in order to begin the running of
the statutory lien period.
6.
The presently retained amount is $57,608.88
Original Contract amount $1,164,007.00
Total Change Order Amount <$11,833.50>
Less: Amount Previously Paid
(Request Nos. 1 through 7)
$1,094,564.82
Retainage $57,608.88
BALANCE: $ - 0 -
The retainage will be released to the CONTRACTOR at the expiration of the lien period 35
(thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado
County Recorder or when all liens have been released, whichever last occurs. Release
pursuant to this agreement shall not apply to CONTRACTOR’s rights to the presently retained
amount until such time as such amounts are received in full by CONTRACTOR.
7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of
performance for Purchase Order No. after the execution of change orders shall be as
follows:
Original Contract Price $1,164,007.00
Original Calendar Days 150
Total Adjusted Price $1,152,173.50
Total Adjusted Calendar Days 350
8. It is understood and agreed by the undersigneds that the facts with respect to which the
foregoing Release is given may hereafter turn out to be other than or different from the
facts in that connection now known to be or believed by said undersigneds to be true,
and the undersigneds hereto expressly assume the risk of the facts turning out to be
different than they now so appear, and agree that the foregoing Release shall be, in all
respects, effective and not subject to termination or recession by any such difference in
facts and undersigneds hereby expressly waive any and all rights the undersigneds have
or may have under California Civil Code Section 1542, which provides as follows:
"A general release does not extend to claims which the creditor does not know or
suspect to exist in his favor at the time of executing the Release which if known
by him must have materially affected his settlement with the debtor."
9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be
construed as an admission or admissions of liability on the part of either party and that
the parties deny liability hereof. The undersigneds agree that they will forever refrain and
forebear from commencing, instituting or prosecuting any lawsuit, action or other
45
3
proceeding against the other party based on, arising out of, or in any way connected with
the subject matter of this Release.
10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of
its Subcontractors for all delay and impact costs, if any.
11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR
has not heretofore assigned or transferred or purported to assign or transfer to any
person, firm, corporation, association or entity any of the rights, claims, warranties,
demands, debts, obligations, liabilities, actions, damages, costs, expenses and other
claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the
DISTRICT against, without limitation, any and all rights, claims, warranties, demands,
debts, obligations, liabilities, actions, damages, costs, expenses and other claims,
including attorney's fees, arising out of or connected with any such assignment or
transfer or purported assignment or transfer.
12. The undersigned acknowledge that they have been represented by counsel of their own
choice in connection with the preparation and execution of this Closeout Agreement and
Release of Claims. The undersigned acknowledge and represent that they understand
and voluntarily consent and agree to each and every provision contained herein.
13. The undersigned further declare and represent that no promise, inducement or
agreement, not herein expressed, have been made to the undersigned and that this
Release contains the entire agreement among the parties hereto and that the terms of
the Release are contractual and not a mere recital.
14. The persons executing this Closeout Agreement and Release of Claims represent and
warrant to the other party that the execution and performance of the terms of this
Release have been duly authorized by all requisite corporate, partnership, individual, or
other entity requirements and that said persons have the right, power, legal capacity and
authority to execute and enter in the Closeout Agreement and Release of Claims.
RICHARD SOLBRIG, GENERAL MANAGER/ENGINEER DATED
ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED
SIERRA NEVADA CONSTRUCTION, INC.
By:
Signature
DATED
Print Name
Print Title
46
BOARD AGENDA ITEM 4i
TO: Board of Directors
FROM: Brian Bartlett, Network/Telecom Systems Administrator
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: Computer Equipment for Fiscal Year 2018/2019
REQUESTED BOARD ACTION: Authorize purchase of budgeted computers and servers
for the estimated amount of $64,000 (including tax).
DISCUSSION: Computers and servers will be purchased from vendors using the Western
States Contracting Alliance (WSCA) or other government or purchasing coalition
contracts that are competitively awarded. The WSCA and other purchasing contracts
establish cooperative multi-state contracts in order to achieve cost effective and
efficient acquisition of quality products and services. Staff finds these contracts to be
very competitive.
Staff is seeking authorization to purchase currently budgeted computer systems (see
attached list). Purchases are staggered to coordinate installation workload and ensure
the District receives the most up-to-date equipment.
This item has been reviewed by the District's Purchasing Agent. As stated in the
Purchasing Policy, these contracts qualify as meeting the formal public competitive
requirement.
SCHEDULE: July, 2018 – June, 2019
COSTS: $64,000
ACCOUNT NO: Various, See attached
BUDGETED AMOUNT AVAILABLE: $64,000
ATTACHMENTS: Budgeted account numbers and amounts with descriptions
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
47
Accounting PCDebbie Henderson50/50 - 56-48451,200.00$ Dec-2013Administration PCRichard Soldbrig (H)50/50 - 56-48451,200.00$ Sep-2012Customer Service PCTim Bledsoe50/50 - 56-48451,200.00$ Sep-2013Electrical (New) Field LapTopCrew50/50 - 56-48453,000.00$ NEWEngineeringDock/LapTopJim Kelly 50/50 - 56-48454,000.00$ Apr-2014EngineeringDock/LapTopJohn Thiel50/50 - 56-48451,200.00$ Apr-2014EngineeringDock/LapTopTrevor50/50 - 56-48454,000.00$ Apr-2013Heavy Maintenance PCCrew50/50 - 56-48451,200.00$ Dec-2013InspectionDock/LapTopCuz50/50 - 56-48454,000.00$ Apr-2014Information Technology PCBrenlyn50/50 - 56-48451,200.00$ Sep-2013Information Technology PCMary50/50 - 56-48451,200.00$ Sep-2013Information Technology PCSpare50/50 - 56-48451,200.00$ Aug-2012Information Technology LapTopCrew50/50 - 56-48451,600.00$ Apr-2014LabPC50/50 - 56-48451,200.00$ Jun-2014LabLapTop50/50 - 56-48451,600.00$ Jun-2014OperationsPCCrew50/50 - 56-48451,200.00$ Sep-2013OperationsPCChris S50/50 - 56-48451,200.00$ Sep-2013Pump CrewField LapTopCrew50/50 - 56-48453,000.00$ Mar-2014PurchasingPCPat Dolan50/50 - 56-48451,200.00$ Dec-2013UR WaterField LapTopFrank50/50 - 56-48453,000.00$ Subtotal38,600.00$ -$ Budgeted44,000.00$ 44,000.00$ Balance44,000.00$ Information TechnologyServerDomain Controller1056-898210,000.00$ Information TechnologyServerVirtual Host1056-898510,000.00$ Subtotal20,000.00$ -$ Total64,000.00$ DepartmentPosition2018-2019 PC/Laptop PurchasesAccount Number PO Number Budgeted Amount Actual Cost Requisition Date Purchased Date of item to be ReplacedType48
BOARD AGENDA ITEM 4j
TO: Board of Directors
FROM: Melonie Guttry, Executive Services Manager/Board Clerk
MEETING DATE: July 7, 2018
ITEM – PROJECT NAME: Addition to Board Policy Manual and Amendment to Social
Media Policy
REQUESTED BOARD ACTION: 1) Approve the addition to Board Policy Manual, Social
Media Section 3080-10; and 2) Approve the amendment to the Social Media Policy
adopted June 7, 2018.
DISCUSSION: The Board approved the South Tahoe Public Utility District Social Media
Policy on June 7, 2018. This Policy now needs to be incorporated into the Board Policy
as Social Media Section 3080-10. In addition, the District Social Media Policy has one
amendment for consideration as submitted in redline.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Board Policy Social Media Section 3080-10 and South Tahoe Public
Utility District Social Media Policy
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
49
South Tahoe Public Utility District
Board Policy Manual
Social Media 3080-10
3080.10 The Board adopted a Social Media Policy on June 7, 2018. Therefore, said
Social Media Policy is hereby incorporated by reference, and shall constitute the Social
Media Policy of the South Tahoe Public Utility District.
Deleted: ¶
50
South Tahoe Public Utility District
SOCIAL MEDIA POLICY
(last revised 6/19/2018)
The purpose of this Social Media Policy is to (1) establish parameters on the creation
and use of South Tahoe Public Utility District (District) sponsored social media sites, (2)
provide guidance to employees regarding their personal use of social media in ways
that intersect with their District employment, and (3) outline policy for external use of the
District’s social media sites.
The Social Media Policy consists of the following Sections:
I. Employee and Director Personal Use of Social Media
II. District Use of Social Media
III. External Use Social Media Rules
All use of social media should be consistent with applicable District, State, and Federal
laws, regulations and policies, as well as the guidelines in this document. This includes
the District’s Information Technology Policy and Procedures and the applicable
Memorandum of Understanding.
51
Section I. PERSONAL USE OF SOCIAL MEDIA
Many District employees and Board of Directors (Directors) use personal social media
sites. These sites should remain personal in nature (i.e. be used only in a personal
capacity rather than an official one) and be used to share personal opinions or non-
work related information. Following this principle helps ensure a distinction between
sharing personal and District views. District employees and Directors shall not use their
District email account or password in conjunction with a personal social networking or
social media site.
Employees
For District employees, this Policy prohibits the personal use of social media during work
time or using District electronic resources. Further, this Policy expressly prohibits
employees from representing themselves, impliedly or expressly, as presenting the
opinions or positions of the District unless authorized to do so in advance by the General
Manager in writing. Employees are also prohibited from using personal social media to
divulge the District’s intellectual property, trade secret information, or confidential
business information (including personal and confidential personnel information and/or
safety information that may put employees or the public at risk of harm), or in ways that
violate the District’s policies (including but not limited to those that prohibit harassment
or retaliation). The prohibitions in this Policy are not intended to prohibit lawful speech
about matters of public concern or collective employee discussion about terms and
conditions of employment. In short, Employees are expected to be attentive and
careful in their use of social media and to use good judgment. District personnel who
identify themselves as District employees on their personal social media sites should
assume that their speech and related activity on those sites may reflect upon the
District and should tailor their use accordingly
Board of Directors
It is best for Directors to take a cautious approach when commenting, liking or sharing
District-related content on social media. It is possible to unintentionally violate the Brown
Act by conducting a serial meeting on social media. Multiple Directors liking, retweeting
and/or commenting on other Director’s sites and posts may inadvertently create an
actual or perceived serial meeting.
Directors who decide to have personal social media sites and/or who decide to
comment on posts about official District business should adhere to the following general
principles:
• State your name and, if relevant, role when discussing District business
• Use a disclaimer such as: “The postings on this site are my own and do not
represent the opinions of the South Tahoe Public Utility District”
• Avoid commenting on District’s social media sites
52
SECTION II. DISTRICT USE OF SOCIAL MEDIA
The District welcomes Employees to submit proposed content for the District’s website or
social media sites to the General Manager, or to staff specifically designated and
authorized by the General Manager who manage such accounts. However, only the
General Manager or such designated and authorized personnel may publish content
to a District web site or social media site. Unauthorized usage of or posting to the
District’s website or social media accounts, and/or violation of the Social Media Policy,
can be grounds for disciplinary action up to and including termination.
All District-related communication through its social media sites must remain
professional in nature. Information posted on social media must be presented following
professional standards for good grammar, spelling, brevity, clarity and accuracy, and
avoid jargon, obscure terminology, or acronyms. Social media accounts should be
registered under the District’s social media email address
(SocialMedia@stpud.dst.ca.us).
Content of Posts:
District social media sites shall not be used for any of the following:
• For endorsing political candidates
• For conducting private commercial transactions or engaging in private business
activities
• For endorsing or recommending any private business
• For posting of personal commentary on District policy
Additionally, the following types of communications are prohibited:
• Profanity, obscenity, or racist or sexist content or comments, as well as content
likely to discredit the reputation or professional integrity of the District
• Copyright violations
• Confidential or other non-public information
If an account is used for District purposes, the entire account, regardless of any
personal views, is subject to these best practices guidelines, including open records
provisions
Sharing Content (including Re-Posting, Re-Tweeting, etc.):
Re-posting or sharing content from an appropriate outside source can be a useful tool
in informing the public about District activities. When using a District account to share
content from an outside source:
• Thoroughly read information/stories in links before sharing
• Clearly identify the source
• Ensure content being shared promotes or highlights the District in a positive
manner
53
Responding to Comments on District sites and Accounts:
Social media sites offer ample opportunities for the District to interact with the public.
The District’s policy is that questions or factually inaccurate comments posted to District
sponsored media sites should be answered or corrected by designated District staff as
soon as possible. Responses should be professional, conversational, accurate and
positive no matter how the original question or comment was phrased.
Following or “Liking” Outside Pages:
Following or liking a page or account on social media can be perceived as an
endorsement and should only be done when it fits the following criteria:
• Other regional governments or quasi-governmental agencies relevant to the
District
• Topically appropriate and recognized local, regional, state of national
organizations (such as Association of California Water Agencies)
• Event or program pages of District co-sponsored events or programs
• Relevant media outlets (local, regional, state, or trade)
Referencing External Social Media Comment Rules:
All District-sponsored social media sites must contain the following disclaimer and public
comment policy, to the degree permitted by the host. The legal disclaimer should be
posted in an area on the social media site that is static to the degree permitted by the
social media site.
“Using this page indicates your agreement with South Tahoe Public Utility
District’s Public Comment Rules* which contain important conditions and
restrictions. If you do not agree, please refrain from using this page.”
*Public Comment Rules (link to District webpage with Public Comment Rules and
Disclaimer featured in Section III. External Use Social Media Policy)
Records Management:
All comments or posts made to District account walls or pages are public, not private.
In the spirit of transparency at the District:
• Social media posts and comments that adhere to the External Use Social Media
Policy will be left on the social media page for as long as the social media
provider’s policy allows.
• Account administrators who receive messages through the private message
service offered by the social media site should encourage users to contact them
at a public e-mail address maintained by the District.
54
SECTION III. External Use Social Media Rules
All District-sponsored social media sites should contain a link to the following disclaimer
and public comment rules on the District’s website, to the degree permitted by the
social media site.
Public Comment Rules
The purpose of comment-enabled social media sites is to facilitate a polite and
constructive dialogue between South Tahoe Public Utility District (District) and its
customers on matters of public interest. The District’s social media sites serve a limited
public forum and all content published is subject to monitoring. User-generated posts
will be rejected or removed (if possible) when content:
• Is off-subject or out of context
• Contains obscenity or racist, sexist, or derogatory content or personal attacks
• Contains personal identifying information or sensitive personal information
• Contains offensive terms that target protected classes
• Is threatening, harassing or discriminatory
• Incites or promotes violence or illegal activities
• Contains information that reasonably could compromise individual or public
safety
• Advertises or promotes a commercial product or service, or any entity or
individual
• Promotes or endorses political campaigns or candidates
Public Records Law
South Tahoe Public Utility District’s social media sites are subject to applicable public
records laws. All comments or posts made to District account walls or pages are public,
not private. The District is responsible for responding completely and accurately to any
public records request.
Legal Disclaimer
The South Tahoe Public Utility District’s social media sites are produced and maintained
by the District. Links to other internet sites should not be construed as an endorsement
of the views contained therein. The District does not control or guarantee the accuracy,
relevance, timeliness or completeness of information contained on a linked website.
The District does not endorse the organizations sponsoring linked websites or the views
they express or the products/services they offer. The District cannot and does not
authorize the use of copyrighted materials contained in linked websites. Users must
request such authorization from the sponsor of the linked website. The District will not be
responsible for content posted by any user in any forum, message board, wall, tweet or
other area within the Web Communications host. Opinions expressed by visitors to the
District’s social media pages do not reflect the opinions of the District.
55
If a user does not agree to these terms, the individual should not use South Tahoe Public
Utility District’s sponsored social media pages as a violation of these terms may lead to
legal liability.
56
South Tahoe Public Utility District
SOCIAL MEDIA POLICY
1 | Page
The purpose of this Social Media Policy is to (1) establish parameters on the creation and use of South
Tahoe Public Utility District (District) sponsored social media sites, (2) provide guidance to employees
regarding their personal use of social media in ways that intersect with their District employment, and
(3) outline policy for external use of the District’s social media sites.
The Social Media Policy consists of the following Sections:
I. Employee and Director Personal Use of Social Media
II. District Use of Social Media
III. External Use Social Media Rules
All use of social media should be consistent with applicable District, State, and Federal laws, regulations
and policies, as well as the guidelines in this document. This includes the District’s Information
Technology Policy and Procedures and the applicable Memorandum of Understanding.
57
South Tahoe Public Utility District
SOCIAL MEDIA POLICY
2 | Page
Section I. PERSONAL USE OF SOCIAL MEDIA
Many District employees and Board of Directors (Directors) use personal social media sites. These sites
should remain personal in nature (i.e. be used only in a personal capacity rather than an official one) and
be used to share personal opinions or non-work related information. Following this principle helps
ensure a distinction between sharing personal and District views. District employees and Directors shall
not use their District email account or password in conjunction with a personal social networking or
social media site.
Employees
For District employees, this Policy prohibits the personal use of social media during work time or using
District electronic resources. Further, this Policy expressly prohibits employees from representing
themselves, impliedly or expressly, as presenting the opinions or positions of the District unless
authorized to do so in advance by the General Manager in writing. Employees are also prohibited from
using personal social media to divulge the District’s intellectual property, trade secret information, or
confidential business information (including personal and confidential personnel information and/or
safety information that may put employees or the public at risk of harm), or in ways that violate the
District’s policies (including but not limited to those that prohibit harassment or retaliation). The
prohibitions in this Policy are not intended to prohibit lawful speech about matters of public concern or
collective employee discussion about terms and conditions of employment. In short, Employees are
expected to be attentive and careful in their use of social media and to use good judgment. District
personnel who identify themselves as District employees on their personal social media sites should
assume that their speech and related activity on those sites may reflect upon the District and should
tailor their use accordingly
Board of Directors
It is best for Directors to take a cautious approach when commenting, liking or sharing District-related
content on social media. It is possible to unintentionally violate the Brown Act by conducting a serial
meeting on social media. Multiple Directors liking, retweeting and/or commenting on other Director’s
sites and posts may inadvertently create an actual or perceived serial meeting.
Directors who decide to have personal social media sites and/or who decide to comment on posts about
official District business should adhere to the following general principles:
• State your name and, if relevant, role when discussing District business
• Use a disclaimer such as: “The postings on this site are my own and do not represent the
opinions of the South Tahoe Public Utility District”
• Avoid commenting on District’s social media sites
Deleted: social media
Deleted: will
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South Tahoe Public Utility District
SOCIAL MEDIA POLICY
3 | Page
SECTION II. DISTRICT USE OF SOCIAL MEDIA
The District welcomes Employees to submit proposed content for the District’s website or social media
sites to the General Manager, or to staff specifically designated and authorized by the General Manager
who manage such accounts. However, only the General Manager or such designated and authorized
personnel may publish content to a District web site or social media site. Unauthorized usage of or
posting to the District’s website or social media accounts, and/or violation of the Social Media Policy,
can be grounds for disciplinary action up to and including termination.
All District-related communication through its social media sites must remain professional in nature.
Information posted on social media must be presented following professional standards for good
grammar, spelling, brevity, clarity and accuracy, and avoid jargon, obscure terminology, or acronyms.
Social media accounts should be registered under the District’s social media email address
(SocialMedia@stpud.dst.ca.us).
Content of Posts:
District social media sites shall not be used for any of the following:
• For endorsing political candidates
• For conducting private commercial transactions or engaging in private business activities
• For endorsing or recommending any private business
• For posting of personal commentary on District policy
Additionally, the following types of communications are prohibited:
• Profanity, obscenity, or racist or sexist content or comments, as well as content likely to
discredit the reputation or professional integrity of the District
• Copyright violations
• Confidential or other non-public information
If an account is used for District purposes, the entire account, regardless of any personal views, is
subject to these best practices guidelines, including open records provisions
Sharing Content (including Re-Posting, Re-Tweeting, etc.):
Re-posting or sharing content from an appropriate outside source can be a useful tool in informing the
public about District activities. When using a District account to share content from an outside source:
• Thoroughly read information/stories in links before sharing
• Clearly identify the source
• Ensure content being shared promotes or highlights the District in a positive manner
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South Tahoe Public Utility District
SOCIAL MEDIA POLICY
4 | Page
Responding to Comments on District sites and Accounts:
Social media sites offer ample opportunities for the District to interact with the public. The District’s
policy is that questions or factually inaccurate comments posted to District sponsored media sites
should be answered or corrected by designated District staff as soon as possible. Responses should be
professional, conversational, accurate and positive no matter how the original question or comment
was phrased.
Following or “Liking” Outside Pages:
Following or liking a page or account on social media can be perceived as an endorsement and should
only be done when it fits the following criteria:
• Other regional governments or quasi-governmental agencies relevant to the District
• Topically appropriate and recognized local, regional, state of national organizations (such as
Association of California Water Agencies)
• Event or program pages of District co-sponsored events or programs
• Relevant media outlets (local, regional, state, or trade)
Referencing External Social Media Comment Rules:
All District-sponsored social media sites must contain the following disclaimer and public comment
policy, to the degree permitted by the host. The legal disclaimer should be posted in an area on the
social media site that is static to the degree permitted by the social media site.
“Using this page indicates your agreement with South Tahoe Public Utility District’s Public
Comment Rules* which contain important conditions and restrictions. If you do not agree,
please refrain from using this page.”
*Public Comment Rules (link to District webpage with Public Comment Rules and Disclaimer
featured in Section III. External Use Social Media Policy)
Records Management:
All comments or posts made to District account walls or pages are public, not private. In the spirit of
transparency at the District:
• Social media posts and comments that adhere to the External Use Social Media Policy will be left
on the social media page for as long as the social media provider’s policy allows.
• Account administrators who receive messages through the private message service offered by
the social media site should encourage users to contact them at a public e-mail address
maintained by the District.
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South Tahoe Public Utility District
SOCIAL MEDIA POLICY
5 | Page
SECTION III. External Use Social Media Rules
All District-sponsored social media sites should contain a link to the following disclaimer and public
comment rules on the District’s website, to the degree permitted by the social media site.
Public Comment Rules
The purpose of comment-enabled social media sites is to facilitate a polite and constructive dialogue
between South Tahoe Public Utility District (District) and its customers on matters of public interest. The
District’s social media sites serve a limited public forum and all content published is subject to
monitoring. User-generated posts will be rejected or removed (if possible) when content:
• Is off-subject or out of context
• Contains obscenity or racist, sexist, or derogatory content or personal attacks
• Contains personal identifying information or sensitive personal information
• Contains offensive terms that target protected classes
• Is threatening, harassing or discriminatory
• Incites or promotes violence or illegal activities
• Contains information that reasonably could compromise individual or public safety
• Advertises or promotes a commercial product or service, or any entity or individual
• Promotes or endorses political campaigns or candidates
Public Records Law
South Tahoe Public Utility District’s social media sites are subject to applicable public records laws. All
comments or posts made to District account walls or pages are public, not private. The District is
responsible for responding completely and accurately to any public records request.
Legal Disclaimer
The South Tahoe Public Utility District’s social media sites are produced and maintained by the District.
Links to other internet sites should not be construed as an endorsement of the views contained therein.
The District does not control or guarantee the accuracy, relevance, timeliness or completeness of
information contained on a linked website. The District does not endorse the organizations sponsoring
linked websites or the views they express or the products/services they offer. The District cannot and
does not authorize the use of copyrighted materials contained in linked websites. Users must request
such authorization from the sponsor of the linked website. The District will not be responsible for
content posted by any user in any forum, message board, wall, tweet or other area within the Web
Communications host. Opinions expressed by visitors to the District’s social media pages do not reflect
the opinions of the District.
If a user does not agree to these terms, the individual should not use South Tahoe Public Utility
District’s sponsored social media pages as a violation of these terms may lead to legal liability.
61
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 21, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:04 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, John Thiel, Bren
Hoyle, Kyle Schrauben, Chris Stanley, Jim Hilton, Shelly Thomsen, Jeff Lee, Tim Bledsoe, Cuz Cullen
Guests: Eric Schafer
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan/Second Wallace/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan Yes/Wallace
Yes to approve the Consent Calendar as presented.
a. SEASONAL HELP FOR HEAVY MAINTENANCE DEPARTMENT
(Kyle Schrauben, Supervisor, Heavy Maintenance and Jeff Lee, Manager of Plant Operations)
Approved hiring of one seasonal employee for the Heavy Maintenance Department in an
amount not to exceed $18,800.
b. GENERAL MANAGER JOB DESCRIPTION (Nancy Hussmann, Human Resources Director and Richard Solbrig, General Manager)
Approved revisions to the General Manager’s Job Description
c. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT
(Ivo Bergsohn, Hydrogeologist)
Approved Change Order No.10 to Thomas Haen Company, Inc., adding $4,272.66 and
61calendar days to the Current Contract.
62
REGULAR BOARD MEETING MINUTES – June 21, 2018 PAGE – 2
d. SMALL WELL SURVEY COMMUNICATIONS SERVICES (Ivo Bergsohn, Hydrogeologist)
Accepted the Allegro Communications Consulting request for fee increase needed to
complete the project report for the 2017 Well Owners Survey in an amount not to exceed
$4,050.
e. REGULAR BOARD MEETING MINUTES: June 7, 2017
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved June 7, 2017, Minutes
ITEMS FOR BOARD ACTION
a. 2018-2019 Bulk Sodium Hypochlorite Supplies (Jeff Lee, Manager of Plant Operations and Linda Brown,
Purchasing Agent) – Jeff Lee provided details regarding the bids received and addressed questions
from the Board.
Moved Wallace/Sheehan Second/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to award bid to the lowest responsive, responsible bidder, Olin Corp, in the
estimated amount of *$100,724.70.
b. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Jones/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to approve Payment of Claims in the amount of $1,196,668.32.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang reported he and Jim Jones attended the Ad-Hoc City Council Meeting on
June 9. Richard Solbrig provided details regarding the meeting that was also attended by Lahontan
staff. The second PCE Public Meeting is scheduled for August 1, 2018, at 5:30 p.m. at the City Council
Chambers and will be live streamed for community members who would like to view it from remote
locations. Attorney Kvistad added that the District is not identified as a responsible party, although it
has been proactively trying to address the contamination due to impacts to the groundwater. The
lack of movement by the Regional Board has been due to inadequate work plans submitted by the
Responsible Party.
Richard Solbrig presented information regarding scheduling a meeting with Alpine County
Representatives and the next potential dates.
Director Jones provided information regarding the recent Operations Committee Meeting and
waterline projects, including the WaterSmart Program now available to the community.
BOARD MEMBER REPORTS:
Director Jones reported the District was featured in the Joint Powers Insurance Authority Newsletter
Front Page article. He further reported he represented the Board at the Employee Communications
Committee Meeting on Wednesday, June 20. Richard Solbrig reported The District was also featured
in the Association of California Water Agencies June Newsletter.
Director Wallace provided a report regarding the potential water budget, discussions regarding the
Chateau Project and the upcoming Board elections.
63
REGULAR BOARD MEETING MINUTES – June 21, 2018 PAGE – 3
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported she and Richard Solbrig attended the meeting on June 13, and the El
Dorado County Water Agency budget has been approved. Ken Payne, Executive Director, will be
visiting the District to explain to District staff in the near future regarding the funding they have
approved for the District.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
• He and Paul Hughes presented to the Tahoe Resource Conservation District Board with a good
exchange of information
• A presentation is being scheduled for Rotary Club of South Lake Tahoe
• The Workforce Housing Committee is requesting the District rework the sewer transfer fee
Ordinance to assist with Workforce Housing
• The final environmental review for the Lake Tahoe Golf Course is out for comment and the
District will respond with a letter before the end of July
• There is a July 20, 2018, meeting of the A3 customer group for Liberty Utilities
• There is a need for an Ad-Hoc Committee for the General Manager Recruitment, which the
Board agreed is the Executive Committee
STAFF/ATTORNEY REPORTS:
Paul Hughes reported there was a second meeting with Liberty Utilities regarding street light billing
and provided details on the discussion.
Shannon Cotulla reported District staff would like to make a trip to Washington, DC, the week of July
23, 2018, to discuss fire partnership funding and to inform the delegation regarding the PCE issue.
Shelly Thomsen provided a Water Conservation Program update and distributed Diamond Valley
Ranch 50th Anniversary invitations.
ADJOURNMENT TO CLOSED SESSION: 3:19 pm
RECONVENED TO OPEN SESSION: 4:42 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. 54957 (b) Public Employee Discipline/Dismissal/Release
No reportable Board action
b. 54956.9(b) Conference with Legal Counsel Potential Litigation (one case)
No reportable Board action
ADJOURNMENT: 4:43 p.m.
_______________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
64
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Jeremy Rutherdale, Pumps Supervisor
Linda Brown, Purchasing Agent
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: 2018/2019 Sodium Hypochlorite Drum Supplies
REQUESTED BOARD ACTION: Award Contract to the lowest responsive, responsible
bidder, Thatcher Company of California Inc., in the estimated amount of *$20,648.94.
DISCUSSION: Request for Bids was advertised and mailed to 16 potential bidders, with
only1 bidder responding on June 15, 2018. The bid price is 70.5% higher than last year’s
bid. The District has been advised that raw materials and transportation costs have
increased significantly.
Sodium Hypochlorite is added to drinking water to ensure compliance with California
State standards. This Contract is for hypochlorite which is delivered in 30 gallon drums
to the plant; staff distributes the drums to various wells as needed.
*The total dollar amount is based upon an estimated quantity that the District will use in
the coming Fiscal Year 2018/19. The actual quantity and grand total may vary, but unit
prices are firm.
SCHEDULE: July 5, 2018 through June 30, 2019
COSTS: Estimated $20,648.94
ACCOUNT NO: 2026-4755
BUDGETED AMOUNT AVAILABLE: $22,000
ATTACHMENTS: Proposal
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
65
66
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Jeremy Rutherdale, Pumps Supervisor
Linda Brown, Purchasing Agent
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: 2018/2019 Sodium Hypochlorite Mini-Bulk/Tote Supplies
REQUESTED BOARD ACTION: Award Contract to the lowest responsive, responsible
bidder, Thatcher Company of California Inc., in the estimated amount of *$26,580.
DISCUSSION: Request for Bids was advertised and mailed to 16 potential bidders, with
only 1 bidder responding on June 15, 2018. The bid price is 73.6% higher than last year’s
bid. The District has been advised that raw materials and transportation costs have
increased significantly.
Sodium Hypochlorite is added to drinking water to ensure compliance with California
State standards. This Contract is for hypochlorite which will be off-loaded from 330
gallon totes or mini-bulk containers to tanks at two large-producing District wells
(Bakersfield and Bayview). Delivery by small bulk reduces handling of the chemical,
thereby increasing safety and results in a small price savings.
*The total dollar amount is based upon an estimated quantity that the District will use in
the coming Fiscal Year 2018/19. The actual quantity and grand total may vary, but unit
prices are firm.
SCHEDULE: July 5, 2018 through June 30, 2019
COSTS: Estimated $26,580
ACCOUNT NO: 2026-4755
BUDGETED AMOUNT AVAILABLE: $22,000
ATTACHMENTS: Proposal
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
67
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Linda Brown
Jeff Lee
July 5, 2018
Page 2
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Jeff Lee, Manager of Plant Operations
Linda Brown, Purchasing Agent
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: 2018/19 Polymer Supplies
REQUESTED BOARD ACTION: Authorize Contract for Fiscal Year 2018/19 for polymer
supplies by either renewing the District’s Contract with Polydyne Inc., or authorizing a
new Contract with Solenis LLC for an *estimated amount and due to special
circumstances, it is in the District’s best interest to enter such Contract without
compliance with the bidding procedures.
DISCUSSION: Polymer is used as a dewatering aid in the biosolids handling process.
In 2016, Operations prequalified and then fully tested 6 polymers within Waste Water
Treatment Plant processes. A formal bid was awarded to Polydyne Inc., for its WE-1554
product which produced the best price for performance result among the pre-qualified
products. The award also included four possible one-year Contract extensions. On
June 12, 2018, Polydyne offered the District a one-year Contract extension at a price
increase of 66.7%. On June 27, 2018, Polydyne’s representative pulled his offer. The
District has been advised that all raw materials and transportation prices are up, that
demand is up, but supply is down. Staff has been in contact with Solenis which had the
best performing product in 2016 at an approximate 11% increased price. Solenis asked
Operations if it would be willing to take larger shipments to somewhat offset the
transportation demands and costs; Operations can do that and the District is waiting for
Solenis’ Cost Proposal. Staff will make the same offer to Polydyne and ask the Board to
authorize the Contract and due to special circumstances, it is in the best interest of the
District to enter such Contract without compliance without the bidding procedures. If a
one-year Contract is agreed upon, it will be for the first of three remaining one-year
extensions.
*The total dollar amount is based upon an estimated quantity that the District will use in
the coming Fiscal Year 2018/19. The actual quantity and grand total may vary, but unit
prices are firm.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
69
Linda Brown
Jeff Lee
July 5, 2018
Page 2
SCHEDULE: Fiscal Year 2018/19
COSTS:
ACCOUNT NO: 1012-4720
BUDGETED AMOUNT AVAILABLE: $100,000
ATTACHMENTS: None
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
70
Hussmann
July 4, 2018
Page 2
BOARD AGENDA ITEM 6d
TO: Board of Directors
FROM: Nancy A. Hussmann, Human Resources Director
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: Liability Insurance Program
REQUESTED BOARD ACTION: Approve moving the District’s Liability Program with
California Sanitation Risk Management Authority to the Liability Insurance Program at
the Association of California Water Agencies Joint Powers Insurance Authority.
DISCUSSION: District staff has been reviewing the District’s insurance programs currently
held with the California Sanitation Risk Management Authority (CSRMA) in comparison
with that offered at the Association of California Water Agencies Joint Powers Insurance
Authority (ACWA-JPIA). The Board has already approved the ACWA-JPIA programs for
its Workers’ Compensation and Property Insurance Programs, for an effective date of
July 1, 2018. The plan year for the Liability Program with CSRMA ends on December 31,
2018.
Some main comparison points between CSRMA and ACWA-JPIA Liability Programs are
as follows:
• Coverage limits with ACWA are $60 million, as compared to the $15,500,000 per
occurrence with CSRMA (where the pool aggregate limit is $50 million annually).
• The ACWA-JPIA Liability Program has over 316 members, as opposed to 41
members in the CSRMA Liability Program. With a larger pool, risk is spread more
broadly, thereby reducing overall liability to any one particular member.
• ACWA-JPIA program does not have a deductible (paying first dollar) as opposed
to a $25,000 per occurrence deductible with CSRMA.
• Both pools offer a retrospective rating program, although they differ in the way
they are administered (explained in Coverage Analysis, attached).
• Claims with the ACWA-JPIA are all handled in-house, with dedicated ACWA-JPIA
staff administering all aspects of liability claims. Claims with CSRMA are
contracted out to Carl Warren & Associates.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
71
Hussmann
July 4, 2018
Page 2
Premiums with CSRMA (excluding any retrospective rating adjustment) are $279,229
annually. Premiums with ACWA-JPIA are $248,009. However, there are some
differences described herein. Dam Failure with ACWA-JPIA is a separate policy with
ACWA-JPIA the premium for which is $65,678, making a total premium with ACWA-JPIA
of $313,687. The ACWA-JPIA provides a 5% discount to each of the member’s programs
if they participate in three programs. This results in savings of $10,622, and results in a
$23,836 higher premium for ACWA-JPIA over the CSRMA program. However, simply
looking at the coverage limits of $60 million for ACWA-JPIA versus $15,500 million for
CSRMA more than makes up for this coverage. In fact, one claim, with a deductible of
$25,000 would make the two policies equal in premium costs.
As stated above, the 5% discount for multiple programs is applied to each of the three
programs the District would have with ACWA-JPIA, as follows: an additional $8,403 in
savings for the Property Program, and $9,863 for the Workers’ Compensation program.
This $18,266 could be deducted from the $23,836 higher premium with the ACWA-JPIA
to arrive at an overall difference of $5,570 by placing our Liability Program with ACWA-
JPIA, and effectively making the premium $219,121 per year. This is an insignificant
amount considering the additional coverage that the District would be receiving with
ACWA-JPIA.
SCHEDULE: Notify ACWA-JPIA of approved liability program
COSTS: $219,121
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: 2017-2018 Liability Program Coverage Analysis, Retrospective Rating
Program Comparison, 17/18 Premium Comparison, ACWA-JPIA Liability Coverage
Quotation, Estimated Premium Discounts
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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Julie Ryan
July 5, 2018
Page 2
BOARD AGENDA ITEM 6e
TO: Board of Directors
FROM: Julie Ryan, Principal Engineer
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: 2018 Water and Sewer Systems Improvement Projects
REQUESTED BOARD ACTION: Award Project to the lowest responsive, responsible
bidder, Thomas Haen Company, Inc., in the amount $1,619,570, and waive minor
deviations. This award includes the two added alternate bid items.
DISCUSSION: On Tuesday, May 22, 2018, four general contractors attended a
mandatory pre-bid meeting for the above Project. This Contract includes work in four
different portions of the District’s water and sewer systems:
-Installation of 17 fire hydrants and 5 water valves on the water distribution system in the
Meyers neighborhood
-Replacement of the existing Pine Valley pressure reducing valve on the water
distribution system with a new, larger valve as well as instrumentation and
communications equipment
-Installation of three bypass vaults and valving on the existing Al Tahoe Sanitary Sewer
Force Main
-Relocation of private water service lines and valves for District customers, to
accommodate installation of residential meters
The last item added by Addendum during the bid period to the Scope of Work for the
project, will be performed at staff direction on a time-and materials basis for a total cost
not to exceed $150,000. Staff expects that up to 30 water service relocations will be
performed under the Contract in 2019.
Further, the bid item list was also amended during bidding to include two added
alternate bid items that will allow the force main bypass vaults at Highway 50 to be
installed at night; as alternate bid items, the value of these two bid items were not
included in the bid total considered for award.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
82
Julie Ryan
July 5, 2018
Page 2
Bids were opened at the District offices on Friday, June 22, 2018, at 2:00 p.m. Two bids
were received. The total bid amounts were $1,619,570 and $1,694,480, respectively; the
amounts of the bids considered for award were $1,217,770 and $1,344,980. The
Engineer’s Estimate for the work considered for award is $1,403,560. A breakdown of
the Engineer’s Estimate and Bid Tally is attached.
Thomas Haen Company, Inc., was the apparent low bidder. Staff has reviewed the bids
for conformance with the bidding requirements. The results of this review are attached;
two minor deviations were identified in the bid from Thomas Haen Company, Inc.
In addition to the standard contractual items, the funding for this project requires that
the bidder comply with certain other requirements, including:
a) Completion and submittal with the Bid of certain grant forms; and
b) Outreach to Disadvantaged Business Enterprises (DBE’s)
Staff has performed a review of the low bid from Thomas Haen Company, Inc., with
respect to these items. All required forms were completed and submitted. In their DBE
“good-faith effort,” staff identified one minor deviation from the requirements; these
were clarified with follow-up.
Staff recommends that the Board waive the minor deviations in the Bid, and award the
project, including the two added alternative bid items, to Thomas Haen Company, Inc.,
in the amount $1,619,570.
SCHEDULE: Upon Board approval
COSTS: $249,750 (FIRE18); $192,450 (SCDW03); $1,027,370 (14S013); $150,000 (15W010)
ACCOUNT NO: 2030-8861/FIRE18; 1030-8727/14S013; 2030-7019/15W010, 1030-8828,
2030-8928
BUDGETED AMOUNT AVAILABLE: $1,850,000
ATTACHMENTS: Bid Memo to Board with Attachments; Project Cost Tracking Forms
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
83
South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ● Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date: June 26, 2018
To: Board Members, Richard H. Solbrig, Shannon D. Cotulla
From: Heidi C. Baugh, Contracts Administrator
Subject: 2018 Water and Sewer Systems Improvements Project
At 2:00 o’clock on the afternoon of June 22, 2018 we received two (2) electronic bids via
PlanetBids for the above-referenced project. Bids ranged from $1,237,770 to
$1,344,980. The engineer’s estimate was $1,403,560. A careful review and analysis of
the bids showed only minor deviations. See attached spreadsheet and list of deviations
for full breakdown of each bid.
Thomas Haen Company, Inc. is the apparent low bidder. Thomas Haen Company, Inc.
had only two minor deviations.
I contacted the Contractors License Board and was given the following information:
License Number 447064 is current and active and expires 10/31/2019.
The company is a corporation.
Thomas Haen Company, Inc. holds a Class A – General Engineering license.
I also contacted the California Department of Industrial Relations Contractor
Registration site and verified that Thomas Haen Company, Inc. is registered under
PWCR Number 1000013763.
84
Issued on 05/08/2018
Bid Due on June 22, 2018 2:00 PM (Pacific)
Item Description Unit Qnty
Engineer's
Estimate
Thomas Haen
Company, Inc.
White Rock
Construction, Inc.
1
Mobilization and demobilization (Not to exceed
10% of the Schedule A Total, excluding this item)LS 1 $34,000.00 $22,000.00 $32,000.00
2 Erosion Control LS 1 $5,000.00 $8,000.00 $3,000.00
3 Groundwater Dewatering LS 1 $10,000.00 $2,250.00 $5,600.00
4 Sheeting, Shoring and Bracing LS 1 $8,000.00 $2,250.00 $10,300.00
5 Traffic Control LS 1 $20,000.00 $15,000.00 $12,000.00
6 Fire Hydrant Branch Tee EA 14 $168,000.00 $91,000.00 $154,000.00
7 Fire Hydrant Branch Tee, Deepened EA 2 $32,000.00 $17,000.00 $23,000.00
8 Fire Hydrant, Tapping Saddle EA 1 $13,000.00 $7,000.00 $11,500.00
9 Valve Replacement, In Line EA 5 $45,000.00 $30,000.00 $52,500.00
10 4-inch Trench Patch SF 1210 $43,560.00 $30,250.00 $21,780.00
11 Unknown Conditions LS 1 $25,000.00 $25,000.00 $25,000.00
Subtotal $403,560.00 $249,750.00 $350,680.00
12
Mobilization and demobilization (Not to exceed
10% of the Schedule A Total, excluding this item)LS 1 $18,000.00 $14,750.00 $16,000.00
13 Erosion Control LS 1 $2,000.00 $1,000.00 $1,000.00
14 Groundwater Dewatering LS 1 $1,000.00 $500.00 $500.00
15 Sheeting, Shoring and Bracing LS 1 $1,000.00 $1,000.00 $3,000.00
16 Traffic Control LS 1 $5,000.00 $1,000.00 $1,200.00
17 Site Survey LS 1 $5,000.00 $1,200.00 $3,000.00
18 PRV and Valve Replacement LS 1 $75,000.00 $65,500.00 $105,000.00
19 Electrical and Instrumentation Trenches LF 100 $10,000.00 $12,500.00 $22,900.00
20 Instrumentation and Control LS 1 $40,000.00 $62,000.00 $89,500.00
21 4-Inch Trench Patch SF 400 $18,000.00 $8,000.00 $7,200.00
22 Unknown Conditions LS 1 $25,000.00 $25,000.00 $25,000.00
Subtotal $200,000.00 $192,450.00 $274,300.00
23
Mobilization and demobilization (Not to exceed
10% of the Schedule A Total, excluding this item)LS 1 $59,000.00 $50,000.00 $22,000.00
24 Erosion Control LS 1 $6,000.00 $2,500.00 $1,200.00
25 Groundwater Dewatering LS 1 $10,000.00 $7,000.00 $1,700.00
26 Sheeting, Shoring and Bracing LS 1 $15,000.00 $35,000.00 $8,000.00
27 Traffic Control LS 1 $15,000.00 $10,000.00 $7,800.00
28 Force Main Bypass Station - Hwy 50 EA 2 $270,000.00 $210,000.00 $265,600.00
29 Force Main Bypass Station - Rose Avenue EA 1 $75,000.00 $81,500.00 $87,700.00
30 Temporary Force Main Bypass (Line Stop) - Hwy 50 LS 1 $70,000.00 $121,320.00 $65,000.00
31
Temporary Force Main Bypass (Line Stop) - Rose
Avenue LS 1 $70,000.00 $75,750.00 $60,000.00
32 3-Inch Miscellaneous Trench Patch SF 500 $20,000.00 $12,500.00 $11,000.00
33 Unknown Conditions LS 1 $40,000.00 $40,000.00 $40,000.00
Subtotal $650,000.00 $645,570.00 $570,000.00
34 As-Needed Water Service Relocations LS 1 $150,000.00 $150,000.00 $150,000.00
Subtotal $150,000.00 $150,000.00 $150,000.00
35 Force Main Bypass Station - Highway 50 EA 2 $244,500.00 $278,000.00
36
Temporary Force Main Bypass (Line Stop) -
Highway 50 LS 1 $137,300.00 $71,500.00
Subtotal $0.00 $381,800.00 $349,500.00
Total $1,403,560.00 $1,619,570.00 $1,694,480.00
Bid Total for Award (minus BI#35 and BI#36) $1,403,560.00 $1,237,770.00 $1,344,980.00
Bid Results for 2018 Water and Sewer Systems Improvements Project
2018 Fire Hydrant Service Expansion
Pine Valley PRV Upgrade
2018 Al Tahoe Force Main Bypass Project
85
1
2018 Water and Sewer System Improvements Project
Bid Opening: 6/22/2018 at 2:00 o’clock p.m.
Deviations and information gathered during bid analysis of the lowest bids:
Thomas Haen Company, Inc.
• Subcontractor Information:
o In the DBE, it was discovered that the Subcontractor list states that
San Joaquin Electrics bid is less than 0.5% of the Contract Amount.
However, based on Form 5, their work accounts for $59,000 (or 4.8%
of the Bid). I suspect they dropped a zero when they did the math for
the subcontractor identification form. I think that we can waive the
irregularity, because the cost of the line item under which SJE’s work
will be performed (Bid Item 20) is $62,000, which closely matches
Form 5. So the Bid is balanced.
• Bidder’s General Information Item 5, all information provided except phone
number for surety. However, broker is attorney-in-fact for the surety company
and was able to provide all necessary confirmations. Surety meets
specification requirements for A.M. Best and CDI ratings.
White Rock Construction Inc.
• Subcontractor Information:
o Two of the subcontractors’ California Department of Industrial Relation
(CA DIR) registration numbers did not come up on the CA DIR Search
Website. Both subcontractors assured me that they are in fact
registered and current. We believe there may be an issue with the site
at this time since deadline for renewal is June 30. If it is determined
that White Rock Construction should be awarded this contract we will
confirm that these subcontractors are in fact registered and current.
o Two of the subcontractors’ addresses on the State Contractors License
Board website were different than presented on the bid document. We
were able to determine that one of the differences was due to the
parent company being in a different location; the other was due to the
fact that the subcontractor had recently changed their address.
• Bidder’s General Information Item 5, only the name, address and phone
number for the surety’s brokerage agency and agent were provided. No
surety information (name, address or phone number) was provided. We were,
however, able to verify that the bid bond is valid and that the surety company
meets District’s specifications.
86
2018 Water and Sewer System Improvements Project
SUBCONTRACTORS; SUPPLIERS/MANUFACTURERS LIST
1
Thomas Haen Co., Inc.
Description of Work Subcontractors Name
& Address
Electrical <.5% San Joaquin Electrical Inc.
1136 Radcliffe Ave., Bakersfield, CA 93305
#669314; CA DIR#1000002857
Line Stop 9% International Flow Technologies, Inc.,
30230 Los Alamos, Murrieta, CA 92563
#502406; CA DIR#1000010796
Named Equipment/Material Supplier List:
Equipment/Material Supplier / Manufacturer
Aggregate Base Material Bing Materials / Bing Materials
Asphalt mixes for paved areas Tahoe Asphalt / Tahoe Asphalt
Piping materials Corix / American Ductile Iron Pipe
Piping, fittings and specials Corix / JCM/Star/Sigma/Tyler
Gate valves Corix / Clow/American AVK
Tapping sleeves Corix / Romac/JCM
Pre-Cast Concrete Vaults Jensen / Jensen
Pipe bedding material Bing Materials / Bing Materials
Concrete Sierra Tahoe Ready Mix / Sierra Tahoe Rdy Mix
Temporary Bypass Valving Corix / AVK/Clow
PRV Power Generation Unit Corix / CLA-Val
Cellular modem Primax / Cradlepoint
Pressure reducing valves Corix / CLA-VAL
PRV Controller Corix / CLA-VAL
Plug Valves Corix / Pratt
White Rock Construction Inc.
Description of Work Subcontractors & Address
Control Panel & Cellular Modem 2.7% Primex,
849 Cotting Ct., Ste. G., Vacaville, CA 95688
#1016640; 1000043535
Electrical .6% Sierra Valley Electric, Inc.
P.O. Box 5188, Stateline, NV 89449
#391090; 1000010535
Line Stop 3.7% International Flow Technologies, Inc.
30230 Los Alamos Rd., Murrieta, CA 92563
#502406; 1000010796
Paving 2.2% Qualcon Contractors, Inc.
1645 Esmeralda Ave., Minden, NV 89423
#684075; 1000007403
87
2018 Water and Sewer System Improvements Project
SUBCONTRACTORS; SUPPLIERS/MANUFACTURERS LIST
2
Surveying .2% MAPCA Surveys, Inc.
580 Mount Rose St., Reno, NV 89509
#7954; 1000019358
Named Equipment/Material Supplier List:
Equipment/Material Supplier / Manufacturer
Aggregate Base Material Bing Materials / Bing Materials
Asphalt mixes for paved areas Qualcon Contractors, Inc / Tahoe Asphalt
Piping materials Western Nevada Supply / Vinyltech, U.S. Pipe,
Star, Sigma
Piping, fittings and specials Western Nevada Supply / Vinyltech, U.S.Pipe,
Performance, Diamond, Ebaa, Hymax, Romac
Gate valves Western Nevada Supply / Mueller
Tapping sleeves Western Nevada Supply / Romac
Pre-Cast Concrete Vaults Jensen Precast / Jensen Precast
Pipe bedding material Bing Materials / Bing Materials
Concrete Sierra Tahoe Ready Mix / Sierra Tahoe Ready
Mix
Temporary Bypass Valving Western Nevada Supply / Pratt
PRV Power Generation Unit Western Nevada Supply / CLA-VAL
Cellular modem Primex / Candlepoint
Pressure reducing valves Western Nevada Supply / CLA-VAL
PRV Controller Western Nevada Supply / CLA-VAL
Plug Valves Western Nevada Supply / Mueller
88
Project Cost Tracking: 2018 Fire Hydrant Service Expansion Project (FIRE18)Date: 6/27/2018Planning, Design, Permitting:Date Description Planning/Design Comments:3/31/2016 Environmental Study and Document4,000.00$ Sierra Ecotone Solutions TO#112/1/2018 Cultural Resources Survey3,050.00$ Susan Lindstrom TO#9 Heritage6/27/2018 Sub‐Total ‐ Planning, Design, Permitting7,050.00$ 2% of Project Total1/31/2018District Personnel 9,110.25$ Labor and Costs from ADPTotal Planning, Design, Permitting16,160.25$ Construction and Construction Services:Date DescriptionPlanning/Design Comments:TBD Inspection Services (District Personnel)30,000.00$ $100/hr*60hrs*5wks4/7/2017 Hydrant Procurement (15)22,500.00$ 2017 Procurement6/27/2018 Low Bid Construction Cost (THC)249,750.00$ 6/27/2018 Sub‐Total ‐ Construction302,250.00$ 95% of Project Total6/27/2018 Project Total to Date318,410.25$ 89
Project Cost Tracking: Pine Valley PRV Replacement (SCDW03)Date: 6/27/2018Planning, Design, Permitting:Date Description Planning/Design Comments:5/18/2017 Design and Bid Documents65,739.00$ Carollo TO#82/1/2018 Cultural Resources Survey2,225.00$ Susan Lindstrom TO#96/27/2018 Sub‐Total ‐ Planning, Design, Permitting 67,964.00$ 24% of Project Total4/23/2018District Personnel 7,681.17$ Labor Costs from ADPTotal Planning, Design, Permitting75,645.17$ Construction and Construction Services:Date DescriptionPlanning/Design Comments:TBD Inspection Services (District Personnel)18,000.00$ $100/hr*60hrs*3wks6/27/2018 Low Bid Construction Costs (THC)192,450.00$ 6/27/2018 Sub‐Total ‐ Construction210,450.00$ 74% of Project Total6/27/2018 Project Total to Date286,095.17$ 90
Project Cost Tracking: ATFM Bypass Project (14S013) Date: 6/27/2018Planning, Design, Permitting:Date Description Planning/Design Comments:4/23/2018District Personnel 9,352.71$ Labor and Benefits from ADPTotal Planning, Design, Permitting9,352.71$ Construction and Construction Services:Date DescriptionPlanning/Design Comments:TBD Inspection Services (District Personnel)18,000.00$ $100/hr*60hrs*3wks6/27/2018 Low Bid (THC)1,027,370.00$ 6/27/2018 Sub‐Total ‐ Construction1,045,370.00$ 99% of Project Total6/27/2018 Project Total to Date1,054,722.71$ 91
PAYMENT OF CLAIMS
Payroll 6/19/2018 466,006.96
Total Payroll 466,006.96
ADP & Insight eTools 4,266.74
AFLAC/WageWorks claims and fees 874.88
BBVA Compass Bank 0.00
BHFS legal services 0.00
CalPERS UAL 0.00
Cal Bank & Trust 58,385.26
CDS - health care payments 5,167.78
Total Vendor EFT 68,694.66
Accounts Payable Checks-Sewer Fund 517,236.21
Accounts Payable Checks-Water Fund 958,765.11
Total Accounts Payable 1,476,001.32
Grand Total 2,010,702.94
Payroll EFTs & Checks 6/19/2018 mmddy
EFT CA Employment Taxes & W/H 19,976.80 0.00
EFT Federal Employment Taxes & W/H 100,125.80 0.00
EFT CalPERS Contributions 64,805.70 0.00
EFT Empower Retirement-Deferred Comp 19,726.68 0.00
EFT Stationary Engineers Union Dues 2,583.66 0.00
EFT CDHP Health Savings (HSA)3,020.71 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 111.00 0.00
EFT Employee Direct Deposits 249,210.89 0.00
CHK Employee Garnishments 1,104.45 0.00
CHK Employee Paychecks 5,341.27 0.00
Total 466,006.96
FOR APPROVAL
July 5, 2018
92
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44039 - AFLAC
728315 Insurance Supplement Paid by Check #98976 06/15/2018 07/05/2018 06/30/2018 07/05/2018 1,021.72
Vendor 44039 - AFLAC Totals Invoices 1 $1,021.72
Vendor 48136 - AHERN RENTALS
19150624-1 Automotive Paid by Check #98977 06/11/2018 07/03/2018 06/30/2018 07/05/2018 14.00
Vendor 48136 - AHERN RENTALS Totals Invoices 1 $14.00
Vendor 48605 - AIRGAS USA LLC
9074535103 Safety Supplies Inventory Paid by Check #98978 04/03/2018 07/05/2018 06/30/2018 07/05/2018 242.44
9077277497 Supplies Inventory Paid by Check #98978 06/19/2018 07/05/2018 06/30/2018 07/05/2018 277.52
9077277498 Supplies Inventory Paid by Check #98978 06/19/2018 07/05/2018 06/30/2018 07/05/2018 42.76
9077277499 Supplies Inventory Paid by Check #98978 06/19/2018 07/05/2018 06/30/2018 07/05/2018 821.25
Vendor 48605 - AIRGAS USA LLC Totals Invoices 4 $1,383.97
Vendor 43949 - ALPEN SIERRA COFFEE
198075 COFFEE Paid by Check #98979 06/12/2018 07/03/2018 06/30/2018 07/05/2018 87.50
198076 COFFEE Paid by Check #98979 06/12/2018 07/03/2018 06/30/2018 07/05/2018 43.75
198195 COFFEE Paid by Check #98979 06/19/2018 07/05/2018 06/30/2018 07/05/2018 87.50
198196 COFFEE Paid by Check #98979 06/19/2018 07/05/2018 06/30/2018 07/05/2018 43.75
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $262.50
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
61918 Uniform Services Paid by Check #98980 06/19/2018 07/05/2018 06/30/2018 07/05/2018 592.44
CR061918 Uniform Services Paid by Check #98980 06/19/2018 07/05/2018 06/30/2018 07/05/2018 (19.70)
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 2 $572.74
Vendor 48883 - ARTHUR GARIBALDI and LAKE TAHOE PLUMBING INC
203305 Meters Phase 4 Paid by Check #98981 06/06/2018 07/05/2018 06/30/2018 07/05/2018 3,213.25
Vendor 48883 - ARTHUR GARIBALDI and LAKE TAHOE PLUMBING INC Totals Invoices 1 $3,213.25
Vendor 48000 - AT&T/CALNET 3
JUNE Telephone and Signal Charges Paid by Check #98982 06/19/2018 07/05/2018 06/30/2018 07/05/2018 965.40
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $965.40
Vendor 48612 - AUTOMATION DIRECT
8896925 Fallen Leaf Lake Stn #8 Paid by Check #98983 06/14/2018 07/05/2018 06/30/2018 07/05/2018 114.00
8899820 Buildings Paid by Check #98983 06/15/2018 07/05/2018 06/30/2018 07/05/2018 278.00
Vendor 48612 - AUTOMATION DIRECT Totals Invoices 2 $392.00
Vendor 11800 - BARTON HEALTHCARE SYSTEM
MAY18 Safety Equipment - Physicals Paid by Check #98984 06/11/2018 07/03/2018 06/30/2018 07/05/2018 517.94
Vendor 11800 - BARTON HEALTHCARE SYSTEM Totals Invoices 1 $517.94
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Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
93
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48896 - SHANNON V BIRKHOLM
025885 TURF BUY BACK Paid by Check #98985 06/13/2018 07/05/2018 06/30/2018 07/05/2018 1,476.00
Vendor 48896 - SHANNON V BIRKHOLM Totals Invoices 1 $1,476.00
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
4479 Contractual Services Paid by Check #98986 06/08/2018 07/05/2018 06/30/2018 07/05/2018 828.36
4480 Contractual Services Paid by Check #98986 06/08/2018 07/05/2018 06/30/2018 07/05/2018 1,161.06
4481 Contractual Services Paid by Check #98986 06/08/2018 07/05/2018 06/30/2018 07/05/2018 477.53
4483 Contractual Services Paid by Check #98986 06/08/2018 07/05/2018 06/30/2018 07/05/2018 109.17
4484 Contractual Services Paid by Check #98986 06/08/2018 07/05/2018 06/30/2018 07/05/2018 776.32
4579 Contractual Services Paid by Check #98986 06/15/2018 07/05/2018 06/30/2018 07/05/2018 788.54
4580 Contractual Services Paid by Check #98986 06/15/2018 07/05/2018 06/30/2018 07/05/2018 1,258.47
4581 Contractual Services Paid by Check #98986 06/15/2018 07/05/2018 06/30/2018 07/05/2018 1,038.83
4582 Contractual Services Paid by Check #98986 06/15/2018 07/05/2018 06/30/2018 07/05/2018 1,580.89
4583 Contractual Services Paid by Check #98986 06/15/2018 07/05/2018 06/30/2018 07/05/2018 456.46
4585 Contractual Services Paid by Check #98986 06/15/2018 07/05/2018 06/30/2018 07/05/2018 145.56
4586 Contractual Services Paid by Check #98986 06/15/2018 07/05/2018 06/30/2018 07/05/2018 970.40
4723 Contractual Services Paid by Check #98986 06/22/2018 07/05/2018 06/30/2018 07/05/2018 1,274.40
4724 Contractual Services Paid by Check #98986 06/22/2018 07/05/2018 06/30/2018 07/05/2018 1,192.10
4725 Contractual Services Paid by Check #98986 06/22/2018 07/05/2018 06/30/2018 07/05/2018 1,648.48
4727 Contractual Services Paid by Check #98986 06/22/2018 07/05/2018 06/30/2018 07/05/2018 456.46
4729 Contractual Services Paid by Check #98986 06/22/2018 07/05/2018 06/30/2018 07/05/2018 97.04
4730 Contractual Services Paid by Check #98986 06/22/2018 07/05/2018 06/30/2018 07/05/2018 970.40
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 18 $15,230.47
Vendor 42978 - BROWNSTEIN HYATT
720394 Suspense - Legal Services Paid by Check #99095 04/30/2018 07/05/2018 06/30/2018 07/05/2018 45,271.81
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 1 $45,271.81
Vendor 44730 - BSK ASSOCIATES
A816299 Laboratory Supplies Paid by Check #98987 06/08/2018 07/05/2018 06/30/2018 07/05/2018 35.00
Vendor 44730 - BSK ASSOCIATES Totals Invoices 1 $35.00
Vendor 48681 - CADENCE TEAM LLC
1660 Virtual Host Paid by Check #98988 06/04/2018 07/05/2018 06/30/2018 07/05/2018 12,924.62
1667 District Computer Supplies Paid by Check #98988 06/11/2018 07/05/2018 06/30/2018 07/05/2018 1,511.95
1668 District Computer Supplies Paid by Check #98988 06/11/2018 07/05/2018 06/30/2018 07/05/2018 1,203.79
1669 Contractual Services Paid by Check #98988 06/11/2018 07/05/2018 06/30/2018 07/05/2018 750.00
Vendor 48681 - CADENCE TEAM LLC Totals Invoices 4 $16,390.36
Vendor 48799 - CAL ELECTRO INC
18-02A Breakpoint Chamber Modification Paid by Check #98989 07/05/2018 07/05/2018 06/30/2018 07/05/2018 10,965.00
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Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
94
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48799 - CAL ELECTRO INC
18-02AR Retainage-Breakpoint Chamber
Modification
Paid by Check #98989 07/05/2018 07/05/2018 06/30/2018 07/05/2018 (1,096.50)
18-02B Repl Treatment Plant Generator Paid by Check #98989 07/05/2018 07/05/2018 06/30/2018 07/05/2018 78,485.00
18-02BR Retainage-Repl Treatment Plant
Generator
Paid by Check #98989 07/05/2018 07/05/2018 06/30/2018 07/05/2018 (7,848.50)
Vendor 48799 - CAL ELECTRO INC Totals Invoices 4 $80,505.00
Vendor 13230 - CAROLLO ENGINEERS
0167611 Contractual Services-SPS 5
Assessment
Paid by Check #98990 06/06/2018 07/05/2018 06/30/2018 07/05/2018 43,145.90
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 1 $43,145.90
Vendor 40176 - CASHMAN EQUIPMENT
INPS2777702 Automotive Paid by Check #98991 06/07/2018 07/05/2018 06/30/2018 07/05/2018 2,551.13
Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices 1 $2,551.13
Vendor 42328 - CDW-G CORP
NCD3369 Computer Purchases Paid by Check #98992 06/15/2018 07/05/2018 06/30/2018 07/05/2018 1,531.27
NCG5241 District Computer Supplies Paid by Check #98992 06/15/2018 07/05/2018 06/30/2018 07/05/2018 107.73
NCH2952 Computer Purchases Paid by Check #98992 06/16/2018 07/05/2018 06/30/2018 07/05/2018 1,792.78
NCH5103 District Computer Supplies Paid by Check #98992 06/16/2018 07/05/2018 06/30/2018 07/05/2018 146.87
NCN9154 District Computer Supplies Paid by Check #98992 06/18/2018 07/05/2018 06/30/2018 07/05/2018 1,087.63
NCQ9439 District Computer Supplies Paid by Check #98992 06/19/2018 07/05/2018 06/30/2018 07/05/2018 1,093.16
NCW1414 District Computer Supplies Paid by Check #98992 06/19/2018 07/05/2018 06/30/2018 07/05/2018 670.84
NCW2095 Strategic Plan Implementation Paid by Check #98992 06/19/2018 07/05/2018 06/30/2018 07/05/2018 4,855.60
Vendor 42328 - CDW-G CORP Totals Invoices 8 $11,285.88
Vendor 13557 - CLEMENT COMMUNICATIONS INC
9337338854 Safety Programs Paid by Check #98993 06/07/2018 07/05/2018 06/30/2018 07/05/2018 1,173.72
Vendor 13557 - CLEMENT COMMUNICATIONS INC Totals Invoices 1 $1,173.72
Vendor 48872 - JENNIFER CRESSY
061218 Water Conservation Expense-
Mileage
Paid by Check #98994 06/12/2018 07/03/2018 06/30/2018 07/05/2018 89.93
Vendor 48872 - JENNIFER CRESSY Totals Invoices 1 $89.93
Vendor 48870 - PATRICK M CROSBY
02575702A HET REBATE Paid by Check #98995 06/12/2018 07/05/2018 06/30/2018 07/05/2018 100.00
Vendor 48870 - PATRICK M CROSBY Totals Invoices 1 $100.00
Vendor 48281 - CRYSTAL DAIRY FOODS
12205 Shop Supplies Paid by Check #98996 06/14/2018 07/03/2018 06/30/2018 07/05/2018 16.08
Vendor 48281 - CRYSTAL DAIRY FOODS Totals Invoices 1 $16.08
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Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
95
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48242 - CSAC-EIA
19400047 Contractual Services Paid by Check #98997 07/01/2018 07/05/2018 07/05/2018 07/05/2018 807.30
Vendor 48242 - CSAC-EIA Totals Invoices 1 $807.30
Vendor 43728 - DAVI LABORATORIES
16355 Monitoring Paid by Check #98998 06/13/2018 07/05/2018 06/30/2018 07/05/2018 1,269.00
Vendor 43728 - DAVI LABORATORIES Totals Invoices 1 $1,269.00
Vendor 48289 - DIY HOME CENTER
41550 Shop Supplies Paid by Check #98999 05/31/2018 07/03/2018 06/30/2018 07/05/2018 45.57
41711 Automotive Paid by Check #98999 06/07/2018 07/03/2018 06/30/2018 07/05/2018 42.37
41728 Buildings Paid by Check #98999 06/08/2018 07/05/2018 06/30/2018 07/05/2018 5.98
41735 Buildings Paid by Check #98999 06/08/2018 07/05/2018 06/30/2018 07/05/2018 24.74
41836 Buildings Paid by Check #98999 06/13/2018 07/05/2018 06/30/2018 07/05/2018 54.69
41837 Buildings Paid by Check #98999 06/13/2018 07/05/2018 06/30/2018 07/05/2018 3.09
41858 Buildings Paid by Check #98999 06/13/2018 07/05/2018 06/30/2018 07/05/2018 13.80
41872 Shop Supplies Paid by Check #98999 06/14/2018 07/03/2018 06/30/2018 07/05/2018 133.79
41901 Shop Supplies Paid by Check #98999 06/15/2018 07/05/2018 06/30/2018 07/05/2018 43.62
42017 Shop Supplies Paid by Check #98999 06/20/2018 07/05/2018 06/30/2018 07/05/2018 11.62
42023 Buildings Paid by Check #98999 06/21/2018 07/05/2018 06/30/2018 07/05/2018 10.65
42037 Shop Supplies Paid by Check #98999 06/21/2018 07/05/2018 06/30/2018 07/05/2018 1.39
42041 Automotive Paid by Check #98999 06/21/2018 07/05/2018 06/30/2018 07/05/2018 7.35
42095 Grounds & Maintenance Paid by Check #98999 06/25/2018 07/05/2018 06/30/2018 07/05/2018 18.08
Vendor 48289 - DIY HOME CENTER Totals Invoices 14 $416.74
Vendor 43555 - E&M ELECTRIC & MACHINERY INC
320767 DVR Irrigiation Improvements Paid by Check #99000 05/17/2018 07/05/2018 06/30/2018 07/05/2018 10,679.40
Vendor 43555 - E&M ELECTRIC & MACHINERY INC Totals Invoices 1 $10,679.40
Vendor 48656 - E-CONOLIGHT
877441 Buildings Paid by Check #99001 04/20/2018 07/05/2018 06/30/2018 07/05/2018 1,551.50
Vendor 48656 - E-CONOLIGHT Totals Invoices 1 $1,551.50
Vendor 48609 - EBRIGHT LANDSCAPING
062318 Fallen Leaf Lake Stn #9 Upgrade Paid by Check #99002 06/23/2018 07/05/2018 06/30/2018 07/05/2018 7,000.00
Vendor 48609 - EBRIGHT LANDSCAPING Totals Invoices 1 $7,000.00
Vendor 14611 - EL DORADO COUNTY
JUNE18 Supplies Paid by Check #99003 06/08/2018 07/05/2018 06/30/2018 07/05/2018 270.00
Vendor 14611 - EL DORADO COUNTY Totals Invoices 1 $270.00
Run by Theresa Sherman on 06/28/2018 04:24:24 PM Page 4 of 15
Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
96
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44745 - ELECTRICAL EQUIPMENT CO INC
0212868 Replace VFD - Ski Run SPS Paid by Check #99004 06/18/2018 07/05/2018 06/30/2018 07/05/2018 5,484.64
Vendor 44745 - ELECTRICAL EQUIPMENT CO INC Totals Invoices 1 $5,484.64
Vendor 48570 - EMPLOYMENT DEVELOPMENT DEPT
L0478506656 UI Insurance Benefit Charge Paid by Check #99005 05/01/2018 07/05/2018 06/30/2018 07/05/2018 3,863.03
Vendor 48570 - EMPLOYMENT DEVELOPMENT DEPT Totals Invoices 1 $3,863.03
Vendor 44263 - ENS RESOURCES INC
2263 Contractual Services Paid by Check #99006 06/24/2018 07/05/2018 06/30/2018 07/05/2018 7,042.00
Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $7,042.00
Vendor 42100 - ENVIRONMENTAL RESOURCES ASSO
860280 Laboratory Supplies Paid by Check #99007 03/22/2018 07/05/2018 06/30/2018 07/05/2018 81.93
Vendor 42100 - ENVIRONMENTAL RESOURCES ASSO Totals Invoices 1 $81.93
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
L0394904 Laboratory Supplies Paid by Check #99008 06/08/2018 07/05/2018 06/30/2018 07/05/2018 250.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 1 $250.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
903582429 Laboratory Supplies Paid by Check #99009 06/11/2018 07/05/2018 06/30/2018 07/05/2018 282.59
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $282.59
Vendor 14890 - FEDEX
6-214-39878 Postage Expenses Paid by Check #99010 06/15/2018 07/05/2018 06/30/2018 07/05/2018 253.99
Vendor 14890 - FEDEX Totals Invoices 1 $253.99
Vendor 41263 - FERGUSON ENTERPRISES INC
6071420 Small Tools Paid by Check #99011 06/13/2018 07/05/2018 06/30/2018 07/05/2018 48.78
6090838 Pump Stations Paid by Check #99011 06/22/2018 07/05/2018 06/30/2018 07/05/2018 205.03
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 2 $253.81
Vendor 40252 - FGL ENVIRONMENTAL
805968A Monitoring Paid by Check #99012 05/22/2018 07/05/2018 06/30/2018 07/05/2018 290.00
Vendor 40252 - FGL ENVIRONMENTAL Totals Invoices 1 $290.00
Vendor 15000 - FISHER SCIENTIFIC
9856790 Laboratory Supplies Paid by Check #99013 06/01/2018 07/05/2018 06/30/2018 07/05/2018 49.08
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $49.08
Run by Theresa Sherman on 06/28/2018 04:24:24 PM Page 5 of 15
Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
97
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44038 - FISHING THE CALIFORNIA ALPS
2018 Public Relations Expense Paid by Check #99014 06/01/2018 07/05/2018 06/30/2018 07/05/2018 475.00
Vendor 44038 - FISHING THE CALIFORNIA ALPS Totals Invoices 1 $475.00
Vendor 48402 - FLYERS ENERGY LLC
18-705108 Oil & Lubricants Paid by Check #99015 06/06/2018 07/03/2018 06/30/2018 07/05/2018 210.05
18-707853 Gasoline Fuel Inventory Paid by Check #99015 06/11/2018 07/05/2018 06/30/2018 07/05/2018 2,375.54
18-708850 Gasoline/Diesel Expense Paid by Check #99015 06/12/2018 07/05/2018 06/30/2018 07/05/2018 2,128.86
18-711226 Diesel Fuel Inventory Paid by Check #99015 06/15/2018 07/05/2018 06/30/2018 07/05/2018 777.32
18-712808 Diesel Fuel Inventory Paid by Check #99015 06/19/2018 07/05/2018 06/30/2018 07/05/2018 2,218.01
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 5 $7,709.78
Vendor 43111 - GFS CHEMICALS INC
cinv-012383 Laboratory Supplies Paid by Check #99016 06/12/2018 07/05/2018 06/30/2018 07/05/2018 278.60
Vendor 43111 - GFS CHEMICALS INC Totals Invoices 1 $278.60
Vendor 15600 - GRAINGER
9816080957 Wells Paid by Check #99017 06/12/2018 07/05/2018 06/30/2018 07/05/2018 52.04
9818103997 Laboratory Supplies Paid by Check #99017 06/14/2018 07/05/2018 06/30/2018 07/05/2018 97.64
Vendor 15600 - GRAINGER Totals Invoices 2 $149.68
Vendor 43403 - GRANITE CONSTRUCTION CO
1400727 Pipe - Covers & Manholes Paid by Check #99018 06/06/2018 07/03/2018 06/30/2018 07/05/2018 3,122.62
Vendor 43403 - GRANITE CONSTRUCTION CO Totals Invoices 1 $3,122.62
Vendor 48892 - EMILY GRIFFIN
MILEAGE Water Conservation Expense Paid by Check #99019 06/12/2018 07/05/2018 06/30/2018 07/05/2018 53.96
Vendor 48892 - EMILY GRIFFIN Totals Invoices 1 $53.96
Vendor 44613 - HD SUPPLY WHITE CAP
50008388776 Secondary Equipment Paid by Check #99020 06/18/2018 07/05/2018 06/30/2018 07/05/2018 665.90
Vendor 44613 - HD SUPPLY WHITE CAP Totals Invoices 1 $665.90
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
96802 Service Contracts Paid by Check #99021 06/15/2018 07/05/2018 06/30/2018 07/05/2018 403.09
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $403.09
Vendor 48891 - JIM HILTON
CONF626 Travel - Meetings - Education Paid by Check #99022 06/26/2018 07/05/2018 06/30/2018 07/05/2018 38.00
Vendor 48891 - JIM HILTON Totals Invoices 1 $38.00
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Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
98
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48894 - NORMAN R HODGKINS
2713107 HET REBATE Paid by Check #99023 06/20/2018 07/05/2018 06/30/2018 07/05/2018 200.00
Vendor 48894 - NORMAN R HODGKINS Totals Invoices 1 $200.00
Vendor 44414 - HOME DEPOT CREDIT SERVICES
3150264 Force Main Repairs Paid by Check #99024 06/04/2018 07/03/2018 06/30/2018 07/05/2018 86.57
Vendor 44414 - HOME DEPOT CREDIT SERVICES Totals Invoices 1 $86.57
Vendor 48862 - JONATHAN HOWELLS
PY62118 Suspense Paid by Check #99025 06/21/2018 07/05/2018 06/30/2018 07/05/2018 3.58
Vendor 48862 - JONATHAN HOWELLS Totals Invoices 1 $3.58
Vendor 48056 - INFOSEND INC
137937 Service Contracts Paid by Check #99026 06/04/2018 07/05/2018 06/30/2018 07/05/2018 532.58
Vendor 48056 - INFOSEND INC Totals Invoices 1 $532.58
Vendor 42083 - JM SQUARED ASSOCIATES INC
118-7316 Cornelian Booster Pump Paid by Check #99027 05/24/2018 07/05/2018 06/30/2018 07/05/2018 14,302.55
Vendor 42083 - JM SQUARED ASSOCIATES INC Totals Invoices 1 $14,302.55
Vendor 43694 - KIMBALL MIDWEST
6414570 Shop Supplies Paid by Check #99028 06/14/2018 07/03/2018 06/30/2018 07/05/2018 155.05
6414612 Shop Supplies Paid by Check #99028 06/14/2018 07/03/2018 06/30/2018 07/05/2018 394.99
Vendor 43694 - KIMBALL MIDWEST Totals Invoices 2 $550.04
Vendor 48706 - KWA SAFETY & HAZMAT
180102-05 Safety Programs Paid by Check #99029 06/18/2018 07/05/2018 06/30/2018 07/05/2018 1,280.00
Vendor 48706 - KWA SAFETY & HAZMAT Totals Invoices 1 $1,280.00
Vendor 48190 - LAKE TAHOE PLUMBING
203420 Meters Phase 4 Paid by Check #99030 06/22/2018 07/05/2018 06/30/2018 07/05/2018 210.00
Vendor 48190 - LAKE TAHOE PLUMBING Totals Invoices 1 $210.00
Vendor 22550 - LIBERTY UTILITIES
JUNE Electricity and Street Lighting Paid by Check #99031 06/26/2018 07/05/2018 06/30/2018 07/05/2018 91,044.41
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $91,044.41
Vendor 48701 - MANN URRUTIA NELSON CPAS
15220 2017/18 AUDITING SERVICES Paid by Check #99032 05/31/2018 07/05/2018 06/30/2018 07/05/2018 14,500.00
Vendor 48701 - MANN URRUTIA NELSON CPAS Totals Invoices 1 $14,500.00
Vendor 17900 - MC MASTER CARR SUPPLY CO
61467755 Wells Paid by Check #99033 04/20/2018 07/05/2018 06/30/2018 07/05/2018 97.13
Run by Theresa Sherman on 06/28/2018 04:24:24 PM Page 7 of 15
Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
99
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 17900 - MC MASTER CARR SUPPLY CO
64816703 Motor Rebuild, Al Tahoe Well #2 Paid by Check #99033 06/06/2018 07/05/2018 06/30/2018 07/05/2018 156.01
65378083 Fallen Leaf Lake Stn #9 Upgrade Paid by Check #99033 06/13/2018 07/05/2018 06/30/2018 07/05/2018 1,110.99
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 3 $1,364.13
Vendor 47878 - METRO OFFICE SOLUTIONS
IN5557210 Office Supplies Paid by Check #99034 06/18/2018 07/05/2018 06/30/2018 07/05/2018 127.94
Vendor 47878 - METRO OFFICE SOLUTIONS Totals Invoices 1 $127.94
Vendor 48372 - MIMECAST NORTH AMERICA INC
INVUS508863 Service Contracts Paid by Check #99035 06/30/2018 07/05/2018 07/05/2018 07/05/2018 8,780.00
Vendor 48372 - MIMECAST NORTH AMERICA INC Totals Invoices 1 $8,780.00
Vendor 43889 - MME MUNICIPAL MAINTENANCE
0128453-IN Automotive Paid by Check #99036 05/30/2018 07/05/2018 06/30/2018 07/05/2018 526.93
Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 1 $526.93
Vendor 48794 - NETWORKFLEET INC
OSV000001431897 Service Contracts Paid by Check #99037 06/01/2018 07/05/2018 06/30/2018 07/05/2018 703.00
Vendor 48794 - NETWORKFLEET INC Totals Invoices 1 $703.00
Vendor 48655 - REGENTS NEVADA SYS HIGHER EDUCATION
CI-06-540 Contractual Services-Groundwater
Model
Paid by Check #99038 05/02/2018 07/05/2018 06/30/2018 07/05/2018 5,368.29
Vendor 48655 - REGENTS NEVADA SYS HIGHER EDUCATION Totals Invoices 1 $5,368.29
Vendor 48893 - STEVEN A NICCUM
3132109 HET REBATE Paid by Check #99039 06/22/2018 07/05/2018 06/30/2018 07/05/2018 75.00
Vendor 48893 - STEVEN A NICCUM Totals Invoices 1 $75.00
Vendor 48813 - NORTH TAHOE PUD
3NTPUD Suspense-Water Conservation
Program
Paid by Check #99040 06/19/2018 07/05/2018 06/30/2018 07/05/2018 741.37
4NTPUD Suspense-Water Conservation
Program
Paid by Check #99040 06/19/2018 07/05/2018 06/30/2018 07/05/2018 8,207.92
Vendor 48813 - NORTH TAHOE PUD Totals Invoices 2 $8,949.29
Vendor 43796 - NORTHWEST HYD CONSULT INC
22752 Tallac Creek Sewer Crossing Paid by Check #99041 06/13/2018 07/05/2018 06/30/2018 07/05/2018 642.81
Vendor 43796 - NORTHWEST HYD CONSULT INC Totals Invoices 1 $642.81
Vendor 44607 - OLIN CORPORATION
2524603 Hypochlorite Paid by Check #99042 06/15/2018 07/05/2018 06/30/2018 07/05/2018 3,260.27
Vendor 44607 - OLIN CORPORATION Totals Invoices 1 $3,260.27
Run by Theresa Sherman on 06/28/2018 04:24:24 PM Page 8 of 15
Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
100
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48887 - ALEJANDRO ORTEGA
BOOTS Safety Equipment Paid by Check #99043 06/22/2018 07/05/2018 06/30/2018 07/05/2018 100.00
Vendor 48887 - ALEJANDRO ORTEGA Totals Invoices 1 $100.00
Vendor 20150 - PETTY CASH
062618 Petty Cash Paid by Check #99044 06/26/2018 07/05/2018 06/30/2018 07/05/2018 108.96
Vendor 20150 - PETTY CASH Totals Invoices 1 $108.96
Vendor 48897 - CHRISTOPHER PEULER
3524105 TURF BUY BACK Paid by Check #99045 06/13/2018 07/05/2018 06/30/2018 07/05/2018 1,092.00
Vendor 48897 - CHRISTOPHER PEULER Totals Invoices 1 $1,092.00
Vendor 44593 - POLYDYNE INC
1248336 Polymer Paid by Check #99046 06/07/2018 07/05/2018 06/30/2018 07/05/2018 11,152.13
Vendor 44593 - POLYDYNE INC Totals Invoices 1 $11,152.13
Vendor 47903 - PRAXAIR 174
83426701 Safety Equipment Paid by Check #99047 06/08/2018 07/05/2018 06/30/2018 07/05/2018 17.70
83492212 Shop Supplies Paid by Check #99047 06/14/2018 07/05/2018 06/30/2018 07/05/2018 239.25
83504525 Shop Supplies Paid by Check #99047 06/15/2018 07/05/2018 06/30/2018 07/05/2018 17.24
83587699 Shop Supplies Paid by Check #99047 06/21/2018 07/05/2018 06/30/2018 07/05/2018 173.03
Vendor 47903 - PRAXAIR 174 Totals Invoices 4 $447.22
Vendor 41699 - PRO LEISURE
9968 Incentive & Recognition Program Paid by Check #99048 06/19/2018 07/05/2018 06/30/2018 07/05/2018 958.76
Vendor 41699 - PRO LEISURE Totals Invoices 1 $958.76
Vendor 48882 - PROVISION PROPERTIES LLC and TITAN INC
3672 Meters Phase 4 Paid by Check #99049 05/07/2018 07/05/2018 06/30/2018 07/05/2018 1,925.00
Vendor 48882 - PROVISION PROPERTIES LLC and TITAN INC Totals Invoices 1 $1,925.00
Vendor 48885 - TIFFANY RACZ
BOOTS18 Safety Equipment Paid by Check #99050 06/14/2018 07/05/2018 06/30/2018 07/05/2018 205.69
Vendor 48885 - TIFFANY RACZ Totals Invoices 1 $205.69
Vendor 21116 - RENO GAZETTE-JOURNAL
0001683306 Advertising Paid by Check #99051 05/31/2018 07/05/2018 06/30/2018 07/05/2018 407.00
Vendor 21116 - RENO GAZETTE-JOURNAL Totals Invoices 1 $407.00
Vendor 48659 - MARILYN SHEPARD
20180505 Travel - Meetings - Education Paid by Check #99052 06/27/2018 07/05/2018 06/30/2018 07/05/2018 4,850.00
Vendor 48659 - MARILYN SHEPARD Totals Invoices 1 $4,850.00
Run by Theresa Sherman on 06/28/2018 04:24:24 PM Page 9 of 15
Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
101
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48765 - SIERRA ENERGY & WATER CONSRV
318 Water Conservation Expense Paid by Check #99053 06/15/2018 07/05/2018 06/30/2018 07/05/2018 14,999.22
Vendor 48765 - SIERRA ENERGY & WATER CONSRV Totals Invoices 1 $14,999.22
Vendor 48253 - SIERRA NEVADA CONSTRUCTION
18-06 Waterline - Ponderosa Paid by Check #99054 07/05/2018 07/05/2018 06/30/2018 07/05/2018 177,183.50
18-06R Ponderosa Waterline Repl,
Retainage
Paid by Check #99054 07/05/2018 07/05/2018 06/30/2018 07/05/2018 (8,859.18)
Vendor 48253 - SIERRA NEVADA CONSTRUCTION Totals Invoices 2 $168,324.32
Vendor 22620 - SIERRA SPRINGS
060918 Supplies Paid by Check #99055 06/09/2018 07/05/2018 06/30/2018 07/05/2018 29.69
Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $29.69
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN223040 Monitoring Paid by Check #99056 05/31/2018 07/05/2018 06/30/2018 07/05/2018 258.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $258.00
Vendor 45168 - SOUTHWEST GAS
JUNE Natural Gas Paid by Check #99057 06/12/2018 07/05/2018 06/30/2018 07/05/2018 107.00
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $107.00
Vendor 48774 - SQUAW VALLEY PUBLIC SER DIST
3SVPSD Suspense-Water Conservation
Program
Paid by Check #99058 06/19/2018 07/05/2018 06/30/2018 07/05/2018 360.00
4SVPSD Suspense-Water Conservation
Program
Paid by Check #99058 06/19/2018 07/05/2018 06/30/2018 07/05/2018 1,231.82
Vendor 48774 - SQUAW VALLEY PUBLIC SER DIST Totals Invoices 2 $1,591.82
Vendor 48617 - STEEL-TOE-SHOES.COM
STP061318 Safety Equipment Paid by Check #99059 06/13/2018 07/05/2018 06/30/2018 07/05/2018 339.99
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 1 $339.99
Vendor 48511 - SWRCB
GORALSKI18 Dues - Memberships -
Certification
Paid by Check #99061 06/18/2018 07/05/2018 06/30/2018 07/05/2018 55.00
SMITH18A Dues - Memberships -
Certification
Paid by Check #99060 06/18/2018 07/05/2018 06/30/2018 07/05/2018 55.00
Vendor 48511 - SWRCB Totals Invoices 2 $110.00
Vendor 23950 - TAHOE ASPHALT INC
61954 Pipe - Covers & Manholes Paid by Check #99062 06/13/2018 07/05/2018 06/30/2018 07/05/2018 1,101.68
Vendor 23950 - TAHOE ASPHALT INC Totals Invoices 1 $1,101.68
Run by Theresa Sherman on 06/28/2018 04:24:24 PM Page 10 of 15
Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
102
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48886 - TAHOE CITY PUD
3TCPUD Suspense-Water Conservation
Program
Paid by Check #99063 06/19/2018 07/05/2018 06/30/2018 07/05/2018 12,117.39
4TCPUD Suspense-Water Conservation
Program
Paid by Check #99063 06/19/2018 07/05/2018 06/30/2018 07/05/2018 1,708.73
Vendor 48886 - TAHOE CITY PUD Totals Invoices 2 $13,826.12
Vendor 24315 - TAHOE PARADISE CHEVRON
053118 Diesel Paid by Check #99064 05/31/2018 07/05/2018 06/30/2018 07/05/2018 142.95
Vendor 24315 - TAHOE PARADISE CHEVRON Totals Invoices 1 $142.95
Vendor 24325 - TAHOE SAND & GRAVEL
024738 Pipe - Covers & Manholes Paid by Check #99065 06/06/2018 07/05/2018 06/30/2018 07/05/2018 451.25
020352 Repair - Maintenance Water
Tanks
Paid by Check #99065 06/18/2018 07/05/2018 06/30/2018 07/05/2018 140.08
020354 Repair - Maintenance Water
Tanks
Paid by Check #99065 06/18/2018 07/05/2018 06/30/2018 07/05/2018 70.04
020361 Repair - Maintenance Water
Tanks
Paid by Check #99065 06/18/2018 07/05/2018 06/30/2018 07/05/2018 109.91
024769 Pipe - Covers & Manholes Paid by Check #99065 06/18/2018 07/05/2018 06/30/2018 07/05/2018 237.50
Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices 5 $1,008.78
Vendor 22450 - THATCHER COMPANY INC
5034360 Hypochlorite Paid by Check #99066 02/07/2018 07/05/2018 06/30/2018 07/05/2018 337.34
5034362 Hypochlorite Paid by Check #99066 02/07/2018 07/05/2018 06/30/2018 07/05/2018 997.58
251977 Hypochlorite Paid by Check #99066 05/01/2018 07/05/2018 06/30/2018 07/05/2018 448.79
Vendor 22450 - THATCHER COMPANY INC Totals Invoices 3 $1,783.71
Vendor 15750 - THOMAS HAEN CO INC
18-02 Waterline - Marlette Paid by Check #99067 07/05/2018 07/05/2018 06/30/2018 07/05/2018 130,845.66
18-02R Retainage-Marlette Waterline Paid by Check #99067 07/05/2018 07/05/2018 06/30/2018 07/05/2018 (6,542.28)
Vendor 15750 - THOMAS HAEN CO INC Totals Invoices 2 $124,303.38
Vendor 48877 - SHELLY THOMSEN
050918 Travel-Water Conservation Prog Paid by Check #99068 05/09/2018 07/05/2018 06/30/2018 07/05/2018 40.88
061118 Travel-Water Conservation Prog Paid by Check #99068 06/11/2018 07/05/2018 06/30/2018 07/05/2018 183.12
Vendor 48877 - SHELLY THOMSEN Totals Invoices 2 $224.00
Vendor 24676 - TRANSCAT
1372218 Buildings Paid by Check #99069 06/15/2018 07/05/2018 06/30/2018 07/05/2018 1,453.48
Vendor 24676 - TRANSCAT Totals Invoices 1 $1,453.48
Vendor 42546 - TRUCKEE OVERHEAD DOOR INC
42891 Auto Shop Bay Door Paid by Check #99070 03/09/2018 07/05/2018 06/30/2018 07/05/2018 4,339.00
Run by Theresa Sherman on 06/28/2018 04:24:24 PM Page 11 of 15
Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
103
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42546 - TRUCKEE OVERHEAD DOOR INC
42643 Auto Shop Bay Door Paid by Check #99070 05/11/2018 07/05/2018 06/30/2018 07/05/2018 201.00
Vendor 42546 - TRUCKEE OVERHEAD DOOR INC Totals Invoices 2 $4,540.00
Vendor 48533 - TRUCKEE RIVER WATERSHED COUNCIL
3TRWC Suspense-Water Conservation
Program
Paid by Check #99071 06/19/2018 07/05/2018 06/30/2018 07/05/2018 8,173.80
4TRWC Suspense-Water Conservation
Program
Paid by Check #99071 06/19/2018 07/05/2018 06/30/2018 07/05/2018 7,806.64
Vendor 48533 - TRUCKEE RIVER WATERSHED COUNCIL Totals Invoices 2 $15,980.44
Vendor 48747 - TYLER TECHNOLOGIES INC
045-227449 Replace ERP System Paid by Check #99072 06/04/2018 07/05/2018 06/30/2018 07/05/2018 4,600.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 1 $4,600.00
Vendor 47973 - U S BANK CORPORATE
ASCHENBACH518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 2,419.60
BARTLETTB518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 302.40
BARTLETTC518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 292.89
BERGSOHN518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 42.37
BLEDSOE518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 39.00
CASWELL518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 752.10
COOLIDGE518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 171.70
COTULLA518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 1,361.11
CULLEN518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 134.20
GUTTRY518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 70.00
HENDERSON518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 3,412.32
HILTON518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 837.71
HUGHES518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 1,106.76
HUSSMANN518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 721.24
JONES518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 1,181.00
KOSCIOLEK518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 143.64
NOLAN518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 35.51
POWERS518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 985.01
PRIETO518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 1,134.58
RUIZ518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 627.70
RUTHERDALE518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 1,387.30
RYAN518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 383.42
SCHLANGE518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 486.01
SCHRAUBEN518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 740.66
SHERMAN518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 34.46
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Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
104
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47973 - U S BANK CORPORATE
SIANO518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 919.54
SKELLY518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 922.46
SOLBRIG518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 173.02
STANLEY518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 443.60
THIEL518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 344.85
THOMSEN518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 178.40
VAN GORDEN518 MAY 18 STMT Paid by Check #99073 05/22/2018 07/05/2018 06/30/2018 07/05/2018 528.22
Vendor 47973 - U S BANK CORPORATE Totals Invoices 32 $22,312.78
Vendor 24900 - UNITED PARCEL SERVICE
0000966628238 Postage Expenses Paid by Check #99074 06/09/2018 07/05/2018 06/30/2018 07/05/2018 300.00
Vendor 24900 - UNITED PARCEL SERVICE Totals Invoices 1 $300.00
Vendor 43718 - USA BLUE BOOK
597553 Supplies Paid by Check #99075 06/13/2018 07/05/2018 06/30/2018 07/05/2018 991.90
Vendor 43718 - USA BLUE BOOK Totals Invoices 1 $991.90
Vendor 15169 - USC Foundation Office
15651 Dues - Memberships -
Certification
Paid by Check #99076 06/01/2018 07/05/2018 07/05/2018 07/05/2018 695.00
Vendor 15169 - USC Foundation Office Totals Invoices 1 $695.00
Vendor 48586 - VINCIGUERRA CONSTRUCTION
18-02 Meters, Phase 4 Project Paid by Check #99077 07/05/2018 07/05/2018 06/30/2018 07/05/2018 459,250.79
18-02R Meters Ph 4 Proj, Retainage Paid by Check #99077 07/05/2018 07/05/2018 06/30/2018 07/05/2018 (22,962.54)
Vendor 48586 - VINCIGUERRA CONSTRUCTION Totals Invoices 2 $436,288.25
Vendor 25700 - WEDCO INC
487810 District Computer Supplies Paid by Check #99078 06/06/2018 07/05/2018 06/30/2018 07/05/2018 178.10
488173 Fallen Leaf Lake VVS #3
Conversion
Paid by Check #99078 06/06/2018 07/05/2018 06/30/2018 07/05/2018 101.51
488665 Fallen Leaf Lake VVS #3
Conversion
Paid by Check #99078 06/11/2018 07/05/2018 06/30/2018 07/05/2018 254.32
488906 Fallen Leaf Lake Stn #9 Upgrade Paid by Check #99078 06/13/2018 07/05/2018 06/30/2018 07/05/2018 766.19
488907 District Computer Supplies Paid by Check #99078 06/13/2018 07/05/2018 06/30/2018 07/05/2018 819.29
488908 Pump Stations Paid by Check #99078 06/13/2018 07/05/2018 06/30/2018 07/05/2018 51.07
489406 Fallen Leaf Lake VVS #3
Conversion
Paid by Check #99078 06/14/2018 07/05/2018 06/30/2018 07/05/2018 230.21
489407 Buildings Paid by Check #99078 06/14/2018 07/05/2018 06/30/2018 07/05/2018 73.14
489962 Fallen Leaf Lake Stn #8 Upgrade Paid by Check #99078 06/18/2018 07/05/2018 06/30/2018 07/05/2018 2,685.00
489963 District Computer Supplies Paid by Check #99078 06/18/2018 07/05/2018 06/30/2018 07/05/2018 38.46
489964 District Computer Supplies Paid by Check #99078 06/18/2018 07/05/2018 06/30/2018 07/05/2018 190.81
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Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
105
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 25700 - WEDCO INC
490159 District Computer Supplies Paid by Check #99078 06/19/2018 07/05/2018 06/30/2018 07/05/2018 323.09
Vendor 25700 - WEDCO INC Totals Invoices 12 $5,711.19
Vendor 25850 - WESTERN NEVADA SUPPLY
17453212 Breakpoint Chamber Modification Paid by Check #99079 05/31/2018 07/05/2018 06/30/2018 07/05/2018 1,080.39
37447731 Pipe - Covers & Manholes Paid by Check #99079 06/04/2018 07/05/2018 06/30/2018 07/05/2018 1,069.86
17448896F Grounds & Maintenance Paid by Check #99079 06/07/2018 07/05/2018 06/30/2018 07/05/2018 13.77
37464461 Buildings Paid by Check #99079 06/07/2018 07/05/2018 06/30/2018 07/05/2018 93.34
17462330 Pipe - Covers & Manholes Paid by Check #99079 06/08/2018 07/05/2018 06/30/2018 07/05/2018 748.28
17447299-1 Saddles & Fittings Inventory Paid by Check #99079 06/13/2018 07/05/2018 06/30/2018 07/05/2018 215.19
17455622 Small Tools Paid by Check #99079 06/18/2018 07/05/2018 06/30/2018 07/05/2018 3,597.73
37472218 Buildings Paid by Check #99079 06/18/2018 07/05/2018 06/30/2018 07/05/2018 938.57
17447299-2 Saddles & Fittings Inventory Paid by Check #99079 06/19/2018 07/05/2018 06/30/2018 07/05/2018 230.50
17460527-1 Saddles & Fittings Inventory Paid by Check #99079 06/19/2018 07/05/2018 06/30/2018 07/05/2018 432.19
17431265-1 Saddles & Fittings Inventory Paid by Check #99079 06/21/2018 07/05/2018 06/30/2018 07/05/2018 897.40
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 11 $9,317.22
Vendor 42323 - WHITE ROCK CONSTRUCTION
18-7a 2017 Hydrants Paid by Check #99080 07/05/2018 07/05/2018 06/30/2018 07/05/2018 (15,447.51)
18-7AR Accrued Construction Retainage Paid by Check #99080 07/05/2018 07/05/2018 06/30/2018 07/05/2018 772.38
18-7B Multiple Capital Projects Paid by Check #99080 07/05/2018 07/05/2018 06/30/2018 07/05/2018 126,299.19
18-7BR Construction Retainage Paid by Check #99080 07/05/2018 07/05/2018 06/30/2018 07/05/2018 (6,314.96)
Vendor 42323 - WHITE ROCK CONSTRUCTION Totals Invoices 4 $105,309.10
Vendor 48781 - WORLD OIL REFINING
I500-00334947 Service Contracts Paid by Check #99081 06/06/2018 07/05/2018 06/30/2018 07/05/2018 120.00
Vendor 48781 - WORLD OIL REFINING Totals Invoices 1 $120.00
Vendor 48895 - CONSTANTIN ZMEU
03334314 WASHER REBATE Paid by Check #99082 06/13/2018 07/05/2018 06/30/2018 07/05/2018 200.00
Vendor 48895 - CONSTANTIN ZMEU Totals Invoices 1 $200.00
Vendor SAM & LESLIE BURNETT
21242 _Customer Refund Paid by Check #99083 06/13/2018 07/05/2018 06/30/2018 07/05/2018 256.45
Vendor SAM & LESLIE BURNETT Totals Invoices 1 $256.45
Vendor RICKY CAHALL
27520 _Customer Refund Paid by Check #99084 06/12/2018 07/05/2018 06/30/2018 07/05/2018 1,477.80
Vendor RICKY CAHALL Totals Invoices 1 $1,477.80
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Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
106
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor JOSE ESTRADA
27739 _Customer Refund Paid by Check #99085 06/22/2018 07/05/2018 06/30/2018 07/05/2018 1,219.74
Vendor JOSE ESTRADA Totals Invoices 1 $1,219.74
Vendor VIVIAN GONTERMAN
205983 _Other Paid by Check #99086 06/13/2018 07/05/2018 06/30/2018 07/05/2018 290.00
Vendor VIVIAN GONTERMAN Totals Invoices 1 $290.00
Vendor WILLIAM HIRSCH
16552 _Customer Refund Paid by Check #99087 06/13/2018 07/05/2018 06/30/2018 07/05/2018 119.13
Vendor WILLIAM HIRSCH Totals Invoices 1 $119.13
Vendor JIM MATHEWS
27519 _Customer Refund Paid by Check #99088 05/23/2018 07/05/2018 06/30/2018 07/05/2018 3,025.75
Vendor JIM MATHEWS Totals Invoices 1 $3,025.75
Vendor DONNA MORRONE
19028 _Other Paid by Check #99089 06/13/2018 07/05/2018 06/30/2018 07/05/2018 57.50
Vendor DONNA MORRONE Totals Invoices 1 $57.50
Vendor NIKSAM PROPERTIES LLC
27658 _Customer Refund Paid by Check #99090 06/14/2018 07/05/2018 06/30/2018 07/05/2018 46,465.55
Vendor NIKSAM PROPERTIES LLC Totals Invoices 1 $46,465.55
Vendor PROVISON PROPERTIES
24890 _Customer Refund Paid by Check #99091 06/12/2018 07/05/2018 06/30/2018 07/05/2018 262.27
Vendor PROVISON PROPERTIES Totals Invoices 1 $262.27
Vendor JALAL JAY SAFFARIAN
18552 _Customer Refund Paid by Check #99092 06/13/2018 07/05/2018 06/30/2018 07/05/2018 16,000.76
Vendor JALAL JAY SAFFARIAN Totals Invoices 1 $16,000.76
Vendor TAUBEH SAFFARIAN
18552A _Customer Refund Paid by Check #99093 06/13/2018 07/05/2018 06/30/2018 07/05/2018 16,000.76
Vendor TAUBEH SAFFARIAN Totals Invoices 1 $16,000.76
Vendor CHRISTOPHER SKELLY
22776 _Customer Refund Paid by Check #99094 06/21/2018 07/05/2018 06/30/2018 07/05/2018 2,745.00
Vendor CHRISTOPHER SKELLY Totals Invoices 1 $2,745.00
Grand Totals Invoices 253 $1,476,001.32
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Payment of Claims
Payment Date Range 07/05/18 - 07/05/18
Report By Vendor - Invoice
Summary Listing
107
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: El Dorado County Superior Court Case SC20170130, Gregory Stevenson vs.
South Tahoe Public Utility District.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________ ________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
108
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: July 5, 2018
ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
109