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AP 02-07-02SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, February 7, 2002 2:00 P.M. City Council Chambers 1900 Lake Tahoe Boulevard, South Lake Tahoe, California Robert G. Baer, General Manager Richard Solbrig, Assistant Manager Duane Wallace, President Cathie Becker, Director BOARD MEMBERS Mary Lou Mosbacher, Director James R. Jones, Vice President Eric W. Schafer, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (Short non - agenda items - 5 minute limit. No action will be taken.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately upon request.) 5. CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Payment of Claims Approve Payment in the Amount of $948,158.38 7. BOARD MEMBER COMMITTEE REPORTS a. Executive Committee (Wallace / Jones) b. Finance Committee (Wallace / Schafer) c. Water & Wastewater Operations Committee (Jones / Becker) d. Planning Committee (Mosbacher / Schafer) REGULAR BOARD MEETING AGENDA - FEBRUARY 7, 2002 PAGE - 2 8. BOARD MEMBER AD HOC COMMITTEE REPORTS Federal Legislative Ad Hoc Committee (Wallace / Jones) Park Avenue Redevelopment Ad Hoc Committee (Jones / Schafer) Lakeside Park Ad Hoc Committee (Jones / Becker) Special Litigation Ad Hoc Committee (Jones / Wallace) 9. BOARD MEMBER REPORTS 10. GENERAL MANAGER I STAFF REPORTS 11. NOTICE OF PAST AND FUTURE MEETINGS I EVENTS Past Meetin.qs I Events 01/23/02 - Special Board Meeting 01/24/02 - Federal Legislative Ad Hoc Committee Meeting 02/04102 - Operations Committee Meeting Future Meetin.cls I Events 02/11/02 - ACWA Washington D.C. Conference 02/12/02 - Holiday (Lincoln's Birthday) 02/15/02 - 8:00 a.m. - Finance Committee Meeting re: Budget Review at District Office 02/19/02 - 4:00 p.m. - Operations Committee Meeting at District Office 02/20/02 - 8:00 a.m. - ECC Meeting at District Office (Schafer is Board representative) 02/20/02 - 10:00 a.m. - ACWA Safe Drinking Water Subcommittee Meeting 02/21/02 - 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers 02/21102 - 3:00 p.m. - Public Hearing on Master Plan Draft EIR at City Council Chambers 02/22/02 - 3:00 p.m. - Public Hearing on Master Plan Draft EIR at Harvey Place Reservoir 12. CLOSED SESSION (Please note Closed Sessions are not open to the public) Pursuant to Government Code Section 54956.8/Conference with Real Property Ne.qofiators Negotiating Parties: Board of Directors, Robert Baer / General Manager Under Negotiation: Consideration of Property Purchase Property Identification: APN 01-080-80, APN 01-080-81, APN 01-080-82, APN 01-080-56, APN 01-080-60, APN 01-200-01, APN 01-200-10, APN 01-200-11 Pursuant to Government Code Section 54956.9(a)/Conference with Leqal Counsel- Existinq Liti,qation: F. Heise Land & Live Stock Company vs..STPUD and Does ,1 throu.qh 10, Inclusive; Alpine County Superior Court Case No. C18644 Pursuant to Government Code Section 54956.9(a)/Conference with Le.qal C0unsQl~ Existin(~ Liticlation: F. Heise Land & Live Stock Company vs. STPUD and Does 1 throu,qh 10, Inclusive; Alpine County. Superior Court Case No. C18733 REGULAR BOARD MEETING AGENDA - JANUARY 17, 2002 PAGE - 3 13. 14. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation (one case) Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existin¢l Liti.qation: STPUD vs. ARCO, et al, San Francisco County Superior Court Case No. 999128 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existin.q Litigation: STPUD vs. Lakeside Park Association, et al, County of El Dorado, Superior Court Case No. SC20010165 ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADJOURNMENT (To the next regular meeting, February 21, 2002, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the Distdct office dudng the hours of 8:00 a.m. - 5:00 p.m. Monday through Fdday. items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public headngs will not be called to order pdor to the time specified. Participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be bdef and directed to specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not included on agenda. Please provide the Clerk of the Board with a copy of all wdtten matedal presented at the meeting. Tape recordings are made of each Board meeting and these tapes are retained in the Board Clerk's office for two years. South Tahoe Public Util~ District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 · Phone 530.544.6474 · Facsimile 530.541.0614 CONSENT CALENDAR FEBRUARY 7, 2002 ITEMS REQUESTED ACTION Purchase of Used Snow Blower (Ken Schroeder) Authorize Staff to Travel to Paul, Idaho, to Inspect a Used Snow Blower and Purchase the Blower if it Meets the District's Needs in the Estimated Amount of $38,500 plus Shipping Asphalt Paving Bid (Ken Schroeder) Authorize Staff to Advertise for Bids for Asphalt Patch and Trench Paving for the 2002 Construction Season Utility Billing Software Replacement (Carol Swain, Lisa Coyner) Liability Claim: Akinshin (Lisa Coyner) Regular Board Meeting Minutes: December 6, 2001 (Kathy Sharp) Regular Board Meeting Minutes~: December 20, 2001 (Kathy Sharp) Regular Board Meeting Minutes: January 3, 2002 Authorize Staff to Proceed with Request for Proposal Process Reject Claim Approve Minutes Approve Minutes Approve Minutes Regular Board Meeting Minutes: January 17, 2002 :i, Approve Minutes Approve Minutes Special Board Meeting Minutes: January 23, 2002 South Tahee Public Utility Oistrlc{ · 1275 Meadow Crest Drk~, South Lake Tahoe, CA 96150 · Phone 530/544-6474 · Facsimile 530/541-0614 TO: FR: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Ken Schroeder, Manaqer of Maintenance RE: ACTION ITEM NO: ITEM-PROJECT NAME: BOARD MEETING February 7, 2002 AGENDAITEM: CONSENT CALENDARITEM NO: a. PURCHASE OF USED SNOW BLOWER REQUESTED BOARD ACTION: Authorize staff to travel to Paul, Idaho, to inspect a used snow blower and purchase the blower if it meets the District's needs in the estimated amount of $38,500 plus shippinq DISCUSSION: The District is in need of a snow blower. The new solids buildinq and the new road to Al Tahoe Boulevard will increase the need for snow clearinq. District crews presently have to haul snow off site. A snow blower would allow District crews to blow the snow far enouqh away from the roads that it would not have to be hauled off site. Staff contacted several manufacturers reqarding snow blowers and costs. Costs for new snow blowers ranqe from $120,000 on up. Staff also researched stand alone snow blowers versus loader mounted units, and determined that the loader mounted unit is the best value for the District. Different capacities of blowers require different size loaders. The District's loaders will accommodate a snow blower that will throw 125-tons of snow per hour. If the District were to purchase a larqer blower, a new loader would be required. The costs for a larqer loader and snow blower would be approximately $340,000. Staff located a used snow blower unit that is the correct size for Distdct loaders. It is located at the manufacturer's plant who built it 18 years ago. This unit was traded in by an airport facility from Devils Lake, South Dakota. Staff contacted the Maintenance Manager at the airport who Continued on Paqe 2 SCHEDULE: Inspect Mid-February COSTS: Up to $38,500 plus shipping ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Fax from Kodiak Northwest Manufacturers Unbudqeted CONCURRENCE WITH REQUESTED ..~.'I'ION: GENERAL MANAGER: YES~ NO. C,,EF FINANCIAL OFFICER: YE~'/~NO CATEGORY: GENERAL WATER X SEWER Continued from Paqe '1: said he had operated and maintained the snow blower for the last 8 years, and that it was in excellent shape except for a short in the wiring harness. The manufacturer of the snow blower will qo throuqh the unit and replace any worn parts, and the electrical wiring will be brought up to current standards. The snow blower will also be repainted. The manufacturer still builds this snow blower and stocks all replacement parts which may be needed in the future. A new snow blower of this size currently costs $120,000. The District can purchase the used snow blower for $35,000. The quick disconnect on the blower may or may not be compatible with the coupler on the District's loader. Staff needs to inspect the unit and determine if the coupler unit is compatible. If it is not, staff would determine if the District can modify the coupler. The cost to modify the coupler would be approximately $3,500. This is a non-budqeted item, but due to current and upcoming needs, alonq with the current purchasing opportunity, staff recommends that the District consider this unit. Used equipment cannot be formally bid because matching the equipment to the year, model, and previous operatinq conditions would be impossible. NORTHWEST TO FAXNUMBER DATE. · / / ,X ~,//~.4 TOTAL NUMBER OF PAOES ( Including this 1> age) ' · l~-Z3" t4--~{.o,.2~ 'Pt. MESSAGE FRO~ ~2>~?,¢-x7 P.O. BOX370 PAUL, IDAHO 83347 PHONE (208) 438-8248 FAX (208) 438-8502 TO: FR: RE: ACTION ITEM NO: ITEM-PROJECT NAME: REQUESTED BOARD ACTION: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Ken Schroeder, Manaqer of Maintenance BOARD MEETING February 7, 2002 CONSENT CALENDAR ITEM NO: AGENDAITEM: bo ASPHALT PAVING BID Authorize staff to advertise for bids for asphalt patch and trench pavinq for the 2002 construction season DISCUSSION: Prior to 2001, biddinq for asphalt pavinq for a construction season was done in two separate bids. One for patch pavinq and the other for trench pavinq associated with District installed waterlines. District did not bid the 2001 pavinq season, instead, staff asked for quotes on individual patches by area. This method did not realize the savinqs on patchinq costs as anticipated and was more labor intensive on the District's behalf. Staff is requestinq that the District return to the oriqinal method of two bids, one for patch pavinq and one for trench pavinq. SCHEDULE: May 1, 2002 throuqh December 2002 costs: ACCOUNT NO: 1001-6052, 2001-6052 BUDGETED AMOUNT REMAINING: $289,078 ATTACHMENTS: CONCURRENCE WITH REQUESTED,/.~. TION: GENERAL MANAGER: YES~/...~,, - NO. CHIEF F NANC ^L OFFICER: CATEGORY: GENERAL WATER X SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Carol Swain/Information Systems Manaqer, Lisa Coyner/Customer Service Manaqer RE: BOARD MEETING February 7, 2002 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: c. ITEM-PROJECT NAME: UTILITY BILLING SOFTWARE REPLACEMENT REQUESTED BOARD ACTION: Authorize staff to proceed with Request for Proposal (RFP) process DISCUSSION: The District's current utility billinq software system has been in operation since 1993. The company responsible for writing and supportinq the software announced in July of 2001 that they no ionqer employ a proclrammer that will be able to supply the District with support and enhancements to the software, in addition, Hewlett Packard announced, in November of 2001, that they will be phasing out their support of the HP3000 mini-computer, which is the only hardware platform on which the billing software will run. Since most of the District's operatinq revenue comes from water and sewer service receipts, staff feels that it is important to have a reliable accountable billing software system in place, and staff is requesting authorization to beqin the RFP process at this time. SCHEDULE: Send RFPs: 2/8/02; Receive & review RFPs: 3/15 - 6/6/02; Implementation & traininq: 7/1 - 11/15/02 COSTS: Unknown until RFPs are returned ACCOUNT NO: 1037-8361 BUDGETED AMOUNT REMAINING: Requested $157,000 in 2003 fiscal budqet ATTACHMENTS: Request for Proposal CONCURRENCE WITH REQUESTED./~.TION: GENERAL MANAGER: YES/~_.,, ,... NO. CHIEF FINANCIAL OFFICER: YE~"~ NO CATEGORY: GENERAL WATER X SEWER X South Tahoe Public Utility District Request for Proposal Utility Billing & Customer Information Software System Introduction The South Tahoe Public Utility District ("District") is requesting proposals for a Utility Billing and Customer Information System (C.I.S.) Management System which meets the needs of the District and which has the flexibility and capability to meet future needs. This will be a competitive negotiation process. South Tahoe Public Utility District reserves the right to reject all bids and issue another Request for Proposal (RFP). This RFP does not commit the South Tahoe Public Utility District to reimburse vendors for proposal submission costs. Price is an important consideration in this process, but not the only consideration. Other factors include a track record of successes at other municipalities or utilities, identification and understanding of the District's requirements as embodied in the following list of questions, ability to meet those requirements, and experience and qualifications of key personnel. Backqround of South Tahoe Public Utility District South Tahoe Public Utility District, a California Special District formed in 1950, currently serves 16,700 wastewater and water customers in the eastern portion of El Dorado County at the south shore of Lake Tahoe. It is a nonprofit government agency, supported by water and wastewater service fees and property taxes. About 75% of the wastewater customers are also water customers, however less than 10% of our water customers have water meters to measure water consumption. The District wishes to replace its current utility billing software system with one that is easier to use and maintain, which runs on a Windows network environment (with approximately five concurrent users), and that has dependably responsive vendor support and enhancements. Deadline: The District hereby sets a deadline of March 15th, 2002 at 5:00 p.m., Pacific Standard Time, for receipt of Proposals. Page ] Table of Contents Section-1 Section-2 Section-3 Section-4 RFP Objectives Administrative Points and Procedures Requirements and Specifications Response Requirements and Evaluation Criteria Pa~e 3 4 7 13 Page 2 RFP OBJECTIVES 1. Easy access to utility billing, receipts, and C.I.S. information. 2. Provide "real time" information. 3. Eliminate duplicate entry of information into the system. 4. Eliminate redundant paper production. 5. Enhance current system procedures by automating certain tasks. 6. Support "ad hoc" report-writing capabilities. 7. Assist with conversion process for current system information. 8. Provide a user-friendly, easy to learn system. 9. Provide the agency with state of the art 32-bit GUI software. 10. Utilization of conventional hardware, operating system, & database software. 11. Ensure ongoing, responsive, reliable technical software support. 12. Provide refinements through responsiveness to enhancement requests. Page 3 Administrative Points and Procedures Vendors are expected to thoroughly examine all specifications, conditions, procedures, and instructions. Each vendor will furnish all information required by the Request for Proposal and must agree to the following: To comply with all applicable Federal, State, and City laws and ordinances. To hold the District, it's officers, agents, servants, and employees harmless from liability of any nature or kind because of use of copyrighted or uncopyrighted composition, articles or appliances furnished or used under this proposal, and agrees to defend, at his own expense, any and all actions brought against the District or himself because of unauthorized use of such articles. Upon completion of contract and/or delivery of goods and services, to pass a good, free and clear title for all goods and services to South Tahoe Public Utility District. Such goods and services shall be free of claims; liens, subcontract judgments and other encumbrances, which might obfuscate the title to, said goods and services. The District reserves a license to use such materials and records without restrictions or limitation consistent with the original design, and the District shall not be required to pay any additional fee or royalty for such materials or records. The license reserved by the District shall continue for a period of twenty years from the date of the execution of the agreement unless extended by operation of law or otherwise. Advertising brochures and generic specifications may be included with proposals to supplement specific responses to the "RFP" requirements. This Request for Proposal, supplementary materials, the selected vendor's response, and materials accumulated through the evaluation process will be included as addenda and binding elements of the negotiated contract. All costs incurred by the prospective vendors in the development of a response to the "RFP" or associated with the evaluation and selection processes will be the sole responsibility of the prospective vendor. The District shall not be liable for any pre- contract expenses incurred by interested parties participating in the selection process. Discovery of violation of the terms of this "RFP" or noncompliance with the procedures and principles outlined herein will result in the immediate rejection of the submitted proposal and invalidate any subsequent agreement from the point where the violation occurred. The District may reject any proposal not in compliance with all prescribed RFP procedures and requirements, and may reject for good cause any or all bids upon a finding of South Tahoe Public Utility District that it is the public interest to do so. All copies of the Request for Proposal as well as the system requirements documents will remain the property of the South Tahoe Public Utility District. All information contained in these documents is proprietary and may not be divulged, copied or otherwise disclosed without the express written consent of the District. P~e4 The structure of this Request for Proposals is intended to assure a fair and thorough evaluation of all responses received. South Tahoe Public Utility District reserves the right to amend or supplement the Request for Proposal by addenda issued to all persons who have received the Request for Proposal and have provided the District with an address for information regarding the Request for Proposal. Technical questions and inquiries regarding this "RFP" should be directed to the following (preferably in writing), during regular business hours: Carol Swain at (530) 544-6474, ext. 28t or email at cswain@stpud.dst.ca.us All questions and their responses will be made available to all prospective bidders on a weekly basis. Five printed copies of the proposals must be submitted in their entirety by mail or in person to: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 No later than 5:00 p.m. (Pacific Standard Time) on March 'lSth, 2002. Proposals or portions of proposals submitted later than this date will be rejected and returned to the sender unopened. Printed copies of the proposal must be submitted in a letter quality or legibly written format. Supplementary copies may be submitted on a computer diskette or to facilitate the evaluation process in Microsoft Word, WordPerfect, or ASCII text file format. All responses must be submitted in the layout and format prescribed within this document. Vendor proposals must be valid for at least ninety (90) days from proposal due date. Any respondent may modify their proposal by written or fax communications prior to the "RFP" closing time. The written or fax communication should not reveal the prices or terms of the proposal. Proposals may be withdrawn by written request received from the vendor prior to the time fixed for receipt of proposals. Negligence on the part of the vendor in preparing the proposal confers no right for the withdrawal of the proposal after it has been opened. Withdrawal of proposal will be permitted within five days after opening if the respondent can establish to the District's satisfaction that a mistake was made in filling out the proposal which made the proposal materially different than it was intended to be, but no withdrawal shall be permitted for mistakes resulting from errors in judgement or carelessness in inspecting the requirements and specifications. The successful vendor may not assign their rights and duties under this award without written consent of the District. Such consent shall not relieve the assignor of liability in event of default by their assignee. Page 5 Evaluation of vendor proposals will be made in accordance with the best interests of the South Tahoe Public Utility District. The District reserves the following rights: To reject any and/or all irregularities in proposals submitted. To reject any and/or all proposals or portions thereof. To solicit additional information from vendors, or any one vendor, should the Distdct deem such information necessary. To base contract award with due regard to quality of goods or services experienced, compliance with specifications and other such factors as may be necessary. To negotiate with the next highest respondent, should successful negotiation of terms of final contract with highest ranked respondent not be possible within thidy (30) days after award of contract. Vendors are requested to include information on all services and goods they propose to provide in response to this Request for Proposal. Vendors must supply sample copies of all contracts the South Tahoe Public Utility Distdct would be expected to sign with the proposal. Estimated costs or cost ranges to modify software may be submitted in lieu of specific cost where appropriate. Any costs provided in the vendor's response, including system software, database management software, application software, support, development or modification costs, must be guaranteed to remain in effect for the time specified in the awarded contract for implementation of the applicable software. Project Time Line Listed below are the tasks to be performed and expected dates for completion. This is a tentative schedule based on intemal expectations. Da~ Task February8,2002 RFP's sent to prospective bidders. March 15, 2002 Vendor responses due back no later than 5:00 pm, Pacific Standard Time. March 18 -April 5, 2002 Review submittals, respond to questions and set up final on-site demonstrations. April 22 - May 17, 2002 On-site demonstrations for selected vendors (finalists). June 6, 2002 Staff recommendation placed on Agenda for vote by Board of Directors. June 7,2002 Notify successful vendor. Process paperwork for acquisition. July I - October 15, 2002 Implementation process to include hardware pumhase, data conversion, applicable training, testing and coordination with current system. Page 6 Requirements and Specifications Proposal Instructions: Please answer the stated questions listed below, if additional pages are necessary, attach them to your proposal. Feel free to include preprinted product literature regarding your system should you desire. Provide one price quote for the entire software system and a separate quote for each separate task (e.g., conversion assistance, modifications, training, support and maintenance) and indicate which items are subject to sales tax. Indicate the length of time over which your pdce quote applies. If enhancements are required to accommodate a specific task identified below, identify the cost of such enhancement. Identify when the application was first put into production, how many sites are using the application, and how many installations are in progress. Proposals can be mailed to: or E-mailed to: Carol Swain, Information Systems Manager South Tahoe Public Utility District t 275 Meadow Crest Drive South Lake Tahoe, CA 96150 cswain~stpud.dst, ca.us Basic System Requirements: The software must be developed using true 32 bit graphical development tools. No products utilizing windows "front-ends" will be considered. The proposed system must have been on the market for a minimum of two years and currently in use by agencies of similar size and scope. The system must run in a Windows 2000 networking environment and support an established, proven relational database engine (e.g., Oracle, Microsoft SQL Server, etc). The following requirements and features have been identified by South Tahoe Public Utility Distdct for inclusion in the desired system. The responses should be in the following format: Indicate '¥' if the item is included as part of the standard system package. Indicate "N" if the item is not available. Indicate "M" if the item is only available through modification. (Specify each cost.) Please note: You may attach additional sheets wherever necessary to provide an adequate response and/or additional comments. Page 7 General 6. 7. 8. 10. 11. 12. 13. 14. Single Input: Information will be entered into the system one time. Duplicate entry of data will be eliminated. Client/server: Solution proposed must be a client/sewer application. Ease of Use: The system must be easy to use and leam. A true 32 bit graphical Windows environment is required. Please specify which version of Windows on which your system will run: Real Time Information: The system must be real time and allow batch postings. Remote Access: The system must provide access to remote departments. Database: Must run on an established true SQL database. Ad Hoc Reporting: The system should provide reporting tools for generating custom reports from system information. User Group Meetings: Do you currently sponsor regular (i.e., quarterly) user group meetings? Where does the nearest (to South Lake Tahoe) user group meet? System Documentation: Do you provide system documentation manuals? User Documentation: Do you provide user documentation manuals? Training and Support: a.) Do you provide detailed on-site training and support? b.) Is ongoing training and support available? c.) Please state hours of live support availability: d.) How do you handle priodtization of help requests, and what is your average response time for "cdt caf incidents? Training Days: Please specify how many staff-days of training you anticipate providing as part of your proposal References: Please provide a list of municipalities or public utilities that use your system, along with names and phone numbers of responsible individuals who can be contacted. Hourly rates: As part of your proposal, provide staff houdy rates for additional work outside the scope of any contract. Page 8 15. 16. 17. 18. Report writer: Descdbe how your report wdter works and whether it is provided by another entity. Vendor profile: Please provide a vendor profile that indicates number of staff, years established, and key staff. Product Testing. Descdbe how you conduct product testing and explain how it will ensure the system is ready for production. Security: The system should be capable of enforcing uniform policies and procedures throughout the District. Secudty should cover various levels from user to user class or group. Please descdbe the secudty provisions of your system. System 3. 4. 5. Environment Does the system include basic password protection for standard access? Does the system use a GUI interface? Is file recovery automatic after a system failure? Does the system utilize an established SQL database? Does the system support real-time processes? Does the system run on a Windows 2000 network? Does the system run in a true 32-bit client-server relationship? Are entries tracked as to: Transaction date and time? Posting date and time? By user performing entry? If yes, is it possible to create ad-hoc, user-defined reports on the above audit information? Does the system provide on-line screen inquiry including unlimited customer history? Page 9 Utility Billinq Software Application Features 3. 4. 5. 6. 10. 13. 14. 15. 16. System accommodates rea time processing? batch processing9 Menus have drill-down capab t es for detail? ALL screens in a GUI format? System has complete on- ne help function? Report wdter for ad-hoc reporting? Handle an unlimited number of accounts? ...transaction codes? Does the system support multiple billing cycles? Monthly billing? Bi-monthly billing? Mixture of monthly and bi-monthly? Quarterly billing? Mixture of quarterly and monthly? Does the system integrate with other vendors': General Ledger?. Cash Receipting? Accounts Payable (refunds)? C.I.S. Application? Allow unlimited number of customers? Allow unlimited number of rates per service? Does the system have a meter change-out program? Can the system generate work orders? Connection? Disconnect? Service? Does the system support hand-held meter reading devices? What kind(s)?. Support unlimited number of meters? Does the system have a meter inventory? Locations? Type? Class? Does the system track meter maintenance? Does the system support user-defined bill calculations? Page 10 17. Does the system provide user-defined penalty options? 18. Can the system prorate billings? 19. Are graceftolerance days user-definable? 20. Does the system produce "dunning" letters? Door hangers? Reminders? Shut-off notices? 21. Does the system include a built-in utility consumption and revenue summary by rate class? 22. User-definable aging periods for aged accounts receivable reporting? 23. Unlimited number of years of billing information? 24. Ability to archive user-specified history records? 25. Can the system automatically generate credit refunds? 26. Allow special charges and lien charges? 27. Date sensitive user-defined code comment screen? 28. Unlimited notes per account? 29. Are there fields to accommodate at least the following data: Service location? Lot number?. Parcel number?. Inside/outside City code? Lot size? Buildable/impervious/developed lot size? 30. Does the system allow for "unbundling" of charges and show different types of charges separately on the customer's utility bill? 31. Does the system accommodate average payment plans? Low income or other discounts? 32. Does the system accommodate Intemet bill delivery and payment? 33. Can reports be rerun for pedods other than the current pedod? 34. Can entdes be reversed and deleted automatically? 35. Will the system pdnt bar-codes on bills., representing account number and __ total amount due, using a laser printer?. Page 11 36. 37. 38. 39. 40. 41. 42. 43. 45. 46. 47. 48. 49. 50. 51. 52. 53. 55. How many services per customer?. How many user-defined fields? Does the system accommodate multiple address types, e.g.: Owner? Tenant? Site/Location? Duplicate? Third Party Notification? Does the system have automatic alert codes to tdgger user defined information, such as "cash only~ accounts? .... returned check occurrences? Can the system track all entered payments including voided receipts? Does the system provide integration to an electronic cash drawer system? Can the system pdnt, or repdnt, a cash register receipt on demand? Can the system allow collection of all methods of payment at one location? Can the system allow collection of all methods of payment at multiple locations? Does the system provide the ability to define payment mode and provide daily deposit cash & check composition? Does the system provide on-line payment information? Does the system allow more than one transaction per receipt? Does the system allow for posting charges from billed-out jobs? Will the system allow for scanning of documents and pictures? Will the system accommodate Interactive Voice Response? Does the system provide for tracking of payment plans? ...of bankruptcies? Will the system allow for credits and deposits? Will the system calculate consumption estimates based on the same pedod of a pdor year?. Can the system calculate bills in acre feet of water as well as cubic feet and gallons? Can the systems accommodate user-defined customer templates to assign utility services to similar customers? Page 12 1. Summary: Response Requirements and Evaluation Criteria: The summary of facts and features of the proposal, including any conclusions, assumptions and recommendations the vendor desires to make, should be included in the summary. 2. Insurance Covera.qe: The selected vendor will be required to provide a certificate of their Califomia Workers' Compensation insurance policy. Vendor's coverage must be Pdmary, with the Distdct named as "Additional Insureds". 3. Vendor Profile: Please provide a complete Vendor profile, including history of the company and most current financial statements. (All financial information will remain confidential.) 4. Application Software: Please include the following information on the applications software: a. Review of the South Tahoe Public Utility District's system requirements. b. Modifications required to meet the District's needs. c. Maintaining system after implementation. 5. Itemized Costs: Please provide at least four columns in pdcing matrix, one each for: Licensee Fees, Training, Implementation Services and Maintenance. Indicate on what your licensee fees are based e.g., population, number of accounts, number of concurrent users. (The Distdct anticipates having five concurrent users.) All costs associated with the development, conversion of information, implementation, installation, modification, training, third-party utility software, database management software, programming languages, project management and operation of the system should be listed. 6. Reference List: Provide a reference list, including contact names and phone numbers. 7. User Group: Attach user group information for both regional and national user groups, when and where they meet and their pdmary function. 8. Implementation: Describe, in detail, how your company conducts implementation and training. 9. Exceptions: Cleady list any exceptions to RFP. Page 13 Basis of Evaluation: The vendor proposals will be evaluated based on the following criteria: Application Software Features Current User Satisfaction Vendor Support and Maintenance Platform (Windows 2000 Required) Cost Effectiveness Other factors that will be considered shall be ease of integration with existing software systems, especially our general ledger (SunGard Bi-Tech Software), stability of company, versatility, data integrity, and financial reporting. The relative importance of these factors involves management judgement and will include both objective and subjective analysis A respondent may or may not be eliminated from consideration for failure to completely comply with one or more of the requirements, depending on the cdtcal nature of the requirements. The finalists in the evaluation will also be subject to reference verification by the evaluation committee. This can include onsite visits and communications with various other references. After evaluating the proposals and discussing them further with the finalists or the tentatively selected contractor, the Distdct reserves the dght to further negotiate the proposed work and/or amount of compensation. If you have any questions regarding the evaluation process, feel free to consult with the contact person mentioned in the RFP. Page 14 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Lisa Covner, Customer Service Manaqer RE: BOARD MEETING February 7, 2002 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: d. ITEM-PROJECT NAME: LIABILITY CLAIM: AKINSHIN REQUESTED BOARD ACTION: Reiect claim DISCUSSION: Claimant submitted claim for damaqes allegedly caused by the shuttinq off/tuming on of water bv District crews. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Claim, correspondence ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO. CHIEF FINANCIAL OFFICER: YE~O CATEGORY: GENERAL WATER X SEWER Sout Tahoe Public Utility District ~275 Meadow Crest Drive · South Lake Tahoe · CA 9o~0 Phone 530 544-6474 · Fax 530 541-0614 January 16, 2002 Mrs. Artzvik Aldnshin 1043 Glen Road South Lake Tahoe, CA 96150-8837 Re: APN: 29-373-26-003-01 Dear Mrs. Akinshin: I am in receipt of your claim dated January 10, 2002 and received in our office on January 11, 2002 for the damages to your home. I have discussed the claim at length with Chris Stanley, Underground Repair Supervisor-Water and Doug Van Gorden, Underground Repair-Water Service Technician. It is the determination of the District staff that the damages to your property was not in any way caused by the shutting off/turning on the District's main line. It is felt that great care was taken when the water was turned back on due to the age of the lines in that area of South Lake Tahoe. Additionally, the damages which you list do not appear to be a result of our emergency main line shut down. The District is willing to take appropriate responsibility for problems caused by our activities, but will not assume responsibility for problems that are not of our making. Staff will recommend that the Board of Directors reject your claim at the February 7, 2002 Board meeting, City Council Chambers, 1900 Lake Tahoe Boulevard, 2:00pm. You are certainly welcome to attend and express your views directly to the Board at that time, or communicate with the Board in writing prior to the meeting. Please contact Ms. Kathy Sharp, Clerk of the Board, at 544-6474, extension 203, if you intend to appear. A. AMnshin January 16, 2002 Page two (2) I am happy to discuss this further if you wish. Please call me at any time at 544-6474, extension 221. ¢i, nZ~rely, 0 ' Lisa M. Coyn~ Customer Service Manager CC: Chris Stanley, U/R-Water Doug Van Gorden, U/R-Water Property file Date Claim Received by South Tahoe Public Utility District ~) yvv~ South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 (530) 544-6474 (530) 541-0614 (fax) Name of Claimant Physical Address of Claimant Mailing Address of Claimant Telephone Nun~er City and State Tenant Other (Explain) When did damage or injury occur: (Give exact date and hour). Where did damage or injury occu_zr? ~'T 7-c~ 7-~/~' 5x-~/'/ -OFF How did damage or inju~occ~r? Give f~ll details; add supplemental sheets, if reguired. ' ' What particular act or omission on the part of the District's officers or employees caused the injury or damage? What damaqe or iniuries do you claim resulted? Please indicate the dollar amount of all damages that you are claiming. (Include t,he estimated amount of any prospective injury or'oamage.) If this is a claim for indemnity, on what date were you served with underlying lawsuit? (Please attach proof of service.) 8. Names and addresses of witnesses, doctors, and hospitals. Date Claimant~Signature Notice Section 72 of the Penal Code provides: Every person who, with intent to defraud, presents for allowance or for payment to any state board or officer, or to any county, city, of district board or officer., authorized to al[aw or pay the same if genuine, any false or fraudulent claim, bill account, voucher, or writing, is punishable either by imprisonment in the county jail for a period of not more than one year, by a fine of not exceeding one thousand dollars ($1,000), or by both such imprisonment and fine, or by imprisonment in the state prison, by a fine of nat exceeding ten thousand ($10,000), or by both such imprisonment and fine, (Emphasis added) Section 9I 1.2 of the Government code states that a claim relating to a cause of action for death or for Injury to a person or to personal property or growing crops shall be presented .., not later than six months after the accrual of the cause of action. A claim relating to any other cause of action shall be presented ... not later than one year after the accrual of the cause of action. Section 911.4 provides that with respect to a claim not timely filed, a written application may be made to the public entity for leave to present this clalm and that such application shall be presented within a reasonable time not to exceed one year after the accrual of the cause of action. The claim must be attached to the application. P:~CUST_SVCtCIaim form.wpd Doherty Landscaping P.O. Box 10913 9 1 South Lake Tahoe, CA 96158 ~USTOMER'S ORDER NO. DATE ~.1~,1,o/ E ~ITY, STALE, ZIP SOLD BY CASH C.O.D. CHARGE ON ACCT. MDSE PAiD OUT ~, i KEEP THIS SLIP FOR REFERENCE To" From: Date: Subject: Lisa Coyner Chris Stanley, Doug Van Gorden January 15, 2002 Glen Road On Friday, December 28~, a District crew was dispatched to 3880 Pioneer Trail to expose our curb stop and turn it off for plumbing repairs at the residence. The customer's gate valve was inoperable and needed to be replaced. Clark Plumbing was there to do the repairs. In order to do their repairs, water to the dwelling had to be turned off. The broken gate valve was in the off position, thereby causing very little water flow to the residence. After hours of searching, we were unable to locate the District's curb stop. We then determined that for Clark Plumbing to do the repairs, we would have to do an emergency main line shut down. The water was off in this area for approximately one hour. Great care was taken when the water was turned back on due to the age of the District's main lines in that area. tWe have had no other customer p~'oblems or leaks of any kind in this area since this action was taken. OU,H IAHO~ PLJ.~t ~C U,ILhy DATE FROM OF SUBJECT TO PROJECT NO. TELE = DRAFT Consent ~te~ e. DRAFT SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Robert G. Baer, General Manager Duane Wallace, President BOARD MEMBER Richard Solbng, Assistan! Manager James R. Jones, Vice President Christopher H. Strohm Director Mary L0u Mosbacher, Director Eric W. Schafer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT DECEMBER 6, 2001 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, December 6, 2001, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Wallace, Directors Schafer, Jones, Strohm, Mosbacher ROLL CALL STAFF: Baer, Sharp, McFarlane, Coyner, Bird, Henderson, Brown, Torney, Hussmann, Donovan, Hoggatt, Callian, R. Johnson, Thiel, Cocking, Hydrick, Garcia, $. Gray, Swain, Attorney Kvistad GUESTS: Matt Setty/Kennedy Jenks, David Robertson and Kirk Johnson/Robertson & Benevent0, Judy Brown/CSLT Liaison, Lynn Nolan/Grant Coordinator, Cathie Becket, Shirley Taylor, Joyce Blackstone, Diane Noble The presentation by Grant Thornton was rescheduled to be heard at the January 17 Regular Board Meeting. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR REGULAR BOARD MEETING MINUTES - DECEMBER 6, 2001 Moved Mosbacher / Second Strohm / Passed Unanimously CONSENT CALENDAR to approve the Consent Calendar as submitted: ' a. Authorized implementation of the two-week disconnection procedures for delinquent sewer and/or water accounts; b. Tallac Pump Station Force Main Repair - (1) Approved Project Closeout Agreement and Release of Claims for ARB, Inc.; and (2) Authorized staff to file a Notice of Completion with the El Dorado County Clerk; c. Approved Regular Board Meeting Minutes: October 18, 2001; d. Approved Special Board Meeting Minutes: October 19, 2001. ITEMS FOR BOARD ACTION Robert Baer read aloud the resolution honoring Director Strohm for his eight years of service to the District. · Strohm was presented with an engraving of the resolution. Moved Jones / Second Wallace / Passed Unanimously to adopt Resolution No. 2728-01. RESOLUTION NO. 2728-01: HONORING CHRISTOPHER H. STROHM FOR EIGHT YEARS OF OUTSTANDING SERVICE TO THE SOUTH TAHOE PUBLIC UTILITY DISTRICT Director Strohm read a farewell statement to the Board and staff. Moved Strohm / Second Mosbacher / Passed Unanimously EMPLOYEE SELF-INSURED to: (1) Approve renewal of Aggregate Stop Loss Insurance BENEFIT PLAN RENEWAL FOR with Canada Life Insurance Company, with Specific 2002 Insurance deductible of $60,000; and (2) Approved 2002 Plan year funding at $690 per employee per month. Moved Strohm / Second Mosbacher / Passed Unanimously 2002 COBRA RATES FOR SELF- to approve the 2002 COBRA rates at $511.22 for single INSURED EMPLOYEE BENEFIT medical, $876.72 for family medical, $49.97 for single PLAN dental, and $110.38 for family dental. Moved Jones / Second Strohm / Passed Unanimously to approve payment in the amount of $2,563,826.84. _PAYMENT OF CLAIMS Rhonda McFarlane reported the District's grant work is presently being done in-house by Kay Taylor, who will retire in January. Staff recommended hiring a local GRANT COORDINATION SERVICES REGULAR BOARD MEETING MINUTES - DECEMBER 6, 2001 PAGE - 3 provider of grant coordination services, Lynn Nolan, to serve the District's grant requirements for the upcoming year. A contract would be entered into instead of hiring an employee to fill the presently budgeted position of Grant Administrator. At the end of the contract, the District can assess continuing with the contract, or consider refilling the employee position. Moved Schafer / Second Jones / Passed Unanimously to authorize the Board President to execute a contract with Lynn Nolan in the amount of $27,000 for grant coordination services through December 21, 2002. GRANT COORDINATION SERVICES (con't.) PUBLIC HEARING Director Strohm disqualified himself from participation in this item due to a potential conflict of interest. A Notice of Public Hearing was published in the November 26, 2001 Legal Notices section of the Tahoe Daily Tribune. President Wallace opened the Public Hearing at 2:30 p.m. He stated the purpose of the hearing is to receive public comments and testimony, and to gather information for the Board to consider in their decision making process. Attorney Kvistad stated the Public Hearing is being held to consider acquisition of property by eminent domain. The draft Resolution of Necessity can be modified or changed depending on the comments/information re- ceived during the hearing and then must be approved, if at all, by the four remaining Board members. Staff believes that there is sufficient evidence and facts to support the requested action. The Board is required to consider the primary findings, which is that the public interest and necessity require the acquisition of this pro- petty; that the property is necessary and is planned or located in a manner that will be most compatible with the greatest public good and least private injury. Kvistad reviewed the steps leading up to the action being requested of the Board: The District made an offer for just compensation to the property owner on October 1, 2001, which was not accepted. At that same time, District staff and consultants prepared an environmental review RESOLUTION OF NECESSITY FOR ACQUISITION OF 1,442.92 ACRES OF REAL PROPERTY OWNED BY HEISE LAND & LIVESTOCK COM- PANY, INC. BY EMINENT DOMAIN FOR USE IN CONNECTION WITH RECYCLED WATER FACILITIES REGULAR BOARD M~-~- I lNG MINUTES - DECEMBER 6, 2001 PAGE - 4 and a Negative Declaration which was approved by the Board on November 1, 2001. On November 16, 2001, a Notice of Intention was sent out to adopt this resolution as required by law. While negotiations to acquire the pro- petty have been unsuccessful to date, they will continue regardless of the outcome of the decision that will be made on the Resolution of Necessity. The property owners legal representative, David Robertson, is in the process of obtaining an appraisal, which may help to reach an agree- ment on the price. PUBLIC HEARING: RESOLUTION OF NECESSITY FOR REAL PROPERTY ACQUISITION (con't.) Hal Bird, District Land Application Manager, and Matt Setty, Kennedy / Jenks Consultants, gave an overhead slide presentation that covered the following: overview of District operations and history, existing conditions in Alpine County, recycled water facilities, fresh water facilities, agreements, regulatory agencies, recycled water applica- tion, Diamond Ditch, On-Farm emergency disposal site, Indian Creek Reservoir, District actions, Master Plan development, reasons for Master Planning, purpose of Master Plan, Master Planning process, goals of the Master Plan, timing and status of the Master Plan, District needs, need for land, property Evaluation Criteria, Gansberg property, Ace Hereford property, District pro- perty (Schwake), On-Farm, Heise property, evaluation of properties listed above property evaluation conclusion, Heise property features, Heise property location/ proximity, Heise property topography, Heise property soils, usability of Heise property, Heise property summary, and the conclusion - the Heise property is the only property that meets all of the District's requirements for slope, location, soils and water rights. Shirley Taylor urged the Board not to forget the ranchers who have supported the District for thirty years and referenced the letter sent by Mr. Hubert Bruns. She reported the ranchers are willing to extend their contract another twenty years. There is a lot of work to be done regarding the management and distribution of water. Taylor conveyed the ranchers hopes that the District would not charge them for the recycled water - such a charge could put them out of business. REGULAR BOARD MEETING MINUTES - DECEMBER 6, 2001 PAGE-5 David Robertson / Robertson & Benevento (attorney representin~ property owner: F. Heise Land and Live- stock Company, and leasees Weaver, Schnieder and Inteqrated Farms, LLC, spoke to the Board regarding the history of property negotiations to date, and division of the property into the "bottom land" and the "jungle" segments. He listed several reasons why he felt the property should not be condemned and why the Board should not adopt the resolution. PUBLIC HEARING: RESOLUTION OF NECESSITY FOR REAL PROPERTY ACQUISITION (con't.) 4:50 - 5:25 p.m. MEETING BREAK Attorney Kvistad, Hal Bird, and Matt Setty responded to the issues raised by Mr. Roberson and clarified the need for the Heise property. President Wallace closed the Public Hearing at 6:05 p.m. The issues raised were discussed. It was the consensus of the Board that the acquisition and need for land for future disposal of effluent is critical. The amount of land available is quickly diminishing. After reviewing the evaluations of existing properties, Board members agreed the Heise property is best suited. Attorney Kvistad recommended the resolution be amended as follows: Page 2, after line 15, insert: "Whereas, on October 1, 2001, the Distdct offered to purchase the property from the owner pursuant to Government Code Section 7267.2 for just com- pensation as determined by an appraisal prepared on behalf of the District." Page 3, line 7, should reflect that the owner and lessee did file a written timely request to appear and be heard. Moved Mosbacher / Second Jones / Strohm Abstained / Passed to adopt the Resolution of Necessity for acquisition of 1,442.92 acres of real property owned by F. Heise Land & Livestock Company, Inc. by eminent domain for use in connection with recycled water facilities, including the amendments recommended by Legal Counsel. Water and Wastewater Operations Committee: The committee met December 3. Minutes of the meeting are available upon request. BOARD MEMBER STANDING COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - DECEMBER 6, 2001 PAGE - 6 President Wallace stated newly-elected Board member, Cathie Becket, will take the place of Director Strohm on the Operations Committee, effective December 7. Planning Committee: The committee met with Alpine County Ranchers on December 5. Minutes of the meeting will be available soon. The committee will meet soon regarding the procedures for delinquent accounts. Lakeside Park Ad Hoc Committee: President Wallace stated newly-elected Board member, Cathie Becker, will take the place of Director Strohm on this committee, effective December 7. President Wallace reported on his attendance at the Federal Advisory Committee meeting held December 5. TRPA wants to tie future building allocations to move- ment on the EIP projects, which is asking local jurisdic- tions to take control of things they have no control over. Director Jones reported on his attendance at the recent ACWA conference in San Diego. He has information pertaining to water quality he will pass along to staff. General Mana.qer: Robert Baer reported ex- Board Director, Robert Mason, passed away. 6:30 P.M. 6:55 P.M. BOARD MEMBER STANDING COMMI'I-FEE REPORTS (con't.) BOARD MEMBER AD HOC COMMrl-rEE REPORTS BOARD MEMBER REPORTS GENERAL MANAGER/STAFF REPORTS ADJOURNMENTTO CLOSED SESSION RECONVENE TO REGULAR SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. ARCO, et. al., San Francisco County Superior Court Case No. 999128 REGULAR BOARD MEETING MINUTES - DECEMBER 6, 2001 PAGE - 7 No reportable Board action. No reportable Board action. No reportable Board action. 6:55 P.M. Pursuant to Government code Section 54956.9(c)/Conference with Legal Counsel - Anticipated Liti.qation (one case) Pursuant to Government Code Section 54956.8/Conference with Real Property Negotiators - Negotiating Parties: Board of Directors, Robert Baer/General Manager. Under Negotiation: Consideration of Property Purchase; Property Identification: APN 1-080-80, APN 1-080-81, APN 1-080-82, APN 1-080-56, APN 1-080-60, APN 1-200-01, APN 1-200-10, APN 1-200-11 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Associa- tion, et al, County of El Dorado, Superior Court Case No. SC20010165 ADJOURNMENT Duane Wallace, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District Consent Item f. SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Robert G. Baer General Duane Wallace, President BOARD MEMBER James R. Jones, Vice President Schafeq Cathie Becket Director Mary Lou Mosbacher, Director Edc W. Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT DECEMBER 20, 2001 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, December 20, 2001, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, Califomia. BOARD OF DIRECTORS: President Wallace, Directors Becket, Jones, Schafer, Mosbacher ROLL CALL STAFF: Baer, Solbrig, Sharp, Henderson, Cocking, Hussmann, Bird, Rieger, Coyner, Rasmussen, Hoggatt, R. Johnson, Brown, Thiel, Garcia, Attorney Kvistad GUESTS: Blaise D'Angelo/JWA Consulting, on behalf of the Echo Creek Ranch project, Jon Robbins/Westfalia Separator, Jim ZaiserlJBI, David Ban/Misco, Colin Hupp/ Tahoe Daily Tribune, Shirley Taylor, Joyce Blackstone, Chris Strohm, John Upton Oaths of Office were administered to Director Cathie Becker, Seat No. 1; Director James R. Jones, Seat No. 2; and Director Eric Schafer, Seat No. 5. OATHS OF OFFICE REGULAR BOARD MEETING MINUTES - DECEMBER 20, 2001 PAGE - 2 Staff requested Consent Item e. (water disconnection on APN 25-241-061 ) be removed, as the situation has been satisfactorily resolved. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Schafer / Second Jones / Passed Unanimously to approve the Consent Calendar as amended: CONSENT CALENDAR a. Authorized implementation of the two-week disconnection procedures for delinquent sewer and/or water accounts; b. Authorized implementation of the two-week water discon- nection procedures on APN 23-201-11 for failure to perform annual backflow assembly(les) test; c. Authorized implementation of the two-week water discon- nection procedures on APN 30-370-04 for failure to perform annual backflow assembly(les) test; d. Authorized implementation of the two-week water discon- nection procedures on APN 23-251-30; e. Item Removed; 2002 Vehicle Purchases - Authorized purchase of four vehicles from the State of California's competitively bid contract in the amount of $93,061.73; g. Tahoe Regional Planning Agency (TRPA) Mitigation Payment - Authorized payment to TRPA in the amount of $35,096; h. Annual Statement of Investment Policy - Adopted Resolution establishing policy for management and investment of District funds; California Compliance with Economic Growth and Tax Relief and Reconciliation Act (EGTRRA) of 2001 - Authorized staff to send letters to the Governor and the California Legislature in support of having California tax law comply with EGTRRA; Prescription Drug Card Plan - (1) Rescinded 11/15/01 Board action authorizing change to Zavidow-Shows Insurance Services Network, Inc., with access to PAID Prescriptions Drug Card Plan; and (2) Authorized continuation of prescription benefits through United Provider Services, Inc.; REGULAR BOARD MEETING MINUTES - DECEMBER 20, 200'1 PAGE - 3 k. South Tahoe Public Utility District Deferred Compen- sation Plan and Trust ("Plan") Restatement - (1) Authorized the Plan Trustees to restate the Plan Document to offer participant's larger voluntary contribution amounts and greater flexibility for distri- butions; (2) Adopted Resolution authorizing amendment to Plan Document; and (3) Authorized the Board President to execute the new adoption agreement and the Plan Document; CONSENT CALENDAR (con't.) Gardner Mountain Site Work / Waterline Replacement & Forest Mountain Site Work - Approved Change Order No. 2 for C. B. Ebright Company, Inc., in the amount of $37,574.78; m. Keller Tank Replacement Alternatives Evaluation - Approved Task Order No. 1 to Carollo Engineers in the amount $28,000; n. November 6, 2001 Consolidated District Election - Approved payment to El Dorado County in the amount of $18,711.48. The Echo Creek Ranch project proponents attended the November 15 Board meeting and gave an overview of their cost-sharing proposal to extend the District's water- line along a portion of South Upper Truckee Road and Old Meyers Grade. REQUESTTO APPEAR BEFORE THE BOARD:BLAISE D'ANGELO, RE:ECHO CREEK RANCH The project proponents then attended the December 17 Operations Committee meeting to discuss two requests: 1) That the District take over the maintenance on the portion of the waterline that will be in the public right-of- way; and 2) If the District would assist financially with the project by funding a portion of the waterline to be located along South Upper Truckee Road. The committee resolved questions regarding building and design, and recommended the District should consider the maintenance proposal but should not participate in the funding aspect of the project. Blaise D'Angelo appeared before the Board with only one request for consideration-- that the Board render a decision regarding maintaining the portion of the waterline that is in the public right-of-way (1,300' on Old Meyers Grade). REGULAR BOARD MEETING MINUTES - DECEMBER 20, 2001 PAGE - 4 Moved Jones / Second Becker / Passed Unanimously to approve the request that the District adopt 1,300' of water- line for maintenance in perpetuity once an agreement outlining each party's responsibilities is developed and found to be acceptable to staff and General Counsel. Moved Jones/Second Schafer/Passed Unanimously to elect Duane Wallace to the office of President of the Board. Moved SchafedSecond BeckedPassed Unanimously to elect Jim Jones to the office of Vice President of the Board. REQUEST TO APPEAR BEFORE THE BOARD:BLAISE D'ANGELO, RE:ECHO CREEK RANCH (con't.) ELECTION OF BOARD PRESIDENT ELECTION OF BOARD VICE PRESIDENT ITEMSFORBOARDACTION President Wallace read aloud a letter to the Board from Alpine County resident, Hubert Bruns, with his input on the future of effluent from Tahoe. STPUD RECYCLED WATER MASTER PLAN Shirley Taylor appeared on behalf of Mr. Bruns. Mr. Bruns was under the impression that an agreement had been reached between the Diamond Ditch owners and the District to extend their contracts by twenty years. Staff explained that while various components of the Master Plan are being considered and discussed, no specific component has been adopted by the Board. There is still much more information gathering to be done, and many alternatives to consider before finalizing the Master Plan. Moved Jones / Second Wallace / Passed Unanimously to receive the letter from Mr. Hubert Bruns for consideration in the Master Plan planning process. A reply will be sent to Mr. Brun's letter thanking him for the information and letting him know the District looks forward to working with him in the planning process. Ross Johnson reported bids from three manufacturers were received at the November 9 bid opening. When evaluating the proposals, staff noted that none of the bidders provided the required irrevocable letter of credit with their proposal as required by the contract documents. Staff recommended that the Board CENTRIFUGE REPLACEMENT PROJECT REGULAR BOARD MEETING MINUTES - DECEMBER 20, 2001 PAGE - 5 waive this irregularity since all bidders failed to comply with this requirement and waiving it will not provide any bidder a competitive advantage over the other bidders. District staff believes that the bids submitted by Andritz- Ruther, Inc. and Alfa Laval are not responsive for various reasons including, but not limited to, failure to submit a fully executed bid bond and qualifying/changing the terms of the Contract Documents upon which the Contract would be awarded. Accordingly, staff recom- mended that those two bids be rejected and award the bid to Westfalia, who complied with the specifications as written. David Ban, Misco representative, gave a presentation to the Board outlining several reasons why he felt the Board should award the bid to his company. Jon Robbins, Westfalia representative, countered Mr. Ban's arguments. District counsel clarified the rules regarding bid irregularities. Moved Wallace / Second Jones / Passed Unanimously to: (1) Waive failure of all bidders to provide an irrevocable letter of credit with their proposals; (2) Require irrevocable letter of credit to be submitted with other documents after award of contract; (3) Reject bid submitted by Andritz- Ruthner, Inc. for failure to submit a fully executed bid bond; and (4) Award contract to Westfalia Seperator, Inc. in the amount of $676, 687.50. Lisa Coyner reported that it is staffs recommendation to eliminate the need for the Board to approve disconnec-, tions--- that it is a routine duty and should be done at staff level. A survey of similar agencies showed that the District was the only agency who includes their disconnec- tions on an agenda for Board approval. Coyner distributed a list of all the steps that take place before a customer is eventually placed on a disconnection list. Ample oppor- tunities are provided for the customer to pay past due amounts. The Planning Committee met December 10 to discuss this issue but could not reach agreement. A lengthy discussion of the pros and cons of this issue followed. CENTRIFUGE REPLACEMENT PROJECT (con't.) WATER AND/OR SEWER DISCONNECTION PROCEDURES REGULAR BOARD MEETING MINUTES - DECEMBER 20, 2001 PAGE - 6 Moved Jones / Second Schafer / Mosbacher Voted No / Passed to authorize staff to implement disconnection procedures without Board action and directed staff to develop an Ordinance amending the Administrative Code for consideration at the next Regular Board meeting. Moved Jones / Second Schafer / Passed Unanimously to approve payment in the amount of $578,011.72. Finance Committee: The committee met December 20. Minutes of the meeting are available upon request. Water and Wastewater Operations Committee: The committee met December 17. Minutes of the meeting are available upon request. Planning Committee: The committee met December 19 with ranchers in Alpine County. Lahontan and Nevada EPA also attended. Federal Legislative Ad Hoc Committee: The Wilderness Coalition is attempting to designate certain areas as "wilderness" areas where public access would be restricted. Some of the District's pipelines are located in those areas, which would mean if the coalition is success- ful, the District's ability to repair and maintain its facilities would be impacted. Efforts are underway to oppose their plan. Director Mosbacher reported on her attendance at the Employee Communications Committee Meeting held December 12. President Wallace stated he is watching the TPRA thres- holds. The Water Quality Coalition helped to convince TRPA to slow down. General Mana.qer: Robert Baer presented Duane Wallace a plaque thanking him for serving as Board President for 2001. 4:15 - 4:30 P.M. WATER AND/OR SEWER DISCONNECTION PROCEDURES (con't.) PAYMENT OF CLAIMS BOARD MEMBERSTANDING COMMITTEE REPORTS BOARD MEMBERAD HOC COMMI'I-I'EEREPORTS BOARD MEMBER REPORTS GENERAL MANAGER/STAFF REPORTS MEETING BREAK 4:30P.M. ADJOURNMENT TO CLOSED SESSION REGULAR BOARD MEETING MINUTES - DECEMBER 20, 2001 PAGE - 7 5:15 P.M. RECONVENE TO REGULAR SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. No reportable Board action. No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54956.8/Conference with Real Property Negotiators - Negotiating Parties: Board of Directors, Robert Baer/General Manager. Under Negotiation: Consideration of Property Purchase; Property Identification: APN 1-080-80, APN 1-080-81, APN 1-080-82, APN 1-080-56, APN 1-080-60, APN 1-200-01, APN 1-200-10, APN 1-200-11 Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F. Heise Land & Livestock Com- pany vs. STPUD and Does 1 through 10 Inclusive; Alpine County Superior Court Case No. C18644 Pursuant to Govemment Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F. Heise Land & Livestock Com- pany vs. STPUD and Does 1 through 10 Inclusive; Alpine County Superior Court Case No. 18733 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. ARCO, et. al., San Francisco County Superior Court Case No. 999128 REGULAR BOARD MEETING MINUTES - DECEMBER 20, 2001 PAGE - 8 No reportable Board action. 5:15 P.M. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Associa- tion, et al, County of El Dorado, Superior Court Case No. SC20010165 ADJOURNMENT Duane Wallace, Board President South Tahoe Public Utility District A'CI'EST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District Consent Item SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Duane Wallace, President BOARD MEMBER James R. Jones, Vice President Edc W. Schafer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 3, 2002 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, January 3, 2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Wallace, Directors Becker, Jones, Schafer, Mosbacher ROLL CALL STAFF: Solbrig, Sharp, Henderson, Cocking, Curtis, S. Gray, R. Johnson, Attorney Kvistad GUESTS: None Staff requested Consent Item b. (water disconnection on APN 23-392-181) be removed, as the situation has been satisfactorily resolved. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Jones / Second Schafer / Passed Unanimously to approve the Consent Calendar as amended: CONSENT CALENDAR a. Purchase of Three Electric Carts - Awarded bid to lowest responsive, responsible bidder, Toyota Material Handling, in the amount of $22,425.97; REGULAR BOARD MI-~-TING MINUTES - JANUARY 3, 2002 PAGE - 2 b. Item Removed; c. Water / Wastewater Agency Response Network (WARN) - Adopted WARN Board Resolution No. 2732-02 making the District a party to the WARN 2001 Omnibus Mutual Assistance Agreement; d. Liability Claim: Riedstra - Rejected claim; e. Adopted Ordinance No. 480-02 to amend Administrative Code Section 6.6.1 regarding disconnection procedures; f. Approved Regular Board Meeting Minutes: November 1, 2001; g. Approved Regular Board Meeting Minutes: November 15, 2001. CONSENT CALENDAR (con't.) ITEMS FOR BOARD ACTION Moved Schafer / Second Jones / Passed Unanimously to approve payment in the amount of $597,998.96. Water and Wastewater Operations Committee: The committee met December 31. Minutes of the meeting are available upon request. Director Mosbacher and Richard Solbrig reported on the Christmas eve pump station substation power outage on Grass Lake Road. Assistant Mana,cler: Richard Solbrig reported on recent flows. There were high flows (6.78) on New Year's eve, which are as high as the Fourth-of -July's. Even with the recent rains, I&l did not contribute much to the flows. General Counsel: Gary Kvistad reported he worked with staff in developing a response letter to Lahontan regarding the 303(d) (TMDL) list. 2:17 P.M. 2:42 P.M. PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMI'I-I'EE REPORTS BOARD MEMBER REPORTS STAFF REPORTS ADJOURNMENT TO CLOSED SESSION RECONVENE TO REGULAR SESSION REGULAR BOARD MEETING MINUTES - JANUARY 3, 2002 PAGE - 3 ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. No reportable Board action. No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54956.8/Conference with Real Property Negotiators - Negotiating Parties: Board of Directors, Robert Baer/General Manager. Under Negotiation: Consideration of Property Purchase; Property Identification: APN 1-080-80, APN 1-080-81, APN 1-080-82, APN 1-080-56, APN 1-080-60, APN 1-200-01, APN 1-200-10, APN 1-200-11 Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F. Heise Land & Livestock Com- pany vs. STPUD and Does 1 through 10 Inclusive; Alpine County Superior Court Case No. C18644 Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F. Heise Land & Livestock Com- pany vs. STPUD and Does 1 through 10 Inclusive; Alpine County Superior Court Case No. 18733 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD rs. ARCO, et. al., San Francisco County Superior Court Case No. 999128 REGULAR BOARD MEETING MINUTES - JANUARY 3, 2002 PAGE - 4 No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Associa- tion, et al, County of El Dorado, Superior Court Case No. SC20010165 2:45 P.M. ADJOURNMENT Duane Wallace, Board President South Tahoe Public Utility District A'I-rEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District Consent Item h. SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Robert G. Baer, General Manager Richard Solbdg, Assistant Manager Duane Wallace, President BOARD MEMBER James R. Jones, Vice President Cathie Becker Director Mary Lou Mosbacher, Director Edc W. Schafer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 17, 2002 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, January 17, 2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Wallace, Directors Becker, Jones, Schafer, Mosbacher ROLL CALL STAFF: Baer. Solbrig, Sharp, McFarlane, Bird, Metz, Henderson, Rieger, Attorney Kvistad, Vic Sher/Miller, Sher & Sawyer GUESTS: Larry Mace/Grant Thornton, LLP Staff requested Consent Item b. and c. (water discon- nections on APN 23-253-051 and APN 31-041-021) be removed, as the situation has been satisfactorily resolved. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Jones / Second Mosbacher / Passed Unanimously CONSENT CALENDAR to approve the Consent Calendar as amended: REGULAR BOARD MEETING MINUTES - JANUARY 17, 2002 PAGE - 2 a. Authorized implementation of the two-week water dis- connection procedures on APN 34-321-19 for failure to perform annual backflow assembly(les) test; b. Item removed; c. Item removed; d. Gardner Mountain Site Work and Waterline Replace- ment and Forest Mountain Site Work - (1) Approved Closeout Agreement and Release of Claims for C. B. Ebright Company; and (2) Authorized staff to file a Notice of Completion with El Dorado County Clerk; e. Grant Application Authorization - Adopted Resolution authorizing certain staff to execute all necessary documents related to grant funding opportunities. CONSENT CALENDAR (con't.) ITEMSFORBOARDACTION The El Dorado County Water Agency Act was recently amended by S. B. 428 which restructured the Agency's Board of Directors to allow two water purveyors to sit as El Dorado County Water Agency Board Members. One representative and an alternate, is to be chosen by and among the west slope water purveyors, and one repre- sentative and an alternate is to be chosen by and among the east slope water purveyors. The Tahoe City Public Utility District will support appointment of representatives from STPUD as east slope representatives. Moved Jones / Second Schafer / Passed Unanimously to appoint Director Wallace to serve a four-year term as one of the purveyor representatives on the restructured County Water Agency Board of Directors. Moved Mosbacher / Second Schafer / Passed Unanimously to appoint Director Becker to serve a four-year term as the alternate to the purveyor representative. Moved Mosbacher / Second Jones / Passed Unanimously to adopt Resolution supporting the appointments. Moved Jones / Second Schafer / Passed Unanimously to approve payment in the amount of $872,567.24. EL DORADO COUNTY WATER AGENCY BOARD OF DIRECTORS PURVEYOR REPRESENTATIVES PAYMENT OF CLAIMS REGULAR BOARD MEETING MINUTES - JANUARY 17, 2002 PAGE ~ 3 Water and Wastewater Operations Committee: The committee met January 14. A tour of the Arrowhead Well No. 3 project was included as part of the meeting. Federal Le,qislative Committee: Directors Jones and Schafer participated in a conference call with the District's Washington D. C. representatives to plan meetings for their upcoming trip to Washington. Director Mosbacher reported on four items: 1) She reported on her attendance at Lahontan's Board meeting where TMDLs were discussed; 2) She reported on her attendance at the Upper Truckee River Watershed Focus Group meeting. They discussed developing a citizen's monitoring committee and allowing children to take water samples. They also brought up the idea of involving the District's laboratory personnel to ensure proper sampling methods are utilized. (Note: In consideration of time constraints, the remainder of Director Mosbacher's report is continued after Closed Session.) 2:35 P.M. BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS BOARD MEMBER REPORTS ADJOURNMENT TO CLOSED SESSION ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. ARCO, et. al., San Francisco County Superior Court Case No. 999128 4:00 P.M. Director Mosbacher continued with her reports: 3) She did not attend the Alpine County Board of Supervisors meeting due to bad weather. The new supervisor of the Planning Commission is very environmentally active. RECONVENE TO REGULAR MEETING BOARD MEMBER REPORTS REGULAR BOARD MEETING MINUTES - JANUARY 17, 2002 PAGE-4 BOARD MEMBER REPORTS (con't.) 4) She reported on her attendance at the January 2 Meyers Roundtable Meeting. A presentation was given by the State's hydrologist who stated the District's gravity sewer line along Angora Creek must be leaking at its joints. In fact, the pipeline is not leaking-- any movement of water is due to high groundwater levels in the meadow. She requested staff provide this clarification to the hydrologist. Director Schafer requested if any of the grants applied for by the District's grant coordinator involve Alpine County operations, staff should inform the Board ahead of time. Director Wallace reported Congressman Doolittle attended a lunch meeting at the Chamber of Commerce on December 31. Wallace used the opportunity to discuss the fact that Region 9 (Lahontan) is still pushing hard on TMDLs despite the fact that congress told them to back off. They also discussed the wilderness coalition's proposed "wilderness" area. General Manaqer: Robert Baer reported on two itemsi 1) The self-assessment portion of the QualServe Program has been completed. Rick Hydrick stated the peer review will take place in April. He gave the Board an overview of how the program works, what it entails, and how it will identify areas for improvement and also validate areas that the District excels in. 2) Baer and Hal Bird appeared before the Lahontan Regional Water Quality Control Board at their recent Board meeting. Lahontan is required by EPA and the State Regional Water Quality Control Board to identify impaired water bodies to include on the 303(d) list. The Board voted to add the east and west forks of the Carson River to the list. Staff is concerned because there was not sufficient data and standards to support this action. Assistant Manager / Engineer: Richard Solbrig reported on two items: 1 ) Lahontan and the Corp of Engineers is considering assigning TMDLs along the export pipeline path. 2) A grant application will be sent to the California Energy Commission for peak load reduction at Luther Pass Pump Station. GENERAL MANAGER/STAFF REPORTS REGULAR BOARD MEETING MINUTES - JANUARY 17, 2002 PAGE - 5 4:35 P.M. 5:45 P.M. ADJOURNMENT TO CLOSED SESSION RECONVENE TO REGULAR SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. No reportable Board action. No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54956.8/Conference with Real Property Negotiators - Negotiating Parties: Board of Directors, Robert Baer/General Manager. Under Negotiation: Consideration of Property Purchase; Property Identification: APN 1-080-80, APN 1-080-81, APN 1-080-82, APN 1-080-56, APN 1-080-60, APN 1-200-01, APN 1-200-10, APN 1-200-11 Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F. Heise Land & Livestock Com- pany vs. STPUD and Does 1 through 10 Inclusive; Alpine County Superior Court Case No. C18644 Pursuant to Govemment Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F. Heise Land & Livestock Com- pany vs. STPUD and Does 1 through 10 Inclusive; Alpine County Superior Court Case No. 18733 Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel - Anticipated Liti.qation (one case) REGULAR BOARD MEETING MINUTES ~ JANUARY 17, 2002 .No reportable Board action. 5:45 P.M. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Associa- tion, et al, County of El Dorado, Superior Court Case No. .SC20010165 ADJOURNMENT Duane Wallace, Board President South Tahoe Public Utility District Al-rEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District Consent Item i. SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Duane Wallace, President BOARD MEMBERS James R. Jones, Vice President SPECIAL MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 23, 2002 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a Special Session at 12:00 p.m. on January 23, 2002, District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS.: President Wallace, Directors Becker, Jones, Schafer, Mosbacher ROLL CALL STAFF: Baer, Sharp, Henderson, Bird. Attorney Sarah Knecht from Hatch & Parent participated via teleconference. ITEMS FOR BOARD ACTION Debbie Henderson reported having this Resolution in place will allow the District to maintain a tax-exempt status for property purchases. REIMBURSEMENT FOR REAL PROPERTY ACQUISITION Henderson received and clarified questions from Director Mosbacher regarding the availability of cash on hand and future financing. SPECIAL BOARD MEETING MINUTES - JANUARY 23, 2002 PAGE - 2 Moved Schafer / Second Jones / Passed Unanimously to adopt Resolution regarding the District's intention to issue tax-exempt wastewater obligations. It is necessary to have this Resolution in place prior to acquiring any property. The guidelines are intended to establish minimum requirements for relocation and assistance payments and ensure uniform, fair, and equit- able treatment is afforded persons displaced from their homes, businesses or farms as a result of public entity actions in order that such persons shall not suffer disproportionate injury as a result of action taken for the benefit of the public as a whole. Moved Jones / Second Becker / Passed Unanimously to adopt Resolution adopting relocation assistance guidelines in connection with acquisition of real property by eminent domain. 12:20 P.M. REIMBURSEMENT FOR REAL PROPERTY ACQUISITION (con't.) RELOCATION ASSISTANCE GUIDELINES ADJOURNMENT Duane Wallace, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of Board South Tahoe Public Utility District Payment of Claims Payment of Claims February 7, 2002 Action Item 6.a Ck# Name Amount FOR APPROVAL February 7, 2002 Payroll 1/25/02 $ 22,659.98 Payroll 1/23/02 $ 289,070.16 Total Payroll $ 311,730.14 Cost Containment - health care payments IGi Resources - natural gas US Trust Bank - fund transfers Total Vendor EFT Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable $ 21,638.55 $ 17,084.94 $ 137,695.36 $ 176.418.85 $ 284,297.27 $ 129,578.32 $ 0.00 $ 46,133.80 $ 460,009.39 PAYROLL RELATED CHECKS 1/23102 EFT EFT EFT EFT EFT EFT EFT EFT EFT EFT URM & Dependent Care/AFLAC Employment Dev Dept Direct Deposit The Hat[ford ManuLife Pension ManuLife Pension Loan Payments Orchard Trust Co. US Bank Time Out Fitness United Way Child Support Collection Program Stanislaus Co Family Support Div Stationary Engineers Local 39 Net Payroll Adjustments Sub-total Grand Total $ 997.36 $ 116,688.22 $ 1,454.99 $ 44,152.39 $ 6,540.37 $ 11,069.19 $ 62,559.46 $ 56.00 $ 77.18 $ 37.50 $ 134.50 $ 2,670.84 $ 31,618.04 $ 289,070.16 $ 948,158.38 Februa~ 7,2002 Page 2 PAYROLL RELATED CHECKS 01175102 EFT URM & Dependent Care/AFLAC EFT Employment Dev Dept EFT Direct Deposit EFT The Hartford EFT ManuLife Pension EFT . ManuLife Pension Loan Payments EFT Orchard Trust Co. EFT US Bank EFT Time Out Fitness EFT United Way # Child Support Collection Program # Stanisiaus Co Family Suppor[ Div # Stationary Engineers Local 39 Net Payroll Adjustments Sub-total Kay Taylor & Jim Mattocks final checks 0.00 1,372.83 0.00 0.00 0.00 0.00 0.00 326.92 8,712.61 0.00 0.00 0.00 0.00 12,247.62 O.OO $22,659.98 31-Jan-02 South Tahoe P.U.D. THU, JAN 31, 2002, 01/31/02 P A Y M E N T O F C L A I M S R E P O R T 01/18/2002- 02/07/2002 42 AM - -req: DOUGLAS -- -leg: GL JL - -1oc: ONSITE-- - -job: 241267 #J4277-- -prog: CK509 C1.07) -- -repor Default Selection: Check Stock ID: AP Check Types: MW, HW, RV, VH Account # Department Vendor Name A P 0 ANALYTICAL PRODUCT GROUP 10 -07 -6110 LABORATORY Description Page 1 d: CKRECSPC Amount Check # Type MONITORING 269.94 20 -07 -6110 LABORATORY MONITORING - 179.96 Check Total: 449.90 00048977 MW ACCRD CONST RETNGE 16,143.33 Check Total: 16,143.33 00048978 MW PIPE, COVERS, & MANHOLES - 4,120.00 Check Total: 4,120.00 00048979 MW 10 -21 -4030 ADMINISTRATION "' SUBSCRIPTIONS EXPENSE - 32.97 20 -21 -4830 ADMINISTRATION SUBSCRIPTIONS EXPENSE 21.98 Check Total: 54.95 00048980 MW A R B INC CONSTRUCTORS 10 -00 -2605 GENERAL & ADMINISTRATION A T T I ADVANCED TRACKING TECH 10 -01 -6052 UNDERGROUND REPAIR ADMINISTRATIVE- PROFESSIONAL AFLAC AIRVAC. INC 10 -02 -6051 PUMPS ALPEN SIERRA COFFEE COMPANY 10 -00 -6520 GENERAL & ADMINISTRATION 20 -00 -6520 GENERAL & ADMINISTRATION 10 -00 -2538 GENERAL & ADMINISTRATION 10-00-2532 GENERAL & ADMINISTRATION AFLAC FEE DEDUCTION INSURANCE SUPPLEMENT Check Total: 125.00 963.98 1,088.98 00048981 MW PUMP STATIONS 1,276.20 Check Total: 1,276.20 00048982 MW SUPPLIES SUPPLIES Check Total: 120.45 80.30 200.75 00048983 MW AMEC EARTH & ENVIRONMENTAL INC 10 -29 -5130 ENGINEERING ADMIN MSTR PLAN,ROAD /HDORTRS 4,802.79 20 -29 -8156 ENGINEERING TANK, ECHO VIEW, REPLACE 7,136.75 20 -29 -2504 ENGINEERING SUSPENSE 154.00 20 -29 -8290 ENGINEERING TREATMENT, ARROWHEAD WL #3 - 231.00 90 - -98 -8829 EXPORT PIPELINE GRANT DUNE PHASE II DIP TO END 1,130.00 Check Total: 13,454.54 00048984 MW AMERICAN WATER WORKS ASSOC 10 -22 -6079 HUMAN RESOURCES 20 -22 -6079 HUMAN RESOURCES DIRECTOR SAFETY PROGRAMS SAFETY PROGRAMS Check Total: AMERICAS — 5O LAKE TAHOE 10 -28 -6360 ALPINE COUNTY PROPANE Check Total: AQUILINA, FRED 10 -00 -2002 GENERAL & ADMINISTRATION UTILITY BILLING SUSPENSE Check Total: ARAMARK UNIFORM SERVICES 10 -00 -2518 GENERAL & ADMINISTRATION UNIFORM /RUGS /TOWELS PAYABLE Check Total: ARIZONA NSTRUMENT CORP 10 -06 -6025 OPERATIONS LABORATORY EQUIPMENT Check Total: 20.10 13.40 33.50 00048985 MW 317.09 317.09. 00048986 MW 168.06 160.06 00048987 MW 1,331.20 1,331.20 00048988 MW 943.38 943.38 00048989 MW ARNOLD MACHINERY 20 -05 -6011 EQUIPMENT REPAIR AUTOMOTIVE 45.73 Check Total: 45.73 00048990 MW South Tahoe P.U.D. 01/31/02 P A Y M THU, JAN 31, 2002, 11:42 AM - -req: DOUGLAS - - -leg E N GL T O F JL - -lac: C L A I M S R E P O R T 01/18/2002 - 02/07/2002 ONSITE-- - -job: 241267 #J4277-- -prog: CK509 <1.07)--report Default Selection: Check Stock ID: AP ; Check Types: MW, HW, RV, VH Vendor Name Account # Department AVAYA FINANCIAL SERVICES AVISTA UTILITIES D D & H BENEFIT DESIGNS 10 -39 -6709 FINANCE 10 -39 -6710 FINANCE Description 10 -00 -6350 GENERAL & ADMINISTRATION 20 -00 -6350 GENERAL & ADMINISTRATION 10 -22 -440 20 -22 -440 B M H OCCUPATIONAL MEDICINE 10 -07 -607 20 -07 -607 BAER, ROBERT G BAY TOOL & SUPPLY INC BENDER & CO. INC., MATTHEW 10 -21 -4830 ADMINISTRATION 20 -21 -4830 ADMINISTRATION 5 HUMAN RESOURCES 5 HUMAN RESOURCES DIRECTOR 5 LABORATORY 5 LABORATORY 20 -19 -6200 BOARD OF DIRECTORS 10 -00 -0421 GENERAL & ADMINISTRATION BERRY- HINCKLEY INDUSTRIES DI STATE PROPANE BOGER, KEITH BOYLE ENGINEERING CORP BOYSON, JOHN C C H INC CP A2 BIZ INC. 10 -00 -0415 GENERAL & ADMINISTRATION 10 -00 -0416 GENERAL & ADMINISTRATION 20 -01 -6360 UNDERGROUND REPAIR 10 -06 -6200 OPERATIONS 20 -02 -4405 PUMPS 20-29 -8290 ENGINEERING 10 -03 -6200 ELECTRICAL SHOP 20 -03 -6200 ELECTRICAL SHOP 10 -39 -4820 FINANCE 20 -39 -4820 FINANCE 10 -39 -4020 FINANCE 20 =39- 4820 - FINANCE LOAN PRINCIPAL PAYMENTS INTEREST EXPENSE Check Total: NATURAL GAS NATURAL GAS Check Total: CONTRACTUAL SERVICES CONTRACTUAL SERVICES Check Total: EQUIPMENT /PHYSICALS EQUIPMENT /PHYSICALS Check Total: TRAVEL /MEETINGS /EDUCATION Check Total: SHOP SUPPLY INVENTORY Check SUBSCRIPTIONS EXPENSE SUBSCRIPTIONS EXPENSE Check Total: GASOLINE INVENTORY DIESEL INVENTORY Check Total: SAFETY SAFETY Total: PROPANE Check Total: TRAVEL /MEETINGS /EDUCATION Check Total: CONTRACTUAL SERVICES TREATMENT, ARROWHEAD WL #3 Check Total: TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION Check Total: OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Check Total: Page 2 d: CKRECSPC Amount Check # Typo 599.61 90.37 689.98 00048991 MW 277.25 353.11 630.36 00048992 MW 750.00 500.00 1,250.00 00048993 MW 32.06 21.36 53.42 00048994 MW 89.00 89.00 00048995 MW 220.21 280.21 00048996 MW 163.42 108.94 272.36 00048997 MW 2,162.27 2,836.31 4,998.58 00048998 MW 24.22 24.22 00048999 MW 255.00 255.00 00049000 MW 147.99 375.84 523.83 00049001 MW 29.20 -- 29.20 58.40 00049002 MW 71.13 47.41 118.54 00049003 MW 3.93 2.62 South Tahoe P.U.D. 01/31/02 P A Y M E N T O F C L A I M S R E P O R T 01/19/2002- 02/07/2002 THU, JAN 31, 2002, 11:42 AM - -req: DOUGLAS -- -leg: GL JL - -loc: ONSITE-- - -lob: 241267 #J4277-- -prog: CK509 01.07: -- report id Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account # Department CALIF BOARD OF EQUALIZATION 10 -39 -6520 FINANCE 20 -39 -6520 FINANCE CALIF EMPLOYMENT DEV DEPT 10 -00 -6510 GENERAL & ADMINISTRATION CALIF WATER RESOURCES CTRL BD 20 -29 -8083 ENGINEERING 20 -29 -8157 ENGINEERING 20 -29 -6650 ENGINEERING CALIFORNIA OVERNIGHT CALIFORNIA SUR 10 -28 -8285 ALPINE COUNTY 20 -29 -8290 ENGINEERING 10 -07 -4810 LABORATORY 20 -07 -4810 LABORATORY DRAFTING 10 -29 -6027 ENGINEERING 20 -29 -6027 ENGINEERING CAROLLO ENGINEERS CHEMEX LABS CIRCLE E SYSTEMS CITIBANK CITICAPITAL COMMERCIAL CORP CLEMENT COMMUNICATIONS -INC COBRA PRO 90 -98 -8828 EXPORT PIPELINE GRANT 20 -29 -8083 ENGINEERING 10 -29 -8235 ENGINEERING 10 -07 -6110 LABORATORY 20 -02 -6051 PUMPS 10 -29 -6200 ENGINEERING 20 -29 -6200 ENGINEERING 10 -39 -6709 FINANCE 10-39-6710 FINANCE 10 -22 -6079 20 -22 -6079 10 -22 -4405 20 -22 -4405 HUMAN RESOURCES' "' - HUMAN RESOURCES DIRECTOR HUMAN RESOURCES HUMAN RESOURCES DIRECTOR Description Check Total:_ SUPPLIES SUPPLIES Check Total: MISC CORRECTIONS Check Total: TANK, FOREST MTN - REPLACE TANK, GARDNER MTN #1, REPLAC OPERATING PERMITS Check Total: ALPINE CNTY MASTER PLAN TREATMENT, ARROWHEAD WL #3 POSTAGE EXPENSES POSTAGE EXPENSES Check Total: OFFICE OFFICE EQUIPMENT REPAIR EQUIPMENT REPAIR Check Total: BLINE PHS III LPPS - CAMPGROUN TANK, FOREST MTN - REPLACE SLUDGE HANDLIIVG FACILITY Check Total: MONITORING Check Total: PUMP STATIONS Check Total: TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION Check Total: LOAN PRINCIPAL PAYMENTS INTEREST EXPENSE Check Total: SAFETY PROGRAMS SAFETY PROGRAMS Check Total: CONTRACTUAL SERVICES CONTRACTUAL SERVICES Check Total: Page 3 CKRECSPC Amount Check # Type 6.55 00049004 MW 1.8.72 12.48 31.20 00044923 HW 1.49 1.49 00049005 MW 200.00 200.00 1,200.00 1,600.00 00049006 MW 11.50 25.50 41.70 52.30 131.100 00049007 MW 564.22 376.15 940.37 00049008 MW 4,488.00 282.34 21,297.01 26,067.35 00049009 MW 146.70 146.70 00049010 MW 583.60 583.60 00049011 MW 1,437.52 958.54 2,396.36 00049012 MW 28,626.32 1,628.84 30,255.16 00049013 MW 883.58 589.06 1,472.64 00049014 MW 158.64 105.76 264.40 00049015 MW South Tahoe P.V.D. 01/31/02 P A Y M E N T O F C L A I M S R E P O R T THU, JAN 31, 2002, 11:42 AM - -req: DOUGLAS -- -leg: GL JL - -loc: ONSITE-- - -job: 241267 #J4277--- progl /CK509OCI.07)- -repo Page 4 .1.07: -- report itl: CRRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW, HW, RV, VH .. Vendor Name COLOUR PRESS Account # Department Description CONTROLCO AUTOMATION INC. 10 -27 -6620 DISTRICT INFORMATION 20 -27 -6620 DISTRICT INFORMATION 10 -03 -6051 ELECTRICAL SHOP 'COST CONTAINMENT CONCEPTS INC 10 -39 -6730 FINANCE 20 -39 -6730 FINANCE DATCO SERVICES CORP LABORATORIES E N S RESOURCES INC E— FILLIATE CORP EL DORADO COUNTY EMED CO - EMPIRE INSTRUMENT CO. FEDEX 10 -22 -4405 HUMAN RESOURCES 20 -22 -4405 HUMAN RESOURCES DIRECTOR 20 -07 -6110 LABORATORY 10-21 -4405 ADMINISTRATION 20 -21 -4405 ADMINISTRATION 10 -37 -4840 20 -37 -4840 10 -19 -6610 20 -19 -6610 10 -06 -6042 10 -06 -8112 10 -19 -4820 20 -19 -4820 10 -07 -4810 20 -07 -4510 10 -27 -4810 20 -27 -4810 10 -39 -4810 20 -39 -4810 INFORMATION SYSTEMS INFORMATION SYSTEMS BOARD OF DIRECTORS .BOARD OF DIRECTORS OPERATIONS OPERATIONS BOARD OF DIRECTORS BOARD OF DIRECTORS LABORATORY LABORATORY DISTRICT INFORMATION DISTRICT INFORMATION FINANCE FINANCE ;'FISHER SCIENTIFIC 10 -07 -4760 LABORATORY PUDLIC RELATIONS EXPENSE PUDLIC RELATIONS EXPENSE Check Total: PUMP STATIONS Check Total: FISCAL AGENT FEES FISCAL AGENT FEES Check Total: CONTRACTUAL SERVICES CONTRACTUAL SERVICES Check Total: MONITORING Check Total: CONTRACTUAL SERVICES CONTRACTUAL SERVICES Check Total: DISTRICT COMPUTER SUPPLIES DISTRICT COMPUTER SUPPLIES Check Total: ELECTION EXPENSE ELECTION EXPENSE Check Total: GROUNDS & MAINTENANCE Check Total: CONTINUOUS EMISSIONS MNTRNG Check Total: OFFICE SUPPLIES OFFICE SUPPLIES POSTAGE EXPENSES POSTAGE EXPENSES POSTAGE EXPENSES POSTAGE EXPENSES POSTAGE EXPENSES POSTAGE EXPENSES Check Total: LABORATORY SUPPLIES Amount Check # Type 938.93 625.95 1,564.88 00049016 MW 70.79 70.79 00049017 MW 14.75 9.82 24.57 00049018 MW 573.30 382.20 955.50 00049019 MW 94.00 94.00 00049020 MW 2,730.33 1,820.22 4,550.55 00049022 MW 127.82 80.00 207.822 00049023 MW 11,226.89 7,484.59 18,711.48 00049024 MW 126.12 126.12 00049025 MW 2,905.03 2,905.03 00049026 MW 8.17 5.44 53.58 35.72 40.05 26.69 22.68 15.12 207.45 00049027 MW 671.18 South Tahoe P . U . D . 01/31/02 P A Y M E N T OF C L A I M S R E P O R T 01/18/2002- 02/07/2002 THU, JAN 31, 2002. 11:42 AM - -req: DOUGLAS -- -leg: GL JL - -1oc: ONSITE - -- -job: 241267 #J4277-- -prog: CK509 <1.07) -- report id Default Selection: Check Stock ID: AP ; Check Types: Vendor Name Account # Department MW, HW, RV, VH 20 -07 -4760 LABORATORY FRIEDEL OFFICE MACHINES, SCOTT 10 -39 -6027 CUSTOMER SERVICE 20 -3B -6027 CUSTOMER SERVICE G B C SCIENTIFIC EQUIP.INC G F 5 CHEMICAL G L I INTERNATIONAL INC G S CONCEPTS GEOTRANS INC GLOBAL DATA SPECIALISTS GOLDEN STATE CELLULAR GROENIGER & CO HATCH AND PARENT HENDERSON, DEBBIE HOME DEPOT 10 -07 -4760 LABORATORY 20 -07 -4760 LABORATORY 10 -07 -4760 LABORATORY 20 -07 -4760 LABORATORY 10 -03 -6041 ELECTRICAL SHOP 10 -29 -8130 ENGINEERING 10 -37 -8262 INFORMATION SYSTEMS 20 -37 -8224 INFORMATION SYSTEMS 20-03-6050 ELECTRICAL SHOP 10 -28 -6310 ALPINE COUNTY 20 -29 -8290 ENGINEERING 10 -39 -4480 FINANCE 10 -00 -2504 GENERAL & ADMINISTRATION 10 -39 -6200 FINANCE 20 -39 -6200 FINANCE 10 -02 -6073 20 -02 -6073 10 -28 -6073 10 -04 -6047 10 -04 -6073 HUGO BONDED LOCKSMITH' - - 20 -29 -8290 PUMPS PUMPS- • - ALPINE COUNTY HEAVY MAINTENANCE HEAVY MAINTENANCE ENGINEERING Description Page 5 CKRECSPC Amount Check # Type LABORATORY SUPPLIES Check Total: OFFICE OFFICE EQUIPMENT REPAIR EQUIPMENT REPAIR Check Total: LABORATORY SUPPLIES LABORATORY SUPPLIES Check Total: LABORATORY SUPPLIES LABORATORY SUPPLIES Check Total: BUILDINGS Check Total: ADMIN MSTR PLAN, ROAD /HDORTRS Check Total: SOFTWARE, GIS GIS EQUIPMENT Check Total: WELLS TELEPHONE TREATMENT, ARROWHEAD WL #3 Check Total: Check Total: LEGAL — REGULAR SUSPENSE Check Total: Check Total: TRAVEL /MEETINGS /EDUCATI ❑IV TRAVEL /MEETINGS /EDUCATION -Check Total: SMALL TOOLS SMALL TOOLS SMALL TOOLS EXPORT /FORCE MAIN REPAIRS SMALL TOOLS Check Total: TREATMENT, ARROWHEAD WL #3 436.99 1,108.17 00049028 MW 22.50 15.00 37.50 00049029 MW 196.80 131.20 328.00 00049030 MW 59.87 39.91 99.78 00049031 MW 1,482.02 1,402.02 00049032 MW 8,000.00 8,000.00 00049033 MW 1,413.97 942.65 2,356.62 00049034 MW 190.00 190.00 00049035 MW 163.09 163.09 00049036 MW 17,200 78 17,200.78 00049037 MW 604.44 45, 745.99 46.350.43 00049038 MW 67.47 44.98 112.45 00049039 MW 39.50 39.50 _. 213.14 24.82 15.98 332.94 00049040 MW 208 .54 South Tahoe P.U.D. THU, JAN 31, 2002, 11 Default Selection Vendor Name 01/31/02 P A Y M E N T O F C L A I M S R E P O R T 2 AM - -req: DOUGLAS -- -leg: GL JL - -loc: ONSITE-- - -lob: 241267 #J4277--- progl /CR9090<1. 07."0i7/report id heck Stock ID: AP ; Check Types: MW, HW RV, VH HUSSMANN, NANCY INDUSTRIAL SAFETY INSTY- PRINTS NTERSTATE SAFETY & SUPPLY J & L PRO KLEEN INC. JOHNSON, ROSS V Account # Department 20 -01 -6071 UNDERGROUND REPAIR 10 -22 -6200 HUMAN RESOURCES 20 -22 -6200 HUMAN RESOURCES DIRECTOR 10 -01 -6075 UNDERGROUND REPAIR 10 -07 -4820 LABORATORY 20 -07 -4820 LABORATORY 10 -00 -0425 GENERAL & ADMINISTRATION 10 -39 -6077 FINANCE 10 -06 -4760 OPERATIONS 10 -06 -6071 OPERATIONS 10 -39 -6074 FINANCE 20 -39 -6074 FINANCE 10 -21 -6621 ADMINISTRATION 20 -21 -6621 ADMINISTRATION KAMAN INDUSTRIAL TECHNOLOGIES 1 KENNEDY /JENKS CONSULTANTS INC 1 KIMMERLE BROTHERS INC LAKE TAHOE AUTO VILLAGE LILLY'S TIRE SERVICE INC. c -- -LOOMIS -FARGO & CO. 0 -02 -6051 0 -28 -8285 PUMPS ALPINE COUNTY 10 -02 -6071 PUMPS 20 -02 -6071 PUMPS 10 -05 -6011 20 -05 -6011 10 -05 -6011 " 20 -05 -6011 EQUIPMENT REPAIR EQUIPMENT REPAIR EQUIPMENT REPAIR EQUIPMENT REPAIR' 10-39 -4405 FINANCE - -- 20 -39 -4405 FINANCE Description SHOP SUPPLIES Page 6 CKRECSPC Amount Check # Type Check Total: TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION Check Total: SAFETY EQUIPMENT /PHYSICALS Check Total: OFFICE SUPPLIES OFFICE SUPPLIES Check Total: SAFETY SUPPLIES INVENTORY INVENTORY FREIGHT /DISCOUNTS LABORATORY SUPPLIES SHOP SUPPLIES JANITORIAL JANITORIAL INCENTIVE & INCENTIVE & Check Total: SERVICES SERVICES Check Total: RECOGNITION PRGR RECOGNITION PRGR Check Total: PUMP STATIONS ALPINE Check Total: CNTY MASTER PLAN Check Total: SHOP SUPPLIES SHOP SUPPLIES AUTOMOTIVE AUTOMOTIVE AUTOMOTIVE_ AUTOMOTIVE CONTRACTUAL CONTRACTUAL Check Total: Check Total: Check Total: SERVICES SERVICES Check Total: 1.99 210.57 00049041 MW 60.66 40.44 101.10 00049042 MW 611.29 611.29 00049043 MW 67.78 45.18 112.96 00049044 MW 607.74 27.01 115.30 112.38 862.43 00049045 MW 1,648.20 1,098.80 2,747.00 00049046 MW 30.00 20.00 50.00 00049047 MW 260.13 260.13 00049048 MW 11,331.97 11,331.97 00049049 MW 203.74 203.73 407.47 00049050 MW 20.07 2.51 22.58 00049051 MW 6.25 22.87 29.12 00049052 MW 258.33 172.21 430.54 00049053 MW South Tahoe P.U.D. 01/31/02 P A Y M E N T O F C L A I M S THU, JAN 31, 2002, 11:42 AM - -req: DOUGLAS - - -le R 7 P 0 R T g: CK509 C1 071,- -repo Page C 7 DOUGLAS---leg GL JL - -loc: ONSITE--- -,job: 241267 #J4277-- -pro9: CK509 <1.07> -- report id: CKRECSPC Default Selection 'Vendor Name M C I WORLDCOM Check Stock ID: AP ; Check Types: MW, HW, RV, VH Account #• Department MC FARLANE, RHONDA • MC GEE PLUMBING & HEATING C MASTER CARR SUPPLY CO MOUNTAIN CELLULAR 10 -39 -631 '20 -39 -631 10 -28 -828 20 -19 -620 10 -37 -631 20 -37 -631 10 -21 -631 20 -21 -631. 10 -02 -631 20 -02 -631 10 -22 -631 20 -22 -631 10 -00 -631 O FINANCE O FINANCE 5 ALPINE COUNTY O BOARD OF DIRECTORS O INFORMATION SYSTEMS O INFORMATION SYSTEMS O ADMINISTRATION O ADMINISTRATION O PUMPS O PUMPS O HUMAN RESOURCES O HUMAN RESOURCES DIRECTOR O GENERAL & ADMINISTRATION 20 -19 -6200 BOARD OF DIRECTORS 10 -39 -6200 FINANCE 20 -39 -6200 FINANCE 10 -03 -6041 ELECTRICAL SHOP 20 -03 -6041 ELECTRICAL SHOP 10 -02 -6051 PUMPS 10 -04 -6023 HEAVY 10 -04 -6041 HEAVY 10 -04 -6073 HEAVY 10 -02 -6073 PUMPS 20 -02 -6050 PUMPS 10 -38 -6310 20 -38 -6310 10 -02 -6310 20 -02 -6310 10 -21 -6310 20 -21 -6310 10 -29 -6310 20 -29 -6310 10 -01 -6310 20 -01 -6310 10 -28 -6310 10 -07 -6310 20 -07 -6310 10 -27 -6310 20 -27 -6310 10 -03 -6310 20 -03 -6310' MAINTENANCE MAINTENANCE MAINTENANCE CUSTOMER SERVICE CUSTOMER SERVICE PUMPS PUMPS ADMINISTRATION ADMINISTRATION ENGINEERING ENGINEERING UNDERGROUND REPAIR UNDERGROUND REPAIR ALPINE COUNTY LABORATORY LABORATORY DISTRICT INFORMATION DISTRICT INFORMATION ELECTRICAL SHOP ELECTRICAL SHOP Description TELEPHONE TELEPHONE ALPINE CNTY MASTER PLAN TRAVEL /MEETINGS /EDUCATION TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE Check Total: TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION Check Total: BUILDINGS BUILDINGS Check Total: PUMP STATIONS FILTER EQUIP /BLDG BUILDINGS SMALL TOOLS SMALL TOOLS WELLS TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE Check Total: Amount Check # Type 3.35 2.22 63.51 5.90 1.57 1.04 0.72 0.48 1.35 1.34 1.62 1.08 292.46 00049122 MW 266.44 1, 001.55 667.70 1,935.69 00049054 MW 35.00 35.00 70.00 00049055 MW 16.31 1222.98 97.77 102.26 89.52 54.30 483.14 00049056 MW 21.02 14.02 81.94 93.68 34.73 23.15 52. 47 34.98 24.91 35.30 19.70 10.15 6.77 7.84 5.23 5.89 5.89 - South Tahoe P.U.D 01/31/02 THU, JAN 31, 2002, 11:42 AM - -re P A Y M q: DOUGLAS - - -leg E N T O F GL JL - -loc: Default Selection: Check Stock ID: AP ; Check Types: Vendor Name Account # Department C L A I M S R E P O R T 01/18/^2002- 02/07/2002 ONSITE--- -j 241267 #J4277 - -- Page pr og; C4(509 <1.07: -- report id: CKRECSPC MW, HW, RV, VH 10 -05 -631 20 -05 -631 10 -01 -605 10 -39 -631 20 -39 -631 10 -00 -631 O EQUIPMENT REPAIR O EQUIPMENT REPAIR 2 UNDERGROUND REPAIR 0 FINANCE O FINANCE O GENERAL & ADMINISTRATION NATIONAL NOTARY ASSOCIATION 10 -29 -6250 ENGINEERING 20 -29 -6250 ENGINEERING NELS - TAHOE HARDWARE NEVADA BLUE NEWARK ELECTRONICS NOLAN, LYNN "'� -- NORTH - AMERICAN- LAKE - - 10 -06 -821 20 -29 -829 10 -Oi -607 20 -01 -6052 10 -02 -6051 20 -02 -6051 10 -02 -6071 20 -02 -6071 10 -04 -6073 10 -05 -6011 20 -05 -6011 10 -06 -6071 10 -38 -6071 20 -38 -6071 8 OPERATIONS O ENGINEERING 1 UNDERGROUND REPAIR UNDERGROUND REPAIR PUMPS PUMPS PUMPS PUMPS HEAVY MAINTENANCE EQUIPMENT REPAIR EQUIPMENT REPAIR OPERATIONS CUSTOMER SERVICE CUSTOMER SERVICE 10 -38 -4820 20 -38 -4820 10 -29 -4820 20 -29 -4820 CUSTOMER SERVICE CUSTOMER SERVICE ENGINEERING ENGINEERING 10 -37 -4840 INFORMATION SYSTEMS 20 -37 -4840 INFORMATION SYSTEMS 10-03-6024 ELECTRICAL SHOP 90 -98 -8829 EXPORT PIPELINE GRANT 10 -39 -4405 FINANCE 10 -07- 6250 - LABORATORY 20 -07 -6250 LABORATORY OFFICE DEPOT BUSINESS SERV DIV 10 -27 -6620 DISTRICT INFORMATION 20 -27 -6620 DISTRICT INFORMATION 10-29-4820- ENGINEERING -. _ -. - -- Description TELEPHONE TELEPHONE PIPE, COVERS, & MANHOLES TELEPHONE TELEPHONE TELEPHONE Check Total: DUES /MEMDERSHIPS /CERTIFICATI DUES /MEMBERSHIPS /CERTIFICATI Check Total: REPLACE SNOWBLOWER TREATMENT, ARROWHEAD WL #3 SHOP SUPPLIES PIPE, COVERS, & MANHOLES PUMP STATIONS PUMP STATIONS SHOP SUPPLIES SHOP SUPPLIES SMALL TOOLS AUTOMOTIVE AUTOMOTIVE SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES Check Total: OFFICE SUPPLIER OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Check Total: DISTRICT COMPUTER SUPPLIES DISTRICT COMPUTER SUPPLIES FURNACE EQUIPMENT Check Total: BLINE PHASE II DIP -TO END CONTRACTUAL SERVICES Check Total: DUES /MEMBERSHIPS /CERTIFICATI DUES /MEMBERSHIPS /CERTIFICATI Check Total:, PUBLIC RELATIONS EXPENSE PUBLIC RELATIONS EXPENSE OFFICE SUPPLIES - -. - Amount Check # Type 5.66 5.66 464.30 6.79 4.53 -67.92 896.69 00049057 MW 38.40 25.60 64.00 00049058 MW 1,910.16 1,496.93 19.24 6.09 32.79 24.74 6.41 6.41 40.63 2.50 2.50 59.88 11.85 7.90 3,628.03 00049059 MW 135.61 72.90 127.59 85.06 421.16 00049060 MW 563.66 408.28 29.72 1,001.66 00049061 MW 1,335.00 270.00 1,605.00 00049062 MW 60.00 40.00 100.00 00049063 MW 665,27 443.51 17.92 South Tahoe P.U.D 01/31/02 P A Y M E N T O F C L A I M S R E P O R T 01/18/22002- 02/07/2002 THV, JAN 31, 2002, 11:4 2 AM req. DOVG._AB -- -leg. GL JL- -].oc: ONSITE-- - -'J ob: 241267 #J4277---pro Page 9 p g: CK509 61.07 > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW, FIW, RV, VH Vendor Name Account # Department 20 -29 -4820 10 -27 -4820 20 -27 -4820 10 -38 -4820 20 -38 -4820 10 -39 -4820 20 -39 -4820 - -10 -27 -4920 20-27-4920 10 -00 -0428 10 -21 -4820 20 -21 -4820 10 -07 -4820 20 -07 -4820 10 -28 -4820 10 -02 -4820 20 -02 -4820 ENGINEERING DISTRICT INFORMATION DISTRICT INFORMATION CUSTOMER SERVICE CUSTOMER SERVICE FINANCE FINANCE DISTRICT INFORMATION DISTRICT INFORMATION GENERAL & ADMINISTRATION ADMINISTRATION ADMINISTRATION LABORATORY LABORATORY ALPINE COUNTY PUMPS PUMPS 10 -02 -6048 PUMPS 10 -00 -6320 20 -19 -6200 10 -00 -6310 10 -02 -6310 20 -02 -6310 10 -39 -6310 20 -39 -6310 10 -27 -6310 20 -27 =6310 10 -21 -6310 20 -21 -6310 10 -05 -6310 20 -05 -6310 GENERAL €, ADMINISTRATION BOARD OF DIRECTORS GENERAL & ADMINISTRATION PUMPS PUMPS FINANCE FINANCE DISTRICT INFORMATION DISTRICT INFORMATION ADMINISTRATION ADMINISTRATION EQUIPMENT REPAIR EQUIPMENT REPAIR 90 -98 -8828 EXPORT P PELINE GRANT 90 -98 -8828 EXPORT PIPELINE GRANT - '10 -28 -8285- ALPINE COUNTY- - Description Amount Check # Type OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES PRINTING PRINTING OFFICE SUPPLIES INVENTORY OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Check Total: LUTHER PASS PUMP STATION Check Total: SIGNAL CHARGES TRAVEL /MEETINGS /EDUCATION TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE Check Total: BLINE PHS III LPPS- CAMPGROUN Check Total: DLINE PHS 1II LPPS- CAMPGROUN ALPINE CNTY MASTER PLAN Check Total: Vendor Total: 11.93 7.78 5.18 225.68 17.11 65.53 43.67 853.83 567.80 1,441.47 25.09 17.26 82.26 54.84 31.28 72.54 72.54 4,523.28 00049065 MW 218.38 210.38 00049066 MW 247.99 34.55 159.11 102.50 41.64 15.68 12.45 8.96 5.97 9.48 6.32 7.59 7.59 00049067 MW - 2,978.36 - 2,978.36 00048932 RV 32,538.54 9,870.39 42,408.93 00049069 MW 39,430 57 South Tahoe P.U.D. THU, JAN 31, 2002, 1 01/31/02 P A Y M E N T 0 F 42 AM DOUGLAS —Ie 9: GL JL - -loc: ONSI TE - - - - Jo b: 241267 # J42 7 7_ prog: CK509 X1.07>__ repo rt id 0 C L A 1 M S REPORT 01/18/2002-02/07/2002 CKRECSPC Default Selection: Check Stock ID: AP Check Types: MW, HW, RV, VH Vendor Name Account PERKS PLUMBING & HEAT INC, L A 10 -04 -60 PETTY CASH PIONEER AMERICAS INC POWERS, TERENCE H 'PRO LEISURE RADIO SHACK RAM PHOTOGRAPHY & VIDEO REED ELECTRIC RYAN PROCESS INC SAFETY KLEEN CORP. 10 -01 -62 20 -01 -45 10 -21 -65 20 -21 -65 10 -22 -65 20 -22 -65 20 -29 -65 10 -38 -65 20 -38 -65 10 -02 -620 20 -02 -620 20 -19 -620 10 -21 -482 20 -21 -482 # Department 42 HEAVY MAINTENANCE 00 UNDERGROUND REPAIR 20 UNDERGROUND REPAIR 20 ADMINISTRATION 20 ADMINISTRATION 20 HUMAN RESOURCES 20 HUMAN RESOURCES DIRECTOR 20 ENGINEERING 20 CUSTOMER SERVICE 20 CUSTOMER SERVICE O PUMPS O PUMPS O BOARD OF DIRECTORS 0 ADMINISTRATION 0 ADMINISTRATION 10 -06 -475 10 -07 -620 20 -07 -6200 O OPERATIONS O LABORATORY LABORATORY 10 -21 -6621 ADMINISTRATION 20 -21 -6621 ADMINISTRATION 10 -06 -4820 10 -37 -4840 20 -37 -4840 10 -29 -4820 20 -29 -4820 OPERATIONS INFORMATION SYSTEMS INFORMATION SYSTEMS ENGINEERING ENGINEERING 10 -38 -4820 CUSTOMER. SERVICE 20-38-4820 CUSTOMER SERVICE 20 -02 -7419 PUMPS 20- 29-8290 ENGINEERING 10 -02 -4630 PUMPS 20 -02 -4630 PUMPS Description Amount Check # Type GROUNDS & MAINTENANCE Check Total: 2,363.50 2,363.50 TRAVEL /MEETINGS /EDUCATION MI5C LIABILITY CLAIMS SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION OFFICE SUPPLIES OFFICE SUPPLIES Check Total: CHLORINE Check Total: TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION Check Total: INCENTIVE & RECOGNITION PRGR INCENTIVE & RECOGNITION PROR Check Total: OFFICE SUPPLIES DISTRICT COMPUTER SUPPLIES DISTRICT COMPUTER SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Check Total: OFFICE SUPPLIES OFFICE SUPPLIES Check Total: MOTOR —DAVID LANE PUMP STATIO Check Total: TREATMENT, ARROWHEAD WL #3 Check Total:, OIL & LUBRICANTS OIL & LUBRICANTS Check Total: 00049070 MW 30.00 5.00 10.22 6.82 6:65 4.43 6.19 58.80 39.20 3.05 3.04 12.00 9.65 6.43 201.48 00049071 MW 5,617.95 5,617.95 00049072 MW 129.21 86.14 215.35 00049073 MW 2,324.67 1,549.78 3.874.45 00049074 MW 106.99 36.02 24.00 5.39 3.59 175.99 00049075 MW 55.79 37.19 92.98 00049076 MW 2,500.00 00049077 MW 3,263.00 00049078 MW 2,500.00 3,263.00 72.78 72.77 145.55 00049079 W. South Tahoe P.U.D. 01/31/02 P A Y M E N T O F C L A I M S R E P O R T 01/18/2002- 02/07/2002 Page 11 THU, JAN 31, 2002, 11:42 AM - -req: DOUGLAS -- -leg: GL JL - -1oc: ONSITE-- - -joh: 241267 4J4277-- -prog: CK509 <1.07> -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW, HW, RV,VH Vendor Name Account % Department SCOTT'S CUSTOM MACHINE SECURED STORAGE SELTEK SHEHADI MOTORS 20 -05 -6011 EQUIPMENT REPAIR 10 -21 -4820 ADMINISTRATION 20 -221 -4820 ADMINISTRATION 10 -29 -8352 ENGINEERING 10 -05 -6011 EQUIPMENT REPAIR 20 -05 -6011 EQUIPMENT REPAIR SIERRA FOOTHILL LABORATORY 10 -07 -6110 LABORATORY 20 -07 -6110 LABORATORY SIERRA NEVADA MEDICAL IMAGING 10 -01 -6075 UNDERGROUND REPAIR SIERRA PACIFIC POWER SIERRA VALLEY ELECTRIC INC SMITH, GREG SOLDRIG, RICHARD SOUNDSTRATEGIES SOUTH LAKE TAHOE FLORIST SOUTH LAKE TAHOE LODGING SOUTH SIDE AUTO BODY 10 -00 -6740 GENERAL & ADMINISTRATION 10 -00 -6330 GENERAL & ADMINISTRATION 20 -00 -6330 GENERAL & ADMINISTRATION 20 -29 -8290 ENGINEERING 20 -00 -2605 GENERAL & ADMINISTRATION 10 -06 -6200 OPERATIONS 20 -19 -6200 BOARD OF DIRECTORS 10 -27 -6620 DISTRICT INFORMATION 20 -27 -6620 DISTRICT INFORMATION 10 -21 -6520 ADMINISTRATION 20 -21 -6520 ADMINISTRATION 10 -21 -6250 ADMINISTRATION 20 -21 -6250 ADMINISTRATION 10 -05 -6011 EQUIPMENT REPAIR Description AUTOMOTIVE OFFICE SUPPLIES OFFICE SUPPLIES Check Total: Check Total: WILDWOOD SEWAGE INTERCEPTOR Check Total: AUTOMOTIVE AUTOMOTIVE MONITORING MONITORING Check Total: Check Total: SAFETY EQUIPMENT /PHYSICALS Check Total: STREET LIGHTING EXPENSE ELECTRICITY ELECTRICITY Check Total: TREATMENT, ARROWHEAD WL. 43 ACCRD CONST RETNGE Check Total: TRAVEL /MEETINGS /EDUCATION Check Total: TRAVEL /MEETINGS /EDUCATION Check Total: PUBLIC PUBLIC RELATIONS EXPENSE RELATIONS EXPENSE Check Total: SUPPLIES SUPPLIES Check Total: DUES /MEMBERSHIPS /CERTIFICATI DUES /MEMBERSHIPS / CERTIFICATI Check Total: AUTOMOTIVE Check Total: Amount Check 4 30.00-- - - - - -- 30.00 00049000 MW Type 58.50 39.00 97.50 00049081 MW 7,534.08 7,534.08 00049082 MW 29.93 29.92 59.05 00049003 MW 265.50 38.50 304.00 00049084 MW 51.00 51.00 00049085 MW 18.03 43,708.70 22,740.17 66,474.90 00049086 MW 26, 720.80 — 2,672.00 24,048.72 00049007 MW 62.00 62.00 00049088 MW 109.20 109.20 00049089 MW 58.80 39.20 98.00 00049090 MW 40.22 26.81 67.03 00049091 MW 30.00 20.00 50.00 00049092 MW 1,528.15 1,528.15 00049093 MW South Tahoe P.U.D. 01/31/02 THU, JAN 31, 2002, 11:42 AM - -req: P A Y M E N T O F CL A I M S R E 5 - -- GL JL- -lac: OPISITE - -- P 0 R T 01/18/2002 - 02/07/2002 doh: 241267 #J4277-- -grog; CK509 (1.07Y-report id Default Selection: Check Stock ID: AP ; Check Types: MW, HW, RV, VH Vendor Name Account SOUTH TAHOE NEWSPAPER AGENCY 10 -21 -48 SPEED PHOTO STATELINE OFFICE SUPPLY STRATEGIC MARKETING GROUP SUBSTITUTE PERSONNEL & SUNGARD BI -TECH INC. • SWAIN, CAROL - T C M DIGITAL SOLUTIONS TAHOE BLUEPRINT -TAHOE CARSON AREA NEWS --- TAHOE EMPLOYEE ASSISTANCE 20 -21 -48 10 -01 -65 20 -01 -65 10 -27 -662 20 -27 -662 20 -29 -829 10 -38 -482 20 -38 -482 # Department Description Page 12 CKRECSPC 30 ADMINISTRATION 30 ADMINISTRATION 20 UNDERGROUND REPAIR 20 UNDERGROUND REPAIR 0 DISTRICT INFORMATION 0 DISTRICT INFORMATION 0 ENGINEERING O CUSTOMER SERVICE O CUSTOMER SERVICE 10 -01 -482 20 -00 -482 10 -38 -482 20 -38 -482 10 -38 -620 20 -38 -62_0 O UNDERGROUND REPAIR 0 GENERAL & ADMINISTRATION 0 CUSTOMER SERVICE 0 CUSTOMER SERVICE 0 CUSTOMER SERVICE 0 CUSTOMER SERVICE 20 -01 -4405 10 -37 -6030 20 -37 -6030 10 -37 -6200 20 -37 -6200 10 -37 -4920 20 -37 -4820 10 -21 -6030 20 -21 -6030 20 -29 -8273 10 -38 -4930 20 -38 -4930 10 -22 -4405 20 -22 -4405 UNDERGROUND REPAIR INFORMATION SYSTEMS INFORMATION SYSTEMS INFORMATION SYSTEMS INFORMATION SYSTEMS INFORMATION SYSTEMS INFORMATION SYSTEMS ADMINISTRATION ADMINISTRATION ENGINEERING - CUSTOMER - SERVICE CUSTOMER SERVICE HUMAN RESOURCES HUMAN RESOURCES DIRECTOR SUBSCRIPTIONS EXPENSE SUBSCRIPTIONS EXPENSE Check Total: SUPPLIES SUPPLIES PUBLIC RELATIONS EXPENSE PUBLIC RELATIONS EXPENSE TREATMENT, ARROWHEAD WL #3 OFFICE SUPPLIES OFFICE SUPPLIES Check Total: OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Check Total: TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION Check Total: CONTRACTUAL SERVICES Check Total: SERVICE CONTRACTS SERVICE CONTRACTS Check Total: TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION OFFICE SUPPLIES OFFICE SUPPLIES Check Total: SERVICE CONTRACTS SERVICE CONTRACTS Check Total: WATERLINE, LONGS Check Total: ADS /LEGAL NOTICES - ADS /LEGAL NOTICES Check Total:' CONTRACTUAL SERVICES CONTRACTUAL SERVICES Check Total: Amount Check # Type 121.05 80.69 201.74 00049094 MW 6.29 6.28 4.64 3.08 16.46 12.83 8.54 58.12 00049095 MW 156.91 188.92 57.68 38.44 441.95 00049096 MW 150.00 100.00 250.00 00049097 MW 1,962.00 1,962.00 00049098 MW 569.76 379.84 949.60 00049099 MW 86.31 57.53 23.99 15.99 183.82 00049100 MW 52.32 47.34 99.66 00049101 MW 96.53 96.53 00049102 MW 80.69 53.79 134.48 00049103 MW 241.05 160.70 401.75. 00049104 South Tahoe P . V . D . 01/31/02 P A Y M E N T O F C L A I M S R E P O R T 01/18/2002 - 02/07/2002 THU, JAN 31, 2002, 1.1:42 AM --rep: DOUGLAS -- -leg: GL JL - -loc: ONSITE - -- -job: 241267 #34277 -- -prop: CK509 C1.07 > -- report id Default Selection: Check Stock ID: AP ; Check Types: Vendor Name Account # Department W. HW, RV, VH TAHOE MOUNTAIN NEWS 20 -27 -6660 DISTRICT INFORMATION TAHOE VALLEY ELECTRIC SUPPLY 20 -03 -6071 ELECTRICAL SHOP 10 -03 -6041 ELECTRICAL SHOP 20 -03 -6051 ELECTRICAL SHOP TECHPRO SALES & SERVICE INC TED'S ELECTRIC U S D A FOREST SERVICE U 5 D A FOREST SERVICE ✓ S POSTMASTER UNITED RENTALS ✓ W R CORPORATION W 0 I WEDCD INC WEST GROUP WESTERN NEVADA SUPPLY 10 -02 -6051 PUMPS 10 -03 -6071 ELECTRICAL SHOP 10 -02 -6650 PUMPS 10 -00 -5010 GENERAL & ADMINISTRATION 10 -38 -4810 20 -38 -4810 10 -02 -7395 10 -04 -6042 10 -07 -4760 20 -07 -4760 10 -06 -6200 20 -03 -6071 10 -03 -6073 10 -03 -6071 10 -03 -6041 20 -21 -4830 CUSTOMER SERVICE CUSTOMER SERVICE PUMPS HEAVY MAINTENANCE LABORATORY LABORATORY OPERATIONS ELECTRICAL SHOP ELECTRICAL SHOP ELECTRICAL SHOP ELECTRICAL SHOP ADMINISTRATION 20 -02 -6050 PUMPS' 20 -01 -6073 UNDERGROUND REPAIR 10 -02 -6051 PUMPS 10- 02- 6041•PUMPS Description Page 13 CKRECSPC Amount Check # Type WATER CONSERVATION EXPENSE Check Total: SHOP SUPPLIES DUILDINGS PUMP STATIONS PUMP STATIONS SHOP SUPPLIES Check Total: Check Total: Check Total: OPERATING PERMITS Check Total: LAND AND DUILDINGS Check Total: Vendor Total: POSTAGE EXPENSES POSTAGE EXPENSES Check Total: TALLAC PUMP STATION BYPASS L GROUNDS & MAINTENANCE Check Total: LABORATORY SUPPLIES LABORATORY SUPPLIES Check Total: TRAVEL /MEETINGS /EDUCATION Check Total: SHOP SUPPLIES SMALL TOOLS SHOP SUPPLIES BUILDINGS Check Total: SUBSCRIPTIONS EXPENSE Check Total: WELLS SMALL TOOLS PUMP STATIONS DUILDINGS 375.00 375.00 00049105 MW 57.01 102.24 238.80 399.05 00049106 MW 245.07 245.07 00049107 MW 160.50 160.50 00049108 MW 500.00 500.00 00049109 MW 2.504.49 2,504.49 00049110 MW 3,004.49 75.00 50.00 125.00 00049111 MW 1, 598.56 124.52 1,723.08 00049112 MW 47.77 31.84 79.61 00049113 MW 350.00 350.00 00049114 MW 86.34 9.03 78.89 159.23 333.49 00049115 MW 141.24 141.24 00049116 MW 94.04 131.78 1,350.09 325.53 South Tahoe P.U.D. 01/31/02 PAYMENT 0 F CLAIMS REPORT 01/18/2002-02/07/2002 Page 11. THLI, JAN 31, 2002, 11:42 AM --req: DOUGLAS---leg: GL UL--loc: ONSITE----job: 241267 #J4277---prog: CK509 01.07)--report id: CKRECSPC - Default Selection: Check Stock ID: AP ; Check Types: MW, HW, RV, VH - Vendor Name Account # Department WESTERN POWER & EQUIP WHITE ROCK CONSTRUCTION WINGERT CO., J. L. WITHROW OXYGEN SERVICE XEROX CORP ZANINOVICH, NICK ZYMAX ENVIROTECHNOLOGy 10-04-6023 HEAVY MAINTENANCE 20-29-8290 ENGINEERING 10-04-6071 HEAVY MAINTENANCE 10-05-6011 EQUIPMENT REPAIR 90-98-8829 EXPORT PIPELINE GRANT 90-98-2605 EXPORT PIPELINE GRANT 20-02-6050 PUMPS 10-00-0425 10-02-6071 20-02-6071 10-04-6071 10-07-4760 20-07-4760 GENERAL & ADMINISTRATION PUMPS PliMPS HEAVY MAINTENANCE LABORATORY LAI3ORATORY 10-01-6030 UNDERGROUND REPAIR 20-01-6030 UNDERGROUND REPAIR 90-98-8829 EXPORT PIPELINE GRANT 10-39-6200 FINANCE 20-39-6200 FINANCE 10-07-6110 LABORATORY 20-07-6110 LABORATORY Description FILTER EQUIP/BLDG TREATMENT, ARROWHEAD UL #3 SHOP SUPPLIES AUTOMOTIVE BLINE ACCRD WELLS Check Total: Check Total: PHASE II DIP TO END CONST RETNGE Check Total: Check Total: SAFETY SUPPLIES INVENTORY SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES LABORATORY SUPPLIES LABORATORY SUPPLIES Check Total: SERVICE CONTRACTS SERVICE CONTRACTS BLINE PHASE II DIP TO END Check Total: TRAVEL/MEETINGS/EDUCATION TRAVEL/MEETINGS/EDUCATION Check Total: 'MONITORING MONITORING Check Total: Grand Total: Amount Check # Type 219.22 167.01 122.14 2,412.81 00049117 MW 3,492.96 3,492.96 00049118 MW 3,505.99 5,967.63 9,473.62 00049119 MW 893.39 893.39 00049120 MW 179.12 21.00 21.00 336.17 21.60 14.40 593.29 00049121 MW 59.38 59.39 147.00 265.77 29.10 19.39 48.49 753.30 2,655.70 3,409.00 460,009.39 00049123 MW 00049124 MW 00049125 MW TO: FR: RE: ACTION ITEM NO: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Robert Baer, General Manaqer BOARD MEETING Februarv 7, 2002 AGENDA ITEM: CONSENT CALENDAR ITEM NO: 12.a ITEM-PROJECT NAME: CONFERENCE WITH REAL PROPERTY NEGOTIATORS REQUESTED BOARD ACTION: Direct negotiators DISCUSSION: Pursuant to Government Code Section 54956.8, Closed Session may be held for conference reqarding property neqotiations. Neqotiatinq Parties: Board of Directors, Robert Baer / General Manager Under Negotiation: Consideration of Property Purchase Property Identification: APN 1-080-80 APN 1-080-81 APN 1-080-82 APN 1-080-56 APN 1-080-60 APN 1-200-01 APN 1-200-10 APN 1-200-11 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED A~,~ON: GENERAL MANAGER: YES '..._~______ NO. CHIEF FINANCIAL OFFICER: YES~C--NO CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Robert Baer, General Manaqer RE: BOARD MEETING February 7, 2002 AGENDA ITEM: 12. b ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL ~ EXISTING LITIGATION: F. HEISE LAND & LIVESTOCK vs. STPUD and DOES I THROUGH 10; INCLUSIVE; ALPINE COUNTY SUPERIOR COURT CASE NO. C18644 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pumuantto Government Code Section 54956,9(a), Closed Session may be held for conference with legal counsel reqarding existing liticlation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ACCOUNT NO: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ CHIEF FINANClALOFFICER: YE~ NO NO ~ CATEGORY: GENERAL WATER SEWER X TO: FR: RE: ACTION ITEM NO: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Robert Baer, General Manaqer BOARD MEETING February 7,2002 AGENDA ITEM: CONSENT CALENDAR ITEM NO: 12.C ITEM-PROJECT NAME: CONFERENCE WiTH LEGAL COUNSEL- EXISTING LITIGATION: F. HEISE LAND & LIVESTOCK vs. STPUD and DOES 1 THROUGH 10; INCLUSIVE; ALPINE COUNTY SUPERIOR COURT CASE NO. C18733 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with leclal counsel reqardinq existinq liticlation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED/A~TION: GENERAL MANAGER: YES_7~:;[~_~_ NO. CHIEF FINANCIAL OFFICER: YE.S~ ? ~c NO CATEGORY: GENERAL WATER SEWER X TO: FR: RE: ACTION ITEM NO: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Robert Baer, General Manager BOARD MEETING February 7, 2002 AGENDA ITEM: CONSENT CALENDAR ITEM NO: 12.d ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (ONE CASE) REQUESTED BOARD ACTION: Direct legal counsel DISCUSSION: Pursuant to Government Code Section 54956.9 (c), Closed Session may be held for conference with legal counsel regarding anticipated litigation. SCHEDULE: COSTS: ACCOUNTNO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED,~ION: GENERAL MANAGER: YES~ NO. CHIEF FINANCIAL OFFICER: YE~ NO CATEGORY: GENERAL. WATER SEWER TO: FR: RE: ACTION ITEM NO: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Robert Baer, General Manaqer BOARD MEETING February 7,2002 AGENDA ITEM: CONSENT CALENDAR ITEM NO: 12.e ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. ARCO, ET AL, SAN FRANCISCO COUNTY SUPERIOR COURT CASE NO. 99912R REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may bP, held for conference with legal counsel reqardinq existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CHIEF FINANCIAL OFFICER: YE~.~4-NO CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Robert Baer, General Manaqer RE: BOARD MEETING Februaq/7, 2002 AGENDA ITEM: 12.f ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. LAKESIDE PARK ASSOCIATION, SUPERIOR COURT CASE NO. SC20010165 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with legal counsel reclardinq existinq litiqation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ACCOUNT NO: ATTACHMENTS: CO,CURRE,CE W,T. REOUESTED GENERAL MANAGER: YES~O CHIEF FINANCIAl. OFFICER: YES'~J'~,J~'~'~.NO__ CATEGORY: GENERAL WATER X SEWER