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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 16, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:05 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Chris Stanley,
Chris Moriada, Jeremy Rutherdale, Bren Hoyle, John Thiel, Jim Hilton, Linda Brown, Steve Caswell, Lynn
Nolan, Tim Bledsoe, Trevor Coolidge, Julie Ryan, Doug VanGorden
Guests: Eric Schafer
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Wallace/Second Sheehan/Vo„oel e� san_g YesZCetalu Yes,jones Yes/Sheehan Yes/Wallace
Yes to approve the Consent Calendar as presented.
a. CAPITAL OUTLAY ACCOUNTS ROLLOVER
(Shannon Cotulla, Assistant General Manager and Debbie Henderson, Accounting Manager)
Authorized staff to direct rollover funds budgeted in 2017/2018 Fiscal Year to the 2018/2019
Fiscal Year.
b. SENSUS WATER METER ORDER FOR 2018 WATER METER PROJECT
(Trevor Coolidge, Associate Engineer)
1) Authorized exception to bidding procedures as outlined in the Purchasing Policy for a sole
source purchase of standardized supplies; and, 2) Authorized purchase of 250 Sensus Meters
and 250 Radio -Read Units from Western Nevada Supply in the estimated amount of
$70,576.25.
REGULAR BOARD MEETING MINUTES - August 16, 2018
PAGE - 2
C. TAHOE SIERRA INTEGRATED REGIONAL WATER MANAGEMENT PLAN UPDATE
(Lynn Nolan, Grants Coordinator)
Approved Task Order No. 7 to Kennedy Jenks, Inc., to update the Tahoe Sierra Integrated
Regional Water Management Plan in an amount not to exceed $55,000.
d. INUNDATION MAP AND EMERGENCY ACTION PLAN FOR THE EMERGENCY RETENTION BASIN
(John Thiel, Engineering Department Manager)
Approved proposal from Domenichelli and Associates, Inc., for engineering services to
complete an inundation map and Emergency Action Plan for the Emergency Retention Basin
in an amount not to exceed $23,300.
ITEMS FOR BOARD ACTION
a. Purchase of Vaughan Chopper Pump for Tahoe Keys Sewer Pump Station, Pump No. 1 (Jeremy
Rutherdale, Pump Station Supervisor and Chris Moraida, Pump Station Lead) -Jeremy Rutherdale and Chris
Moriada provided details regarding the current unreliable pump and addressed questions from
the Board. Chris Stanley additionally addressed questions from the Board regarding the Tahoe
Keys Sewer Pump Station.
Moved Wallace Sheehan Second Vo el esan Yes Cefalu Yes Jones Yes Sheehan
Yes Wallace Yes to 1) approve Vaughan Chopper Pump as the pump for the application
presented due to special circumstances as allowed for in the Purchasing Policy; and, 2)
Approve the pump to be purchased from the sole source vendor; and, 3) Authorize the
purchase from Rockwell Solutions in the amount of $69,884, plus sales tax and freight.
b. Marlette Waterline Replacement Project (Julie Ryan, Principal Engineer) - Julie Ryan presented
information regarding the Marlette Waterline Replacement Project and addressed questions
from the Board.
Moved Jones Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Change Order No. 1 to Thomas Haen Company, Inc., in the amount $300,000
and add 424 days to the Contract Time.
C. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheeran Second Wallace Vo e! esan Yes Cefalu Yes Jones Yes Sheehan
Yes Wallace Yes to approve Payment of Claims in the amount of $1,550,498.34.
STANDING AND AD-HOC COMMITTEE REPORTS:
President Vogelgesang reported the August 10 Ad -Hoc City Council meeting was cancelled.
Director Cefalu reported the Ad -Hoc Workforce Housing Committee met this afternoon and reviewed
an Ordinance to allow sewer units to be transferred for affordable housing at no charge. Director
Wallace further reported regarding the progress of the committee. The draft Ordinance will be
considered at the September 6, 2018, meeting.
BOARD MEMBER REPORTS:
President Vogelgesang reported that he and Director Sheehan are reviewing General Manager
candidate applications and will keep the Board updated on the process. Director Jones reported he
attended the 63rd Annual California Association of Sanitation Agencies (CASA) Conference in
REGULAR BOARD MEETING MINUTES - August 16, 2018
PAGE - 3
Monterey. He provided details regarding issues and innovations presented and announced the
winter CASA Conference is scheduled for February in Indian Wells, California.
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
Director Sheehan reported the August 8 meeting was here at the District. Director Wallace attended
and John Thiel provided an informative presentation.
GENERAL MANAGER REPORT:
Richard Solbrig reported on several items:
The second PCE Public Meeting was held on August 8, 2018, at 6 p.m. Staff did an excellent
job explaining the process and details. There will be a follow-up meeting in early fall. Shannon
Cotulla provided details regarding the potential for future groundwater contamination and
potential solutions.
• Richard Solbria attended a Tahoe Climate Change Adaption Planning Meeting hosted by the
Tahoe Conservancy. The Conservancy is offering the District the results of research and
modeling they have conducted. The District shared with the group efforts the District has
made to combat climate change.
Paul Hughes reported details regarding the rate study kickoff meeting recently held with the
HDR Consultant.
• Staff held a meeting regarding fire fuels and to summarize District sites which might need
attention. The District is on a grant funded list for Stream Environmental Zone (SEZ) restoration
projects to clean up the Heavenly Creek area adjacent to the Waste Water Treatment Plant.
STAFF ATTORNEY REPORTS:
Chris Stanlev provided an update regarding the Fallen Leaf Lake Stations.
Doug Van Gorden reported regarding a small spill, which has been reported to Lahontan.
Julie Ryan provided a PowerPoint Presentation regarding the Water System Buried Assets and
addressed questions from the Board.
BREAK AND ADJOURNMENT TO CLOSED SESSION: 3:38 p.m.
RECONVENED TO OPEN SESSION: 4:17 p.m.
ACTION REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. 54956.9(b)/Conference with Legal Counsel Potential Litigation (one case).
No reportable Board action
ADJOURNMENT: 4:18 p.m.
Randy Vogelgesang, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk oft e Board
South Tahoe Public Utility District