AP 06-06-02SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
REGULAR BOARD MEETING AGENDA
Thursday, June 6, 2002
2:00 P.M.
City Council Chambers
1900 Lake Tahoe Boulevard, South Lake Tahoe, California
Robert G. Baer General
Duane Wallace, President BOARD MEMBERS James R. Jones, Vice President
CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE
COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter
jurisdiction of the District. Five minute limit. No action will be taken.)
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately
upon request.)
CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION
ITEMS FOR BOARD ACTION
Purchase of 480 Volt Switchgear
for Main Plant
(Ken Schroeder)
Sludge Handling and Odor Control
Facilities Project
(Jim Hoggatt)
REQUESTED BOARDACTION
Approve Purchase of 480 Switchgear
(Bid results to be presented at Board Meeting)
Increase Task Order No. 56-A to Carollo
Engineers in the Amount of $124,000
REGULAR BOARD MEETING AGENDA - JUNE 6, 2002
Construction Inspection and Testing
Services for 2002 Construction
Season
(Jim Hoggatt)
Export B-Line: Phase 3
(Richard Solbrig)
Utility Billing Software Replacement
(Carol Swain, Lisa Coyner)
f. Payment of Claims
PAGE-2
Approve Task Order No. 40 to AMEC
Earth & Environmental, Inc. in an Amount
Not to Exceed $118,000
Authorize Execution of Collection
Agreement with the United States Forest
Service, in the Amount of $10,620, Subject
to Review/Approval by Legal Counsel
Authorize Staff to Negotiate Contract with
Selected Utility Billing Software Vendor for
Software Purchase and Installation,
Conversion, and Training Services in an
Amount Not to Exceed $157,000
Approve Payment
BOARD MEMBER COMMITTEE REPORTS
a, Executive Committee (Wallace / Jones)
b. Finance Committee (Wallace / Schafer)
c. Water & Wastewater Operations Committee (Jones / Becker)
d Planning Committee (Mosbacher / Schafer)
BOARD MEMBER AD HOC COMMITTEE REPORTS
a, Federal Legislative Ad Hoc Committee (Wallace / Jones)
b. Park Avenue Redevelopment Ad Hoc Committee (Jones / Schafer)
c. Lakeside Park Ad Hoc Committee (Jones / Becker)
d. Special Litigation Ad Hoc Committee (Jones / Wallace)
EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT
10.
11.
12.
BOARD MEMBER REPORTS
GENERAL MANAGER I STAFF REPORTS
NOTICE OF PAST AND FUTURE MEETINGS I EVENTS
Past Meet/ntis / Events
05/29/02 - Meeting w/Washoe Tribe re: Comments on Alpine Co. Master Plan
Environmental Report
05/31/02 - Congressman Doug Ose Alpine County Tour
06/03/02 - Operations Committee Meeting
06105/02 - National Groundwater Association Conference
06/05/02 - Meeting w/Dennis Crabb re: Comments on Alpine Co. Master Plan
Environmental Report
REGULAR BOARD MEETING AGENDA - JUNE 6~ 2002
PAGE-3
Future Meetings / Events
06/10/02 - 1:00 p.m. - Heise vs. STPUD CEQA Hearing (Heise)
06/12/02 - 10:00 a.m. - El Dorado County Water Agency Board Meeting in Placerville
06112/02 - 4:00 p.m. - Lahontan Regular Board Meeting in Bishop
06117102- 2:00 p.m. - Operations Committee Meeting at District Office
06/18/02 - 9:00 a~m - Alpine County Board of Supervisors Regular Meeting in Markleeville
06/18/02 - 6:00 p.m. - City of SLT Council Meeting at City Council Meeting in Placerville
06/19/02 - 8:00 a.m. - Employee Communications Committee Meeting at District Office
(Director Becker is Board Representative)
06/19/02 - 7:00 p.m. - Meyers Roundtable Meeting
06/20/02 - 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers
06/26102 - 12:00 p.m. - Employee Recognition Picnic at District Office
13. CLOSED SESSION (Please note Closed Sessions are not open to the public)
Pursuant to Govemment Code Section 54957.6(a)/Conference with Labor Neqotia-
tors - Agency Negotiators: Robert BaerlGeneral Manager, Management
Committee; Employee Or.qanization: Intemational Union of Operating Engi-
neers, Stationary Local 39
Pursuant to Government Code Section 54956.8/Conference with Real Property
Negotiators
Negotiating Parties: Board of Directors, Robert Baer / General Manager
Under Negotiation: Consideration of Property Purchase
Property Identification: APN 01-080-80, APN 01-080-81, APN 01-080-82,
APN 01-080-56, APN 01-080-60, APN 01-200-01, APN 01-200-10, APN 01-200-11
Pursuant to Government Code Section 54956.9(a)lConference with Legal Counsel-
Existing Litigation: F. Heise Land & Live Stock Company vs. STPUD and Does 1
through 10, Inclusive; Alpine County Superior Court Case No. C18644
Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Existing Litigation: F. Heise Land & Live Stock Company vs. STPUD and Does 1
through 10, Inclusive; Alpine County Superior Court Case No. C18733
Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company Inc.,
William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc. CiV. S-02-0238 MLS
JFM United States District Court for the Eastern District of California,
Sacramento, CA
Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel-
Anticipated. Litigation (one case)
Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Existing Litigation: STPUD vs. ARCO, et al, San Francisco County Superior
Court Case No. 999128
REGULAR BOARD MEETING AGENDA - JUNE 6, 2002 PAGE - 4
14.
15.
Pursuant to Government Code Section 54956.9(a)/Conference with Leqal Counsel-
Existing Litigation re: Meyers Landfill Site: United States of America vs. El
Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil
Action No. S-01-1520 LKK GGH, United States District Court for the Eastern
District of California
Pursuant to Government Code Section 54956.9(a)/Conference with Le.qal Counsel-
Existin.q Litigation: STPUD vs. Lakeside Park Association, et al, County of
El Dorado, Superior Court Case No. SC20010165
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
ADJOURNMENT (To the next regular meeting, June 20, 2002, 2:00 p.m.)
The South Tahoe Public Utility Distdct Board of Directors regularly meets the first and third Thursday of each month. A
complete agenda packet, including all backup information is available for review at the Distdct office dudng the hours of
8:00 a.m. - 5:00 p.m. Monday through Fdday. items on this agenda are numbered for identification purposes only and
will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular
items only. Public hearings will not be called to order pdor to the time specified.
Participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the
agenda items are heard; comments should be brief and directed to specifics of the item being considered. Comments on
items not on the agenda can be heard dudng "Comments from the Audience;" however, action cannot be taken on items
not included on agenda. Please provide the Clerk of the Board with a copy of all whiten matedal presented at the
meeting.
Tape recordings are made of each Board meeting and these tapes are retained in the Board Clerk's office for two years.
South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 - Phone 530.544.6474 · Facsirni{e 530.541.0614
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Ken Schroederl Manager of Maintenance
RE: BOARD MEETING June 6, 2002 AGENDA ITEM:
ACTION ITEM NO: 6.a CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: PURCHASE OF 480 VOLT SWITCHGEAR FOR MAIN PLANT
REQUESTED BOARD ACTION: Approve purchase of 480 volt switchgear
DISCUSSION: The District held a mandatory pre-bid on May 23, 2002, for the purchase of
new switchgear to replace the old existing equipment. Two bidders, WEDCO, Inc., representing
Square D Equipment, and Grove Madsen representinq Cutler-Hammer Equipment were present
for the pre-bid meeting.
Bids received at the June 4, 2002, are evaluated on cost, delivery date, overall design,
and the ease of installation by District personnel. The equipment must be compatible with the
existing equipments footprint and wire lenqths. Asummaryofthe bid results and recommendation
will be distributed prior to the Board Meeting, and also presented at the Board Meeting.
It is the District's intent to purchase the equipment and install it in-house prier to the up-
coming winter weather.
SCHEDULE: Deliver,/and installation prior to winter weather
COSTS: ACCOUNT NO: 1003-8281
BUDGETED AMOUNT REMAINING: $175,000
ATTACHMENTS: Bid results and recommendation to be presented at the Board Meeting
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~
NO
CHIEF FINANCIAL OFFICER: YES~ NO
CATEGORY:
GENERAL
WATER
SEWER X
TO:
FR:
RE:
SOUTH TAHOEPUBLIC UTILITY DISTRICT
BOARD AGENDAITEM
BOARD OFDIRECTORS
Jim Hoggatt, Construction ManagedEngineer
June 6, 2002
BOARD MEETING
AGENDA ITEM:
ACTION ITEM NO: 6.b CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: SLUDGE HANDLING AND ODOR CONTROL FACILITIES PROJECT
REQUESTED BOARD ACTION: Increase Task Order No. 56-A to Carollo Engineers in the
amount of $124,000
DISCUSSION: Carollo Engineers had originally estimated that it would take only 52 plan sheets
to desiqn the Sludge Handling Facilities and Odor Control Project, but because of the complexity
of the project, it took 80 plan sheets.
The bid schedule could not be delayed due to environmental agencies requirements which
forced Carollo Engineers to add a siqnificant amount of additional personnel to the project to stay
on schedule.
Task Order No. 55, which was to write specifications for prepurchasing centrifuqe
equipment, has $61,000 remaining. That amount will be transferred to Task Order No. 56-A to
partially cover the increase. The entire budget for this project's net effect is an increase of
$63,000.
SCHEDULE: As soon as possible
COSTS: $124,000 ACCOUNT NO: 1029/8235 SHFOCP
BUDGETED AMOUNT REMAINING: <$1,315,333>
A I I ACHMENTS: Task Order 56-A, Carollo's request for increase
CONCURHr~NCr= WITH M£QUESTED ACTION:
GENERAL MANAGER: YES~Q. NO
CHIEF FINANCIAL OFFICER' YES~- ' NO
CATEGORY:
GENERAL
WATER
SEWER X
CAROLLO ENGINEERS, A PROFESSIONAL CORPORATION
TASK ORDER NO. 56-A
ENGINEERING SERVICFS
This Agreement is made and entered into as of the 6th day of June, 2002 by and between
South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and Carollo
Engineers, hereinafter referred to as "ENGINEER".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master
Agreement dated April 21, 1988 and as specifically hereinafter set forth, the parties do hereby
agree as follows:
PURPOSE
The purpose of this Task Order Amendment is to provide for additional labor and
personnel to in order to keep project on schedule and finalize design work for the
dewatering building, sludge storage tank, and primary clarifier covers.
2. SCOPE OF WORK
The scope of work for these additional Engineering services is contained in the
ENGINEER's letter proposal of May 29, 2002 as outlined in Exhibit "A" as Tasks 1
through 7 which include preliminary siting, site visits, influent box analysis, darifier
cover analysis, design, bidding assistance, and construction assistance. This proposal
becomes a part of this Task Order by reference herein.
3. STAFFING
Staffing will consist of Robert Gillette, Principal-in-Charge, Jack I~urnam, Proiect
Manager, Scott Parker, Project Engineerand ScottJoslyn, Project Engineer. ENGINEER
shall not change staffing without approval by DISTRICT. Any changes shall provide
for equivalent qualifications as far as possible and practical.
4. DISTRICT RESPONSIBILITIE~
DISTRICT agrees that its officers and employees will cooperate with ENGINEER in the
performance of services under this Task Order and will provide existing drawings and
specifications for the incinerator building, structural calculations on the incinerator (if
available) and data on existing feed sludge, cake and centrate quantity and quality.
ge
TIME OF PERFORMANCF
Tasks will commence with approval of Board on June 6,2002 and end with the
completion of the construction (approximately March 31, 2003).
PAYMENT
Payment to E NGIN EE R for services performed under th is Task Order Amend ment shall
be as provided in Article IV of the 4/21/88 Master Non-Grant Agreement and shall not
exceed the amount of One Hundred Twenty-four Thousand Dollars ($124,000.00)
un[ess the scope of work is changed and an increase is authorized by DISTRICT.
7. INSURANCE COVERAGF
ENGINEER's Errors & Omissions coverage shall be $5,000,000 aggregate with a
deductible of not more than $500,000 for the duration of this Task Order.
8. LABOR CODE REOUIREMENTS
All State of California prevailing wage laws must be complied with in the performance
of work related to this Task Order. These include, but are not limited to, Labor Code
Sections 1720 through 1860.
9. EFFECTIVE DATE
This Task Order No. 56-A will become effective upon execution by both parties and
shall serve as a Notice to Proceed upon execution by District.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and
Clerk of the Board of the South Tahoe Public Utility District, and ENGINEER has caused this
Agreement to be executed the day and year first above written.
Robert G. Baer, General Manager/Engineer
Attest
Kathy Sharp, Clerk of Board
June 6, 2002
Board Approval Date
Gary C. Deis, Principal
License No. 27809
Expiration Date 3-31-06
Robert A. Gillette
License No. 25218
Expiration Date 12-31-05
May29,2002
6249A.00
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Attention: Mr. Richard Solbrig, Assistant Manager/Engineer
Subject: Amendment #1 to the Sludge Handling and Odor Control Facilities Project
Dear Richard:
The purpose of this letter is to:
1 ) Present our request for an amendment to the original contract for the design of the Sludge
Handling and Odor Control Facilities Project and,
2) Request that our project number 6249A.00 (your P.O. # 10530) - Replacement of Sludge
Dewatering Centrifuges be closed. Unfortunately, hours that should have been charged to the
previous centrifuge replacement study were inadvertently charged to the final design project.
We would like to close out the centrifuge replacement study to prevent this from occurring in
the future. There is approximately $61,000 left in this project.
As discussed with District staff, this "fast track" project has required the dedication of significantly
more personnel than originally scheduled to meet the desired bid date. More time was spent in the
initial phase of the project completing technical memorandums needed to delineate design
components and requirements than originally anticipated. In order to maintain the original schedule
for bidding the project the lost time had to be made up during the design phase. This was
accomplished by increasing the project staffing level to accelerate the completion of the plans and
specifications. In addition, the sheet count for this project went up from the originally anticipated 52
sheets to 80 sheets provided by Carollo. This is discussed in detail in the Scope of Work (Exhibit A,
attached).
Our Amendment #1 to the Sludge Handling and Odor Control Facilities Project, Scope of Work
(Exhibit A, attached) includes just the additional tasks that have been competed and are included
in this amendment. The amended engineering cost for the completion of the tasks contained in the
Scope is $124,000. The development of this cost is detailed in the attached Labor Hour and Cost
Estimate (Exhibit B). Engineering fees will be based on the current fee schedule.
The project team for the completion of this project will remain unchanged. Please review our Scope
and Level of Effort and, if acceptable, submit them to the Board of Directors for approval.
Please contact us with any questions.
Sincerely,
CAROLLO ENGINEERS, P.C.
Robert A. Gillette, Principal
JLB:jnl
Attached: Scope of Work
%SEA/DATA\DATA\Client\Stpud_SEA\6249A 10 Dewatenng Fa¢ities/Solbrig L-352902 doc
1218 THIRD AVENUE, SUITE 1600 · SEATTLE, WASHINGTON 98101-3032 · (206) 684-6532 · FAX (206) 903-0419
EXHIBIT A
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AMENDMENT #1 TO THE SLUDGE HANDLING AND ODOR CONTROL
FACILITIES PROJECT
Scope Of Work
The following describes the additional work required to complete the development of plans and
specifications for the Sludge Handling and Odor Control Facilities Project. Bidding and
construction services associated with the construction of the new facilities will be completed as
part of the original contract.
The completion of this project has required the dedication of significantly more personnel than
originally scheduled to meet the desired bid date. Time was lost during the initial phase of the
project where the design technical memorandums were developed and reviewed with District Staff.
We included in our original estimate the time for three small technical memorandums covering the
design of the dewatering building, siting and dealing with the "ugly box." As the project was
discussed with District staff, it became apparent that more detailed memorandums were required to
clarify aspects of the project important to the District. An additional memorandum was added to
discuss the clarifier covers. Four Technical Memorandums were finally developed and reviewed.
The four memorandums were TM #1 - Centrifuge Building/Sludge Storage Tank Siting; TM #2 -
Solids Holding Tank Evaluation; TM #3 - Building Layout and Components and; TM #4 - Clarifier
Cover Evaluation. Each of these memorandums served to clarify different aspects of the total
design in the minds of District Staff and helped Carollo identify and confirm District preferences for
design components. Each was important in this aspect, however, each also reduced the time
originally available to complete the design work. Once the TM's were submitted and District
comments were thoroughly reviewed with staff, the design began almost 6 weeks later than
originally scheduled.
The process also increased the anticipated drawing sheet count from the original 52 sheets to the
final 80 sheets supplied by Carollo. An additional 11 sheets were completed by District Staff and
added into the project bringing the overall sheet total to 91.
The limited building season in the Tahoe Basin does not allow time to be made up at the other end
of the project. Carollo had to significantly accelerate the completion of the plans and specifications
in order to meet the original bid dates required to begin underground construction this year in the
Tahoe Basin. Since additional time was not an option, Carollo increased the project staffing. While
not the most efficient means to completing the design of a project, it was the only means available
to meet the schedule.
Task 1 - Preliminary Siting - to be completed as indicated under the original design contract.
Task 2 - Site Visits - to be completed as indicated under the original design contract.
Task 3 - Influent Box Analysis - to be completed as indicated under the original design
contract.
Task 4 - Clarifier Cover Analysis - to be completed as indicated under the original design
contract.
Task 5 - Design - This is the only categ?ry effected by the requested contract amendment. As
stated above, additional personnel were assigned to the project to maintain the schedule. The cost
for the additional personnel assigned is reflected in Exhibit B (attached). The scope of work being
completed changed only in the total personnel hours required to complete the work and the extra
28 sheets to fully develop it and show it for contractors bidding.
Task 6 - Bidding Assistance - to be completed as indicated under the original design contract.
Task 7 - Construction Assistance - to be completed as indicated under the original design contract.
PROJECT SCHEDULE - No Change
H:\Client\Stpud_SEA\6249A.10 Dewatering Facilities\300.80 Addendum #1 for Additional Funds.doc 2
TO:
FR:
RE:
ACTION ITEM NO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Jim Hoqgatt, Construction Manager/Engineer
BOARD MEETING June 6, 2002
6.c
AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONSTRUCTION INSPECTION AND TESTING SERVICES FOR 2002
CONSTRUCTION SEASON
REQUESTED BOARD ACTION: Approve Task Order No. 40 to AMEC Earth & Environmental,
Inc., in an amount not to exceed $118,000
DISCUSSION: The Board approved a new staff position to provide inspection and testing
service for the 2002-2003 bud(jet. Staff advertised and received seven applications, none of
which met the minium requirements needed for this position.
Instead of hiring someone who did not meet the District requirements and needs at this
time, staff is requesting the Board approve Task Order No. 40 to AMEC Earth & Environmental,
Inc., to provide the inspection and testing services for the 2002 construction season. Staff will
re-advertise for this position again in the fall, and hopefully attract qualified applicants at that time.
Staff recommends the Board approve Task Order No. 40.
SCHEDULE: As soon as possible
COSTS: $118,000 ACCOUNT NO: 2029-8157GMTNK1, 2029-8273
LONGWT,9098-8829 BLINII, 1029-8235 SHFOCP
BUDGETED AMOUNT REMAINING: <$49,186>, <$677,228>, $346,702, <$1,135,333>
ATFACHMENTS: Task Order No. 40, AMEC Earth & Environmental, Inc., proposal
CONCURRENCE WITH REQUESTED A/~TION:
GENERAL MANAGER: YES .//,~,.~ NO
CHIEF FINANCIAL OFFICER: YES/ NO
CATEGORY:
GENERAL
WATER X
SEWER X
AMEC EARTH & ENVIRONMENTAL, INC
TASK ORDER NO. 40
ENVIRONMENTAL SERVICES
This Agreement is made and entered into as of the 6th day of June, 2002 by and between
South Tahoe Public Uti]ity District, hereinafter referred to as "DISTRICT" and AMEC Earth &
Environmental, Inc. (formerly known as AGRA Earth and Environmental, Inc.) hereinafter
referred to as "CONSULTANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master
Agreement dated September 19, 1990 and as specifically hereinafter set forth, the parties do
hereby agree as follows:
I. PURPOSE
Materials testing and inspection services for the 2002 construction season.
2. SCOPE OF WORK
Tasks will include services of Materials Technician, Laboratory Testing, Project
Management and possible Clerical Assistance as described in CONSULTANT's
proposal dated May 21, 2002 which becomes a part of this Task Order by reference
herein.
3. STAFFING
Services will be provided by Arthur C. Legg, Field Services Supervisor, Robert B.
Valceschini, P.E., Materials Department Manager and Michael Magee, Materials
Technician. CONSULTANT shall not change staffing without approval by DISTRICT.
A.n_y changes shall provide for equivalent qualifications as far as possible and practical.
TIME OF PERFORMANCE
CONSULTANT anticipates field work will begin on June 10, 2002 and be completed
by October 30, 2002.
5. PAYMENT
Payment to CONSULTANT for services performed under this Task Order shall be in
accordance with CONSULTANT'S unit fee schedule for the persons assigned to the
project task.
The cost ceiling for this Task Order shall not exceed One Hundred Eighteen Thousand
Dollars ($118,000.00), and will not exceed same except as provided in Article IV of
the Master Agreement.
6. LABOR CODE REOUIREMENTS
All State of California prevailing wage laws must be complied with in the performance
of work related to this Task Order. These include, but are not limited to, Labor Code
Sections 1720 through 1860.
7. EFFECTIVE DATE
This Task Order No. 40 will become effective upon execution by both parties and shall
serve as a Notice to Proceed upon execution by District.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and Clerk of the
Board of the South Tahoe Public Utility District, and CONSULTANT has caused this
Agreement to be executed the day and year first above written.
ROBERT G. BAER, GENERAL MANAGER/ENGINEER
lune 6, 2002
Board Approval Date
ATTEST:
KATHY SHARP, CLERK OF BOARD
SOUTH TAHOE PUBLIC UTILITY DISTRICT
PAUL KAPLAN, ENGINEERING SERVICES MANAGER
AMEC EARTH & ENVIRONMENTAL
DATE
2
May 21,2002
AMEC Proposal No. 2-41Q-000274
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
AMEC Earth & Environmental, Inc.
780 Vista Boulevard, Suite 100
Sparks, Nevada
USA 89434-6656
Tel + 1 (775) 331-2375
Fax + 1 (775) 331-4153
www.amac.com
Attention:
Mr. Jim Hoggatt
Construction Manager/Engineer
Re:
2002 MATERIALS TESTING AND INSPECTION SERVICES
Sludge Handling and Odor Control Facilities and Various Other Projects
South Lake Tahoe, California
Dear Mr. Hoggatt:
AMEC Earth & Environmental, Inc. (AMEC), is pleased to present our proposal to provide materials
and testing services for the referenced projects. Our cost estimates are based on the plans and
specifications for the Sludge Building, conversations between Rob Valceschini, P.E., Michael
Magee (AMEC), and you, and our experience with similar, past projects for the South Tahoe Public
Utility District (STPUD).
It is our understanding that the STPUD is requesting that AMEC provide Mr. Magee to perform
materials testing and inspection services for the Sludge Building and various other projects for the
2002 construction season. The STPUD has requested that Mr. Magee be available from June 10
to October 30, 2002, and work an average of 50 hours per week.
The technician will be responsible for the sampling and testing of native soils, import backfill, and
aggregate base during earthworks operations and the sampling, testing, and placement inspection
of structural masonry, concrete and asphalt concrete during building construction and paving
operations.
South Tahoe Public Utility District
AM EC Proposal No. 2-41Q-000274
2002 Materials Testing and Inspection Services
Sludge Handling and Odor Control Facilities and Various Other Projects
South Lake Tahoe, California
May 21,2002
COST ESTIMATE
June 10 to October 30, 2002 (102 days, Monday through Friday)
Senior Materials Technician - Mike Magee
102 days at 8 hours RT at $80.00/hour ............................. $65,280.00
102 days at 3 hours CT at $100.00/hour ............................ $30,600.00
102 days at 190 miles at $0.50/mile ................................ $9,690.00
Total for Senior Materials Technician ........................... $105,570.00
Laboratory Testing
Soils
12 moisture/density curves at $150.00 each .......................... $1,800.00
Concrete
30 sets of 4 PCC cylinders at $68.00/set ............................. $2,040.00
Masonry
The specifications did not specifically state which method of testing is required for structural
masonry. It appears that the intent of the specifications is to use the unit strength method.
We have provided a cost for testing prisms should they be required.
Unit Strength Option;
8 sets of 3 grout cylinders at $51.00/set .............................. $408.00
6 sets of 3 mortar cylinders at $51.00/set ............................. $408.00
9 masonry block compression at $65.00 each .......................... $585.00
Total for Masonry Unit Strength Option ........................... $1,401.00
Masonry Prism Option;
9, 12-inch prism at $100.00 each ................................... $900.00
9. 8-inch prism at $100 each ...................................... $900.00
Sample trimming, 1.5 hours at $53.50/hr ............................... $80.25
Total for Masonry Prism Option .................................. $1,880.25
Page 2
South Tahoe Public Utility District
AMEC Proposal No. 2~41Q-000274
2002 Materials Testing and Inspection Services
Sludge Handling and Odor Control Facilities and Various Other Proiects
South Lake Tahoe, California
May 21,2002
Asphalt Concrete
6 samples for full Marshall series at $490.00/sample ................... $2,940.00
Total for Laboratory Testing, Masonry Unit Strength Option .......... $8,181.00
Total for Laboratory Testing, Masonry Prism Option .................. 8,660.25
Project Management
22 weeks at 1 hour per week at $73.00/hour .......................... $1,606.00
Total for Project Management ................................... $1,606.00
Clerical
22 weeks at 2 hours per week at $40.00/hour ......................... $1,760.00
Total for Clerical .............................................. $1,760.00
Total Cost Estimate for 2002 Materials Testing and
Inspection Services, Masonry Unit Strength Option .............. $117,117,00
Total Cost Estimate for 2002 Materials Testing and
Inspection Services, Masonry Prism Option ..................... $117,596,00
Overtime rates will be charged for services performed in excess of 8 hours per day, Monday
through Friday; and on Saturdays. AMEC assumes no work will be performed on Sundays
or holidays.
· AMEC assumes no work will be performed on the following dates:
July 4, 2002 (Independence Day)
September 2, 2002 (Labor Day)
We also assume that we will not be required to participate on the apprenticeship program. If it is
determined that we will need to, we will provide you with the cost to comply with the program.
Page 3
South Tahoe Public Utility District
AMEC Proposal No. 2-41Q-000274
2002 Materials Testing and Inspection Services
Sludge Handling and Odor Control Facilities and Various Other Projects
South Lake Tahoe, California
May 21,2002
We trust this information suits your current needs. If you have any questions or require additional
information, please do not hesitate to contact either of the undersigned at (775) 331-2375.
Respectfully submitted,
AMEC Earth & Environmental, Inc.
Robert B. Valceschini, P.E.
Materials Department Manager
Reviewed by,
Steven L. Vineis
Laboratory Manager
RBV/SLV/mm
J:\Marketing\pro-O2-1ab',241 QOOO274~oro.wpd
Page 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Richard Solbriq, Assistant ManagedEnqineer
RE: BOARD MEETING June 6, 2002 AGENDA ITEM:
ACTION ITEM NO: 6. d CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: EXPORT B-LINE: PHASE 3
REQUESTED BOARD ACTION: Authorize execution of Collection Agreement with the United
States Forest Service, in the amount of $10,620, subiect to review/approval by legal counsel
DISCUSSION: The United States Forest Service (USFS) staff has been workinq on the
permitting and environmental documentation for the B-Line Phase 3 project for the NEPA process.
They are actually the lead agency. The USFS standard practice for the last seven years is tn
require the project proponents pay for the USFS staff time to accomplish the environmental and
permitting working in a timely fashion. Collection agreements similar to the one currently
proposed were signed by the District and the USFS in 1996 for B-Line Phase 1, and in 1998 for
B-Line Phase 2.
SCHEDULE: Certifications and permits to be obtained by October, 2002
COSTS: $10,620 ACCOUNT NO: 9098-8828-BLNIII-PRMT
BUDGETED AMOUNT REMAINING: $1,760,497
ATTACHMENTS: Collection Aqreement
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~/ NO
CATEGORY:
GENERAL
WATER
SEWER X
02-CO-110519
00-
COLLECTION AGREEMENT
BETWEEN
SOUTH TAHOE PUBLIC UTILITY DISTRICTAND
USDA FOREST SERVICE
LAKE TAHOE BASIN 1VLaA'gAGEMENT UNIT
THIS COLLECTION AGREEMENT is entered into by and between South Tahoe Public
LTtiS~_District, hereinatier referred to as STPUD; and the U.S. Department of
A=_~icutture, Forest Serv/ce, Lake Tahoe Basin Management Un/r, hereinafter referred to
as FOREST SERVICE; under the provisions of the Cooperative Funds Act of June 30,
1914 (16 U.S.C. 498).
i. PURPOSE:
To provide a mechanism for STPLq) to pay thek share of costs for environmental
documentation of their proposed projects.
The Forest Ser~4ce administers National Forest System lands on ~vhich STPLrD is under
special use permit for waste water and drinking water facilities. STPUD currently
proposes the following projects to construct and maintain waste water and drinking water
fac~ties: Luther Pass B line Phase III Export Sewerline, Gardner Mountain Tank #2
Replacement, Iroquois Infiltration Gallery. Additionally, the development and completion
cf a new Master Waste Water Special Use Permit has been proposed.
The FOREST SERVICE requires an environmental analysis (in compliance with the
National Environmental Policy Act) in order to evaluate these proposals, but is unable to
schedule and finance the process of obtalnin_q this information wSthin the STPUD's desired
planning schedule. STPUD desires to ~:ontribute financial assistance and/or
facilkate the obtaining of the needed information from mutually a~eed upon consultants
to allow the FOREST SERVICE to obtain the needed information to make a decision on
an envircnmental analysis.
In consideration of the above premises, the parties hereto a~ee as follows:
H. S~f'UD SHALL:
I. ADVANCE PAYMENT BY COOPERATOR TO FOREST SERVICE. Upon
presemation of a Bill for Collection, make an advance deposit in the amount of TEN
THOUSAND SIX HUNDRED TWENTY dollars and NO cents ($10,620.00) for the
purpose of paying costs associated with project field reviews, environmental compliance
(NTPA), resource specialist studies and or reviews of project applications and plans, GIS
survey and mapping where appl/cable and monitoring where necessary and agreed upon by
both parties. This amount includes required 18% overhead assessment. Exhibit A attached
hereto, and by this reference incorporated herein, displays the breakdown of these costs.
1~ THE~ FOREST SERVICE SHALL:
1. ADVANCE BILLING. Bill the cooperator prior to commencement of work for
deposits sufficient to cover the estimated costs (including overhead) for the specific
payment period. Overhead will be assessed at the rate of 18 %.
Billings shall he sent to: South Tahoe Public Utility District 1275 Meadow Crest Drive
South Lake Tahoe, California 96150-7401
2. Deposk the payments received fi.om the Cooperator into a Forest Service
cooperative work fund.
3. Provide project office and field review by resource specialists, review and
comment on contractor supplied environmental documentation or preparation of
environmental compliance documents (NEPA), resource specialist(s) contact with STPLrD
environmental consultant(s) and federal and state agencies, GIS support for survey and
mapping where needed, and project monitoring where necessary and a~eed upon.
4. If additional funds are required to complete the documents, the FOREST
SERVICE w~ bill the STPUD for additional money, in advance of continuing work on
said projects. All funds used to finance the project must be collected in advance of
expenditures on project. Additionally, a written modification to this instrument
documenting the additional estimated costs will be executed by both parties as provided in
IV.2. below-.
Ff. IT IS bIUTUALLY UNDERSTOOD A/ND AGREED U-PON BY AND
BETWEEN THE~ PARTIIES THAT:
1. For those projects involving an amendment or issuance of a special use permit,
this instrument is accepted solely to expedke decisions on environmental documents
(which may include the preparation of the documents), which appropriately discloses the
effects of the proposed projects. Nothing herein shall be construed as obligating the
FOREST SERVICE to approve STPUD's application to issue or amend a special use
pemnit for the proposed uses.
2. MODIFICATION. Modifications within the scope of the instrument shall be
made by mutual consent of the parties, by the issuance ora written modification, signed
and dated by all parties, prior to any changes being performed. 3. PARTICH?ATION IN
SIMtLAR ACTMTIES. This instrument in no way restricts the Forest Service or the
Cooperator(s) fi-om participating in similar activities with other public or private agencies,
organizations, and individuals.
4. PR/NC[PAL CONTACTS. The principal contacts for tiffs instrument are:
Gary R. Weigel
USDA Forest Service
Special Uses Adrrfinistrator
870 Emerald Bay Road Suite 1
South Lake Tahoe, CA 96150
530 573-2672
530 573-2693
Email: gweigelOfs.fed.us
Richard Solbrig
South Tahoe Public Utility District
Assistant General Manager
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150-7401
530 544-6474 Ext: 202
530 542-7073
Emall: rsolbrig~stpud.dst.ca.us
5. TEKMINATION. Any of the parties, in writing, may terminate the instrument in
whole, or in part, at any time before the date of expiration. No parties shall incur any new
obligations for the terminated portion of the instrument after the effective date and shall
cancel as many obligations as possible. Full credit shall be allowed for each Partv's
expenses and all non-cancelable obligations properly incurred up to the effective'date of
te,wnination. 6. ENDORSEMENT Any cooperator contributions made under this
instrument do not by direct reference or implication convey Forest Service endorsement of
the cooperator's products or activities. 7. COM2VI~NCEMENT/EXPIRATION DATE.
This instrument is executed as of the date of last signature and is effective through
Dezember 3 I. 200Z, at which time it will expire unless extend
8. TAXPAYER DENTIFICATION NUMBER. The cooperator shall furnish their
t,~x identification number upon execution of this instrument.
9. FREEDOM OF INFORMATION ACT (FOIA). Any information furnished to
the Forest Service under this instrument is subject to the Freedom of Information Act (5
U.S.C. 552).
10. REFUNDS. Contributions authorized for use by the Forest Service, which are
not spent or obligated for the project(s) approved under this instrument, will be refunded
to the cooperator or authorized for use for new projects by the cooperator.
1 I. LEGAL AUTHORITY. The cooperator has the legal authority to enter into this
instrument, ahd the institutional, managerial and financial capability (including funds
sufficient to pay nonfederal share of project costs) to ensure proper planning,
management, and completion of the project.
IN' WITNESS WHEREOF, the parties hereto have executed this instrument as of the last
date written below.
BOB BAER, General Manager
South Tahoe Public Utilky District
Date
Taxpayer Identification Number:
Date
NLARD3ETH GUSTAFSON, Forest Supervisor
USDA Forest Service
La~.:e Tahoe Basin Management Unit
The authority and format for this instrument have been reviewed and approved for
si=onamre by:
KARINE WAGNER
A~eements Coordinator
USFS - IBET Province
Date
EXHIBIT A
To
COLLECTION AGREEMENT
Between
South Tahoe Public Utility District
and
USDA - Forest Service
Lake Tahoe Basin Management Unit
Description of Work: Field Suvey(s) connected with Bline Phase
Review and report on ADEIS for Bline Phase HI.
Consultation and meetings with STPL'D, TRPA and LRWQB.
Plan review, NTPA documentation, consultation, and inspections
for Iroquois
Infiltration Gallery.
Wildlife coordination for Gardner Mountain Water Tank.
GIS map exhibits for Master Wastewater Special Use Permit.
Resource surveys and inspections for NqEPA preparation.
NEPA documentation for permit issuance.
Resource(s):Wildlife
Botany
Landscape
Watershed
Heritage Resources
En~wineefing
Lands
Special Uses
Subtotal = $9,000.00
Administrative Costs (18%) = $1,620.00
Total to be Collected = $10,620.00
Job Code for Default to CWFS:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Carol Swain/Information Systems Manaqer, Lisa Coyner/Customer Service Manager
RE: BOARD MEETING June 6, 2002 AGENDA ITEM:
ACTION ITEM NO: 6. e CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: UTILITY BILLING SOFTWARE REPLACEMENT
REQUESTED BOARD ACTION: Authorize staff to negotiate contract with selected Utility Billing
software vendor for software purchase and installation, conversion, and traininq services in an
amount not to exceed $157,000
DISCUSSION: After the February 7, 2002 Board Meeting, when staff was authorized to
proceed with the Request For Proposal (RFP) process for replacement of the District's Utility
Billing software, RFPs to twelve software vendors were sent out. Of the seven vendors who
responded, four were considered by staff to meet District requirements.
These four vendors were invited to demonstrate the features of their software to District
staff for evaluation. Staff also held telephone interviews with their current clients to determine
user satisfaction with the product and with vendor responsiveness to user needs. Upon com-
pletion of the preliminary evaluation process, staff narrowed the field to two vendors: Advanced
Utility Systems and Springbrook Software.
Upon completion of final evaluation of the remaining two vendors' proposals, staff is
requesting authorization to award the contract to the selected vendor for utility billing software and
professional services for installation, conversion, training, and maintenance services and to
proceed with details of contract negotiation with input and approval from District counsel.
SCHEDULE: Complete evaluation by 6/13; Negotiation of contract by June 30; Implementation
& training: 7/22 - 11/30/02
COSTS: In an amount not to exceed $157,000 ACCOUNT NO: 1037-8361
BUDGETED AMOUNT REMAINING: $157,000 in 2003 fiscal budget
ATTACHMENTS: Vendor Proposals and Preliminary Cost Comparison available upon request to
the Clerk of the Board
CONCURRENCE WITH REQUESTED ~r.~.l'l~ON:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES/ NO
CATEGORY:
GENERAL X
WATER
SEWER
! N F I N ! T Y
South Tahoe
Public Utility District
Request for Proposal
Utility Billing & Customer ~[nformation
Software System
Presented by
ADVANCED
UTILITY SYSTEMS
March 15, 2002
ADVANCED
UTILITY SYSTEMS
Section 1:
Executive Summary
Advanced Utility Systems Corporation is proud to offer the South Tahoe Public Utility
District a proposal that defines and distinguishes the key factors that will provide the
foundation for a successful conversion to a new Customer Information System. We
appreciate the opportunity to highlight some of the strengths of CIS Infinity, our
Customer Information and Billing so,yarc application. After review of our proposal, we
hope that the District will see that Advanced represents a safe and practical choice for a
complete CIS solution.
After reviewing this Executive Summary, we are confident that the South Tahoe Public
Utility District will have a broad understanding of why so many public sector entities
have chosen Advanced Utility Systems Corporation to provide the most functional,
innovative, and progressive solutions available for CIS today.
Company Strengths
Advanced Utility Systems Corporation has a deep understanding of the water industry
and its needs: the majority of the company's management installation, sales and support
personnel have worked for utilities and public sector water providers themselves, and it is
this experience and expertise upon which we draw to deliver powerful solutions.
One of the key reasons behind Advanced Utility Systems Corporation's success is our
proven track record. In 1997 the company began with a single client. In five short years
we now have in excess of 45 clients. In 1999 growth topped 100%. In Year 2000 growth
continued to be strong. In 2001 sales more than doubled those of the entire Year 2000, as
word of the functionality and implementation successes of Advanced Utility Systems
spreads.
Product Functionality
CIS Infinity has been developed so that the business objectives and needs identified in
your RFP can be achieved. Following are a few of the unique features of the CIS Infinity
product offering:
Easy access to utility bills, reciepts, and CIS information - Easily
handles customer inquiries from a single, easy-to-use window.
Provide "real time" information - CIS Infinity is an easy to use, fully
flexible application that will allow your Customer Service Representatives
(CSRs) to focus on meeting customer needs. It also inlcudes rich
functionality letting CSR's complete activities in real time.
South Tahoe Public Utility District March 15, 2002 Page 1 of 4~3
ADVANCED
Eliminate duplicate entry of information into the ne,v system - The
fully integrated architecture of CIS Infinty ensures that the District will
not have to duplicate the entry of data into thc system.
Eliminate redundant paper production - Real time, with imegrated
modular development the system reduces the need for printing copies of
documents.
· Enhance current system procedures by automating certain tasks -
Soon to be released scheduler module allows users to schedule billing and
other functions in the optimal manner for the District.
· Support "ad hoc" report writing capabilities - CIS Infinity has an easy-
to-use report writer for custom reports and extensive query capabilities.
· Assist with conversion process for current system information - Data
conversion experts from Advanced Utility Systems provide assistance in
the conversion from the Districts existing CIS system.
· Provide a user-friendly, easy to learn system - CIS Infinity is easy-to-
use, and because it was built from the ground up as a windows product,
therby using point-and-click display, numerous icons, and intuitive drop-
down boxes it is easy to train new employees.
· Provide the agency with state of the art 32-bit GUI software - CIS
Infinity has been developed using true 32-bit graphical development tools.
· Utilization of conventional hardware, operating system, & database
software - Utilizes database independent technologyTM to allow the use of
Microsoft SQL or Oracle database. The application runs on Microsoft NT
Servers.
Ensure ongoing, responsive, reliable technical software support -
Advanced provides a comprehensive support system as part of the chosen
annual support and maintenance package.
Provide refinements through responsiveness to enhancement requests
- Regular product releases ensure that CIS Infnity continues to as a
market leader in functionality while taking advantage of the latest
technological developments.
Implementation Methodology
A thorough understanding of our streamlined implementation process is key to assessing
the value of choosing CIS Infinity as your billing and customer information solution. Our
previous work with more than 45 implementations for utilities has been instrumental in
the development of our conversion, installation, set-up and training solutions.
We know from experience that thorough preparation and effective scheduling increases
the confidence of your staff while keeping overtime and costs to a minimum - and that's
as important to us as it is to you.
South Tahoe Public Utility District March 15, 2002 Page 2 of 4~;
ADVANCED
UTILITY SYST E H$
On-Going Support Structure
During and after the implementation, the on-going support structure of Advanced Utility
Systems Corporation will provide that added value to make the successful conversion to
CIS Infinity. There are several elements to our service package that are provided with on-
going support and maintenance. Some of these services include:
Help Desk Support - Advanced offers a variety of support services including the "Gold"
7-day a week 24 hour a day technical and user support, and the "Silver" "Business
Hours" service. PC Anywhere 9.0 is used for dial-in support, or Citrix Metaframe or
Terminal Server are used for support provided with intemet access, and site visits are
made when necessary.
Enhancements - No matter which support package is selected for the CIS Infinity system
the South Tahoe Public Utility District, will be entitled to all ongoing enhancements to
the system. These enhancements are included as part of the base support agreement and
will be provided at no additional cost.
Version Upgrades - New versions of CIS Infinity are included as part of the core
support package. Historically new versions are issued annually.
Continued Compatibility - Separating the back-end database from new versions of CIS
Infinity means the South Tahoe Public Utility District can receive a new version and not
be forced to upgrade your database. Or if you elect to upgrade your database to a new
release of SQL or Oracle, Advanced is constantly testing in-house ail new database
releases to ensure CIS Infinity is fully compatible with the latest database technology.
This gives you the power to decide when it is time to upgrade database soft:ware, and not
be dictated by the CIS application.
Price
Advanced Utility Systems prides itself on providing mission-critical software to Public
Sector organizations for a reasonable price. CIS Infinity provides robust software,
comprehensive support and cost effective solutions to the North American Utility
marketplace.
South Tahoe Public Utility DislaSct March 15, 2002 Page 3 of
ADVANCED
Future Versions
Advanced Utility Systems is committed to keeping both our clients and our customers
up-to-date with the latest technology and processes. Our policy of armual releases has
allowed us to keep on top of the latest changes in both the utility industry and the
software industry. Version 2.0, which is currently shipping, provides our clients with the
advantages of Database Independent TechnologyTM and our Rate InfinityTM rate
management system. We have also completed interfaces for automatic payment firms, 12
different meter-reading devices, and, most recently, Bill Presentment technology that
allows our customers to offer bills and bill payments over the web.
In CIS Infinity, Version 2, we have a product that is robust yet flexible but we are
committed to go farther. Our next version will take full advantage of not only the web but
of mobile and palm computing. We are fully focused on taking advantage of com/dcom
technology and are striving to provide tools for our clients that will allow them to take
advantage of technological change. As we commit to strengthen our product, we commit
to ensure that our customers can take advantage of the latest technology and techniques to
provide state-of-the-art responsive customer care and billing services.
Benefits
· Strong Company Stability and Mission
· Innovative Product Functionality
Realistic and Progressive Technology Structure/Future
· Proven "Best Practices" Implementation Methodology
· Consistent and Reliable On-Going Support Structure
Competitive Price
South Tahoe Public Utility District March 15, 2002 Page 4 of
ADVANCED
UTILITY SYSTEMS
Section 3:
Vendor Profile
Advanced Utility Systems Corporation was formed in 1997 to provide Customer
Information and Billing services exclusively for the utility industry. Our services include
providing the application software, software installation, product implementation, and
complete acceptance testing. The implementation involves training, conversion, and
complete documentation. It also involves working with your technical experts in
specifying hardware and communications technology and ensuring the interfaces to the
software application selected by the South Tahoe Public Utility District are operating
seamlessly.
CIS Infinity taps the potential of SQL development and object-oriented Windows
technology in order to deliver a flexible and dynamic utility billing software system.
Within five years of releasing CIS Infinity, billing and customer information software,
Advanced Utility Systems Corporation has established itself as one of the leading
suppliers of customer information system solutions in the North American utility
marketplace.
The Advanced Utility Systems management team has proven experience in three key
areas: innovative development of billing and customer service software for municipal
utilities, a thorough understanding of the role of information technology in the utility
business and a comprehensive understanding of the changing utility industry. That
expertise has resulted in the creation of robust software, cost effective solutions and
comprehensive client support.
Over forty-five utilities in North America, and many with similar operating
characteristics to the South Tahoe Public Utility District, have already chosen CIS
Infinity as their software solution. Their search for an experienced company, with
comprehensive, affordable, and easy-to-use billing and customer information software
has led them to Advanced Utility Systems Corporation. It is our hope your search will
result in the selection of an Advanced Utility Systems' solution, as we demonstrate the fit
between your needs and our Solution.
Advanced Utility Systems is a privately owned, independent company. Advanced Utility
Systems is owner operated, dedicated to developing and implementing Customer
Information and Utility Billing software solutions for the utility industry. The company
has a single main office located in Toronto. Utilizing a single office allows the company
to concentrate expertise in areas such as development and support, and to promote
synergies fi:om working together. Visits to client sites are common, and sales efforts also
generate a great deal of travel.
The company has a single focus, and relies exclusively on a single product - CIS Infinity.
Other services are in place to support this product - Data Conversion, Implementation
Services, and Training. CIS Infinity has been developed in a modular format with
modules activated/not-activated depending on your needs.
South Tahoe Public Utility District March 15, 2002 Page 6 of 4U
ADVANCED
At present the company has 41 clients using CIS Infinity, with a further 8
implementations underway, slated for completion throughout 2002. Over half of our
clients have migrated to Version 2, with the remainder scheduled to upgrade in the
coming months. All new implementations are installing Version 2 of CIS Infinity.
Advanced Utility Systems is a private company and bound by shareholder agreements not
to divulge certain company financial information including Sales and Net Income data. If
we were selected as the vendor of choice we would discuss how to provide the
information you require. We can say that the company has experienced extremely strong
growth in the past few years, that sales for 2001 more than doubled those from 2000, and
that we are committed to serving the utility sector for many years.
Advanced Utility Systems currently projects employment levels in 2002 to exceed 86
people. A break down by responsibility area is shown below.
Total Employees 86
Senior Management 8
General & Administration 9
Sales and Marketing 6
Analysts/Developers 28
Implementation/Support Professionals 35
Advanced is proud of the team approach that it takes into every project. Advanced
believes that this approach and rewarding our employees accordingly has led to very low
turnover of staff. This low turnover has meant increased productivity, stability and has
been the key to the rapid and successful growth of Advanced Utility Systems.
Advanced Utility Systems is exclusively a CIS vendor. From formation several years ago,
to the company's current position as a leader in supplying CIS solutions to the public
sector, success has come because ora dedicated focus on the development and
implementation of CIS Infinity in a manner that ensures innovation, flexibility and
superior customer service.
Choosing Advanced Utility Systems, and CIS Infinity is not a one-time action. The South
Tahoe Public Utility District is selecting a long-term partner. This phrase is often used
loosely, but with Advanced we back-it-up. CIS In£mity is updated every month with
small features. They arise from activity with other clients - perhaps a new client has
requested a customization that is being made available to everyone, or from technological
changes, or fi:om improvements our development team has identified. New Versions of
CIS Infinity are released every 18 to 24 months, incorporating new features and
technology to meet market changes.
When you select Advanced you join this ever-moving evolution, as all our customers,
through their support arrangements, are entitled to all new releases. As the company
South Tahoe Public Utility District March 15, 2002 Page 7 of 48
ADVANCED
focuses exclusively on the utility sector we are able to devote our development expertise
to building solutions for the future as well as today's market. Unlike vendors for whom
CIS is a division of a larger entity who, depending on the whims of the parent firm, may
or may not stay in the CIS business, Advanced is dedicated to the CIS sector.
South Tahoe Public Utility District March 15, 2002 Page 8 of 48
ADVANCED
Section 4:
Application Software
(i) Account Management
The user interface is designed to provide access from the account inquiry screen to all
customer information with the click of a mouse. CIS Infinity retains all customer history
including calling history, correspondence notes, comments, service orders, usage, credit
and payment for an unlimited period of time. It can manage single accounts, master
accounts and temporary accounts. CIS Infinity also provides access to available and
installed service offerings, product offerings, equipment offerings and program offerings.
The South Tahoe Public Utility District needs to use the customer account for multi
views into account transactions, consumption, payments, billings and adjustments.
Account specific notes are readily handled by CIS Infinity. Menus are dynamic and as
such users can decide what to call files and how the menus are to be organized.
Navigation throughout CIS Infinity is simple. All information associated with a customer
is available on a single, easy to read window. Common functions are available on the
toolbar at the top. Below the toolbar is the Customer Information Band, which provides
the most commonly accessed data at a glance. Seventeen well-organized tabs provide
further information regarding the account. Data associated with that tab is available in the
center of the window along with functional buttons. Accounts are located by simply
typing the account number at any location throughout the software. A detailed search is
available which may be customized to locate particular criteria. Clicking 'More' on the
toolbar exposes a browser-like history of the most recently accessed accounts.
(ii) Billing Management
Cycle Billing
Final Billing
Regular Billing
Manual Billing
Flat Rate Billing
Meter AdcVRemove
Rate Code Changes
Service Add/Remove
All billing processes within CIS Infinity, including manual, estimated, budget, flat rate
and rental, are simplified. Real time transactions eliminate the need for day-end
processes. The integration of the customer information component and the billing
component of CIS Infinity makes processing adjustments, estimates and final bills quick
and easy. You can define your own exception parameters and processes, make special
discount and credit arrangements for individual customers, implement alternative tax
rates and apply multiple taxes.
Cycle, date and event driven billing schedules are all supported by CIS Infinity. Time and
volume based consumption are tracked and recorded through interval meters, while
South Tahoe Public Utility District March 15, 2002 Page 9 of 48
ADVANCED
consumption validation and estimation algorithms are handled through customer-based
exception checking and billing.
CIS Infinity provides you with simplified billing processes, including cancel and re-bill,
bill re-print based on revised consumption history, single bill print from archives and bill
register re-print. Bill registers are archived electronically. You have greater precision for
exception checking, usage quoting and estimating based on unlimited reading history.
CIS Infinity can be configured to offer different estimating procedures for each service.
Bills, deposits and equalized billing can be estimated based on a user-defined formula,
for example the amount of the last bill, the average of the last six months, year or two
years, same as the bill six months, year or two years ago. With CIS Infinity you can also
track the history of the service address and the previous customer's history for greater
estimating precision.
The software makes it possible for your organization to offer five different types of pre-
authorized payment plans, including equalized and actual billing. CIS Infinity interfaces
with all major financial institutions. Users can define the equalized payment quote
formula based on consumption history. Payment plan accounts can be automatically
reconciled and reminders and/or labels can be produced. Customers are able to choose
which days their payments are drawn from their accounts.
South Tahoe Public Utility District March 15, 2002 Page 10 of 4~
ADVANCED
UTILITY SYSTEMS
(iii) Credit and Collections Management
Collections procedures including penalty pick up are automated based on collection
parameters defined by the user. CIS Infinity will build credit ratings based on your
specifications. The software stores unlimited collection history for each account, which is
quickly accessible through the customer information screen. Collection history is
customer specific and aggregates a customer's credit rating based on all of their previous
properties. CIS Infinity automatically tracks payment arrangements and their current
status, initiates collections procedures (call, notice and print) and assigns follow-up tasks.
Collection parameters are specifically designed for deposits. CIS Infinity can be
configured to provide automated interest pick up with interest applied to either the
deposit or the account.
CIS Infinity provides for the set-up of late payment and retumed check penalties. The
system can also be easily configured to accommodate third party, guarantor and co-signer
relationships.
Arrangements may be added from the Main Customer Information Form by clicking on
the 'Contact' tab. After clicking on the 'Add' button the Customer Account Arrangement
window appears which allows for data entry. Once entered, the information appears in
the Arrangement list.
South Tahoe Public Utility District March 15, 2002 Page 11 of 48
ADVANCED
(iv) Customer Service and Care
The extensive contact module built in CIS Infinity will meet the South Tahoe Public
Utility District need for complete customer contact - both direct-serve and self-serve. In
the past the primary customer contact was done through the telephone or through walk-in
visits. In the future tins will change as more and more customers wish to use the Interact
to access details on their account and ultimately pay their bills. In either case the CIS
solution must provide the information to the customer, and must provide the mechanisms
the staffneed at the South Tahoe Public Utility District to complete the required "tasks"
to meet the customers' requests.
Of criticai importance are the features available to your CSRs, so that they can provide
information to clients not seeking self-service, and can assign tasks from customers
seeking self-service or direct service. The comprehensive integrated contact management
system allows users to assign tasks and automatically generate them for many aspects of
their business, creating a tool that supervisors and managers can use to manage
workflow. All contact with a customer is available from one tab including notes, tasks,
payment arrangements, letters, service orders, notice history, contact history and inquiry
history. A simple click of the mouse allows you to view all of the customer's Instory at
once.
Users can use control files to configure CIS Infinity to automatically assign tasks for
many activities. Users can assign tasks to specific users or to departments, set the date for
the task to be performed and have the sof~vare track the task to completion.
Integrated with the contact management component of the software, the service order
system can be configured to automatically generate service orders in response to other
activity within the system. For example, CIS Infinity will automatically issue a service
order for a final meter reading on an account when the move out is entered.
Whether generated automatically or manually, the service order system will schedule the
service order, assign it to a user or department and track it through the entire CIS system
until completion.
CIS Infinity can store unlimited customer information including multiple names on
accounts, all service address information including lot, plan concession and roll number,
phone numbers for home, business, fmc, cellular, pager, employer, lawyer (and more) as
well as e-mail and web addresses. CIS Infinity can be used to track customer
demograpinc information. The open data structure allows for data exchange and
integration with Interactive Voice Response.
CIS Infinity supports and tracks all correspondence. It automatically imports customer
information into your word processing program for the creation of individual letters or
for the generation of form letters. All types of correspondence can be faxed or e-mailed
directly fi.om the software, if your internal network supports these functions.
South Tahoe Public Utility District March 15, 2002 Page 12 of 48
ADVANCED
UTILITy SYSTEMS
(v) Customer Management
When customers call into the South Tahoe Public Utility District, they expect their
Customer Service Representative to have knowledge of all correspondence with that
customer. The contact tab is available on the Main Customer Service Form. Not only is
there a record of historical transactions, but newsletters, notes, and service orders may be
generated and tracked. See the section below titled Ad Hoc Letter Generation for further
detail on these functions.
The sof~ware allows you to identify and track customers independent of the service
address. Customers in or out of the service area cannot only be tracked, but also a
complete listing of services they utilize or can utilize can be associated to them. New
move-ins, or move-outs can be identified and procedures are in place to then process
these accounts. Detailed account summaries and account listings with drill down
capabilities are available within the system. Each account may be defined as a member of
a special group. These groups may be billed independently.
South Tahoe Public Utility District March 15, 2002 Page 13 of 48
ADVANCED
UTILITy SyST E H S
(vi) Financial Management
Advanced Utility Systems Corporation develops and implements Customer Information
and Utility Billing Solutions exclusively. By following this "best-of-breed" approach,
the development and implementation teams at Advanced have become experts in
interface construction to meet the requirements of our clients.
(vii) Inventory Management
CIS Infinity provides for meter based billing activities, meter inventory based activities
and meter testing programs. The meter inventory functionality of CIS Infinity supports
multiple meter changes and tracks meters in the field, in stock, and scrapped. Through the
automated link to the contact management system, CIS Infinity generates service orders
for re-verification or repairs and produces reports for service orders and replacements.
Lt* :~:r -,,.,... ~ ....... lt/'z4/1990 / I
South Tahoe Public Utility District March 15, 2002 Page 14 of 48
ADVANCED
UTILITy SYSTEMS
(viii) Rate Management
A key strength of CIS Infinity is its ability to handle a myriad of rates and contracts. CIS
Infinity can handle every residential, commercial, and industrial rate currently in place.
Using Rate Infinity TechnologyTM, we have developed a new rate engine that allows
extremely complicated formulae and calculations that can be woven into individual rates,
making secondary spreadsheets and manual work redundant. This total flexibility allows
the software to accommodate rates, charges, fees, surcharges, taxes, adjustment clauses,
rate determinants and dynamic rate assignments. CIS Infinity is also designed to handle
more complex applications such as evapo-transpiration rates.
400278477 Service Ad~'ess 1220 ShllrH RD. ;
T~ ~ter I Rate Des~iption
South Tahoe Public Utility District March 15, 2002 Page 15 of 48
ADVANCED
UTILITY SYSTE D*I S
(ix) Service Address Management
CIS Infinity separates the customer account number from the service address number.
Combined they represent the complete customer account. Separated they allow
information about the service address to be maintained with the building or premises.
With the automated contact management system in CIS Infinity, the move in/move out
process is simplified. With the completion of a move in/move out entry on CIS Infinity,
the meter reading is automatically scheduled, the necessary service orders are generated
and all information for processing deposits and final bills are prepared.
South Tahoe Public Utility District March 15, 2002 Page 16 of 48
ADVANCED
UTILITY SYSTEMS
(x) Usage Tracking
CIS Infinity is used in over 40 sites throughout North America to effectively manage
usage. At each of these sites an interface has been developed with the meter reading
systems including hand-held, automated meter reading systems, and large time-of-use
systems. All Advanced clients use handheld reading devices for meter reading, and as a
result CIS Infinity can fully accommodate your needs in this area. CIS Infinity has the
ability to capture and track consumption-based usage based on the passage of time as
well as measured flow. The system also validates consumption, processes reads and
tracks unauthorized use.
South Tahoe Public Utility District March 15, 2002 Page 17 of 48
ADVANCED
UTILITy SYSTEMS
(xi) On Line Help Documentation
On-Line help is context sensitive allowing users to research activities specific to their
needs, without needing to flip through a large cumbersome manual. It is not a one-time
automation process, or the creation ora PDF file rather; it is accessible and readable,
presenting information to users in a logical, hierarchical structure so that they can "drill-
down" to collect more information if necessary, and easily navigate between topics.
The on-line help is newly developed, allowing CIS Infinity to take advantage of current
help techniques such as a series of drop-down menus and call-out boxes. The three main
menu tabs are Contents, Index, and Search. These tabs can guide users and allow them to
collect the information they need quickly and effectively. Users can printout topics if they
wish to retain written help records. Changes to on-line help are made through advising
one of the company's documentation experts, and letting them coordinate changes.
A sample screen shot is shown below:
~ ,~o~u~o. Notice exempt customers
: ~1 Modiyng a metea With the exception of equalized payment plan customers
~ ~g a met~ ~ ~9 with no draw Dom a bank, ail pre-authorized payment
~ ~g~e~~ ~ plan customers are automatically notice exempt. You do
;.. ~ R~e~ter not need to set the flag on their accounts.
~ ~ E~ m~a ~o~
~ ~ ~t. ~ What do ~ou want to do?
~ co~ [~t~*op~I
South Tahoe Public Utility District March 15, 2002 Page 18 of 48
ADVANCED
Securi~
Security in CIS Infinity is extremely sophisticated but user friendly. The security has
been structured in an "open" manner, in that upon the receipt of CIS Infinity there have
been no pre-patterned security features. The system administrator can prepare a security
plan, and designate rights and restrictions by user, group and section down to the field
and table level.
File Recovery
Each Advanced client's DBA or IT department handles data backup and recovery. There
are a wide variety of tools available, and we recommend scheduling regular nightly
backups.
Hand-Held Meter Reading Devices
CIS Infinity is in-use or in-implementation at approximately 50 sites throughout North
America to effectively manage usage. At each of these sites an interface has been
developed with the meter reading systems including hand-held and automated meter
reading systems. The majority of our clients use ITRON, RADIX, Sensus or DAP
handheld reading devices. We are certain that we would be able to meet the needs of the
South Tahoe Public Utility District in this area.
Internet Capabilities
A new module is nearing completion that will allow a utility's clients to "self serve" via
the Interuet. Named Customer Infinity, and sold separately from CIS Infinity as a
complementary module, the system will allow your customers to log-in via the web and
review their bill, make a payment (using a third-party financial institution to link to banks
and provide security), collect account information or history, and ultimately in future
upgrades schedule service work and enter meter readings.
User Defined Fields
Field labels can be changed by users in some cases. In addition the extensive use of
control forms allows users to define field names and values. The development team at
Advanced is able to add fields if necessary, which would be priced based on hours of
work necessary.
Scanning of Documents and Pictures
Advanced Utility Systems currently has one client using an imaging system for
remittance processing purposes to which we have built an interface. CIS Infinity also has
the ability to store hyperlinks within certain fields attached to documents or images
stored on the District intranet.
Further information would be required to determine the exact needs of the District in this
area before commenting on the possibility and extent of any modifications for this
purpose.
South Tahoe Public Utility District March 15, 2002 Page 25 of 48
ADVANCED
(B) Modifications Required to Meet the District's Needs
After reading the South Tahoe Public Utility District RFP, Advanced Utility Systems
sees no modifications necessary, except for the development of proper interfaces, to meet
the District's needs.
If the implementation process identifies unique custom needs, specifications could be
established and an estimate of work requirements and price prepared. The South Tahoe
PUD could consider whether to develop the customization or delay the work effort.
(C) Maintaining CIS Infinity After Implementation
Advanced Utility Systems Corporation has developed three levels of support, enabling
you to pick the level that best suits your needs. Each of the plans provides coverage for
the software application that includes three main elements - a support desk, product
upgrades/updates, and ongoing training services. The support package does not cover
hardware maintenance.
"Gold" level is the premier support package. - We advise new clients to take the Gold
level of support in order to ensure that all of your needs are met.
Here are some of the features of the Gold Level of support:
v' At its core, support services provide full access to new soRware upgrades and
product releases. This means we will have our development team working on
enhancing the software throughout the year, providing you with product
upgrades and releases which are included as part of the Support Agreement.
We are committed to providing you with new features to the software by
investing in ongoing development without having you absorb the cost of these
new features.
· / Access to your own Support Web page.
,/ Access to Support Knowledge Base via the Web.
· / Access to Frequently Asked Questions page via the Web.
v' Access to useful Advanced Searches via the Web.
,/ Access to Build Logs and Build Downloads via the Web.
· / Access to the Support Department via the Web, e-mail, fax, and 1-800 Support
Hot Line.
,/ Regular updates issued to users regarding the status of your support items and
the option of having them posted on your Web page.
· / 24 hour, 7 days a week Support (weekends must be scheduled in advance).
This pertains not just to the support desk, but also to activities during evening
and night hours when the system is not in use (for example, Builds).
,/ Up to five Individual Users may send items to the Support Department for
investigation.
South Tahoe Public Utility District March 15, 2002 Page 26 of 48
ADVANCED
,/ All changes to documents requiring less than 30 minutes to complete, for
example, Bill Prints, Form Letters, and Notices.
· / Two Days of Workshop Training at Advanced Utility Systems provided free of
charge for a User at your organization.
,/ Set-up of a test system at your organization, and training for your staff on how to
maintain the test system.
,/ Annual Fee is 25% of your Current License Fees, with a minimum orS10,000
per annum. Current License Fees change annually, as determined in January of
each year. This policy keeps support fees in line with the current state of
software.
"Silver" level offers the same upgrade/update services as Gold, but is priced at a lower
level and provides a lower level of services available 8:00 a.m. until 8:00 p.m. Pricing is
set at 22% of total license fees.
"Bronze" service also offers the same level of upgrade/update service, but with still lower
service levels. Only a few clients select it, generally mature clients with expert users. It is
priced at 20% of license fees.
In general the following process is in place to receive calls, or electronic support requests.
This also highlights the rare occasions when problems are not solved immediately and
require escalation procedures.
Our front line support desk staff (analysts) initially receives problems. They solve
many problems directly. For those problems that cannot be resolved in this
manner a senior analyst/technician is called in. If their involvement is not
sufficient, the expertise of system developers is sought.
ri
Issues are prioritized as Critical and High, Critical issues which impact overall
system operation are dealt with immediately. High priority items are further
prioritized, and handled over a 4 hour to 3-day period depending on the individual
problem.
Upon issue resolution the utility is notified. If the problem reoccurs, consultation
with our director of customer service, and the utility staff is arranged to identify
the root of the problem. In every case a solution is arranged. Our Vice President
of software development plays an active role in ensuring all problems are
resolved.
We strive to create a formal solution process, but still maintain a flexible and
personal approach
We are able to use a series of network tools to remotely access your application - for
example using Citrix Metaffame or Terminal Server and provide support on your system
during daytime and evening hours. "Edits" and "fixes" that impact the system of all users
South Tahoe Public Utility Dis~ct March 15, 2002 Page 27 of 48
ADVANCED
UTILITy SYSTEMS
are built into the base product, and issued with updates. We can also provide on-site
support if needed. There are two main occasions when on-site support is requested. The
first is immediately following the go-live where users seek immediate support. The
second is after the system has been operating for a per/od of time and new users are using
the system - perhaps existing users have moved into other roles or companies, and
processes and practices are passed down without a full explanation. This is also a good
opportunity to schedule refresher training to cover topics long forgotten.
A new soRware management tool is now in use to manage the tracking of problems and
the status of fixes and overall activity. The product is a third party tool called Service
Wise. Each of our client's have/or soon will receive their own password protected web
page to enter and monitor the status of support items. It has just completed testing at
several current clients and is being extended to all our clients within the next few months.
Updates and Upgrades
Advanced has never had a customer not take an upgrade. Our conversion/upgrade process
is very well managed, and we anticipate the South Tahoe Public Utility District would
also upgrade as new releases are issued. As the rollout of a new version takes several
months we support two versions while this is occurring. However after everyone has
upgraded we focus on the new release.
When enhancements are made - through customizations required for a client that are
rolled out into the software, or through a modification - they are made through the web
download process described below. Documentation is extensive and thorough.
First, the software application is created to reflect the latest software changes. Second,
this new update is posted to an FTP site, to which all clients have access, so that a copy
of the new application can be loaded onto their server. Once clients have confirmed that
the new update is on their server, they are ready to begin the last step in the update
process. A time and date is established with each client, at a time of their convenience, to
allow us to dial-in to their system to complete the final update.
Updates and Upgrades are provided to all clients to ensure that our users are mrming the
same version. These new versions of the software are provided to our clients free of
charge, as part of their ongoing support agreement. Upgrades do require set-up, with the
team at Advanced required to lead the effort. They are billed at market rates. In addition
many users require training on the new system functionality, which is also offered at
market rates. Generally updates do not require training or set-up hours from Advanced.
We define Upgrades as "major" additions, modifications, or overall changes to the
software application. Updates are "minor" additions, modifications or changes.
Minor Updates are clearly reflected in a change to the third or fourth digit of the build
number, for example, from Version 1.6.2 to Version 1.6.4, or Version 1.6.41 to Version
1.6.42. Upgrades involve major changes to the software and therefore are reflected in
South Tahoe Public Utility District March 15, 2002 Page 28 of 48
ADVANCED
larger incremental steps in the first or second digit of the version number, i.e. from
Version 1.4 to Version 1.6, or from Version 1.6 to Version 2.0. In this way, all changes to
the application are clearly identified through our effective version control methods.
Updates to the software occur approximately once a month. They can incorporate new
functionalities, new processes, and/or corrections to the code.
Upgrades occur less frequently, historically once a year. They incorporate major changes
to the software that integrates new functions, and new processes. In addition upgrades
provide the mechanism for technical or architectural change, such as the introduction of
database independence.
New version releases require a structured plan of product release, set-up and training
provided by experts from Advanced to maximize the effectiveness of the new
functionality.
Update and Upgrade procedures are straightforward and follow similar processes.
Updates to the software occur approximately once a month. First, the software
application is created to reflect the latest soRware changes. Second, this new update is
posted to an FTP site, to which all clients have access, so that a copy of the new
application can be loaded onto their server. Once clients have confirmed that the new
update is on their server, they are ready to begin the last step in the update process. A
time and date is established with each client, at a time of their convenience, to allow us to
dial-in to their system to complete the final update.
Upgrades occur less frequently, historically once every 18 months, and follow a similar
efficient procedure as the one pertaining to updates.
South Tahoe Public Utility District March 15, 2002 Page 29 of 48
ADVANCED
UTILITY SYSTEMS
Section 5:
Itemized Costs
Please find below a detailed breakdown of the price proposal for the South Tahoe Public
Utility District. This breakdown includes a brief explanation of six main sub-sections:
Conversion, System Installation/Setup, Training, Total Fees, and Support and
Maintenance. Also included is a summary ofhourly rates for additional work efforts.
(A) Conversion
To provide an accurate and comprehensive assessment of the conversion process and the
installation of the system, Advanced Utility Systems would usually propose to spend a
several days analyzing your current system. At this time, Advanced Utility Systems is
prepared to provide a detailed proposal, including an hourly estimate and a schedule for
both the conversion and installation processes. However, it should be recognized that
changes would be required once the assessment takes place. It covers most elements of
data conversion, assuming your experts undertake the data extraction from your current
system into Access files.
rrn , l
Diagnose existing system 20
a) Determine what data is available
b) Determine what data is not available
c) Determine what data can be trusted
Map data fields from the existing system to new system 70
Programming/testing of conversion code on the existing system 40
Identify and correct exceptions and problems in conversion 70
Perform on-going conversions and ensure data mapping is correct 76
Formulate a "going-live" strategy 24
Total: 300
South Tahoe Public Utility District March 15, 2002 Page 30 of 48
ADVANCED
(B) System Installation/Setup
System Installation includes physically setting up the software at your site, as well as
activity required to develop interfaces to other systems in place, and extensive system
testing. In addition, setting up the control files will involve an assessment of current
practices and processes, and input fi.om the implementation team on overall "best
practices".
Install Server Software 16
Install Client Software 8
Configuration of the control files 200
Set up interfaces with third party packages quoted only (General Ledger, 64
Itron MVRS, etc.) Additional hours will be required for new development
once the complete interface needs of the South Tahoe Public Utility
District are accurately determined. For example: complexity of data
exchange.
Test billings/cash processing/adjustments with installed settings 100
Full testing of processes of CIS Infinity with existing system. 100
Advanced staff on-site during the initial phase of parallel testing and live.
Set-up of reporting using Ad-Hoc reporting tool 50
Total: 538
(C) Training
Training is vital to maximizing the benefits of CIS Infinity. Classroom training is
assumed, augmented by one to one training staff will receive during installation, parallel
testing and going live.
The training hours quoted are based on 25 hours per user, which in our experience is the
minimum required for each user who actively uses the billing and customer service
aspects of the software. In some cases, the requirement per user is less and in others, for
example, administrator training, it will be more. We have assumed training for 12 users.
Total training hours required: 300 classroom hours
South Tahoe Public Utility Disthct March 15, 2002 Page 31 of 48
ADVANCED
UTILITY SYSTEMS
(D) Project Management
The implementation of CIS Infinity will require Project Management efforts from both
the South Tahoe Public Utility District and from Advanced Utility Systems. Advanced
Utility Systems proposes the appointment of joint Project Managers, who receive
guidance from an executive level steering committee. In addition to overseeing day-to-
day activities the key activities of the Project Managers will include keeping the
implementation schedule on-track, securing proper resources for the project, management
reporting and issue resolution.
(E) Total Fees
Server License
User Licenses
Subtotal:
Conversion
Installation and Configuration
Training
Project Management
Sub-Total:
Total:
5@$3,000
300 hours~$150/hour
538 hours~$150/hour
300 hours~$150/hour
344 hours~$180/hour
$35,000
$15,000
$45,000
$80,700
$45,000
$61,920
$ 50,000
$232,620
$282.620
This pricing will be considered valid for 90 days following the submission date of this
proposal.
F. SUPPORT
Support and Maintenance Services are priced as a percentage of server and user licenses.
To receive 7 days, 24-hour service our Gold support program is recommended. This
coverage not only covers the phone or electronic time with the support desk, but also the
time our technical staff work on fixing the problem, and accessing your system to make
the fixes. This amounts to $12,500 per annum, which commences after the conclusion of
a three-month warranty period.
South Tahoe Public Utility District March 15, 2002 Page 32 of 48
ADVANCED
U?ILITY SYSTEHS
Hourly Rates
The following is a listing of hourly staff rates for any additional work required by the
South Tahoe Public Utility District outside the scope of any contract.
Executive Consultant (ex. COO, CIO)
Senior Development Consultant
$ 250
$ 200
Product Development $180
Project Management $180
Product Configuration
Interface Set-Up
Product Testing
Product Training
$150
$150
$150
$150
Quotation: Only those items mentioned are included in the price. Prices are not valid after 90 days from
the date of quotation. Stenographic and clerical errors are subject to correction. Travel, Meals, Lodging or
relocation costs are reimbursed at cost. Please note that the above fees are based on our limited knowledge
of your operation and may require revision following a more in-depth analysis.
Rates: Hourly rates quoted apply to the roles quoted. Rates are subject to change with 90 days prior notice.
Additional specialists may be used at differing rates. License fees apply to the blocks as quoted. License
prices are based on Concurrent users. If additional licenses are sought, or if fewer licenses are purchased,
adjustments will be required for both the Server and User license charges.
Costs associated with Special Insurance and/or Bonding costs are passed to the client.
This quotation is confidential and will not be shared with other entities.
South Tahoe Public Utility District March 15, 2002 Page 33 of 48
ADVANCED
Section 8:
Implementation
Advanced Utility Systems is expertly qualified and fully able to act as the single point of
responsibility and sole implementer of the Customer Information Solution. Advanced
will work with South Tahoe Public Utility District management, technical staff and users,
as well as any necessary third-party vendors required to ensure successful product
implementation and that hardware specifications meet your needs.
Advanced also recommends the formation of a South Tahoe Public Utility District project
team headed by a project manager. The Advanced implementation team will have a
complete understanding of the software, as well as the experience gained from numerous
successful implementations. The team from the District will have a complete
understanding of your operations, needs, and specific functional expertise. Combined, the
two groups will be able to successfully implement the software and develop solutions to
the most complex problems.
Involving the two parties to work together ensures total team support and commitment.
Implementing a mission critical software solution requires a great deal of change and
turmoil. Involving people from all levels in your organization can help your people
understand the change and support the change.
The following service components will be provided:
Project Management
Advanced Utility Systems will provide a senior level project manager to oversee all
elements of the implementation including activities conducted by other vendors and
South Tahoe Public Utility District personnel.
Activities of the project manager will include: project supervision, work program
administration and coordination activities; project time and expense management; project
status reporting; change control management; and quality management.
Product Configuration, Engineering and Conversion
Advanced Utility Systems, working alongside the team from the South Tahoe Public
Utility District will be responsible for each of these activities.
Product Reporting
Crystal Reports V8.5 is embedded in CIS Infinity. Users can take advantage of this to
create over 100 standard reports, and virtually unlimited ad-hoc reports. For stylish
presentation we recommend a few key "report-generating" users purchase Crystal
Reports to allow reports to be formatted for presentation purposes.
A listing of some ofCIS Infinity's 100 standard reports is provided below:
South Tahoe Public Utility District March 15, 2002 Page 37 of 48
ADVANCED
AGED ARREARS
BLOCK SUMMARY
COMPLETED TASK BY
STAFF
CONTACT CREDIT
RATING
CUSTOMER AR
LISTING
CUSTOMER AR
SUMMARY LISTING
CUSTOMER BY BILL
CODE DETAIL
CUSTOMER BY BILL
CODE DETAIL
CUSTOMER DEPOSIT
INTEREST LISTING
CUSTOMER DEPOSIT
INTEREST SUMMARY
CUSTOMER DEPOSIT
LISTING
CUSTOMER DEPOSIT
SUMMARY LISTING
CUSTOMER MOVING
LIST
CUSTOMER DETAIL
LISTING
Account Status
Account Type
Cycle
Company
Month
Year
Cycle
Company
Assigned To
Company
Date Completed Range
Cycle
Company
Credit Rating Range
Account Type
Account Status
Cycle
Company
Account Type
Account Status
Cycle
Company
Bill Code
Account Status
Company
Bill Code
Account Status
Company
Account Type
Account Status
Cycle
Company
Account Type
Account Status
Cycle
Company
Account Type
Account Status
Cycle
Company
Account Type
Account Status
Cycle
Company
Cycle
Company
Effective Date Range
Account Type
Account Status
Owner/Tenant
Company
Produces a listing of Custumers with a current .4JR
balance and 30, 60, and 90 aged arrears total. (This
report uses the aging formulas as set up on the system).
Produces a sutranary report for all consumption and
revenue, broken down by service and block within each
service.
Produces a detailed listing of all completed tasks by
staff.
Produces a detailed listing of all customers by their
credit rating.
Produces a detailed listing of all customer A/R
balances.
Produces a summary listing of all A/R balances by
cycle
(1 page report).
Produces a detailed listing of all customers with a bill
code.
Produces a summary listing of all customers with a bill
code.
Produces a detailed listing of all customers with
deposit interest.
Produces a summary listing of all customers with
deposit interest.
Produces a detailed listing of all customer deposits.
Produces a list of all customer deposits in summary
format by cycle (1 page report).
Produces a listing of all customers moving in and out.
Produces a list of customer #, account #, name and
service address.
South Tahoe Public Utility District March 15, 2002 Page 38 of 48
ADVANCED
CUSTOMER
TRANSACTION
INFORMATION
FLAT RATE BILL
CODES AND RATES
FLAT RATE AND
RENTAL DETAIL
Transaction Code Range
Month
Year
Cycle
Bill Code
Company
Effective Date Range
Service
Bill Code
Produces a detailed listing of all customer transactions.
Produces a reference listing of all Flat Rate Bill Codes
with the corresponding rate.
Produces a detail listing of flat rate and rental accounts,
consumption and charges.
FLAT RATE AND Company Produces a surmmary report of flat rate and rental
RENTAL SUMMARY Month Range accounts, consumption and charges.
GL ELEMENT DAILY Company Produces a detailed daily listing of all GL Element
DETAIL Transaction Date transactions.
GL ELEMENT
MONTHLY DETAIL
GL ELEMENT
MONTHLY SUMMARY
GL ELEMENT
YEARLY DETAIL
GL Number Range
Company
Date Range
Month
Year
GL Number Range
Year Range
Company
Account Status
Account Type
Company
Letter of Credit Type
Date Removed Range
LETTER OF CREDIT
METER CHANGE
LISTING
Produces a detailed monthly listing of all GL Element
transactions broken down by day.
Produces a monthly summary hsting of all GL
transactions.
OUTSTANDING TASK
BY STAFF
Produces a yearly summary listing of all GL
transactions.
Produces a detailed listing of all accounts with a letter
of credit.
Produces a detailed listing of all accounts that have a
meter change.
NOTICE EXEMPT Account Status Produces a detailed listing of all accounts that are
CUSTOMER Account Type notice exempted.
Company
OTHER BILL CODE Effective Date Range Produces a listing of other bill codes and their rates.
AND RATES
Produces a detailed listing of all outstanding tasks
assigned.
PAP - LIST WITH AR
BALANCE
Assigned To
Company
Due Date Range
Plan Type
Cycle
Account Status
Corr~pany
Bill Code
Effective Date Range
RENTAL EQUIPMENT
BILL CODES AND
RATES
Service Order Type
Company
Completed Date Range
SERVICE ORDER
COMPLETED
Produces a list of all customers on a payment plan,
summarized by payment plan.
Produces a reference listing of all Rental Equipment
with the corresponding rate.
SERVICE ORDER Service Order Type Produces a detailed listing of all cancelled service
CANCELLED Company orders.
Produces a detailed listing of all completed service
orders.
South Tahoe Public Utility District March 15, 2002 Page 39 of 48
ADVANCED
UTILITy SYSTEMS
SERVICE ORDER Service Order Type [ Produces a detailed listing of all pending service
PENDING Company I orders.
SERVICE ORDER Company I Produces a detailed listing of all printed service orders.
PRINTED Print Require Date /
Print Date /
Service Order Number I
Range
SERVICE ORDERS Service Order Type I Produces a detailed listing of all service orders.
Created By /
Assigned To User /
Assigned To Department I
Print Require Date l
Print Date [
Service Order Number
P, un e |
SEWER BILL CODE Effective Date Range [ Produces a reference list displaying the charges for the
ISewer
aND RATES [Bill Codes.
TAX EXEMPT Account Status [ Produces a detailed listing of all accounts that are tax
CUSTOMERS Account Type [ exempted.
Company l
TRANSACTION CODE [Produces a reference list of all txansaction codes in the
LISTING [system. It will display the code, the description, the
[debit and credit GL numbers, the element number and
[the transaction type.
TRANSACTION DAILY GL Number I Produces a detailed listing of daily transactions.
SUMMARY Transaction Code
Company
TRANSACTION GL Number ] Produces a detailed listing of monthly txansactions.
MONTItLY DETAIL AR Code
Company /
Date Range /
TRANSACTION Transaction Month I Produces a summary listing of monthly transactions.
MONTHLY SUMMARY Transaction Year /
Transaction Code
GL Number
TRANSACTION Transaction Year [Produces a summary listing of yearly transactions.
YEARLY SUMMARY
/
I2'NBILLED REVENUE Date Range I Produces a listing by cycle of estimated unbilled
WATER BILL CODE Effective Date Range'1 ~;~;;'s a reference list displaying the consumption
AND RATES [by blocks and charges for the Water Bill Codes.
WATER METER BY Account Type [ Produces a detailed listing of all accounts with a Water
ACCOUNT Account Status I Meter.
Meter Status l
Company
WATER METER BY Account Type ] Produces a detailed listing of all Water Meters, by
South Tahoe Public Utility District March 15, 2002 Page 40 of 48
ADVANCED
CYCLE
WATER METER BY
METER
WATER METER BY
METER TYPE
WATER METER BY
REMOTE TYPE
WATER METER BY
SUBGROUP
WATER METER BY
TEST YEAR
WATERMETER
INACTIVE
Account Status
Cycle
Company
Meter Status
Meter Type
Company
Meter Status
Meter Type
Company
Meter Status
Remote Type
Company
Meter Status
Subgroup
Company
Meter Type
Company
Test Date Range
Meter Type
Meter Status
cycle.
Produces a detailed listing of all Water Meters by
meter number.
Produces a detailed listing of all Water Meters by
meter type.
Produces a detailed listing of all Water Meters by
remote type.
Produces a detailed listing of all Water Meters by
subgroup.
Produces a detailed listing of all Water Meters that
need to be tested for a specific date range.
To list all inactive Water Meters.
CIS Infinity contains two powerful features to create quality reporting. The first is
Advanced Search, and the second is Ad-Hoc reporting. Advanced search is built-in to the
software, using internally developed tools. It allows users to identify any item stored in
the database and present the findings. Through the use of conditional query building
including if/then/andJor/greater than/less than and other commands allows users to find
and group any information then use ad-hoc reporting to create a high quality report.
Ad hoc reports, and Advanced Search queries can be saved for future use. These can also
be edited for future revisions, saved or discarded. In terms of wild card usage the system
supports partial and phonetic search plus on-line Ad Hoc queries.
To ensure all users can take advantage of these capabilities we provide half or full-day
training in the use of this tool.
Query commands can be of unlimited length and the complexity is only limited by your
need-to-know, and user skills. If Advanced Utility Systems is chosen to move to your
next stage we can demonstrate this powerful technology through a product
demonstration.
Advanced searches can be done using the partial entry of text fields. CIS Infinity utilizes
Advanced Automation to schedule numerous operations. This includes reports, which
allows users to establish a production schedule for running all reports.
South Tahoe Public Utility District March 15, 2002 Page 41 of 48
ADVANCED
Product Interfaces
CIS Infinity is a "best-of-breed" solution. As a result when it is installed numerous
interfaces are required to ensure data is shared between systems. The implementation
team at Advanced is skilled and experienced at developing these interfaces.
Product Testing
Advanced have a Quality Assurance Department in place to formally guide all product
testing - be it Product Updates, Product Upgrades or Customizations. New development
is tested before leaving the offices of Advanced. This testing is a critical step in software
evaluation, but it must also be accompanied by on-site beta testing fi:om select clients.
Before CIS Infinity is put into use at the South Tahoe Public Utility District numerous
individuals will have tested it in innumerable ways. There are three main testing stages,
performed at Advanced Utility Systems, between the sofavare development and its use at
the South Tahoe Public Utility District.
1) Quality Assurance Testing
The team of developers tests their work as it is completed, but these tests alone are not
sufficient for the company to issue software to our customers. Therefore we have created
a process to fully test the software before it is put into operation.
When the developers feel the software application meets the design specifications they
forward a test version of the software to independent testers. The test group evaluates the
new programming to ensure it performs exactly as planned. If any problems are
encountered they are entered into an internal tracking program called DevTrack where all
errors or changes are tracked. Errors logged in DevTrack are returned to the software
developers, who ensure proper edits are made. The revised program is then tested again.
Those elements of the program that pass the testing are then incorporated in the "live"
environment of the software, so that testing can occur at a client's site.
This process is called Beta testing, where the software is tested in a live environment,
facing real-world conditions. If the system does not perform as planned it is returned to
the software developers for editing.
If the system meets the rigorous conditions of the live environment, it is ready for
production at all client sites, as well as implementation at the South Tahoe Public Utility
District.
South Tahoe Public Utility District March 15, 2002 Page 42 of 48
ADVANCED
2) Data Conversion Testing
One of the most difficult aspects of implementing new software, particularly in the area
of Customer Information Systems, which are rich databases, is the conversion of data
from the old to the new system. Advanced Utility Systems has an established test
procedure in place to ensure high quality data is moved from the old system to CIS
Infinity. The following describes the key tools used in the test process.
Once the initial conversion is complete, the data is used to produce practice bills at
Advanced. The Advanced team will test the data from the perspective of a programmer
and an end user. From this testing a list of changes is sent to the Advanced conversion
team in order to re-write or modify the conversion routines. After these changes have
been implemented the data will go through a second phase of testing. Converted data is
then transferred to the South Tahoe Public Utility District system for the purpose of on-
site testing. The District will complete a series of Conversion Test Reports as provided by
Advanced in the Project Binder. Staff will identify anomalies in the conversion, missing
data and any incorrect mapping of files. Conversion Test Reports are completed on a
daily basis over several weeks comparing the current system to CIS Infinity to ensure that
CIS Infinity is performing accurately and calculating properly.
Advanced will continue to modify and re-mn conversions on an ongoing basis during the
parallel phase to ensure that data is accurate and mapping appropriately for comparison
purposes and that all anomalies have been effectively dealt with prior to Go Live date.
3) Soft/Hard Software Parallel Testing
Testing of the system is an essential aspect of going live on CIS Infinity. We feel that our
testing protocols have enabled users to understand CIS Infinity and its capabilities.
Although the testing stages may seem lengthy, our current users have identified that the
testing has aided them in facing the transition with ease and confidence.
After training on several processes, staff will be ready to start a soft parallel on the
system - this is defined as performing identified processes on both systems - allowing
the monitoring of processes on CIS Infinity compared to the South Tahoe Public Utility
District's current billing system. During parallel testing, all functions (billing, cash,
collections, new services, etc.) are mn simultaneously on the current system and on CIS
Infinity. The resulting comparison between the output from the current billing system and
CIS Infinity ensures that the new system is performing accurately and calculating
properly.
South Tahoe Public Utility District staff will be asked to complete a series of Parallel
Worksheets that support the staff to work through the more complex processes involved
in paralleling. The South Tahoe Public Utility District will need to provide Advanced
with the information gathered in order to adjust training and set up if necessary. These
worksheets are integrated with the training process to provide staff with full
documentation to refer to during parallel testing.
South Tahoe Public Utility District March 15, 2002 Page 43 of 415
ADVANCED
UTILITY SYSTEMS
Product Installation and Post-Installation Support
Advanced Utility Systems will provide immediate production critical support during the
first 30 days of operation. As well the company warranties the system for 90 days after
the "go-live", with resources available to provide the production critical support needed
to ensure the software application is full functional. As part of the initial project plan the
teams Mil determine what is necessary to achieve final system acceptance on behalf of
the South Tahoe Public Utility District.
Training Days Required
Training is vital to optimizing the benefits of CIS Infinity. The more confident your staff
is with using CIS Infinity the smoother the implementation process will be and the more
effectively CIS Infinity will perform for you when you go live. Advanced Utility Systems
believes that each client has unique training needs. The course offerings listed below are
intended to give a sample outline of the foundation of the training program during the
installation 0£CIS Infinity. All training will be provided on-site at the South Tahoe
Public Utility District.
Training is designed to be "hands-on", supported by documentation of the topics covered,
so attendees can take away the information they need. Classroom training will augment
the one-on-one instruction staff will receive during installation and parallel testing. In this
case, we generally train billing and cash staff, customer service staff and meter inventory
staff in separate groups, to ensure that we are making the most effective use of their time.
The skill level of your staff (particularly their experience with Windows) and the way
you allocate your staffing resources (whether staff are assigned individual aspects of the
billing process or whether all staff use all aspects) are the primary factors which will be
taken into consideration when we determine a final training plan for your staff.
By the completion of Administrator Training, you will be able to set up new rates and
services, implement multiple rate classes and structures, and customize bills by customer
type. We will also train you to utilize aspects of the system that will be crucial to your
future growth.
The Staff Training usually takes place in distinct sessions throughout the installation and
post-live stages depending on your needs. Based on our experience with previous
implementations, we have developed an integrated approach to training - one that not
only reflects the set-up of CIS Infinity at your utility but also progresses logically for
your staff. As each training component is completed, your staff will be ready to run
parallel with those functions.
South Tahoe Public Utility District March 15, 2002 Page 44 of 48
ADVANCED
Throughout the implementation phase and the first several weeks live on CIS Infinity
your staffwill have full access to the same Advanced team members who trained them.
This ensures that we are totally familiar with the needs of your staff and that your staff
has a h/gh level of comfort. Our commitment to training and client support means that we
do not leave until your staff has everything they need to do their jobs.
The training needs of each client differ from site to site dependent on factors such as the
complexity of business procedures and functionality required atthe District. For the
purpose of this response, based on our experience with clients of similar size and services
offered, we believe between 35 and 40 days of training will be required.
Applicable Courses and Target Audience
The course offerings listed below are intended to give an outline of the foundation of the
classroom-training program during the installation of CIS Infinity.
ISystemOverview i 2 days
Daily Processing
2 days
Any staff who will be
using the system in
any capacity.
Any staff who process
daily functions on the
system - moves, meter
changes, adding new
accounts, etc.
8-10
On site
On site
Cash Processing 1 day Any staff who process 8 On site
cash.
Collections 1 day Any staff who monitor 8 On site
or process account
collections.
Billing 3 days Any staff who bill 8 On site
accounts on a regular
basis.
Service Orders l day Any staff who would 8 On site
be working with or
creating service orders.
South Tahoe Public Utility District March 15, 2002 Page 45 of 48
ADVANCED
UTILITY SYSTEMS
Asset Management
- Overview
Asset Management
- Detail
Reports
System
Administration
1 day per
Inventory
System
1 day per
Inventory
System
I day
2 days
Any staff who monitor
the company's asset
inventory systems
including meters,
transformers, water
heaters and instrument
transformers.
Also, any staff who
report on the systems
assets or manipulate
data for reporting
purposes.
Any staff who monitor
the company's asset
inventory systems
including meters,
transformers, water
heaters and instrument
transformers.
Also, any staff who
report on the systems
assets or manipulate
data for reporting
purposes.
Any staff with
responsibility for
reporting on system
data and/or month and
year end procedures.
Usually one or two
staff members in a
supervisory capacity
who are responsible
for administering the
system - changing
control files, altering
user menus, etc.
8
On site
On site
On site
On site or at
Advanced
Utility
Systems
Offices
South Tahoe Public Utility District March 15, 2002 Page 46 of 48
ADVANCED
UTILITY SyST E H S
Refresher
l ay
This course is usually
a combination of any
aspects of the previous
courses. It can be
attended by new staff
or staff with specific
questions.
This course is most
effective, several
months from the 'live'
date.
8-10
On site
South Tahoe Public utility District March 15, 2002 Page 47 of 48
PI:tlNC, BPEOOK
SOFTWARE
Ms. Carol Swain
South Tahoe PUD
1275 Meadow Crest Dr.
South Lake Tahoe, CA 96150
March 15, 2002
Dear Carol:
Thank you for your interest in our company and its products and for asking us to respond to your RFP.
Springbrook has been providing a wide variety of comprehensive, fully integrated software solutions to local governments and
special districts for over 16 years. We are currently one of the fastest growing governmental software providers in the nation.
We currently service over 230 clients across 16 states.
All of our software applications were developed utilizing 100% graphical development tools, resulting in a tree 32 bit,
Windows-based product. Our software is available for use on Windows NT based networks, as well as a number of
manufacturers' UNIX based machines.
Why Springbrook is Different:
Unlike many software products that grow stagnant over time, our systems are constantly improving and evolving both
technically as well as functionally. Our user group provides input concerning new product features. We pride ourselves in
keeping our products on the forefront of technology so our customers will never find themselves stuck with a technically
obsolete product.
Springbrook Software, Taking Advantage of the Power of the Web:
We have just recently announced our optional ASP (application service provider) delivery model. This type of software
delivery model has become quite popular in recent years. Many of the fortune 500 companies are taking advantage of this
software delivery model in order to increase efficiency and reduce costs.
In the ASP delivery model the software applications reside on our server and your agency accesses the software over the web,
as compared to traditional direct licensing where the software resides on your machine. There are numerous advantages to tiffs
approach, including reduced implementation costs, reduced hardware and hardware maintenance costs, as well as reduced costs
associated with system updates, backup, disaster recovery, etc. Your data is totally secure.
Springbrook Software has also developed a way for you, as a city, to allow your customers access to their account information
24/7. This product, LIB Payments.corn, gives them the ability to search their payment history, current balances and even input a
service request all via the Internet. To learn more of this product and others, please visit our web page at
www.springbrooksoftware.com for more information.
Jay Kendell
Account Executive
iavk(&sprbrk.com
m:jk
attachments:
720 SWWashington Street, Suite 330, Portland, OR 97205
Ph: (503) 973-7750 Fax: {503) 973-7760
Section I:
Section II:
Section III:
Section IV:
Section V:
Section VI:
Section VII:
Section VIII:
Section IX:
Section X:
SPRINGBI OK
501 '1 \~, .,'\R I
Response to RFP
For
South Tahoe PUD
Executive Summary & Company Profile
Applications Information
RFP Questions
Implementation -Training -
Documentation Examples
Software Support and Maintenance
Hardware Requirements
Reference Lists
Standard Agreements
Miscellaneous Information
Cost Analysis
SOl '1 \¥/\1~.1
I. Executive Summary
Background
Spr/ngbrook Software is a corporation specializing in integrated fund accounting. Financial
applications include General Ledger, Accounts Payable, Budgeting, Payroll, Accounts
Receivable, Fixed Assets, Central Cash Management, and Inventory. Customer Information
Service applications include Utility Billing, Licensing and Permitting, and Special Assessments.
Our clients include cities, counties, special districts, utilities and non-profit organizations. The
flexibility of our Windows applications allows us to empower clients with the fight tools for their
particular needs.
Up until four and a half years ago, Springbrook Software provided fully integrated, DOS based
systems to local Municipalities. Customers loved the flexibility and functionality of the
applications. One major issue was outstanding, the year 2000. Most software vendors patched
their existing software and attempted to put in a front-end GUI/Windows patch. At Springbrook
we took a different approach and rewrote the entire suite of applications in a state of the art
database called Progress. These applications are 100% windows oriented.
Today, with the development of our new Client/Server products and ASP Interact based
solutions, we market to and support customers across the Country.
Kev Requirements
The desired system must provide a complete solution that can address the information management
needs of all departments. This includes all required computer sofavare, installation, mining and post
implementation support and assistance.
Application software must be designed to process and maintain a Financial Accounting Sofavare
system and other requested applications.
The entire system should allow each department to function independently and yet enable selected
resources and information to be shared.
Proposed Solution
Springbrook Software is proposing a complete system solution designed to satisfy the needs of the
organization. We are proposing a total solution that is currently relied on by local government
agencies throughout the United States. The Springbrook solution includes computer application
software and a full program of implementation and support services.
Application Software
The next ingredient in a successful computer system is quality application software. In this case,
Sprmgbrook can propose a complete family of applications designed with two important
considerations in mind. One, the programs were created to meet the specific needs of municipalities
and utility districts. Two, the sof[ware was designed to be a true Client/Server application;
completely Windows based, with GUI (Graphical User Interface) screens. Springbrook utilizes the
Progress Database, which is one of the top databases in the world. Over sixty percent of the fortune
100 companies use Progress in their operations. Open Data Base Connection allows for easy
integration to all other applications, such as spreadsheets, other databases and GIS systems. The
system can also be nm on multiple platforms such as Windows NT, 2000, and UNIX.
The Springbrook applications were designed with the active participation of experts from local
government agencies and are therefore proven programs for agencies like yours. Each application
software module is designed to provide the appropriate integration with other applications in the
system. This means that once the data is entered in the system computer and/or communication
systems within the organization, it is automatically transferred to all other records or files that should
be updated. This integrated soRware design enables all deparhnents to have access to current
information without unnecessary duplication of efforts.
All of this integration and interface flexibility is possible without jeopardizing the required
confidentiality and security of the data contained in the system. Each of the proposed applications
includes multiple levels of security control to insure data integhty.
Implementation Services and Support
Finally, to bring the system together into a working unit, we are proposing a complete program of
implementation and on-going support services. The implementation services include implementation
plans, installation and testing of the softxvare; set-up, operator training and general assistance as you
conve~t from your existing system to a computerized system. Our installation and customer support
department will work closely with you to expedite the introduction of the computer system.
The on-going support services include sofavare maintenance and updates, and operator assistance.
Our support services include the use of remote on-line access that enables us to provide immediate
response to most of the situations for which your operators require assistance. In addition, we
maintain a support section on our web site that enables clients to view their own open work orders
and their status on line and download their own service packs right over the Intemet! This package
of services is designed to help you achieve "full system productivity" as quickly as is possible.
Company Profile
SPEINGB K
S~DI ' I \V,'\I( F
ORGANIZATIONAL INFORMATION - Implementation Division
The Spdngbrook Software Company
720 SW Washington Street Suite 330
Portland, Oregon 97205
Phone: 503-973-7750
Fax: 503-973-7760
Fed Tax ID: 93-0933508
w~vw.sprbrk.com
Sales/Marketing Department:
Jay Kendell
Vice-President of Marketing
Contracts Administration
Account Executive
Scott Stickel
Madly Rementeria
Extension 330
Extension 334
Extension 301
Implementation Services Department:
Project Manager John Rowe
Extension 317
Customer Support and Services Department: (support requests may be sent on line at
www.sprbrk.com/customersonlv/cosupport)
Customer Services Manager
Customer Support
Char Baumgardner
Call Center-Amanda Dredge
Extension 341
503-820-2240
Key Management Experience:
About Springbrook Software
What we do
Springbrook SoRware develops and markets cliendserver software solutions for local
government, special districts, and non-profit organizations. More than simply sot~ware, these
innovative applications are tools designed to aid our customers in managing large flows of
information with efficiency, speed, and convenience.
Springbrook understands the importance of flexibility in software design necessary to meet the
frequently changing demands facing our clients. We never cease striving to provide only the best
possible solutions for whatever demands our customers may face.
Our Past
In 1985 our founder, Rick Rementeria, was asked to help a local city with its search for a utility
billing package. After discouraging results Rick sat down and began creating what would become
both our first product and a successful sof~are company. Since that time our product line has
continued to grow and individual applications have evolved as we have added features,
efficiency, and ease of use.
Springbrook's headquarter office is located in downtown Portland, Oregon. The company
currently employs 40+ people, including a number of former local government employees and
elected officials who provide a unique insight into the problems facing our clients. Our staff,
coupled with the company's 16 years of experience in this industry, gives us the unique advantage
of truly understanding your business.
Our Present and Future
Springbrook currently services over 200 customers in fourteen states throughout the country. The
company is actively pursuing growth in all parts of the US and is positioning itself to be the
dominant local government software vendor in its market.
Our training services are provided either on site or in our training center in Portland, Oregon. We
are also able to provide these and many other services to you and for you (and YOUR customers
as well) over the Intemet.
Corporate Summary
Springbrook Software is the emerging leader in Government Software, speciali25ng in Financial and
Utility Billing so~vare for local government, non-profits, and special districts. Established in 1985,
Springbrook Software developed its first application for an Oregon city. Since then, the product
line has grown to 16 applications. The software is known as being mature, 100% windows oriented,
powerful, and intuitive.
· Established in 1985
· Privately held corporation
· Headquarters in Portland, Oregon, with offices, Business Partners
in; Eugene, OR; Jackson, MI; Springfield, I1; Woodbury, MN;
Cape Coral, FL and San Leandro, CA.
· Serving municipalities, special districts, and non-profit agencies
Wide range of Support: (Technical support, management services,
implementation and training)
4m Generation Relational Database (SQL and ODBC compliance)
· Software is 100% windows, with GUI screens
· Open Systems Environment- NT, Unix
· National and Regional User Group Meetings
!
!
I
I
Utitity Biliin9 Features
· Meter reading interface
· Bar-code scanning
· CASS certification/Postalbar.coding
· Up to eight services with unlimited charges/rates within a service
· Service orders
· Backflow (cross-connect) scheduling
· Shared lot master with Business License and Assessment Accounting
· Shared master file with Business License, Assessment Accounting, and Miscellaneous
Accounts Receivable
· Real time data entry (Cycles can be billed while cash receipts are entered)
· Interface with GIS systems
· Unlimited notes per customer
· Date sensitive comment/status section (i.e. 'Promise to pay by')
· Unlimited consumption and transactional history
· Simplified closing procedure
· Credit and delinquent notice tracking
· Meter change-out routines and automatic tracking
· Deposit and refund capabilities
· Winter and sewer averaging available by user-defined criteria
· Automatic direct debit for customers
· Internet access for account inquiry and bill payment
· Debit and credit card payments using the Intemet, touch-tone phone, and kiosks
· Delinquency notification by phone, fax, pager, and email
· Automated cash payment and receipting system interfacing to POS cash drawers
· Scanning capabilities
· All rates are tax ready
UtiiJty ~illin~ Features (continued)
· Unlimited meters per account
· Three name files: Master, Owner, and Bill-To
· Payment processing (lock box) services
· User-defined partial payment order with override capabilities
· Supports up to 999 cycle/routes with unlimited number of customers
· Ability to change meter reading sequence without changing account number
· Integrated to General Ledger
~,?1 I\\ \1~.1
Sot'tware goes through a cycle of development stages. A product beg/ns its l/re cycle
in the envision stage, where ideas are created and modified. Ideas then are evaluated,
modified and finalized prior to design and coding. Springbrook Software uses a multi
stage approach to testing. Below is a very brief synopsis of the product testing cycle.
Plan n in g - This includes numerous reiterations of defining objectives, goals and
product functionality. Comparative product evaluations and analysis are
performed to insure product interface capabilities and task differentiation.
Design - This stage involves the both the internal (interaction and integration)
and external (user point of view) function of how to provide the planned
capabilities of the product. External design includes all screens and other input
and output information. Internal design is comprised of three separate and distinct
task, structural design, data design and logic design.
Coding and Documentation - During this phase the programmers write and
begin the initial test for the product. Initial testing is done with glass box code
testing, sometimes called white box testing. It is a focused test where the
programmer tests each piece of the product, check for control flow, verify data
integhty, check internal programming boundaries and do specific software
testing.
Final Testing and Maintenance - Performance testing may involve glass or
black box testing or a combination of both. By further applying regression and
acceptance testing Springbrook can be assured that the product is ready for beta
release. The betaphase oftestingincludes initial stability assessments,
functionality and system tests, and integrity release testing.
Post Release and Maintenance - Springbrook is constantly having its users
evaluate current software for overall functionality, keyboard handling, terminal
handling, screen identification, eh:or handling and interface style. Any customer
comments are routed through the Change Control Committee (which is comprised
of Springbrook personnel and Springbrook customers), which summarizes the
changes and ask the entire user base to vote on what they would like to see in the
next revision.
SPRINGBOK
SOI IWARI
IV. Implementation - Training. Documentation
Migrating to a new financial software application can be both an exciting and exhausting
undertaking. At Springbrook Software, we consider Implementation Management Services as
vital to a successful implementation. We assign an Implementation Manager to manage all
aspects of your implementation. This manager works as a consultant to your team; managing your
workload, checklists, task lists and keeping you apprised of the status of your project. Your
Implementation Manager will communicate with your team via on-going telephone and
conference calls as well as written documentation.
Springbrook Financial specialists conducts an [PS (Implementation Planning Session), a thorough
review with your employees, reviewing your current business practices and the way you wish to
perform those practices after going live with your new software. We feel you deserve to know
how much your project is going to cost and what it will involve before signing contracts. We
therefore require that this billable service (cost is included in implementation management
services) be conducted prior to contracts being signed. Both sides need to know everything
possible about each other, the scope of the project, and how Springbrook wilI address your needs
and requirements.
After the IPS has been conducted Springbrook will give you a write up of our findings about how
your agency needs to implement the new software. In addition you will receive a firm price on
doing a data conversion, any requested programming modifications, and/or all other potential
costs relevant to this project.
Springbrook Software also provides a resource manual (Implementation Planning Session
manual) designed to help make your transition a smooth one. This manual contains information
about sofavare installation, training, data conversions, user support, hardware and networking
requirements and other topics. Worksheets and checklists are included to fill out as you progress
through the implementation process. The following excerpts from our resource manuals illustrate
what you can expect in a Springbrook implementation.
Implementation Launch
When we launch an implementation, we begin by making sure that you have an implementation
team assigned to you. Your implementation team launches you implementation by: gathering
information about your site from the sales team, outlining your particular implementation, and
sending you an implementation manual.
Implementation Plan
Using all the information gathered from the IPS regarding the hardware and networking
evaluation and the finance structure and system evaluation, the Implementation Project Leader
will work with you to establish a plan and timeline for your implementation of the Springbrook
applications. This plan will take into account all of the standard elements involved in
implementing the V6 applications and any necessary non-standard elements. Despite the care
taken to prepare well-informed and accurate timelines, there are several vahables that could
disrupt an otherwise smooth implementation process. Springbrook cannot be held responsible for
implementation delays caused by: delay in networking set-up; networking or hardware conflicts;
corrupt, inaccurate, or incomplete data; delay in on-site testing of custom programming; bad
weather; client employee absence; and other matters beyond our control.
Training Information
No software conversion is ever completely painless or effort-free. Your new Version 5 software
has been written in a completely different programming language (Progress) and on a different
operating system (Windows) than your previous software. There will be many new features to get
adjusted to and several processes that may work entirely differently than in your old system.
Together, we will all work to ensure a successful conversion to your new Springbrook V6 system.
Your trainer will play a key role in helping you smoothly complete this transition.
Typically Springbrook will train one or two of your staff members on the new applications. If
more users are required to know any particular system, the "train the trainer" approach is most
often used, meaning that after the Springbrook representative leaves, those who were initially
trained go on to train additional personnel. This approach can be taken in order to cut your costs
and to cut the length of time you spend implementing the new system.
Your initial training on the V6 applications can be provided on site or at Springbrook. We
recommend that you arrange to have at least some of your training at the Springbrook training
center, if possible. The training center provides you with an environment where you can devote
full attention to learning the Springbrook application. Your training at Springbrook will be hands-
on training. You will have your own client machine to work on in the Springbrook classroom.
You must register for your classroom training with full payment in order to confirm your
enrollment in the class. Before your register, you should confer with your Springbrook
implementation project leader.
If your training is to take place at your site, please make sure that the person(s) being trained will
be able to devote full attention to the training. Please arrange to take messages for the trainee or
have another employee the trainee's desk. We understand that these arrangements are not always
possible, but it is important that the trainee's day be as interruption-free as possible. If you will
have someone who is mining as a backup person, that person should also be available to join the
training. If there are several persons training at the same time, try to make sure that an extra
computer is available to use. The computers should be fairly close to one another. If extra
computers are not available, don't worry. We can still do the training. Based on the time frame
for your data conversion and installation, your implementation project leader will confirm the
schedule for your training. Before your training begins, your trainer will contact you. You will
have a chance to get acquainted and to express any concerns or problems you may have. The
trainers have all been in your position before and they are familiar the "training-day jitters." As
you are getting-acquainted, you will finalize some arrangements. What time do you begin
business? When would you like to see the trainer arrive? With whom will the trainer be working?
Whether your training occurs at Springbrook or at your site, the curriculum for the first stage of
training is designed to introduce you to many of the major processes in the applications. If the
initial training is to occur at your site you may wish to request a two-hour kick-offpresantation.
Th/s presentation is designed to give your department heads and anyone else you may wish to
invite an overview of the application you are about to be trained on. This is a great opportunity to
involve those staffmembers who may not be part of the hands on training to follow and is a good
way to favorably set the political climate for this implementation. Some clients even use this
time to host a kick offparty for their staff.
We realize that training can be an exhausting experience. Tell your trainer if you need a break.
Tell your miner if you don't understand something. Your trainer will gladly explain something or
go over a procedure until you feel confident in your knowledge. Relax! Enjoy! You are getting a
great software program!
Once your implementation is officially completed, you will need to arrange for your after live
assessment. This is your opportunity to obtain training to further enhance your skills, pick up the
bells and whistles that were missed in lieu of getting live as quickly as possible, and for a
software consultant to assess whether your users are truly using the system correctly. Additional
training can also be useful after you have received a major upgrade so that you are sure to
understand any new functionality in the application. Springbrook also offers training for clients
working with Report Builder.
After Live Assessment Training
A software specialist will do a follow up assessment with each organization after they are live on
the Springbrook applications. This consulting service is included in your services quote. This
session, lasting generally one to two days, is designed to give us the opportunity to advise you of
better ways to utilize the software to its fullest, and to verify that our clients are not using the
software in a manner which might cause them problems in the future. More often than not while
implementing new software the users simply want to learn and use the basics only of their new
system. This after live assessment gives them a chance to learn and start to use the enhanced
features found in each application.
Post Implementation Training
There are several circumstances when you might want to arrange for training to further enhance
your skills in working with the Springbrook applications. The most common of these is
following employee turnover, and the other is after a installation ora new release containing
many new features and functionality.
Report Builder Training
Report Builder is a Progress application that enables you to produce reports from your Progress
database. Periodically, Springbrook offers training for clients who wish to work with Report
Builder to produce their own reports. Full day, hands-on classes are held in Springbrook's
training room.
Utility Billing Implementation Planning Session (IPS)
Every Agency is unique in the way it conducts business. In Utility Billing, rates are different, the
frequency in which routes are billed is different, the way past dues are issued and how late fees
are calculated is different. In addition, other factors need to be considered, such as what, if any,
interfaces need to be written to connect Springbrook to vendors' applications and what type, size,
and complexity will the forms be that you present to your clients, including billing statements,
past due statements, door hanger, etc.
Your Implementation Project Leader will guide you through the implementation process, but
there are several tasks that you will need to accomplish in order to help us make your
implementation progress smoothly. The [PS manual outlines those tasks. Your Implementation
Project Leader can answer any questions you might have.
IPS (Information Planning Session) Preparation
The [PS is primarily designed as a time for the implementation team to gather information about
how your site will use the UB application. There are several things that you will need to do to
prepare for your ][PS. Prior to your Implementation Project Leader's arrival you should:
Familiarize yourself with this manual
(The more you know about the implementation process, the smoother your
implementation will progress!)
Be prepared to answer detailed questions about your current billing and accounting processes.
Your Implementation Project Leader will need to ask you very specific questions about:
· How you process meter readings
· How you calculate your bills
· How you handle payments and other financial transactions
· How you handle past due accounts and how you calculate past due
charges
· What ordinances guide your billing and accounting practices
· What your types of reports your auditor expects to see
(A more detailed list of the types of questions your implementation project leader will ask
is located in the Implementation Planning Session manual under the Process Evaluation
Outline in the Functionality Information.)
Complete the worksheets in the manual
There are several worksheets for you to complete throughout the manual. Each of these is
marked with a red flag so that you can easily find it. Some of the worksheets you will be
able to complete in their entirety before your IPS. You may have questions about other
worksheets. Please complete each sheet to the best of your ability before your IPS so that
you and your Implementation Project Leader can focus on your questions during the [PS.
· Gather samples and files to give to your implementation team
After your IPS, your Implementation Project Leader will share the information he or she
has gathered from you with our systems analyst. The systems analyst will use that
information to evaluate how the UB application can meet your needs. There are several
additional items that our systems analyst will need to effectively complete the evaluation.
These include:
· The layout of any necessary interface files, including your meter reading
import and export files
· Contact information for your meter reading vendor
· Samples of any necessary reports from your current system that am not
duplicated in the V6 system
· Copies of your ordinances
IPS Meeting
During your IPS, you and your Implementation Project Leader will exchange a great deal of
information. Together you will review:
· The general implementation process
· Your completed client information worksheet
· The V6 hardware and networking requirements
· Your completed Hardware and Networking worksheet.
· Your current billing and accounting practices.
· Your Billing Statement worksheet and Past Due Statement worksheet
· Your completed Meter Reading worksheet
· Any necessary samples or files
IPS Follow-up
After your IPS, your Implementation Project Leader will supply you with a summary of what was
discussed in your IPS. This summary will include information about any special changes that will
need to be made for thc UB system to meet your needs and a request for any information we may
still nccd you to provide. You will be asked to:
· Review the 1PS summary that your Implementation Project Leader sends to you
· Finish any outstanding worksheets and send them to your Implementation Project Leader
· Obtain any additionally requested material and send it to your Implementation Project
Leader
Systems Analysis
Based on the information that you have provided to your Implementation Project Leader, our
Systems Analyst will evaluate how the LIB system will meet your needs. If your site requires any
customization of the UB application, the systems analyst will provide specifications for how
those changes will work. Also, a bid will be supplied on what that customization will cost. The
Systems Analyst will determine how your billing statements, past due statements and meter
reading interface will be formatted and how much it will cost to format them. As the Systems
Analyst is completing her evaluation, you should:
· Review customization specifications and bids sent by systems analyst and provide
authorization for billable work.
· Finalize your contract (if not previously completed) and make your initial payment
· Review bids for statement formatting, meter interfaces and provide authorization for
billable work.
V. Software Support and Maintenance
What type of support is available?
The primary goal of Springbrook's user support team is to provide clients with Springbrook application
software support. The support team can:
Answer your questions about how the V6 applications work
Help you troubleshoot problems you experience in working with the V6 applications
Unfortunately, Springbrook cannot provide networking, hardware or 3ra party software support. However,
if a problem occurs while you are working in the Springbrook applications, the support team can assist
you in determining if that problem is due to a V6/Progress application issue.
What does support cost?
Do you have a maintenance contract with Springbrook? For clients with maintenance agreements, support
is available during regular support hours (Monday - Friday, 5am-5pm Pacific Time) at no additional
cost. Off-hours support must be prearranged and will be billed at $150.00 per hour.
Clients without maintenance agreements are billed $250.00 per hour for support obtained during regular
hours, with a minimum charge per call of $125.00. Clients not on maintenance will not be eligible for
upgrades.
How do I get help from the support team?
To reach the Springbrook support team by phone, dial the support line number:
(503) 820-2240.
To reach the Springbrook support team over the Intemet, log into wwwv.sprbrk.com and go into the
Support page. There you will be directed in how to send an email message to support. From that page
you can also view the status of any open work order your organization has, as well as find out if other
customers have reported similar problems. Ifa service pack (fix) has already been created for your
problem you may also download that fix over the Interact.
Here's what you can expect when you request support assistance:
Springbrook's support receptionist will answer your call and ask for your customer ID. (Your
Implementation coordinator will supply you with your site's ID number. The ID is designed to ensure that
your call is documented and returned correctly.) The support receptionist will also ask you for a small
amount of information, including:
Your name
The phone number where you can be reached
The product(s) you are having difficulty with
A one-sentence description of the issue
The support receptionist will provide you with a call number and place your information in a call queue.
This same person also monitors the on-line Support queue, so please provide the above list when
reporting trouble through the on-line support page as well. Requests placed through the Intemet will be
handled in the same manner and be placed in the same call queue with those requests placed via
telephone.
Calls in the queue are retumed as support representatives become available. As soon your call is the first
unanswered cai1 in the queue, a support representative will call you.
Springbrook makes every attempt to have a response to the customer within two hours.
What if my problem is an emergency?
The support team considers your issue an emergency I:
You cannot open the application
You are nmning live unable to send out bills (Utility Billing)
You are running live and cannot get your payroll out on time without assistance
If you are having such an emergency, your call will be given a higher priority in the call queue.
Otherwise, the support team will return calls strictly on a first call, first serve basis.
What kind of information will the support team need from me?
When you talk to a support representative, she or he will want to know some specific details about the
nature of your issue. She or he may ask you:
What exactly were you doing in the system when the problem occurred?
What happened?
If you were generating a report or generating information from the data, what did you enter in the
generate window?
If you received an error message, what is the exact message?
What did you try to do to resolve the problem?
If it was an error in the system, did you try to reboot?
If it is a balancing problem, did you look at your reports and accounts to try to track down the source of
the error?
If you are prepared to answer these questions with specific information, using the exact window and
report titles, the support representative will be able to help you much more quickly.
The support representative may ask you to fax information or a report to Springbrook. Faxes should be
clearly labeled and directed to the support contact you have been working with on this particular issue.
Often, when the support team asks you to supply them with additional information, they need that
information before they can progress toward finding a solution for you. Please provide any requested
information in a timely manner.
What happens after I report a problem to the support team?
The support team will work directly with you to try and resolve your issue. If they resolve the issue for
you, they will note the solution in our call tracking system, and close out your call. If the issue requires a
programmer's assistance, the support team will create a work order for the programming staff. When an
issue needs to be addressed by the programming department, the support team will continue to U'ack the
issue for you - so you will always have a single point of contact to help you reach a satisfactory
resolution.
How can I get information about an outstanding issue?
If the support team is unable to resolve an issue for you within a single phone call, they will work
diligently to keep you informed about the status of that issue. However, if you have a question about an
ongoing issue, you can simply log into the Springbrook website at www.sprbrk.com and access thc
support section using your customer number and password to view your open work orders, or call the
support line: (503) 820-2240. Simply provide the support receptionist with your call number or work
order number. If the support receptionist cannot answer your question, he or she will refer you to the
person whom can best assist you.
Customer Care Program
In an effort to provide you with another layer of assurance and comfort we have Customer Care
Representatives assigned to each client. This person is your lifeline and is to be used in cases where you
feel you need to ask a question but just don't know where to go to get the answer or help. Your Customer
Care Representative is ultimately responsible for your overall satisfaction as a client, so if you feel we are
falling short of your expectations, this is the person who can help!
Source Code Availability
Springbrook Software source code is in escrow with the Springbrook User Group.
User Groups
Springbrook has a national user group which meets once a year in May. In addition to the national
meeting there are regional groups established in several states as well.
Maintenance
Regular upgrades to the software can provide the user with increased functionality and a more efficient
application. Clients with maintenance agreements generally receive free upgrades for the product licensed
to them. If these upgrades can be transmitted to the client via modem, there is no upgrade charge.
However, if a representative of Springbrook has to travel to the client's location to install the upgrade,
clients are charged on a time and material basis.
Maintenance agreements on the Springbrook applications are issued by Springbrook on an annual basis
and are currently priced at 20% of the then current retail price on the licensed products.
Maintenance agreements on the Database Manager and Report Writer are issued by Springbrook and are
also based currently on 25% of the retail price of the products.
If replacement products are written, these are offered to existing clients at significant discounts.
X. Cost Analysis
This price quote is valid for 90 days from the date of quote. First year maintenance is based on
20% of the then current retail value of the application software and 25% of the then current retail
value of the database manager and report builder. Maintenance on the Springbrook
applications is provided by Springbrook Software and includes telephone and modem support,
as well as enhancements to the version purchased. Maintenance on the database manager is
provided by Springbrook software and includes telephone and modem support, as well as
updates to the database as provided by Progress. Maintenance on the Progress Report Builder
includes updates as provided by Progress, as well as telephone and modem support from
Springbrook for standard reports written by Springbrook and included as part of the standard
releases.
Operatinq Environment: - Client. Server Option: Either NT or various options of UNiX are
required to run Springbrook multi-user client/server applications. These can run over a Novell
network as long as a workstation with NT server or windows 2000 is attached to the Novell LAN.
A single user version will run on a Windows 98, NT or 2000 pc. ASP Option: PC's accessing
the Springbrook applications via the Intemet also need Windows 98, NT or 2000 installed. In
addition, high speed (preferably DSL line) Internet access is required. Printing of forms needs
to be pert'ormed on a laser or desk-jet type printer. Please call with any questions regarding
hardware or operating system environments.
Telephone/Modem Support. - Springbrook shall maintain a telephone and modem support
line, or DSL Internet connection, or T1 connection to the Internet that permits Customer to
receive assistance. Customer must provide and maintain a modem, or DSL Internet
connection, or T1 Internet connection, PC Anywhere, and dedicated modem line on
Customer's NT server and allow Springbrook to maintain and support Spdngbrook's
application software via one of the above stated options, with full administrative permissions to
the drive where the application resides. It is customer's responsibility to obtain the version of
PC Anywhere that works with their particular operating system.
Database Manager: - Client-Server Option: Progress is not sold on a "per seat" basis; it is
sold by concurrent user. Example - if your organization has 20 full time users of the application
software you are purchasing from Spdngbreok, you can buy a 20-user license and install it on
100 pc's or more, if you so desire. Progress will count each consecutively logged on user, but
they do not care where those users reside.
ASP Option: The monthly rental fee for this Internet option is based on the applications
purchased and the number of concurrent users logged into the Springbrook applications over
the Internet at any given time. Example - if five users in your organization need access, but
never more than three users will be signed in at any given time, you will only be charged for 3
users. This will be monitored and if usage increases an additional fee of $100 per month per
concurrent user will be applied to the monthly rental fee. There is a one time set up charge per
licensed (not concurrent) user for the ASP option of $400 per license.
PC Anywhere: - Most organizations already own this product, but it is also available at any
local software outlet or via the Internet. Springbreok can provide this product if you are unable
to find it locally. It is required for us to provide modem assistance for the client-server
offering only.
Meter Readinq Devices: - Price quoted above is estimate for our standard interfaces to
Sensus, Itron, Logicon, Badger, Radix, Schlumberger and certain other major brand meter
reading devices. We will provide file layouts to pass on to the handheld company
representative in advance, as these interfaces can be very time consuming. Annual
maintenance charges will apply to this and to any other interfaces written and maintained by
Springbrook.
Implementation Manaqement Services: - Implementation Management Services are vital to a
successful implementation, and are considered consulting rather than training. An IM Specialist
is assigned to manage your implementation, managing your workload, checklists, task lists and
keeping you apprised of the status of your project. This involves on-going telephone and
conference calls as well as written documentation. An implementation planning session is held
prior to signing contracts or beginning the implementation of each separate product line (one for
finance/payroll and one for utility billing). The cost of this line item in your quote may go up or
down after the IPS (see below) depending on the complexity of your implementation (will you be
using the system(s)as they are provided, will you be implementing all the features contained in
the application(s), will modifications be required, etc. - note: these conditions may also effect
the training estimate listed in this quote).
Implementation Planning Session (IPS): - Every Agency is unique in the way it conducts
business. In Utility Billing Rates are different, the frequency in which routes are billed is
different, the way past dues are issued and how late fees are calculated is different. In addition,
other factors need to be considered, such as what, if any, interfaces need to be written to
connect Springbrook to vendors' applications and what type, size, and complexity will the forms
be that you present to your clients, including billing statements, past due statements, door
hanger, etc. These types of conditions are also true for the financial and payroll applications.
We consult with your staff on the best way to build your chart of accounts to fit your
organization's reporting requirements. We assist you in defining all of the set ups required for
payroll and accounts payable. In summary, we help you maximize the benefits while minimizing
any misunderstandings about the functionality or implementation of your new software.
Following your IPS you will receive a written document outlining our findings for your review and
approval. Subsequent to your approval, this document will then become part of your contract
and any associated costs uncovered during this session will be included in your project total.
Springbrook personnel conducts a review with your employees, reviewing your current business
practices and the way you wish to perform those practices after going live with your new
software. We feel you deserve to know how much your project is going to cost and what it will
involve before signing contracts. We therefore request that in the majority of situations this
billable service (cost, excluding travel expenses) is included in implementation management
services) be conducted prior to contracts being signed. Both sides need to know everything
possible about each other, the scope of the project, and how Springbrook will address your
needs and requirements.
After the IPS has been conducted Springbrook will give you a write up of our findings about how
your agency needs to implement the new software. You will receive a firm price on the
implementation management services, the cost for formatting bills, past due statements, doing a
data conversion, any requested programming modifications, and/or all other potential costs
relevant to this project. We can also verify whether the training estimate provided with this
quote is appropriate for your organization.
ASP OFFERING: In most cases Springbrook will not modify the feature/functions of the
applications for use via ASP (Internet). If extensive modifications are required your
Implementation Manager may steer you towards the traditional Client-Server model. In many
cases initial quotes for the ASP offering will show training and implementation management
services combined into one Up-Front Fees column, or these services may also be added to your
monthly payment amount.
Consulting & Trainin,q Services: - The amounts listed in this quote do not include travel
time or expenses. Amounts listed are based on services at $125/hr (e.g.; a quote that shows
$5000 equates to 40 hours of services). One half of the travel time for each on-site services visit
is billed back to the client at the standard hourly rate (Springbrook pays for the other half). In
addition, all out of pocket travel related expenses will be billed (this includes reasonable car
rental and hotel expense, airfare, mileage, taxis, parking, toll fares, and meals). The amount
listed is based on the requirements of the average client. Variables that could cause the
need for additional time include, but are not limited to: employees at your organization that are
unfamiliar with their job responsibilities; users who are unfamiliar with Windows; multiple users
who need to be trained at separate times and/or locations; or turnover in application software
personnel. Consulting/l'raining days must be completed within one year of signing the
contract.
Service Fees: These fees are based on $125/hr and do not include travel time, which is billed
one way or half the actual time spent. Travel expenses wilt be billed for each trip, including the
IPS and after live assessment.
After Live Assessment: - A software specialist may request to do a follow up assessment with
your organization after you are live on the Springbrook applications. This only additional cost to
your organization for this consulting service is travel costs, if any. This session, lasting
generally anywhere from two hours to two days, is designed to give us the opportunity to advise
you of better ways to utilize the software to its fullest, and to verify that our clients are not using
the software in a manner which might cause them problems in the future. More often than not
while implementing new software the users simply want to learn and use the basics only of their
new system. This after live assessment gives them a chance to learn and start to use the
enhanced features found in each application.
Hardware/Consultinq Services: Hardware sold by Springbrook, including cash drawers, cash
receipt printers and scanners, as well as all third party software (such as Azalea and Postalsoft)
is considered customer installable. If assistance is requested for the installation and/or
configuration of these products those services will be billed at our then standard service fee
rate.
Custom Pro,qrammin,q: This will be done on a bid basis. Please note that annual
maintenance charges will apply to all interfaces and other major custom programs written and
maintained by Springbrook.
Pricing Proposal for South Tahoe PUD
Application/Products
Utility Billing
~1 Interface
Total Sprin~brook
Progress Fees
Application
License Fees
$41,90¢
$3,000
$44,90C
$2,75C
To be Determined
Total Other $2,750
total Proiect Costs
$84,918
Training
Services
$14,400
$6OO
$15,000
Implementation
Management
$12,000
$600
$12,600
1st Year
Maintenance **
$8,380
$600
$8,980
$688
$688
Total Concurrent Users = 5 Prices valid for 90 days
Pricing is based on standard contract - deviation from standard contract terms may result in modified prices.
** Maintenance is Prorated for: 1..~2 Months Leasing Options are available
Training Estimates are based on a train the trainer concept and include training for up to four people lappl.
Optional Selections for South Tahoe PUD
Application Training Implementation 1st Year
Application/Products License Fees Services Mana~lement Maintenance**
Central Cash ManagementJP.O.S. $11,000 $1,200 $1,20(3 $2,201
Standard ArcView GIS Interface $3,000 $600 $60n $601
Application Server (suggested) $5,000 $600 $60(~ $1,00i
Scanner - LS 9100 (+ Azalea Sftwre) $1,650 (plus shipping)
Cash Drawer-APG $500 (plus shipping)
~xiohm Receipt Printer (~:470 w/validation) $1,395 (plus shipping)
=ostalsoft Software $1,800 $1,50(
Web Based UB Payments-Setup $10,000 $500 $500 Transactional Fees
Progress Report Writer - One User $1,000 Training available ~_~, $25(
Prices vali~tfor 90 days
Web-based payments require a set-up fee and a small monthly transaction fee.
** Maintenance is Prorated for: 12 Months
Estimates are based on a train the trainer concept and include training for up to four people lapp/l~
Training
Pricing Proposal for South Tahoe PUD
Conversion Estimate
Conversion
Application to be converted Estimates
Utility Billing Masters -Customers $3,750
Utility Billing History $7,000
iTotal Estimated Conversion Costs $10,750
Cost of Data Conversion:
An estimated cost ofyour data conversion has been provided in this quote. This estimate is for up to
three separate data pulls and conversions from those pulls. We will need to review an actual sample of
your data to confirm this estimate. Certain factors may cause the cost to exceed the amount quoted. See
section below titled "Not Included in Estimate".
Not Included in Estimate:
rhere are a variety of factors that can influence the cost of a conversion and a variety of items that are
not included in the standard cost estimate for your conversion. For example, your estimate will not
include the following:
· Removal of data from your existing system.
· Consulting on removal of data from your existing system.
· Changes or modifications requested after the first conversion and different from the
specifications we originally received.
· Changes in the format we receive the data in after the first conversion.
More than three conversions.
Cost Factors:
In addition, the following items can increase the cost of your conversion:
· Mixed formats of data (a file containing tab delimited and comma delimited format).
· Problems with data integrity.
· Data manipulation not for the purpose of the conversion, but for the purpose of supplying you
with information you did not previously have access to.
· Changes in the file format after the first conversion.
· Changes requested to the data after the second conversion.
· Upgrades to application software during a data conversion.
· No file or incorrect file layouts (May also prevent conversion) .
No cost or fees in exeessofthoseset forth in theSeheduleofFeeswillbeincurred by Licensee
without prior acceptance of Licensee as indicated on a signed work order.
UB Software Finalists - Cost Comparisons
Springbrook ~ Advanced
License Fees 41,900 5 users 50,000 5 users
Meter read interface 3,000 ?
Bar code scarmer & 1,650 1,650
interface
Print form standard
GL interface
ACH interface
Receipt printer 1,395 1,395
Cash drawer software 500 included
Intemet Capability 10,000 "Add-on"
Database license fees 2,750 Progress 1,000 SQL Serv
Report Writer 1,000 Progress 500 Crystal
GIS Interface 3,000 ?
Appl Server soffwre 5,000 N/A
Central Cash soFtwre 11,000 included
Sql?ware Totals 81,195 54,545
Note:
All Professional Services quotes are estimates only. Some are definitely high; others may be low.
Software install 12,600 +expenses 80,700 538 hrs !!
Training 15,000 125/hr 45,000 300 hrs
Conversion 10,750 estimate 45,000 300 hrs
(Julie?)
Other? 2,750
Services Totals 41,100 170,700
amnualMaintenance I 8,980 20% 12,500 22-25%
1
688 25% (db) +(db)
TO:
FR:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Accounts Payable
RE: BOARD MEETING June 6, 2000 AGENDA ITEM:
ACTION ITEM NO: 6. f CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: PAYMENT OF CLAIMS
REQUESTED BOARD ACTION: Approve Pavment
DISCUSSION: The Payment of Claims was not available when this ac~enda was published, it
will be delivered separately prior to the Board Meetinc~.
SCHEDULE:
COSTS:. ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: To be distributed prior to Board Meetinq
CONCURRENCE WITH REQUESTED A/C~ION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES/ NO
CATEGORY:
GENERAL X
WATER
SEWER
Payment of Claims
June 06, 2002
Chk# Name Amount
FOR APPROVAL June 06, 2002
Payroll 05/15~02 262,802.86
Payroll 05~29~02 244,648.93
Total Payroll $ 507,451.79
Cost Containment - health care payments
IGI Resources - natural gas
LaSalle Natl Bank - loan payment
Total Vendor EFT
Accounts Payable Checks Sewer Fund
Accounts Payable Checks Water Fund
Accounts Payable Checks Self-funded Ins
Accounts Payable Checks Grant Funds
Total Accounts Payable
61,883.40
18,103.40
156,572.80
$ 236,559.60
371,033.22
484,058.53
13,538.15
36,053.15
$ 904,683.05
$ 1,64&694.44
Grand Total
Payroll
Related EFTs & Checks 05/29/02
EFT URM & Dependent Care/AFLAC
EFT Employment Dev Dept
EFT Direct Deposit
EFT The Hartford
EFT ManuLife Pension
EFT ManuLife Pension Loan Payments
EFT Orchard Trust Co.
EFT US Bank
EFT Time Out Fitness
EFT United Way
Stationary Engineers Local 39
Net Payroll
Adjustments
Sub-total
2,138.76
10,627.15
121,623.58
1,454.99
0.00
6,515.74
12,092.27
62,309.68
0.00
77.18
0.00
27,809.58
0.00
$ 244,648.93
T ~ACCT~DOUGLAS/SPREADSHEET/Payrnent of Claims wb3 31 May-02
South Tahoe P . U . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002 - 06/06/2002 Page 1
FRI, MAY 31, 2002, 2:11 PM - - -req: DOUGLAS -- -leg: GL JL - -loc: ONSITE-- - -job: 249298 #J2764-- -prog: CK509 'x1.07 > -- report id: CKRECSPC
7
IDefault
Selection: Check Stock
ID: AP i Check Types: MW,HW,RV,VH
.I
Vendor Name
Account # Department
Description
Amount Check # Type
ii rl
_
A C 5 NORTHWEST INC
20 -01 -7425 UNDERGROUND REPAIR
BUCKET -4 TN 1 -F05 LOADFR
9.420 -0n
Check Total:
9,420.00 00050096 MW
A C_W A SERVICES CORP (ASC)
10 -00 -2530 GENERAL & ADMINISTRATION
EMPI nYFF VLaInN TNR
-a-254 12
Check Total:
2,254.1E 00050097 MW
z
A P G ANALYTICAL PRODUCT GROUP
10- 07 -665Q LABORATORY
_OPERATING EERMITS
-15.00
20 -07 -6650 LABORATORY
OPERATING PERMITS
12.00
Check Total:
30.00 00050090 MW
AERVOE- PACIFIC
20 -01 -6052 UNDERGROUND REPAIR
PIPE, COVERS, & MANHOLES
337.28
Check Total:
337.28 00050099 MW
AFLAC
10 -00 -2532 GENERAL & ADMINISTRATION
INSURANCE SUPPLEMENT
1,040.22
Check Total:
1,040.22 00050100 MW
2
ALPEN SIERRA COFFEE COMPANY
10 -00 -6520 GENERAL & ADMINISTRATION
SUPPLIES
60.90
20 -00 -6520 GENERAL & ADMINISTRATION
SUPPLIES
40.60
Check Total
101-50-00050-1-01---MW
s
ALSBURY, MARY
10 -37 -6200 INFORMATION SYSTEMS
TRAVEL /MEETINGS /EDUCATION
122.06
20 -37 -6200 INFORMATION SYSTEMS
TRAVEI /MFFTINGE EDUCATION
13 z7—_
Check Total:
203.43 00050102 MW
o]
AMANATULLAH, MUSTAFA
20 -00 -3545 GENERAL & A.pMINISTRATION
WATEILMETER SALES
132.00
10 -00 -2002 GENERAL & ADMINISTRATION
.UTILITY BILLING SUSPENSE
0,701.88
20 -00 -2002 GENERAL & ADMINISTRATION
UTILITY BILLING SUSPENSE
1,550.00
10 -00 -6710 GENERAL & ADMINISTRATION
INTFRFRT FXPFN'F
939 48
20 -00 -6710 GENERAL & ADMINISTRATIOIJ
INTEREST EXPENSE
228.51
Check Total:
11,551.87 00050103 MW
7
APOLLO PLUMBING & HEATING INC
10 -01 -6052 UNDERGROUND REPAIR
PIPE, COVERS, & MANHOLES
385.00
Check Total:
305.00 00050104 MW
°
ARAMARK UNIFORM SERVICES
10 -00 -2518 GENERAL & ADMINISTRATION
UNIFORM /RUGS /TOWELS PAYABLE
1,738.56
Check Total:
1,738.56 00050105 MW
3
ARIZONA INSTRUMENT CORP
10 -06 -8220 OPERATIONS
REPLACE H2S METER
8,523.56
Check Total:
8,523.56 00050106 MW
6
AVAYA FINANCIAL SERVICES
10 -39 -6709 FINANCE
LOAN PRINCIPAL PAYMENTS
613.81
J
20 -39 -6710 FINANCE
INTEREST EXPENSE
76.17
a
Chalk Total.
63938 -000.501n7 _MW- --
1
AVISTA UTILITIES
10 -00 -6350 GENERAL & ADMINISTRATION
NATURAL GAS
145.20
20 -00 -6350 GENERAL & ADMINISTRATION
NATURAL SAS
1.50 5R
Check Total:
303.78 00050108 MW
3
<
B B 5 H BENEFIT DESIGNS
10 -22 -4405 HUMAN RESOURCES
CONTRACTUALEERVICFS
75n no
5
20 -22 -4405 HUMAN RESOURCES DIRECTOR
CONTRACTUAL SERVICES
500.00
South Tahoe P . U . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002- 06/06/2002 Page 2
FRI, MAY 31, 2002, 2:11 PM - -req: DOUGLAS -- --leg: GL JL - -loc: ONSITE-- - -job: 249298 #J2764-- -prog: CK509 <1.07 > -- report id: CKRECSPC
Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH
Vendor Name Account #
Department
Description
Amount Check # Type
_Ct acJ_Tnta1
- 1.250- 00- 00050109 -MW
B S K ANALYTICAL LABS
20 -29 -8290 ENGINEERING
TREATMENT, ARROWHEAD WL #3
Check Tnfat.
270.00
270 00-00050440
MW
1
BACON CO INC, EDWARD R
20 -01 -7431 UNDERGROUND REPAIR
_ -
ENGINE - WACHER B /U- SHORTBLOCK
2,202.19
Check Total.
24_202 19 -00050111
MW
BARTON MEMORIAL HOSPITAL
10 -01 -6075 UNDERGROUND REPAIR
SAFETY EQUIPMENT /PHYSICALS
302.69
Check— Total.
302,69 000504 -1-2
-M4
BAY TOOL & SUPPLY INC
10 -00 -0421 GENERAL & ADMINISTRATION
SHOP SUPPLY INVENTORY
83.67
10 -00 -0422 GENERAL & ADMINISTRATION
..1ANLTORIAI SUPPI LEE INVENTOR
388 18-
10 -00 -0423 GENERAL & ADMINISTRATION
SMALL TOOLS INVENTORY
134.97
1
Check Total:
606.82 00050113
MW
BENDER & CO. INC., MATTHEW
10 -21 -4830 ADMINISTRATION
SUBSCRIPTIONS EXPENSE
35.79
20 -21 -4830 ADMINISTRATION
SUBSCRIPTIONS EXPENSE
23.85
_Check_Intal.
--- .59_64-000501-69
NW- -_. -.-
jBERRY-
HINCKLEY INDUSTRIES
10 -00 -0415 GENERAL & ADMINISTRATION
GASOLINE INVENTORY
3,209.89
J
10 -04 -6023 HEAVY MAINTENANCE
FIL ER_EQUIELBLDQ
129 29
Check Total:
3,338.17 00050114
MW
BING MATERIALS
20 -01 -6052 UNDERGROUND REPAIR
PIPE, COVERS, & MANHOLES
4.083 .63
Check Total:
4,083.63 00050115
MW
BROWN & CALDWELL CONSULTANTS
20 -39 -4440 FINANCE
ADVISORY
74R 41
Check Total:
748.41 00050116
MW
C C P INDUSTRIES INC.
10 -00 -0422 GENERAL & ADMINISTRATION
JANITORIAL SUPPLIES INVENTOR
146 21
10 -39 -6077 FINANCE
INVENTORY FREIGHT /DISCOUNTS
31.20
Check Total:
227.47 00050117
MW
o
C S U S FOUNDATION INC.
20 -02 -6200 PUMPS
TRAVEL /MEETINGS /EDUCATION
40.00
Check Total:
40.00 00050118
MW
C W E A
10 -02 -6250 PUMPS
DUES /MEMBERSHIPS /CERTIFICATI
70.00
10 -02 -6200 PUMPS
TRAVEL /MEETINGS /EDUCATION
70.00
5
10 -04 -6250 HEAVY MAINTENANCE
DUES /MEMfERSHIPS/CERTIFLCAII
70 00
10 -07 -6250 LABORATORY
DUES /MEMBERSHIPS /GERTIFICATI
70.00
Check Total:
280.00 00050119
MW
91
CALIF DEPT OF HEALTH SERVICES
10 -07 -6650 LABORATORY
OPERATING PERMITS
2,130.60
1
20 -07 -6650 LABORATORY
OPERATING PERMITS
1,420.40
1
Check Total-
7,591 00 00050120
_MW
a
CALIF WATER RESOURCES CTRL BD
10 -06 -6250 OPERATIONS
DUES /MEMBERSHIPS / CERTIFICATI
50.00
- • -
50 00 00050.121
Mw
_
South Tahoe P . U . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002-06/06/2002 Page 3
FRI, MAY 31, 2002, 2:11. PM --rag: DOUGLAS -- --leg: GL JL - -loc: ONSITE-- - -job: 249298 #J2764-- -prog: CK509 <1.07 > -- report id: CKRECSPC
l
Default Selection: Check Stock
ID: AP i Check Types: MW,HW, RV,VH
J
Vendor Name ___- _
Account # Department
Description
Amount Check #
Type
•
CALIFORNIA. OVERNIGHT
20 -07 -4810 LABORATORY ___. ____ _.
20 -29 -8290 ENGINEERING
HOSTAGE EXPENSES
TREATMENT, ARROWHEAD WL #3
13 25
82.25
20 -29 -8273 ENGINEERING
WATERLINE, LONGS
9.00
20 -29 -8264 E@9I_NEER1 I+LG
WELL, GI FNWOOD_REDRILI
13.56
_
10-07-4810 LABORATORY
POSTAGE EXPENSES
16.00
10 -29 -8235 ENGINEERING
SLUDGE HANDLING FACILITY
8.50
=
20 -29 -4810 ENGINEERING -
_ POSTAGE EXPENSES- -
- 1-3.-50
Check Total:
156.00
00050122
MW
CANADA LIFE
10 -00 -251^6 GENERAL '< ADMINISTRATION
LIFE INSURANCE
725-47
10 -00 -2525 GENERAL & ADMINISTRATION
LIFE INSURANCE -MGMT
394.29
30 -00 -6744 SELF FUNDED INSURANCE
EXCESS INS SELF INSURED MED
11,324.76
10 -01 -4311 UNDERGROUND.RFPAIR
I IFE INSURANCR
13.78-
Check Total:
12,458.30
00050123
MW
CAROLLO ENGINEERS
90 -98 -8828 EXPORT PIPELINE GRJyf
BLINE_PHS III LPP =CAMP.GRDUN
3 J70_00
10 -29 -8235 ENGINEERING
SLUDGE HANDLING FACILITY
206,843.00
20 -29 -8356 ENGINEERING
TANK, KELLER (REPLACE)
160.77
10 -06 -8328 OPERATIONS
PLANT SCADA SYSTEM
34757 98
Check Total:
213,891.75
00050124
MW
CARSON'S OAK OUTLET
10 -37 -8299 INFORMATION SYSTEMS
RFPL DESK, IS MGR
1.399 83
Check Total:
1,999.83
00050125
MW
CHARTS INC
10 -02 -6051 PUMPS
PUMP STATIONS
76 67
lCheck
Total:
76.67
00050126
MW
COBRA PRO
10 -22 -4405 HUMAN RESOURCES
CONTRACTUAL SFRVTCFS
P4 00__
41—
20 -22 -4405 HUMAN RESOURCES DIRECTOR
CONTRACTUAL SERVICES
16.00
Check Total:
40.00
00050127
MW
r
COCKING DENNIS
10 -27 -6200 DISTRICT INFORMATION
TRAVEL /MEETINGS /EDUCATION
137.03
3
20 -27 -6200 DISTRICT INFORMATION
TRAVEL /MEETINGS /EDUCATION
91.35
20 -19 -6200 BOARD OF DIRECTORS
TRAVFI /MFFTTNGS /FTUCATTIIN
154 nn
Check Total:
382.38
00050128
MW
COST CONTAINMENT CONCEPTS
INC
30 -00 -6745 SELF FUNDED INSURANCE
CLAIMS SELF INS MEDICAL PLAN
38.19
30 -00 -6742 SELF FUNDED INSURANCE
PPO FEE
333.00
30 -00 -6741 SELF FUNDED INSURANCE
ADMLN.ISTRAIION FFF
1 842.20
Check Total:
2.213.39
00050129
MW
COZZAGLI_A, GABRIEL
10 -00 -2002 GENERAL R< ADMINISTRATION
UTILITY RTI I IN(' SUSPENSE
142. -02
20 -00 -2002 GENERAL & ADMINISTRATION
UTILITY BILLING SUSPENSE
184.75
3
Check Total:
326.77
00050130
MW
CULLEN, JAMES W
10 -01 -6250 UNDERGROUND REPAIR
DUES /MEMBERSHIPS /CERTIFICATI
64.00
South Tahoe P . U . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002 - 06/06/2002 Page 4
FRI, MAY 31, 2002, 2:11 PM - -req: DOUGLAS -- -leg: GL UL - -loc: ONSITE - -- -job: 249298 #32764 -- -prog: CK509 .1.07> -- report id: CKRECSPC
L
I
Default Selection: Check Stock
ID: AP ; Check Types: MW,HW,RV,VH
Vendor Name
Account # Department
Description
Amount Check #
Type
.Check— Tnta1.
—64-00-
00050 - 131 --MW—
2,573.76
E N 5 RESOURCES INC
10 -21 -4405 ADMINISTRATION
CONTRACTUAL SERVICESS
7
20 -21 -4405 ADMINISTRATION
CONJRACTUAL_SERVICES
P4-573-75—
_
Check Total:
5,147.51
00050133
MW
EL DORADO COUNTY
10 -00 -2504 GENERAL I ADMTNISTRAT10N
4HCPFNGF
0.00
Check Total:
0.00
00044931
HW
o
EL DORADO COUNTY
10 -3$ -4820 CUSTOMER SERVICF
OFFICE 4UPPl7FS
—€0.80
20 -38 -4820 CUSTOMER SERVICE
OFFICE SUPPLIES
46.58
Check Total:
116.47
00050134
MW
Vendor Total:
116.47
EN POINTE TECHNOLOGIES
20 -37 -4840 INFORMATION SYSTEMS
DISTRICT CQMPU_TFR SUPPLIES
19 -.31r-
Check Total:
19.31
00050135
MW
ENVIRONMENTAL RESOURCES
10 -07 -4760 LABORATORY
1 ARORATOR`_SIIPPLIES_
P31 60
20 -07 -4760 LABORATORY
LABORATORY SUPPLIES
61.90
Check Total:
293.50
00050136
MW
FEDEX
10 -07 -4810 LABORATORY
POSTAGE EXPENSES
10.44
20 -07 -4810 LABORATORY
POSTAGE EXPENSES
6.96
10 -39 -4810 FINANCE
POSTAGE EXPENSES
9 3n
20 -39 -4810 FINANCE
POSTAGE EXPENSES
42.10
20 -29 -8264 ENGINEERING
WELL GLENWOOD REDRILL
16.17
10 -29 -8235 ENGINEERING
SLUDGF_HANG FACILITY
PP n5
90 -98 -8828 EXPORT PIPELINE GRANT
DLINE PHS III LPPS- CAMPGROUN
- 50.78
Check Total:
157.80
00050137
MW
o
FISHER SCIENTIFIC
10 -07 -4760 LABORATORY
LABORATORY SUPPLIES
1,048.61
20 -07 -4760 LABORATORY
LABORATORY SUPPLIES
690.15
Check Tnt1.
1.73Ft 76
0003a138 —MLA
FRIEDEL OFFICE MACHINES, SCOTT
10 -39 -6027 FINANCE
OFFICE EQUIPMENT REPAIR
24.00
20 -39 -6027 FINANCE
OFFICE EQUIPMENT REPAIR
16_00
Check Total:
40.00
00050139
MW
FRYE, WILLIAM
10 -37 -6200 INFORMATION SYSTEMS
TRAVFLLMEETINGS /FDUCAIIAN
43 80-
20 -37 -6200 INFORMATION SYSTEMS
TRAVEL /MEETINGS /EDUCATION
29.20
Check Total:
73.00
00050140
MW
a
G D GENERAL ENG CONTRACTOR INC
20 -01 -6052 UNDERGROUND REPAIR
PIPE, COVERS, & MANHOLES
7,576.90
10 -01 -6052. UNDERGROUND REPAIR
PIPE, COVERS, & MANHOLES
603.55
Cherk_In +.al.
_also 45_00090141—MU
South Tahoe P . V . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002 - 06/06/2002 Page 5
FRI, MAY 31, 2002, 2:11 PM - -req: DOUGLAS -- -leg: GL JL - -loc: ONSITE-- - -job: 249298 #J2764-- -prog: CK509 :1.07.`• -- report id: CKRECSPC
II—
Default Selection: Check Stock ID: AP Check Types: MW,HW,RV,VH
Vendor Name
G F S CHEMICAL
cL — _.
G S CONCEPTS
GEOTRANS INC
Account # Department
Description
Amount Check # Type
10 -07 -4760 LABORATORY_
20 -07 -4760 LABORATORY
__LABOR.4102Y SUPPLIES_
LABORATORY SUPPLIES
Check Total:
47 12
31.41
78.53 000501.42 MW
10 -29 -8130 ENGINEERING
ADMIN MSTR PLAN, ROAD /HDORTRS 2,800.00
Check Total: 2,800.00 00050143 MW
10 -37 -8262 INFORMATION SYSTEMS SOFTWARE, GIS 4,407.31
20 -37 -8224 INFORMATION SYSTEMS GIS EQUIPMENT 2,938.21
_Chack_Tota1 7.345..52- 00050 -160 MW
, GILLESPIE ENTERPRISES INC
GNOMON INC
20 -29 -8290 ENGINEERING
20 -02 -4405 PUMPS
TREATMENT, ARROWHEAD WL #3
CONTRACTUAL SERVICES
__Che.ck_7 n t,a t
320.00
- 320 _00 00050145 -MW
18.75
_18 75 00050146 MW-
,
GRAINGER INC, W. W.
10 -03 -6021 ELECTRICAL SHOP
10 -04 -6071 HEAVY MAINTENANCE
10-04-6041 HEAVY MAINTENANCE
PRIMARY EQUIPMENT
SHOP SUPPLIES
123.16
38 97
BUILDINGS
344.27
Check Total:
506.36
00050147 MW
GUARDIAN. THE
l0-00 -2531 GENERAL & ADMINISTRATION
LONG TERM DISABILI'iV, MGMT
1,661.40
Check Total:
1,661.40
00050148 MW
HACH COMPANY
10 -07 -4760 LABORATORY
LABORATORY SUPPLIES
22.52
1
20 -07 -4760 LABORATORY
LABORATORY SUPPLIES
15.01
,
Check Tatal:
37 53
00050149 hill
HANSEN INFO TECHNOLOGIES
10 -01 -6200 UNDERGROUND REPAIR
TRAVEL /MEETINGS /EDUCATION
197.50
20 -01 -6200 UNDERGROUND REPAIR
TRAVEL /MEETINGS /EDUCATION
— ..____1v82_.5 v.
. I
10 -37 -6200 INFORMATION SYSTEMS
TRAVEL /MEETINGS /EDUCATION
237.00
4
20 -37 -6200 INFORMATION SYSTEMS
TRAVEL /MEETINGS /EDUCATION
158.00
s
Cjieck TotaL
t_975 QQ
00050150 _MW____
HEWLETT PACKARD
10 -37 -6030 INFORMATION SYSTEMS
SERVICE CONTRACTS
575.00
20 -37 -6030 INFORMATION SYSTEMS
SERVICE CONTRACTS
PO 44
Check Total:
595.44
00050151 MW
HIGH SIERRA BUSINESS SYSTEMS
10 -39 -6030 FINANCE
SERVICE CONTRACTS
_93_65
20 -39 -6030 FINANCE
SERVICE CONTRACTS
529.10
Check Total:
1,322.75
00050152 MW
si
HINES CONSULTING INC,
10 -21 -6200 ADMINISTRATION
TRAVEL /MEETINGS /EDUCATION
900.00
20 -21 -6200 ADMINISTRATION
TRAVEL /MEETINGS /EDUCATION
600.00
10 -37 -8958 INFORMATION SYSTEMS
INDEXING SOFTWARE
2,033 A0
Check Total:
3,533.60
00050153 MW
HOEFER, MARK
10 -00 -2002 GENERAL 1. ADMINISTRATION
UTILITY BI NG S • 1
71 n1
Check Total:
71.01
00050154 MW
South Tahoe P . U . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002 - 06/06/2002 Page 6
FRI, MAY 31, 2002, 2:11 PM - -req: DOUGLAS -- -leg: GL JL--loc: ONSITE-- - -job: 249298 #J2764-- -prog: CK509 (1.071: -- -report id: CKRECSPC
Default Selection: Check Stock
ID: AP Check Types: MW,HW,RV,VH
Vendor Name
Account #
Department
Description
Amount Check # Type
1
HYDRICK, RICK
20 -19 -6200
BOARD OF__DIRECTDRS ___
TRASLFI /MEETINGSLEDUCATIONL -
68 00 —
Check Total:
68.00 00050155 MW
IDEXX DISTRIBUTION CORP.
10 -07 -4760
LABORATORY
LABORATORY SUPPI TES_
,.-684-89
20 -07 -4760
LABORATORY
LABORATORY SUPPLIES
1,123.25
Check Total:
2,808.14 00050156 MW
IMPACT STRATEGIES
10 -21 -4405
ADMINISTRATION
CONTRACTUAL SERVICES
2,500.00
20 -21 -4405
ADMINISTRATION
CONTRACTUAL SERVICES
2,500.00
S 000.^ -.0- 00050-157 MW
INDUSTRIAL SUPPORT TECH INC
20 -01 -8266
UNDERGROUND REPAIR
.Chac_k_T_ata1'
WTRLN, CARSON (IN HOUSE)
524.70
'
- Check TataL
524-70-00050158--MW --
1
INN BY THE LAKE
10 -29 -8235
ENGINEERING
SLUDGE HANDLING FACILITY
check Tntat'
75.00
— 75.00- 410050429— MW_..___
]
INTERSTATE SAFETY & SUPPLY
10 -00 -0425
GENERAL & ADMINISTRATION
SAFETY SUPPLIES INVENTORY
343.09
10 -00 -0421
N RAL_& ADMINISTRATION
SHOP SLURP! Y TNVENTTORY
305_67
10 -39 -6077
INVENTORY FREIGHT /DISCOUNTS
19.00
FINANCE
Check Total:
667.76 00050160 MW
ISCO
10 -07 -4760
LABORATORY
LABORATORY SUPPLIES
248.81
Check Total:
248.81 00050161 MW
1
J & L PRO KLEEN INC
10 -39 -6074
FINANCE
JANITORIAL SERVICES
1,648,20
20 -39 -6074
FINANCE
JANITORIAL SERVICES
1,096.80
Cheri Tntal'
P 747 00-- 30050163 MW
JOB'S PEAK PRIMARY CARE
20 -01 -6075
UNDERGROUND REPAIR
SAFETY EQUIPMENT /PHYSICALS
105.00
10 -30 -6075
CUSTOMER SERVICE
iSAFETY EQUIPMENT / PHYSICALS.
-AA 00
20 -38 -6075
CUSTOMER SERVICE
SAFETY EQUIPMENT /PHYSICALS
44.00
Check Total:
215.00 00050163 MW
JORDAN'S TRUCK & TRAILER EQUIP
20 -01 -8202
UNDERGROUND REPAIR
REPLACE TRUCK 61
4,269.30
Check Total:
4,269.30 00050164 MW
R L T T & K O W L RADIO
20 -27 -6660
DISTRICT INFORMATION
WATER CONSERVATION EXPENSE
1,300.00
Check Total:
1,300.00 00050165 MW
KENNEDY /JENKS CONSULTANTS INC
10 -28 -8285
ALPINE COUNTY
ALPINE CNTY MASTER PLAN
6,116.26
1
Check Total:
6,116.26 00050166 MW
4
L B R MARKETING
10 -07 -4760
LABORATORY
LABORATORY SUPPLIES
23.86
20 -07 -4760
LABORATORY
LABORATORY SUPPLIES
11.90
rhark Total-
5 76- 00o-5a147 —MW
LAB SCIENCE INC
20 -07 -4760
LABORATORY LABORATORY SUPPLIES
313.86
10 -07 -4760
LABORATORY SUPPI TFR
____5-0
1
__LABORATORY
Check Total:
318.90 00050168 MW
South Tahoe P . U . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002 - 06/06/2002 Page 7
FRI, MAY 31, 2002, 2:11 PM - -req: DOUGLAS -- -leg: GL JL - -loc: ONSITE-- - -job: 249299 #J2764-- -prog: CK509 ±1.07) -- report id: CKRECSPC
Default Selection: Check
Stock
ID: AP ; Check Types: MW, HW, RV, VH
Account # Department
Description
Amount Check # Type
Vendor Name
Ji
--
LIFT EQUIPMENT CER T. CO.
INC.
10 -04 -4405 HEAVY MAINTENANCE
CONTRACTUAL SERV.ILFG
1 350.00
1,350.00 00050170 MW
-
Check Total:
TIRE SERVICE INC.
10 -05 -6011 EQUIPMENLREPAIR
AUTOMOTIVE
3,030-28
LILLY'S
20 -05 -6011 EQUIPMENT REPAIR
AUTOMOTIVE
969.71
Check Total:
3,898.99 00050171 MW
LOOMIS FARGO & CO.
10 -39 -4405 FINANCE
CONTRACTUAL SERVICES
299.65
20- 39-4405 FINANCE
CONTRACTUAL SERVICES
199.76
s
r h o r k_Tot .z1 -
-494-4-1---00050472--MW
6
7
LYNCH, LARRY
10 -04 -6250 HEAVY MAINTENANCE
DUES /MEMBERSHIPS /CERTIFICATI
64.00
B
('hark TutaL_
F.4.00- 00050-17- 3 —MW 9
9
o
M W H LABORATORIES
20 -29 -8290 ENGINEERING
TREATMENT, ARROWHEAD WL #3
510.00
Ch a r k Total.
510-00--000501-74--MW
MARKSON LAD SALES
10 -07 -4760 LABORATORY
LABORATORY SUPPLIES
79.82
20 -07 -4760 LABORATORY
SUPPI IFS-
-53 2?
s
__LABORATORY
Check Total:
133.04 00050175 MW
MC FARLANE, RHONDA
20 -19 -6200 BOARD OF DIRECTORS
TRAVFI/MEETINGSLFT,UCATTON
Pn7.2a.
ii
Check Total:
207.24 00050176 MW
MC MASTER CARR SUPPLY CO
20 -29 -8290 ENGINEERING
'TREATMENT, ARROWHEAD WI #3
P13 1?
10 -04 -6023 HEAVY MAINTENANCE
FILTER EQUIP /BLDG
118.12
.
10 -04 -6073 HEAVY MAINTENANCE
SMALL TOOLS
278.44
20 -02 -6051 PUMPS
PUMP STATIRNS
435 P1
10 -01 -6052 UNDERGROUND REPAIR
PIPE, COVERS, & MANHOLES
85.90
10 -04 -6021 HEAVY MAINTENANCE
PRIMARY EQUIPMENT
156.69
6
10 -04 -6041 HEAVY MAINTENANCE
BUILD,_NQS
359 R9
7
Check Total:
1,647.37 00050179 MW
MENGORE, JOSEPH
10 -06 -6200 OPERATIONS
TRAVEL /MEETINGS /EDUCATION
L3 An
Check Total:
63.60 00050179 MW
2
MID MOUNTAIN MOBILE COMM.
20 -05 -6071 EQUIPMENT REPAIR
SHOP SUPPLIES_
361_78
a
Check Total:
361.78 00050180 MW
s
MOTION INDUSTRIES INC
10 -04 -6023 HEAVY MAINTENANCE
FILTER- Eo1IPLBLDG.
_44_79
_
Check Total:
44.79 00050181 MW
MOTOR CARGO
20 -01 -7429 UNDERGROUND REPAIR
ENGINE - WATER- PUMP -TAN _TRK #
27 9P
9
Check Total:
97.92 00050182 MW
MOUNTAIN CELLULAR
10 -29 -6310 ENGINEERING
SEIEEHf1NE
70 33
20 -29 -6310 ENGINEERING
TELEPHONE
46.82
10 -38 -6310 CUSTOMER SERVICE
TELEPHONE
9.81
20 -30 -6310 CUSTOMER SERVICE
TO FPHONE
A 54
fi
10 -02 -6310 PUMPS
TELEPHONE
25.29
South Tahoe P . U . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002- 06/06/2002
FRI, MAY 31, 2002, 2:11 PM - -req: DOUGLAS -- -leg: GL JL - -loc: ONSITE-- - -joh: 249298 #J2764-- -prog: CK509 01.07 > -- report id
Page 8
KRECSPC
1 Default Selection: Check Stock ID: AP Check Types: MW,HW,RV,VH
Vendor Name
Account # Department
sl
7
20 -02 -6310
10 -21 -6310
20 -21 -6310
10 -27 -6310
20 -27 -6310
10 -07 -6310
20-07-6310
10 -03 -6310
20 -03 -6310
10 -05 -6310
20 -05 -6310
10 -28 -6310
10 -39 -6310
20 -39 -6310
10 -01 -6310
20 -01 -6310
Description
Amount Check # Type
PUMPS
ADMINISTRATION
ADMINISTRATION
DISTRICT INFORMATION ...._
DISTRICT INFORMATION
LABORATORY
LABORATORY
ELECTRICAL SHOP
ELECTRICAL SHOP
EQUIPMENT REPAIR
EQUIPMENT REPAIR
ALPINE COUNTY
FINANCE
FINANCE
UNDERGROUND REPAIR
UNDERGROUND RERAIR
NEVADA DIVISION OF FORESTRY 10 -28 -6042 ALPINE COUNTY
NEVADA STATE BOARD OF 10 -29 -6250 ENGINEERING
NEWARK ELECTRONICS
20 -29 -6250 ENGINEERING
TELEPHONE__
TELEPHONE
TELEPHONE
TELFPHONF_._
TELEPHONE
TELEPHONE
TELEPHONE—
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE_
20 -03 -6073 ELECTRICAL SHOP
Check Total:
GRQUNDS i.i'1AINTENANCF
Check Total:
DUESLFIEMBERSHIESCCERJIFSCATI
DUES /MEMBERSHIPS /CERTIFICATI
Check Total:
SMALL TOOLS
Check Total:
'+jj -4P
19.15
12.76
_4_22- -. —. —.
2.82
3.56
2_ 38 -
2.57
2.57
a 57
2.57
9.19
3 0a
2.06
14.61
P() 32
293.70 00050183 MW
5,Jj73 41
5,673.41 00050184 MW
60_00
40.00
100.00 00050185 MW
57.70
57.70 00050186 MW
NOLAN, LYNN
10 -39 -4405 FINANCE
90 -98 -8829 EXPORT PIPELINE GRANT
10 -26 -8285 ALPINE COUNTY
NORTH AMERICAN FUNDING
10- 38-5010 CUSTOMER SERVICE
20 -38 -5010 CUSTOMER SERVICE
CONTRACTUAL SERVICES
BLINE PHASE II DIP TO END
ALPINE CNTY MAETFR PLAN
Check Total:
LAND
LAND
AND BUILDINGS
AND BUILDINGS
Check Total:
75.00
255.00
1,155 DO
1,485.00 00050187 MW
1,17R_22
785.94
1.964.86 00050188 MW
3 1 NUROCK, DOUG
w
10 -06 -6250 OPERATIONS
10 -06 -6200 OPERATIONS
DUES /MEMBERSHIPS /CERTIFICATI
TRAVEL /MEETINGS /EDUCATION
CheckSASa1-
OFFICE DEPOT DUSINESS SERV DIV 10 -27 -4920
20 -27 -4920
10 -21 -4820
20 -21 -4620
10 -00 -0428
10 -39 -4820
20 -39 -4820
10 -29 -4820
20 -29 -4820
DISTRICT INFORMATION
DISTRICT INFORMATION
ADMINISTRATION
ADMINISTRATION
GENERAL & ADMINISTRATION
FINANCE
FINANCE
ENGINEERING
ENGINEERING
PRINTING
PRINTING
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE_SUPPI IFS INVENTORY
OFFICE SUPPLIES
OFFICE SUPPLIES
0FFJCE _SUPPLIES
OFFICE SUPPLIES
130.00
63.60
197 AO 00050189 Ml.l
617.76
411 R4
7.50
5.00
1 10.5 AR
188.15
125.40
PA 66
17.76
South Tahoe P . U . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/22002- 06/06/2002 Page 9
FRI. MAY 31, 2002, 2:11 PM - -req: DOUGLAS -- -leg: GL ,JL - -loc: ONSITE-- - -job: 249298 #32764-- -prog: CR509 <1.07D -- report id: CKRECSPC
Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH
Vendor Name
Account # Department Description
Amount Check # Type
1
10- 37- 4E20_IN.FORMATION SYSTEMS nFFTCE SUPPI TFS
123-2
20 -37 -4820 INFORMATION SYSTEMS OFFICE SUPPLIES
82.12
1
10 -38 -4820 CUSTOMER SERVICE OFFICE SUPPLIES
26.05
20-38 -48P0 CUaTOIMFR S RVrCF OFFICE - SUP_PLTF,___
17 3c
10 -22 -4820 HUMAN RESOURCES OFFICE SUPPLIES
29.37
20 -22 -4820 HUMAN RESOURCES DIRECTOR OFFICE SUPPLIES
19.58
10701 -6052 UNDERGROUND_REPATR L9IPE,- C011ERS,_E_CtANHOLES -- -
-- -- -44.7, --
_.. _-
10 -21 -6621 ADPtINISTRATI0i4 INCENTIVE & RECOGNITION PRGR
3.56
20 -21 -6621 ADMINISTRATION INCENTIVE & RECOGNITION PRGR
2.37
10 -01 -4820 UNDERGROUND REPAIR OFFICE 511PPI 7FR
10-47
20 -01 -4820 UNDERGROUND REPAIR OFFICE SUPPLIES
18.16
Check Total:
2,857.45 00050191 MW
P D M STEEL
10 -04 -6071 HEAVY MAINTENANCE SHOP SUPPLIES
371.10
>
10 -01 -6052 UNDERGROUND REPAIR PIPE, COVERS, & MANHOLES
494.06
Check Total:
865 000504-9 -3 —MW'
PACIFIC DELL
10 -00 -6320 GENERAL & ADMINISTRATION SIGNAL CHARGES
-I8-
247.99
20- 00 -632Q GENERAL_&_ADMINISIRATION SIGNAL CHARGES
3-2-91
Check Total:
279.90 00050195 MW
PACIFIC DELL /WORLDCOM
10 -00 -6310 GENERAL & ADMINISTRATION TELEPHONE
578.31
10 -01 -6310 UNDERGROUND REPAIR TELEPHONE
4.61
01 -631Q UNDERGROUND12EP_AIB. ._.
- 4 ,_60 -- - --
- __0- _— _TELEPHONE
20 -02 -6310 PUMPS TELEPHONE
11.13
10 -06 -6310 OPERATIONS TELEPHONE
51.02
10 -07 -6310 LABORATORY TEl FPHI1NF
7 10
20 -07 -6310 LABORATORY TELEPHONE
4.74
10- 05-6310 EQUIPMENT REPAIR TELEPHONE
4.37
20 -05 -6310 EQUIPMENT_REPAIR SFJFPHONF
4.36-
+
10 -21 -6310 ADMINISTRATION TELEPHONE
5.75
20 -21 -6310 ADMINISTRATION TELEPHONE
3.83
10 -22 -6310 HUMAN RESOURCES TELEPHONE
A A5
20 -22 -6310 HUMAN RESOURCES DIRECTOR TELEPHONE
4.43
10 -37 -6310 INFORMATION SYSTEMS TELEPHONE
112.98
20 -37 -6310 INFORMATION SYSTEMS _TELEPHONE
7S 32
10 -39 -6310 FINANCE TELEPHONE
6.05
20 -39 -6310 FINANCE TELEPHONE
4.04
10 -27 -6310 DISTRICT INFORMATION TFIFPHONP
5 2A
20 -27 -6310 DISTRICT INFORMATION TELEPHONE
3.51
Check Total:
927.94 00050194 MW
4,255.68
PACIFIC UTILITY EQUIPMENT
20 -01 -8202 UNDERGROUND REPAIR REPLACE TRUCK 61
<
Cherk Total.:
a 255-68--00050197 MW
South Tahoe P.U.D. 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002 - 06/06/2002 Page 10
FRI, MAY 31, 2002, 2:11 PM - -req: DOUGLAS -- -leg: GL JL - -loc: ONSITE - -- -job: 249298 #02764 -- -prog: CK509 <1.07> -- report id: CKRECSPC
Default Selection: Check Stock
ID: AP ; Check Types: MW,HW,RV,VH
•
d
Vendor Name
PARSONS HL+A
Account # Department
90 -98 -8828 EXPORT PIPELINE_GRANT
Description
BLINF PHs TiT IPPS- CAMEOO2OUN
SLUDGE HANDLING FACILITY
ADMIN MSTR PLAN,ROAD /HDGRTRS
Chock Tnta1-___
Amount Check # Type
al 997-37-
1,416.68
1,416.68
P4.E30 73- 0085,015
10 -29 -8235 ENGINEERING
10 -29 -8130 ENGINEERING
- - -MW
oT
PEGASUS SATELLITE TV INC.
10 -27 -4830 DISTRICT INFORMATION
SUBSCRIPTIONS EXPENSE
16.80
;l
220 -27 -4830 DISTRICT INFORMATION
5UBSCPIPTIPNS EXPENSE__
!1 19
_
Check Total:
27.99 00050199
MW
PIONEER AMERICAS INC
10 -06 -4750 OPERATIONS
CHI ORINF
1 942,00.
Check Total:
1,962.00 00050200
MW
1
PIP PRINTING
10 -22 -4920 HUMAN RESOURCES
_PRIMING
— 11A-48-
s
_
20 -22 -4920 HUMAN RESOURCES DIRECTOR
PRINTING
76.31
Check Total:
190.79 00050201
MW
POWERS, TERENCE H
10 -07 -6200 LABORATORY
TRAVEL /MEETINGS /EDUCATION
114.97
20-07 -6200 LABORATORY
TRAVEL /MEETINGS /EDUCATION
76.64
_Ohetk_7nta1'
791 Al 00050202
MW
e
R SUPPLY
20 -38 -8269 CUSTOMER SERVICE
WATER METERS, LARGE
609.37
20 -01 -8266 UNDERGROUND REPAIR
WTRLN,_ CARSON (IN HIIURF)
27,574 61
20 -01 -6073 UNDERGROUND REPAIR
SMALL TOOLS
202.62
20 -29 -7027 ENGINEERING
WATERLINE, PARK AVE PHASE II
526.85
Check Total.
P13,917 45- 0Q050P0'i
MW-
1
RACK IT RACKS
20 -05 -6011 EQUIPMENT REPAIR
AUTOMOTIVE
186.62
Cherk TotaL—
IRA AP 00050PO4
MW
5
RASMUSSEN, SUSAN
10 -39 -6200 FINANCE
TRAVEL /MEETINGS /EDUCATION
10.20
20 -39 -6200 FINANCE
TRAVEL /MEETINGS /EDUCATION
A RO
Check Total:
17.00 00050205
MW
RED WING SHOE STORE
10 -01 -6075 UNDERGROUND REPAIR
SAFETY EQUIPMENT /PHYSTCAI5
160 PR
Check Total:
160.28 00050206
MW
REED ELECTRIC
10 -03 -7430 ELECTRICAL SHOP
MOTOR - REBUILD- 5QQHP - #3 FINAL
9 -{PA 9n
a
Check Total:
9,326.90 00050207
MW
5
REMEL INC (CHRISOPE)
10 -07 -4760 LABORATORY
LABORATORY SUPPLIER
MP A7
20 -07 -4760 LABORATORY
LABORATORY SUPPLIES
87.42
Check Total:
196.05 00050208
MW
SANI -HUT CO INC
20 -29 -8290 ENGINEERING
TREATMENT, ARROWHEAD WL #3
104.98
20 -01 -8266 UNDERGROUND REPAIR
WTRLN, CARSON (IN HOUSE)
104.98
Che.c.ls_Tnta1.
P09 26_00050209
NW_
6
SCOTT SPECIALTY GASES
10 -06 -8112 OPERATIONS
CONTINUOUS EMISSIONS MNTRNG
67.57
a
Cherk Total-
A7 57 000,in91n _MW
5
fi
_
South Tahoe P . U . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002 - 06/06/2002 Page 11
FRI, MAY 31, 2002, 2:11 PM - -req: DOUGLAS -- -leg: GL JL - -loc ONSITE - -- -job: 249298 #J2764-- -prog: CK509 <1.07 ? -- report id: CKRECSPC
Default Selection: Check Stock ID: AP i Check Types: MW,HW,RV,VH
Vendor Name Account # Department
Description Amount Check # Type
SETON NAME PLATE CORP 10 -28 -6042 ALPINE COUNTY GROUNDS & MAINTENANrF 517 05_
Check Total: 517.95 00050211 MW
SIERRA NEVADA MEDICAL IMAGING 10-01 -6075 UNDERGROlUNn REPAI& _SAFETY EQUIPMENT /PHYSICALS 51.00
Check Total: 51.00 00050212 MW
7
SIERRA PACIFIC POWER
10 -00 -6740 GENERAL_& ADMINISTRATION STREET LIGHT EXPENSE SAL
10 -00 -6330 GENERAL & ADMINISTRATION ELECTRICITY 38,855.67
20 -00 -6330 GENERAL & ADMINISTRATION ELECTRICITY 19,647.54
rherk SotAl' 58.508 bP QG05021 -3 941
SIERRA SPRING WATER CO
10 -01 -6520 UNDERGROUND REPAIR SUPPLIES 37.60
20 -01 -6520 UNDERGROUND REPAIR -_ __SUPPLIES - - 37-60
10 -02 -6520 PUMPS SUPPLIES 25.06
10 -03 -6520 ELECTRICAL SHOP SUPPLIES 12.54
20 -03 -6520 ELECTRICAL SHOP SUPPLIES 12--54
10 -04 -6520 HEAVY MAINTENANCE SUPPLIES
10 -06 -6520 OPERATIONS SUPPLIES
10 -05 -6520 EQUIPMENT REPAIR SUPPLIES
20 -05 -6520 EQUIPMENT REPAIR SUPPLIES
Check Total:
50.11
50.11
12 54
12.54
250.64 00050214 MW
SIERRA TAHOE READY MIX 10 -02 -6051 PUMPS
PUMP STATIONS
Check Total:
8.58
8.58 00050215 MW
SIERRA VALLEY ELECTRIC INC C 20 -29 -8290 ENGINEERING TREATMENT, ARROWHEAD WL. #3
20 -00 -2605 GENERAL & ADMINISTRATION ACCRD CONST RETNGE
Check Thiel:
8,244.02
- 824.41
7,412 Al 00050P16 MW
SOL ➢RIG, RICHARD
20 -19 -6200 BUAHU UP UIHEC IUHS
10 -29 -6520 ENGINEERING
IHAVtL /MttILNdt /tUUCAILUN
SUPPLIES
121.Vu
4504
- -- -- �-
20 -29 -6520 ENGINEERING
SUPPLIES
Check Total:
30.02
196.06
00050217 MW
SOUTH LAKE TAHOE, CITY OF
20 -29 -0353 ENGINEERING
REDEVELOPMENT PHASE III
64,341.37
Check Total:
64,341.37
00050218 MW
SOUTH SIDE AUTO BODY
20 -05 -6011 EQUIPMENT REPAIR
AUTOMOTIVE
3,214.70
Check Total:
3,214.70
00050219 MW
s---SOU7H TAHOE NEWSPAPER AGENCY
10 -21 -4830 ADMINISTRATION
SUBSCRIPTIONS EXPENSE
50.50
20 -21 -4830 ADMINISTRATION
SUBSCRIPTIONS EXPENSE
38.99
Chpck Total'
97 49
0n05n2P0_MW
9
al SOUTH TAHOE REFUSE
10 -00 -6370 GENERAL & ADMINISTRATION
REFUSE DISPOSAL
20.00
1
Check Total'
Pn on
nn050P21 Mw
e _ _
SOUTHWEST PRODUCTS /HANCO IND
20 -01 -7429 UNDERGROUND REPAIR
ENGINE -WATER PUMP -TANK TRK #
4,021.88
-,
Ck.e.ck Tntel•
4 OP1 149
nnn50222 --MW
South Tahoe P . U . D . 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002 - 06/06/2002 Page 12
FRI, MAY 31, 2002, 2:11 PM - -req: DOUGLAS -- -leg: GL JL - -loc: ONSITE - - -- job: 2249298 #J2764 -- -prog: CK509 01.07: -- report id: CKRECSPC
Default Selection: Check Stock ID: AP Check Types: MW,HW,RV,VH
Vendor Name Account # Department Description Amount Check # Type
SUB_ STATION DELI 10 -39 -6290 FINANCE —_ IRAVELLNEETTNGSLEDNCATTON - 19-.50
20 -39 -6200 FINANCE TRAVEL /MEETINGS /EDUCATION 13.00
Check Total: 32.50 00050223 MW
SUBSTITUTE PERSONNEL &
10 -01 -4405 UNDERGROUND REPAIR
20 -02 -4405 PUMPS
CONTRACTUAL SERVICES
CONTRACTUAL SERVICES
Check T.nt,l.
SUNGARD BI -TECH INC, 10 -37 -6030 INFORMATION SYSTEMS
20 -37 -6030 INFORMATION SYSTEMS
890.00
775.25
1.4665-. 5__{10050224 -- -t4W
SERVICE CONTRACTS 569.76
SERS2_I CE f0NTRACTR 379 -.04
Check Total: 949.60 00050225 MW
,l SUTER ASSOCIATES, LYNN M. 10 -27 -4405 I1ISTRICT__INFORMATION CoNIRACTUAI SERVTCFS
T 20 -27 -4405 DISTRICT INFORMATION CONTRACTUAL SERVICES
Check Total:
4,1-99=79--
2, 800.00
6,999.99 00050226 MW
AIN, CAROL
10 -37 -6200 INFORMATION SYSTEMS
20- 37-6200 INFORMATION SYSTEMS
TRAVEL /MEETINGS /EDUCATION
TRAVEL /MEETINGS /EDUCATION
152.73
101.82
'"h ack— To r ta
254-55 — 000auce,— MW
I
1
T C M DIGITAL SOLUTIONS
10 -21 -6030 ADMINISTRATION
SERVICE CONTRACTS
73.56
20 -21 -6030 ADMINISTRATION
SFRVIPF CONTRACTS
45 09
Check Total:
118.65 00050220 MW
TAHOE BLUEPRINT
10 -29 -8235 ENGINEERING
5LURGE_HAND ING FACILITY
60_33
10 -28 -8285 ALPINE COUNTY
32.18
ALPINE CNTY MASTER PLAN
20 -3B -4420 CUSTOMER SERVICE
MAPPING
718.58
rhprk Tnta1•
811 nR nn0502^9 MW
TAHOE CARSON AREA NEWS
10 -38 -4920 CUSTOMER SERVICE
PRINTING
136.48
10 -28 -8285 ALPINE COUNTY _
ALPTNE_CNIY MASTER Pi AN
47P RO
20 -27 -6660 DISTRICT INFORMATION
WATER CONSERVATION EXPENSE
530.00
10 -39 -4930 FINANCE
ADS /LEGAL NOTICES
209.11
20 -39 -4930 FINANCE
ADS+ /I FI. LNOTTCFS
142 73
10 -39 -4920 FINANCE
PRINTING
12.00
20 -39 -4920 FINANCE
PRINTING
8.00
10 -27 -4920 DISTRICT INFORMATION
PR.NTIN.G
1.440 00
20 -27 -4920 DISTRICT INFORMATION
PRINTING
960.00
20 -29 -8273 ENGINEERING
WATERLINE, LONGS
261.60
,
Check TntaL
4302 72 00050-230—MW---
TAHOE FIRE CONTROL
10 -28 -6075 ALPINE COUNTY
SAFETY EQUIPMENT /PHYSICALS
109.62
10 -22 -6079 HUMAN RESOURCES
SAFETY PROGRAMS
__84_00----
9
20 -22 -6079 HUMAN RESOURCES DIRECTOR
SAFETY PROGRAMS
56.00
10 -04 -6075 HEAVY MAINTENANCE
SAFETY EQUIPMENT /PHYSICALS
646.91
,
rhprk Total'
£5&..53_00050231 MW-.--
TAHOE KEYS PROPERTY
10 -00 -6340 GENERAL & ADMINISTRATION
WATER
534.00
,
Chprk Tnta1•
5'4.-Q0--.-.0o0-5O32 _MM„-
s
1
South Tahoe P.U.D. 05/31/02 P A Y M E N T O F C L A I M S R E P O R T 05/17/2002- 06/06/2002 Page 13
FRI, MAY 31, 2002, 2:11 PM - -req: DOUGLAS - -- -leg: GL JL- -loc: ONSITE - -- -job: 249298 #J2764-- -prog: CK509 01.07 > -- report id: CKRECSPC
1
Default Selection: Check Stock
ID: AP Check Types: MW,NW,RV,VH
Vendor Name
Account # Department
Description
Amount Check #
Type
TAHOE MOUNTAIN NEWS
20 -27 -6660 DISTRICT INFORMATION
WATER. CONSER-VATSPN _ XPFNSF
200-00
Check Total:
200.00 00050233
MW
TAHOE VALLEY ELECTRIC SUPPLY
20 -03 -6071 ELECTRICAL SHOP
SHOP SUPELIES
-- 40 RP
20-01-8266 UNDERGROUND REPAIR
WTRI_N, CARSON (IN HOUSE)
429.00
Check Total:
469.62 00050234
MW
TRUCK PARTS & EQUIPMENT CO
10 -05 -6013 EQUIPMENT REPAIR
GENERATORS
8.53
Check Total:
8.53 00050235
MW
s
TURNER & ASSOCIATES INC
10 -37 -8262 INFORMATION SYSTEMS
SOFTWARE, GI5
5,000.00
Check Total:
5,000.00 00050236
MW
s
U S D A FOREST SERVICE
90 -98 -8828 EXPORT PIPELINE GRANT
BLINE PHS IIi LPPS- CAMPGROUN
10,620.00
Check Total:
10,620.00 00050237
MW
2
V W R CORPORATION
10 -06 -4760 OPERATIONS
LABORATORY SUPPLIES
616.01
Check Total:
616.01 00050238
MW
s
VIKING FREIGHT SYSTEM
20 -03 -6041 ELECTRICAL SHOP
BUILDINGS
326.21
10 -07 -4810 LABORATORY
POSTAGE EXPENSES
115.33
20 -07 -4810 LABORATORY
POSTAGE FXPENSES
16 RP
_
Check Total:
518.42 00050239
MW
o
WALLACE, P DUANE
20 -19 -6200 BOARD OF DIRECTORS
/MEETINGS/EDUCATION
75 QP
1
_TRAVEL
Check Total:
75.92 00050240
MW
WASHOE COUNTY HEALTH DEPT
10 -06 -6650 OPERATIONS
OPERATING_RERMITS
?Pi 00
Check Total:
223.00 00050241
MW
s
WECO INDUSTRIES INC
10 -01 -6052 UNDERGROUND REPAIR
PIPE, COVERS, & MA1kinI FR
1,..617 In
-
10 -01 -6075 UNDERGROUND REPAIR
SAFETY EQUIPMENT /PHYSICALS
60.78
Check Total:
1,673.88 00050242
MW
o
WEDCO INC
20 -03 -6050 ELECTRICAL SHOP
WELLS
235.76
10 -03 -6041 ELECTRICAL SHOP
BUILDINGS
82.57
z
10 -03 -6071 ELECTRICAL SHOP
SHOP SUPPLIES
274 15
3
10 -03 -6200 ELECTRICAL SHOP
TRAVEL /MEETINGS /EDUCATION
120.00
a
Check Total:
712.48 00050243
MW
s
e
WEST COAST ANALYTICAL
20 -29 -8290 ENGINEERING
TREATMENT, ARROWHEAD WL #3
250.00
Check Total:
250.00 00050244
MW
o
WEST VALLEY CONSTRUCTION INC
20 -29 -8273 ENGINEERING
WATERLINE, LONGS
279,503.60
o
20 -00 -2605 GENERAL & ADMINISTRATION
ACCRD CONST RETNGE
- 27,950.36
Check Total.
P51..S93 24 0nn5nP45_ Mu
o
WESTERN CITY MAGAZINE
10 -21 -4830 ADMINISTRATION
SUBSCRIPTIONS EXPENSE
37.80
1
20 -21 -4830 ADMINISTRATION
SUBSCRIPTION EENNSE—
P5 PO
,
-
Check Total:
63.00 00050246 MW
a
South Tahoe P.U.D. 05/31/oe P A Y M E N T 0 F C L A I M S R E P O R T 05/17/e002-06/06/e00e Page 14
rnz' MAY s/, eoou, e:11 PM --,eq. DOUGLAS---leg: GL ONSITE----job: 249298 #J2764---proy: cnonp <1.07)--,e,ort m: nxnscypc
Default Selection: Check Stock ID: AP i Check Types: nw,ow.nv,vo
• �
.
�--'��—
/
Vendor 7Name � - �--
WESTERN NEVADA SUPPLY
Account 44 Department
e0-38-60*5 CUSTOMER SERVICE
Description
�-��*&su-nszsaa-_-
pzps, COVERS, & MANHOLES
wTnLw, CARSON (IN HOUSE/
_' u
Amount
11.*en no
612 .10
165.85
141 n�
Check *
-----
Type
----
-
eo-oz-aone UNDERGROUND REPAIR
20-01-8e66 UNDERGROUND REPAIR
10-04-604e HEAVY MAINTENANCE
----_-
00050e47
00050e*8
00050249
00050250
00050e51
MW
MW
MW
MW
MW
�
20-01-6073 UNDERGROUND REPAIR
10-04-6071 HEAVY MAINTENANCE
10-04-6073 MAINTENANCE
SMALL TOOLS
SHOP SUPPLIES
-um*u Tno/s
e56.12
146.54
7o'9s��
1e,851.e8
A16 `o
639 .10
oaa_zs
858 .75
600 00
600.00
436 00
3e6.00
762.00
,
^ ;
WHITE CAP
zo-o�-�o�� HEAVY MAINTENANCE
�u�n�-�o�� OPERATIONS _
20-07-4760 LABORATORY
Check Total:
onnUMo= & MAINTENANCE
Check Total:
__LABORATORY
Check Total:
_LABORATORY m/pp/ Tr9
^
/ ;
-
, a z zwc onpgnorso
INC
'
ZANDE ENVIRONMENTAL SERV
,
^
5
^
,
ZYMAX smv�noTs�xmo�oov
e0-07-6110 LABORATORY
Check Total:
20-29-8290 ENGINEERING
-muwzTcmlwo
TREATMENT, ARROWHEAD WL #3
� Check Total:
"
9'
an
or u Total:
oo , �
po� ao�
L,1
"
"
`
^
•
^
-
,
-- -
^
-
^
2
`
1!]
*
-
"
n
-
13
-
^
4
-
0
-
"
TO:
FR:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Robert Baer, General Manager
BOARD MEETING
RE:
ACTION ITEM NO:
ITEM-PROJECT NAME:
REQUESTED BOARD ACTION:
June 6,2002
AGENDA ITEM: ~_3.a
CONSENT CALENDAR ITEM NO:
CONFERENCE WITH LABOR NEGOTIATORS
Direct negotiators
DISCUSSION: Pursuant to Section 54957.6(a) of the California Government Code, Closed
Session may be held for the purpose of directinq negotiating team.
Aqency Negotiators: Robert Baer/General Manager
Employee Organization: International Union of Operating Engineers, Stationary Local 39,
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
A'FrACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
,.~
GENERAL MANAGER: YES.~_~-~
NO
CHIEF FINANCIAL OFFICER: YES~ NO
CATEGORY:
GENERAL X
WATER
SEWER
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Robert Baer, General Manager
RE: BOARD MEETING June 6, 2002 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
13.b
ITEM-PROJECT NAME: CONFERENCE WITH REAL PROPERTY NEGOTIATORS
REQUESTED BOARD ACTION: Direct negotiators
DISCUSSION: Pursuant to Government Code Section 54956.8, Closed Session may be held
for conference regarding property negotiations.
Negotiatinq Parties: Board of Directors, Robert Baer / General Manager
Under Neqotiation: Consideration of Property Purchase
Property Identification: APN 1-080-80
APN 1-080-81
APN 1-080-82
APN 1-080-56
APN 1-080-60
APN 1-200-01
APN 1-200-10
APN 1-200-11
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
AI-rACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ~,~_"I'ION:
GENERAL MANAGER: YES_/~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
CATEGORY:
GENERAL
WATER
SEWER X
TO:
FR:
RE:
ACTION ITEM NO:
ITEM-PROJECT NAME:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Robert Baer, General Manaqer
BOARD MEETING June 6, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
13.C
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:
F. HEISE LAND & LIVESTOCK vs. STPUD and DOES 1 THROUGH 10; INCLUSIVE; ALPINE
COUNTY SUPERIOR COURT CASE NO. C18644
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held
for conference with leqal counsel regardinq existinq litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ~,~T~ION:
GENERAL MANAGER: YES.7~ NO
CHIEF FINANCIAL OFFICER: YES/ NO
CATEGORY:
GENERAL
WATER
SEWER X
TO:
FR:
RE:
ACTION ITEM NO:
ITEM-PROJECT NAME:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Robert Baer, General Manaqer
BOARD MEETING
June 6, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
13.d
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:
F. HEISE LAND & LIVESTOCK vs. STPUD and DOES 1 THROUGH 10; INCLUSIVE; ALPINE
COUNTY SUPERIOR COURT CASE NO, C18733
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held
for conference with leqal counsel regardinq existinq litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
CATEGORY:
GENERAL
WATER
SEWER X
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Robert Baer/General Manager, Garv Kvistad/District General Counsel
RE: BOARD MEETING June 6, 2002 AGENDA ITEM: ~_3.e
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION:
STPUD VS. F. HEISE LAND & LIVESTOCK COMPANY, INC., WILLIAM WEAVER, EDDIE R.
SYNDER, CROCKETT ENTERPRISES, INC. CIV S-02-0238 MLS JFM UNITED STATES
DISTRICT COURT FOR THE EASTERN DISTRICT OF CALIFORNIA, SACRAMENTO, CA
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be
held for conference with leqal counsel reqarding existing litiqation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
A'i-FACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED A~.TION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
CATEGORY:
GENERAL
WATER
SEWER X
TO:
FR:
RE:
ACTION ITEM NO:
ITEM-PROJECT NAME:
LITIGATION (ONE CASE)
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Robert Baer, General Manager
BOARD MEETING June 6, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
13.f
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
REQUESTED BOARD ACTION: Direct legal counsel
DISCUSSION: Pursuant to Government Code Section 54956.9 (c), Closed Session may be
held for conference with leqal counsel reqardinq anticipated litiqation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ,~IAON:
GENERAL MANAGER: YES~--C~-/'""- NO,
CHIEF FINANCIAL OFFICER: YES ' NO
CATEGORY:
GENERAL
WATER
SEWER
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO:
FR:
RE:
ACTION ITEM NO:
BOARD OF DIRECTORS
Robert Baer, General Manager
BOARD MEETING June 6, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
13.g
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION:
STPUD VS. ARCO, ET AL, SAN FRANCISCO COUNTY SUPERIOR COURT CASE NO. 999128
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be
held for conference with legal counsel regarding existinq litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
A'I-rACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~,~....._ NO
CHIEF FINANCIAL OFFICER: YES// NO
CATEGORY:
GENERAL
WATER X
SEWER
TO:
FR:
RE: BOARD MEETING
ACTION ITEM NO:
ITEM-PROJECT NAME:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADDENDUM TO BOARD AGENDA
BOARD OF DIRECTORS
Robert Baer, General Manaqer
June 6, 2002 AGENDA ITEM: 13. h
CONSENT CALENDAR ITEM NO:
CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
RE: MEYERS LANDFILL SITE: UNITED STATES OF AMERICA V. EL DORADO COUNTY AND
CITY OF SOUTH LAKE TAHOE AND THIRD PARTY DEFENDANTS, CIVIL ACTION NO. S-01-
1520 LKK GGH, UNITED STATES DISTRICT COURT FOR THE EASTERN DISTRICT OF
CALIFORNIA
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be
held for conference with legal counsel reqardinq existing litiqation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ~:.TION:
GENERAL MANAGER: YES~=~__~ NO
/
CHIEF FINANCIAL OFFICER: YES/ NO
CATEGORY:
GENERAL X
WATER
SEWER
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Robert Baer, General Manager
RE: BOARD MEETING June 6, 2002 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
13.i
ITEM-PROJECT NAME: CONFERENCE WiTH LEGAL COUNSEL- EXISTING LITIGATION:
STPUD VS. LAKESIDE PARK ASSOCIATION, SUPERIOR COURT CASE NO. SC20010165
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session mav be held
for conference with leqal counsel regarding existing litiqation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~
NO
CHIEF FINANCIAL OFFICER: YES / NO
CATEGORY:
GENERAL
WATER X
SEWER
CONSENT CALENDAR
JUNE 6, 2002
ITEMS REQUESTED ACTION
Liability Claim Received from Mr. Bryan
Nelson, APN 33-501-17-002-01
(Lisa Coyner)
Reject Claim in the Amount of $132.32
Delinquent Assessments: Fallen Leaf Lake
(Debbie Henderson)
Authorize Legal Counsel to Begin
Foreclosure Proceedings on Seven (7)
Fallen Leaf Lake Assessment District
Properties in Arrears on Their Assess-
ments, as Provided by Resolution No.
2536, Adopted July 16, 1990
Sewer Enterprise 2002-03 Appropriations
Subject to Limitation
(Debbie Henderson)
Adopt Resolution No. 2743-02 Setting
the Limitation on Appropriations for
Fiscal Year 2002-03
Gardner Mountain Tank Replacement Project
(John Thiel)
Authorize Staff to Advertise for Bids
Sludge Handling Facilities and Odor Control
Project
(John Thiel)
Approve Consultant Services Agreement
with Tahoe Regional Planning Agency for
Services of Michael Rhoades in an
Amount Not to Exceed $5,000
Glenwood Well Building and Equipment
(Jim Hoggatt)
Approve Task Order No. 3 to Haen
Engineering to Provide the Design for
the Roof Replacement in the Amount of
$70O
Administration Building Modification
(Jim Hoggatt)
Approve Task Order No. 1 to Jacobs
& Tolhurst Architects to Evaluate the
Administration Building to Determine if it
Meets Code Requirements for Seismic and
ADA Regulations in the Amount of
$11,000
CONSENT CALENDAR - JUNE 6, 2002 PAGE - 2
Contract for Auditing Services
(Rhonda McFarlane)
Pension Plan Audit
(Rhonda McFarlane)
Regular Board Meeting Minutes:
May 2, 2002
(Kathy Sharp)
Authorize a Two-Year Extension to the
Contract for Auditing Services with
Grant Thornton LLP in the Amount of
$56,710
Amend the Scope of Work in the Contract
for Auditing Services to Include Auditing
the District's Pension Plan in the Amount
of $6,500
Approve Minutes
South Tahoe Public Utility District · 1275 Meadow Crest Ddve, South Lake Tahoe, CA 96150 · Phone 530/544~474 · Facsimile 530/541-O614
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Lisa Coyner, Customer Service Manaqer
RE: BOARD MEETING June 6, 2002 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ~.
ITEM-PROJECT NAME: LIABILITY CLAIM: RECEIVED FROM MR. BRYAN NELSON,
APN 33-501-17-002-01
REQUESTED BOARD ACTION: Reject claim in the amount of $132.32
DISCUSSION: Claimant submitted claim for damac~es allegedly caused by excessive sand in
his waterline. Staff does not believe the District has any culpability.
SCHEDULE:
COSTS: $132.32 ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Claim, correspondence
CONCURRENCE WITH REQUESTED AC.R'ION:
CHIEF FINANCIAL OFFICER:YES/ NO
CATEGORY:
GENERAL
WATER X
SEWER
South Tahoe
Public Utility District
Cathie Be&er
James P. Jone~
Mar~ Leu Mesbachcr
Ouane Wallace
1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401
Phone 530 544-6474 · Fax 530 541-0614
May 15, 2002
Mr. Bryan J. Nelson
P. O. Box 8215
South Lake Tahoe, CA 96158
Re;
APN: 33-501-17-002-01
520 Little Mountain Lane
Dear Mr. Nelson:
I am in receipt of your claim dated April 18, 2002 and received in our office on May 10, 2002 for
damages which you stated occurred as a result of sand in your water lines. I have discussed the
claim at length with our Water Operations and Pumps departments.
It is the determination of the District staffthat the damages to your property was not in any way
caused by extensive sand in your water lines. A member of our Pump crew investigated the
complaint and found very little sediment in the lines.
Staff will recommend that the Board of Directors reject your claim at the June 6, 2002 Board
meeting, City Council Chambers, 1900 Lake Tahoe Boulevard, 2:00pm. You are certainly
welcome to attend and express your views directly to the Board at that time, or communicate
with the Board in writing prior to the meeting. Please contact Ms. Kathy Sharp, Cerk of the
Board, at 544-6474, extension 203, if you intend to appear.
I am happy to discuss this further if you wish. Please call me at any time at 544-6474, extension
221.
Customer Service Manager
cc: Rick Hydrick, STPUD
File
ate ura~m
South Tahoe,, P,ubljc~Dtilitv District
RECEIVED
LiSA M.
South Tahoe PubJic Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
(530) 544-6474
(530) 54!-0614 (fax)
Name of Claimant
Physical Address of Claimant
Malting Address of Claimant
City and State
Telephone Number
Circle One:
Other (Explein)
When did damage or injury occur: (Give exact date and hour).
Where did damage or injury occur?
How did damage or injury occur? Give full details; add supplemental
sheets, if required. ~-. /-- / ' .
What particular act or omission on the part of the District's officers or
employees caused the injury or damage?
What d~maqe or iniudes do you claim resulted?
Please i~dicate the dollar amount of all damages that you are claiming.
(include the estimated amount of any prospective injury or damage.)
If this is a claim for indemnity, on what date were you served with
underlying lawsuit? (Please attach proof of service.)
8. Names and addresses of witnesses, doctors, and hospitals.
Date
Notice
Section 72 of the Penal Code provides:
Every person who, with intent to defraud, presents for allowance or for payment to any state board or officer, or to
any county, city, of district board or officer., authorized to allow or pay the same if genuine, any false or fraudulent
claim, bill account, voucher, or writing, is punishable either by imprisonment in the coun~ jail for a period of not more
than one year, by a fine of not exceeding one thousand doIlars ($1,000), or by both such imprisonment and fine, er
by imprisonment in the state prison, by a fine of not exceeding ten thousand (S10,000), or by bcth such
imprisonment and fine. (Emphasis added)
Section 911.2 of the Government code states that a claim relating to a cause of action for death or for injury
to a person or to personal properly or growing crops shall be presented .., not later than six months a~er the
accrual of the cause of action, A claim relating to any other cause of Action shall be presented ... not later
than one year after the accrual of the cause of action.
~ECEIVED BY
Section 911.4 provides that with respect to a claim not timely filed, a written app~ii:~i~h 8~y~'m. ade to the
public entity for leave to present this c a m and that such application sba be presente~ ~idlil~ a reasonable
time not to exceed one year after the accrual of the cause of act[on. The c a m m~ii~}e ~a~a~'~!~_' to the
application.
P:\CUST_SVCIC/aim ferm. wp.d
CUSTOME~
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Debbie Henderson, Accountinq Manaqer
RE: BOARD MEETING June 6, 2002 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: DELINQUENT ASSESSMENTS: FALLEN LEAF LAKE
REQUESTED BOARD ACTION: Authorize Leqal Counsel to beqin foreclosure proceeding~
on seven (7) Fallen Leaf Lake Assessment District properties in arrears on their assessments, an
provided by Resolution No. 2536, adopted July 16, 1990
DISCUSSION: In order to comply with the Fallen Leaf Lake Assessment District Bond covenant,
the District is required to commence foreclosure proceedinqs within 150 days followin0
delinquency of any assessment of installment thereof. Failure to comply with this covenant could
make the District liable for unpaid assessments.
SCHEDULE: Action must commence within 150 days of delinquency (by 5/9/02 for Installment
No. 1 due 12/10/01; by 9/7/02 for Installment No. 2 due 4/10/02)
COSTS: $2,000 (estimated) ACCOUNT NO: 1039-4480/FLLSAD
BUDGETED AMOUNT REMAINING: <$10,854>
ATTACHMENTS: Resolution No. 2536, Article V, Section 5.02; List of Unpaid Parcels; Copy of
representative letter sent to the propertv owners
CONCURRENCE WITH REQUESTED ACTION:
CHIEF FINANCIAL OFFICER: NO
CATEGORY:
GENERAL
WATER
SEWER X
ARTICLE V
COVENANTS OF THE DISTRICT,
TAX COVENANTS
Section 5.01. COLLECTION OF UNPAID ASSESSMENTS. The unpaid
assessments as set forth on the list thereof on file with the
Treasurer together with the interest thereto, shall be payable in
annual series corresponding in number to the number of serial
maturities of the Bonds fssued. An annual proportion of each
unpaid assessment shall be payable in each year preceding the date
of maturity of each of the several series of Bonds issued,
sufficient to pay the Bonds when due and such proportion of each
unpaid assessment coming due in any year, together with the annual
interest thereon, shall be payable in the same manner and at the
same time and in the same installments as the general taxes on
real property are payable, and become delinquent at the s~me times
and in the same proportionate amounts and bear the same
proportionate penalties and interests after delinquency as do the
general taxes on real property. Ail sums received from the
coliection of said unpaid assessments and of the interest and
penalties thereon shall be placed in the Redemption Fund.
Section 5.02. FORECLOSURE. The District hereby covenants
with and for the benefit of the Owners of the Bonds that it will
order, and cause to be commenced within 150 days following the
date'of delinquency, and thereafter diligently prosecuted, an
action in the superior court to foreclose the lien of any ·
assessment or ins.~allment thereof not paid when due, pursuant to
Resolution No. 2536
Page 25
and
as provided in sections 5830 through 8835, in.clusive,
Bond Law.
Section 5.03. NO ADVANCES FROM AVAILABLE SURPLUS FUNDS. The
District shall not be obligated to advance available surplus funds
of the District to cure any deficienc~which may occur in the
Redemption Fund, and the Resolution of Intention to make
Acquisitions and Improvements No. 2517 is hereby amended to
correct a statement of i~tention of the Board to the contrary.
However, the foregoing determination shall not prevent the
District, in its sole discretion, from so-advancing funds.'
Section 5.04. PUNCTUAL PAYMENT, COMPLIANCE WITH DOCUMENTS.
The District shall punctually pay or cause to be paid the interest
and principal to become due with respect to all of the Bonds in
str±ct conformity with the terms of the Bonds and of this
Resolution, and will faithfully observe and perform all of the
conditions, covehants and requirements of this Resolution and all
Supplemental Resolutions.
Section 5.05. NO PRIORITY FOR ADDITIONAL OBLIGATIONS. The
District covenants that no additional bonds or other obligations
shall be issued or incurred having any priority over the Bonds in
payment of principal or interest out of the Assessments. Nothing
in this Resolution shall prohibit or impair the authority of the
District to issue bonds or other obligations secured by and
payable from Assessments which are on a parity with the Bonds,
upon such terms and in such principal'amounts as the District may
determine.
of the ~
Resolution No. 2536
Page 26
South Tahoe Public Utility District 0<
County of El Dorado, California
90 -1 - Fallen Leaf Lake Assessment District 1990 -1 0
O
Delinquency Detail Report N
As Of 05/24/2002
(n
O
N
uene
9 7 K mt
Account 1D Property II) Owner Due Date Amount Penalty Interest Fees Total Delia M 1 0
O Misc (2)
021 - 180 -11200 021- 180-11200 D ANNE () ANDREW 11 04.10/2001 _W3 '19057 M (M n00 0 o vonn
2800 SETON HILL CT Z
SACRAMENTO. CA 95816 W in
Account Subtotal: 5290.87 529.09 50.00 50.00 5319.96 G)
021 - 210-06 -100 021- 210-06 -100 MADERIOUSJENNIEM TR& ARLENE 12/10/2000 287.00 28.70 4736 65.00 428.06 BL FL M. 11 0
MIR
P 000A 36 04/10/2001 287.00 28.70 47.36 65.00 428.06 RL FL SC 1,1
RODEO. CA 04572
11
Account Subtotal: 5574.00 557.40 $94.77 5130.00 5856.12 ..o.
021 25120.100 021- 25120100 SMITH MANSFIELD F W TR 04/10/2002 385.15 18.52 000 3
417 MACE BLVD 01330
0.00 423,67 w
DAVIS, CA 95616 3
n
Account Subtotal: 5385.15 538.52 50.00 50.00 542167 ID
021.25121 -100 021.251 -21 -100 KEVILLEELISABF.1IIIITR 04/104/002 290.87 29.09 000 000 319.96 s)
2741 DI V ISADER() ST
SAN FRANCISCO. CA 94123 -0
Accouot Subtotal: S290.87 519.09 50.00 50.00 5319.96
021- 261 -1oo 100 021.26416400 ALGER GEORGE &BEATRICE.. 04/10/2002 290.87 29.09 0.00 0.00 319.96
1' 0110X 234
BODEGA BAY, CA 94923
021391 -05-100 021 -191 -05 -100
Account Subtotal:
AN I1R SULA F 09/10/2002
917 ATit/CR AVE
BE Y, CA 94707
5290.87
290.87
529.09
29.09
50.00
0.00
50.00 5319.96
0.00 319.96
Account Subtotal: 5290.87 529.09 50.00 50.00 5319.96
021-410-15 100 021- 41043 -100 FALLEN LEAF LAKE COMM SERV 04 /10/2002 354.74 35.47 0.00 0.00 39021
%C BLOCK 7607 LEVI.STON AVE
EL CERRITO, CA 04530
Account Sublolal: 5354.74
S35.47 50.00
50.00 5390.21
DB
(1) Delinquency Management Codes: lit- Remnder Sent; DL= Demond letter Sent: SR -Tan gull Removal Requested; SC -Tax Roll Removal Confirmed: FL=Foleclnsure Letler Sent; OL =Ocher letter Sent; F(- Judicial Foreclosure Inililaled:
F11- iudicia I Fora)usurc on Hold/Special Case; FC- Foreclosure Complete; 1.1'f- Litigation Guarantee: LGL =Legal Fees and Costs; O -01her Fees; SO =fax Roll Removal County Err; PP = Payment Plan.
(2) Misrxlbneous Codes: DB =Direct Bill Sent ;BK -Uoc laced Bankruptcy;PM- Partirl Payment made. remainder delinquent.
C 1999 -2000
NUS Government Finance Group
Page 1 oft
Printed On: 05 /24/2002 04:03:01 PM
(0
O
to
N
10
01
10
O)
3
South Tahoe Public Utility District
County of El Dorado, California ro
90-1 - Fallen Leaf Lake Assessment District 1990 -1
Delinquency Detail Report 0
As Of 05/24/2002 0
N
N
Account ID Property ID Owner Due Date Amount Penalty Interest Fees Total Delinquency. Mgmt (I) Mise (2)
V
02142Ud4.I00 021420.]4100 SI.ADF. SC017 M 44 WENDY L 04 %10%2002 '61105 76 in n nn non 204 q6. z
1670 SAN ANSELMO AVE 0)
SAN ANSELMO, CA 99960 01
Account Subtotal: 5268.05 526.81 50.00 50.00 529456 a
0
Mitred Totals: 8 Accounts 52,745,42 5274.56 594.72 5130.00 53,244.70 h
-1.
Report Totals: 8 Accounts 52,745.42 5274.56 j
594.72 f1J0.00 53,244.70 a
3
n
N
G7
1
D
(1) Delinquency Management Codes: RL- Reminder Sent; DL---Demand Letter Sent; SR= Tax Roll Removal Requested; SC Tax Roll Removal Confirmed; FLoForeclusurc Le tier Sent; OL °Other Letter Sent; FI= Judicial For cc bsure lnititated;
EH-Judicial Foreclosure on Hold/Special Case; FC= Foreclosure Complete; 1JI- I.itipation Guarantee; LGL=Legal Fees and Costs- O Olhcr Fees' SO -d Roll Removal (bunts F,.• pp = Yaymonl Plan.
(2) Miscellaneous Codes
�,'� 0 1999-2000
it; NDS Government Finance Group
DR -Direct Dill Sent ; 13K-Dec Imed Bankmptcy; PM= Partial Payment made, remainder delinquent.
Page 2 of 2 Printed On: 05/24/2002 04:03:01 PM
8661 96Z 606
O
01
Date
SAMPLE REMINDER LETTER
OWNER NAME
ADDRESS
CITY, STATE, ZI~
RE:
SOUTH TAHOE PUBLIC UTILITY DISTRICT LEVY DELINQUENCY
FALLEN LEAF LAKE ASSESSMENT DISTRICT N0.1990-1
PROPERTY ID: XXX-X;~-XXX
ACCOUNTID: XXX-XXX-XXX
_ _. Dear Property. Owner:
Your property is located within the above-referenced District. According to the E1 Dorado County Tax
Collector, as of April 19, 2002, there are delinquent levy installments due on this property.
This District was created by the South Tahoe Public Utility District to fund public improvements in your
area. When the District was created, bonds were sold to investors to raise money to pay for the
improvements. A levy is billed annually against your property to pay off the bonds. The District has
covenanted to the owners of the bonds that it will take certain steps, including the eventual initiation of
judicial foreclosure proceedings, on properties that have levy delinquencies. The District may need to
enforce this covenant even if you are delinquent for only one installment. Please note that this still
applies even if you are participating in an El Dorado County Tax Collector payment plan.
Please pay the delinquent levy installments due on your property along with other delinquent property
taxes directly to the El Dorado County Tax Collector. If you have recently paid, please discard this
letter. If you have any general questions regarding this District or the levy, please call me at (800) 676-
7516.
Sincerely,
Loraine Olvero
Loraine Olvera
Resource Analyst
Q:\ STPUD\I 915%LTR~SAMPLEREM INDER~DOC
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Debbie Henderson, Accounting Manager
RE: BOARD MEETING June 6, 2002 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO: c.
ITEM-PROJECT NAME: SEWER ENTERPRISE 2002-03 APPROPRIATIONS SUBJECT
TO LIMITATION
REQUESTED BOARD ACTION: Adopt Resolution No. 2743-02 setting the limitation on
appropriations for fiscal year 2002-03
DISCUSSION: This is the District's annual resolution, called for by Constitutional
Amendment XIIIB. The limitation on appropriations for fiscal year 2002-03 is $40,696,003. The
Sewer Enterprise fund budget for fiscal year 2002-03 budget appropriates is $25,472,721. As
such, the District is $15,223,282 below the state mandated spending limit.
SCHEDULE: The resolution must be adopted as soon as possible
COSTS: ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Resolution No. 2743-02 and a calculation of the permitted appropriation
growth rate
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~=~.~_ NO
/
CHIEF FINANCIAL OFFICER: YES/ NO
CATEGORY:
GENERAL
WATER
SEWER X
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2743-02
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING THE SEWER ENTERPRISE FUND APPROPRIATIONS
SUBJECT TO LIMITATION AND PROCEEDS OF TAXES FOR
FISCAL YEAR 2002-03
WHEREAS, the people of the State of California have elected to approve
Constitutional Amendment XIIIB, and the Legislature of the State of California has voted
to adopt Senate Bill No. 1352, which implements Constitutional Amendment XIIIB, setting
the method of computing annual appropriations subject to limitation of local non-residential
construction and population; and
WHEREAS, the Directors selected the change in per capita personal income; and
WHEREAS, such legislation sets the base year for this computation as Fiscal Year
1978-79; and
WHEREAS, such legislation requires documentation setting such appropriation
limitations shall be available to the public fifteen days prior to the adoption of this
resolution; and
WHEREAS, on May 20, 2002, such documentation was made public;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the South
Tahoe Public Utility District does find and declare that the appropriations subject to
limitation for the Fiscal Year 2002-03 are: $25,472,721; and that for Fiscal Year 2002-03,
the proceeds of taxes as defined in the enabling statues are: $3,976,000; and that the
increase in proceeds of taxes over the appropriations subject to limitations is: $-0.
PASSED AND ADOPTED at a duly held Regular Meeting of the Board of Directors
of the South Tahoe Public Utility District on the 6th day of June, 2002 by the following vote:
AYES:
NOES:
ABSENT:
///////////////
//////////////
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Resolution No. 2743-02
Page No. 2
Duane Wallace, President of the Board
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board and Ex-Officio
Secretary of the Board of Directors
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Permitted Growth Rate in Appropriations for 2002-03
Appropriation Limitation 2001-02 $40,724,510
Increase In CA Per Capita Personal Income
-1.27 + 100.00 = .9873
100
Increase In Population
E1 Dorado County
1.22+ 100.00 = 1.0122
100
Change Ratio .9873 x 1.0122 x 0.9993
Appropriations Limitation for 2002/03
Actual Appropriations 2002/03
Limitation Exceeding Actual Appropriations 2002/03
$40,696,003
$25,472,721
$15,223~282
Historical Appropriations Limitations & Proceeds Of Taxes
$45
$40
$35
$30
$25
$20
$15
$10
$5
1986-87 1902-93 1998-99
1990-91 1996-97
1988-89 1994-95 2000-01
Fiscal Year
I -- Appropriation Limitation ~,., Actual Appropriations l
2002/03 Actual Appropriations:
Cash Expenditures $21,523,721
Depreciation $3~949r000
Total Expenditures $25~472r721
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: John Thiel, Senior Enqineer
RE: BOARD MEETING
ACTION ITEM NO:
June 6, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
do
ITEM-PROJECT NAME: GARDNER MOUNTAIN TANK REPLACEMENT PROJECT
REQUESTED BOARD ACTION:. Authorize staff to advertise for bids
DISCUSSION:. The District intends to construct a new 210,000 gallon tank on the new
foundation that was installed last year. The construction of the foundation and tank shell
being completed over two seasons due to time constraints imposed by the USFS for th~
protection of spotted owl habitat. This will be the final phase of tank construction on Gardne~
Mountain which included the replacement of two leaking tanks, the installation of a new waterlin.
~Jp to the tanks, and siqnificant access road and other BMP improvements
SCHEDULE: Advertise for bids 6/10/02; award 7/3/02; beqin construction 8/5/02; complet.
10/15/02
COSTS: $140.000
BUDGETED AMOUNT REMAINING:
ATrACHMENTS: None
ACCOUNT NO: 2029-8157 GMTNK1
<$49,186> in 2002, $150,00 in 2003
CONCURRENCE WITH REQUESTED A~TION:
GENERAL MANAGER: YES ~ NO
CHIEF FINANCIAL OFFICER: YES/' NO
CATEGORY:
GENERAL
WATER X
SEWER
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: John Thiel, Senior Engineer
RE: BOARD MEETING
June 6,2002
AGENDA ITEM:
ACTION ITEM NO:
CONSENT CALENDAR ITEM NO: e.
ITEM-PROJECT NAME: SLUDGE HANDLING FACILITIES AND ODOR CONTROL PROJECT
REQUESTED BOARD ACTION: Approve Consultant Services Aqreement with Tahoe Regional
Planning Agency for services of Michael Rhoades in an amount not to exceed $5,000
DISCUSSION: The permit application for the referenced proiect has been submitted to Tahoe,
Reqional Planning Agency (TRPA) for review and action. Due to the large workload of priority
proiects in the queue, including two of the District's proiects, and the recent loss of planning staff,
the TRPA has indicated that they will be unable to meet the District's project schedule with their
remaininq resources.
One of their departing planners, Michael Rhoades, has agreed to work on the District's
proiect, as a consultant to the TRPA, so that this proiect can continue on schedule. Under tho
attached aqreement, the District would pay the additional cost of $3,300 for these services in
addition to the normal TRPA filing fee, for a total not to exceed $5,000.
Due to the large amount of work to be completed under the forthcoming construction
contract in the remaining construction season, staff needs to qet this contractor going as soon an
possible. Since even a few weeks delay in the permitting process are likely to cause greater
construction challenges and higher costs, staff recommends the approval of the Consultant
Services Aqreement
SCHEDULE: Award bid 6/20/02; begin construction 7/8/02
COSTS: $5,000 ACCOUNT NO: 1029-8234,8235,8236,8130, SLGTNK
BUDGETED AMOUNT REMAINING: $385,000, <$1,135,333>, $400,000, $784,070
ATrACHMENTS: Consultant Services Aqreement
CONCURRENCE WITH REQUESTED A/]CTION:
GENERAL MANAGER: YES J/c~'.Z.~.-.- NO
CHIEF FINANCIAL OFFICER: YES'/ NO
CATEGORY:
GENERAL
WATER
SEWER X
CONSULTANT SERVICES AGREEMENT
TH IS AGREEMENT (hereinafter the "Agreement") is made this day of
,2002, (the "Effective Date") by and between the Tahoe Regional
Planning Agency, a bi-state regional planning agency created by Public Law 96-551 (1980)
(hereinafter "TRPA"), Michael Rhoades (hereinafter the "Consultant"), and the South Tahoe
Public Utilities District (hereinafter "STPUD"). TRPA, the Consultant, and STPUD are
sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to
as the "Parties."
RECITALS
A. The Consultant desires to perform and assume responsibility and obligations for the
services, as hereinafter described on the terms and conditions set forth herein.
B. TRPA desires to contract for such services as hereinafter described on the terms and
conditions set forth herein.
C. STPUD desires to contract for such services as hereinafter described on the terms and
conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained
herein, TRPA, the Consultant, and STPUD agree as follows:
OPERATIVE PROVISIONS
SECTION t
ENGAGEMENT AND SERVICES OF THE CONSULTANT
1. Enqaf:lement of Consultant. TRPA and STPUD hereby engages the Consultant, subject to
the terms and conditions set forth in this Agreement, to perform the services set forth in
Exhibit "A" (the "Services"). The Consultant agrees to perform the Services in accordance
with the terms and conditions of this Agreement.
Performance of the Consultant. It is understood that the Services to be prepared under this
Agreement are to be prepared in and wilh cooperation from TRPA and its staffs, as well as
STPUD, and that the Consultant's respa~sibility will be to TRPA. Accordingly, Consultant shall
perform said Services so as to result in a technically adequate document which complies with
the Tahoe Regional Planning Compact, P.L 96-551 (1980), TRPA Code of Ordinances, and all
applicable planning and planning-related statutes, laws, regulations, ordinances and guidelines.
It is further agreed that in all matters pertaining to the Services, the Consultant shall act as
consultant to only TRPA and STPUD and shall not act as consultant to any other individual or
entity affected by the Services in any manner that would conflict with Consultant's
responsibilities to TRPA and STPUD during the term of this Agreement.
3. The Consultant's Personnel. The Consultant shall perform all services himself.
-1-
4. The Consultant's Responsibilities for Costs and Expenses Unless otherwise specified, the
Consultant shall be responsible for all costs and expenses incurred relative to the
Consultant, personnel of the Consultant, and subcontractors of the Consultant, in
connection with the performance of the Services, including, without limitation, payment of
salaries, fringe benefits contributions, payroll taxes, withholding taxes and other taxes or
levies, office overhead expense, travel expenses, telephone and other telecommunication
expenses, and document reproduction expenses.
Payment to TRPA. STPUD agrees to pay to TRPA according to Exhibit "B" (the
Compensation") as the sole compensation under this Agreement for the Services as described
in Exhibit "A.' This payment shall be made in accordance with Section III of this Agreement.
Any alterations to the Compensation shall be accomplished by written amendment to this
Agreement.
Payment to Consultant. TRPA agrees to pay to the Consultant according to Exhibit "B" (the
"Compensation~) as the sole compensation under this Agreement for the Services as described
in Exhibit "A." This payment shall be made in accordance with Section ~11 of this Agreement.
Any alterations to the Compensation shall be accomplished by written amendment to this
Agreement.
SECTION II
RESPONSIBILITIES OF THE CONSULTANT
Personnel. The Services shall be performed by Consultant or under its supervision. The
Consultant represents that it possesses the professional and technical personnel required
to perform the Services. TRPA retains Consultant on an independent contractor basis and
Consultant is not an employee of TRPA. The personnel performing the Services on behalf
of the Consultant shall at all times be under the Consultant's exclusive direction and
control. The Consultant shall pay all expenses including, without limitation, salaries, fringe
benefit contributions, payroll taxes, withholding taxes and other taxes or levies, and all
other amounts due such personnel or due others as a result of the performance by such
personnel of the Services in connection with their performance of the Services and other
amounts due such personnel in connection with their performance of the Services.
Consultant shall also be responsible for all reports and documentation required for its
employees.
Cooperation/Proiect Administrator. The consultant shall work closely and cooperate fully
with TRPA's designated Project Administrator, and any other agencies which may have
jurisdiction or interest in the Services. This Agreement will be administered by the Project
Administrator. The Project Administrator, or his/her designee, shall be the principal officer
of TRPA, for liaison with the Consultant, and shall review and give approval to the details
of the Services as they are performed. TRPA designates Lyn Barnett, project Review
Chief, as its Project Administrator, but reserves the right to appoint another person as
Project Administrator upon written notice to the Consultant and approval by STPUD.
Proiect Manaqer. The Consultant shall designate and assign a project manager ("Project
Manager"), who shall coordinate all phases of the Services. The Project Manager shall be
available to TRPA at all reasonable times. The Consultant designates Michael Rhoades to
be its Project Manager.
-2-
Time of Pedormance. The Services to be performed by Consultant under and pursuant to
this Agreement shall be conducted in accordance with Exhibit "A".
Report Materials. At the completion of the Services, the Consultant shall deliver to TRPA
all documents, data, studies, surveys, drawings, maps, models, photographs, and reports
prepared by the Consultant, or prepared by others for the use and/or benefit of the
Consultant, or otherwise provided to the Consultant by TRPA or by others under this
Agreement (the "Report Materials").
Any text work and / or graphic work product shall be submitted to TRPA together with a
copy in a digital format that is compatible with either:. 1) Microsoft Word for Windows, or 2)
Excel for Windows. Any graphic work product submitted to TRPA in digital format must be
submitted in one of the following formats: 1)Adobe Illustrator; 2) EPS (encapsulated
postscript); 3) Adobe photoshop files; 4) Tiff flies; 5) Pict files; or, 6) ARC/Info graphic files.
Any graphic work product prepared for TRPA shall, whenever feasible, also be submitted
with a copy in digital format compatible with one of the six formats outlined above.
TRPA Policy. The Consultant shall discuss and review all matters relating to the Services
with the Project Administrator in advance of all critical decision points in order to ensure
that the Services proceed in a manner consistent with the goals and policies of TRPA.
Conformance to Applicable Requirements. All aspects of the provision of the Services by
Consultant shall at all times conform to applicable city, county, state, and federal
requirements and be subject to approval of the Project Administrator and TRPA.
Indemnification. The Consultant shall indemnify, defend and hold harmless TRPA, its
officers, employees, and agents against, and will hold and save them and each of them,
harmless from any and all actions, claims, penalties, obligations, liabilities, or damages
that may be asserted or claimed by any person, firm, entity, corporation, political
subdivision, or other organization arising out of or in connection with the provision of the
Services by the Consultant, or arising out of the operations or activities of the Consultant,
its agents, employees, or subcontractors provided for herein in connection therewith:
The Consultant will defend any action or actions filed in connection with any of
said claims, damages, penalties, obligations, or liabilities and will pay all costs
and expenses, including attomey's fees, with an attorney of TRPA's own
choosing, incurred in connection therewith.
The Consultant will promptly pay any judgment rendered against the Consultant
and/or TRPA covering such claims, damages, penalties, obligations, and
liabilities arising out of or in connection with such Services, operations, or
activities of the Consultant hereunder, and the Consultant agrees to save and
hold TRPA harmless there from.
In the event TRPA is made a party to any action or proceeding filed or
persecuted against the Consultant for such damages or other claims arising out
of or in connection with the work, operations, or activities of the Consultant
hereunder, the Consultant agrees to pay to TRPA any and all costs and
expenses incurred by TRPA in such actions or proceedings, together with
reasonable attorneys' fees for an attorney of TRPA's own choosing.
10.
Standard of Care; Licenses. The Consultant represents and warrants that it and all
personnel engaged in performing Services are and shall be fully qualified and are
authorized or permitted under state and local law to perform such Services. The
Consultant shall perform the Services in a skillful and competent manner. The Consultant
shall be responsible to TRPA for any errors or omissions in the execution of its duties
hereunder. The Consultant represents and warrants that it and all personnel engaged in
performing the Services have all licenses, permits, qualifications, and approvals of
whatever nature that are legally required to practice its profession. The Consultant further
represents and warrants that it shall keep in effect all such licenses, permits, and other
approvals during the term of this Agreement.
Insurance. Without limiting the Consultant's indemnification of TRPA, the Consultant shall
obtain and provide and maintain at its own expense during the term of this Agreement a
policy or policies of liability insurance of the type and amounts described below and
satisfactory to TRPA, in its sole discretion. Such policies shall be signed by a person
authorized by that insurer to bind coverage on its behalf and must be filed with TRPA prior
to exercising any right or performing the Services. Said policies shall add as insufeds
TRPA, its elected officials, officers and employees, and agents for all liability arising from
the Consultant's Services as described herein.
Prior to the commencement of the Services, the Consultant shall provide to
TRPA certificates of insurance with original endorsements and copies of policies,
if requested by TRPA, of the following insurance, with Best's Class A - or better
carriers:
(1)
Personal auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of $250,000
combined single limit per accident for bodily injury and property damage.
Said policy or policies shall be endorsed to state that coverage shall not be
suspended, voided, cancelled by either party, or reduced in coverage or in limits
except after thirty (30) days prior notice has been given in writing to TRPA. The
Consultant shall give to TRPA prompt and timely notice of claim made or suit
instituted arising out of the Consultant's operation hereunder. The Consultant
shall also procure and maintain, at its own cost and expense, any additional
kinds of insurance, which in its own judgment may be necessary for its proper
protection and performance of the Services.
The Consultant shall include subcontracting consultants, if any, as insureds
under its policies, or shall furnish separate certificates and endorsements for
each subcontractor. All coverage for each subcontractor shall be subject to the
requirements stated herein.
11. Prohibition Against Assiqnments
The Consultant shall not assign, sublease, hypothecate, or t~ansfer this Agreement,
or any interest therein, directly or indirectly by operation of law, without the prior
written consent of TRPA. Any attempt to do so without the of TRPA shall be null and
void, and any assignee, sublesee, hypothecate or transferee shall acquire no right or
interest by reason of such attempted assignment, hypothecation, or transfer.
i assignment, transfer, or other disposition of any of the issued and
r~g capital stock of the Consultant, if the Consultant is a corporation or of the
~ any general partner or joint venturer or syndicate member or co-tenant of
ultant, if the Consultant is a partnership or a joint venture, or a syndicate or
~ncy, which shall result in changing the control of the Consultant, shall be
an assignment ofthis Agreement. For purposes of this paragraph, "control"
ie ownership of fifty percent (50%) or more of the voting power of the
~n or fifty percent (50%) or more of the voting power of a partnership, joint
Syndicate, or co-tenancy.
! Consultant is responsible to keep the Project Administrator and/or his duly
i~gnee informed on a regular basis regarding the status and progress of the
iities performed and planned, and any meetings that have been scheduled
'relative to the Services or relative to this Agreement.
No news releases, including photographs, public announcements, or
~f the same, of any part of the subject matter of this Agreement or any phase
shall be made without prior written consent of TRPA. The information
~om the Services in this Agreement is to be kept confidential unless the
'mation is authorized by TRPA.
'he Consultant shall generally have no obligation to work any particular
'ided the Consultant will coordinate with TRPA in achieving the results
~e terms of this Agreement.
Right to Contract. The Consultant's obligation hereunder is to complete the
o meet any deadlines set forth therein. Except as provided herein, the
~ no obligation to work any particular hours or days or any particular number
~'s. In this regard, the Consultant retains the right to contract for similar
~ny other entity, public or private.
A agrees that it will have no dght to control or direct the details, manner, or
;h the Consultant accomplishes the results of the Services performed
SECTION III
RESPONSIBILITIES OF TRPA AND STPUD
2. In consideration of the performance by the Consultant of the Services,
~y to the Consultant the fixed price set forth on Exhibit "B" (the
'he Consultant shall not receive additional compensation for any extra work
xtra work has been authorized in wdting by TRPA prior to the
mt of the extra work. TRPA shall pay the Consultant for extra work in
'ith the fee schedule set fodh on Exhibit "B'.
-5-
Invoicinq. The Consultant shall submit invoices to TRPA and STPUD on a monthly basis
for work performed during the billing period. Each invoice shall show percent progress by
task and the cumulative percentage of the Services completed in each billing period. The
invoice will describe the nature of the work performed. Each invoice shall also include
copies of all invoices to date and a statement of the dollars received by the Consultant to
date.
Payment to Consultant. TRPA shall make payments to the Consultant within thirty (30)
days following the date of upon the decision of the TRPA Governing Board to approve or
deny the project, or within 30 days after delivery of the Governing Board staff summary
and draft permit to the TRPA Contact, if the project is continued to a later Governing Board
hearing.
Deposit Schedule. TRPA shall have received from STPUD and shall at all times during
the term of this Agreement have on deposit within its exclusive control, sufficient funds
from the STPUD to satisfy all the Agreement Costs in sufficient time prior to the earlier of,
the date of accrual of the Agreement Costs or the due date for payment of the Agreement
Costs to the Consultant as determined by TRPA in its sole discretion. If the payments due
to the Consultant exceed the amounts deposited by STPUD, STPUD shall pay to TRPA
such additional amounts owed Consultant.
1 ) Withholding.
Disputed Sums. TRPA may withhold payment of any portion of the compensation if
payment is disputed until resolution of the dispute with the Consultant. Such
withholding byTRPA shall not be deemed, bythe Consultant, to constitute a failure
to pay by TRPA. The consultant shall not discontinue the performance of the
Services for a period of thirty (30) days from the date Compensation is withheld
hereunder. The Consultant shall have an immediate right to appeal to TRPA with
respect to withheld amounts. The determination of TRPA with respect to such
matters shall be final. The Consultant shall be entitled to receive from TRPA interest
on any portions of the Compensation withheld which are thereafter deemed to be
properly payable to the consultant at the rate of seven percent (7 percent) per
annum, simple interest.
Retention. TRPA shall have the right to retain an amount equal to thirty-five percent
(35 percent) of the Compensation ("RetenlJon"). The Retention shall be released to
the Consultant upon final approval and acceptance of the Services by TRPA. TRPA
shall have the right without further liability to the Consultant, to utilize the Retention
to satisfy obligations of TRPA relative to the Services in the event the Consultant
does not complete the Services satisfactory to TRPA.
SECTION IV
-6-
TERMINATION
1. Events of Default. Each of the following events shall constitute an "Event of Default":
The Consultant shall fail to observe, perform, or comply with any material term,
covenant, agreement, or condition of this Agreement which is to be observed,
performed, or complied with by the consultant, of such failure to continue uncured for
three (3) calendar days after TRPA gives the Consultant notice of any failure and
specified the nature of such failure.
The Consultant shall commit any fraud, misrepresentation, breach of fiduciary duty,
willful misconduct, or intentional or breach of any provision of this Agreement.
Termination Upon Event of Default. Upon a termination of this Agreement due to an Event
of Default, TRPA shall pay to the Consultant the part of the Compensation which would
otherwise be payable to the Consultant with respect to the Services which had been
completed as of the date of termination, less the amount of all previous payments with
respect to the Compensation.
SECTION V
GENERAL PROVISIONS
Nondiscrimination by the Consultant. The Consultant represents and agrees that the
Consultant, its affiliates, subsidiaries, or holding companies do not and will not
discriminate against any subcontractor, consultant, employee, or applicant for employment
because of race, religion, color, sex, handicap, or national origin. Such nondiscrimination
shall include, but not be limited to, the following: employment, upgrading, demotion,
transfers, recruitment, recruitment advertising, layoff, termination, rates of pay, or other
forms of compensation, and selection for training, including apprenticeship.
TRPA's Riqhts to Employ Other Consultants. TRPA reserves the right to employ other
consultants in connection with the projects assigned to the Consultant.
Conflicts of Interest.
The Consultant or its employees may be subject to the provisions of the California
Political Reform Act of 1974 (the "Act"), which (1) requires such persons to disclose
financial interests that may foreseeably be materially affected by the work performed
under this Agreement, and (2) prohibits such persons from making or participating in
making, decisions that will foreseeably financially affect such interests.
If subject to the Act, the Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination of this
Agreement by TRPA.
Assiqnments and Subcontractors. The Consultant shall not subcontract any portion of the
Services except as expressly stated herein, without prior written consent of TRPA.
Subcontracts, if any, shall contain a provision making them subject to all provisions
stipulated in this Agreement.
-7-
Notices. All notices required hereunder shall be given in wdting to the following addresses
or such other addresses as the parties may designate by written notice:
To TRPA:
Tahoe Regional Planning Agency
Attn: Lyn Barnett
P.O. Box 1038
308 Dorla Court
Zephyr Cove, Nevada 89448-1038
(775) 588-4547
fax: (775) 588-4527
email: lbarnett@trpa.org
To the Consultant:
Michael Rhoades
641 Eloise Ave.
South Lake Tahoe, CA 96150
(530) 541-6997
email: mrrhoades@yahoo.com
To STPUD:
STPUD
Attn: John Thiel
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
(530) 544-6474
Notice shall be deemed received as follows, depending upon the method of transmittal by
facsimile, as of the date and time sent; by messenger, as of the date delivered; and by
U.S. Mail, certified, upon receipt requested, as of 72 hours after deposit in the U.S. Mail.
Authority to Enter Aqreement. The Consultant warrants that it has all requisite power and
authority to conduct its business and to execute and deliver, and to perform all of its
obligations under this Agreement. Each Party warrants that the individuals who have
signed this Agreement have the legal power, right, and authority to enter into this
Agreement so as to bind each respective Party to perform the conditions contemplated
herein. If Consultant is a corporation or partnership, Consultant also warrants that it is
duly organized, validly existing in good standing under the laws of the State of Nevada,
and will continue to be so during the term of this Agreement
Severability/llleqality. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, the remaining provisions of this Agreement shall
continue in full force and effect. The illegality of any provision of this Agreement shall not
affect the remainder of this Agreement.
Time is of the Essence. Time is of the essence in this Agreement, and all parties agree to
execute all documents and to proceed with due diligence to complete all covenants and
conditions set forth herein.
Attorneys' Fees and Costs. If any legal action or other proceeding is brought for the
enforcement of this Agreement, or because of an alleged dispute, breach, default, or
-8-
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
misrepresentation in connection with any provisions of this Agreement, the successful or
prevailing party shall be entitled to recover reasonable attorneys' fees and other costs
incurred in that action or proceeding, in addition to any other relief to which it may be
entitled.
Governinq Law and Venue. This Agreement shall be construed in accordance with and
governed by the laws of the State of Nevada. Any lawsuit brought to enforce this
Agreement shall be brought in the appropriate court in Nevada.
Waiver. No waiver of any provision of this Agreement shall be deemed or shall constitute
a waiver of any of the provision, whether or not similar, nor shall any waiver constitute a
continuing waiver. No waiver shall be deemed a waiver and no waiver shall be binding
unless executed in writing by the party making the waiver. No waiver, benefit, privilege, or
service voluntarily given or performed by other parties shall give the other party any
contractual right by custom, estoppel, or otherwise.
Days. Any term in this Agreement referencing time, days, or period of performance shall
be deemed to be calendar days and not work days.
Entire Apreement. This Agreement contains the entire agreement of TRPA and the
Consultant and supersedes any prior or written statements or agreements between TRPA
and the Consultant. No supplement, modification, or amendment of this Agreement shall
be binding unless executed in writing by both parties.
Bindinq on Assiqns. Each and all of the covenants and conditions of this Agreement shall
be binding on and shall inure to tt~ benefit of the successors and assigns of the
respective parties.
Counterparts. This Agreement may be signed in counterparts, each of which shall
constitute an original and which colleclively shall constitute one instrument.
Captions. The captions of the various articles and paragraphs of this Agreement are for
the convenience and ease of reference only, and do not define, limit, augment, or describe
the scope, content, or intent of this Agreement or of any part or parts of this Agreement.
Construction. In all cases, the language in all parts of this Agreement shall be construed
simply, according to its fair meaning and not strictly for or against any party, it being
agreed that the parties or their agents have all participated in the preparation of this
Agreement.
Cooperation/Further Acts. The parties shall fully cooperate with one another in attaining
the purposes of this Agreement and, in connection therewith, shall take any such
additional further acts and steps and sign any such additional documents as may be
necessary, appropriate, and convenient as related thereto.
Survival. The obligations of the Consultant under this Agreement including, without
limitation, the obligations set forth in Section II, Paragraph 8 (Indemnification), and Section
Il, Paragraph 10 (Insurance), as they relate to the Services, shall survive the termination of
expiration of this Agreement.
20. Incorporation of Recitals and Exhibits.
-9-
21.
22.
A. The "Recitals" constitute a material part hereof, and are hereby incorporated by
reference herein as though fully set fodh.
B. The "Exhibits" constitute a material part hereof, and are hereby incorporated by
reference herein as though fully set forth.
References. All references to the Consultant shall include all personnel, employees,
agents, and subcontractors of the Consultant.
No Funds to Unqualified Aliens. Under law, no funds received under this Agreement shall
be paid to any alien who is "not a qualified alien" within the meaning of the Personal
Responsibility and Work Opportunity Reconciliation Act of 1996 ("Act"). The Consultant
shall be responsible to ensure that no funds Consultant receives from TRPA are paid to
any employee or subcontractor in violation of this Act.
IN WITNESS WHEREOF, the padies hereto have accepted and made and executed this
Agreement upon the terms, conditions, and provisions set forth above as of the Effective Date.
MICHAEL RHOADES
MICHAEL RHOADES Dat~ /
TAHOE REGIONAL PLANNING AGENCY
EXECUTIVE DIRECTOR
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BY:
ROBERT BAER Date
MANAGER
-10-
EXHIBIT "A"
Scope of Consultant Services
Task 1.
Review the STPUD Sludge Handling and Odor Control Facility Project, (El
Dorado County Assessor's Parcel No. 25-061-32, TRPA File No.
20020983), for consistency with all applicable TRPA regulations. This
review includes site visits to the affected property and review of
environmental and planning documents prepared for the project for TRPA
technical adequacy. It also includes TRPA archival research and other
research appropriate for accurate review of the project application.
Task 2.
Prepare a Finding of No Significant Effect, if appropriate, based
information contained in the project application.
Task 3_
Prepare Governing Board Staff Summary for the project, including draft
permit with special conditions of approval, if required. The preparation of
the Staff Summary shall include notification of affected property owners
and placement of the project on the June 2002 TRPA Governing Board
agenda.
Task 4.
Present the project to the TRPA Governing Board, with a recommended
action.
Product 1.
A TRPA Governing Board Staff Summary, including draft permit (if the staff
summary recommends approval).
Product 2.
A final TRPA permit, dependent on approval of the Project by the TRPA
Governing Board. This permit shall also include appropriate mitigation
measures contained in the Environmental Assessment.
The consultant shall complete the Tasks and deliver Product #1 by June 11, 2002.
Product #2 is due within five working days of Governing Board Action.
END
EXHIBIT "B"
Schedule of Payment for Consultant Services
The Tasks defined in Exhibit "A" shall be completed in due time so that the Project will be
heard by the TRPA Governing Board on June 26, 2002.
The Products defined in Exhibit "A" shall be rendered by the noted deadlines.
The TRPA shall charge STPUD $5,000 for the Tasks and Products described in Exhibit "A".
Of this amount, $3,300 shall be paid to the Consultant by TRPA upon satisfactory
completion of all Tasks and Products described in Exhibit "A". TRPA shall retain $1,700.00
in application fees.
END
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Jim Hoggatt, Construction ManagedEngineer
RE: BOARD MEETING June 6, 2002 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO: f.
ITEM-PROJECT NAME: GLENWOOD WELL BUILDING AND EQUIPMENT
REQUESTED BOARD ACTION: Approve Task Order No. 3 to Haen Engineering to provide
the design for the roof replacement on Glenwood Well Building in the amount of $700
DISCUSSION: The existinq building that staff intends to use for the equipment and controls for
the new Glenwood Well has a flat roof and leaks. The roof needs to be replaced with a pitched
roof. Staff requests the Board approve Task Order No. 3 to Haen Enqineering to provide the
design for the new roof.
SCHEDULE: As soon as possible
COSTS: $700 ACCOUNT NO: 2029-8264 GLWOOD
BUDGETED AMOUNT REMAINING: <$88,967> in 2002, $100,000 in 2003
ATTACHMENTS: Haen Engineering Proposal, Task Order No. 3
CONCURRENCE WITH REQUESTED A,~TION:
GENERAL MANAGER: YES~ NO
/
CHIEF FINANCIAL OFFICER: YES NO
CATEGORY:
GENERAL
WATER X
SEWER
FROH : Haen Engmeerm9 - G5 Concepts FAX NO. : Apr. 88 2002 05:~4Pr'1 P2
I-IAI-=N
ENGINEERING
JAMES F. HAEN -- Civil Engineer
April g, 2002
California Lic.# 40357 Nevada Lic.# 07021
Mr. Jim Hoggatt
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
RE: Glenwood Well Building
Dear Jim:
At your request I am submitting the attached contract proposal. The project entails
replacing the fiat roof with manufactured trusses. My proposal includes pro¥iding one
plan sheet and the supporting structural calculations sufficient to obtain a building permit
trader the cun'mxt applicable 1987 LIBC.
The work will be completed within 3 weeks of receiving a signed contract.
Sincerely,
James F Haen, C E
1950 Lake Tahoe Blvd., Suite 9 P.O. Box 11609 South Lake Tahoe, CA 96155 (530) 541-4343 Fax (530) 541.4461
STANDARD CLIENT/CONSULTANT AGREEMENT
Consultant:
James ¥.Haen, P.E. CA License #40357
P.O. Box 11609
South LakeTahoe, CA 96155
530-541-4343
530-541-4461 fax
haeneng~aol.com
NV License #7021
Client:
Name:
Billing Address:
Phone (home):
(work):
(fax):
(email):
Project:
Owner:
Billing Address:
Project Type:
Street Address:
Cig, and County:
APN:
Description of Professional Engineering Services: P~av'tZ~
Compensation and Method of Payment: $ 7a0. ~0 Lump Sum
$ Time and Materials
(Fee Schedule attached)
$ Retainer
Payment in full ia' required tlffOlt htvoice receipg
Relalner payment, If applicable, due prior to commencement of work.
Interest at I ~ % per month Is charged after 30 days.
Notes:
Additional Services: Additional services will be provided on a time and materials basis per the
cmxent Haen Engineering Fee Schedule or as agreed to by both parties.
Termination: This Agreement may be terminated by the Client immediately for cause or without
cause upon fifteen days' written notice of termination. Upon termination, Consultant shall be
entitled to compensation for services performed up to the effective date of termination, and
Client shall be entitled to all work performed to that date.
Acceptance:
Client Signature
Print Name
Date
Consultant Signature
Date
FROM : Haen En@~nm~r~n9 - GS Conc~_~ts FAX NO. : Apr. ~8 2~2 ~5:~$PM P4
STANDA~ PROVISIONS OF AG~EMENT
HAEN ENGINEERING
TASK ORDER NO. 3
ENGINEERING SERVICES
This Agreement is made and entered into as of the 6th day of June, 2002 by and between
South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and Haen
Engineering, hereinafter referred to as "ENGINEER".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master
Agreement dated July 21, 1998 and as specifically hereinafter set forth, the parties do hereby
agree as follows:
I. PURPOSE
The purpose of this Task Order is to prepare one plan sheet and supporting structural
calculations for GlenwoodWell Building Roof Replacement with manufactured trusses
sufficient to obtain a building permit under the current requirements of 1987 UBC.
2. SCOPE OF WORK
The scope of work for these Engineering services is contained in the ENGINEER's letter
proposal of April 8, 2002 as outlined in Standard Client/Consultant Agreement attached
thereto and marked Exhibit "A". This proposal becomes a part of this Task Order by
reference herein.
3. STAFFING
Staffing will be under the direction of Jim Haen. ENGINEER shall not change staffing
without approval by DISTRICT. Any changes shall provide for equivalent qualifications
as far as possible and practical.
4. TIME OF PERFORMANCE
All services for this Task Order will be completed within three weeks of receiving a
signed agreement.
6. PAYMENT
Payment to ENGINEER for services performed under this Task Order shall be in fuji
(lump sum) upon completion of the task and submission of invoice to DISTRICT from
ENGINEER, and shall not exceed the amount of Seven Hundred Dollars ($700.00)
unless the scope of work is changed and an increase is authorized by DISTRICT.
7. INSURANCE COVERAGE
ENGINEER's Errors & Omissions coverage shall be $1,000,000 aggregate with a
deductible of not more than $500,000 for the duration of this Task Order.
8. LABOR CODE REOUIREMENTS
All State of California prevailing wage laws must be complied with in the performance
of work related to this Task Order. These include, but are not limited to, Labor Code
Sections 1720 through 1860.
9. EFFECTIVE DATE
This Task Order No. 3 will become effective upon execution by both parties and shall
serve as a Notice to Proceed upon execution by District.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and
Clerk of the Board of the South Tahoe Public Utility District, and ENGINEER has caused this
Agreement to be executed the day and year first above written.
Robert G. Baer, General Manager/Engineer
lune 6, 2002
Board Approval Date
Attest
Kathy Sharp, Clerk of Board
Haen Engineering
James F. Haen, Engineer
2
I-IAI--N
ENGINEERING
JAMES F. HAEN -- Civil Engineer
Apdl $, 2002
California Lic.# 40357 Nevada Lic.# 07021
Mr. Jim Hogg-art
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
RE: Glenwood Well Building
Dear Jim:
At your request 1 am submitting the attached contract proposal. The project entails
replacing the fiat roof with manufactured trasses. My proposal [ncludes providing one
plan sheet and the supporting structural calculations sufficicnt to obtain a building permit
under thc curry-mt applicabIe 1987 UBC.
The work will be completed within 3 weeks of rcc¢ivin£ a signed contract.
Sincerely,
Jan~es F. I-hen, C.E.
1950 Lake Tahoe Blvd., Suite 9 P.O. Box 11609 South Lake Tahoe, CA 96155 (530) 541-4343 Fax (530) 541.4461
F~'~3F1 : Ha~-rn E'~9;n~-~r~.n9 - G'~ Conce'pts FRX biO. : ,qp'~. (38 2992 05:85FH P'~
STANDARD CLIENT/CONSULTANT AGREEMENT
Consultant:
James F. l-hen, P.E. CA License #40357
P.O. Box I 1609
South Lake Tahoe, CA 95155
530-541-4343
530-541-4461 fax
haeneng~waol.com
NV License #7021
Client:
N&me:
Billing Address:
Phone (home):
(work):
(fax):
(email):
Project:
Owner:
Billing Address:
Project T,vpe:
Street Ad&ess:
Ciw ~md County:
APN:
Description of Professional Engineering Services: /~t/tD~ o~' P~'~J 5'w/~',~-~ ~
Compensation and Method of Payment: $ 7~. ~ Lump Sum
$ Time and Materials
(Yee Schedule attached)
$ Retainer
Payment in full lc required upon invoice receipt
Retainer payment, If applicable, due prior to commencement of work.
Interest at 1 ~ 74 per month lc charged after 30 days.
Notes:
Additional Services: Additional services will be provided on a time and materials basis per the
current l-hen Engineering Fee Schedule or as agreed to by both parties.
Termination: Th~s Agreement may be terminated by the Client immediately for cause or without
cause upon fi~een days' written notice of termination. Upon termination. Consultant shall be
eraitled to compensation for services performed up to the effe~ive date of t~xmLnadon, and
Client shall be entitled to all work performed to that date.
Acceptance:
Client Signature
Print Name
Date
EXHIBIT "A"
FRet1 : Haen Engin~-~-rin9 - GS Conc~-pts FAX b40. : Apr. ¢~ 29~2 85:~Prl P4
STANDA~ PROVISIONS OF AG~EMENT
~e ~a~-~ ~ ~ in de,alt oft~ a~m~mem
~4 rh~sagmem~nrshailb~gov=rn~bya~mnstru~ina~o~nn~ht~lawsof~h~Star~ofC~lit~rnm. EXHIBIT "A"
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO:
FR:
RE:
ACTION ITEM NO:
BOARD OF DIRECTORS
Jim Hocjgatt, Construction Manager/Encjineer
BOARD MEETING June 6, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: ADMINISTRATION BUILDING MODIFICATION
REQUESTED BOARD ACTION: Approve Task Order No. 1 to Jacobs & Tolhurst Architects
to evaluate the Administration Buildinq to determine if it meets code requirements for seismic and
ADA requlations in the amount of $11,000
DISCUSSION: An Administration Building Committee, consistincJ of at least a manager from
each department, has been formed to evaluate the needs of additional office space for the
Administration Buildinq. The committee has reviewed the Ward Young Report in which they
recommended the District build a new administration building on Al Tahoe Boulevard.
The committee recommended the District should also look into expandinq the existin.q
Administration building as an alternative. To evaluate this alternative, the District needs to have
the existing Administration Building evaluated to determine if it meets seismic and ADA
regulations, or what work would be involved to brinq it up to code. Once the committee has this
information they can compare the two alternatives equally and meet with the Board with a
recommendation.
Staff recommends the Board approve the Task Order No. 1 to Jacobs & Tolhurst Architects
to evaluate the existinq Administration Building to determine if it meets code requirements for
seismic and ADA regulations.
SCHEDULE: As soon as possible
COSTS: $11,000 ACCOUNT NO: 1029/8130 ADMMOD
BUDGETED AMOUNT REMAINING: $784,070
ATFACHMENTS: Proposal from Jacobs & Tolhurst Architects. Task Order No. 1 will be
distributed prior to the Board Meetinq
CONCURRENCE WITH REQUESTED~TION:__
GENERAL MANAGER: YES/(-~)~' NO
CHIEF FINANCIAL OFFICER: YES./ NO
CATEGORY:
GENERAL
WATER X
SEWER.
JACOBS & TOLHURST ARCHITECTS
2264 Lake Tahoe Blvd. Suite 3
South Lake Tahoe, CA 96150
(530) 544-1587 Fax (530) 544-0572
PROPOSAL FOR ARCHITECTURAL SERVICES
May 17, 2002
Jim Hoggatt and Richard Solbrig
South Tahoe Public Utility District
1275 Meadow Crest Drive
S Lake Tahoe, CA 96150
(530) 544-6474 Office
(530) 541-0614 Fax
RE:
Proposed Analysis of Existing Administration Building
South Tahoe Public Utility District
S Lake Tahoe, CA
Dear Jim and Richard:
We are pleased to submit to you this proposal to provide architectural services in
connection with the analysis of the existing STPUD administration building located at
1275 Meadow Crest Drive in S Lake Tahoe. Work shall be as directed by task order.
1)
We propose to provide the following services:
PHASE 1 - INITIAL STUDY
A)
Review As-built Drawinqs and On-Site Conditions: Review as-built building
drawings and other data provided by the district. Perform visual on-site
inspection of building conditions to the extent possible. Destructive testing
if deemed necessary shall be performed by others and is not included in
this proposal.
B)
Analysis of Data: Analyze as-built and collected field data and perform
structural calculations as necessary to determine code compliance of
existing building with respect to seismic structural integrity including
applicable FEMA documents and California Building Code requirements.
Subsequent to determination of structural integrity of existing building,
analyze as-built and field data to determine handicapped accessibility
requirements based upon current ADA regulations and California Title 24
accessibility standards.
c)
Report Findinqs and Meet with Client: Prepare a written report of initial
study findings for client review and approval. Meet with client to discuss
findings.
D) Coordinate work provided by consultants: Coordinate work provided by
consultin9 structural engineer.
Jacobs & Tolhurst Architects Licensed Architects
CA & NV
PROPOSAL FOR ARCHITECTURAL SERVICES
Page 2 of 4
South Tahoe Public Utility District
PHASE 2 - PRELIMINARY DOCUMENTATION & COST ANALYSIS
A)
B)
C)
As-built and Preliminary Drawinqs: Based upon findings and options
selected by client, prepare as-built and preliminary compliance drawings
with applicable code analysis and structural calculations, for client review
and approval. These drawings shall be sufficient for cost analysis and
budget purposes only.
Coordinate Cost Analysis: Consult with client-selected qualified contractor
(s) to determine preliminary cost analysis for proposed building
modifications.
Report Findinqs and Meet with Client: Prepare a written report of cost
analysis for client review and approval. Meet with client to discuss
findings.
PHASE 3 - CONSTRUCTION DOCUMENTATION
A)
Construction documents (workinq drawinqs): Based on options selected by
client, prepare construction documents for client review and approval.
Documents shall be sufficient for permit application, bidding and
construction.
B)
Coordinate work provided by consultants: Coordinate design work
provided by mechanical, plumbing and electrical consultants. Coordinate
with soils, civil and geological and structural engineering consultants and
other consultants as required.
c)
Contractor Coordination: Coordinate with client-selected contractor(s) to
review or discuss the progress of the above services. Coordinate bidding
process.
D)
Aqency Review, Approvals and Coordination: Provide as directed by
client. Prepare agency and governmental application forms and coordinate
the review and approval process. Provide agency and building department
plan check comment response.
E)
Additional Services: Provide as directed by client. Additional services may
include revisions to work previously completed, preparation of additional
drawings, expansion of scope of work, on-site construction observation,
contract administration, and coordination with contractors, vendors or
material suppliers and similar services.
PROPOSAL FOR ARCHITECTURAL SERVICES
Page 3 of 4
South Tahoe Public Utility District
2)
Proiect Timinq: Phase 1 of services shall be completed within 60 days after
written acceptance of proposal and client provided agreements. Additional
phases of service shall be completed based upon client selected options (to be
determined). Architect shall endeavor to complete services in a timely
manner. Architect cannot be held liable for delays caused by others, including
any delay caused or requested by client. Also, due to the complex nature of
regulations affecting projects in the Tahoe basin, receipt of necessary
clearances / approvals in a timely manner as work progresses is critical.
3)
4)
Cost estimation and control: Client shall work closely with selected contractor
(s) in order to establish and control construction costs as preliminary drawings
and construction documents are developed. As drawings progress, client shall
advise architect of any required adjustments to scope of work made necessary
in order to control construction costs.
Compensation schedule: for services performed, payment shall be as follows:
A)
Billings for services and direct expenses shall be sent to client at the end of
each month during which work was performed and shall be due and
payable upon receipt. Payments received more than 60 days from date of
invoice shall be subject to interest at the current legal rate.
B)
Services will be provided hourly at a rate of $120.00 / Architect and
$100.00 / Consulting Structural Engineer. Billing amounts will be in
keeping with progress of services.
C) Reimbursable direct expenses such as filing fees, consulting fees,
materials, plotting, printing, travel, etc at 110% of cost.
D) In accordance with provisions of the Master Agreement, we project
maximum total fees to be as follows:
Phase 1
Phase 2
Phase 3
completed.
$11,000.00
To be determined after initial study has been completed.
To be determined after preliminary documentation is
PROPOSAL FOR ARCHITECTURAL SERVICES
Page 4 of 4
South Tahoe Public Utility District
5)
Architect may rely on information provided by other parties or consultants, but
shall not be held liable for inaccuracies therein.
6)
All drawings and specifications as instruments of service are and shall remain
the property of the Architect. Client may not use instruments of service for any
other project without Architect's written permission and appropriate
compensation. In the event of any unauthorized use of Architect's work, Client
agrees to indemnify Architect against any and all claims, demands and
expenses, including reasonable attorney's fees, growing out of their
unauthorized use. The information, plans, designs, notes and arrangements
shown on the documents may not be reproduced in whole or in part without
express written consent of the Architect. Copies retained by Client and
Client's representatives shall be utilized for this specific project only.
7)
Cancellation: Client agrees to pay for all services and expenses incurred for
the work, up to date of completion or until such time either party gives written
notice of cancellation of this agreement to the other. In the event of such
notice, payment shall be immediately made for all services and expenses
incurred to date of notice.
We look forward to being of service to you. Should you have any questions regarding
the above, please feel free to contact me. Please sign and return one copy of this
proposal to initiate the Agreement.
Sincerely,
Steve Jacobs, Architect
License CA C10650 NV 4399
AGREED AND ACCEPTED:
South Tahoe Public Utility District Date
JACOBS & TOLHURST, ARCHITECTS
TASK ORDER NO. 1
ARCHITECTURAL SERVICES
This Agreement is made and entered into as of the 6th day of June, 2002 by and between South
Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and Jacobs & Tolhurst, Architects,
hereinafter referred to as "ARCHITECT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master
Agreement dated June 5, 2002 and as specifically hereinafter set forth, the parties do hereby agree
as follows:
I. PURPOSE
The purpose of this Task Order is to provide architectural services in connection with the
analysis of the existing South Tahoe Public Utility District administration building located
at 1275 Meadow Crest Drive in South Lake Tahoe.
2. SCOPE OF WORK
The scope of work for these architectural services is contained and outlined in the
ARCHITECT's letter proposal of May 1 7, 2002 specifically described therein in Phase 1,
consisting of the review of as-built drawings and on-site conditions, analysis of data, report
findings and meet with District staff, and coordinate work provided by consultants. This
proposal becomes a part of this Task Order by reference herein.
3. STAFFING
Staffing will be underthedirection of SteveJacobs,^rchitect. ARCHITECT shall not change
staffing without approval by DISTRICT. Any changes shall provide for equivalent
qualifications as far as possible and practical.
4. DISTRICT RESPONSIBILITIES
DISTRICT agrees that its officers and employees will cooperate with ARCHITECT in the
performance of services under this Task Order and will provide on request, existing
information, data and as-built building drawings of existing administration building.
5. TIME OF PERFORMANCE
Tasks will commence with approval of Board on June 6, 2002, and end with the submittal
of the written report of initial study findings, and subsequent meeting-to-discuss with District
staff, on or before August 5, 2002.
6. PAYMENT
Payment to ARCHITECT for services performed under this Task Order shall be as provided
in Article IV of the June 5, 2002 Master Non-Grant Agreement and shall not exceed the
amount of Eleven Thousand Dollars ($11,000.00) unless the scope of work is changed and
an increase is authorized by DISTRICT.
7. INSURANCE COVERAGE
ARCHITECT's Errors & Omissions coverage shall be $1,000,000 aggregate with a deductible
of not more than $500,000 for the duration of this '[ask Order.
8. LABOR CODE REC)UIREMENTS
All State of California prevailing wage laws must be complied with in the performance of
work related to this 'Eask Order. These include., but are not limited to, Labor Code Sections
1720 through 1860.
9. EFFECTIVE DATE
This Task Order No. 1 will become effective upon execution by both parties and shall serve
as a Notice to PToceed upon execution by District.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and Clerk of
the Board of the South Tahoe I~ublic Utility District, and ARCHITECT has caused this Agreement to
be executed the day and year first above written.
Rober~ G. Baer, General Manager/Engineer
tune 6, 2002
Board Approval Date
JACOBS & TOLHURST, ARCHITECTS
Attest
Kathy Sharp, Clerk of Board
Steve Jacobs, Architect
License No. CA: C10650 NV: 4399
2
JACOBS & TOLHURST ARCHITECTS
2264 Lake Tahoe Blvd. Suite 3
South Lake Tahoe, CA 96150
(530) 544-1587 Fax (530) 544-0572
PROPOSAL FOR ARCHITECTURAL SERVICES
May 17,2002
Jim Hoggatt and Richard Solbrig
South Tahoe Public Utility District
1275 Meadow Crest Drive
S Lake Tahoe, CA 96150
(530) 544-6474 Office
(530) 541-0614 Fax
RE:
Proposed Analysis of Existing Administration Building
South Tahoe Public Utility District
S Lake Tahoe, CA
Dear Jim and Richard:
We are pleased to submit to you this proposal to provide architectural services in
connection with the analysis of the existing STPUD administration building located at
1275 Meadow Crest Drive in S Lake Tahoe. Work shall be as directed by task order.
1)
We propose to provide the following services:
PHASE 1 - INITIAL STUDY
A)
Review As-built Drawinqs and On-Site Conditions: Review as-built building
drawings and other data provided by the district. Perform visual on-site
inspection of building conditions to the extent possible. Destructive testing
if deemed necessary shall be performed by others and is not included in
this proposal.
B)
Analysis of Data: Anaiy'ze as-built and collected field data and perform
structural calculations as necessary to determine code compliance of
existing building with respect to seismic structural integrity including
applicable FEMA documents and California Building Code requirements.
Subsequent to determination of structural integrity of existing building,
analyze as-built and field data to determine handicapped accessibility
requirements based upon current ADA regulations and California Title 24
accessibility standards.
c)
Report Findinqs and Meet with Client: Prepare a written report of initial
study findings for client review and approval. Meet with client to discuss
findings.
D) Coordinate work provided by consultants: Coordinate work provided by
consulting structural engineer.
Jacobs & Tolhurst Architects Licensed Architects
CA & NV
PROPOSAL FOR ARCHITECTURAL SERVICES
Page 2 of 4
South Tahoe Public Utility District
PHASE 2 - PRELIMINARY DOCUMENTATION & COST ANALYSIS
A)
B)
C)
As-built and Preliminary Drawinqs: Based upon findings and options
selected by client, prepare as-built and preliminary compliance drawings
with applicable code analysis and structural calculations, for client review
and approval These drawings shall be sufficient for cost analysis and
budget purposes only.
Coordinate Cost Analysis: Consult with client-selected qualified contractor
(s) to determine preliminary cost analysis for proposed building
modifications.
Report Findinqs and Meet with Client: Prepare a written report of cost
analysis for client review and approval. Meet with client to discuss
findings.
PHASE 3 - CONSTRUCTION DOCUMENTATION
A)
Construction documents (workinq drawin.qs): Based on options selected by
client, prepare construction documents for client review and approval.
Documents shall be sufficient for permit application, bidding and
construction.
B)
Coordinate work provided by consultants: Coordinate design work
provided by mechanical, plumbing and electrical consultants. Coordinate
with soils, civil and geological and structural engineering consultants and
other consultants as required.
c)
Contractor Coordination: Coordinate with client-selected contractor(s) to
review or discuss the progress of the above services. Coordinate bidding
process.
D)
Agency Review, Approvals and Coordination: Provide as directed by
client. Prepare agency and governmental application forms and coordinate
the review and approval process. Provide agency and building department
plan check comment response.
E)
Additional Services: Provide as directed by client. Additional services may
include revisions to work previously completed, preparation of additional
drawings, expansion of scope of work, on-site construction observation,
contract administration, and coordination with contractors, vendors or
matedal suppliers and similar services.
PROPOSAL FOR ARCHITECTURAL SERVICES
Page 3 of 4
South Tahoe Public Utility Distdct
2)
Proiect Timin;l: Phase I of services shall be completed within 60 days after
written acceptance of proposal and client provided agreements. Additional
phases of service shall be completed based upon client selected options (to be
determined). Architect shall endeavor to complete services in a timely
manner. Architect cannot be held liable for delays caused by others, including
any delay caused or requested by client. Also, due to the complex nature of
regulations affecting projects in the Tahoe basin, receipt of necessary
clearances / approvals in a timely manner as work progresses is critical.
3)
4)
Cost estimation and control: Client shall work closely with selected contractor
(s) in order to establish and control construction costs as preliminary drawings
and construction documents are developed. As drawings progress, client shall
advise architect of any required adjustments to scope of work made necessary
in order to control construction costs.
Compensation schedule: for services performed, payment shall be as follows:
A)
Billings for services and direct expenses shall be sent to client at the end of
each month dudng which work was performed and shall be due and
payable upon receipt. Payments received more than 60 days from date of
invoice shall be subject to interest at the current legal rate.
B)
Services will be provided hourly at a rate of $120.00 / Architect and
$100.00 / Consulting Structural Engineer. Billing amounts will be in
keeping with progress of servicers.
C) Reimbursable direct expenses such as filing fees, consulting fees,
materials, plotting, printing, travel, etc at 110% of cost.
D) In acoordance with provisions of the Master Agreement, we project
maximum total fees to be as follows:
Phase 1
Phase 2
Phase 3
completed.
$11,000.00
To be determined after initial study has been completed.
To be determined after preliminary documentation is
PROPOSAL FOR ARCHITECTURAL SERVICES
Page 4 of 4
South Tahoe Public Utility District
5)
Architect may rely on information provided by other parties or consultants, but
shall not be held liable for inaccuracies therein.
6)
All drawings and specifications as instruments of service are and shall remain
the property of the Architect. Client may not use instruments of service for any
other project without Architect's written permission and appropriate
compensation. In the event of any unauthorized use of Architect's work, Client
agrees to indemnify Architect against any and all claims, demands and
expenses, including reasonable attorney's fees, growing out of their
unauthorized use. The information, plans, designs, notes and arrangements
shown on the documents may not be reproduced in whole or in part without
express written consent of the Architect. Copies retained by Client and
Client's representatives shall be utilized for this specific project only.
7)
Cancellation: Client agrees to pay for all services and expenses incurred for
the work, up to date of completion or until such time either party gives written
notice of cancellation of this agreement to the other. In the event of such
notice, payment shall be immediately made for all services and expenses
incurred to date of notice.
We look forward to being of service to you. Should you have any questions regarding
the above, please feel free to contact me. Please sign and return one copy of this
proposal to initiate the Agreement.
Sincere;7,
Steve Jacobs, Amhitect
License CAC10650 NV 4399
AGREED AND ACCEPTED:
South Tahoe Public Utility District Date
TO:
FR:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Rhonda McFarlane, Chief Financial Officer
RE: BOARD MEETING June 6, 2002 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO: h.
ITEM-PROJECT NAME: CONTRACT FOR AUDITING SERVICES
REQUESTED BOARD ACTION: Authorize a two-year extension to the contract for auditinq
services with Grant Thornton LLP in the amount of $561710
DISCUSSION: The present contract with Grant Thornton for Financial Statement auditinq
services will end after the June 30, 2002 audit. The Finance Committee is very satisfied with the
professional services provided by Grant Thornton and is recommending an extension of their
contract for an additional two years. The District will benefit greatly from the experience Grant
Thornton has with the District's operations.
Grant Thornton has aqreed to perform the audits for 2002/03 and 2003/04 for $28,355 per
year, including Single Audit work associated with the District's federal grant. This is a seven
percent increase from the present rates. The price includes both fees and expenses of the
auditors. The new rate is still twenty-one percent less that the audit fees paid to our former
auditors for fiscal year 1999. Grant Thornton was selected through a competitive RFP process
in 2000.
SCHEDULE: Execute extension of the contract as soon as possible.
COSTS: $56,710 ($28,355 per ,/ear) ACCOUNT NO: 1039/2039-4470
BUDGETED AMOUNT REMAINING: $38,600 (2003 budget)
A'I-FACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES/ NO
CATEGORY:
GENERAL X
WATER
SEWER
TO:
FR:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Rhonda McFarlane, Chief Financial Officer
RE: BOARD MEETING Juno 6, 2002 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO: i.
ITEM-PROJECT NAME: PENSION PLAN AUDIT
REQUESTED BOARD ACTION: Amend the scope of work in the contract for auditing services
to include auditing the District's Pension Plan in the amount of $6,500
DISCUSSION: Government Code Section 7504 requires the District to secure the services
of a qualified person to perform an attest audit of the South Tahoe Public Utility District Pension
Plan (the Plan}. It is customary and most efficient to have a pension plan audit performed by the
same auditors that audit the orqanization's financial statements.
Grant Thornton has agreed to audit the Plan for a cost not to exceed $6,500 includin¢]
expenses. Staff and the Finance Committee have reviewed the cost in detail and find it to be
reasonable and competitive. They recommend engaginq Grant Thornton to audit the Plan.
The fiscal 2003 budget is sufficient to cover both the financial statement audit and the self-
insurance audit. Fees for the Plan audit are not included in the fiscal 2003 budget because staff
only recently learned of this audit requirement. The amount for the audit will need to come from
the District's continqency budget.
SCHEDULE: The audit must be submitted to the State Controller's Office by December 31,2002.
COSTS: $6,500 ACCOUNT NO: 1039/2039-4470
BUDGETED AMOUNT REMAINING: $38,600 (2003 budget}
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: Y E S -~':~/~, ~,,,,.~,~ N O
CHIEF FINANCIAL OFFICER: YES NO
CATEGORY:
GENERAL X
WATER
SEWER
Consent Item j.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robe[t G. Baer General
Duane Wallace, President
BOARD MEMBER
James R. Jones, Vice President
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MAY 2, 2002
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, May 2, 2002,
2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Wallace, Directors Jones, Schafer, Mosbacher.
Director Becker was absent.
ROLL CALL
,STAFF:
Baer, Solbrig, Sharp, McFarlane, Adams, Schroeder,
Coyner, Bergsohn, Cocking, Henderson, Hussmann,
Donovan, Bird, Attorney Kvistad
Consent Item a. was brought forward for discussion
prior to Board action. Consent Item f. was brought
forward for a separate vote.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Moved Jones / Second Mosbacher / Becker Absent /
Passed to approve the Consent Calendar as amended:
CONSENT CALENDAR
a. See Consent Items Brought Forward;
b. Financial Transaction Authorization - Adopted
Resolution No. 2739-02 authorizing certain staff
to conduct financial transactions, Superceding
Resolution No. 2724-01;
REGULAR BOARD MEETING MINUTES - MAY 2, 2002 PAGE - 2
c. Recycled Water Master Plan Budget Augmentation -
Approved request for budget augmentation to
Kennedy/Jenks Consultants in the amount of
$55,420;
CONSENT CALENDAR
(continued)
d. Main 480 Switch Gear Replacement - Authorized
staff to advertise for bids for the design/build of
480 volt switch gear;
e. Manhole Lining - (1) Authorized an exception to the
bidding procedures as outlined in the Public Contract
Code for sole source provider; and (2) Awarded con-
tract to Tejon Constructors, Inc., in the amount of
$34,850;
f. See Consent Items Brought Forward;
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION / ACTION
Lisa Coyner reported a mobile office trailer is needed
to house the Inspections Department staff due to the
new inspector position and lack of office space in the
Administration Building. The cost will be funded from
the District's contingency reserve.
TRAILER FOR INSPECTIONS
DEPARTMENT
(Consent Item a.)
Coyner reviewed a lease/purchase option where the
trailer could be purchased for $1 at the end of the three
year lease. It was the consensus of the Board although
the monthly payment would be higher, the lease/purchase
option would make better sense.
Moved Mosbacher / Second Schafer / Becker Absent /
Passed to agree to a lease/purchase agreement (instead
of a lease agreement) in an amount not to exceed $26,000.
Moved Wallace / Second Schafer / Mosbacher Abstained / REGULAR BOARD MEETING
Becker Absent / Passed to approve Regular Board Meeting MINUTES: APRIL 18, 2002
Minutes of April 18, 2002. (Director Mosbacher abstained (Consent Item f.)
from voting because she did not attend that Board meeting.)
ITEMSFOR BOARD ACTION
Richard Solbrig reported the Administrative Draft Impact
Report (DEIR) has been submitted to respective agencies
for review, with staff comments to be completed by May 13,
2002. District staff expects, based upon comments
B-LINE REPLACEMENT: PHASE 3
REGULAR BOARD MEETING MINUTES ~ MAY 2, 2002 PAGE - 3
received during the scoping of the EIR, that the parallel
existing pipe alternative will be the environmentally pre-
ferred alternative, and possibly the only alternative which
could successfully be permitted for construction.
In order to be able to construct the project in 2003, staff
needs to direct Carollo Engineers to proceed with survey-
ing and final design this month, prior to completion of the
environmental process. The risk, as indicated by EPA, is
that any work undertaken prior to EIR certification, which
might have to be redone, would not be deemed as eligible
to be counted towards the local share of the grant. Staff
and the Operations Committee recommend taking the risk
of proceeding with the design work after receipt of the
agencies comments, rather than taking the risk of operat-
ing the existing pipeline for an extra year.
Moved Mosbacher / Second Jones / Becker Absent /
Passed to approve Task Order No. 53Ato Carollo
Engineers in the amount of $167,900.
Ivo Bergsohn reported a Request for Qualifications (RFQ)
was solicited to identify a hydro-geologist consultant with
necessary qualifications and experience to provide field
services under the direction of the District hydro-geologist.
Eight firms responded to the RFQ.
Portions of the planned water resources development pro-
jects will require around the clock (24-hour supervision) of
District contractor activities, as well as providing required
hydro-geologic field sampling and logging services. The
District does not have sufficient staff to provide the con-
stant field oversight required of these activities. Therefore,
staff prepared the RFQ to find a consultant to assist the
District in meeting these project staffing needs. Bergsohn
estimated three projects will be covered if used for the
geologic season.
The Operations Committee reviewed this item and recom-
mended approval.
Moved Jones / Second Schafer / Becker Absent / Passed
to authorize staff to select a consultant to provide hydro-
geological field services, on an as-needed basis, in support
of planned water resource development projects in an
amount not to exceed (instead of an estimated amount)
$75,000.
B-LINE REPLACEMENT: PHASE 3
(continued)
WATER RESOURCES
DEVELOPMENT
REGULAR BOARD MEETING MINUTES - MAY 2~ 2002 PAGE - 4
Moved Jones / Second Schafer / Becker Absent / Passed
to approve payment in the amount of $625,491.02,
Water and Wastewater Operations Committee: The
committee met April 29. Minutes of the meeting are
available upon request.
Planning Committee: The committee met May 1 to
discuss additional expenditures and the schedule
for the Alpine County Master Plan.
Federal Le.qislative Ad Hoc Committee: Discussion was
held regarding how the money from the Lake Tahoe
Restoration Act (related to MTBE cleanup) would be
spent.
Directors Becker and Wallace attended the last agency
meeting. Topics of discussion:
1 ) A controversial bill was introduced by Senator
Torlakson to give rafters top priority use of the American
River.
2) An agreement regarding who would pay for SMUD
projects.
3) Project 184 is still under litigation.
Director Mosbacher reported on two items:
1 ) She attended the fishery review meeting held in Alpine
County. Trout stocking will be impacted if the yellow leg-
ged frog is included on the endangered species list.
2) She attended the Alpine County Contracts Commission
meeting. Dennis Crabb will work with the District's legal
counsel to clarify and consolidate the Alpine County Agree-
ments.
Director Schafer congratulated the entire staff of the District
for participating in the QualServe program. He encouraged
interest in becoming a peer reviewer.
Director Jones will attend the ACWA spring conference. He
is the chairman of ACWA's MTBE committee.
Director Jones reported he also enjoyed the QuaIServe
program.
PAYMENT OFCLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMI'I-I'EE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR REPRE-
SENTATIVES REPORT
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - MAY 2~ 2002 PAGE
President Wallace reported he drafted a letter in response
to the letter received from the Washoe Tribe regarding the
Alpine County Master Plan process.
General Mana,qer: Robert Baer reported on two items:
1 ) He recommended that staff draft a position paper for
the Board's consideration related to Senator Boxer's
wilderness proposal.
2) Baer thanked the Board for their support and partici-
pation in the QualServe program.
Assistant Mana,qer / Engineer: Richard Solbrig reported:
1 ) The District's waterline replacement project is going
well. Easements dating back to 1912 are being researched.
2) Heidi Donovan, Contracts Administrator, was voted
May's Employee of the Month.
Staff received notification of an existing lawsuit in which
the District has been named as a third party defendant.
The lawsuit, related to the Meyers Landfill, was served
subsequent to the Regular Board Meeting Agenda being
posted. A separate vote with 2/3 Board approval is re-
quired to add this to Closed Session for discussion.
Moved Mosbacher / Second Schafer / Becker Absent /
Passed to add this Addendum to the Agenda as Closed
Session Item i.
3:15 - 3:30 P.M.
3:30 P.M.
5:30 P.M.
BOARD MEMBER REPORTS
(continued)
GENERAL MANAGER REPORTS
ADDENDUM TO THEAGENDA
MEETING BREAK
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54957.6(a)/Conference with
Labor Negotiators - Agency
Negotiators: Robert Baer/Genersl
Manager, Management Committee;
Employee Organization: Inter-
national Union of Operating
REGULAR BOARD MEETING MINUTES - MAY 2~ 2002 PAGE - 6
No reportable Board action.
No reportable Board action.
No reportable Board action.
No reportable Board action.
No reportable Board action.
Pursuant to Government Code
Section 54956.8/Conference with
Real Property Negotiators -
Negotiating Parties: Board of
Directors, Robert Baer/General
Manager. Under Negotiation:
Consideration of Property
Purchase; Property Identification:
APN 1-080-80, APN 1-080-81,
APN 1-080-82, APN 1-080-56,
APN 1-080-60, APN 1-200-01,
APN 1-200-10, APN 1-200-11
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does 1 - 10
Inclusive; Alpine County Superior
Court Case No. C18644
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does I - 10
Inclusive; Alpine County Superior
Court Case No. C18733
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV. S-02-0238
MLS JFM United States District
Court for the Eastern District of
California, Sacramento, CA
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated
Liti.qation (one case)
REGULAR BOARD MEETING MINUTES - MAY 2~ 2002
NO reportable Board action.
No reportable Board action.
No reportable Board action.
5:30 P.M.
PAGE-7
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation: STPUD vs. ARCO, et. al.,
San Francisco County Superior
Court Case No. 999128
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park Associa-
tion, et al, County of El Dorado,
Superior Court Case No.
SC20010165
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
United States of America vs. El
Dorado County and City of South
Lake Tahoe and Third Party Defen-
dants, Civil Action No. S-01-1520
LKK GGH, United States District
Court for the Eastern District of
California
ADJOURNMENT
Duane Wallace, Board President
South Tahoe Public Utility District
A'I-rEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District