09-20-18'f -
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 20, 2018
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:04 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Vogelgesang, Directors Cefalu, Jones, Sheehan, Wallace
Staff: Paul Hughes, Richard Solbrig, Shannon Cotulla, Gary Kvistad, Melonie Guttry, Steve Caswell,
Chris Skelly, Doug VanGorden, Chris Stanley, Brian Bartlett, Tim Bledsoe, John Thiel, Bren Hoyle, Linda
Brown, Brian Bartlett, Jeremy Rutherdale
Guests: Eric Schafer; Karen Fink, Progress for Tahoe
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
CONSENT CALENDAR:
Moved Wallace Second Sheehan Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve the Consent Calendar as presented.
a. TELEPHONE SYSTEM UPGRADE PROJECT
(Brian Bartlett, Network/Telecomm Systems Administrator)
Awarded bid to the lowest responsive, responsible bidder, Maverick Networks, Inc., in the
amount of $39,032.88 for telephone system upgrades.
b. REGULAR BOARD MEETING MINUTES: September 6 2018
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved September 6, 2018, Minutes
REGULAR BOARD MEETING MINUTES - September 20, 2018
ITEMS FOR BOARD ACTION
PAGE - 2
a. Sewer Line Patch Repair (Doug Van Gorden, Underground Repair Sewer Supervisor) - Doug Van Gorden
provided details regarding a sewer line patch repair and he, Linda Brown, Shannon Cotulla, and
Chris Stanley addressed questions from the Board.
Moved Sheehan Second Cefalu Vo el esan Yes Cefalu YesJones Yes Sheehan Yes Wallace Yes
to 1) Award bid to the lowest responsive, responsible bidder, Hoffman Southwest Corporation, dba
Professional Pipe Services, in the amount $107,250 for sewer line patch repair within the District's
sewer service area; 2) Authorize staff to allow for changes (size estimates or repair site additions) in
the Contract not to exceed an additional 10% of the Contract price.
b. Transfer of Sewer Capacity for Affordable Housing Projects (Paul Hughes, Chief Financial Officer and Tim
Bledsoe, Customer service Manager) - Paul Hughes reported the redline, strikeout Ordinance is
included so that the Board can see the comments that were incorporated. Director Wailace
thanked staff for their cooperation on this Ordinance. Karen Fink, Progress for Tahoe, thanked
the Board for bringing this forward and incorporating the community comments. This is a basin
wide effort to eliminate barriers to affordable housing. Director Jones commented this is a great
project which he will support, but reiterated, it is at a cost to the District. Richard Solbria
addressed questions regarding how many sewer units are owned privately versus institutionally.
Moved Wallace Second Sheehan Vv el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Ordinance No. 569-18 amending Division 1 and Sections 4.5 and 4.8.14 of Division 4 of
the Administrative Code regarding the transfer of sewer capacity for affordable housing after
incorporating the redline strikeouts and additions.
c. Temporary Winter Waste Water Treatment Plant Generator Rental (Stephen Caswell, Senior Engineer) -
Steve Caswell reported regarding the details of the proposed Temporary Winter Waste Water
Treatment Plant Generator Rental and addressed questions from the Board. Shannon Cotulfa
thanked staff for their efforts in bringing this issue forward so that it can be addressed.
Moved Sheehan Second Jones/Vogel,qesang Yes Cefalu YesJones Yes Sheehan Yes Wallace Yes
to 1) Find that due to special circumstances, that it is not possible to request bids to rent two large
generators; and, 2) Approve a Purchase Order to Cashman Equipment, Inc., for the rental of two 500
kW generators in the estimated amount of $49,417.60.
d. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan Second Wallace Vo el esan Yes Cefalu Yes Jones Yes Sheehan Yes Wallace
Yes to approve Payment of Claims in the amount of $1,983,068.87.
STANDING AND AD-HOC COMMITTEE REPORTS:
Richard Svlbrig reported there was an Ad -Hoc Lakeside Park Committee meeting on September 17
and he outlined the details regarding the Water Service Agreement for the area. Potential plans are
underway for two stories of residential building above the commercial frontage on Highway 50, near
Zalanta Phase II. Midkiff and Associates recently contacted the District, indicating that the District
may want to reach out to Lakeside on this development.
President Vogelgesang reported the Ad -Hoc City Council meeting for September was cancelled and
meetings will resume October 18, 2018, at 9:30 a.m. at the District.
REGULAR BOARD MEETING MINUTES - September 20, 2018 PAGE - 3
BOARD MEMBER REPORTS:
Nothing to report
EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT:
The September 12 meeting was cancelled and the next meeting is October 10, 2018.
GENERAL MANAGER REPORT:
Richard Solbrig reported the District, Lukins and Tahoe Keys presented at the September 13 Lahontan
Board meeting regarding PCE. The report was well received and since then, the Lukins grant is
moving forward and a three agency action plan is being developed. Shannon Cotulla reported on
further PCE progress.
STAFF/ATTORNEY REPORTS:
Chris Stanley reported Wednesday, September 12, staff had a meeting with the Fallen Leaf Lake Fire
Chief, Tom Craven, and representatives for Stanford Camp. The meeting was to discuss issues with
plowing the road to Fallen Leaf Lake during the winter months. The District has assets at Fallen Leaf
Lake and therefore, has been asked to help resolve the issue. Discussions are continuing between
Fallen Leaf Lake homeowners and EI Dorado County. Chris Stanley will report back to the Board on
the progress.
Shannon Cotulla reported he will be submitting a Contract with Verizon to authorize building a tower
on District property for the October 4 Board Meeting.
ADJOURNMENT: 3:53 p.m.
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Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Randy Vogelgesang, Board President
South Tahoe Public Utility District