District Board Agenda Packet 08-16-18SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, August 16, 2018 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
1.CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2.COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3.CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4.ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5.CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6.ITEMS FOR BOARD ACTION
a.Purchase of Vaughan Chopper Pump for Tahoe Keys Sewer Pump Station,
Pump No. 1
(Jeremy Rutherdale, Pump Station Supervisor and Chris Moraida, Pump Station Lead)
1)Approve Vaughan Chopper Pump as the pump for the application presented due to
special circumstances as allowed for in the Purchasing Policy; and, 2) Approve the
pump to be purchased from the sole source vendor; and, 3) Authorize the purchase
from Rockwell Solutions in the amount of $69,884, plus sales tax and freight.
b.Marlette Waterline Replacement Project
(Julie Ryan, Principal Engineer)
Approve Change Order No. 1 to Thomas Haen Company, Inc., in the amount $300,000
and add 424 days to the Contract Time.
c.Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $1,550,498.34.
REGULAR BOARD MEETING AGENDA – August 16, 2018 PAGE – 2
7. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. South Y PCE Contamination Public Meeting
b. Tahoe Climate Change Adaption Plan Meeting
c. Rate Study Kickoff Meeting
d. Fire Fuel Reduction Efforts Planning Meeting
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Fallen Leaf Lake Update (Chris Stanley, Field Operations Manager)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
08/07/18 - 10:00 a.m. 22nd Annual Lake Tahoe Summit Sand Harbor State Park, Incline Village
08/08/18 - 10:00 a.m. El Dorado County Water Agency Board Meeting at the District
08/08/18 - 6:00 p.m. South Y PCE Public Meeting at South Lake Tahoe Airport
08/10/18 - 9:00 a.m. Ad-Hoc City Council Meeting at the District
08/13/18 - 3:30 p.m. Operations Committee Meeting at the District
08/15/18 - 1:00 p.m. Alpine County Meeting at Alpine County Administration Office
Future Meetings/Events
08/22/18 - 10:00 a.m. 50th Year Anniversary Recycled Water at Diamond Valley Ranch
09/03/18 - Labor Day Holiday District Offices Closed
09/06/18 - 2:00 p.m. Regular Board Meeting at the District
13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not
open to the public; however, an opportunity will be provided at this time if members of the public would like to
comment on any item listed – three minute limit.)
a. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
ADJOURNMENT (The next Regular Board Meeting is Thursday, September 6, 2018, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – August 16, 2018 PAGE – 3
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
August 16, 2018
ITEMS
a. CAPITAL OUTLAY ACCOUNTS ROLLOVER
(Shannon Cotulla, Assistant General Manager and Debbie Henderson, Accounting Manager)
Authorize staff to direct rollover funds budgeted in 2017/2018 Fiscal Year to the 2018/2019
Fiscal Year.
b. SENSUS WATER METER ORDER FOR 2018 WATER METER PROJECT (Trevor Coolidge, Associate Engineer)
1) Authorize exception to bidding procedures as outlined in the Purchasing Policy for a sole
source purchase of standardized supplies; and, 2) Authorize purchase of 250 Sensus Meters
and 250 Radio-Read Units from Western Nevada Supply in the estimated amount of
$70,576.25.
c. TAHOE SIERRA INTEGRATED REGIONAL WATER MANAGEMENT PLAN UPDATE (Lynn Nolan, Grants Coordinator)
Approve Task Order No. 7 to Kennedy Jenks, Inc., to update the Tahoe Sierra Integrated
Regional Water Management Plan in an amount not to exceed $55,000.
d. INUNDATION MAP AND EMERGENCY ACTION PLAN FOR THE EMERGENCY RETENTION BASIN (John Thiel, Engineering Department Manager)
Approve proposal from Domenichelli and Associates, Inc., for engineering services to
complete an inundation map and Emergency Action Plan for the Emergency Retention Basin
in an amount not to exceed $23,300.
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Shannon Cotulla, Assistant General Manager and
Debbie Henderson, Accounting Manager
MEETING DATE: August 16, 2018
ITEM – PROJECT NAME: Capital Outlay Accounts Rollover
REQUESTED BOARD ACTION: Authorize staff to direct rollover funds budgeted in
2017/2018 Fiscal Year to the 2018/2019 Fiscal Year.
DISCUSSION: Each year budgeted funds that were not expended on capital projects,
that will be needed to complete these projects in the new fiscal year, are transferred
(or rolled over) from the old budget to the new budget.
The attached spreadsheet lists, by fund and department, the various rollovers and
transfers of eligible amounts from Fiscal Year 2017/2018 projects for Fiscal Year
2018/2019 projects.
SCHEDULE: Ongoing
COSTS: As listed on accompanying list
ACCOUNT NO: As listed on accompanying list
BUDGETED AMOUNT AVAILABLE: As listed on accompanying list
ATTACHMENTS: Capital Outlay Account Rollover Spreadsheet
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
1
2
3
Trevor Coolidge
August 16, 2018
Page 2
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: August 16, 2018
ITEM – PROJECT NAME: Sensus Water Meter Order for 2018 Water Meter Project
REQUESTED BOARD ACTION: 1) Authorize exception to bidding procedures as outlined
in the Purchasing Policy for a sole source purchase of standardized supplies; and, 2)
Authorize purchase of 250 Sensus Meters and 250 Radio-Read Units from Western
Nevada Supply in the estimated amount of $70,576.25.
DISCUSSION: The District currently has approximately 2,300 remaining water meter
installations to complete; this purchase will provide the Sensus Meters and Sensus Radio-
Read Units to increase the number of installations completed as part of the 2018 Water
Meter Installation Project. These materials will be provided to the contractor for
installation in the Montgomery Estates neighborhood.
On May 21, 2009, the Board reaffirmed Sensus Meters and Sensus Radio-Read Units as
sole-brand items to ensure that all parts will perform with the District’s electronic meter
reading system, and to facilitate the ongoing, cost-effective operation and
maintenance of the metering system. As authorized, the District only purchases meters
and radio-read units manufactured by Sensus. As Western Nevada Supply is the sole
source supplier for Sensus in this area, staff has negotiated preferential pricing based on
past purchases, expected future purchases and potential additions to the metering
system such as a radio frequency based communications network.
Funding for the purchase is provided by a low-interest loan through the State Water
Resources Control Board’s (SWRCB) Clean Water State Revolving Fund (CWSRF). Staff
recommends that the Board authorize exception to bidding procedures as outlined in
the Purchasing Policy for a sole source purchase of standardized supplies and authorize
purchase of Sensus Meters and Radio-Read Units from Western Nevada Supply in the
estimated amount of $70,576.25.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
4
Trevor Coolidge
August 16, 2018
Page 2
The District’s Purchasing Agent has reviewed this item.
SCHEDULE: As soon as possible
COSTS: $70,576.25
ACCOUNT NO: 2030-8859/METERS4
BUDGETED AMOUNT AVAILABLE: $338,953
ATTACHMENTS: Western Nevada Quote No. 789534
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
5
WESTERN NEVADA SUPPLY
* * Q U O T A T I O N * *
TO: SOUTH TAHOE PUD DATE: 07/25/18 NO. 789534
1275 MEADOW CREST DRIVE EFFECTIVE 07/25/18 TO 12/31/18
SOUTH LAKE TAHOE, CA 96150-74 TERMS: NET 30 PAGE# 1
FOB: FFA
JOB:Additional 3/4 Mtr’s & MXU’S PREP. BY: BARNEY ARNESON
775-353-1250
barneson@goblueteam.com
WE ARE PLEASED TO QUOTE YOU ON THE FOLLOWING MATERIAL
*** SALES TAX NOT INCLUDED ***
====================================================================================
Qty Part # Description Price..... Extended
====================================================================================
1 ===> Additional 3/4 Meters & MXUs
250 WKZ1101104 SENSUS M2 FLEXNET 520M SINGLE 130.00 32500.00
250 WKZ1359012 IPERL 3/4 7.5LL 1 CUFT TRPL MTR 132.00 33000.00
-------------
SEGMENT 1 TOTAL 65,500.00
2 ===> TAX (7.750)
1 WWNS12345 TAX [7.750] 5076.25 5076.25
-------------
SEGMENT 2 TOTAL 5,076.25
===========
QUOTATION TOTALS 70,576.25
* * * SALES TAX NOT INCLUDED * * *
THE MATERIAL LISTED ABOVE IS QUOTED PER THE PLANS AND SPECS
PROVIDED TO WNS, AND WHETHER SPECIFIED OR NOT WILL BE SUBJECT
TO THE ENGINEER’S APPROVAL. ALL SALES ARE SUBJECT TO TAX.
6
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: August 16, 2018
ITEM – PROJECT NAME: Tahoe Sierra Integrated Regional Water Management Plan
Update
REQUESTED BOARD ACTION: Approve Task Order No. 7 to Kennedy Jenks, Inc., to
update the Tahoe Sierra Integrated Regional Water Management Plan in an amount
not to exceed $55,000.
DISCUSSION: South Tahoe Public Utility District acts as the lead agency for the Tahoe
Sierra Integrated Regional Water Management Plan (TSIRWMP) partnership. This
partnership was formulated under an Integrated Regional Water Management
Planning (IRWMP) process in 2006. Since that time, the partnership has updated the
original TSIRWMP document to reflect both requirements of the Department of Water
Resources and project changes for agencies within the partnership. The current 2014
TSIRWMP needs to be updated to accommodate new requirements by the
Department of Water Resources, as well as incorporate a new round of priority projects
eligible for IRWMP implementation funding. Kennedy Jenks, Inc., was the consultant
who prepared the 2014 TSIRWMP and will also provide services for the required update.
SCHEDULE: N/A
COSTS: $55,000
ACCOUNT NO: 2030-4405
BUDGETED AMOUNT REMAINING: $780,472
ATTACHMENTS: Task Order No. 7/Scope of Work
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
7
KENNEDY/JENKS CONSULTANTS
TASK ORDER NO. 7
CONSULTING SERVICES
This Task Order is made and entered into as of the 16th day of August by and between South
Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and Kennedy/Jenks
Consultants hereinafter referred to as "CONSULTANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master
Agreement dated September 9, 2011 and as specifically hereinafter set forth, the parties do
hereby agree as follows:
l. PURPOSE
The purpose of this Task Order is to authorize and direct CONSULTANT to provide professional
services to develop and complete an update of the 2014 Tahoe Sierra Integrated Regional Water
Management Plan (IRWMP).
2. SCOPE OF WORK
The Tahoe-Sierra Region has an Integrated Regional Water Management Plan (IRWMP) that
requires updates to remain compliant with California Department of Water Resources
standards. As part of this scope of services, Kennedy/Jenks will perform a more detailed
review of the 2014 IRWM Plan, DWR’s Plan Review Tool, and the 2016 IRWM Plan
Guidelines to confirm necessary updates have been identified.
Task 1 – DWR Plan Standards Review Tool
DWR provides an excel spreadsheet, the DWR Plan Standards Review Tool, as a means to
demonstrate how an existing IRWM Plan meets the current (2016) IRWM Plan Guidelines.
Kennedy/Jenks shall prepare a draft and final DWR Plan Review Tool. The DWR Plan
Standards Review Tool will be used to direct the drafting of the IRWM Plan update.
Task 1 Deliverables: Draft and Final Draft DWR Plan Standards Review Tool (electronic)
Task 2 – IRWM Plan Sections Update
Based on the review of the 2014 IRWM Plan, which included preparation of a climate change
vulnerability checklist, and the draft DWR Plan Standards Review Tool, Kennedy/Jenks has
determined the existing IRWM Plan requires updates to meet the IRWM Plan Standards listed
in the table below. Very brief suggestions for updates are provided. Specific development and
attention will be given to:
• Reviewing and updating the climate change vulnerability checklist and language in
the IRWM Plan which will result in updates throughout the Plan; 8
• The groundwater/water quality relative to gathering data and updating water
quality narrative to reflect the AB1249 groundwater contaminants; and
• Updating the 2018 project list as an addendum.
DWR Plan
Standard
Update Suggestion
Tahoe-Sierra
IRWM Plan
Sections Affected
Governance
Documentation of previous IRWM Plan
adoptions, discussion of American Indian
Tribe participation/consultation.
1 – Introduction
8 – Implementation
Framework
Region
Description
Describe water/groundwater quality conditions
(particularly, perchlorate, arsenic, nitrate)*,
confirm climate change impacts on region are
discussed, and add social and cultural makeup of
the region.
2 – Region
Description
3 – Relation to
Local
Planning
Objectives Confirm climate change clarified in objectives,
may need to augment objectives language. 4 – Objectives
Resource
Management
Strategies
Add new CA Water Plan strategies, confirm
thorough discussion of how climate change
effects the IRWM region.
5 – Resource
Managemen
t Strategies
Project Review
Process
Update call for project forms, specifically
mention vulnerability to climate change, discuss
project contributions to GHG emissions and
reducing dependence on Delta supply, add
environmental justice and Native American Tribal
communities’ considerations, and address
economic feasibility. Update project list to
include new projects from IRWM and SWRP and
reevaluate projects, as needed.
6 – Project
Review
Process
Impact and
Benefit
Add language for the review and update of the
impacts and benefits of the IRWM Plan as part of
Plan management.
7 – Impacts and
Benefits
Plan
Performance
and Monitoring
Revisit rules for monitoring plan
performance and update project status.
8 – Implementation
Framework
Data
Management
Add a description of the QA/QC measures for data. 8 – Implementation
Framework
9
Local Water
Planning
Provide update on SGMA developments and
climate change adaptation and mitigation
strategies.
3 – Relation to
Local
Planning
Local Land Use
Planning
Enhance discussion on information sharing and
collaboration with land use agencies and in
relation to adapting to climate change.
3 – Relation to
Local
Planning
Stakeholder
Involvement
Describe outreach to Native American Tribes
and identify process to involve and facilitate
stakeholder involvement.
1 – Introduction
8 – Implementation
Framework
Climate Change
Add a description for further data gathering
and analysis of prioritized vulnerabilities.
Confirm plan is equipped with background
information in order to evaluate GHG emissions
on projects, highlight prioritized vulnerabilities,
and update next steps on climate change
research for next largescale update.
2 – Region
Description
6 – Project
Review
Process
Appendix 2-D
* We assume this data is available through State databases/programs (e.g., Geotracker,
California Environmental Data Exchange Network, Groundwater Ambient Monitoring
Assessment) and local/regional planning documents/programs (e.g., discharge permits,
other water quality monitoring and control plans/programs).
Task 2 Deliverables: Draft Sections (electronic), Final Draft Plan (1 hard copy + electronic),
Final Plan (1 hard copy + electronic)
Task 3 – Attend (By Phone) IRWM Plan Update Partnership Meetings
Kennedy/Jenks will work with the Partnership to develop meeting materials to present drafts
of the IRWM Plan sections at Partnership meetings and elicit feedback on the updated
content. Proposed Agenda topics are identified for two (2) meetings.
Proposed Topics
Meeting 1
— Overview of IRWM Plan Update and Identified Changes
— Group 1 Updated IRWM Plan Sections: DWR Plan Standards Review, 1 –
Introduction, 2 – Region Description, 3 – Relation to Local Planning, 4 –
Objectives
Meeting 2
— Group 2 Updated IRWM Plan Sections: 5 – Resource Management Strategies,
6 – Project Review Process, 7 – Impacts and Benefits, 8 – Implementation
Framework, 9
Meeting 3 — Final IRWM Plan Update
Additional meetings may be added to the scope with the approval of the Partnership. It is
estimated that each additional meeting will add $1,670 to the budget. The K/J Project Team
is prepared to conduct additional meetings relating to: 10
— New project selection/prioritization for funding opportunities
— EDA/DAC and/or Tribal outreach meetings
— Other outreach meetings
Task 3 Deliverables: Meeting Materials (electronic) including draft Plan Sections, Slides,
Handouts as needed provided prior to each meeting.
Task 4 – Project Management and QA/QC
Sachi Itagaki, our Project Manager supported by Jennifer Lau Larsen, will be responsible for
coordinating and communicating with the Partnership Project Manager and the K/J Project
Team. Project administrative and management tasks will include: preparation of monthly
invoices, managing staff; coordinating with the Partnership, and planning and monitoring
project activities.
Quality assurance and quality control (QA/QC) is integrated into our project management
system from project inception to the execution of final documents and submission. Quality
Control (QC) review of all the IRWM Plan work products and project deliverables (i.e.
individual section updates, Final Draft Plan, and Final Plan) will be completed before they are
submitted to the Partnership. Meredith Clement will be our experienced senior staff member
that will assure we uphold our QA/QC process. She will be familiar with, but not directly
involved in, the project work to provide a fresh look at the documents before submitting them
to the Tahoe- Sierra IRWM Plan Partnership and Stakeholders.
Task 4 Deliverables: Invoices (electronic)
3. SCHEDULE
The IRWM Plan Update is required to be submitted and accepted by DWR prior to execution of
the next round of Implementation Grant contracts. It is anticipated that the Draft Proposal
Solicitation Package will be released late September 2018, with the Round 1 Implementation
Grant Applications due by March 2019, and grant contract execution in summer 2019. The K/J
Project Team proposes a project schedule with two (2) meetings to allow for comment and
discussion on draft IRWM Plan Update sections. Based on the proposed schedule below, the
Final Tahoe- Sierra IRWM Plan Update is anticipated to be submitted to DWR in April 2019. The
estimated timelines for DWR to issue IRWM implementation grant Proposal Solicitation
Packages (PSPs) are found in italic text within the following table.
Task Schedule
Submit Tahoe-Sierra IRWM Plan Update Proposal August 2018 Notice to Proceed August 2018 Submit Group 1 Draft IRWM Plan Update Sections to Partnership October Meeting 1 November 2018 DWR: Draft Proposition 1 Implementation Grant PSP December 2018 Submit Group 2 Draft IRWM Plan Update Sections to Partnership Jan 2019
Meeting 2 February 2019 11
Submit Final Draft IRWM Plan Update, Final Draft DWR Plan Standards Review to Partnership March 2019
Meeting 3 March 2019 Submit Final IRWM Plan Update Package to DWR April 2019 DWR Plan Review Process April-May 2019 DWR: Final Proposition 1 Implementation Grant PSP and Proposal April/May 2019
4. PAYMENT
Payment to CONSULTANT for services performed under this Task Order shall be in accordance with
CONSULTANT's fee schedule for the person assigned to the project task. The cost ceiling for this
Task Order shall be fifty-five thousand, zero cents ($55,000.00) and shall not be exceeded.
5. EFFECTIVE DATE
The tasks outlined in this Task Order No.7 shall begin on August 16, 2018.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
By:
Richard Solbrig, General Manager
12
John Thiel
August 16, 2018
Page 2
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: John Thiel, Engineering Department Manager
MEETING DATE: August 16, 2018
ITEM – PROJECT NAME: Inundation Map and Emergency Action Plan for the
Emergency Retention Basin
REQUESTED BOARD ACTION: Approve proposal from Domenichelli and Associates, Inc.,
for engineering services to complete an inundation map and Emergency Action Plan
for the Emergency Retention Basin in an amount not to exceed $23,300.
DISCUSSION: The Emergency Retention Basin (ERB) has been classified as having a “high
hazard” potential in the event of dam failure by the State Division of Safety of Dams
(DSOD). The District is, therefore, required to prepare and submit a report by January
2019 which includes an inundation map and Emergency Action Plan (EAP) to evaluate
potential flood areas in case of dam failure and detail the necessary District response in
the event of a potential or actual failure.
The work includes collection of topographic data, dam failure and inundation
modeling, draft inundation map and study preparation, development of an EAP, and
coordination with the DSOD. As our Engineering staff is fully committed to other projects
in the timeframe required to complete this work, and due to the specialized nature of
this work, staff is requesting approval for consultant assistance.
Staff is recommending Domenichelli and Associates, Inc., (Domenichelli) for this work
due to their high level of experience in this relatively new regulatory area, record of
achievement with other agencies for this type of work, efforts to locate and assess
existing Lidar data at a substantial cost savings to the District, reasonable hours and
billing rates, and an existing positive working relationship with the District.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
13
John Thiel
August 16, 2018
Page 2
Staff recommends approval of this proposal from Domenichelli in an amount not to
exceed $23,300.
SCHEDULE: Upon Board Approval - Work complete by December 2018
COSTS: Not to exceed $23,300
ACCOUNT NO: 1030-4405
BUDGETED AMOUNT AVAILABLE: $493,026
ATTACHMENTS: Proposal from Domenichelli and Associates, Inc.
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
14
DOMENICHELLI AND ASSOCIATES, INC.
CIVIL ENGINEERING
1101 Investment Boulevard, Suite 115 El Dorado Hills, CA 95762 [916] 933-1997 [916] 933-4778 Fax
John Thiel August 7, 2018
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
RE: Proposal for the Inundation Map and Emergency Action Plan (EAP) for the Emergency Retention
Basin (ERB)
Dear John,
Domenichelli and Associates, Inc. (D&A) is pleased to submit the following proposal for completion of
Inundation Mapping and the Emergency Action Plan (EAP) for the ERB. We understand that the dam has been
classified as having “high hazard” potential in the event of a dam failure, and therefore is under a submittal
deadline that requires completion of inundation mapping by the end of the year.
Since 2002, D&A has provided hydraulic modeling and mapping for multiple agencies and private entities.
Recent work includes local inundation studies for Hinkle Reservoir, Bass Lake Dam, Holiday Lake Dam, Barnett
Dam and Indian Creek Reservoir. In addition, we are currently working on Paradise and Magalia Dams in Butte
County, Willow Hill Reservoir in the City of Folsom and three dams for Rancho Murieta.
We have carefully reviewed our workload and are confident that we can devote the necessary staff to complete the
work in a timely manner.
Thank you for the opportunity to provide this proposal for your important project. We look forward to working
with you. If you have any questions or require additional information, please do not hesitate to contact me at
(916) 933-1997.
Sincerely,
Joseph Domenichelli, President
Domenichelli and Associates, Inc.
15
July 2018 DOMENICHELLI & ASSOCIATES Page 1
South Tahoe Public Utility District
Emergency Retention Basin Inundation Mapping
PROVEN
EFFECTIVE
INNOVATIVE TEAM
Background and Experience
Domenichelli & Associates (D&A) is a local water resources engineering firm serving northern California,
particularly the foothill and mountain counties in the areas of water supply, wastewater and drainage
infrastructure planning and design. We are a registered small business firm of six registered engineers, five
engineers in training, one full-time drafter and additional staff support. Our relatively small firm of skilled
technical staff allows us to provide high level engineering services and reasonable rates.
Relative to the District’s ERB Reservoir Project, we can provide the latest in inundation modeling and mapping
that follow the current State regulations. D&A has provided inundation studies and mapping locally for San Juan
Water District’s Hinkle Reservoir, the Bass Lake Dam for the Rescue Union School District, Barnett Dam for a
private ownership, Indian Creek Dam for a local HOA and Holiday Lake for a proposed development. We are
also preparing the EAPs for three of these dams. We are currently working on inundation studies and mapping for
Willow Hill Dam in the City of Folsom, three dams for Rancho Murieta CSD and two dams for Paradise
Irrigation District.
Firm Technology
While not required, a 2D model is the preferred method of mapping the dam failure scenario. D&A uses the
current versions of both Civil3D (AutoCAD based mapping software) and HEC-RAS (hydraulic modeling
software) to map and model floodplains. HEC-RAS 5.0.4 has the ability to provide 2D analysis which D&A has
used on prior inundation studies. We also use programs to assist in delivery of the mapping such as ArcMap for
Geographic Information System (GIS) modification.
Project Team Description, Roles and Qualifications
Domenichelli & Associates (D&A) understands the level of staff required to perform this type of work and has
the staff available to commit to the work effort. Joe Domenichelli will bring to the project over 35-years of
experience in water resources modeling and design and will provide QA/QC for the project. Joe will also oversee
the efforts for the inundation modeling and mapping.
Brian Hammer with 10 years of experience will, provide oversight of modeling services, and manage the project.
Brian will be the District’s point of contract through-out the project. Brian has worked for D&A for his entire
career and has prepared hydraulic models for both large and small communities as well as multiple dam failure
analyses. His experience includes the use of both 1D and 2D modeling. Brian also has recent experience
preparing EAPs using the new regulations.
David Cooper with 5 years of experience, will lead the modeling and mapping effort. David will work under
Brian to provide accurate mapping which meets the 2017/2018 requirements. David recently completed
inundation modeling and mapping for the “extreme” hazard dams for San Juan Water District and Rescue School
District.
16
July 2018 DOMENICHELLI & ASSOCIATES Page 2
South Tahoe Public Utility District
Emergency Retention Basin Inundation Mapping
PROVEN
EFFECTIVE
INNOVATIVE TEAM
Key Personnel Profiles
The following highlights the qualifications of each of our main team members that will be committed to the
project.
As project principal for the District Project,
Mr. Domenichelli’s responsibilities will
include overall QA/QC and team
management as well as model review.
Mr. Domenichelli has more than 35 years of
engineering experience primarily in the area
of water resources engineering.
He has completed inundation studies for
eight dams, with an Emergency Action Plan for one and currently preparing t hree
additional EAPs with related inundation mapping. Joe’s extensive experience allows
him to assist with mapping and emergency action plan development. He understands
that the key to a successful inundation mapping and EAP preparation is understanding
the local community needs.
Summary of Relevant Experience
➢ Schaad Reservoir Emergency Action Plan and Inundation Study, Calaveras County, California – Prepared a
dam failure inundation study and detailed Emergency Action Plan as part of an application for a proposed
hydroelectric plant at the base of the dam.
➢ Calero, Chesbro and Clementia Reservoirs Dam Failure Inundation Study, Rancho Murieta, California –
Prepared a dam failure inundation study and assisted the District in preparation of an EAP for submittal to
the State DSOD. The analysis included the modeling of failure to the Cosumnes River downstream past
Highway 16. A dual dam failure analysis was necessary for two of the reservoirs that are interconnected
before entering the River.
➢ Barnett Dam Inundation Mapping & EAP – Managed the D&A team efforts for preparation and submittal to
the State DSOD of an inundation map and study for a private dam in El Dorado County. Also prepared the
emergency action plan for the project to be submitted to the state OES upon approval of the inundation map
and study.
➢ Bass Lake School Inundation Study, El Dorado Hills, California – Provided project management and QA/QC
for mapping of the Bass Lake Dam failure. Study was preformed to establish downstream impacts to current
residents and a future school site. The study has been recently updated to provide inundation mapping to
used for submittal to DSOD along with preparation of an EAP.
Technical Specialties
✓Project Management
✓QA/QC JOE DOMENICHELLI, PE – PRESIDENT – QA/QC Project Role Project Principal/Quality Control/Quality Assurance
Years of Experience 35 total
Registration Professional Engineer CA and NV
Education B.S. Civil Engineering, CSU Chico
KEY QUALIFICATIONS:
✓ Recent inundation mapping and
EAP preparation experience
✓ Knowledge of the new DSOD
standards
✓ Recent communication with
DSOD regarding requirements
17
July 2018 DOMENICHELLI & ASSOCIATES Page 3
South Tahoe Public Utility District
Emergency Retention Basin Inundation Mapping
PROVEN
EFFECTIVE
INNOVATIVE TEAM
Brian Hammer is a registered engineer
with 10 years of experience. Mr.
Hammer has worked with
Domenichelli & Associates for 10
years gaining experience in water
systems design, hydraulics and
hydrology, and water resources engineering. He has experience with Land
Development Desktop (LDD), AutoCAD Civil 3D, InfoWater, H2ONet,
XPSWMM, HEC-RAS, HEC-1, and HEC-HMS modeling applications. Mr.
Hammer has provided hydraulic analysis for communities throughout
Sacramento County, El Dorado County, San Joaquin County, Placer County,
Stanislaus County, and Guam. Mr. Hammer’s experience in hydraulic
analysis, and hydraulic design has enabled him to provide analysis that is both
technically sound and realistic to field conditions. Mr. Hammer has recently
completed inundation modeling and mapping for four dams.
Summary of Relevant Experience
➢ Hinkle Reservoir Emergency Action Plan Mapping, Folsom, California – Managed and reviewed the
modeling and mapping of the Hinkle Reservoir dam break inundation study. Project had an accelerated
schedule due to regulatory deadlines and was completed on-time allowing the District to remain in
compliance.
➢ Gibson Ranch Dam Inundation Study, Sacramento County, California – Provided analysis and mapping for
Gibson Ranch Dam failure. Study was preformed to establish potential downstream impacts to current and
future residents.
➢ Bass Lake School Inundation Study, El Dorado Hills, California – Provided analysis and mapping for Bass
Lake Dam failure. Study was preformed to establish downstream impacts to current residents and a future
school site.
➢ Holiday Lake Inundation Study, Shingle Springs, California – Prepared a detailed dam failure and inundation
study of Holiday Lake Dam in Shingle Springs for a proposed downstream development to show that the
proposed project would not be flooded due to a failure.
➢ Eastridge Lake Inundation Study, El Dorado County, California – Prepared a detailed dam failure and
inundation study for a proposed downstream development to show that the proposed project would not be
flooded due to a failure. Site included multiple bridge crossings with overtopping.
➢ Paradise Reservoir and Magalia Reservoir Inundation Studies, Butte County, California – Provided dam
failure and preliminary inundation mapping using digital USGS Quads for Little Butte and Butte Creek to
determine the limits for detailed mapping necessary for the final mapping. Dam failure and final inundation
mapping is underway.
Technical Specialties
✓Project Management
✓Hydraulic Modeling BRIAN T. HAMMER, PE – PROJECT MANAGER Project Role Project Manager
Years of Experience 10 total
Registration Professional Engineer CA
Education B.S. Civil Engineering, California Polytechnic
State University, San Luis Obispo
KEY QUALIFICATIONS:
✓ Modeling expert
✓ Recent experience with new
DSOD regulations
✓
18
July 2018 DOMENICHELLI & ASSOCIATES Page 4
South Tahoe Public Utility District
Emergency Retention Basin Inundation Mapping
PROVEN
EFFECTIVE
INNOVATIVE TEAM
David Cooper is an EIT who been with D&A since 2013 supporting D&A’s
engineers in a multitude of water infrastructure and hydraulic modeling projects.
Mr. Cooper recently provided hydraulic modeling services for San Juan Water
District for their Emergency Action Plan. His recent experience with similar
models will allow him to understand the
areas of the model that have the greatest
potential for errors and produce a map of
high accuracy. Mr. Cooper has recently
completed inundation modeling and
mapping for two dams.
Summary of Relevant Experience
➢ Hinkle Reservoir Emergency Action Plan Mapping, Folsom, California – Lead modeler and mapper for the
Hinkle Reservoir dam break inundation study. Used LiDAR, Civil3D, HEC-RAS 2D, and GIS software to
provide 2D modeling and mapping to the 2017 mapping requirements. Completed the project in one month
to meet the January 1, 2018 deadline for submittal to DSOD of a dam listed as having “extreme hazard”
potential.
➢ Bass Lake Inundation Mapping and Study, El Dorado Hills, California – Provided hydraulic modeling and
inundation mapping for this extreme hazard dam. Provided hydraulic failure modeling using HEC-RAS 2D
(version 5.04) and mapping using Civil3D to complete the mapping effort. Submitted the documents to the
State DSOD on behalf of the Rescue Unified School District and is assisting the District with preparation of
the final Emergency Action Plan.
➢ Indian Creek Dam Inundation Mapping/Study and EAP, Shingle Springs, California – Provided hydraulic
modeling and inundation mapping for this high hazard dam. Provided hydraulic failure modeling using HEC-
RAS 2D (version 5.04) and mapping using Civil3D to complete the mapping effort. This project included the
use of UAV (drone) LiDAR mapping in areas where homes were in the path of the inundation flows to provide
highly accurate modeling results. Further downstream, where no habitable structures were present, USGS
digital Quads were used to complete the mapping. Submitted the documents to the State DSOD on behalf of
the Greenstone Country HOA and is currently preparing the Emergency Action Plan.
➢ Chesboro, Calero & Clementia Dams Inundation Mapping/ Studies, Rancho Murieta, California – Performed
updated dam failure modeling for three reservoirs in the community of Rancho Murieta for the local
Community Services District. Using LiDAR, Civil3D, HEC-RAS 2D, and GIS software to provide 2D
modeling and mapping to the 2017/2018 mapping requirements. Final mapping and study preparation are
currently in progress.
➢ Five Bridges Scour Protection Designs, San Joaquin County, California – Performed hydraulic and scour
analysis, channel scour protection and bank stabilization designs for five major stream crossing in San Joaquin
County. Crossings include Jack Tone Road Bridge over Mormon Slough and Mariposa Road over Littlejohn’s
Creek. All of the crossings require encroachment permits from the Central Valley Flood Control Board.
Technical Specialties
✓Inundation Studies
✓Inundation Mapping DAVID COOPER, EIT – LEAD HYDRAULIC MODELER Project Role Lead Hydraulic Modeling
Years of Experience 5 total
Registration Engineer-In-Training
Education B.S. Civil Engineering, CSU Sacramento
KEY QUALIFICATIONS:
✓ Familiar with new regulations from
recent mapping efforts
✓ Proficient in dam failure modeling
and mapping.
19
July 2018 DOMENICHELLI & ASSOCIATES Page 5
South Tahoe Public Utility District
Emergency Retention Basin Inundation Mapping
PROVEN
EFFECTIVE
INNOVATIVE TEAM
Experience Summary
D&A has significant and recent experience performing dam inundation studies and assisting in the preparation of
Emergency Action Plans (EAPs). The following information demonstrates our firm’s qualifications .
Project Name Description of Services and Other Requested Information Map
Barnett Dam Inundation
Study
Client: Mike Milton –
Milton Family Trust
(530) 677-3402
mike-
miltonranch@sbcglobal.net
D&A has prepared and submitted the inundation map and
study to DSOD in May 2018. The draft Emergency
Action Plan (EAP) is complete and is awaiting final
approval of the inundation map/study for submittal to
OES. This project included a foothill dam with inundation
modeling of approximately 2 miles downstream. There
are several inundated road crossings and homes of concern
just downstream of the dam. Base mapping was obtained
with UAV (drone) LiDAR technology.
Hinkle Reservoir Dam
Inundation Study
Client: Rob Watson –
Engineering Manager –
San Juan Water District
Office: (916) 791-6923
rob.watson@sjwd.org
D&A Assisted SJWD in the preparation of an updated
Emergency Action Plan (EAP) primarily through
providing dam failure and inundation modeling analysis
and mapping from the water treatment plant reservoir
downstream to the American River. After receiving the
notice to proceed in early December 2017, D&A
completed the project per the new 2017 DWR regulations
in 4 weeks. The study report was provided for inclusion
into the EAP.
The modeling and mapping utilized existing LiDAR
mapping provided by the State. This project has received
approval from DSOD.
Bass Lake Dam Inundation
Study
Client: Philip Jones,
Rescue Union School
District
Office: (530) 672-4300
pjones@my.rescueusd.org
D&A provided dam failure and inundation modeling
analysis and mapping downstream of this “extreme
hazard” rated reservoir. This project has been reviewed
and accepted by DSOD and the EAP is currently under
way. The base mapping was created from development
as-built plans, spliced with digital USGS Quads to fill in
gaps in the topo. There are several homes located just
downstream of the dam.
The school District is awaiting formal approval of this
project.
In addition to the projects listed above D&A is currently providing similar inundation mapping/studies and EAP
preparation as the District’s project for the following:
• Indian Creek Dam Inundation Mapping and EAP for Greenstone HOA in El Dorado County
• Paradise and Magalia Dams Inundation Mapping for Paradise Irrigation District
• Willow Hill Reservoir Inundation Mapping for the City of Folsom
• Calero, Chesboro, Clemetia and Michigan Bar Inundation Mapping and EAPs for Rancho Murieta
Community Services District
20
July 2018 DOMENICHELLI & ASSOCIATES Page 6
South Tahoe Public Utility District
Emergency Retention Basin Inundation Mapping
PROVEN
EFFECTIVE
INNOVATIVE TEAM
Project Understanding
As the submittal deadline for “high hazard” dams is January 1, 2019, the inundation mapping can be completed
within the District’s timeframe. We have become familiar with the new regulations from previous work, so there
will be no learning curve for our team to meet DSOD and State OES requirements. With our contacts at DSOD,
we have a direct understanding of criteria and level of mapping needed on a case by case basis. It is important to
be able to define the limits of mapping to provide the District with a reasonable price while meeting the State
requirements. Given available LiDAR data (at no cost) for the study area, we have been able to obtain accurate
base mapping from the ERB down to Lake Tahoe.
With embankments on three sides of the ERB, we will need to model three separate failure scenarios. The figure
below shows in red, stretches within the downstream channels where inundation flows may end up for the various
embankment failures. Due to the size of the ERB relative to the areas shown, we do not anticipate inundation to
be anywhere near these limits, however, given that the LiDAR data is free of charge, we will use these limits for
base topography.
Figure 1 – Base Map Boundary
21
July 2018 DOMENICHELLI & ASSOCIATES Page 7
South Tahoe Public Utility District
Emergency Retention Basin Inundation Mapping
PROVEN
EFFECTIVE
INNOVATIVE TEAM
Work Tasks, Timeline, and Cost
Domenichelli and Associates (D&A) has a clear understanding of the scope of work and level of effort required to
provide inundation mapping and the EAP for the ERB. The following outlines our proposed approach.
Scope of Services (Work Tasks)
Task 1 – Gather and Review Existing Information
This task will build on research we have already completed and will include sending D&A staff to meet at the
District office to gather dam as -built plans and to discuss lines of communication for the EAP not already
established. During that same day, D&A staff will measure dimensions of existing bridges (deck thickness, pier
widths & spacing) to be included with the LiDAR topographic mapping.
Task 2 – HEC-RAS Dam Failure and Inundation Modeling
D&A will add the bridge data and will mesh the base mapping from Task 1 with the 2- dimensional dam failure
and flood routing modeling routine using the HEC-RAS program. The program will simulate the failure and
route flood flows downstream, automatically mapping the limits and providing depths, velocities, arrival times,
and durations for downstream locations. We will model the dam-break downstream to Lake Tahoe.
Task 3 – Draft Inundation Map and Study Preparation
From the results of the modeling, a draft inundation map will be prepared for District review, which will include
text and callouts of information required by the State guidelines. The study report will accompany the map and
will include a summary of background data, criteria and methodology used and model results all per the State
guidelines. After review by the District and comments incorporated, the Study Report and Map will be forwarded
to the State DSOD for review.
Task 4 – Coordination with DSOD
After submittal of draft documents to the State, D&A will be available to answer any questions during their
review. Although we do not anticipate significant comments from the DSOD, we include this task to respond to
comments and submit final stamped and signed documents to satisfy the requirements for the District.
Task 5 – Emergency Action Plan Assistance
As a part of the State process, the District must prepare an Emergency Action Plan (EAP) and submit it to the
Office of Emergency Services (OES). This submittal will take place after DSOD approves the Inundation Map
and Study, which are part of the EAP. D&A will coordinate with the District to prepare the EAP package and
submit it to OES. This task also includes coordination with the OES to obtain final approval.
Schedule
Based on our recent work submitting to the State, we can submit the Inundation Map and Study within eight (8)
calendar weeks from the notice to proceed. This schedule assumes that the District can review the documents
within ten (10) working days after completion of the draft documents. The schedule for the EAP will be
dependent on the DSOD review schedule. We anticipate that this submittal will take place in early 2019.
22
July 2018 DOMENICHELLI & ASSOCIATES Page 8
South Tahoe Public Utility District
Emergency Retention Basin Inundation Mapping
PROVEN
EFFECTIVE
INNOVATIVE TEAM
Fee Estimate
The following fees are based on our proposed scope of work and level of effort included in this proposal.
STPUD
ERB Inundation Mapping, Study Report & EAP QA/QC PE EIT & Expenses:
Estimate of fees Joe D.Brian H.David C.
Task Billing Rates/hour $175 $135 $105
1 Gather and Review Information 8 12 80$ 2,740$
2 Inundation Modeling 2 12 40 6,170$
3 Inundation Map & Study Report 2 12 48 7,010$
4 Coordination with State DSOD 2 4 12 150$ 2,300$
5 Prepare and Submit the EAP 4 8 30 150$ 5,080$
Total Inundation Mapping & Study Report:23,300$
D&A Billing Rates & Hours
Totals
23
Jeremy Rutherdale
August 16, 2018
Page 2
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Jeremy Rutherdale, Pump Station Supervisor
Chris Moraida, Pump Station Lead
MEETING DATE: August 16, 2018
ITEM – PROJECT NAME: Purchase of Vaughan Chopper Pump for Tahoe Keys Sewer
Pump Station, Pump No. 1
REQUESTED BOARD ACTION: 1) Approve Vaughan Chopper Pump as the pump for the
application presented due to special circumstances as allowed for in the Purchasing
Policy; and, 2) Approve the pump to be purchased from the sole source vendor; and,
3) Authorize the purchase from Rockwell Solutions in the amount of $69,884, plus sales
tax and freight.
DISCUSSION: Tahoe Keys Sewer Pump Station is a two-pump station with pumps
installed in 1997 which are no longer manufactured. Tahoe Keys Pump No.1 (TK1) has
become very unreliable and staff believes it should be replaced immediately. The
purchase of this pump is for a dry pit submersible application to replace the existing TK1
at this time, and it will take 12 weeks to receive a Vaughan pump. Staff has experience
using Chopper Pumps from Vaughan and Flygt. Although both manufacturers’ pumps
are reliable, staff’s experience is that Vaughan can deliver pumps and pump parts on a
significantly timelier basis which is very important since there are only 2 pumps at this
station. With the anticipated Capital Improvement Project to build a new wet well at
Tahoe Keys (one of the “Big 5”), within the next 3-5 years, this same pump can be used
in that application.
Rockwell Solutions (Rockwell) is Vaughan’s area representative and sole source per
Purchasing Policy Exception No. 1 for sole source purchases. Rockwell has discounted
the quoted Vaughan pump by approximately 20%, and staff recommends the
purchase of the Vaughan Chopper Pump due to these special circumstances as
allowed per Purchasing Policy Exception No. 4.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
24
Jeremy Rutherdale
August 16, 2018
Page 2
The District Purchasing Agent has reviewed this item.
SCHEDULE: 4-6 weeks after receipt of order
COSTS: $69,884 plus sales tax and freight
ACCOUNT NO: 1026-8906
BUDGETED AMOUNT AVAILABLE: $50,000
ATTACHMENTS: Sole source document
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
25
August 8, 2018
South Tahoe Public Utility Dist.
1275 Meadow Crest Dr. South
Lake Tahoe, CA 96150
Attn: Jeremy Rutherdale
Dear Jeremy,
The appointed Vaughan Company Inc. Representative and sole source for
The South Tahoe PUD, including sales, service and parts is Rockwell
Solutions. Please contact them for pricing, information or any other
assistance you require.
Rockwell Solutions
21163 Newport Coast Drive, Suite 492
Newport Coast, CA 92657
Cell: 949.275.8100
Office: 888.357.7888
E-mail: kent@rockwellsolutions.us
Sincerely,
Stefanie Vaughan
Vaughan Company, Inc.
Phone: 360.249.4042 ext. 227
E-Mail: stefanie@chopperpumps.com
26
Julie Ryan
August 16, 2018
Page 2
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Julie Ryan, Principal Engineer
MEETING DATE: August 16, 2018
ITEM – PROJECT NAME: Marlette Waterline Replacement Project
REQUESTED BOARD ACTION: Approve Change Order No. 1 to Thomas Haen Company,
Inc., in the amount $300,000 and add 424 days to the Contract Time.
DISCUSSION: Change Order No 1. addresses one work item beyond the original Scope
of the Contract, with a corresponding extension of the Contract Time.
A)The Marlette Waterline Replacement Project replaces four undersized District-
owned water mains currently located on private property, with two water mains
in the public right-of-way, sized for fire flow. With these new water mains come
new points of connection for 58 District customers. Rather than require each
customer to relocate their private service line using their own contractor, and
then passing the charges on to the District, the District intends to offer these
customers the option of having the private service line relocated by the District’s
contractor, Thomas Haen Company, Inc., (THC), as part of this Marlette Waterline
Replacement Project. The work on each private parcel will proceed upon
receipt of written authorization by each customer. Staff expects that most of the
work will be performed during the 2019 grading season, no later than October
15, 2019. Staff’s best estimate based on prior service relocation costs is that, on
average, a private service relocation will cost $5,000 The work will be performed
on a Time-and-Materials basis, and payment will only be made to THC following
staff approval of written documentation submitted after completion of work at
each parcel. The total cost for this work is not expected to exceed $300,000.
Staff requests that the Contract Amount be increased by $300,000 to account
for these forthcoming costs, and that the Contract Time be extended by 424
calendar days to account for the additional time needed to complete the extra
work during the 2019 season.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
27
Julie Ryan
August 16, 2018
Page 2
The Engineer’s Estimate for the Project was $860,000, plus $290,000 for service
relocations. The Bid Price for the Project was $793,627. With Change Order No. 1, the
total cost for the Project will be $1,093,627. The Project is being funded by State
Revolving Fund Loan, not including the cost for the private service relocations. Staff
recommends that the Board approve Change Order No. 1 to the District’s Contract
with THC in the amount $300,000.
SCHEDULE: by October 15, 2019
COSTS: $300,000
ACCOUNT NO: 2030-7020/15W011
BUDGETED AMOUNT AVAILABLE: <$70,336> + $482,121 Rollover pending approval
= $411,785
ATTACHMENTS: Change Order No. 1
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
28
CHANGE ORDER NUMBER 01
Project: 2018 MARLETTE WATERLINE REPLACEMENT PROJECT
Contractor: Thomas Haen Company
Date: 08.16.2018 PO #: 18-93
The Contract Shall Be Changed As Follows:
A) Add Item 25 – Private Service Relocations- shall be paid for on a TIME AND
MATERIALS BASIS, only with prior written agreement of the Engineer. As detailed in
Design Construction Memorandum #2, dated August 6, 2018, the Contract is increased by a
lump sum amount of $300,000 for this item, to account for costs associated with relocating
existing private services from the existing point of connection to the District’s water
distribution system to the new point of connection installed as part of the Project, and for
costs associated with returning the private property to as close to the pre-existing condition
as possible. All work shall be performed under direction of the Engineer. Contractor shall
draw upon the allotted amount through the submittal and District-approval of documented
costs for materials, equipment, labor and subcontractors in conformance with the Contract
Documents. The Contract Time is extended by 424 days as result of this change in work.
TOTAL FOR ITEM A IS $300,000
TOTAL FOR CHANGE ORDER NO. 1 IS A = $300,000
Dollar Amounts Contract Time
Original Contract $793,627.00 95 Calendar Days
Previous Change Order $0.00 0 Calendar Days
Current Contract $793,627.00 95 Calendar Days
THIS CHANGE ORDER $300,000.00 424 Calendar Days
New Contract Total $1,093,627.00 519 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change
in contract price and/or contract time noted is full settlement for costs incurred because of the change(s)
described, unless specifically noted in individual description(s).
Date: ____________
Authorized By STPUD Board President
Date: _____________
Accepted By Contractor
Date: _____________
Reviewed By
29
PAYMENT OF CLAIMS
Total Payroll 0.00
ADP & Insight eTools 4,458.73
AFLAC/WageWorks claims and fees 554.37
BBVA Compass Bank 575,185.90
BHFS legal services 40,406.02
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 7,061.33
Total Vendor EFT 627,666.35
Accounts Payable Checks-Sewer Fund 451,193.75
Accounts Payable Checks-Water Fund 471,638.24
Total Accounts Payable 922,831.99
Grand Total 1,550,498.34
Payroll EFTs & Checks 8/14/2018 8/8/2018
EFT CA Employment Taxes & W/H 0.00 0.00
EFT Federal Employment Taxes & W/H 0.00 0.00
EFT CalPERS Contributions 0.00 0.00
EFT Empower Retirement-Deferred Comp 0.00 0.00
EFT Stationary Engineers Union Dues 0.00 0.00
EFT CDHP Health Savings (HSA)0.00 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 0.00 0.00
EFT Employee Direct Deposits 0.00 0.00
CHK Employee Garnishments 0.00 0.00
CHK Employee Paychecks 0.00 0.00
Total 0.00 0.00
FOR APPROVAL
August 16, 2018
30
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48379 - A-L SIERRA WELDING PRODUCTS
304193 Shop Supplies Paid by Check #99349 07/11/2018 08/16/2018 07/31/2018 08/16/2018 325.80
304379 Shop Supplies Paid by Check #99349 07/13/2018 08/16/2018 07/31/2018 08/16/2018 140.44
304611 Shop Supplies Paid by Check #99349 07/27/2018 08/16/2018 07/31/2018 08/16/2018 188.88
Vendor 48379 - A-L SIERRA WELDING PRODUCTS Totals Invoices 3 $655.12
Vendor 43721 - ACWA/JPIA
0562434 Medical/Vision Coverage Aug
2018
Paid by Check #99350 07/02/2018 08/16/2018 08/16/2018 08/16/2018 228,812.25
Vendor 43721 - ACWA/JPIA Totals Invoices 1 $228,812.25
Vendor 48597 - ADP SCREENING/SELECTION SERV
1761944-07-2018 Personnel Expense Paid by Check #99351 07/30/2018 08/16/2018 07/31/2018 08/16/2018 144.76
Vendor 48597 - ADP SCREENING/SELECTION SERV Totals Invoices 1 $144.76
Vendor 44039 - AFLAC
156836 Insurance Supplement Paid by Check #99352 07/15/2018 08/16/2018 07/30/2018 08/16/2018 973.96
Vendor 44039 - AFLAC Totals Invoices 1 $973.96
Vendor 48136 - AHERN RENTALS
19266832-1 Grounds & Maintenance Paid by Check #99353 07/10/2018 08/16/2018 07/31/2018 08/16/2018 12.19
19298338-1 Secondary Equipment Paid by Check #99353 07/19/2018 08/16/2018 07/31/2018 08/16/2018 198.80
Vendor 48136 - AHERN RENTALS Totals Invoices 2 $210.99
Vendor 48605 - AIRGAS USA LLC
9078471696 Shop/Safety Supplies & Small
Tools Inventory
Paid by Check #99354 07/24/2018 08/16/2018 07/31/2018 08/16/2018 1,730.52
9078471697 Small Tools Inventory Paid by Check #99354 07/24/2018 08/16/2018 07/31/2018 08/16/2018 162.79
Vendor 48605 - AIRGAS USA LLC Totals Invoices 2 $1,893.31
Vendor 48363 - ALLTIZER POWDER COATING
414441 Pipe - Covers & Manholes Paid by Check #99355 07/13/2018 08/16/2018 07/31/2018 08/16/2018 497.35
Vendor 48363 - ALLTIZER POWDER COATING Totals Invoices 1 $497.35
Vendor 43949 - ALPEN SIERRA COFFEE
198850 COFFEE Paid by Check #99356 07/24/2018 08/16/2018 07/31/2018 08/16/2018 87.50
198851 COFFEE Paid by Check #99356 07/24/2018 08/16/2018 07/31/2018 08/16/2018 43.75
198996 COFFEE Paid by Check #99356 07/31/2018 08/16/2018 07/31/2018 08/16/2018 87.50
198997 COFFEE Paid by Check #99356 07/31/2018 08/16/2018 07/31/2018 08/16/2018 43.75
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 4 $262.50
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
72418 UNIFORM SERVICE Paid by Check #99357 07/24/2018 08/16/2018 07/31/2018 08/16/2018 585.50
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Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
31
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
73118 UNIFORM SERVICE Paid by Check #99357 07/31/2018 08/16/2018 07/31/2018 08/16/2018 586.96
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 2 $1,172.46
Vendor 48940 - VERONICA ARRIAGA
03227905 WASHER REBATE Paid by Check #99358 07/24/2018 08/16/2018 07/31/2018 08/16/2018 200.00
Vendor 48940 - VERONICA ARRIAGA Totals Invoices 1 $200.00
Vendor 48943 - RIZALLA ARSAN
2539501 TURF BUY BACK Paid by Check #99359 07/24/2018 08/16/2018 07/31/2018 08/16/2018 708.00
Vendor 48943 - RIZALLA ARSAN Totals Invoices 1 $708.00
Vendor 48759 - AT&T
AUGUST INTERNET Paid by Check #99360 07/19/2018 08/16/2018 07/31/2018 08/16/2018 1,221.43
Vendor 48759 - AT&T Totals Invoices 1 $1,221.43
Vendor 45202 - AT&T MOBILITY
AUGUST CELL PHONES Paid by Check #99361 07/19/2018 08/16/2018 07/31/2018 08/16/2018 1,601.05
Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $1,601.05
Vendor 48000 - AT&T/CALNET 3
AUGUST Telephone & Signal Charges Paid by Check #99362 07/20/2018 08/16/2018 07/31/2018 08/16/2018 892.91
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $892.91
Vendor 48937 - MARY BARKLEY
3130007 HET REBATE Paid by Check #99363 07/31/2018 08/16/2018 07/31/2018 08/16/2018 79.50
Vendor 48937 - MARY BARKLEY Totals Invoices 1 $79.50
Vendor 48291 - BEST BEST & KRIEGER LLP
827451 Personnel Legal Paid by Check #99364 08/02/2018 08/16/2018 07/31/2018 08/16/2018 2,015.00
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 1 $2,015.00
Vendor 43480 - BI STATE PROPANE
3081087650 PROPANE Paid by Check #99365 07/31/2018 08/16/2018 07/31/2018 08/16/2018 113.69
Vendor 43480 - BI STATE PROPANE Totals Invoices 1 $113.69
Vendor 48941 - JESSE BIENENFELD
032283200 WASHER REBATE Paid by Check #99366 07/24/2018 08/16/2018 07/31/2018 08/16/2018 200.00
Vendor 48941 - JESSE BIENENFELD Totals Invoices 1 $200.00
Vendor 12070 - BING MATERIALS
178994 Pipe - Covers & Manholes Paid by Check #99367 06/25/2018 08/16/2018 07/31/2018 08/16/2018 178.24
178995 Pipe - Covers & Manholes Paid by Check #99367 06/25/2018 08/16/2018 07/31/2018 08/16/2018 171.63
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Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
32
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 12070 - BING MATERIALS
179997 Pipe - Covers & Manholes Paid by Check #99367 07/23/2018 08/16/2018 07/31/2018 08/16/2018 891.05
179998 Pipe - Covers & Manholes Paid by Check #99367 07/23/2018 08/16/2018 07/31/2018 08/16/2018 710.76
179999 Pipe - Covers & Manholes Paid by Check #99367 07/23/2018 08/16/2018 07/31/2018 08/16/2018 894.70
Vendor 12070 - BING MATERIALS Totals Invoices 5 $2,846.38
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
5114 Laboratory Interns Paid by Check #99368 07/13/2018 08/16/2018 07/31/2018 08/16/2018 2,211.92
5116 Contractual Services Paid by Check #99368 07/13/2018 08/16/2018 07/31/2018 08/16/2018 698.30
5238 Laboratory Interns Paid by Check #99368 07/20/2018 08/16/2018 07/31/2018 08/16/2018 1,650.95
5239 Contractual Services Paid by Check #99368 07/20/2018 08/16/2018 07/31/2018 08/16/2018 1,274.40
5244 Contractual Services Paid by Check #99368 07/20/2018 08/16/2018 07/31/2018 08/16/2018 970.40
5369 Forcemain Bypass Al Tahoe Paid by Check #99368 07/27/2018 08/16/2018 07/31/2018 08/16/2018 437.68
5370 Laboratory Interns Paid by Check #99368 07/27/2018 08/16/2018 07/31/2018 08/16/2018 1,088.45
5371 Contractual Services Paid by Check #99368 07/27/2018 08/16/2018 07/31/2018 08/16/2018 1,274.40
5372 Contractual Services Paid by Check #99368 07/27/2018 08/16/2018 07/31/2018 08/16/2018 558.64
5373 Contractual Services Paid by Check #99368 07/27/2018 08/16/2018 07/31/2018 08/16/2018 1,536.56
5375 Contractual Services Paid by Check #99368 07/27/2018 08/16/2018 07/31/2018 08/16/2018 619.20
5376 Contractual Services Paid by Check #99368 07/27/2018 08/16/2018 07/31/2018 08/16/2018 97.04
5377 Contractual Services Paid by Check #99368 07/27/2018 08/16/2018 07/31/2018 08/16/2018 776.32
5504 Contractual Services Paid by Check #99368 08/03/2018 08/16/2018 07/31/2018 08/16/2018 1,274.40
5505 Contractual Services Paid by Check #99368 08/03/2018 08/16/2018 07/31/2018 08/16/2018 1,719.09
5506 Contractual Services Paid by Check #99368 08/03/2018 08/16/2018 07/31/2018 08/16/2018 1,611.61
5509 Contractual Services Paid by Check #99368 08/03/2018 08/16/2018 07/31/2018 08/16/2018 113.69
5510 Contractual Services Paid by Check #99368 08/03/2018 08/16/2018 07/31/2018 08/16/2018 181.95
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 18 $18,095.00
Vendor 42978 - BROWNSTEIN HYATT
726360 Suspense Paid by EFT #2 07/01/2018 08/16/2018 07/30/2018 08/16/2018 40,406.02
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 1 $40,406.02
Vendor 48681 - CADENCE TEAM LLC
1722 Storage System Upgrade Paid by Check #99369 07/25/2018 08/16/2018 07/31/2018 08/16/2018 106,921.51
Vendor 48681 - CADENCE TEAM LLC Totals Invoices 1 $106,921.51
Vendor 48933 - KIRK CARLSON
02714234 WASHER REBATE Paid by Check #99370 07/22/2018 08/16/2018 07/31/2018 08/16/2018 200.00
Vendor 48933 - KIRK CARLSON Totals Invoices 1 $200.00
Vendor 42328 - CDW-G CORP
NPW5637 District Computer Supplies Paid by Check #99371 08/01/2018 08/16/2018 08/31/2018 08/16/2018 2,384.90
NQK9957 District Computer Supplies Paid by Check #99371 08/03/2018 08/16/2018 08/31/2018 08/16/2018 537.87
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Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
33
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42328 - CDW-G CORP
NQN6334 District Computer Supplies Paid by Check #99371 08/03/2018 08/16/2018 08/31/2018 08/16/2018 818.72
Vendor 42328 - CDW-G CORP Totals Invoices 3 $3,741.49
Vendor 40343 - CHEMSEARCH INC
3174833 Service Contracts Paid by Check #99372 06/20/2018 08/16/2018 07/31/2018 08/16/2018 374.24
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $374.24
Vendor 40512 - CODALE ELECTRIC SUPPLY
S6201771.001 Mechanical Conduit Bender Paid by Check #99373 08/06/2018 08/16/2018 08/31/2018 08/16/2018 6,966.73
Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $6,966.73
Vendor 48872 - JENNIFER CRESSY
071318 MILEAGE Paid by Check #99374 07/13/2018 08/16/2018 07/31/2018 08/16/2018 88.02
072718 MILEAGE Paid by Check #99374 07/27/2018 08/16/2018 07/31/2018 08/16/2018 99.19
Vendor 48872 - JENNIFER CRESSY Totals Invoices 2 $187.21
Vendor 48281 - CRYSTAL DAIRY FOODS
12049 ICE Paid by Check #99375 07/26/2018 08/16/2018 07/31/2018 08/16/2018 24.12
12203 ICE Paid by Check #99375 07/31/2018 08/16/2018 07/31/2018 08/16/2018 8.04
Vendor 48281 - CRYSTAL DAIRY FOODS Totals Invoices 2 $32.16
Vendor 42897 - CWEA
ALSBURY18 Dues - Memberships -
Certification
Paid by Check #99377 07/31/2018 08/16/2018 07/31/2018 08/16/2018 179.00
DANIEL18 Certification Renewal Paid by Check #99376 07/31/2018 08/16/2018 07/31/2018 08/16/2018 85.00
LYNCH18 Certification Renewal Paid by Check #99376 07/31/2018 08/16/2018 07/31/2018 08/16/2018 92.00
SCHRAUBEN18 Certification Renewal Paid by Check #99376 07/31/2018 08/16/2018 07/31/2018 08/16/2018 189.00
Vendor 42897 - CWEA Totals Invoices 4 $545.00
Vendor 43728 - DAVI LABORATORIES
16411 MONITORING Paid by Check #99378 07/17/2018 08/16/2018 07/31/2018 08/16/2018 161.00
Vendor 43728 - DAVI LABORATORIES Totals Invoices 1 $161.00
Vendor 48289 - DIY HOME CENTER
42122 Fallen Leaf Lake VVS #3
Conversion
Paid by Check #99379 06/26/2018 08/16/2018 07/31/2018 08/16/2018 27.40
42512 Buildings Paid by Check #99379 07/13/2018 08/16/2018 07/31/2018 08/16/2018 11.63
42704 Repair - Maintenance Water
Tanks
Paid by Check #99379 07/20/2018 08/16/2018 07/31/2018 08/16/2018 27.11
42771 Shop Supplies Paid by Check #99379 07/23/2018 08/16/2018 07/31/2018 08/16/2018 12.59
42784 Pipe - Covers & Manholes Paid by Check #99379 07/24/2018 08/16/2018 07/31/2018 08/16/2018 17.44
42811 Buildings Paid by Check #99379 07/25/2018 08/16/2018 07/31/2018 08/16/2018 45.04
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Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
34
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48289 - DIY HOME CENTER
42853 Shop Supplies Paid by Check #99379 07/27/2018 08/16/2018 07/31/2018 08/16/2018 12.97
42966 Fallen Leaf Lake VVS #3
Conversion
Paid by Check #99379 08/01/2018 08/16/2018 08/31/2018 08/16/2018 14.91
Vendor 48289 - DIY HOME CENTER Totals Invoices 8 $169.09
Vendor 43555 - E&M ELECTRIC & MACHINERY INC
324150 Pump Stations Paid by Check #99380 07/25/2018 08/16/2018 07/31/2018 08/16/2018 179.36
Vendor 43555 - E&M ELECTRIC & MACHINERY INC Totals Invoices 1 $179.36
Vendor 11561 - EDWARD R BACON CO INC
29553 Automotive Paid by Check #99381 07/27/2018 08/16/2018 07/31/2018 08/16/2018 416.02
Vendor 11561 - EDWARD R BACON CO INC Totals Invoices 1 $416.02
Vendor 44263 - ENS RESOURCES INC
2288 Contractual Services Paid by Check #99382 08/01/2018 08/16/2018 07/31/2018 08/16/2018 7,076.84
Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $7,076.84
Vendor 44032 - ENVIRONMENTAL EXPRESS
1000516380 Laboratory Supplies Paid by Check #99383 07/18/2018 08/16/2018 07/31/2018 08/16/2018 667.21
Vendor 44032 - ENVIRONMENTAL EXPRESS Totals Invoices 1 $667.21
Vendor 14890 - FEDEX
6-250-51811 Postage Expenses Paid by Check #99384 07/20/2018 08/16/2018 07/31/2018 08/16/2018 186.36
6-257-98934 Postage Expenses Paid by Check #99384 07/27/2018 08/16/2018 07/31/2018 08/16/2018 300.41
Vendor 14890 - FEDEX Totals Invoices 2 $486.77
Vendor 41263 - FERGUSON ENTERPRISES INC
6130441 SUPPLIES HM Paid by Check #99385 07/17/2018 08/16/2018 07/31/2018 08/16/2018 29.67
6142168 SUPPLIES PUMPS Paid by Check #99385 07/23/2018 08/16/2018 07/31/2018 08/16/2018 65.84
6147472 Small Tools Paid by Check #99385 07/24/2018 08/16/2018 07/31/2018 08/16/2018 55.24
6117831 SUPPLIES ELECTRICAL Paid by Check #99385 07/26/2018 08/16/2018 07/31/2018 08/16/2018 195.23
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 4 $345.98
Vendor 40252 - FGL ENVIRONMENTAL
808279A MONITORING Paid by Check #99386 07/20/2018 08/16/2018 07/31/2018 08/16/2018 345.00
807705A MONITORING Paid by Check #99386 07/23/2018 08/16/2018 07/31/2018 08/16/2018 714.00
Vendor 40252 - FGL ENVIRONMENTAL Totals Invoices 2 $1,059.00
Vendor 15000 - FISHER SCIENTIFIC
3521442 Laboratory Supplies Paid by Check #99387 07/17/2018 08/16/2018 07/31/2018 08/16/2018 191.29
3670172 Laboratory Supplies Paid by Check #99387 07/19/2018 08/16/2018 07/31/2018 08/16/2018 254.57
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 2 $445.86
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Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
35
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 15600 - GRAINGER
9855873783 Safety Equipment Paid by Check #99388 07/24/2018 08/16/2018 07/31/2018 08/16/2018 431.00
Vendor 15600 - GRAINGER Totals Invoices 1 $431.00
Vendor 43403 - GRANITE CONSTRUCTION CO
1426713 Pipe - Covers & Manholes Paid by Check #99389 07/16/2018 08/16/2018 07/31/2018 08/16/2018 3,078.32
Vendor 43403 - GRANITE CONSTRUCTION CO Totals Invoices 1 $3,078.32
Vendor 48761 - HOTEL BECKET
579143 ON CALL ACCOMMODATIONS Paid by Check #99390 07/01/2018 08/16/2018 07/31/2018 08/16/2018 496.64
Vendor 48761 - HOTEL BECKET Totals Invoices 1 $496.64
Vendor 48935 - DANIEL HUBER
2336220 HET REBATE Paid by Check #99391 08/03/2018 08/16/2018 07/31/2018 08/16/2018 135.00
Vendor 48935 - DANIEL HUBER Totals Invoices 1 $135.00
Vendor 48140 - INTEGRITY LOCKSMITH
15861 Safety Equipment Paid by Check #99392 05/07/2018 08/16/2018 07/31/2018 08/16/2018 116.05
Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 1 $116.05
Vendor 48823 - JAMES JONES
CASA18 Travel - Meetings - Education Paid by Check #99393 08/08/2018 08/16/2018 08/08/2018 08/16/2018 153.00
Vendor 48823 - JAMES JONES Totals Invoices 1 $153.00
Vendor 48324 - JONES WEST FORD
941435 Automotive Paid by Check #99394 07/16/2018 08/16/2018 07/31/2018 08/16/2018 386.66
Vendor 48324 - JONES WEST FORD Totals Invoices 1 $386.66
Vendor 40363 - JORDAN'S TRUCK & TRAILER EQUIP
223554 Shop Supplies Paid by Check #99395 07/26/2018 08/16/2018 07/31/2018 08/16/2018 127.79
Vendor 40363 - JORDAN'S TRUCK & TRAILER EQUIP Totals Invoices 1 $127.79
Vendor 48371 - KELLY MOORE PAINTS
JULY18 Supplies Paid by Check #99396 07/31/2018 08/16/2018 07/31/2018 08/16/2018 1,142.57
Vendor 48371 - KELLY MOORE PAINTS Totals Invoices 1 $1,142.57
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC
123058 Contractual Services Paid by Check #99397 07/09/2018 08/16/2018 07/31/2018 08/16/2018 25,648.75
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC Totals Invoices 1 $25,648.75
Vendor 44835 - KILLINGSWORTH GEAR
12505 Motor Rebuild, Al Tahoe Well #2 Paid by Check #99398 06/13/2018 08/16/2018 07/31/2018 08/16/2018 399.02
Vendor 44835 - KILLINGSWORTH GEAR Totals Invoices 1 $399.02
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Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
36
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43694 - KIMBALL MIDWEST
6502151 Shop Supplies Paid by Check #99399 07/26/2018 08/16/2018 07/31/2018 08/16/2018 201.31
Vendor 43694 - KIMBALL MIDWEST Totals Invoices 1 $201.31
Vendor 48931 - SIERRA KORTGE
BOOTS Safety Equipment Paid by Check #99400 07/31/2018 08/16/2018 07/31/2018 08/16/2018 164.95
Vendor 48931 - SIERRA KORTGE Totals Invoices 1 $164.95
Vendor 48457 - KTM INC
279720 Advisory Paid by Check #99401 07/25/2018 08/16/2018 07/31/2018 08/16/2018 825.25
Vendor 48457 - KTM INC Totals Invoices 1 $825.25
Vendor 17350 - LAKESIDE NAPA
JULY18 Supplies Paid by Check #99402 07/25/2018 08/16/2018 07/31/2018 08/16/2018 2,541.61
Vendor 17350 - LAKESIDE NAPA Totals Invoices 1 $2,541.61
Vendor 22550 - LIBERTY UTILITIES
AUGUST ELECTRICITY Paid by Check #99403 07/24/2018 08/16/2018 07/31/2018 08/16/2018 109,042.65
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $109,042.65
Vendor 17600 - LILLY'S TIRE SERVICE INC
71988 Mobile Equipment Paid by Check #99404 07/11/2018 08/16/2018 07/31/2018 08/16/2018 19.50
72039 Mobile Equipment Paid by Check #99404 08/03/2018 08/16/2018 08/31/2018 08/16/2018 19.50
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices 2 $39.00
Vendor 19248 - MALLORY SAFETY & SUPPLY LLC
4486877 Safety Supplies Inventory Paid by Check #99405 07/23/2018 08/16/2018 07/31/2018 08/16/2018 347.49
4489829 Shop Supplies Inventory Paid by Check #99405 07/27/2018 08/16/2018 07/31/2018 08/16/2018 29.23
Vendor 19248 - MALLORY SAFETY & SUPPLY LLC Totals Invoices 2 $376.72
Vendor 17900 - MC MASTER CARR SUPPLY CO
68331220 Shop Supplies Paid by Check #99406 07/20/2018 08/16/2018 07/31/2018 08/16/2018 665.09
68729161 Shop Supplies Paid by Check #99406 07/25/2018 08/16/2018 07/31/2018 08/16/2018 82.24
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 2 $747.33
Vendor 43889 - MME MUNICIPAL MAINTENANCE
0129958-IN Automotive Paid by Check #99407 07/17/2018 08/16/2018 07/31/2018 08/16/2018 414.70
Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 1 $414.70
Vendor 43123 - MSC INDUSTRIAL SUPPLY CO
70323239 Small Tools Paid by Check #99408 07/10/2018 08/16/2018 07/31/2018 08/16/2018 713.14
Vendor 43123 - MSC INDUSTRIAL SUPPLY CO Totals Invoices 1 $713.14
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Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
37
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 19200 - NELS TAHOE HARDWARE
JULY18 JULY STMT Paid by Check #99409 07/28/2018 08/16/2018 07/31/2018 08/16/2018 136.65
Vendor 19200 - NELS TAHOE HARDWARE Totals Invoices 1 $136.65
Vendor 19355 - NEWARK IN ONE
30586612 Luther Pass Pump Station Paid by Check #99410 07/26/2018 08/16/2018 07/31/2018 08/16/2018 106.29
30598993 Shop Supplies Paid by Check #99410 07/31/2018 08/16/2018 07/31/2018 08/16/2018 189.83
30612171 Luther Pass Pump Station Paid by Check #99410 08/02/2018 08/16/2018 08/31/2018 08/16/2018 98.87
Vendor 19355 - NEWARK IN ONE Totals Invoices 3 $394.99
Vendor 48947 - DEBORAH NOORDA
072618 Travel and Postage
Reimbursement
Paid by Check #99411 07/26/2018 08/16/2018 07/31/2018 08/16/2018 54.45
Vendor 48947 - DEBORAH NOORDA Totals Invoices 1 $54.45
Vendor 48461 - NORTHERN SAFETY & INDUSTRIAL
903033597 Safety Equipment Paid by Check #99412 07/18/2018 08/16/2018 07/31/2018 08/16/2018 3,716.73
903039806 Safety Equipment Paid by Check #99412 07/23/2018 08/16/2018 07/31/2018 08/16/2018 2,451.10
Vendor 48461 - NORTHERN SAFETY & INDUSTRIAL Totals Invoices 2 $6,167.83
Vendor 48315 - O'REILLY AUTO PARTS
3506-263938 Pump Stations Paid by Check #99413 07/24/2018 08/16/2018 07/31/2018 08/16/2018 8.07
Vendor 48315 - O'REILLY AUTO PARTS Totals Invoices 1 $8.07
Vendor 44607 - OLIN CORPORATION
2545392 Hypochlorite Paid by Check #99414 07/25/2018 08/16/2018 07/31/2018 08/16/2018 4,148.18
2550089 Hypochlorite Paid by Check #99414 08/02/2018 08/16/2018 08/31/2018 08/16/2018 4,117.96
Vendor 44607 - OLIN CORPORATION Totals Invoices 2 $8,266.14
Vendor 20450 - PDM STEEL
350016-01 Pipe - Covers & Manholes Paid by Check #99415 07/26/2018 08/16/2018 07/31/2018 08/16/2018 1,950.61
Vendor 20450 - PDM STEEL Totals Invoices 1 $1,950.61
Vendor 48951 - JUSTIN PHILLIPS
320.Dues - Memberships -
Certification
Paid by Check #99416 08/02/2018 08/16/2018 07/31/2018 08/16/2018 320.00
Vendor 48951 - JUSTIN PHILLIPS Totals Invoices 1 $320.00
Vendor 48942 - PHYLLIS PODESTO
3658207 HET REBATE Paid by Check #99417 07/24/2018 08/16/2018 07/31/2018 08/16/2018 100.00
Vendor 48942 - PHYLLIS PODESTO Totals Invoices 1 $100.00
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Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
38
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48936 - PATRICIA POSADA
2555119 WASHER REBATE Paid by Check #99418 07/31/2018 08/16/2018 07/31/2018 08/16/2018 200.00
Vendor 48936 - PATRICIA POSADA Totals Invoices 1 $200.00
Vendor 47903 - PRAXAIR 174
83924646 Shop Supplies Paid by Check #99419 07/06/2018 08/16/2018 07/31/2018 08/16/2018 10.71
83955004 Shop Supplies Paid by Check #99419 07/10/2018 08/16/2018 07/31/2018 08/16/2018 103.16
84014906 Small Tools Paid by Check #99419 07/14/2018 08/16/2018 07/31/2018 08/16/2018 19.22
84111452 Shop Supplies Paid by Check #99419 07/22/2018 08/16/2018 07/31/2018 08/16/2018 168.20
84148394 Shop Supplies Paid by Check #99419 07/22/2018 08/16/2018 07/31/2018 08/16/2018 121.40
84406734 Small Tools Paid by Check #99419 07/31/2018 08/16/2018 07/31/2018 08/16/2018 441.63
Vendor 47903 - PRAXAIR 174 Totals Invoices 6 $864.32
Vendor 44449 - PROGRESSIVE BUSINESS
2018 Subscription Expense Paid by Check #99420 05/04/2018 08/16/2018 07/31/2018 08/16/2018 330.00
Vendor 44449 - PROGRESSIVE BUSINESS Totals Invoices 1 $330.00
Vendor 48822 - CALEB OSBORNE PURE EFFECT INC
35296 Contractual Services-South Y
Feasibility Study
Paid by Check #99421 07/24/2018 08/16/2018 07/31/2018 08/16/2018 1,503.11
Vendor 48822 - CALEB OSBORNE PURE EFFECT INC Totals Invoices 1 $1,503.11
Vendor 43332 - RED WING SHOE STORE
26323 Safety Equipment Paid by Check #99422 07/10/2018 08/16/2018 07/31/2018 08/16/2018 237.58
Vendor 43332 - RED WING SHOE STORE Totals Invoices 1 $237.58
Vendor 47803 - REDWOOD PRINTING
28344 Office/Shop Supplies Paid by Check #99423 07/13/2018 08/16/2018 07/31/2018 08/16/2018 1,119.32
Vendor 47803 - REDWOOD PRINTING Totals Invoices 1 $1,119.32
Vendor 48144 - RELIANCE STANDARD
Aug 2018 Mgmt Life insurance/LTD Paid by Check #99424 08/01/2018 08/16/2018 08/16/2018 08/16/2018 2,075.80
August 2018 Union Life insurance/LTD Paid by Check #99424 08/01/2018 08/16/2018 08/16/2018 08/16/2018 3,225.20
Vendor 48144 - RELIANCE STANDARD Totals Invoices 2 $5,301.00
Vendor 48938 - DIANE RINETTI
02554408 HET REBATE Paid by Check #99425 07/31/2018 08/16/2018 07/31/2018 08/16/2018 100.00
Vendor 48938 - DIANE RINETTI Totals Invoices 1 $100.00
Vendor 48930 - EDGAR RODRIGUEZ
BOOTS Safety Equipment Paid by Check #99426 07/31/2018 08/16/2018 07/31/2018 08/16/2018 100.00
Vendor 48930 - EDGAR RODRIGUEZ Totals Invoices 1 $100.00
Run by Theresa Sherman on 08/09/2018 02:58:56 PM Page 9 of 14
Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
39
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48934 - CHRISTOPHER T ROWE
2614416 HET REBATE Paid by Check #99427 07/31/2018 08/16/2018 07/31/2018 08/16/2018 44.50
Vendor 48934 - CHRISTOPHER T ROWE Totals Invoices 1 $44.50
Vendor 22200 - SCOTTYS HARDWARE
JULY18 JULY STMT Paid by Check #99428 07/31/2018 08/16/2018 07/31/2018 08/16/2018 133.68
Vendor 22200 - SCOTTYS HARDWARE Totals Invoices 1 $133.68
Vendor 48932 - MARLA SHARP
072718-REIMB REIMB JURY DUTY Paid by Check #99429 07/27/2018 08/16/2018 07/31/2018 08/16/2018 335.65
Vendor 48932 - MARLA SHARP Totals Invoices 1 $335.65
Vendor 43552 - SHERWIN-WILLIAMS
5141-6 Repair - Maintenance Water
Tanks
Paid by Check #99430 07/23/2018 08/16/2018 07/31/2018 08/16/2018 1,091.51
5333-9 Pump Stations Paid by Check #99430 07/26/2018 08/16/2018 07/31/2018 08/16/2018 29.25
5602-7 Fallen Leaf Lake VVS #3
Conversion
Paid by Check #99430 07/31/2018 08/16/2018 07/31/2018 08/16/2018 147.62
Vendor 43552 - SHERWIN-WILLIAMS Totals Invoices 3 $1,268.38
Vendor 47832 - SHRED-IT
8125034216 Office Supply Issues Paid by Check #99431 06/22/2018 08/16/2018 07/31/2018 08/16/2018 64.00
Vendor 47832 - SHRED-IT Totals Invoices 1 $64.00
Vendor 22500 - SIERRA ELECTRONICS
3000672 Automotive Paid by Check #99432 07/26/2018 08/16/2018 07/31/2018 08/16/2018 1,908.56
Vendor 22500 - SIERRA ELECTRONICS Totals Invoices 1 $1,908.56
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN224962 MONITORING Paid by Check #99433 07/16/2018 08/16/2018 07/31/2018 08/16/2018 372.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $372.00
Vendor 43888 - SONSRAY MACHINERY LLC
P12790-07 Automotive Paid by Check #99434 12/01/2017 08/16/2018 07/31/2018 08/16/2018 343.64
Vendor 43888 - SONSRAY MACHINERY LLC Totals Invoices 1 $343.64
Vendor 23100 - SOUTH SHORE GLASS & DOOR INC
27278 Buildings Paid by Check #99435 06/27/2018 08/16/2018 07/31/2018 08/16/2018 4,661.13
Vendor 23100 - SOUTH SHORE GLASS & DOOR INC Totals Invoices 1 $4,661.13
Vendor 23450 - SOUTH TAHOE REFUSE
8012018 Refuse Disposal Paid by Check #99436 08/01/2018 08/16/2018 07/31/2018 08/16/2018 12,345.69
Vendor 23450 - SOUTH TAHOE REFUSE Totals Invoices 1 $12,345.69
Run by Theresa Sherman on 08/09/2018 02:58:56 PM Page 10 of 14
Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
40
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 45168 - SOUTHWEST GAS
AUGUST NATURAL GAS Paid by Check #99437 07/24/2018 08/16/2018 07/31/2018 08/16/2018 999.20
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $999.20
Vendor 48412 - SWRCB
McLELLAND18 Dues - Memberships -
Certification
Paid by Check #99438 08/01/2018 08/16/2018 08/31/2018 08/16/2018 60.00
Vendor 48412 - SWRCB Totals Invoices 1 $60.00
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE
80118 Biosolid and Refuse Disposal Paid by Check #99439 08/01/2018 08/16/2018 07/31/2018 08/16/2018 15,753.97
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Totals Invoices 1 $15,753.97
Vendor 24325 - TAHOE SAND & GRAVEL
024832 Pipe - Covers & Manholes Paid by Check #99440 07/11/2018 08/16/2018 07/31/2018 08/16/2018 505.34
021895 Pipe - Covers & Manholes Paid by Check #99440 07/18/2018 08/16/2018 07/31/2018 08/16/2018 780.34
024801 Pipe - Covers & Manholes Paid by Check #99440 07/18/2018 08/16/2018 07/31/2018 08/16/2018 688.75
024868 Pipe - Covers & Manholes Paid by Check #99440 07/18/2018 08/16/2018 07/31/2018 08/16/2018 513.92
Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices 4 $2,488.35
Vendor 48927 - TAHOE VALLEY LODGE
1002-JUL2018 Standby Accomodations Paid by Check #99441 07/31/2018 08/16/2018 07/31/2018 08/16/2018 2,785.00
Vendor 48927 - TAHOE VALLEY LODGE Totals Invoices 1 $2,785.00
Vendor 11338 - TERRY'S APOLLO PLUMBING & HTN
1040-72641 Pipe - Covers & Manholes Paid by Check #99442 07/16/2018 08/16/2018 07/31/2018 08/16/2018 1,806.68
Vendor 11338 - TERRY'S APOLLO PLUMBING & HTN Totals Invoices 1 $1,806.68
Vendor 22450 - THATCHER COMPANY INC
206545 CREDIT MEMO - Hypochlorite Paid by Check #99443 06/13/2018 08/16/2018 07/31/2018 08/16/2018 (357.71)
252471 Hypochlorite Paid by Check #99443 06/13/2018 08/16/2018 07/31/2018 08/16/2018 848.28
252672 Hypochlorite Paid by Check #99443 06/20/2018 08/16/2018 07/31/2018 08/16/2018 674.53
252673 DRUMS SODIUM HYPOCHLORITE Paid by Check #99443 06/20/2018 08/16/2018 07/31/2018 08/16/2018 1,211.11
Vendor 22450 - THATCHER COMPANY INC Totals Invoices 4 $2,376.21
Vendor 47919 - TOKAY SOFTWARE
107645 Service Contracts Paid by Check #99444 04/29/2018 08/16/2018 07/31/2018 08/16/2018 590.00
Vendor 47919 - TOKAY SOFTWARE Totals Invoices 1 $590.00
Vendor 40114 - TRPA
0003628 Regulatory Operating Permits Paid by Check #99445 08/03/2018 08/16/2018 08/31/2018 08/16/2018 4,120.00
Vendor 40114 - TRPA Totals Invoices 1 $4,120.00
Run by Theresa Sherman on 08/09/2018 02:58:56 PM Page 11 of 14
Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
41
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48747 - TYLER TECHNOLOGIES INC
045-233027 Replace ERP System Paid by Check #99446 07/25/2018 08/16/2018 07/31/2018 08/16/2018 4,000.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 1 $4,000.00
Vendor 44334 - UNDERGROUND SERVICE ALERT
18070783 Service Contracts Paid by Check #99447 07/20/2018 08/16/2018 07/31/2018 08/16/2018 2,684.73
Vendor 44334 - UNDERGROUND SERVICE ALERT Totals Invoices 1 $2,684.73
Vendor 43718 - USA BLUE BOOK
628011 Shop Supplies Paid by Check #99448 07/18/2018 08/16/2018 07/31/2018 08/16/2018 2,088.98
630809 Shop Supplies Paid by Check #99448 07/20/2018 08/16/2018 07/31/2018 08/16/2018 126.48
636097 Pump Stations Paid by Check #99448 07/26/2018 08/16/2018 07/31/2018 08/16/2018 1,513.09
641505 Shop Supplies Paid by Check #99448 08/01/2018 08/16/2018 08/31/2018 08/16/2018 4,455.25
Vendor 43718 - USA BLUE BOOK Totals Invoices 4 $8,183.80
Vendor 48939 - JEREMY S VANDEHURST
3132216 HET REBATE Paid by Check #99449 07/31/2018 08/16/2018 07/31/2018 08/16/2018 170.00
Vendor 48939 - JEREMY S VANDEHURST Totals Invoices 1 $170.00
Vendor 25600 - WATER ENVIRONMENT FEDERATION
2018 Dues - Memberships -
Certification
Paid by Check #99450 08/01/2018 08/16/2018 08/31/2018 08/16/2018 320.00
Vendor 25600 - WATER ENVIRONMENT FEDERATION Totals Invoices 1 $320.00
Vendor 25700 - WEDCO INC
492540 Buildings Paid by Check #99451 07/02/2018 08/16/2018 07/31/2018 08/16/2018 50.36
492590 Cargo Trailer Vehicle #89 Paid by Check #99451 07/03/2018 08/16/2018 07/31/2018 08/16/2018 111.58
493720 Buildings Paid by Check #99451 07/10/2018 08/16/2018 07/31/2018 08/16/2018 15.41
494996 Small Tools Paid by Check #99451 07/17/2018 08/16/2018 07/31/2018 08/16/2018 152.77
494997 District Computer Supplies Paid by Check #99451 07/17/2018 08/16/2018 07/31/2018 08/16/2018 205.23
494998 Buildings Paid by Check #99451 07/17/2018 08/16/2018 07/31/2018 08/16/2018 548.18
495862 Buildings Paid by Check #99451 07/20/2018 08/16/2018 07/31/2018 08/16/2018 328.93
496124 District Computer Supplies Paid by Check #99451 07/23/2018 08/16/2018 07/31/2018 08/16/2018 43.10
496125 Buildings Paid by Check #99451 07/23/2018 08/16/2018 07/31/2018 08/16/2018 82.68
496933 Small Tools Paid by Check #99451 07/26/2018 08/16/2018 07/31/2018 08/16/2018 149.94
497205 District Computer Supplies Paid by Check #99451 07/27/2018 08/16/2018 07/31/2018 08/16/2018 246.19
497369 Secondary Equipment Paid by Check #99451 07/30/2018 08/16/2018 07/31/2018 08/16/2018 198.14
Vendor 25700 - WEDCO INC Totals Invoices 12 $2,132.51
Vendor 25850 - WESTERN NEVADA SUPPLY
17460527 Pipe - Covers & Manholes Paid by Check #99452 06/06/2018 08/16/2018 07/31/2018 08/16/2018 2,029.20
17445266-1 Pipe - Covers & Manholes Paid by Check #99452 06/14/2018 08/16/2018 07/31/2018 08/16/2018 1,752.55
Run by Theresa Sherman on 08/09/2018 02:58:56 PM Page 12 of 14
Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
42
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 25850 - WESTERN NEVADA SUPPLY
17489086 Grounds & Maintenance Paid by Check #99452 06/27/2018 08/16/2018 07/31/2018 08/16/2018 1,164.86
37445505 Grounds & Maintenance Paid by Check #99452 07/09/2018 08/16/2018 07/31/2018 08/16/2018 813.99
17351523 Meters Phase 4 Paid by Check #99452 07/13/2018 08/16/2018 07/31/2018 08/16/2018 189,545.18
17351539 Waterline - Marlette Paid by Check #99452 07/13/2018 08/16/2018 07/31/2018 08/16/2018 30,771.25
17499210-1 Repair & Redi Clamps Inventory Paid by Check #99452 07/19/2018 08/16/2018 07/31/2018 08/16/2018 2,699.76
37520799 Pipe - Covers & Manholes Paid by Check #99452 07/19/2018 08/16/2018 07/31/2018 08/16/2018 81.01
17520425 Boxes-Lids-Extensions Inventory Paid by Check #99452 07/23/2018 08/16/2018 07/31/2018 08/16/2018 1,692.48
17499210-2 Saddles & Fittings Inventory Paid by Check #99452 07/25/2018 08/16/2018 07/31/2018 08/16/2018 1,260.68
17525836 Valves Elbows Ts Flanges & Pipe
Inventory
Paid by Check #99452 07/25/2018 08/16/2018 07/31/2018 08/16/2018 2,677.32
17510915-2 Valves Elbows Ts Flanges
Inventory
Paid by Check #99452 07/26/2018 08/16/2018 07/31/2018 08/16/2018 200.50
37531022 Shop Supplies Paid by Check #99452 07/27/2018 08/16/2018 07/31/2018 08/16/2018 11.85
37522293 Pipe - Covers & Manholes Paid by Check #99452 07/31/2018 08/16/2018 07/31/2018 08/16/2018 417.48
37534970 Pipe - Covers & Manholes Paid by Check #99452 07/31/2018 08/16/2018 07/31/2018 08/16/2018 314.33
37493376 Grounds & Maintenance Paid by Check #99452 08/03/2018 08/16/2018 08/31/2018 08/16/2018 125.81
37538214 Small Tools Paid by Check #99452 08/06/2018 08/16/2018 08/31/2018 08/16/2018 9.78
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 17 $235,568.03
Vendor MARK J BAMBERG
11799 Meters Phase 4 Paid by Check #99453 07/25/2018 08/16/2018 07/31/2018 08/16/2018 990.10
Vendor MARK J BAMBERG Totals Invoices 1 $990.10
Vendor DOMENIC CAVALLARO
11496 Meters Phase 4 Paid by Check #99454 07/25/2018 08/16/2018 07/31/2018 08/16/2018 500.00
Vendor DOMENIC CAVALLARO Totals Invoices 1 $500.00
Vendor GENEAU ENTERPRISES & CAROL GATIEN
3424201 Meters Phase 4 Paid by Check #99455 07/31/2018 08/16/2018 07/31/2018 08/16/2018 2,500.00
Vendor GENEAU ENTERPRISES & CAROL GATIEN Totals Invoices 1 $2,500.00
Vendor THEODORA GREER
15395 _Customer Refund Paid by Check #99456 07/25/2018 08/16/2018 07/31/2018 08/16/2018 25.31
Vendor THEODORA GREER Totals Invoices 1 $25.31
Vendor LAWRENCE WONG & GENEAU ENTERPRISES
2828003 Meters Phase 4 Paid by Check #99457 07/31/2018 08/16/2018 07/31/2018 08/16/2018 4,100.00
Vendor LAWRENCE WONG & GENEAU ENTERPRISES Totals Invoices 1 $4,100.00
Vendor GLEN RODERICK
AFLAC REIMB Aflac Refund Paid by Check #99458 07/29/2018 08/16/2018 07/31/2018 08/16/2018 8.11
Vendor GLEN RODERICK Totals Invoices 1 $8.11
Run by Theresa Sherman on 08/09/2018 02:58:56 PM Page 13 of 14
Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
43
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor SHEMSS INC
27572 _Customer Refund Paid by Check #99459 07/23/2018 08/16/2018 07/31/2018 08/16/2018 905.05
Vendor SHEMSS INC Totals Invoices 1 $905.05
Vendor TAHOE LIFE CONSTRUCTION INC
27668 _Customer Refund Paid by Check #99460 07/23/2018 08/16/2018 07/31/2018 08/16/2018 855.90
Vendor TAHOE LIFE CONSTRUCTION INC Totals Invoices 1 $855.90
Vendor THE MACEY FAMILY TRUST
26931 _Customer Refund Paid by Check #99461 07/23/2018 08/16/2018 07/31/2018 08/16/2018 119.13
Vendor THE MACEY FAMILY TRUST Totals Invoices 1 $119.13
Grand Totals Invoices 213 $922,831.99
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Payment of Claims
Payment Date Range 08/03/18 - 08/16/18
Report By Vendor - Invoice
Summary Listing
44
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: August 16, 2018
ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
45