District Board Agenda Packet 12-06-18SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, December 6, 2018 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Shannon Cotulla, Assistant General Manager
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President
Chris Cefalu, Director James R. Jones, Director Duane Wallace, Director
1.CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2.ADMINISTER OATHS OF OFFICE (Melonie Guttry, Executive Services Manager/Clerk of the Board)
New Terms commence at 12:00 p.m. on Friday, December 7, 2018
Chris Cefalu, Seat #1
James Jones, Seat #2
Nick Exline, Seat #5
3.COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
4.CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
5.ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
6.CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
7.PRESENTATION
Municipal Information Systems Association of California (MISAC) Excellence in Information
Technology Practices Award – Presented by Tim Ranstrom, MISAC State Board Representative
8.ITEMS FOR BOARD ACTION
a.Tahoe Keys Pump Station Replacement Project and Upper Truckee Pump Station
Rehabilitation Project (Stephen Caswell, Senior Engineer)
(1)Authorize Task Order No. 14 to Carollo Engineers, Inc., in the amount of $267,700, for
design services for the Tahoe Keys Pump Station Replacement Project; and, (2)
Authorize Task Order No. 15 to Carollo Engineers, Inc., in the amount of $221,800, for
design services for the Upper Truckee Pump Station Rehabilitation Project.
REGULAR BOARD MEETING AGENDA – December 6, 2018 PAGE – 2
b.Public Affairs/Conservation Manager Position
(Richard Solbrig, General Manager)
Authorize staff to begin recruitment process to fill the position of Public
Affairs/Conservation Manager.
c.Resolution No. 3098-18 in Appreciation of Director Wallace
(Richard Solbrig, General Manager)
Adopt Resolution No. 3098-18 in Appreciation of Director Wallace.
d.Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $1,655,776.48
9.STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be
taken.)
Appoint new committee member for Ad-Hoc City Council Meeting
10.BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
11.EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
12.GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a.Liberty Utilities Street Lighting Billing
b.Public Outreach for the Budget/Prop 218 Process
13.STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a.Legislative Update (Shannon Cotulla, Assistant General Manager)
b.Water Conservation Update (Shelly Thomsen, Water Conservation Specialist)
14.NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
11/15/18 - 2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events
12/07/18 - 12:00 p.m. Water Rights Meeting at the District
12/17/18 - 3:30 p.m. Operations Committee Meeting at the District
12/20/18 - 9:30 a.m. Ad-Hoc City Council Meeting at the District
12/20/18 - 2:00 p.m. Regular Board Meeting at the District
12/20/18 - 6:00 p.m. Workshop on Water & Sewer System Improvements Public Meeting at the District
15.CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not
open to the public; however, an opportunity will be provided at this time if members of the public would like to
comment on any item listed – three minute limit.)
a.Pursuant to Section 54956.9(b) of the California Government Code, Conference with Legal
Counsel Potential Litigation (one case).
b.Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding unrepresented public employee position – General Manager.
REGULAR BOARD MEETING AGENDA – December 6, 2018 PAGE – 3
16. ITEMS FOR BOARD ACTION
a. General Manager Agreement for Professional Services (Nancy Hussmann, Human Resources Director)
Approve the General Manager Agreement for Professional Services, between the South
Tahoe Public Utility District and John Thiel for the position of General Manager, commencing
January 10, 2019.
ADJOURNMENT (The next Regular Board Meeting is Thursday, December 20, 2018, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – December 6, 2018 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
December 6, 2018
ITEMS
a. DENTAL INSURANCE RENEWAL
(Nancy Hussmann, Human Resources Director)
Approve renewal of Dental Insurance with (1) a $0.25 increase in administrative fees to $5.75
per employee per month; (2) no change in Funding Level, and; (3) no change in COBRA Rates
from the 2018 levels and rates.
b. LIABILITY INSURANCE PROGRAM RESOLUTION CORRECTION
(Nancy Hussmann, Human Resources Director)
Approve Resolution No. 3097-18 to bind coverage for Liability Insurance through the
Association of California Water Agencies/Joint Powers Authority pool.
c. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES 2019 DUES
(Richard Solbrig, General Manager)
Authorize 2019 California Association of Sanitation Agencies Membership Dues Renewal in the
amount of $16,711.
d. WATER METER INSTALLATION PROJECT PHASE V
(Trevor Coolidge, Associate Engineer)
Authorize staff to advertise for bids for Phase V of the Water Meter Installation Project.
e. 2018 ASPHALT PATCHING CONTRACT
(Trevor Coolidge, Associate Engineer and Chris Stanley, Manager of Field Operations)
Approve Change Order No. 1 to GB General Engineering Contractor, Inc., to the 2018 Asphalt
Patching Contract in the amount of $93,524.
Nancy Hussmann
December 6, 2018
Page 2
BOARD AGENDA ITEM 5a
TO: Board of Directors
FROM: Nancy A. Hussmann, Human Resources Director
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: Dental Insurance Renewal
REQUESTED BOARD ACTION: Approve renewal of Dental Insurance with (1) a $0.25
increase in administrative fees to $5.75 per employee per month; (2) no change in
Funding Level, and; (3) no change in COBRA Rates from the 2018 levels and rates.
DISCUSSION: The District’s self-insured dental plan renews every January and is
reviewed by our consultant, Deborah Babineau, of BB&H Benefits Designs. CDS Group
Health is the Third Party Administrator for the dental plan, and charges $5.50 per
employee per month for their services. They are requesting renewal of their services
with a 4.5% increase.
Funding for the dental plan is derived from obtaining current year claims experience
from CDS Group Health. In 2018, through October 31, 2018, the District’s claims
experience increased 5.3% over October 2017. Although the 2018 claims experience
has increased over 2017, the overall dental trend has decreased by .6%. Additionally,
the claims experience through October 2017 showed an 11% decrease over October,
2016. Deborah believes that 2018 is simply normalizing an extraordinarily good year in
2017. Therefore, although the funding estimate is going down from $142.26 per
employee per month to $140.40 per employee per month, District staff recommends
retaining the current 2018 funding level of $142.26 per employee per month. This is the
third year that the funding level has not increased.
In conjunction with the decrease in estimated funding level, COBRA rates also were
estimated to decrease. However, because it is a minimal amount at each coverage
tier (as referenced on page one of the attachment to Deborah’s memo) the District
recommends keeping the COBRA rates the same as in 2018, at $55.23; $110.47; and
$187.78 per month respectively for single, employee plus one, and family coverage.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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Nancy Hussmann
December 6, 2018
Page 2
SCHEDULE: December 7, 2018 – Notify Finance of 2019 rates; notify COBRA participants
COSTS: $204,854.40 ($142.26 X 120 employees X 12 months)
ACCOUNT NO: Multiple
BUDGETED AMOUNT AVAILABLE: Amounts included in each department’s budget
ATTACHMENTS: Memo from Deborah Babineau regarding dental funding & COBRA
rates 2019
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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BOARD AGENDA ITEM 5b
TO: Board of Directors
FROM: Nancy Hussmann, Human Resources Director
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: Liability Insurance Program Resolution Correction
REQUESTED BOARD ACTION: Approve Resolution No. 3097-18 to bind coverage for Liability
Insurance through the Association of California Water Agencies/Joint Powers Authority pool.
DISCUSSION: On November 1, 2018, the Board approved Resolution 3096-18 Consenting to
Enter the Joint Protection Programs of the Association of California Water Agencies/Joint
Powers Authority (ACWA-JPIA). In Section 3 of the Resolution, an incorrect amount was
entered for the “Retrospective Allocation Point (RAP) for the first partial year of participation
under the Authority’s cost allocation formula for liability of Dam Failure Liability.” The
corrected Section 3 should read: “That the District hereby selects $50,000 as its Retrospective
Allocation Point (RAP) for the first partial year of participation under the Authority’s cost
allocation formula for liability.”
The Retrospective Allocation Point is similar in some ways to a “deductible,” even though the
ACWA-JPIA pays liability claims from the first dollar. After four years, all losses below the RAP
are deducted from the deposit premium the District has paid for that year. The remaining
losses go into the pool and are shared by the membership. In the end, if the District’s share
of the costs is less than the deposit premium, a refund goes into the District’s account (Rate
Stabilization Fund). If the costs exceed the deposit premium, a debit is applied to the
account. Then a refund or a bill is provided after this fund exceeds 60% of one year’s liability
program deposit premium. It is, therefore, important that this $50,000 figure be accurate.
SCHEDULE: December 7, send Resolution No. 3097-18 to the ACWA-JPIA
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3097-18
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer and Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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RESOLUTION NO. 3097-18
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENTING TO ENTER THE JOINT PROTECTION PROGRAMS OF THE ASSOCIATION OF
CALIFORNIA WATER AGENCIES/JOINT POWERS AUTHORITY
WHEREAS, pursuant to the provisions of Section 990, 990.4, 990.9 and 6500 of the
Government Code, this District wishes to enter into an Agreement with various other
districts entitled “Joint Powers Agreement: Creating the Association of California Water
Agencies/Joint Powers Insurance Authority” (the Authority), for the purpose of
participating in the Joint Powers Insurance Authority created hereby, which since its
formation has provided for and administered joint protection programs as more fully set
forth in said Agreement; and
WHEREAS, said joint protection programs offer significant advantages to this
District in terms of cost, liability protection, property protection, workers’ compensation
protection, and services and entering such programs, on the conditions hereinafter set
forth, appears to be in the best interest of the District.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the South Tahoe
Public Utility District:
Section 1. That South Tahoe Public Utility District (District) hereby consents
pursuant to the above-mentioned Joint Powers Agreement, and the Resolutions and
Policies enacted in implementation of such Agreement, to enter said joint powers
programs.
Section 2. That the District hereby elects to join the Liability Program sponsored
by the Authority effective December 31, 2018, at 12:01 a.m.
Section 3. That the District hereby selects $50,000 as its Retrospective Allocation
Point (RAP) for the first partial year of participation under the Authority’s cost allocation
formula for liability.
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Section 4. That the Treasurer/Chief Financial Officer of this District is hereby
authorized to pay to the ACWA/Joint Powers Insurance Authority its first deposit
premium.
Section 5. That the Secretary/Clerk of the Board of Directors of this District is
directed to certify a copy of this Resolution and to forward the same Resolution and the
signed Joint Powers Agreement promptly by mail to the Association of California Water
Agencies/Joint Powers Authority, P. O. Box 619082, Roseville, California, 95661, at which
time coverage will commence at 12:01 a.m. on the 31st day of December, 2018.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3097-18 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 6th
day of December, 2018, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
_________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
Resolution No. 3097-18
December 6, 2018
Page 2
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BOARD AGENDA ITEM 5c
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: California Association of Sanitation Agencies 2019 Dues
REQUESTED BOARD ACTION: Authorize 2019 California Association of Sanitation
Agencies Membership Dues Renewal in the amount of $16,711.
DISCUSSION: California Association of Sanitation Agencies (CASA) is recognized as the
leading California voice on water quality and related environmental policy issues.
Membership provides leadership, education, and up-to-date information. CASA also
promotes the essential role of wastewater agencies in the provision of renewable
resources and legislative advocacy for sound clean water laws and regulations. The
2019 dues are the same as last year.
SCHEDULE: Upon approval
ACCOUNT NO: 1042.6250
BUDGETED AMOUNT AVAILABLE: $25,374
ATTACHMENTS: CASA Invoice
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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INVOICE 3053California Association of Sanitation Agencies
1225 8th Street, Suite 595
Sacramento, CA 95814
Ph: (916) 446-0388
Tax I.D. 68-0018896
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150 Invoice #
Invoice Date
Invoice Due
3053
11/13/2018
Amount Due $ 16,711.00
12/30/2018
Transactions
Description Amount
Membership Renewal - Agency - South Tahoe Public Utility District (through
December 31, 2019)
Paul Wallace
Randy Vogelgesang
Shelly Thomsen
Richard Solbrig
Christopher Siano
Marla Sharp
Jeff Lee
James Jones
Paul Hughes
Shannon Cotulla
$ 16,711.00
Total Amount $ 16,711.00
Amount Paid -$ 0.00
Amount Due $ 16,711.00
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BOARD AGENDA ITEM 5d
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: Water Meter Installation Project Phase V
REQUESTED BOARD ACTION: Authorize staff to advertise for bids for Phase V of the
Water Meter Installation Project.
DISCUSSION: The District has approximately 1,900 remaining unmetered accounts to
complete as part of the Residential Water Metering Project. The remaining meter
installations are funded through a Funding Agreement with the State Water Resources
Control Board’s Clean Water State Revolving Fund (CWSRF). In 2018, 1,605 water
meters were installed under Phase IV of the Water Mater Installation Project using
CWSRF funding.
Plans and specifications are currently being finalized for Phase V of the Water Meter
Installation Project to occur during the 2019 construction season. Phase V includes
approximately 1,318 meter installations in neighborhoods on both sides of Pioneer Trail
from Sierra House Elementary to US Highway 50. Staff is requesting authorization to
advertise for bids for the 2019 construction season. The Engineer’s Estimate for Phase V
of the project is $4,650,000.
Staff recommends that the Board authorize staff to advertise for Phase V of the Water
Meter Installation Project Phase V.
SCHEDULE: As soon as possible
COSTS: $4,650,000
ACCOUNT NO: 2030-8929
BUDGETED AMOUNT AVAILABLE: Funded with State Revolving Fund Loan
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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Trevor Coolidge
December 6, 2018
Page 2
BOARD AGENDA ITEM 5e
TO: Board of Directors
FROM: Trevor Coolidge, Associate Engineer
Chris Stanley, Manager of Field Operations
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: 2018 Asphalt Patching Contract
REQUESTED BOARD ACTION: Approve Change Order No. 1 to GB General Engineering
Contractor, Inc., to the 2018 Asphalt Patching Contract in the amount of $93,524.
DISCUSSION: The District is responsible for the maintenance of the Christmas Valley Tank
access road and has faced increasing maintenance demands for the road as it has
neared the end of its useful life. Staff evaluated the asphalt access road and
determined that complete rehabilitation was the most cost effective alternative for the
road to minimize ongoing maintenance costs.
Staff contacted GB General Engineering Contractor, Inc., (GB), currently under
Contract with the District for the 2018 Asphalt Patching Contract (Purchasing Bid #18-
19-06), and negotiated a Change Order for pulverizing-in-place the existing roadway
and repaving with 3 inches of new asphalt for $4.45 per square foot, plus $1,000 in extra
work for drainage improvements, for a total Change Order cost of $93,524.
GB was the only bidder on the 2018 Asphalt Patching Contract; the negotiated price
for this Change Order is 52.4% less than the original bid item amount for 3 inch paving
and grinding on patches greater than 101 square foot at $8.50 per square foot; and is
also significantly less than the average 4 inch T-patch bid item price of $12.38 per
square foot for bids received on the 2018 Marlette Waterline Project.
Staff recommends that the Board approve Change Order No. 1 to the District’s
Contract with GB in the amount of $93,524, bringing the Contract total to $276,324 for
the 2018 Asphalt Patching Contract.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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Trevor Coolidge
December 6, 2018
Page 2
The Purchasing Agent has reviewed this Agenda Item.
SCHEDULE: As soon as possible
COSTS: $93,524
ACCOUNT NO: 2030-8661
BUDGETED AMOUNT AVAILABLE: $90,000
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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Stephen Caswell
December 6, 2018
Page 2
BOARD AGENDA ITEM 8a
TO: Board of Directors
FROM: Stephen Caswell, Senior Engineer
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: Tahoe Keys Pump Station Replacement Project and Upper
Truckee Pump Station Rehabilitation Project
REQUESTED BOARD ACTION: (1) Authorize Task Order No. 14 to Carollo Engineers, Inc., in
the amount of $267,700, for design services for the Tahoe Keys Pump Station
Replacement Project; and, (2) Authorize Task Order No. 15 to Carollo Engineers, Inc., in
the amount of $221,800, for design services for the Upper Truckee Pump Station
Rehabilitation Project.
DISCUSSION: District staff has been working with Carollo Engineers, Inc., (Carollo) since
July of 2017 on the Big 5 Pump Station Condition Assessment and Alternatives
Evaluation. To date, the condition assessment and, more recently, the alternatives
evaluation have been completed. The alternatives evaluation identified the preferred
projects for upgrading the pump stations and working with District staff to prioritize the
projects. According to District staff, the two highest priority pump stations are the Tahoe
Keys and Upper Truckee Pump Stations. The next step in the process is to move into
design on our highest priority projects.
At the Tahoe Keys Pump Station, the following deficiencies were identified: insufficient
pumping capacity, a lack of redundancy, lack of flow metering, insufficient bypass
capacity, electrical gear at the end of its useful life, and the structure does not meet
current seismic standards. The preferred alternative is construction of a new wet well
that will be sized to house three pumps, which will address the capacity and
redundancy issue, construction of a meter vault, a seismic retrofit to the existing above
ground structure that houses the electrical equipment, replacement of the electrical
gear, and various minor improvements.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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Stephen Caswell
December 6, 2018
Page 2
At the Upper Truckee Pump Station, the following deficiencies were identified: pump
safety and capacity, lack of flow metering, insufficient bypass capacity, lack of force
main redundancy, and electrical gear at the end of its useful life. The preferred
alternative is replacement of the pumps with safer, higher capacity pumps,
reconfiguration of piping to accommodate the larger pumps and flow meters,
replacement of the electrical gear, and various minor improvements.
The projects for Tahoe Keys and Upper Truckee have been identified to be funded
through the State Revolving Fund (SRF). The process through which funds are distributed
in the SRF program is changing, and instead of reviewing applications on a rolling basis,
the applications will be scored and funded on a regular timeline. For example, all
applications received by December 31, 2019, will have a funding decision by April 2020.
With the funding decision coming in April 2020, it is highly unlikely that construction on
any project could start until the following year (2021 in this example). Therefore, the
District would like to submit our applications for funding in 2019 for construction starting
in May 2021.
The District requested design proposals from Carollo for the next phase. Staff negotiated
with Carollo to come to an agreement on the scope and budget. The costs for the
designs as a percentage of estimated construction costs are the lowest in recent history
for similar sized projects, so staff is confident that the costs are fair to the District. The
current Fiscal Year 18/19 budget contains more than sufficient funds to support the
design effort.
District staff is requesting that the Board (1) authorize Task Order No. 14 to Carollo
Engineers, Inc., in the amount of $267,700, for design services for the Tahoe Keys Pump
Station Replacement Project; and (2) authorize Task Order No. 15 to Carollo Engineers,
Inc., in the amount of $221,800, for design services for the Upper Truckee Pump Station
Rehabilitation Project.
SCHEDULE: Designs complete by September 2019
COSTS: $489,500
ACCOUNT NO: 1030-8828/BIG5PS
BUDGETED AMOUNT AVAILABLE: 790,897
ATTACHMENTS: Scopes of work
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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TASK ORDER NO. _
SOUTH TAHOE PUBLIC UTILITY DISTRICT
(STPUD)
AND
CAROLLO ENGINEERS, INC.
(CONSULTANT)
This Task Order is issued by the STPUD and accepted by CONSULTANT pursuant to the mutual promises,
covenants and conditions contained in the Agreement between the above named parties dated the ___th
day of ______________, 201__, in connection with:
Tahoe Keys Pump Station Replacement Project
(Project)
PURPOSE
During September 2017, CONSULTANT performed condition assessments for STPUD’s “Big 5” pump
stations. Results of the condition assessment and subsequent analysis for Tahoe Keys Pump Station
indicate the following improvements are required:
1. NEW LIFT STATION – Replace existing pump lift station wet well and dry pit with new 12-foot
diameter by 25 feet +/- deep wet well and three (3) submersible pumps
2. NEW INFLUENT MANHOLE – Install one (1) new 60-inch diameter by 20 feet +/- deep polymer
concrete manholes
3. NEW CAST-IN-PLACE VAULT – New vault for isolation valves, check valves, combination
air/vacuum release valve, and flow meter
4. FLOW METER – New magnetic flow meter
5. YARD PIPING – New underground piping including gravity sewer, manholes, buried valves, force
main, drain piping, bypass, and connections to the existing sewer and force main
6. ELECTRICAL – New power and control equipment sized for the needs of the new pumps
7. SEISMIC RETROFIT – Structural retrofit or replacement of the existing structure housing the
electrical room
The purpose of this Task Order is to add Predesign, Final Design, Bidding Services, and Engineering
Services During Construction to the Project to implement the improvements listed above.
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ENGINEER'S SERVICES
TASK 1 - PROJECT MANAGEMENT
Project administration, project status updates, preparation of progress reports, management of
SUBCONSULTANT's, management of staffing needs, and the preparation of contracts are included in this
Task.
Task 1.01 - Project Administration. CONSULTANT will administer the project and its SUBCONSULTANT's
to maintain project schedule and budget. Project progress and budget status will be included in monthly
progress reports that will be attached to billing invoices. Additionally, the monthly progress report will
include a list of work completed for the time period, anticipated future work and an updated decision
log as appropriate. Also included in this task are the management of staffing needs and preparation of
contracts.
Task 1.02 - Conduct Project Status Updates. Project status updates will be performed on a bi-weekly
basis by conference call.
Task 1 Assumptions:
· Bi-weekly conference calls for status update.
· Project completion, including closeout by December 2020.
· Assumed design duration is 7 months.
Task 1 Deliverables:
· Monthly status reports.
TASK 2 - PREDESIGN
Task 2.01 – Confirm Design Flows and Finalize Project Elements
Updated design flows for the Big 5 Pump Stations, including Tahoe Keys Pump Station, were not
available at the time the Big 5 Pump Station Alternatives Evaluation was completed. This task includes
evaluation by CONSULTANT’s flow modeling team to determine an upper limit for the Tahoe Keys design
flow. With this information, pump and wet well sizing can be confirmed to establish a preliminary site
layout and to determine if any property acquisition is necessary to fit the required project elements
onto the site.
Also included in this task is a constructability and sequencing evaluation to confirm the required project
components are included to construct the new pump station while minimizing impacts to cost and the
operation of the existing pump station. Confirmation of existing utility locations will also be
accomplished under this task.
Appendix B of Alternatives Evaluation included a Preliminary Environmental Analysis for the
recommended Big 5 Pump Stations projects. Preliminary CEQA Environmental Checklists were prepared
but specific project descriptions and plans were not prepared. STPUD will lead the CEQA permitting
process and CONSULTANT will provide support services that include development of the Project
Description and figures.
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Task 2.02 - Prepare Basis of Design Report (DRAFT)
A Basis of Design Report (BODR) will be prepared to summarize the results of Task 2.01 – Confirm Design
Flows and Finalize Project Elements.
Task 2.03 - Basis of Design Workshop
A workshop to review the Basis of Design Report (DRAFT) will be chaired by CONSULTANT. The results of
Task 2.01 – Confirm Design Flows and Finalize Project Elements will be presented and select responses
to STPUD comments reviewed. The ultimate goal of this meeting is to receive buyoff of the project
components to include in final design.
Task 2.04 - Prepare Basis of Design Report (FINAL)
STPUD comments to the Basis of Design Report (DRAFT) and input from the Basis of Design Workshop
will be incorporated to prepare the Basis of Design Report (FINAL). Responses to comments will be
prepared and submitted for acceptance.
Task 2 Assumptions:
· Project components to be included in final design will be finalized during the Basis of Design
Workshop. Any changes in the items to be designed after this workshop will be considered
additional scope and may result in budget increases.
· CONSULTANT will prepare the agenda and meeting minutes for the Basis of Design Workshop.
· Comments to technical memoranda and the Basis of Design Report (DRAFT) will be tabulated
when transmitted to CONSULTANT.
· Each deliverable will be internally reviewed prior to submitting to STPUD.
· STPUD will furnish a site specific geotechnical report for use in the predesign and final design
tasks.
· STPUD will furnish an updated topographic survey.
Task 2 Deliverables:
· Five (5) hard copies and one electronic pdf file of the Basis of Design Report (DRAFT) will be
submitted.
· Five (5) hard copies and one electronic pdf file of the Basis of Design Report (FINAL) will be
submitted.
· Meeting minutes
TASK 3 – FINAL DESIGN
Task 3.01 - Workshops. Under this task, CONSULTANT will conduct two (2) workshops during the course
of the final design phase of the project. These workshops will be conducted at the following milestones:
· 50% Design Review Workshop.
· 90% Design Review Workshop.
Task 3.02 - Develop 50% Plans, Specifications and Estimate (PS&E) Submittal Package. Development of
a 50% PS&E document submittal package will be completed under this task. This task includes the
development of an estimate of probable construction costs (AACE Class 3). Five (5) copies of the plans,
specifications, and estimate will be provided to STPUD for review. A submittal review workshop to
18
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discuss comments on the 50% PS&E submittal package will be conducted at the end of the STPUD
review period.
A hazardous materials survey will be performed to identify asbestos containing materials (ACM), lead
containing coating materials (LCCM), and polychlorinated biphenyls (PCBs). A technical memorandum
will be performed to summarize the results of the hazardous materials survey and will be included as an
appendix to the final specifications.
Task 3.03 - Develop 90% PS&E Submittal Package. Development of a 90% PS&E document submittal
package will be completed under this task. This task includes the development of an estimate of
probable construction costs (AACE Class 2). Additionally, a 50% Design Review Comment log will be
completed to log all of STPUD staff comments and responses from the CONSULTANT. Five (5) copies of
the plans, specifications, and estimate will be provided to STPUD for review. A submittal review
workshop to discuss comments on the 90% PS&E submittal package will be conducted at the end of the
STPUD review period.
Task 3.04 - Develop Bid Documents. Development of a Bid Document submittal package will be
completed under this task. This task includes the development of an estimate of probable construction
costs (AACE Class 2). Additionally, a 90% Design Review Comment log will be completed to log all of
STPUD staff comments and responses from the CONSULTANT. Five (5) copies of the plans, specifications,
and estimate will be provided to STPUD for review.
Task 3 Assumptions:
· The design scope and associated fee estimate are based on the project elements identified
under the PURPOSE section of this scope of work. Should the project elements be modified
during the predesign tasks, then a modified scope of work and fee estimate will be prepared and
submitted to STPUD for review and approval prior to proceeding.
· Each deliverable will be internally reviewed prior to submitting to STPUD.
· A surge analysis is not included in the Engineering Services.
Task 3 Deliverables:
· 50% PS&E Submittal. (Five (5) hard copies and one (1) PDF electronic file)
· 90% PS&E Submittal. (Five (5) hard copies and one (1) PDF electronic file)
· 50% Comment Log with responses.
· Bid Document PS&E Submittal. (Five (5) hard copies and one (1) PDF electronic file)
· 90% Comment Log with responses.
19
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TIME OF PERFORMANCE
CONSULTANT will perform the above-described tasks during a twelve (12) month time period from
Notice-to-Proceed, unless otherwise directed by STPUD.
PAYMENT
Payment to CONSULTANT for services performed under this Scope of Services is detailed in the
ESTIMATED ENGINEERING HOURS AND COSTS and shall not exceed the amount of $267,700, unless the
scope of work is changed and an increase is authorized by STPUD.
EFFECTIVE DATE
This Task Order No. __ is effective as of the _____ day of ____________________, 201__.
20
ESTIMATED ENGINEERING HOURS AND COSTSSouth Tahoe Public Utility DistrictEngineering Services for Tahoe Keys Pump Station Replacement DesignZappone ParkerHook Burnitt Zhang Quiroz BahnemanOrgill/HumphriesPrincipal- Project Staff Struct EI&CPECE FACSTravelAdvisorin-ChargeManagerEngineerProfEngrEngrSurgeTech(Hazardous$/miQA/QCMaterials2019 Fee Schedule (Estimated) $283$306$222 $222 $181 $283 $262$222$191 $137 $120 Hours Budget$12.00 Survey)5.0%$0.545 Column 123456789101112131415161718192021TASK 1 - PROJECT MANAGEMENT1.01Project Administration0 4 50 16000000878 $16,836 $936$0$0$0$250 $0$1,186$18,0221.02Conduct Project Status Updates0 6 16 16000000442$9,420 $504$0$0$0$0 $0$504$9,924Task 1 Total Hours 010663200000012120Task 1 Total Budget $0$3,060$14,652$7,104$0$0$0$0$0$0$1,440$26,256$1,440$0$0$0$250$0$1,690$27,946TASK 2 - PREDESIGN2.01Confirm Design Flows and Finalize Project Elements 0 2 210 240080040122 $25,928 $1,464$0$0$0$0 $0$1,464$27,3922.02 Prepare Basis of Design Report - Draft222616004001042$7,938 $504$0$0$0$150 $402$1,056$8,9942.030 6 10 6600000028$6,474 $336$0$0$0$250$374$960$7,4342.04 Prepare Basis of Design Report - Final1126804204432$6,333 $384$0$0$0$181 $0$565$6,898Task 2 Total Hours 31116285404860814224Task 2 Total Budget $849$3,366$3,552$6,216$9,774$0$1,048$19,092$0$1,096$1,680$46,673$2,688$0$0$0$581$776$4,045$50,718TASK 3 - FINAL DESIGN3.01 Workshops2 2 3 51114077345$8,932 $540$0$0$0$400$606$1,546$10,4783.02 Develop 50% Design Documents19192241 917300575720 363 $72,585 $4,356$4,000$4,000 $200 $250$0$8,806$81,3913.03 Develop 90% Design Documents19192241 917300575720 363 $72,585 $4,356$0$0$0$250$0$4,606$77,1913.04 Develop Bid Documents5 5 6 10 23 2 701414692 $18,372 $1,104$0$0$0$500$0$1,604$19,976Task 3 Total Hours 454553972161771013513549863Task 3 Total Budget $12,735$13,770$11,766$21,534$39,096$4,811$18,602$0$25,785$0$5,880$172,474$10,356$4,000$4,000$200$1,400$606$16,562$189,036Tasks 1-3 Total Hours4866135157270177586135143751207Tasks 1-3 Total Budget$13,584$17,146$15,384$27,782$48,870$4,811$19,650$19,092$25,785$1,096$7,572$245,403$14,484$4,000$4,000$200$2,231$1,382$22,297$267,700Senior CADSub-consultant MarkupMisc. Costs and PrintingCOST SUMMARYClerical SupportSubtotalsTotal ODCs Total CostSubtotalsGraphics / CAD TechOTHER DIRECT COSTSTASKTechnical ProjectModeling &Basis of Design Workshopc:\pw_working\projectwise\rhook\d0649350\STPUD Tahoe Keys Design Fee Estimate.xlsxBudget21
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TASK ORDER NO. _
SOUTH TAHOE PUBLIC UTILITY DISTRICT
(STPUD)
AND
CAROLLO ENGINEERS, INC.
(CONSULTANT)
This Task Order is issued by the STPUD and accepted by CONSULTANT pursuant to the mutual promises,
covenants and conditions contained in the Agreement between the above named parties dated the ___th
day of ______________, 201__, in connection with:
Upper Truckee Pump Station Replacement Project
(Project)
PURPOSE
During September 2017, CONSULTANT performed condition assessments for STPUD’s “Big 5” pump
stations. Results of the condition assessment and subsequent analysis for Upper Truckee Pump Station
indicate the following improvements are required:
1. PUMP REPLACEMENT – Replace existing pumps with dry pit submersible style pumps and
modify the pump pedestal and piping as necessary to accommodate the new pumps
2. PUMP STATION PIPING AND VALVES – Replace suction gate valve, discharge check valve and
discharge isolation valve on each pump, install drain piping and isolation valve to allow force
main to drain into the wet well, and pressure gauge on each pump’s discharge spool
3. PUMP LIFTING – Install I-beam in the motor room over pumps’ centerline with trolley and hoist.
Additional improvements to the existing motor room and pump station roof are required.
4. HIGH-HIGH LEVEL REDUNDANCY – Add a high-high alarm float
5. FLOW METERING – New magnetic flow meters on each pump discharge line, three (3) total
6. WET WELL LADDER – Remove ladder
7. LIGHTING – Improve lighting in dry pit and motor room
8. SEISMIC RETROFIT – Structural retrofit of the existing structure housing the electrical room
9. INFLUENT GATE – Replace the influent slide gate
The purpose of this Task Order is to add Predesign, Final Design, Bidding Services, and Engineering
Services During Construction to the Project to implement the improvements listed above.
22
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ENGINEER'S SERVICES
TASK 1 - PROJECT MANAGEMENT
Project administration, project status updates, preparation of progress reports, management of
SUBCONSULTANT's, management of staffing needs, and the preparation of contracts are included in this
Task.
Task 1.01 - Project Administration. CONSULTANT will administer the project and its SUBCONSULTANT's
to maintain project schedule and budget. Project progress and budget status will be included in monthly
progress reports that will be attached to billing invoices. Additionally, the monthly progress report will
include a list of work completed for the time period, anticipated future work and an updated decision
log as appropriate. Also included in this task are the management of staffing needs and preparation of
contracts.
Task 1.02 - Conduct Project Status Updates. Project status updates will be performed on a bi-weekly
basis by conference call.
Task 1 Assumptions:
· Bi-weekly conference calls for status update.
· Project completion, including closeout by July 2020.
· Assumed design duration is 7 months.
Task 1 Deliverables:
· Monthly status reports.
TASK 2 - PREDESIGN
Task 2.01 – Confirm Design Flows and Finalize Project Elements
Updated design flows for the Big 5 Pump Stations, including Upper Truckee Pump Station, were not
available at the time the Big 5 Pump Station Alternatives Evaluation was completed. This task includes
evaluation by CONSULTANT’s flow modeling team to determine an upper limit for the Upper Truckee
design flow. With this information, pump sizing can be confirmed to establish a preliminary site layout
and to determine if any property acquisition is necessary to fit the required project elements onto the
site.
Also included in this task is a constructability and sequencing evaluation to confirm the required project
components are included to construct the new improvements while minimizing impacts to cost and the
operation of the existing pump station.
Appendix B of Alternatives Evaluation included a Preliminary Environmental Analysis for the
recommended Big 5 Pump Stations projects. Preliminary CEQA Environmental Checklists were prepared
but specific project descriptions and plans were not prepared. These are required to perform detailed
environmental analysis to comply with CEQA regulations. STPUD will lead the CEQA permitting process
and CONSULTANT will provide support services that include development of the Project Description and
figures.
23
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Task 2.02 - Prepare Basis of Design Report (DRAFT)
A Basis of Design Report (BODR) will be prepared to summarize the results of Task 2.01 – Confirm Design
Flows and Finalize Project Elements.
Task 2.03 - Basis of Design Workshop
A workshop to review the Basis of Design Report (DRAFT) will be chaired by CONSULTANT. The results of
Task 2.01 – Confirm Design Flows and Finalize Project Elements will be presented and select responses
to STPUD comments reviewed. The ultimate goal of this meeting is to receive buyoff of the project
components to include in final design.
Task 2.04 - Prepare Basis of Design Report (FINAL)
STPUD comments to the Basis of Design Report (DRAFT) and input from the Basis of Design Workshop
will be incorporated to prepare the Basis of Design Report (FINAL). Responses to comments will be
prepared and submitted for acceptance.
Task 2 Assumptions:
· Project components to be included in final design will be finalized during the Basis of Design
Workshop. Any changes in the items to be designed after this workshop will be considered
additional scope and may result in budget increases.
· CONSULTANT will prepare the agenda and meeting minutes for the Basis of Design Workshop.
· Comments to technical memoranda and the Basis of Design Report (DRAFT) will be tabulated
when transmitted to CONSULTANT.
· Each deliverable will be internally reviewed prior to submitting to STPUD.
· A geotechnical investigation and site specific geotechnical report will not be developed for the
Upper Truckee Pump Station.
· STPUD will furnish an updated topographic survey.
Task 2 Deliverables:
· Five (5) hard copies and one electronic pdf file of the Basis of Design Report (DRAFT) will be
submitted.
· Five (5) hard copies and one electronic pdf file of the Basis of Design Report (FINAL) will be
submitted.
· Meeting minutes
TASK 3 – FINAL DESIGN
Task 3.01 - Workshops. Under this task, CONSULTANT will conduct two (2) workshops during the course
of the final design phase of the project. These workshops will be conducted at the following milestones:
· 50% Design Review Workshop.
· 90% Design Review Workshop.
Task 3.02 - Develop 50% Plans, Specifications and Estimate (PS&E) Submittal Package. Development of
a 50% PS&E document submittal package will be completed under this task. This task includes the
development of an estimate of probable construction costs (AACE Class 3). Five (5) copies of the plans,
specifications, and estimate will be provided to STPUD for review. A submittal review workshop to
24
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discuss comments on the 50% PS&E submittal package will be conducted at the end of the STPUD
review period.
A hazardous materials survey will be performed to identify asbestos containing materials (ACM), lead
containing coating materials (LCCM), and polychlorinated biphenyls (PCBs). A technical memorandum
will be performed to summarize the results of the hazardous materials survey and will be included as an
appendix to the final specifications.
Task 3.03 - Develop 90% PS&E Submittal Package. Development of a 90% PS&E document submittal
package will be completed under this task. This task includes the development of an estimate of
probable construction costs (AACE Class 2). Additionally, a 50% Design Review Comment log will be
completed to log all of STPUD staff comments and responses from the CONSULTANT. Five (5) copies of
the plans, specifications, and estimate will be provided to STPUD for review. A submittal review
workshop to discuss comments on the 90% PS&E submittal package will be conducted at the end of the
STPUD review period.
Task 3.04 - Develop Bid Documents. Development of a Bid Document submittal package will be
completed under this task. This task includes the development of an estimate of probable construction
costs (AACE Class 2). Additionally, a 90% Design Review Comment log will be completed to log all of
STPUD staff comments and responses from the CONSULTANT. Five (5) copies of the plans, specifications,
and estimate will be provided to STPUD for review.
Task 3 Assumptions:
· The design scope and associated fee estimate are based on the project elements identified
under the PURPOSE section of this scope of work. Should the project elements be modified
during the predesign tasks, then a modified scope of work and fee estimate will be prepared and
submitted to STPUD for review and approval prior to proceeding.
· Each deliverable will be internally reviewed prior to submitting to STPUD.
· A surge analysis is not included in the Engineering Services.
Task 3 Deliverables:
· 50% PS&E Submittal. (Five (5) hard copies and one (1) PDF electronic file)
· 90% PS&E Submittal. (Five (5) hard copies and one (1) PDF electronic file)
· 50% Comment Log with responses.
· Bid Document PS&E Submittal. (Five (5) hard copies and one (1) PDF electronic file)
· 90% Comment Log with responses.
25
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TIME OF PERFORMANCE
CONSULTANT will perform the above-described tasks during a twelve (12) month time period from
Notice-to-Proceed, unless otherwise directed by STPUD.
PAYMENT
Payment to CONSULTANT for services performed under this Scope of Services is detailed in the
ESTIMATED ENGINEERING HOURS AND COSTS and shall not exceed the amount of $221,800, unless the
scope of work is changed and an increase is authorized by STPUD.
EFFECTIVE DATE
This Task Order No. __ is effective as of the _____ day of ____________________, 201__.
26
ESTIMATED ENGINEERING HOURS AND COSTSSouth Tahoe Public Utility DistrictEngineering Services for Upper Truckee Pump Station Replacement DesignZappone ParkerHook Burnitt Zhang Quiroz BahnemanOrgill/HumphriesPrincipal- Project Staff Struct EI&CPECE FACSTravelAdvisorin-ChargeManagerEngineerProfEngrEngrSurgeTech(Hazardous $/miQA/QC2019 Fee Schedule $283$306$222 $222 $181 $283 $262 $222$191 $137 $120 Hours Budget$12.005.0%$0.545 Column 123456789101112131415161718192021TASK 1 - PROJECT MANAGEMENT1.01Project Administration0 4 35 16000000257 $12,786 $684$0$0$0$238 $0$922$13,7081.02Conduct Project Status Updates0 6 16 16000000442$9,420 $504$0$0$0$0 $0$504$9,924Task 1 Total Hours 0105132000000699Task 1 Total Budget $0$3,060$11,322$7,104$0$0$0$0$0$0$720$22,206$1,188$0$0$0$238$0$1,426$23,632TASK 2 - PREDESIGN2.01Confirm Design Flows and Finalize Project Elements 0 2 21024004004082 $17,048 $984$0$0$0$0 $0$984$18,0322.02 Prepare Basis of Design Report - Draft222616004001042$7,938 $504$0$0$0$100 $402$1,006$8,9442.030 6 10 6600000028$6,474 $336$0$0$0$250$374$960$7,4342.04 Prepare Basis of Design Report - Final1126804204432$6,333 $384$0$0$0$100 $0$484$6,817Task 2 Total Hours 31116285404460814184Task 2 Total Budget $849$3,366$3,552$6,216$9,774$0$1,048$10,212$0$1,096$1,680$37,793$2,208$0$0$0$450$776$3,434$41,227TASK 3 - FINAL DESIGN3.01 Workshops2 2 2 3535066236$7,560 $432$0$0$0$280$606$1,318$8,8783.02 Develop 50% Design Documents1612172739 21430494917 290 $60,348 $3,480$4,000$4,000$200$250$0$7,930$68,2783.03 Develop 90% Design Documents1612172439 21430494917 287 $59,682 $3,444$0$0$0$250$0$3,694$63,3763.04 Develop Bid Documents4 3 4 61051101212673 $15,033 $876$0$0$0$500$0$1,376$16,409Task 3 Total Hours 382940609350102011611642686Task 3 Total Budget $10,754$8,874$8,880$13,320$16,833$14,150$26,724$0$22,156$0$5,040$142,623$8,232$4,000$4,000$200$1,280$606$14,318$156,941Tasks 1-3 Total Hours4150107120147501064611612462969Tasks 1-3 Total Budget$11,603$12,250$12,483$19,568$26,607$14,150$27,772$10,212$22,156$1,096$6,726$202,622$11,628$4,000$4,000$200$1,968$1,382$19,178$221,800Senior CADSub-consultant MarkupMisc. Costs and PrintingCOST SUMMARYClerical SupportSubtotalsTotal ODCs Total CostSubtotalsGraphics / CAD TechOTHER DIRECT COSTSTASKTechnical ProjectModeling &Basis of Design Workshopc:\pw_working\projectwise\rhook\d0649350\STPUD Upper Truckee Design Fee Estimate.xlsxBudget27
Project Cost Tracking: Big 5 Pump Station Improvements Date:11/29/2018
Planning, Design, Permitting:
Date Description Planning/Design Comments:
7/20/2017 Condition Assessment and Alternatives Evalu 399,898 Carollo Engineers TO #9
5/4/2017 Pre-design contract amendment for seismic 39,791 Carollo Engineers TO #9B
10/5/2018 Cultural Resources Survey for TK and UT 3,826 Susan Lindstrom
10/4/2018 Site survey 1,500 Turner & Associates
10/18/2018 Geotechnical Study for TK 29,935 CME TO #17
10/3/2018 Environmental Study and Document for TK a 22,000 Sierra Ecotone Solutions
12/6/2018 Design contract for TKPS 267,000 Carollo Engineers TO #14
12/6/2018 Design contract for UTPS 221,800 Carollo Engineers TO #15
11/30/2018 Sub-Total - Planning, Design, Permitting 985,750 100%of Project Total
Construction and Construction Services:
Date Description Planning/Design Comments:
11/30/2018 Sub-Total - Construction 0 0%of Project Total
11/30/2018 Project Total to Date 985,750
28
Richard Solbrig
December 6, 2018
Page 2
BOARD AGENDA ITEM 8b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: Public Affairs/Conservation Manager Position
REQUESTED BOARD ACTION: Authorize staff to begin recruitment process to fill the
position of Public Affairs/Conservation Manager.
DISCUSSION: As discussed at the Finance Committee and the Board Meeting on
November 15, District staff would like to refill this position. The District has been without
this position for five and a half years since Dennis Cocking retired, with the General
Manager, Assistant General Manager, and the Chief Financial Officer sharing the public
outreach and legislative affairs duties. With the PCE Contamination at the South Y issue
escalating, and the CIP planning effort, culminating in a Proposition 218 process
unfolding, the need for additional public outreach effort is crucial.
The proposal is to reorganize the staffing such that the Water Conservation Coordinator
position is replaced with a Public Affairs/Conservation Manager position. The
management of the Water Conservation Program would still be done by the Public
Affairs/Conservation Manager position, with the continued use of seasonal employees
as has been done for many years. The Public Affairs/Conservation Manager would also
be in a supportive role for the legislative affairs efforts, which would still reside with other
senior managers as has been done in recent years.
The total cost increase, utilizing data from our current salary survey, is estimated at
$48,000 for salary and benefits.
Staff requests authorization to move forward immediately to advertise to fill the position
of Public Affairs/Conservation Manager.
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
29
Richard Solbrig
December 6, 2018
Page 2
SCHEDULE: Upon approval
COSTS: $48,000
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: Unbudgeted in current year. Will include in future
budgets.
ATTACHMENTS: Cost estimating table
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
30
31
BOARD AGENDA ITEM 8c
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: Resolution No. 3098-18 in Appreciation of Director Wallace
REQUESTED BOARD ACTION: Adopt Resolution No. 3098-18 in Appreciation of Director
Wallace.
DISCUSSION: Resolution No. 3098-18 is in appreciation of Director Wallace for his 20
years of service and dedication to the South Tahoe Public Utility Board of Directors.
SCHEDULE: December 6, 2018
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
32
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RESOLUTION NO. 3098-18
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT HONORING
DIRECTOR DUANE WALLACE FOR 4 YEARS OF SERVICE
WHEREAS, DUANE WALLACE assumed office in 2014 and has served a combined
total of 20 years on the South Tahoe Public Utility District Board of Directors; and
WHEREAS, during his recent tenure, DIRECTOR WALLACE served on the Finance
Committee for 4 years, guiding the preparation of the District’s budget during each one
of his years on the Board;
WHEREAS, DIRECTOR WALLACE, dedicated many hours to understand the
District’s Ordinances, issues facing the District, as well as issues facing the community
that involved the District and thoughtfully prepared for his role as Board Member;
WHEREAS, DIRECTOR WALLACE, demonstrated superior leadership skills in
contributing to many Board discussions regarding District business and how the District
could have a positive influence on the community financially as well as
environmentally;
WHEREAS, DIRECTOR WALLACE lead by example by listening to the public, asked
questions and could be counted upon to attend both required meetings and
community meetings on issues such as workforce housing;
WHEREASE, DIRECTOR WALLACE helped strike a balance between rate increases
to fund District CIP projects and affordability of District services for its customers;
WHEREAS, DIRECTOR WALLACE served as the District’s representative on the El
Dorado County Water Agency;
NOW, THEREFORE BE IT RESOLVED, that the South Tahoe Public Utility District does
hereby express deep appreciation to DIRECTOR WALLACE for his many hours of public
service to the people of South Lake Tahoe, California.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3098-18 was duly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regularly scheduled meeting held on the 6th day of
December, 2018, by the following vote:
AYES:
NOES:
ABSENT:
Randy Vogelgesang, Board President
South Tahoe Public Utility District
ATTEST:
Melonie Guttry, Clerk of the Board
33
PAYMENT OF CLAIMS
Payroll 11/20/18 475,499.77
Total Payroll 475,499.77
ADP & Insight eTools 4,337.62
AFLAC/WageWorks claims and fees 2,022.57
BBVA Compass Bank 0.00
BHFS legal services 0.00
Cal Bank & Trust fiscal agent fees 0.00
California SWRCB SRF loan payments 0.00
CDS - health care payments 8,038.89
Total Vendor EFT 14,399.08
Accounts Payable Checks-Sewer Fund 757,566.63
Accounts Payable Checks-Water Fund 408,311.00
Total Accounts Payable Checks 1,165,877.63
Grand Total 1,655,776.48
Payroll EFTs & Checks 11/20/18 mmddyy
EFT CA Employment Taxes & W/H 19,885.08 0.00
EFT Federal Employment Taxes & W/H 96,598.09 0.00
EFT CalPERS Contributions 68,701.50 0.00
EFT Empower Retirement-Deferred Comp 20,399.30 0.00
EFT Stationary Engineers Union Dues 2,621.85 0.00
EFT CDHP Health Savings (HSA)3,280.71 0.00
EFT Retirement Health Savings 0.00 0.00
EFT United Way Contributions 111.00 0.00
EFT Employee Direct Deposits 260,273.92 0.00
CHK Employee Garnishments 1,104.45 0.00
CHK Employee Paychecks 2,523.87 0.00
Total 475,499.77 0.00
FOR APPROVAL
December 6, 2018
34
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48379 - A-L SIERRA WELDING PRODUCTS
55648 Laboratory Supplies Paid by Check #100241 10/31/2018 12/06/2018 11/30/2018 12/06/2018 71.50
Vendor 48379 - A-L SIERRA WELDING PRODUCTS Totals Invoices 1 $71.50
Vendor 44039 - AFLAC
858627 Insurance Supplement Paid by Check #100242 11/15/2018 12/06/2018 11/30/2018 12/06/2018 973.96
Vendor 44039 - AFLAC Totals Invoices 1 $973.96
Vendor 48605 - AIRGAS USA LLC
9082708437 Shop Supplies Inventory Paid by Check #100243 11/20/2018 12/06/2018 11/30/2018 12/06/2018 431.34
Vendor 48605 - AIRGAS USA LLC Totals Invoices 1 $431.34
Vendor 43949 - ALPEN SIERRA COFFEE
200766 Office Supply Issues Paid by Check #100244 11/06/2018 12/06/2018 11/30/2018 12/06/2018 87.50
200767 Office Supply Issues Paid by Check #100244 11/06/2018 12/06/2018 11/30/2018 12/06/2018 43.75
200878 Office Supply Issues Paid by Check #100244 11/13/2018 12/06/2018 11/30/2018 12/06/2018 87.50
200879 Office Supply Issues Paid by Check #100244 11/13/2018 12/06/2018 11/30/2018 12/06/2018 43.75
201022 Office Supply Issues Paid by Check #100244 11/20/2018 12/06/2018 11/30/2018 12/06/2018 87.50
201023 Office Supply Issues Paid by Check #100244 11/20/2018 12/06/2018 11/30/2018 12/06/2018 43.75
Vendor 43949 - ALPEN SIERRA COFFEE Totals Invoices 6 $393.75
Vendor 10954 - ALPINE METALS
39234 Secondary Equipment Paid by Check #100245 11/06/2018 12/06/2018 11/30/2018 12/06/2018 175.90
Vendor 10954 - ALPINE METALS Totals Invoices 1 $175.90
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES
110618 Uniform Payable Paid by Check #100246 11/06/2018 12/06/2018 11/30/2018 12/06/2018 614.14
111318 Uniform Payable Paid by Check #100246 11/13/2018 12/06/2018 11/30/2018 12/06/2018 640.78
112018 Uniform Payable Paid by Check #100246 11/20/2018 12/06/2018 11/30/2018 12/06/2018 618.82
Vendor 48073 - AMERIPRIDE UNIFORM SERVICES Totals Invoices 3 $1,873.74
Vendor 48000 - AT&T/CALNET 3
NOVEMBER TELEPHONE Paid by Check #100247 11/20/2018 12/06/2018 11/30/2018 12/06/2018 1,106.63
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 1 $1,106.63
Vendor 11800 - BARTON HEALTHCARE SYSTEM
110918 Safety Equipment - Physicals Paid by Check #100248 11/09/2018 12/06/2018 11/30/2018 12/06/2018 1,505.88
Vendor 11800 - BARTON HEALTHCARE SYSTEM Totals Invoices 1 $1,505.88
Vendor 45009 - BENTLY AGROWDYNAMICS
158257 Biosolid Disposal Costs Paid by Check #100249 11/02/2018 12/06/2018 11/30/2018 12/06/2018 1,175.72
158502 Biosolid Disposal Costs Paid by Check #100249 11/12/2018 12/06/2018 11/30/2018 12/06/2018 1,220.38
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 2 $2,396.10
Run by Theresa Sherman on 11/29/2018 04:16:27 PM Page 1 of 15
Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
35
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48291 - BEST BEST & KRIEGER LLP
836008 Legal-Regular Paid by Check #100250 11/13/2018 12/06/2018 11/30/2018 12/06/2018 527.00
836009 Personnel Legal Paid by Check #100250 11/13/2018 12/06/2018 11/30/2018 12/06/2018 682.00
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 2 $1,209.00
Vendor 12070 - BING MATERIALS
183534 Pipe - Covers & Manholes Paid by Check #100251 10/31/2018 12/06/2018 11/30/2018 12/06/2018 177.71
183535 Pipe - Covers & Manholes Paid by Check #100251 10/31/2018 12/06/2018 11/30/2018 12/06/2018 175.73
183821 Pipe - Covers & Manholes Paid by Check #100251 11/12/2018 12/06/2018 11/30/2018 12/06/2018 180.68
183822 Pipe - Covers & Manholes Paid by Check #100251 11/12/2018 12/06/2018 11/30/2018 12/06/2018 353.74
184062 Pipe - Covers & Manholes Paid by Check #100251 11/19/2018 12/06/2018 11/30/2018 12/06/2018 903.90
184063 Pipe - Covers & Manholes Paid by Check #100251 11/19/2018 12/06/2018 11/30/2018 12/06/2018 526.12
Vendor 12070 - BING MATERIALS Totals Invoices 6 $2,317.88
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
7291 Contractual Services Paid by Check #100252 10/09/2018 12/06/2018 11/30/2018 12/06/2018 768.81
7055 Contractual Services Paid by Check #100252 10/26/2018 12/06/2018 11/30/2018 12/06/2018 518.58
7173 Contractual Services Paid by Check #100252 11/02/2018 12/06/2018 11/30/2018 12/06/2018 847.26
7174 Contractual Services Paid by Check #100252 11/02/2018 12/06/2018 11/30/2018 12/06/2018 572.76
7293 Contractual Services Paid by Check #100252 11/09/2018 12/06/2018 11/30/2018 12/06/2018 619.20
7294 Contractual Services Paid by Check #100252 11/09/2018 12/06/2018 11/30/2018 12/06/2018 104.97
7399 Contractual Services Paid by Check #100252 11/16/2018 12/06/2018 11/30/2018 12/06/2018 619.20
7400 Contractual Services Paid by Check #100252 11/16/2018 12/06/2018 11/30/2018 12/06/2018 66.88
7507 Contractual Services Paid by Check #100252 11/23/2018 12/06/2018 11/30/2018 12/06/2018 619.20
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 9 $4,736.86
Vendor 44474 - BROWN MILBERY INC
11552 Buildings Paid by Check #100253 10/15/2018 12/06/2018 11/30/2018 12/06/2018 519.40
Vendor 44474 - BROWN MILBERY INC Totals Invoices 1 $519.40
Vendor 44730 - BSK ASSOCIATES
A833118 Monitoring Paid by Check #100254 11/06/2018 12/06/2018 11/30/2018 12/06/2018 35.00
A833327 Monitoring Paid by Check #100254 11/16/2018 12/06/2018 11/30/2018 12/06/2018 35.00
Vendor 44730 - BSK ASSOCIATES Totals Invoices 2 $70.00
Vendor 12892 - CA DEPT OF TAX & FEE ADM
0002 8272 384 Regulatory Operating Permits Paid by Check #100255 11/15/2018 12/06/2018 11/30/2018 12/06/2018 355.01
0002 8291 583 Regulatory Operating Permits Paid by Check #100255 11/15/2018 12/06/2018 11/30/2018 12/06/2018 397.42
0002 8330 491 Regulatory Operating Permits Paid by Check #100255 11/15/2018 12/06/2018 11/30/2018 12/06/2018 382.82
0002 8349 485 Regulatory Operating Permits Paid by Check #100255 11/15/2018 12/06/2018 11/30/2018 12/06/2018 382.82
0002 8531 263 Regulatory Operating Permits Paid by Check #100255 11/15/2018 12/06/2018 11/30/2018 12/06/2018 397.42
0002 8611 267 Regulatory Operating Permits Paid by Check #100255 11/15/2018 12/06/2018 11/30/2018 12/06/2018 233.32
Vendor 12892 - CA DEPT OF TAX & FEE ADM Totals Invoices 6 $2,148.81
Run by Theresa Sherman on 11/29/2018 04:16:27 PM Page 2 of 15
Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
36
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48681 - CADENCE TEAM LLC
1782 Network
Equipment/Improvements
Paid by Check #100256 09/28/2018 12/06/2018 11/30/2018 12/06/2018 9,253.79
Vendor 48681 - CADENCE TEAM LLC Totals Invoices 1 $9,253.79
Vendor 48799 - CAL ELECTRO INC
18-07A Breakpoint Chamber Modification Paid by Check #100257 12/06/2018 12/06/2018 11/30/2018 12/06/2018 33,900.00
18-07AR Accrued Construction Retainage Paid by Check #100257 12/06/2018 12/06/2018 11/30/2018 12/06/2018 (3,390.00)
18-08B Replace Treatment Plant
Generator
Paid by Check #100257 12/06/2018 12/06/2018 11/30/2018 12/06/2018 309,970.00
18-08BR Accrued Construction Retainage Paid by Check #100257 12/06/2018 12/06/2018 11/30/2018 12/06/2018 (30,997.00)
Vendor 48799 - CAL ELECTRO INC Totals Invoices 4 $309,483.00
Vendor 13230 - CAROLLO ENGINEERS
0171238 Contractual Services Paid by Check #100258 10/12/2018 12/06/2018 11/30/2018 12/06/2018 3,612.83
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 1 $3,612.83
Vendor 48014 - CDS GROUP HEALTH
NOV2018 Dental Self Insurance Paid by Check #100259 11/01/2018 12/06/2018 11/30/2018 12/06/2018 660.00
Vendor 48014 - CDS GROUP HEALTH Totals Invoices 1 $660.00
Vendor 42328 - CDW-G CORP
PDB5672 Strategic Plan Implementation Paid by Check #100260 09/10/2018 12/06/2018 11/30/2018 12/06/2018 986.96
PXZ5097 Service Contracts Paid by Check #100260 11/12/2018 12/06/2018 11/30/2018 12/06/2018 4,043.72
PZG2495 Service Contracts Paid by Check #100260 11/13/2018 12/06/2018 11/30/2018 12/06/2018 3,823.04
Vendor 42328 - CDW-G CORP Totals Invoices 3 $8,853.72
Vendor 48672 - CINTAS CORP
5012382213 Safety Equipment - Physicals Paid by Check #100261 11/21/2018 12/06/2018 11/30/2018 12/06/2018 315.81
Vendor 48672 - CINTAS CORP Totals Invoices 1 $315.81
Vendor 12535 - CITY OF SOUTH LAKE TAHOE
AR180081 Pipe - Covers & Manholes Paid by Check #100262 10/02/2018 12/06/2018 11/30/2018 12/06/2018 22,365.00
Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices 1 $22,365.00
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC
7826 Replace Treatment Plant
Generator
Paid by Check #100263 11/01/2018 12/06/2018 11/30/2018 12/06/2018 500.00
7827 Replace Treatment Plant
Generator
Paid by Check #100263 11/01/2018 12/06/2018 11/30/2018 12/06/2018 672.00
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC Totals Invoices 2 $1,172.00
Run by Theresa Sherman on 11/29/2018 04:16:27 PM Page 3 of 15
Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
37
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 44779 - CPI INTERNATIONAL
20038800 Laboratory Supplies Paid by Check #100264 07/16/2018 12/06/2018 11/30/2018 12/06/2018 477.43
Vendor 44779 - CPI INTERNATIONAL Totals Invoices 1 $477.43
Vendor 48830 - JAMES CULLEN
2354308B Toilet Rebate Program Paid by Check #100265 11/27/2018 12/06/2018 11/30/2018 12/06/2018 84.00
Vendor 48830 - JAMES CULLEN Totals Invoices 1 $84.00
Vendor 44235 - CWEA SIERRA SECTION
103018 Travel - Meetings - Education Paid by Check #100266 10/30/2018 12/06/2018 11/30/2018 12/06/2018 150.00
Vendor 44235 - CWEA SIERRA SECTION Totals Invoices 1 $150.00
Vendor 43728 - DAVI LABORATORIES
16639 Monitoring Paid by Check #100267 10/31/2018 12/06/2018 11/30/2018 12/06/2018 365.00
Vendor 43728 - DAVI LABORATORIES Totals Invoices 1 $365.00
Vendor 48289 - DIY HOME CENTER
43723 Shop Supplies Paid by Check #100268 09/04/2018 12/06/2018 11/30/2018 12/06/2018 .98
44410 Shop Supplies Paid by Check #100268 10/09/2018 12/06/2018 11/30/2018 12/06/2018 23.21
44770 Shop Supplies Paid by Check #100268 10/24/2018 12/06/2018 11/30/2018 12/06/2018 6.68
44939 Small Tools Paid by Check #100268 11/01/2018 12/06/2018 11/30/2018 12/06/2018 60.03
45013 Secondary Equipment Paid by Check #100268 11/05/2018 12/06/2018 11/30/2018 12/06/2018 11.62
45029 Shop Supplies Paid by Check #100268 11/06/2018 12/06/2018 11/30/2018 12/06/2018 41.06
45054 Secondary Equipment Paid by Check #100268 11/07/2018 12/06/2018 11/30/2018 12/06/2018 14.31
45087 Shop Supplies Paid by Check #100268 11/09/2018 12/06/2018 11/30/2018 12/06/2018 90.12
45198 Primary Equipment Paid by Check #100268 11/14/2018 12/06/2018 11/30/2018 12/06/2018 18.39
45225 Buildings Paid by Check #100268 11/15/2018 12/06/2018 11/30/2018 12/06/2018 32.90
45323 Pump Stations Paid by Check #100268 11/19/2018 12/06/2018 11/30/2018 12/06/2018 21.32
Vendor 48289 - DIY HOME CENTER Totals Invoices 11 $320.62
Vendor 48305 - DOMENICHELLI & ASSOCIATES
42A DVR Irrigation Improvements Paid by Check #100269 07/23/2018 12/06/2018 11/30/2018 12/06/2018 33,496.64
42B DVR Irrigation Improvements Paid by Check #100269 07/23/2018 12/06/2018 11/30/2018 12/06/2018 10,842.18
42C DVR Irrigation Improvements Paid by Check #100269 07/23/2018 12/06/2018 11/30/2018 12/06/2018 10,700.00
Vendor 48305 - DOMENICHELLI & ASSOCIATES Totals Invoices 3 $55,038.82
Vendor 43649 - DOUGLAS DISPOSAL
OCT18A Refuse Disposal Paid by Check #100270 11/01/2018 12/06/2018 11/30/2018 12/06/2018 1,328.00
OCT18B Refuse Disposal Paid by Check #100270 11/01/2018 12/06/2018 11/30/2018 12/06/2018 25.50
Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 2 $1,353.50
Run by Theresa Sherman on 11/29/2018 04:16:27 PM Page 4 of 15
Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
38
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 18550 - EUROFINS EATON ANALYTICAL INC
I0410950 Monitoring Paid by Check #100271 09/27/2018 12/06/2018 11/30/2018 12/06/2018 1,440.00
L0422027 Monitoring Paid by Check #100271 11/09/2018 12/06/2018 11/30/2018 12/06/2018 900.00
L0423009 Monitoring Paid by Check #100271 11/15/2018 12/06/2018 11/30/2018 12/06/2018 40.00
L0424002 Monitoring Paid by Check #100271 11/21/2018 12/06/2018 11/30/2018 12/06/2018 100.00
L0424473 Monitoring Paid by Check #100271 11/27/2018 12/06/2018 11/30/2018 12/06/2018 675.00
Vendor 18550 - EUROFINS EATON ANALYTICAL INC Totals Invoices 5 $3,155.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
903765215 Laboratory Supplies Paid by Check #100272 11/01/2018 12/06/2018 11/30/2018 12/06/2018 90.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $90.00
Vendor 14890 - FEDEX
6-364-34662 Postage Expenses Paid by Check #100273 11/09/2018 12/06/2018 11/30/2018 12/06/2018 36.65
6-379-39658 Postage Expenses Paid by Check #100273 11/23/2018 12/06/2018 11/30/2018 12/06/2018 27.69
Vendor 14890 - FEDEX Totals Invoices 2 $64.34
Vendor 41263 - FERGUSON ENTERPRISES INC
6352025 Shop Supplies Paid by Check #100274 11/09/2018 12/06/2018 11/30/2018 12/06/2018 138.34
Vendor 41263 - FERGUSON ENTERPRISES INC Totals Invoices 1 $138.34
Vendor 40252 - FGL ENVIRONMENTAL
808781A Monitoring Paid by Check #100275 08/22/2018 12/06/2018 11/30/2018 12/06/2018 100.00
809396A Monitoring Paid by Check #100275 08/22/2018 12/06/2018 11/30/2018 12/06/2018 245.00
809511A Monitoring Paid by Check #100275 08/22/2018 12/06/2018 11/30/2018 12/06/2018 600.00
811119A Monitoring Paid by Check #100275 09/26/2018 12/06/2018 11/30/2018 12/06/2018 400.00
813457A Monitoring Paid by Check #100275 11/04/2018 12/06/2018 11/30/2018 12/06/2018 75.00
Vendor 40252 - FGL ENVIRONMENTAL Totals Invoices 5 $1,420.00
Vendor 48978 - Fluid Components International LLC
1122180 Air Flow Meter, Aeration Basin Paid by Check #100276 11/05/2018 12/06/2018 11/30/2018 12/06/2018 17,650.50
Vendor 48978 - Fluid Components International LLC Totals Invoices 1 $17,650.50
Vendor 48402 - FLYERS ENERGY LLC
18-794144 Shop Supplies Paid by Check #100277 11/01/2018 12/06/2018 11/30/2018 12/06/2018 207.02
18-795591 Diesel Fuel Inventory Paid by Check #100277 11/05/2018 12/06/2018 11/30/2018 12/06/2018 7,324.52
18-803766 Gasoline Fuel Inventory Paid by Check #100277 11/19/2018 12/06/2018 11/30/2018 12/06/2018 5,416.35
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 3 $12,947.89
Vendor 49044 - G D SHOENBERGER INC
112118 Contractual Services Paid by Check #100278 11/21/2018 12/06/2018 11/30/2018 12/06/2018 400.00
Vendor 49044 - G D SHOENBERGER INC Totals Invoices 1 $400.00
Run by Theresa Sherman on 11/29/2018 04:16:27 PM Page 5 of 15
Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
39
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC
CO201808-12 Paving - Christmas Valley Tank Paid by Check #100279 10/02/2018 12/06/2018 11/30/2018 12/06/2018 1,000.00
CO201808-15 Paving - Christmas Valley Tank Paid by Check #100279 10/09/2018 12/06/2018 11/30/2018 12/06/2018 92,524.00
201810-05 Pipe - Covers & Manholes Paid by Check #100279 11/06/2018 12/06/2018 11/30/2018 12/06/2018 18,285.50
201810-04 Pipe - Covers & Manholes Paid by Check #100279 11/07/2018 12/06/2018 11/30/2018 12/06/2018 44,193.63
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC Totals Invoices 4 $156,003.13
Vendor 49029 - Geo Scientific Ltd
6648 Watershed Monitoring
Instrumentation
Paid by Check #100280 12/11/2018 12/06/2018 11/30/2018 12/06/2018 2,175.00
Vendor 49029 - Geo Scientific Ltd Totals Invoices 1 $2,175.00
Vendor 18750 - GFOA
0111001 Dues - Memberships -
Certification
Paid by Check #100281 10/30/2018 12/06/2018 11/30/2018 12/06/2018 160.00
Vendor 18750 - GFOA Totals Invoices 1 $160.00
Vendor 43111 - GFS CHEMICALS INC
CINV-022842 Laboratory Supplies Paid by Check #100282 11/19/2018 12/06/2018 11/30/2018 12/06/2018 295.40
Vendor 43111 - GFS CHEMICALS INC Totals Invoices 1 $295.40
Vendor 49043 - GLADWELL GOVERNMENTAL SERVICES, INC
4000 Contractual Services Paid by Check #100283 11/17/2018 12/06/2018 11/30/2018 12/06/2018 3,822.68
Vendor 49043 - GLADWELL GOVERNMENTAL SERVICES, INC Totals Invoices 1 $3,822.68
Vendor 49037 - GLENBROOK WATER COOPERATIVE
4GLEN17DG Suspense Paid by Check #100284 11/15/2018 12/06/2018 11/30/2018 12/06/2018 20,886.00
Vendor 49037 - GLENBROOK WATER COOPERATIVE Totals Invoices 1 $20,886.00
Vendor 49040 - MICHELLE GLICKERT
026142007A Toilet Rebate Program Paid by Check #100285 11/27/2018 12/06/2018 11/30/2018 12/06/2018 100.00
026142007B Clothes Washer Rebate Program Paid by Check #100285 11/27/2018 12/06/2018 11/30/2018 12/06/2018 200.00
Vendor 49040 - MICHELLE GLICKERT Totals Invoices 2 $300.00
Vendor 15600 - GRAINGER
9956113840 Secondary Equipment Paid by Check #100286 11/05/2018 12/06/2018 11/30/2018 12/06/2018 93.48
9010207505 Buildings Paid by Check #100286 11/19/2018 12/06/2018 11/30/2018 12/06/2018 86.89
Vendor 15600 - GRAINGER Totals Invoices 2 $180.37
Vendor 43403 - GRANITE CONSTRUCTION CO
1501413 Pipe - Covers & Manholes Paid by Check #100287 11/08/2018 12/06/2018 11/30/2018 12/06/2018 3,029.99
Vendor 43403 - GRANITE CONSTRUCTION CO Totals Invoices 1 $3,029.99
Run by Theresa Sherman on 11/29/2018 04:16:27 PM Page 6 of 15
Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
40
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49034 - H & M GOPHER CONTROL
3756 PERC Trailer (Pressurized Exhaust
Rodent Control)
Paid by Check #100288 11/20/2018 12/06/2018 11/30/2018 12/06/2018 9,909.23
Vendor 49034 - H & M GOPHER CONTROL Totals Invoices 1 $9,909.23
Vendor 15800 - HACH CO
11230131 Laboratory Supplies Paid by Check #100289 11/20/2018 12/06/2018 11/30/2018 12/06/2018 230.47
Vendor 15800 - HACH CO Totals Invoices 1 $230.47
Vendor 48332 - HDR ENGINEERING INC
1200124766 Contractual Services Paid by Check #100290 06/06/2018 12/06/2018 11/30/2018 12/06/2018 757.05
1200154122 Advisory Paid by Check #100290 11/06/2018 12/06/2018 11/30/2018 12/06/2018 5,360.00
Vendor 48332 - HDR ENGINEERING INC Totals Invoices 2 $6,117.05
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
99455 Service Contracts Paid by Check #100291 11/01/2018 12/06/2018 11/30/2018 12/06/2018 742.91
99593 Service Contracts Paid by Check #100291 11/06/2018 12/06/2018 11/30/2018 12/06/2018 830.49
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 2 $1,573.40
Vendor 48382 - DR DEAN HINITZ
42818 Contractual Services Paid by Check #100292 04/28/2018 12/06/2018 11/30/2018 12/06/2018 840.00
81618 Contractual Services Paid by Check #100292 08/16/2018 12/06/2018 11/30/2018 12/06/2018 840.00
Vendor 48382 - DR DEAN HINITZ Totals Invoices 2 $1,680.00
Vendor 48857 - PAUL HUGHES
111418 Travel - Meetings - Education Paid by Check #100293 11/14/2018 12/06/2018 11/30/2018 12/06/2018 112.27
Vendor 48857 - PAUL HUGHES Totals Invoices 1 $112.27
Vendor 49035 - CHARLES IDELL
112518 Travel - Meetings - Education Paid by Check #100294 11/25/2018 12/06/2018 11/30/2018 12/06/2018 165.00
Vendor 49035 - CHARLES IDELL Totals Invoices 1 $165.00
Vendor 10103 - IDEXX DISTRIBUTION CORP
3039074719 Laboratory Supplies Paid by Check #100295 11/08/2018 12/06/2018 11/30/2018 12/06/2018 1,047.21
3039541711 Laboratory Supplies Paid by Check #100295 11/19/2018 12/06/2018 11/30/2018 12/06/2018 15.89
Vendor 10103 - IDEXX DISTRIBUTION CORP Totals Invoices 2 $1,063.10
Vendor 48056 - INFOSEND INC
144451 Service Contracts Paid by Check #100296 11/02/2018 12/06/2018 11/30/2018 12/06/2018 553.04
Vendor 48056 - INFOSEND INC Totals Invoices 1 $553.04
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Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
41
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47865 - INSITE LAND SURVEYS
16446a Contractual Services Paid by Check #100297 10/17/2018 12/06/2018 11/30/2018 12/06/2018 3,200.00
Vendor 47865 - INSITE LAND SURVEYS Totals Invoices 1 $3,200.00
Vendor 44110 - J&L PRO KLEEN INC
27461 Janitorial Services Paid by Check #100298 11/19/2018 12/06/2018 11/30/2018 12/06/2018 4,117.00
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,117.00
Vendor 49006 - JOE FRENCH SAFETY TRAINING
110718 Safety Programs Paid by Check #100299 11/07/2018 12/06/2018 11/30/2018 12/06/2018 1,415.00
Vendor 49006 - JOE FRENCH SAFETY TRAINING Totals Invoices 1 $1,415.00
Vendor 48823 - JAMES JONES
112518 Travel - Meetings - Education Paid by Check #100300 11/25/2018 12/06/2018 11/30/2018 12/06/2018 260.00
Vendor 48823 - JAMES JONES Totals Invoices 1 $260.00
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC
125827 Wells Paid by Check #100301 11/07/2018 12/06/2018 11/30/2018 12/06/2018 17,480.00
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC Totals Invoices 1 $17,480.00
Vendor 17350 - LAKESIDE NAPA
452462 Tire Chains, Repl Vehicle 55 Paid by Check #100302 10/25/2018 12/06/2018 11/30/2018 12/06/2018 5,311.35
Vendor 17350 - LAKESIDE NAPA Totals Invoices 1 $5,311.35
Vendor 22550 - LIBERTY UTILITIES
NOVEMBER ELECTRICITY Paid by Check #100303 11/26/2018 12/06/2018 11/30/2018 12/06/2018 98,791.01
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $98,791.01
Vendor 17600 - LILLY'S TIRE SERVICE INC
72289 Automotive Paid by Check #100304 11/06/2018 12/06/2018 11/30/2018 12/06/2018 860.06
72308 Automotive Paid by Check #100304 11/16/2018 12/06/2018 11/30/2018 12/06/2018 690.62
72313 Automotive Paid by Check #100304 11/19/2018 12/06/2018 11/30/2018 12/06/2018 1,577.46
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices 3 $3,128.14
Vendor 43805 - LUKINS BROTHERS WATER CO INC
LUKINS1 So Y Feasibility Study Paid by Check #100305 11/09/2018 12/06/2018 11/30/2018 12/06/2018 3,534.61
Vendor 43805 - LUKINS BROTHERS WATER CO INC Totals Invoices 1 $3,534.61
Vendor 17900 - MC MASTER CARR SUPPLY CO
78782818 Shop Supplies Paid by Check #100306 11/08/2018 12/06/2018 11/30/2018 12/06/2018 65.50
Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 1 $65.50
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Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
42
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47878 - METRO OFFICE SOLUTIONS
IN6139504 Office Supplies Paid by Check #100307 11/05/2018 12/06/2018 11/30/2018 12/06/2018 367.99
IN6181542 Office Supplies Inventory Paid by Check #100307 11/14/2018 12/06/2018 11/30/2018 12/06/2018 1,775.66
IN6185535 Office Supplies Inventory Paid by Check #100307 11/15/2018 12/06/2018 11/30/2018 12/06/2018 77.74
Vendor 47878 - METRO OFFICE SOLUTIONS Totals Invoices 3 $2,221.39
Vendor 48794 - NETWORKFLEET INC
OSV000001593570 Service Contracts Paid by Check #100308 11/01/2018 12/06/2018 11/30/2018 12/06/2018 703.00
Vendor 48794 - NETWORKFLEET INC Totals Invoices 1 $703.00
Vendor 48470 - NIXON'S HEATING/AIR CONDIT INC
17169 Meters Phase 4 Paid by Check #100309 11/13/2018 12/06/2018 11/30/2018 12/06/2018 158.10
Vendor 48470 - NIXON'S HEATING/AIR CONDIT INC Totals Invoices 1 $158.10
Vendor 48858 - LYNN NOLAN
10918 Travel - Meetings - Education Paid by Check #100310 10/09/2018 12/06/2018 11/30/2018 12/06/2018 85.24
Vendor 48858 - LYNN NOLAN Totals Invoices 1 $85.24
Vendor 48813 - NORTH TAHOE PUD
7NTPUDP84 Suspense Paid by Check #100311 11/14/2018 12/06/2018 11/30/2018 12/06/2018 1,537.55
Vendor 48813 - NORTH TAHOE PUD Totals Invoices 1 $1,537.55
Vendor 44607 - OLIN CORPORATION
2605389 Hypochlorite Paid by Check #100312 11/23/2018 12/06/2018 11/30/2018 12/06/2018 4,116.29
Vendor 44607 - OLIN CORPORATION Totals Invoices 1 $4,116.29
Vendor 48306 - OUTSIDE TELEVISION
0000030390 Public Relations Expense Paid by Check #100313 10/31/2018 12/06/2018 11/30/2018 12/06/2018 2,011.00
Vendor 48306 - OUTSIDE TELEVISION Totals Invoices 1 $2,011.00
Vendor 44592 - PETERBILT TRUCK PARTS
7162805 Automotive Paid by Check #100314 10/30/2018 12/06/2018 11/30/2018 12/06/2018 79.33
Vendor 44592 - PETERBILT TRUCK PARTS Totals Invoices 1 $79.33
Vendor 20150 - PETTY CASH
BAUGH Petty Cash Replenishment Paid by Check #100315 11/27/2018 12/06/2018 11/30/2018 12/06/2018 9.67
IDELL Petty Cash Replenishment Paid by Check #100315 11/27/2018 12/06/2018 11/30/2018 12/06/2018 16.15
KOSCIOLEK Petty Cash Replenishment Paid by Check #100315 11/27/2018 12/06/2018 11/30/2018 12/06/2018 5.00
NOLAN Petty Cash Replenishment Paid by Check #100315 11/27/2018 12/06/2018 11/30/2018 12/06/2018 34.00
RUTHERDALE Petty Cash Replenishment Paid by Check #100315 11/27/2018 12/06/2018 11/30/2018 12/06/2018 45.00
SCHRAUBEN Petty Cash Replenishment Paid by Check #100315 11/27/2018 12/06/2018 11/30/2018 12/06/2018 1.70
SMITH Petty Cash Replenishment Paid by Check #100315 11/27/2018 12/06/2018 11/30/2018 12/06/2018 31.00
Vendor 20150 - PETTY CASH Totals Invoices 7 $142.52
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Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
43
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48977 - PONTON INDUSTRIES INC
19934-LABOR SPS Improvements Paid by Check #100316 10/31/2018 12/06/2018 11/30/2018 12/06/2018 1,800.00
Vendor 48977 - PONTON INDUSTRIES INC Totals Invoices 1 $1,800.00
Vendor 47903 - PRAXAIR 174
85665177 Shop Supplies Paid by Check #100317 10/22/2018 12/06/2018 11/30/2018 12/06/2018 168.20
85700761 Shop Supplies Paid by Check #100317 10/22/2018 12/06/2018 11/30/2018 12/06/2018 121.40
85896563 Shop Supplies Paid by Check #100317 10/31/2018 12/06/2018 11/30/2018 12/06/2018 30.97
86041770 Shop Supplies Paid by Check #100317 11/07/2018 12/06/2018 11/30/2018 12/06/2018 126.23
86212458 Shop Supplies Paid by Check #100317 11/21/2018 12/06/2018 11/30/2018 12/06/2018 173.03
Vendor 47903 - PRAXAIR 174 Totals Invoices 5 $619.83
Vendor 47803 - REDWOOD PRINTING
28887 Office Supplies Paid by Check #100318 11/14/2018 12/06/2018 11/30/2018 12/06/2018 185.22
Vendor 47803 - REDWOOD PRINTING Totals Invoices 1 $185.22
Vendor 48144 - RELIANCE STANDARD
NOV18 A Life Insurance/LTD Union Paid by Check #100319 11/01/2018 12/06/2018 11/30/2018 12/06/2018 3,291.05
NOV18 B Life Insurance/LTD Mgmt Paid by Check #100319 11/01/2018 12/06/2018 11/30/2018 12/06/2018 2,157.37
Vendor 48144 - RELIANCE STANDARD Totals Invoices 2 $5,448.42
Vendor 49033 - JEREMY RUTHERDALE
110618 Travel - Meetings - Education Paid by Check #100320 11/06/2018 12/06/2018 11/30/2018 12/06/2018 44.69
Vendor 49033 - JEREMY RUTHERDALE Totals Invoices 1 $44.69
Vendor 22500 - SIERRA ELECTRONICS
229481 Radio Repairs - Replacement Paid by Check #100321 03/29/2018 12/06/2018 11/30/2018 12/06/2018 591.90
Vendor 22500 - SIERRA ELECTRONICS Totals Invoices 1 $591.90
Vendor 24150 - SIERRA NEVADA MEDIA GROUP
0000133024 Ads-Legal Notices Paid by Check #100322 10/31/2018 12/06/2018 11/30/2018 12/06/2018 569.75
Vendor 24150 - SIERRA NEVADA MEDIA GROUP Totals Invoices 1 $569.75
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN229873 Monitoring Paid by Check #100323 11/02/2018 12/06/2018 11/30/2018 12/06/2018 258.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $258.00
Vendor 44594 - SOLENIS LLC
131372156 Polymer Paid by Check #100324 10/30/2018 12/06/2018 11/30/2018 12/06/2018 24,279.95
Vendor 44594 - SOLENIS LLC Totals Invoices 1 $24,279.95
Vendor 43888 - SONSRAY MACHINERY LLC
P16026-07 Automotive Paid by Check #100325 10/30/2018 12/06/2018 11/30/2018 12/06/2018 77.96
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Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
44
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43888 - SONSRAY MACHINERY LLC
P16101-07 Replace Vehicle 55 Paid by Check #100325 11/07/2018 12/06/2018 11/30/2018 12/06/2018 1,334.99
Vendor 43888 - SONSRAY MACHINERY LLC Totals Invoices 2 $1,412.95
Vendor 44577 - SOUNDPROS INC
181122-69 Public Relations Expense Paid by Check #100326 11/22/2018 12/06/2018 11/30/2018 12/06/2018 98.00
Vendor 44577 - SOUNDPROS INC Totals Invoices 1 $98.00
Vendor 45168 - SOUTHWEST GAS
NOVEMBER NATURAL GAS Paid by Check #100327 11/26/2018 12/06/2018 11/30/2018 12/06/2018 257.26
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $257.26
Vendor 48774 - SQUAW VALLEY PUBLIC SER DIST
7SVPSDP84 Suspense Paid by Check #100328 11/14/2018 12/06/2018 11/30/2018 12/06/2018 180.00
Vendor 48774 - SQUAW VALLEY PUBLIC SER DIST Totals Invoices 1 $180.00
Vendor 48617 - STEEL-TOE-SHOES.COM
STP110618 Safety Equipment - Physicals Paid by Check #100329 11/06/2018 12/06/2018 11/30/2018 12/06/2018 254.99
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 1 $254.99
Vendor 49042 - DENETTE L SULLIVAN
3453215 Toilet Rebate Program Paid by Check #100330 11/27/2018 12/06/2018 11/30/2018 12/06/2018 200.00
Vendor 49042 - DENETTE L SULLIVAN Totals Invoices 1 $200.00
Vendor 48511 - SWRCB
PRIETO18A Dues - Memberships -
Certification
Paid by Check #100331 11/01/2018 12/06/2018 11/30/2018 12/06/2018 90.00
Vendor 48511 - SWRCB Totals Invoices 1 $90.00
Vendor 49032 - TAHOE BEACH & SKI CLUB
111918 Standby Accomodations Paid by Check #100332 11/19/2018 12/06/2018 11/30/2018 12/06/2018 737.10
Vendor 49032 - TAHOE BEACH & SKI CLUB Totals Invoices 1 $737.10
Vendor 48886 - TAHOE CITY PUD
7TCPUDP84 Suspense Paid by Check #100333 11/14/2018 12/06/2018 11/30/2018 12/06/2018 468.91
4TCPUD17DG Suspense Paid by Check #100333 11/15/2018 12/06/2018 11/30/2018 12/06/2018 19,761.04
Vendor 48886 - TAHOE CITY PUD Totals Invoices 2 $20,229.95
Vendor 24315 - TAHOE PARADISE CHEVRON
1466 Diesel Paid by Check #100334 10/31/2018 12/06/2018 11/30/2018 12/06/2018 92.87
Vendor 24315 - TAHOE PARADISE CHEVRON Totals Invoices 1 $92.87
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Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
45
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47830 - TAHOE RESOURCE CONS DISTRICT
7TRCDP84 Suspense Paid by Check #100335 11/14/2018 12/06/2018 11/30/2018 12/06/2018 5,723.51
Vendor 47830 - TAHOE RESOURCE CONS DISTRICT Totals Invoices 1 $5,723.51
Vendor 24325 - TAHOE SAND & GRAVEL
T25031 Pipe - Covers & Manholes Paid by Check #100336 11/01/2018 12/06/2018 11/30/2018 12/06/2018 261.36
Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices 1 $261.36
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY
OCT18 Buildings Paid by Check #100337 10/31/2018 12/06/2018 11/30/2018 12/06/2018 1,009.52
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY Totals Invoices 1 $1,009.52
Vendor 49036 - TALMONT RESORT IMPROVEMENT DISTRICT
4TALM17DG Suspense Paid by Check #100338 11/15/2018 12/06/2018 11/30/2018 12/06/2018 9,613.85
Vendor 49036 - TALMONT RESORT IMPROVEMENT DISTRICT Totals Invoices 1 $9,613.85
Vendor 49041 - ROBERTA TASSEY
02612309 Clothes Washer Rebate Program Paid by Check #100339 11/27/2018 12/06/2018 11/30/2018 12/06/2018 200.00
Vendor 49041 - ROBERTA TASSEY Totals Invoices 1 $200.00
Vendor 15750 - THOMAS HAEN CO INC
18-03AR Accrued Construction Retainage Paid by Check #100340 12/06/2018 12/06/2018 11/30/2018 12/06/2018 (1,468.12)
18-03B Forcemain Bypass Al Tahoe Paid by Check #100340 12/06/2018 12/06/2018 11/30/2018 12/06/2018 174,827.91
18-03BR Accrued Construction Retainage Paid by Check #100340 12/06/2018 12/06/2018 11/30/2018 12/06/2018 (8,741.39)
18-03A 2018 Hydrants Project Paid by Check #100340 12/08/2018 12/06/2018 11/30/2018 12/06/2018 29,362.50
Vendor 15750 - THOMAS HAEN CO INC Totals Invoices 4 $193,980.90
Vendor 48533 - TRUCKEE RIVER WATERSHED COUNCIL
7TRWCP84 Suspense Paid by Check #100341 11/14/2018 12/06/2018 11/30/2018 12/06/2018 9,318.15
Vendor 48533 - TRUCKEE RIVER WATERSHED COUNCIL Totals Invoices 1 $9,318.15
Vendor 40369 - TURNER & ASSOCIATES INC
2776 Tahoe Keys Sewer PS Rehab Paid by Check #100342 11/01/2018 12/06/2018 11/30/2018 12/06/2018 1,500.00
Vendor 40369 - TURNER & ASSOCIATES INC Totals Invoices 1 $1,500.00
Vendor 48747 - TYLER TECHNOLOGIES INC
045-242402 Replace ERP System Paid by Check #100343 10/30/2018 12/06/2018 11/30/2018 12/06/2018 3,000.00
045-242969 Replace ERP System Paid by Check #100343 11/04/2018 12/06/2018 11/30/2018 12/06/2018 5,220.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 2 $8,220.00
Vendor 47973 - U S BANK CORPORATE
COTULLA1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 635.09
ARCE1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 2,141.53
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Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
46
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 47973 - U S BANK CORPORATE
ASCHENBACH1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 1,793.07
BARTLETTB1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 1,525.38
BARTLETTC1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 298.53
CASWELL1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 148.00
COOLIDGE1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 243.90
CULLEN1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 (48.64)
GUTTRY1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 280.17
HENDERSON1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 1,760.73
HUGHES1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 1,716.78
HUSSMANN1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 2,923.27
KOSCIOLEK1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 611.16
LEE1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 592.75
PRIETO1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 79.89
RUTHERDALE1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 272.04
RYAN1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 1,608.20
SCHLANGE1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 395.55
SCHRAUBEN1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 486.13
SIANO1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 1,243.06
SKELLY1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 1,091.17
SOLBRIG1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 236.18
STANLEY1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 600.00
THIEL1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 19.40
THOMSEN1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 542.29
VANGORDEN1018 Oct 2018 CC stmt Paid by Check #100344 10/22/2018 12/06/2018 11/30/2018 12/06/2018 788.42
Vendor 47973 - U S BANK CORPORATE Totals Invoices 26 $21,984.05
Vendor 49038 - PATRICK KEVIN WALSH
03480111 Toilet Rebate Program Paid by Check #100345 11/27/2018 12/06/2018 11/30/2018 12/06/2018 100.00
Vendor 49038 - PATRICK KEVIN WALSH Totals Invoices 1 $100.00
Vendor 48405 - WAXIE SANITARY SUPPLY
77832463 Office Supply Issues Paid by Check #100346 10/31/2018 12/06/2018 11/30/2018 12/06/2018 179.17
Vendor 48405 - WAXIE SANITARY SUPPLY Totals Invoices 1 $179.17
Vendor 48750 - WDH LAND SURVEYING
083018 Meters Phase 4 Paid by Check #100347 08/30/2018 12/06/2018 11/30/2018 12/06/2018 485.00
Vendor 48750 - WDH LAND SURVEYING Totals Invoices 1 $485.00
Vendor 25700 - WEDCO INC
514399 Buildings Paid by Check #100348 10/29/2018 12/06/2018 11/30/2018 12/06/2018 74.84
515687 Buildings Paid by Check #100348 11/02/2018 12/06/2018 11/30/2018 12/06/2018 260.26
515688 Buildings Paid by Check #100348 11/02/2018 12/06/2018 11/30/2018 12/06/2018 857.87
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Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
47
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 25700 - WEDCO INC
515689 Shop Supplies Paid by Check #100348 11/02/2018 12/06/2018 11/30/2018 12/06/2018 58.87
515836 Buildings Paid by Check #100348 11/05/2018 12/06/2018 11/30/2018 12/06/2018 142.87
517169 Secondary Equipment Paid by Check #100348 11/09/2018 12/06/2018 11/30/2018 12/06/2018 32.70
517451 Small Tools Paid by Check #100348 11/12/2018 12/06/2018 11/30/2018 12/06/2018 29.29
518514 Pump Stations Paid by Check #100348 11/16/2018 12/06/2018 11/30/2018 12/06/2018 84.95
518515 Shop Supplies Paid by Check #100348 11/16/2018 12/06/2018 11/30/2018 12/06/2018 65.69
518750 Secondary Equipment Paid by Check #100348 11/19/2018 12/06/2018 11/30/2018 12/06/2018 34.44
518751 Secondary Equipment Paid by Check #100348 11/19/2018 12/06/2018 11/30/2018 12/06/2018 73.44
Vendor 25700 - WEDCO INC Totals Invoices 11 $1,715.22
Vendor 25850 - WESTERN NEVADA SUPPLY
17620972 Saddles & Fittings Inventory Paid by Check #100349 10/17/2018 12/06/2018 11/30/2018 12/06/2018 4,355.42
37662972 Pipe - Covers & Manholes Paid by Check #100349 11/06/2018 12/06/2018 11/30/2018 12/06/2018 157.16
37666031 Shop Supplies Paid by Check #100349 11/08/2018 12/06/2018 11/30/2018 12/06/2018 76.66
37666034 Shop Supplies Paid by Check #100349 11/09/2018 12/06/2018 11/30/2018 12/06/2018 67.54
17667798 Repair & Redi Clamps Inventory Paid by Check #100349 11/12/2018 12/06/2018 11/30/2018 12/06/2018 2,189.95
17622955-2 Saddles & Fittings Inventory Paid by Check #100349 11/14/2018 12/06/2018 11/30/2018 12/06/2018 363.40
17675520 Water Meters & Parts Paid by Check #100349 11/19/2018 12/06/2018 11/30/2018 12/06/2018 1,636.69
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 7 $8,846.82
Vendor 49039 - PAUL E WHITE
03225228 Toilet Rebate Program Paid by Check #100350 11/27/2018 12/06/2018 11/30/2018 12/06/2018 145.47
Vendor 49039 - PAUL E WHITE Totals Invoices 1 $145.47
Vendor 40298 - WILLIAMS INDUSTRIAL SALES CO
2018-166203-00 Pipe - Covers & Manholes Paid by Check #100351 10/04/2018 10/04/2018 11/30/2018 12/06/2018 659.52
Vendor 40298 - WILLIAMS INDUSTRIAL SALES CO Totals Invoices 1 $659.52
Vendor 48989 - ZIP'S TRUCK EQUIPMENT INC
606938 Safety Equipment - Physicals Paid by Check #100352 10/18/2018 12/06/2018 11/30/2018 12/06/2018 299.97
610722 Safety Equipment - Physicals Paid by Check #100352 10/31/2018 12/06/2018 11/30/2018 12/06/2018 99.99
Vendor 48989 - ZIP'S TRUCK EQUIPMENT INC Totals Invoices 2 $399.96
Vendor MARLANE DUNIVENT
009731 _Customer Refund Paid by Check #100353 11/16/2018 12/06/2018 11/30/2018 12/06/2018 2,022.68
Vendor MARLANE DUNIVENT Totals Invoices 1 $2,022.68
Vendor UMESH & SARJU GUPTA
26645 _Customer Refund Paid by Check #100354 11/01/2018 12/06/2018 11/30/2018 12/06/2018 1,721.90
Vendor UMESH & SARJU GUPTA Totals Invoices 1 $1,721.90
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Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
48
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor KDC CONSTRUCTION
18122 _Customer Refund Paid by Check #100355 11/09/2018 12/06/2018 11/30/2018 12/06/2018 2,465.92
Vendor KDC CONSTRUCTION Totals Invoices 1 $2,465.92
Vendor LAKE TAHOE ACCOMMODATIONS
111618 Meters Phase 4 Paid by Check #100356 11/16/2018 12/06/2018 11/30/2018 12/06/2018 1,789.00
Vendor LAKE TAHOE ACCOMMODATIONS Totals Invoices 1 $1,789.00
Vendor MARIO GARDEA & GENEAU ENTERPRISES
007723 Meters Phase 4 Paid by Check #100357 11/14/2018 12/06/2018 11/30/2018 12/06/2018 7,600.00
Vendor MARIO GARDEA & GENEAU ENTERPRISES Totals Invoices 1 $7,600.00
Vendor MIKE WARE
111618 Meters Phase 4 Paid by Check #100358 11/16/2018 12/06/2018 11/30/2018 12/06/2018 2,574.25
Vendor MIKE WARE Totals Invoices 1 $2,574.25
Vendor LOU PIERINI
4767 Meters Phase 4 Paid by Check #100359 11/14/2018 12/06/2018 11/30/2018 12/06/2018 95.00
Vendor LOU PIERINI Totals Invoices 1 $95.00
Grand Totals Invoices 249 $1,165,877.63
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Payment of Claims
Payment Date Range 12/06/18 - 12/06/18
Report By Vendor - Invoice
Summary Listing
49
BOARD AGENDA ITEM 15a
TO: Board of Directors
FROM: Nancy Hussmann, Human Resources Director
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code, Conference
with Legal Counsel Potential Litigation (one case).
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
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BOARD AGENDA ITEM 15b
TO: Board of Directors
FROM: Nancy Hussmann, Human Resources Director
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: General Manager Contract
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Section 54957 of the California Government Code,
Closed Session may be held regarding unrepresented public employee position –
General Manager. The Executive Committee met to discuss terms of the General
Manager Contract with John Thiel.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: General Manager Contract
_____________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
51
BOARD AGENDA ITEM 16a
TO: Board of Directors
FROM: Nancy Hussmann, Human Resources Director
MEETING DATE: December 6, 2018
ITEM – PROJECT NAME: General Manager Agreement for Professional Services
REQUESTED BOARD ACTION: Approve the General Manager Agreement for
Professional Services, between the South Tahoe Public Utility District and John Thiel for
the position of General Manager, commencing January 10, 2019.
DISCUSSION: The Executive Committee has negotiated the General Manager
Agreement for Professional Services, with John Thiel for the position of General Manager
of the District, commencing on January 10, 2019. A copy of the General Manager
Agreement for Professional Services is attached.
SCHEDULE: Contract start date January 10, 2019
COSTS: Based on Contract terms
ACCOUNT NO: Recorded in department 10/20-40
BUDGETED AMOUNT AVAILABLE: Funding available in the Administration Department
Budget
ATTACHMENTS: Agreement for Professional Services for General Manager
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Duane Wallace
52
AGREEMENT FOR PROFESSIONAL SERVICES
FOR
GENERAL MANAGER
This Agreement for Professional Services for General Manager (Agreement) is entered into
this 10th day of January, 2019 by and between the South Tahoe Public Utility District (District),
a California public agency formed in 1950 pursuant to the Public Utility District Act and
John A. Thiel (Thiel) at South Lake Tahoe, California, with reference to the following facts and
intentions.
A. The District is engaged in the collection, treatment, and transportation of sewage and
wastewater and the production, storage, transmission and distribution of water within its
jurisdictional boundaries;
B. The District desires to retain an individual for the position of General Manager who will
have full charge and control of the facilities of the District, including construction,
maintenance and operation, and who shall be responsible for the efficient administration
of all of the affairs of the District.
C. Thiel represents that he is qualified to perform the duties and services of the position of
General Manager; and
D. The District and Thiel have negotiated the terms and conditions for Thiel’s employment
in the position of General Manager pursuant to the terms and conditions of this
Agreement.
NOW, THEREFORE, the parties agree as follows:
1. EMPLOYMENT. The District employs Thiel and Thiel accepts employment with the
District in the position of General Manager, on the terms and conditions for the
compensation as stated below.
2. SCOPE OF DUTIES AND SERVICES. Thiel shall personally provide all of the
services and duties ordinarily performed by the General Manager for the District,
including those services and duties as provided by any applicable ordinances, resolutions
or regulations of the District, under the general direction of the District’s Board of
Directors (Board of Directors). As General Manager Thiel shall assume full
responsibility for the operation and management of the District, including the supervision
and control of all of the District’s property, administrative activities, personnel, business
and operations, subject to the budgetary guidelines and directives of the Board of
Directors, and for otherwise carrying out the policies and directives set by the Board of
Directors. Thiel shall perform his obligations and responsibilities diligently within the
time parameters indicated by the Board of Directors, applying the highest degree of
professionalism and good workmanship to every aspect of his obligations. Thiel shall
have the authority to hire, discipline, or discharge such employees as may be necessary to
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carry out the business of the District, except as provided by law and any applicable
ordinances, resolutions and regulations of the District.
3. WARRANTY BY THIEL. Thiel warrants and represents that he is fully qualified to
perform the duties and obligations of the position of General Manager of the District, and
that he is fully committed to perform these duties and obligations during the term of this
Agreement.
4. TERM. The effective date of this Agreement shall be January 10, 2019, and shall
continue for a three (3) year period through January 9, 2022, unless otherwise terminated
as provided in Section 8 below. This Agreement may, in the Board of Directors’ sole and
absolute discretion and with the consent of Thiel be renewed on or before the expiration
of the term of this contract for an additional term or such terms as mutually agreed to by
the parties.
5. COMPENSATION. For the services to be provided pursuant to this Agreement, Thiel
shall receive the following compensation:
a. Salary. Effective January 10, 2019, the monthly salary range for the position of
General Manager shall be $14,849 - $18,951 per month and Thiel shall be paid a
salary of 15,591.43 per month (Step B of the Salary Schedule) through January 9,
2020. Thereafter, and on an annual basis, Thiel will be eligible for a potential
merit increase to the next step in the salary range, as approved by the Board of
Directors and based on satisfactory performance. Future salary adjustments will
be based upon adjustments made to the Management Staff employees of the
District, based on the Compensation Study now in progress. Thiel’s salary shall
be payable at the same time as other Management Staff employees of the District
and in accordance with established District procedures. Thiel, as an executive
employee, is exempt from overtime payments and entitlements under State and
Federal laws.
b. Benefits. Except as otherwise provided in this Agreement, all of the rules and
regulations of the District relating to vacation, sick leave, retirement, pension
system contributions, holidays, and other fringe benefits and working conditions
as they now exist or may be amended, shall also apply to Thiel in the same
manner as they apply to other Management employees of the District. These
benefits include, but are not limited to, District paid vision, health and dental
insurance, life insurance, long-term disability, retirement plan, vacation, and sick
leave. Thiel shall receive twenty-two (22) paid vacation days annually.
Administrative Time Off of forty (40) hours per contract year shall be earned and
which cannot be accumulated from year to year, and must be taken off within the
contract year, or lost.
c. Expenses. The District shall provide Thiel with reimbursement for reasonable
expenses necessarily incurred by Thiel in the performance of his duties on behalf
of the District. Such reimbursement shall take the form of either cash
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reimbursement based upon proper expense vouchers, receipts, statements or
personal affidavits, or in the alternative, the utilization of a credit card or other
similar deferred payment arrangement which sums owing shall be paid by the
District, based on substantiation by District.
d. Educational Reimbursement. Thiel may participate in special educational and
training programs subject to the reimbursement provisions of this subsection with
prior approval by the Board of Directors. Such programs shall be limited to those
directly related to District operations which provide knowledge, training, and/or
ability that cannot reasonably be provided on the job. All programs conducted
outside District facilities, or those programs requiring payment for tuition,
registration fees, transportation or other costs, shall be approved in advance by the
President of the Board of Directors using District-approved forms, fully
completed and executed. All special educational and training programs shall be
recorded and/or reported in the manner prescribed by the Board of Directors. The
District shall pay the full cost of tuition, examinations, books and certification,
provided Thiel successfully completes the pre-approved course(s) or program(s).
The District shall pay the state fee for approved certificates and/or renewals. The
District shall allow time off with pay for Thiel to take certification exams which
are within Thiel’s field of work, if approved in advance by the Board of Directors.
If Thiel does not pass the exam, he may take time off without pay for
reexaminations.
e. Remote Computer Equipment.
i. Computer Equipment. The District desires to continue assisting Thiel in
performing his General Manager duties and responsibilities during non-
business hours by providing Thiel remote access computer equipment and
software at his home, which shall be integrated with the District’s
computer system.
ii. Computer Usage. The District shall be solely responsible for all
maintenance and repairs of the computer equipment and all remote set up
costs and charges. The District’s computer personnel shall be made
available for in-house training and assistance. The District shall cover the
computer equipment under its insurance policies.
6. VEHICLE USE.
a. District Vehicle. The District shall provide to Thiel a District-owned four-wheel
drive vehicle for his use in connection with his District responsibilities. The
District-owned vehicle shall be available to Thiel for Thiel’s use at all times, as
the District’s General Manager is on call twenty-four (24) hours per day, seven
(7) days per week. The District shall pay for the cost of maintenance, repair and
gasoline, and provide insurance for this vehicle. Thiel shall operate the District-
provided vehicle in a safe manner, and shall maintain a valid California
55
automobile license during the term of this Agreement. Except as otherwise
provided in this Agreement, Thiel shall operate the District-provided vehicle in
accordance with any applicable ordinances, resolutions, regulations or policies of
the District regarding District vehicles.
b. Personal Vehicle. From time to time Thiel may be required to utilize his
personal automobile in connection with the performance of his duties under the
terms of this Agreement. Thiel shall procure and/or maintain in full force and
effect during his employment with the District automobile liability insurance
covering all personal automobiles which are operated by Thiel in connection with
the services under this Agreement in a reasonable amount, acceptable to the
District. Thiel shall provide the District with a certificate of insurance evidencing
the above coverage. Failure to maintain such coverage shall constitute a material
breach of this Agreement.
7. CONFLICT OF INTEREST. Thiel represents and warrants to the District that he has
no interest, and covenants that he will not acquire any interests, direct or indirect,
financial or otherwise, which would conflict in any manner or interfere with the
performance of services required to be performed under this Agreement.
8. TERMINATION.
a. Termination Without Cause. The District may terminate this Agreement and
Thiel’s employment with the District in accordance with any applicable
ordinances, resolutions or regulations of the District at any time prior to the
expiration of the term of this Contract, or any additional term without cause by
giving Thiel thirty (30) days written notice of such termination. In addition to
thirty (30) days written notice Thiel will receive six (6) months’ severance pay
and benefits at the rates and conditions set forth in this Agreement in the event he
is terminated without cause under this subsection during the term of this Contract
or any subsequent term. Thiel may terminate this Agreement for any reason by
giving the District at least ninety (90) days’ prior written notice of termination.
Termination by either party shall not relieve either of them from their
responsibilities under this Agreement until the termination date.
b. Termination for Cause. The District may terminate this Agreement and Thiel’s
employment with the District in accordance with any applicable ordinances,
resolutions or regulations of the District, or otherwise discipline Thiel, for cause
upon thirty (30) days prior written notice. If Thiel’s employment is terminated for
cause, he shall not be entitled to any severance pay or benefits. The District and
Thiel specifically acknowledge that it is not possible to list every possible form of
unacceptable conduct which may subject Thiel to termination or other disciplinary
action for cause. For the purpose of this Agreement, cause for termination shall
include, but not be limited to, the following:
i. Poor performance or misconduct;
56
ii. The material breach of this Agreement or Thiel’s obligations under this
Agreement;
iii. Intentional failure to perform consistent with his obligations under
applicable law or with lawful directives issued by the Board of Directors;
iv. Conviction of a felony or any crime involving moral turpitude;
v. Acts of dishonesty, fraud, public intoxication, or any action or activity that
might bring embarrassment or discredit to the District; or
vi. Unauthorized absences.
9. DISPUTE RESOLUTION. In the event of a dispute in regards to the terms and
conditions of this Agreement, including termination with or without cause, any such
dispute shall be settled through binding arbitration. Within 10 days of the event causing
the dispute, the parties shall request through the American Arbitration Association a list
of Arbitrators, from which the parties shall select one person to act as the arbitrator in the
matter. Both the District and the General Manager shall be represented at said hearing by
a representative of their choice, who may be an attorney. The District shall present its
case first at the hearing. Each side shall have the right to present witnesses and
documentary evidence and to cross-examine the other party’s witnesses. At the close of
the hearing, the Arbitrator has the right to affirm, deny, or modify the action. The
decision of the Arbitrator shall be final and without judicial recourse, except for the
enforcement of the Arbitrator’s decision. The Parties shall share equally in the costs of
the Arbitrator and any court reporters requested by either party.
10. GENERAL PROVISIONS.
a. Recitals. The recitals stated at the beginning of this Agreement of any matters or
facts shall be conclusive proof of the truthfulness and the terms and conditions of
the recitals, if any, shall be deemed a part of this Agreement.
b. Cooperation. The parties shall, whenever and as often as reasonably requested to
do so by the other party, execute, acknowledge and deliver, or cause to be
executed, acknowledged and delivered, any and all documents and instruments as
may be necessary, expedient or proper in the reasonable opinion of the requesting
party to carry out the intent and purposes of this Agreement, provided that the
requesting party shall bear the cost and expense of such further instruments or
documents (except that each party shall bear its own attorney’s fees). The term
“days” as used in this Agreement shall mean calendar days.
c. Authority. The individuals executing this Agreement represent and warrant that
they have the authority to enter into this Agreement and to perform all acts
required by this Agreement, and that the consent, approval or execution of or by
57
any third party is not required to legally bind either party to the terms and
conditions of this Agreement.
d. Construction. The provisions of this Agreement should be liberally construed to
effectuate its purposes. The language of all parts of this Agreement shall be
construed simply according to its plain meaning and shall not be construed for or
against either party, as each party has participated in the drafting of this document
and had the opportunity to have their counsel review it. Whenever the context
and construction so require, all words used in the singular shall be deemed to be
used in the plural; all masculine shall include the feminine and neuter, and vice
versa.
e. Notice. All notices, approvals, acceptances, demands and other communications
required or permitted hereunder, to be effective, shall be in writing and shall be
delivered either in person or by mailing the same by United States mail (postage
prepaid, registered or certified, return receipt requested) or by Federal Express or
other similar overnight delivery service to the party to whom the notice is directed
at the address of such party as follows:
DISTRICT: President, Board of Directors
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, California 96150
With copy to: Gary M. Kvistad
Brownstein, Hyatt, Farber, Schreck
21 East Carrillo Street
Santa Barbara, California 93101
THIEL: John A. Thiel
1897 Talbot Place
South Lake Tahoe, CA 96150
Any written communication given by mail shall be deemed delivered two (2)
business days after such mailing date and any written communication given by
overnight delivery services shall be deemed delivered one (1) business day after
the dispatched date. Either party may change its address by giving the other party
written notice of its new address as provided in this Agreement.
f. Governing Law. The validity and interpretation of this Agreement shall be
governed by the laws of the State of California, with venue for all purposes to be
proper only in the County of El Dorado, State of California.
g. Severability. If any term, provisions, covenant or conditions of this Agreement is
determined to be unenforceable by a court of competent jurisdiction, it is the
58
parties’ intent that the remaining provisions of this Agreement shall remain in full
force and effect and shall not be affected, impaired or invalidated by such a
determination.
h. Attorney’s Fees. If any action, at law or equity, including an action for
declaratory relief, is brought to enforce or interpret the provisions of this
Agreement, the prevailing party shall be entitled to recover actual attorneys’ fees
which may be determined by the court in the same action or in a separate action
brought for that purpose. The attorneys’ fees to be awarded shall be made to fully
reimburse for all attorneys’ fees, paralegal fees, costs and expenses, actually
incurred in good faith, regardless of the size of the judgment, it being the intention
of the parties to fully compensate for all attorneys’ fees, paralegal fees, costs and
expenses paid or incurred in good faith.
i. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be an original, but all of which shall constitute one and the
same instrument.
j. Interpretation. The provisions and language of this Agreement shall be
interpreted in accordance with their plain meaning and shall not be construed for
or against any of the parties, as all parties have participated in, and have
approved, the drafting of this Agreement. This Agreement may be executed in
any number of counterparts, each of which shall be deemed to be an original.
k. Good Faith. The parties agree to exercise their best efforts and utmost good faith
to effectuate all the terms and conditions of this Agreement and to execute such
further instruments and documents as are necessary or appropriate to effectuate all
of the terms and conditions of this Agreement.
l. Waiver. The waiver of any breach of any provision of this Agreement by any
party to this Agreement shall not be deemed to be a waiver of any other
proceeding or subsequent breach under the Agreement, nor shall any waiver
constitute a continuing waiver. No waiver shall be binding unless executed in
writing by the party making the waiver.
m. Successors and Assigns. This Agreement shall be binding on and shall inure to
the benefit of the parties and their respective heirs, legal representatives,
successors and assigns.
n. Headings. The section headings contained in this Agreement are for convenience
and reference only and shall not affect the meaning or interpretation of this
Agreement.
o. Entire Agreement and Amendment. This Agreement contains the entire
understanding and agreement of the parties and there have been no promises,
representations, agreements, warranties or undertakings by any of the parties,
59
either oral or written, of any character or nature binding except as stated in this
Agreement. This Agreement may be altered, amended or modified only by an
instrument in writing, executed by the parties to this Agreement and by no other
means. Each party waives their future right to claim, contest, or assert that this
Agreement, course of conduct, waiver or estoppel.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date and
place first written above.
SOUTH TAHOE PUBLIC UTILITY DISTRICT JOHN A. THIEL
__________________________________________ ________________________ Randy Vogelgesang, President John A. Thiel, General Manager
ATTEST:
By:___________________________________________________
Melonie Guttry, Clerk of the Board/Executive Services Manager
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