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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 19, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Sheehan, Wallace
Absent: Director Cefalu
Staff: Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Chris Skelly, Shelly Thomsen,
Chris Stanley, Doug VanGorden, John Thiel, Brent Goligoski, Ryan Lee, Jim Hilton, Tim Bledsoe, Debbie
Henderson, Lynn Nolan, IV Jones, Juan Marquez, Jason Paul, Matt Weiser, Julie Ryan, Brian Bartlett,
Bren Hoyle, Jeremy Rutherdale
Guests: Eric Schafer, Paul Schultz
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Sheehan Second Wallace Vo el esan Yes Cefalu Absent Janes Yes Sheehan
Yes/Wallace Yes to approve the Consent Calendar as presented.
a. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3091-18, which incorporates the Pay Listing by Position for the pay
listing effective June 28, 2018.
b. TEMPORARY GRANT ASSISTANT POSITION
(Lynn Nolan, Grants Coordinator)
Authorized payment in an estimated amount of $32,000, to Blue Ribbon Personnel Services for
a temporary grant assistant.
REGULAR BOARD MEETING MINUTES - July 19, 2018 PAGE - 2
C. REGULAR BOARD MEETING MINUTES: July 5 2018
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 5, 2018, Minutes
ITEMS FOR BOARD ACTION
a. Unpaid Delinquent Accounts for Sewer, Water and/or Street Lighting
(Tim Bledsoe, Customer Service Manager)
President Vogelgesang called the Public Hearing to order at 2:01 p.m. to receive public
comments and protests regarding the list of delinquent accounts. Ryan Lee presented the list of
delinquent accounts and reported the total amount has been reduced to $437,463.08. He and
Attorney Kvistad provided details regarding the delinquent accounts and addressed questions
from the Board. No additional comments were received and the Public Hearing was closed at
2:07 p.m.
Moved SheehanZSecond Vogelgesang/V:rgelgesang Yes,(Cefalu Absent/Jones Yes/Sheehan
Yes/Wallace Yes to approve the list of delinquent accounts; and adopt Resolution No. 3092-18,
authorizing the list of delinquent accounts to be added to the 2018/19 EI Dorado County Tax
Assessor's Roll.
b. Water System Monitoring and SCADA Communications Upgrade (Julie Ryan, Principal Engineer) -
Julie Ryan provided details regarding the SCADA needs assessment and addressed questions
from the Board.
Moved Jones Second Sheehan Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Yes Wallace Yes to approve Proposals from Carollo Engineers for engineering services, in an
amount not to exceed $73,100, to conduct a Supervisory Control and Data Acquisition Needs
Assessment and to design pressure reducing valve Improvements for three remote pressure
reducing valve stations.
c. Storage System Upgrade (Chris Skelly, Information Technology Manager) -Chris Skelly provided details
regarding the requested purchase and addressed questions from the Board.
Moved Wailace Second Sheehan/Vv9elgesang Yes Cefalu Absent/Jones_Yes/Sheehan
Yes Wallace Yes to 1) Waive formal bidding procedures as allowed for in the Purchasing Policy
when an item is economically preferable to match or be compatible with other equipment
presently on hand and the purchase is made from the supplier who supplied such equipment;
and 2) authorize the purchase of a new Nimble SAN to Cadence Team in the amount of
$115,627.91
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Wallace Vv e! esan Yes Cefalu Absent Jones Yes Sheehan
Yes Wallace Yes to approve Payment of Claims in the amount of $2,162,515.65
STANDING AND AD-HOC COMMITTEE REPORTS:
Director Jones provided a report regarding the Operations Committee.
REGULAR BOARD MEETING MINUTES - July 19, 2018
PAGE - 3
BOARD MEMBER REPORTS:
President Vogelgesang reported regarding the District Board Policy and Director Cefalu`s three
consecutive absences in order to take advantage of a professional opportunity. President
Vogelgesang sang has been in contact with Director Cefalu throughout these absences and noted that
they have taken place during a time when there has been nothing critical on the Agenda. Other
than an occasional meeting, Director Cefalu should not need to miss meetings after August 2.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported the next meeting is August 8, 2018, here at the District. Richard Solbrig
reported Ken Payne attended a meeting at the District on July 18, regarding a Memorandum of
Understanding (MOU) to secure funding for multi-year projects. The MOU will be brought to the Board
for approval in the near future.
GENERAL MANAGER REPORT:
Richard Solbrig reported that the District will submit an opposition letter regarding Senate Bill 3157.
STAFF ATTORNEY REPORTS:
Doug Van Gorden and IV Jones presented photos and information regarding the June 28 and 29,
2018, incident at Fallen Leaf Lake. Doug VanGorden acknowledged Juan Marquez, Matt Weiss, Jason
Paul and IV Jones, for a job well done, with a quick response and efficient action. He further
acknowledged the Operations Department staff for excellent communications throughout the
incident. The Board commended the Underground Repair Sewer staff for their work and Shannon
Cotulla also commended the staff.
Melonie Guttry reported mandatory ethics training is scheduled for all Board Members and District
Managers on Thursday, September 20, 2018, from 11:30 a.m. to 1:30 p.m. in the Board Room at the
District.
Julie Ryan presented a PowerPoint presentation regarding Water System Buried Assets, Asset
Management Program and addressed questions from the Board. This information will be used to
develop the District's Capital Improvement Program. The Board commended the Engineering
Department for their pro -active approach to projects.
Shannon Cotulla provided a report regarding his and Director Wallace's upcoming trip to
Washington, D.C. He distributed talking points for their scheduled meetings.
Attorney Kvistad reported that an update will be provided to the Board at the next meeting
regarding the District's Surface Water Rights and progress that has been made by the State Water
Resource Control Board.
ADJOURNMENT: 3:20 p.m.
Randy Vogelgesang, Board President
r r , \South Tahoe Public Utility District
Melanie Gute, Cler of the Board {rc�
South Tahoe Public Utility District