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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 5, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Jones, Wallace
Absent: Directors Cefalu and Sheehan
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Nancy
Hussmann, Linda Brown, Jeff Lee, Julie Ryan, John Thiel, Tim Bledsoe, Chris Skelly, Jim Hilton, Bren
Hoyle, Ivo Bergsohn, Heidi Baugh, Shelly Thomsen, Stephen Caswell, Lynn Nolan,
Guests: Karen Thesing, Association of California Water Agencies, Joint Powers Insurance Authority
(ACWA) (JPIA)
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Director Jones requested moving Consent Item 4e from Consent and brought forward for discussion
as Action Item 5a.
CONSENT CALENDAR:
Moved Jones Second Wallace Vo ei esan Yes Cefalu Absent Jones Yes Sheehan
Absent Wallace Yes to approve the Consent Calendar with changes as presented.
a. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY
(Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3088-18, (supersedes Resolution No. 3062-17) adopting the District's
Investment Policy.
b. CALPERS REQUIRED PAY LISTING BY POSITION
(Debbie Henderson, Accounting Manager)
Adopted Resolution No.3089-18 which incorporates the Pay Listing by Position for the pay listing
effective May 31, 2018.
REGULAR BOARD MEETING MINUTES - July 5, 2018
PAGE - 2
C, RESOLUTION FOR BUREAU OF RECLAMATION 2018 WATERSMART SMALL-SCALE WATER
EFFICIENCY PROJECTS GRANT
(Lynn Nolan, Grants Coordinator)
Adopted Resolution No. 3090-18 approving Bureau of Reclamation WaterSMART Small -Scale
Water Efficiency Projects Grant Program submittal for grant funding for a pressure reducing
valve program.
d. SAFETY CONSULTANT
(Nancy Hussmann, Human Resources Director)
Renewed Contract with Pam Murcell, KWA Safety & HazMat Consultants, Inc., for the period of
July 1, 2018, through June 30, 2019.
e. WATER AND SEWER RATE STUDIES
(Paul Hughes, Chief Financial Officer)
Approved the proposal from HDR Engineering to conduct comprehensive water and sewer
rate studies at the estimated cost of $59,825.
DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENT PROJECT
(Ivo Bergsohn, Hydrogeologist)
Approved Change Order No.l 1 to Thomas Haen Company, Inc., adding $52,250 to the
current Contract.
g. 2017 PONDEROSA WATERLINE METER INSTALLATION PROJECT
(Stephen Caswell, Senior Engineer)
Approved Change Order No. 2 to Sierra Nevada Construction, Inc., in the credit amount of
$19,733.50.
h. 2017 PONDE=ROSA WATERLINE METER INSTALLATION PROJECT
(Stephen Caswell, Senior Engineer)
Authorized staff to file a Notice of Completion with the EI Dorado County Clerk and execute
the Closeout Agreement and Release of Claims for Sierra Nevada Construction, Inc., for the
2017 Ponderosa Waterline/Meter Installation Project.
COMPUTER EQUIPMENT FOR FISCAL YEAR_201812019
(Brian Bartlett, Network/Telecom Systems Administrator)
Authorized purchase of budgeted computers and servers for the estimated amount of $64,000
(including tax).
ADDITION TO BOARD POLICY MANUAL AND AMENDMENT TO SOCIAL MEDIA POLICY
(Melonie Guttry, Executive Services Manager/Board Clerk)
1) Approved the addition to Board Policy Manual, Social Media Section 3080-10; and, 2)
Approved the amendment to the Social Media Policy adopted June 7, 2018.
k. REGULAR BOARD MEETING MINUTES: June 21 2018
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved June 21, 2018, Minutes
CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION ACTION
a. Water and Sewer Rate Studies - (Paul Hughes, Chief Financial Officer) - Paul Hughes provided
information regarding water and sewer rate studies and addressed questions from the Board.
The study is done to develop justifiable, independent rates. Afforney Kylstad added if a rate
study is not completed by someone who is an expert in the rate study field, then there is no
defensible rate.
Moved Jones Second Va el esan Vo el esan Yes Cefalu Absent Janes Yes Sheehan
Absent/Wallace-Yes to approve the proposal from HDR Engineering to conduct comprehensive
water and sewer rate studies at the estimated cost of $59,825.
ITEMS FOR BOARD ACTION
a. 2018/2019 Sodium Hypochlorite Drum Supplies (Jeremy Rutherdale, Pumps Supervisor and Linda Brown,
Purchasing Agent) - Linda Brown presented information regarding the bids and the increase in
price. She and Attorney Kvistad addressed questions from the Board.
Moved Wallace/Second Jones/Vogelgesang Yes/Cefalu Absent/Jones Yes/Sheehan
Absent Wallace Yes to 1) award Contract to the lowest responsive, responsible bidder, Thatcher
Company of California Inc., in the estimated amount of $20,648.94; and 2) subject to the District
negotiating acceptable final terms.
b. 2018/2019 Sodium Hypochlorite Mini-Bulk/Tote Supplies (Jeremy Rutherdale, Pumps Supervisor and Linda
Brown, Purchasing Agent) - Linda Brown presented information regarding the bids and addressed
questions from the Board.
Moved Wallace/Second Jones/Vogel„ eq sang Yes/C_efalu Absent/Janes Yes/Sheehan
Absent/Wallace Yes to 1) award Contract to the lowest responsive, responsible bidder, Thatcher
Company of California Inc., in the estimated amount of $26,580; and 2) subject to the District
negotiating acceptable final terms.
c. 2018/19 Polymer Supplies (Jeff Lee, Manager of Plant Operations and Linda Brown, Purchasing Agent) — Jeff
Lee provided information regarding the contract including increases to the contract price and
addressed questions from the Board.
Moved Wallace Second Jones Vv e# esan Yes Cefalu Absen# Jones Yes Sheehan
Absent/Wallace Yes to 1) authorize Contract for Fiscal Year 2018/19 for polymer supplies with
Solenis LLC, for an estimated amount of $146,315.88 subject to the approval of final acceptable
terms; and 2) due to special circumstances, it is in the District's best interest to enter such
Contract without compliance with the bidding procedures.
d. Liability Insurance Program (Nancy Hussmann, Human Resources Director) -Karen Thesing, ACWA JPIA
Director of Insurance Services, provided a presentation regarding the General Liability Program.
Nancy Hussmann and Paul Hughes provided details regarding the difference between the
District's current program and ACWA JPIA.
Moved Wallace Second Janes Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Absent Wallace Yes to approve moving the District's Liability Program with California Sanitation
Risk Management Authority to the Liability Insurance Program at the Association of California
Water Agencies Joint Powers Insurance Authority.
e_ 2018 Water and Sewer Systems Improvement Projects (Julie Ryan, Principal Engineer) - Julie Ryan
provided details regarding the Water and Sewer Improvement Projects and addressed
questions from the Board.
Moved Jones Second Vo el esan Vo el esan Yes Cefalu Absent Jones Yes Sheehan
Absent/Wallace Yes to award Project to the lowest responsive, responsible bidder, Thomas Haen
REGULAR BOARD MEETING MINUTES - July 5, 2018
PAGE - 4
Company, Inc., in the amount $1,619,570, and waive minor deviations. This award includes the
two added alternative bid items.
Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Vo el esan Second Wallace Vo el esan Yes Cefatu Absent Jones Yes Sheehan
Absent/Wallace Yes to approve Payment of Claims in the amount of $2,010,702.94.
STANDING AND AD-HOC COMMITTEE REPORTS:
Nothing to report
BOARD MEMBER REPORTS:
Director Wallace provided a report regarding potential items on the November ballot.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Richard Solbrig reported the next meeting is August 8, 2018, at 10:00 a.m. at the District. The District is
still working with Ken Payne regarding potential dates for a discussion in Tahoe.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
• The next PCE Public Meeting is August 8, 6:00 to 7:30 p.m. in the City Council Chambers. This
meeting will be live streamed.
• The California Tahoe Conservancy is establishing a Tahoe Climate Action Plan, which the
District has been invited to participate. The first meeting is scheduled for August, which Richard
Solbrig will attend.
• The Ad -Hoc Workforce Housing Committee will be scheduling a meeting in the near future to
discuss and review the sewer transfer fee Ordinance.
• The Supreme Court approved the Janus Case regarding Union Dues. The District will be
negotiating the changes to Section 3A of the Union MOU.
STAFF/ATTORNEY REPORTS:
Melonie Guff ry reported three seats are up for Election on November 6, 2018. Declaration of
Candidacy Paperwork must be filed between July 16 and August 10 for incumbents. Please make an
appointment with the EI Dorado County Clerk's Office to file the paperwork.
Shannon Cotulla announced the Lake Tahoe Summit is August 7, 2018, and will be located at Sand
Harbor. Directors Wallace and Jones plan to attend.
Shannon Cotulla provided information regarding the fire partnership. He also announced there will be
an Alpine County Ad -Hoc Committee meeting immediately following the July 19 Board Meeting.
ADJOURNMENT TO CLOSED SESSION: 3:24 pm
RECONVENED TO OPEN SESSION: 3:38 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
REGULAR BOARD MEETING MINUTES - July 5, 2018 PAGE - 5
a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: EI Dorado County Superior
Court Case SC20170130, Gregory Stevenson vs. South Tahoe Public Utility District.
No reportable Board action
b. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
No reportable Board action
ADJOURNMENT: 3:39 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, C erk of the oard
South Tahoe Public Utility District